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CONTENTS

1 SCOPE AND FIELD OF APPLICATION ............................................................................................................... 2

2 DEFINITIONS AND/OR ABBREVIATIONS ........................................................................................................ 2

3 REFERENCE DOCUMENTS ................................................................................................................................... 3

4 CERTIFICATION PROCESS ................................................................................................................................... 4

4.1 13

5 CERTIFICATION MAINTENANCE AND RENEWAL ....................................................................................... 14

5.1 SURVEILLANCE AUDIT ............................................................................................................................. 14

5.2 CERTIFICATION RENEWAL ..................................................................................................................... 14

5.3 CERTIFICATE SUSPENSION AND WITHDRAWAL ............................................................................. 14

6 ANNEX 1: TEMPORAL AND SPATIAL DISTRIBUTION OF THE SAMPLE ................................................ 15

6.1 CERTIFICATION OF FOS-WILD ............................................................................................................... 15

6.2 CERTIFICATION OF FOS-AQUA .............................................................................................................. 16

6.3 CERTIFICATION OF FOS-FF, FM, FO and O3 ......................................................................................... 17

6.4 CERTIFICATION RENEWAL AUDITS ..................................................................................................... 18

6.5 ADDITIONAL AUDITS ................................................................................................................................ 18

6.6 SURVEILLANCE AUDIT ............................................................................................................................. 18

7 ANNEX 2 - MINIMUM CONTENTS OF THE SUMMARY AUDIT REPORT ................................................. 19

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SCOPE AND FIELD OF APPLICATION

This instruction describes the methods for performing activities related to the certification and relative

surveillance and recertification according to the “FRIEND of the SEA” standard.

DEFINITIONS AND/OR ABBREVIATIONS

CONTROL AND RESPONSIBILITY: the activity needed to obtain, with reasonable confidence, the

achievement of a goal.

CONTROL OBJECTIVE: the reason for the existence of the control;

AC: Corrective action;

CRM: Software used to codify the customer;

AR (Application Reviewer): Responsible for application review (person with the competence

requirements defined in the IS-QPTCERTI-FOS-HRES-00 instruction);

ASCESI: Software used for the technical management of the management system certification

activity;

AUD: Auditor (person with the competence requirements defined in the IS-QPTCERTI-FOS-HRES-00

instruction);

AUDIT: a systematic, independent and documented process for obtaining evidence and objectively

establishing to what extent the audit criteria (set of policies, procedures or requirements) are

satisfied;

CAI-C: Software used for the economic management of management system certification activities;

CERTIFICATE OF CONFORMITY: Document certifying the conformity of an Organization with the

reference standard;

CCPLS: Sustainability & Food Certification Compliance

CM: Certification Manager (Operative office Responsible);

CRT: Certification Process Section;

DM: Decision maker (person with the competence requirements defined in the IS-QPTCERTI-FOS-HRES-00 instruction);

FoS: Friend of the Sea;

GVI: AUDIT Team;

LA: Lead auditor (person who has the competence requirements defined in the IS-QPTCERTI-FOS-

HRES-00 instruction);

NC: Non Conformity;

NEWAGE: Software used for competence management of the personnel involved in the management

system certification process;

OdC: Certification Body;

OPN: Operational Network;

OU: Operative Unit;

PIF: Preliminary Information Form;

PR (Program Reviewer): Responsible for the audit program (person who has the competence

requirements defined in the IS-QPTCERTI-FOS-HRES-00 instruction);

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PVI: Audit plan;

PVP: Three year surveillance audit program (general planning document, indicating the audits to be

performed during the validity of the certificate);

QI: Informative questionnaire or Application form, document completed by the Customer containing

all the elements required to allow an offer to be prepared;

RINA: company of the RINA Group working as ISO 17065 Certification Body (RINA Services,

Agroqualità, RINA SIMTEX, etc.);

RVI: Audit Report;

