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IPRO - Equivio Integrated Solution
Eliminate DataRedundancy in Litigation Review
Reviewing Near-Duplicate Documents Using Integrated IPRO-Equivio Solution
The Near-duplicates application detects and groups
near-duplicate files. While existing technology can detect
exact duplicates, Equivio offers a unique capability for
detection of near-duplicates. Near-duplicate files are
documents with minor differences – e.g., contract versions
containing a few different words. The application identifies
near-duplicates and organizes them into sets for efficient and
coherent handling.
The following screenshot illustrates the efficiency of document
review using IPRO with the integrated Equivio technology:
Screen 1 – Equiset showing pivot document
• Documents are grouped into sets of similar documents
(near-duplicates and exact duplicates) called Equisets.
• The first document to be reviewed in an Equiset is
the pivot document, which is the most representative
document in the near-duplicate set. Clicking on the pivot
document displays it for review in the review panel.
• After reading the pivot, the reviewer can decide whether
Boosting Review Productivity and Reducing Litigation Costs
Litigating organizations are challenged by exploding document
volumes and skyrocketing e-discovery costs. The organizations
involved in litigation -- from corporations to law firms and
government -- are searching for effective ways to cope with
the document surge.
To help clients reduce ever-growing litigation costs, IPRO has
integrated Equivio’s technology for grouping near-duplicates
and email threads with IPRO Eclipse. By grouping similar
documents, IPRO users gain a decisive competitive
advantage – less time wasted reviewing redundant data, and
more time spent analyzing the unique information critical to
the case.
The integration of the Equivio technology expedites the
management and review of large document repositories.
The grouping of near-duplicates and email threads allows
similar documents to be handled and treated together. The
result: IPRO users can slash the time and cost of document
review, while reducing the risk of error by ensuring the
consistent treatment of similar documents.
The potential savings through the use of near-duplicate
grouping and email threading are compelling. Near-duplicate
and email thread grouping consistently drives review cost
savings of 30 to 50%. This translates into huge potential
savings for users of the integrated IPRO-Equivio solution.
Integrated Solution for Streamlined Data Processing and Review
The integrated IPRO-Equivio solution facilitates the flow of
information between the following IPRO and Equivio products:
IPRO Eclipse – review platform for managing litigation cases.
Equivio Near-duplicates – detects and groups near-dupli-
cate files in unstructured document repositories.
Equivio Email Threads – captures and reconstructs email
conversations.
The integration of Equivio’s technology enables IPRO users to
streamline their e-discovery process by detecting and
grouping near-duplicate documents, reconstructing email
threads, identifying the unique differences between
documents and ensuring consistent treatment of similar
documents.
Following is a typical flow of an e-discovery scenario
using the integrated solution:
1. Collection of electronic files loaded into a single data
repository by IPRO Allegro for early case assessment and
culling down.
2. Processing of culled data by IPRO eCapture: import of
native files, emails and scanned documents; extract of
text and metadata, conversion of native files to TIFF;
de-duplication and culling; and indexing.
3. Data is migrated to IPRO Eclipse for review.
4. Utilizing a module created by IPRO Tech, Equivio
seamlessly retrieves the data from the IPRO Eclipse Case
Database, performs near-duplication and email thread
processing, and returns the enriched and structured data
to the IPRO Case Database.
5. Eclipse presents the documents for search, review and
production by the review team.
6. The documents are organized in Eclipse as near-duplicate
and email thread groupings for streamlined handling
using standard Eclipse features.
Reviewing Email Threads Using Integrated IPRO-Equivio Solution
The Email Threads application captures and reconstructs
email conversations. By identifying the unique emails in a
collection, the tool drastically reduces the number of emails
that need to be reviewed.
Within IPRO, Equivio’s grouping of email threads simplifies
the review of emails, while allowing the review of the email
within its original context. This means that users only need
to review emails and attachments containing unique content.
In addition, users can bulk handle all the emails in a thread,
reducing time and cost, while also ensuring that all the emails
in the thread are treated consistently.
The following screenshot illustrates the efficient review of
email threads using the IPRO-Equivio solution:
Screen 3 – Reviewing the first “Inclusive” in an EmailSet
• Emails related to one another (reply, forward, etc.) are
grouped into email threads known as EmailSets.
• Within an email thread, review only the emails marked as
“Inclusive”. An Inclusive is the last email in a thread and,
as verified by Equivio, contains the entire history of the
thread.
Bottom Line: Less Complexity, Faster Results, Lower Costs
By grouping near-duplicate documents and emails prior to
document review, the enhanced IPRO solution generates
immediate, concrete benefits:
• Reduced costs. Reviewers are directed to what’s
important; viz. to documents that contain unique
information, and to the unique information within each
document. Proven in thousands of cases, Equivio’s
technology consistently reduces review and handling
costs by 30 to 50%.
• Less time. In many situations, it’s impossible to
review all the documents in the given time window. IPRO
enables prioritized review by zooming in on value-added,
unique data.
• Less risk. By focusing the user on unique documents
and data, reviewers are less likely to miss critical infor-
mation.
• Consistent treatment. The Equivio groupings ensure
consistent treatment of near-duplicate documents or
all emails belonging to a thread. Similar documents can
be bulk handled, for example, in applying responsive/
privilege tags.
• Enhanced findability of data. The near-duplicate and
email thread groupings enable more compact presentation
of search results, organizing the documents into groups
of very similar documents for enhanced findability.
IPRO creates high-speed, scalable, and efficient eDiscovery
software tools for early data assessment, database
management, hosted review, processing, and production. The
IPRO Enterprise Litigation Content Management System is
currently one of the only eDiscovery software platforms that
allow users to cull, process, review, and produce terabytes
of data without the need to import and export between
applications. IPRO software is used by thousands in law firms,
corporate and government legal departments, and litigation
service organizations. Currently, 80 of the Am Law 100 rely
on IPRO Software in their firms. IPRO clients are found on six
continents of the world. To learn more about IPRO,
visit www.iprotech.com or call 1-888-477-6463
Equivio develops text analysis software for e-discovery. Users
include the DoJ, the FTC, KPMG, Deloitte, plus hundreds of
law firms and corporations. Equivio offers Zoom, an
integrated web platform for analytics and predictive coding.
Zoom organizes collections of documents in meaningful ways.
So you can zoom right in and find out what’s interesting,
notable and unique. Request a demo at [email protected]
or visit us at www.equivio.com.
Zoom in. Find out.
• the rest of the documents in the near-duplicate set
can be skipped or require granular review. The level of
similarity of each document in the Equiset to the pivot
document is indicated in the Similarity column.
• In the event that the reviewer decides that the
near-duplicate documents in the set require review, the
user invokes a built-in Compare facility that highlights
the differences in each near-duplicate vis-à-vis the pivot
document (Screen 2 below).
Screen 2 – Highlighted differences using Compare facility
• The Compare facility allows the user to focus only on the
differences, rather than having to read the entire docu-
ment over again. Not only does this significantly shorten
the review effort, it also minimizes the risk of missing
important, but small, differences between the documents.
Bulk handling of grouped documents
Using standard IPRO tools, the user may apply tags to the
entire near-duplicate set. Bulk handling of Equivio groupings
help ensure the consistent treatment of like documents by the
review team.