ISIS Overview

Information Technology Services 20121

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Special Keyboard Functions

Tab Use to travel between open fields

Shift + Tab Use to travel backwards between fields

Pause Use to clear out of the current screen

Scroll Lock Use to reset the terminal session

What Makes Up ISIS?

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On-lineReport

SCM/SPAR

SpecialProgram

DECO StudentTesting

Course Info/Master

Schedule

SchoolInformation

Student DataBase System

DailyAttendance

ISIS

Impact & Importanceof Accurate

ISIS Data

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Ancillary AdministrativeApplications

AncillaryInstructional Applications

Testing

Opening of School

Materials

School Reports

State Reports

District Reports

ISIS

State Reports Full Time Equivalency Class Size Amendment FASTER/SPEEDE

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Class List Student List ESE & LEP Attendance

School Reports

Opening of Testing School Materials

Postal Notification Cards Room to Report Homeroom Number

Report Processing Class Lists Student Schedules Emergency Contact Cards No Show Information

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FCAT/HSCT PSAT/NMSQT

Ancillary Administrative Applications

Attendance Rates NCLB Adequate Yearly Progress School Performance Grades

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Electronic Gradebook SPI/AIP Electronic IEP & LEPP Edusoft

District Reports

Updating ISIS

Delays in ISIS input result in inaccurate class rosters causing inconsistencies in Gradebook Edusoft SPI All other ancillary programs

Develop strategies now to keep ISIS current!

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ISIS

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ISIS

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Login to Portal

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Apps / Services / Sites

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Mainframe Terminal Sessions

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CICS

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123456

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ABC789

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ISIS

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HELP Menus

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New Student Registration

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New Student RegistrationBefore a “New Student” is

registered, you must always do a Last Name Scan and verify that

he/she indeed has not been previously assigned a student ID

number with MDCPS.If you register a student that

already has an ID number as a new student, we now have a student with two ID numbers.

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FER

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0202481

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Withdrawinga Student

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AcademicInformation

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Schedule Student

John Smith1234567

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FISH/ISISRoom Display

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FISH/ISIS ROOM DISPLAY/UPDATE

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SAMPLE SCHOOL1234

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FISH Screen Change Fish file displays rooms for a specific survey year

and period Enter the Survey Year and Survey you want to view Users may view and edit previous surveys if

necessary only after consultating with Attendance Services

Monitor your FISH/ISIS screen for State updates

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1001

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FISH/ISIS ROOM DISPLAY/UPDATE

1234 SAMPLE SCHOOL

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PODS State Definition - Multiple classes are taught in

one large classroom (with one FISH) separated by temporary “walls.”

What qualifies as a POD? Depending on the main grade in the classroom, the

multiple use instructional space will be determined by the following criteria:

Grade Group Net Square FootagePK-3 > 1763 4-8 > 1715 9-12 > 1599

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FISH/ISIS ROOM DISPLAY/UPDATE

Course Info/Master Schedule

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Required Subject Area Coverage

SchedulingTimeline

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Scheduling Timeline for ElementaryITS Actions

Future Grade Level Assigned - January - students in K, 1, 2, 4 were assigned future grade levels. Students in grade 3 will be updated with future grade and Good Cause Codes as soon as the files become available.

May, ITS created:• Course Sequences for all subjects in grades K – 5 • 10 Sections for each course sequence• Printed and mailed

1. Course Teacher Assignment Worksheets2. Students Program Assignment Worksheets

Elementary Program Listing are no longer printed, they are found on-line on the Scheduling Information page

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Please, Please, Please, Please, use the first 10 sections created for course sequence before you create section 11.