SEG: Technical secretary;

SL: Scheme Leader= Person Responsible for managing the specific certification scheme;

TL- Team leader: Responsible for the audit group, person who has all the competence requirements

foreseen for the Lead Auditor role, to whom responsibility for the audit has been assigned;

REFERENCE DOCUMENTS

FOS 0001 – CERTIFICATION PROCEDURE FOS-Aqua, FOS-Wild, FOS-FF, FOS-FM, FOS-FO, FOS-O3 and CoC - General requirements, rev 9.1;

Circular No 1 08/05/2017 (Checklist FOS-FF, FM, FO and O3 - Requirement 5.1 “INGREDIENTS’ SOURCE CONFORMING TO FRIEND OF THE SEA CRITERIA: Friend of the Sea certified fisheries or fleets”);

Circular No 2, issued on 04/10/2017 (Stakeholders consultation by certification bodies in FOS fishery assessments);

FOS-Wild: Certification criteria for sustainable seafood from wild fisheries;

FOS-Aqua-Inland: Certification criteria for sustainable inland aquaculture;

FOS-Aqua-Marine: Certification criteria for sustainable aquaculture in the sea;

FOS-Aqua-Shellfish: Certification criteria for sustainably farmed bivalves;

FOS-FF, FM, FO, O3: Certification criteria for fish feed, fishmeal, fish oil, omega 3 from sustainable fisheries;

FOS CoC: Certification criteria for traceability of FOS products;

UNI EN ISO 19011:2003 Audit guidelines for quality management and/or environmental management systems;

UNI EN ISO/IEC 17065:2012 Requirements for organisations that certify products, processes and services;

ISO/IEC 17011:2004 Conformity assessment - general requirements for accreditation bodies assessing and accrediting conformity assessment bodies.

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CERTIFICATION PROCESS

Pt. PHASE INPUT ACTIVITY OUTPUT

1 Client Contact and Contract Finalization

QI/Preliminary Information Form (PIF) filled and signed by the customer

In case the contact with an Organization leads to an interest to certification, SEG will send to the Organization the QI (Informative Questionnaire) in order to get all relevant information on its characteristics and activity in view of the preparation of the Offer. A request for offer client can be submitted by FOS through dispatch of a PIF (Preliminary Information Form) containing the client’s information – those shall be confirmed with the client with a phone call or by requesting a compiled application form. The person in charge of reviewing the application (AR) carries out the following activities:

checks the information in the PIF received from the applicant organisation is complete and adequate

checks address/number of sites/operational units for which certification is being requested

checks the number of personnel involved in certification

checks the scope of the certification requested

checks the country of belonging of the sites to be certified

records all non-documented information from the client (for example information over the phone) in the CONTRACT REVIEW form

checks there are competent resources to perform the audits according to the time schedule

checks the need to use technical experts and/or translators

establishes the duration of the contract (with no time limit or possibly with a time limit, generally of 36 months)

RINA Offer approved by FOS sent to clientr

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on the basis of the sampling rules established by the standard (see Annex 1) defines the man/days required to perform the audit and the sites to be audited in certification, surveillance and recertification - the FOS standard foresee a single surveillance audit at 12 months form certification and a recertification audit at 30 months (before the certificate expiration date)calculates the cost of certification and relative

maintenance on the basis of the table of fees, also taking into account the actual

time needed for the service in man/days

records all the data needed to draw up an offer and justification for eventual reduction in sampling and audit duration.

SEG prepares the offer detailing:SEG prepares the offer on the FOS Form including

the following information:

Organization to be audited and sampled sites/vessels/ports (see Annex 1 for sampling methodology)

Activity description

Reference to the applicable check lists

Planned man days, where appropriate

Quotations

CM (or delegated person) checks and signs the offer, which is also drawn up and filed in CAI-C. Before sending the offer to client this shall be sent to FOS for approval.In the in case the client’s application is gathered by RINA, the client’s application form shall be transmitted to FoS with the offer.

2 Opening of Jobs, Audit Team definition and Audit planning (Stage 1 + 2)

Offer accepted

The offer signed by the CLIENT is evidence of the Client’s acceptation SEG records acceptance of the offer in CAI-C, at the same time, a process is initiated in ASCESI for the technical management of the file. SEG updates FOS on the offer signature..

File open in Ascesi

Audit team definition

“Stage 1 audit plan and communication sending”

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On the basis of the available documentation (Informative questionnaire/PIF, contract review, offer accepted by the client, other) PR checks: - the correct insertion of data in ASCESI - the type of process to be managed - appoints a qualified individual or team in conformity with requirements set in IS-QPTCERTI- FOS-HRES-00, to conduct the audit (Stage 1 + stage 2). The Team Leader will evaluate on the QI/PIF basis and, if necessary, with appropriate communications with the organization, if it’s advisable to perform part of the stage 1 audit in back office and part on the Client’s site or entirely in back office. The names and roles of the audit team members are to be communicated to the Client in sufficient time to allow the client to object to the appointment of individual members and to re-form the audit team should the objection be considered valid. SEG updates FOS on the audit planning.

“Audit plan sending” and “Audit plan”.

3 Audit Stage 1

PIF

Audit team definition

“Stage 1 audit plan and communication sending”

Applicable Client’s documents

At least part of Stage 1 audit shall be carried out at the Client’s site, should the distance of the site undergoing the audit not be excessive. The GVI performs the Stage 1 audit according with the stated planning. Scope of the Stage 1 audit is the pre- assessment of the following items:

a) For wild fish: pre assessment of the stock status and of the environmental analysis of the fishing instrument risk

b) For the aquaculture: pre assessment of the environmental impact of the system in place and the environmental risk related to the bred species.

Stage 1 Audit outcome

Audit team confirmation for Stage 2 audit

Formatted: Not Highlight

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Stage 1 audit must be carried out so as: a) to audit the Client’s management system documentation; b) to assess location and particular conditions of the Client’s premises and begin to exchange information with the Client’s personnel in order to evaluate the level of preparation for Stage 2 audit; c) to re-examine the Client’s conditions and understanding of regulatory requirements, with particular reference to the identification of key services or relevant aspects, procedures, aims and functioning of the management system; d) to collect all necessary information concerning the the Client’s:

management system scope, procedures and localization(s) of premises,

characteristics and compliance to identified legal and regulatory aspects (i.e. quality, environment, legal aspects concerning the Client’s activity, associated risks, etc.);

e) to re-examine resources assigned to perform Stage 2 audit and agree with Client the Stage details; f) to plan Stage 2 audit, acquiring sufficient knowledge on the Client’s management system and activities, with reference to possible significant aspects; g) to assess that the level of implementation of the management system proves that the Client is ready for Stage 2 audit. Also, during Stage 1 Audit, the appropriateness of the sampling plan defined by the PR (Annex 1) is evaluated.

4 Audit Stage 2 and reporting

PIF

Stage 1 Audit outcome -Audit team and sampling plan confirmation for Stage 2 audit

RINA performs the audit with the decided GVI, on the basis of the appropriate FoS checklists and on the Stage 1 audit results, following the defined sampling (see Annex 1)

The aim of phase 2 audit is to assess the implementation and effectiveness of the Client’s management system. Stage 2 audit must be carried out at the Client’s site(s) and must concern at least the following aspects:

Audit report (RVI) and NC Forms

Certification Proposal

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-“Audit plan sending” and “Audit plan”

Applicable FoS checklists

a) information and evidence concerning the compliance with all regulatory requirements of the applicable management system or with other regulatory documents;

b) monitoring, measurement, presentation of a financial statement and re-examination of services, with reference to the fundamental aims and targets of the actual services;

c) the Client’s management system and services with reference to compliance with legal precepts;

d) the keeping under control of the Client’s procedures; e) management responsibility for the Client’s policies; f) connections among regulatory requirements, policies, aims and targets of

services, all applicable legal precepts, responsibilities, personnel’s competence, activities, procedures;

g) the internal audit and the Management Review.