Scheduling Timeline for Elementary

Elementary Scheduling Process

Teacher grade level assignments for next year are determined

Students are “sectioned” into homeroom classes

Teacher Course Assignment Worksheets are filled out, designating class sections for teachers and will be used as a data entry tool to create the master schedule

Enter Teacher Course Assignment information on the Course Record Screen (PF9)

Teachers determine students’ Academic Program (preset group of courses)

Students are “programmed” to receive classes on the Student Course Record screen (PF1)

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Course Teacher Assignment WorkSheet

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Three-character Teacher# MUST be the same as the three-character section

identifier for students on PF3

1101 123456 ADA Adams

1102 012345 YOU Young

1103 001234 SMI Smith

1102 012345 JON Jones

Elementary Program content has been updated. Each program now reflects specific number of minutes per class and must be reviewed closely when identifying the appropriate academic program for each student

Periods will be assigned to courses on the Course Record Screen (PF9) and may not be consecutive

Co-teacher teams will be identified on PF9 Therapy services (e.g., Speech, OT and PT) will be

entered as a class on the student’s schedule The Course Record screen will be used to

determine the length of time spent in each pull-out course

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Elementary Scheduling Process Cont’d

Course information will be reported by the individual subject

Elementary FTE will be processed the same as secondary schools (except for PK)

FTE Week (Survey 2) Oct 8-12FTE Week (Survey 3) Feb 11-15

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FTE Processing

Class Size ComputationThe Course Record screen (PF9) will be used for reporting Class Size for grades K – 5 and elementary 6th

grade. The Teacher Employee Number and Homeroom

Room Number will no longer be entered on the Student Information screen (PF3) for these grade levels.

Co-teacher information will be entered on PF9. Class Size will be reported by the period/room PK Class Size processing is not changing

Schools should consider Class Size requirements when scheduling classes and students

PK – 3 = 18 4 – 8 = 22 9 – 12 = 25

Class Size Calculations will begin late summer. 94

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Homeroom Course

• Homeroom courses must be completed in order to program the students:

• 0000 Pre-Kindergarten• 0001 Kindergarten• 1001 First Grade• 2001 Second Grade• 3001 Third Grade• 4001 Fourth Grade• 5001 Fifth Grade• 6001 Sixth Grade

• Course will be used to record daily school attendance in the Electronic Gradebook.

Important Dates

• Postal Notification July 27• Opening of School Materials

• Elementary Schools After Aug 9 • Middle Schools After Aug 9• Senior High Schools After Aug 9

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• Rollover begins at 5:00 p.m. on August 4, 2011. ISIS will be unavailable until 5:30 a.m. Thursday, August 9, 2011.

• Students must be assigned homeroom sections by 5:00 p.m. on August 4 to have Student Data and Attendance Cards sorted by alpha/grade/homeroom.

• The Master and Student schedules may be completed before or after Rollover.

• Student scheduling should be completed by the time teachers return for information to be available from SPI and classes available in the Electronic Gradebook.

Important Dates

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Elementary Programs in ISIS

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Elementary Programs in ISIS

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Elementary Programs in ISIS

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Entering Course Sections

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Elementary Course Record (PF9)

FTE INFO = PF14 CHNGS = PF15 ADDS = PF16 AS09-25-X2OJ C O U R S E R E C O R D 04/03/08 12.14.34SCHL 0081 CYCLE 081 CRS SEQ A01 ST A SUB CDE 5010040B1

GRD RESP C ABRV TITLE LangDevlpTITLE Language Development FACILITY TYPE LANGUAGE DEVELOPMENT LAST UPDT: 03/18/08

PER TEACHER SEATS UPD=PF13:SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 123 111111 SAM MTWRF 0000 0000 02 A 01 0150 MTWRF 0000 0000 03 A 01 0150 MTWRF 0000 0000 04 A 01 0150 MTWRF 0000 0000 05 A 01 0150 MTWRF 0000 0000 06 A 01 0150 MTWRF 0000 0000 07 A 01 0150 MTWRF 0000 0000 08 A 01 0150 MTWRF 0000 0000 09 A 01 0150 MTWRF 0000 0000 10 A 01 0150 MTWRF 0000 0000

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Entering the teacher’s name here is optional.