The visit will basically comprise: an initial meeting with the organisation to agree on the aims and methods

of the visit; an inspection of the workshops, warehouses, laboratories of the

organisation; in case of wild fish the inspection will be extended to the fishing boats; in case of aquaculture, inspection of the farm in the whole including the

related documentation; in any case, the audit will check the traceability of the fish from the catch to

the finished product manufactured by the customer. check that the organization is informed of the FoS logo use rules (FoS St

2012) and that applies them ( if certified) other uses different from what provided for by document FOS ST 2012 must be approved by Associazione Friend of the Sea

Audit Findings and Corrective actions

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For essential requirements a 100% compliance is required so that the Client may be recommended for certification. Any deficiency related to these requirements shall be considered a Major Non-Conformity and relative corrective actions will have to be implemented within a maximum of three months from the date the Non Conformity is found. The company must provide satisfactory evidence to RINA regarding the correction of all Major Non-Conformities.

For important requirements a 100% compliance is required so that the Client may be recommended for certification. Any deficiency related to these requirements shall be considered a Minor Non-Conformity and proposals for relevant corrective actions (statement of purpose and action plan), must be submitted to RINA within a maximum of three weeks from the date the Non Conformity is found. The Client shall submit the timeline for the completion of each corrective action, that shall be completely implemented within a maximum of one year.

Recommended Indicators: compliance with these requirements is not strictly required in order to be recommended for certification. However all aspects of these requirements will be controlled during the audit, and any deficiencies will be highlighted in the audit report as a recommendation. The company will have to assess the need for corrective actions implementation and, by the next audit, must inform RINA of decisions taken and corrective actions implemented.

The GVI will develop a synthetic report of the audit (see Annex 2 for the minimum content of FoS audit reports).

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The report shall be sent to the Associazione Friend of the Sea within one month from the certification/surveillance audit, for publication on the Associazione Friend of the Sea’s website at RINA’s discretion. The decision to grant or refuse certification/renewal is up to the qualified Decision Maker (DM), according to the type of Non-Conformity (NC), if found during the audit and during the examination of any other relevant information. No certificates may be issued until all NC have been closed. The audit report is uploaded on ASCESI, and the three years surveillance audit program is drafted. In the case of NC , the analysis of causes, corrections and corrective action and time proposed by the client are checked by the TL. If the TL is unavailable, PR can arrange to involve another competent Lead Auditor. If the proposals are not acceptable, the client is to be informed giving adequate justification and indicating the time frame for new proposals to be sent. Following a positive outcome, acceptance is confirmed in writing to the client. The following documents are to be made available to PR who submits it together with the printout of ASCESI certification proposal form to the DM. N.B.: The DM shall be a FoS Lead Auditor, with competence in the specific area (FoS Wild, Aqua, Proc, CoC), shown through at least one audit in the area or one year working experience in the wild catch, or aquaculture, or fish oil, fish feed, omega 3 production sector, or a related degree, or an adequate post graduate training.

5 Certification Decision

PIF

Contract review

THE DM examines the Client’s file, asks any further clarification and approves registering the certification decision on the Certification Proposal form.

PIF

Contract review

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Audit report

Accepted corrective actions

Supplementary audit report (if any)

Supplementary audit CA (if any)

Evidence of the effective actuation of the CA propose (if any)

Certification Proposal

An official report of each meeting will be issued.

Stage 1 audit report

Stage 2 audit report

Accepted corrective actions for the minor NC

Follow up audit report, if any

PVP

Certification Iter

Certification proposal

6 Certificate Issue

Certification proposal containing positive decision of the CT fish

RINA CT FISH official report

The PR, through “certify” in certify process, creates the certificate and checks its content. The certificate is valid for three years and must contain at least the following information:

the Client’s legal name;

the sites coved by the certification;

the Certification Scheme (FOS-Wild, FOS-Aqua, FOS-FF, FOS-FM, FOS-FO, FOS-O3, FOS-CoC);

the process to be certified, including the scientific name of the species, and if applicable the fishing gear and fishing area;

the reference standards and their version;

the certificate number,

the date of issue;

the expiry date;

the CAB;

the name and surname of the TL;

Certificate

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the signature of the responsible person; Moreover, the certificate issued shall contain information on the national accreditation acquired by the CAB (including accreditation certificate number, name of the Accreditation body and of the CAB) Following the positive outcome of the check of the certificate content, authorised personnel sign the certificate electronically. The outcome of the certification decision must be communicated to the Associazione Friend of the Sea, together with the issue of the certificate by sending the certificate. If the payment conditions have been met, ASCESI automatically makes the certificate and PVP available in the organisation’s “member area“, if already activated by the organisation, and the certification data on the RINA internet site for the public. If it is impossible to access internet, the pertinent RINA office will send the certificate in paper format to the organisation.

7 Use of the Friend of the Sea Logo

Fos Certificate

The Associazione Friend of the Sea manages the rights for using the logo Friend of the Sea. The Friend of the Sea Logo can be used by the applicant (certificate holder) jointly with individual or collective brands. As regards the rules for using the logo Friend of the Sea, refer to document FOS ST 2012: “Rules concerning the use of the logo Friend of the Sea – Requirements.” RINA must verify the use of the logo; other uses different from what provided for by document FOS ST 2012 must be approved by Associazione Friend of the Sea.

Agreement for the Use of the FoS Logo with Associazione Friend of the Sea

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1.1

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CERTIFICATION MAINTENANCE AND RENEWAL

Surveillance and Re-certification processes shall follow the proper and applicable same phases of the Certification process in chapter 4 above.

1.2 SURVEILLANCE AUDIT

RINA shall carry out surveillance audits in order to verify that the companies remains compliant with the requirements provided for by the Friend of the Sea certification scheme. The first surveillance audit after the Certification must be carried out within 12 months from the certification issue. After the recertification audit, the surveillance audits areis carried out each 18 months. The audits shall be performed according to UNI EN ISO 19011 standard. The sampling methods are defined in the Annex 1 of the present instruction.

1.3 CERTIFICATION RENEWAL

Re-certification audit is conducted after about 30 months from the date of issue of the certificate, before the expiry of the validity period of the certificate - 3 (three) years. The Re-certification audit is focused mainly on the NCs found during the certification audit and on the corrective acitions implemented by the client, in addition to the sampling of fishing boats or aquaculture sites that have not be sampled previously. (See annex 1 for Sampling methodology). Re-certification audits shall be performed according to UNI EN ISO 19011 standard.

1.4 CERTIFICATE SUSPENSION AND WITHDRAWAL

After the certificate issue and during its validity RINA may proceed to suspension if the following conditions apply:

a) The Client uses or advertises improperly or deceitfully the certification acquired; b) The Client oppose or hinder the execution of audit activities; c) The Client does not comply with financial commitments undertaken in defining the contract with RINA; d) In case of particularly serious NCs found during audits; e) In case of lack ofcorrective actions implementations required for particularly serious NCs found by

RINA; f) If the Clients uses the Friend of the Sea Logo with no license by Associazione Friend of the Sea or

without paying the annual fee for the use of the logo (if owed). RINA will communicate to the Client the period of time for the required corrective actions implementation. The Client’s certificate suspension shall be also notified to Associazione Friend of the Sea. The suspension may be revoked after a supplementary audit, the causes that led to the susepnsion decision shall be resolved within a maximum period of 90 days, or withdrawal will apply. The cost of the supplementary audit is at the applicant’s expense. In the period comprised between the suspension of the certificate and the revocation of the suspension, the products obtained cannot be considered compliant. The certificate withdrawal entails the immediate prohibition for the Client to use the certificate and/or the withdrawal of all acceptance certificates. The decision concerning withdrawal and related reasons shall be communicated to the Client and to Associazione Friend of the Sea.