Next Step: Programming “test students”

Co-Teaching Do’s and Don’t

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State definition - A classroom in which two or more teachers share responsibility for

planning, delivering, and evaluating instruction for all students in a class. In order to be considered co-teaching, this delivery system is provided whenever a class/subject is taught by two or more

teachers and must continue for the entire class period.

Co-Teachers

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Co-TeachersRequirements -

1. At least one member of the team must have at least 3 years of teaching experience.

2. At least one member of the team must be teaching in-field.

3. The teachers must be trained in team-teaching methods within 1 year after assignment.

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• On the Course Record screen (PF9)

• Enter the employee number/room number for the Primary Teacher. Press Enter

• To insert a co-teacher Press PF13 (additional teacher screen) then enter the teacher information for the co-teacher.

• Only the Primary Teacher will have access to the class files in the Gradebook.

Co Teaching for Grade Reporting

Adding Co-teachersFTE INFO = PF14 CHNGS = PF15 ADDS = PF16

AS09-25-X2OJ C O U R S E R E C O R D 04/03/08 12.19.29SCHL 0081 CYCLE 081 CRS SEQ A13 ST A SUB CDE 5010040F1

GRD RESP C ABRV TITLE Lang Arts TITLE Language Arts FACILITY TYPE LANGUAGE ARTS LAST UPDT: 04/02/08

PER TEACHER SEATS UPD=PF13:SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 1234 111111 402 SAMPLE TEACHER MTWRF 0000 0001 02 A 01 0150 MTWRF 0000 0000 03 A 01 0150 MTWRF 0000 0000 04 A 01 0150 MTWRF 0000 0000 05 A 01 0150 MTWRF 0000 0000 06 A 01 0150 MTWRF 0000 0000 07 A 01 0150 MTWRF 0000 0000 08 A 01 0150 MTWRF 0000 0000 09 A 01 0150 MTWRF 0000 0000 10 A 01 0150 MTWRF 0000 0000

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Adding Co-teachers

PLEASE ENTER DATA IN SECTION NUMBER SEQUENCE COURSE RECORD = PF23

AS39-64-X2OJ C O U R S E M U L T I P L E T E A C H E R 03/03/08 16.41.01

SCHL 5555 CYCLE 081 CRS SEQ A13 ST A SUB CDE 5010040F1

TITLE Leadership Skills Development and Techniques

* * ADDITIONAL TEACHER * * * * ADDITIONAL TEACHER * *

SECT EMP TCH TCH EMP TCH TCH

NUM NUM NUM NAME NUM NUM NAME

01 555555 102 SAMPLE COTEACH

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Enter section, Employee Number, Teacher Number and Teacher Name

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Categorical Update – Current Year

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SAMPLE SCHOOL1234

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Categorical Update – Current Year

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Categorical Update – Current Year

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Categorical Update – Current Year

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Changes – Future Year

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This three character homeroom section has to be the same as the three character teacher number

HR Teacher/Room Numbers “PF3”

SMITH JOHN

13135123-4567

Programming One Student

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0144854A861 - PRESS PF16 TO SCHEDULE ELEMENTARY PROGRAM AS14-31-X21R S T U D E N T R E C O R D / S U B J E C T S 04/24/08 11.15.59 STUDENT ID 0000000 SCHOOL 0101 GRADE 02 HR PRO ST SCHL CD NAME MICKEL E PRICE SEX M ETH B ADD SCHL CD BIRTHDATE 09/27/00 LAST SUB UPDT 00/00/00 RECORD UPDT 03/20/08 LAST GRD UPDT 00/00/00

REPORTING CYCLE 081 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES

GRADE 02 HR F

SCHL SEQ/SEC CRS NUM TRM TITLE ROOM TEACHER 1234 G

Student Record/Subjects PF1

Programming One StudentAS21-33-X21R SCHEDULE ELEMENTARY PROGRAM 04/24/08 11.19.55