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ANNEX 1: TEMPORAL AND SPATIAL DISTRIBUTION OF THE SAMPLE

1.5 CERTIFICATION OF FOS-WILD

The number of working days necessary for carrying out the certification is proportional to the number of fishing boats to be inspected, as well as the number and complexity of transformation companies to visit. The first element to consider is the level of homogeneity of the fishing boats composing the fleet object of the audit. A. The square root audited (as described in table 1) of the total number of fishing boats supplying the

company to be audited, will be the proper sample to be if the satisfies all the following homogeneity requirements: • The fleet is composed of fishing boats using the same fishing method, • The fleet id composed of fishing boats with the same capture skills per fishing boat (40%±) • The fleet is composed of fishing boats fishing in the same fishing area (meant as FAO area or ICES

area, depending on the area of reference for the stock assessments of the stock under audit) • The fleet is managed uniformly by the same ship owner or in compliance with the same applicable

regulation

NUMBER OF FISHING BOATS SAMPLE

up to 30 x=sqroot (n. fishing boats)

31-300 x=0.8*sqroot (n. fishing boats)

301-3,000 x=0.6*sqroot (n. fishing boats)

3,000-10,000 x=0.4*sqroot (n. fishing boats)

more than 10,001 x=0.2*sqroot (n. fishing boats)

Table 1: Calculation of the fishing boats to be audited on the basis of the total number of fishing boats under audit.

where:

x indicates the minimum number of fishing boats, rounded up to the higher integer, to audit

n indicates the number of fishing boats belonging to the fleet that supplies the Client seeking certification

B. If the fleet under audit does not satisfy the homogeneity requirements mentioned above, the square root audited (as described in table 1) of each homogeneous subset of fishing boats shall be audited (as described in table 1).

In order to quantify the number of man/days, table 2 was created as follows (one inspection day is composed of 8 hours, transfers excluded)

To be audited working days on site

fishing boat 0.25 (2 hours)

Chain of custody 0.5 (4 hours)

Social accountability 0.5 (4 hours) Table 2: Man/Days

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Increasing (at the most 100%) or decreasing (at the most 50%) in man/days entailing an assessment time different from what established in table 2, shall be reported and justified. Those variances can depend on various factors, such as:

a) possible integration with ISO 9001 and/or ISO 14001 certification;

b) management complexity inferable from the CAB’s forms for collecting information on the company;

c) quantity and complexity of the legislation and environmental regulations of reference (i.e.:

simplifications due to the extremely restrictive legislation, with very severe controls of single

properties; complications due to a bland legislation and rare controls);

d) organizational complexity (for example: simplifications due to the presence of documental and control

evidence already carried out by the public administration – implementation of the principle of

subsidiarity; complications concerning inspections due to the Client’s complex organization)

e) other peculiarities (such as, for example, delays in the arrival of fishing boats in the harbour and delays

in the transfer phases)

The number of transformation companies to be eventually visited shall be established on the basis of the square root, for each group of companies with property and/or environmental and social management systems and for each production phase (for example: semi-finished product, finished product, product distributed to consumers).

1.6 CERTIFICATION OF FOS-AQUA

The number of working days necessary for certification is proportional to the number of aquaculture sites to be inspected, as well as the number and complexity of transformation companies to visit. A. If the aquaculture production sites operate in the context of the same Environmental Management

System, it is sufficient to visit their square root (as described in table 3).

AQUACULTURE SITES SAMPLE

Up to 30 x=SQ ROOT (n. sites)

31-300 x=0.8*SQ ROOT (n. sites)

301-3,000 x=0.6*SQ ROOT (n. sites)

Table 3: Calculation of the number of aquaculture sites to visit on the basis of the total number of sites object of the audit.

Where:

x indicates the minimum number of aquaculture sites, rounded up to the higher integer, subject to audit

n indicates the number of aquaculture sites belonging to the sites that supply the Client seeking certification.

B. If the sites under audit do not satisfy the homogeneity requirements mentioned above, the square root of

each homogeneous subset of sites (as described in Table 3) shall be visited.

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In order to quantify the number of working days, Table 4 was created as follows (one inspection day is composed of 8 hours, transfers excluded)

To be audited working days on site

Aquaculture site 1 (8 hours)

Chain of custody 0.5 (4 hours)

Social accountability 0.5 (4 hours) Table 4: Man/Days

Increasing (at the most 100%) or decreasing (at the most 50%) in man/days entailing an assessment time different from what established in table 4, shall be reported and justified. Those variances can depend on various factors, such as:

a) possible integration with ISO 9001 and/or ISO 14001 certification;

b) management complexity inferable from the CAB’s forms for collecting information on the company;

c) quantity and complexity of the legislation and environmental regulations of reference (i.e.:

simplifications due to the extremely restrictive legislation, with very severe controls of single

properties; complications due to a bland legislation and rare controls);

d) organizational complexity (for example: simplifications due to the presence of documental and control

evidence already carried out by the public administration – implementation of the principle of

subsidiarity; complications concerning inspections due to the Client’s complex organization)

e) other peculiarities

1.7 CERTIFICATION OF FOS-FF, FM, FO AND O3

The number of man-days required for certification is proportional to the number of references to be certified and, above all, to the number of suppliers involved in the procurement process, and the origin or origins of the product itself. The time limits laid down for conducting audits for FOS-FF, FM, FO and O3 are summarized in Table 5 (one inspection day is composed of 8 hours, transfers excluded):

To be audited working days on site

Criteria on the origin of the product and use of GMOs, Chain of Custody

0.5 (4 hours)

Social Responsibility 0.5 (4 hours) Table 5: Man/Days

Increasing (at the most 100%) or decreasing (at the most 50%) in man/days entailing an assessment time different from what established in table 5, shall be reported and justified

Those variances can depend on various factors, such as:

a) possible integration with ISO 9001 and/or ISO 14001 certification; b) management complexity inferable from the CB’s forms for collecting information on the company.

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1.8 CERTIFICATION RENEWAL AUDITS

The time for Certification Renewal Audit shall be proportional to the time spent for the certification assessment: renewal audits require 2/3 of the time calculated for certification audits.

1.9 ADDITIONAL AUDITS

Non-planned audits (additional audits due to, for example, very serious NCs) can last less, or with mean values at 1 day, in any case with values proportionate to the seriousness of the NCs or to the specific case, and however justified by the CAB.

1.10 SURVEILLANCE AUDIT

The time for Surveillance Audit shall be proportional to the time spent for the certification assessment: renewal audits require 1/3 of the time calculated for certification audits, with a minimum time of 0,5 days. Surveillance audit shall be performed every 18 months from the audit closure.

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ANNEX 2 - MINIMUM CONTENTS OF THE SUMMARY AUDIT REPORT

The Audit Summary Report must be made public and provided in writing.

It must include at least the following minimum contents:

Data on the Organization:

- Reference concerning the review in force of FOS-Wild or FOS-Aqua;

- General characteristics of the fleet or of the aquaculture plant object of certification;

- Fish species object of certification;

- Fishing zone;

Information on the audit:

- Information on the audit carried out (date, duration, auditor’s name, CB, indicators evaluated);

- Possible contacts with the parties involved (stakeholders), dates and main results;

Outcome of the audit: (that is, the certificate issued, renewed or suspended, possible NCs).