ENTER ELEMENTARY PROGRAM NUMBER 01 AND PRESS ENTER KEY

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Incomplete Student ScheduleNOT ALL SUBJECTS ASSIGNEDAS14-31-X2OJ S T U D E N T R E C O R D / S U B J E C T S 04/03/08 13.14.50STUDENT ID 0000000 SCHOOL 5555 GRADE 04 HR 402 PRO ST SCHL CD NAME SAMPLE L STUDENT SEX F ETH H ADD SCHL CD BIRTHDATE 08/29/99 LAST SUB UPDT 03/19/08 RECORD UPDT 03/19/08 LAST GRD UPDT 00/00/00

REPORTING CYCLE 081 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES

PROGRAM NO. 01 GRADE 04 HR 402

F SCHL SEQ/SEC CRS NUM TRM TITLE SP ROOM TEACHER 1234 G 0081 A13 01 5010040F1 A Lang Arts 01 1234 SAMPLE0081 C19 5010050F1 A ReadgElem 05 0081 D17 01 5012060F1 A MathGrad4 08 1234 SAMPLE 0081 E13 01 5020000F1 A Science 11 1234 SAMPLE 0081 F14 01 5021000F1 A Soc Study 14 1234 SAMPLE 0081 G09 01 5001000F1 A Art 17 5555 SAMPLE 0081 H09 01 5013000F1 A Music 19 6666 SAMPLE 0081 4001 01 5400000F0 A ElemHmRm HR 1234 SAMPLE121

Complete Student ScheduleUPDATE COMPLETE AS14-31-X2OJ S T U D E N T R E C O R D / S U B J E C T S 04/03/08 13.14.50

STUDENT ID 0000000 SCHOOL 5555 GRADE 04 HR 402 PRO ST SCHL CD NAME SAMPLE L STUDENT SEX F ETH H ADD SCHL CD BIRTHDATE 08/29/99 LAST SUB UPDT 03/19/08 RECORD UPDT 03/19/08 LAST GRD UPDT 00/00/00

REPORTING CYCLE 081 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES

PROGRAM NO. 01 GRADE 04 HR 402

F SCHL SEQ/SEC CRS NUM TRM TITLE SP ROOM TEACHER 1234 G 0081 A13 01 5010040F1 A Lang Arts 01 1234 SAMPLE0081 C19 01 5010050F1 A ReadgElem 05 1234 SAMPLE 0081 D17 01 5012060F1 A MathGrad4 08 1234 SAMPLE 0081 E13 01 5020000F1 A Science 11 1234 SAMPLE 0081 F14 01 5021000F1 A Soc Study 14 1234 SAMPLE 0081 G09 01 5001000F1 A Art 17 5555 SAMPLE 0081 H09 01 5013000F1 A Music 19 6666 SAMPLE 0081 4001 01 5400000F0 A ElemHmRm HR 1234 SAMPLE

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•Periods will not be sequential

•Watch for duplicate periods

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Scheduling Students

SAMPLE SCHOOL1234

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Mass Elementary Programs

If you do not want to set a constant, press

enter to input the student ID and

Program Number

Special Programs

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Pull Out Courses Not created programmatically by ITS School must create the pull-out course

sequences for them to appear on PF9 Course Record Screen

Minutes, days, and time frames are required (SPED)

Courses are manually added to the student schedule (i.e., they are not part of a program)

ESE & LEP course information will “crossover” to the PF4 and J-screen weekly. We will be updating nightly until first FTE Survey

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Pull Out Courses

The teacher providing the services or instruction should give you: A list of students they see The number of minutes per week for each

service the student receives (e.g., speech, gifted, CCHL)

The times and days of the week that the service is provided

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Pullout Courses

FTE INFO = PF14 CHNGS = PF15 ADDS = PF16

AS09-25-X2OJ C O U R S E R E C O R D 04/03/08 12.38.25SCHL 0081 CYCLE 081 CRS SEQ S01 ST A SUB CDE 776303001

GRD RESP C ABRV TITLE Spch Thrp TITLE Speech Therapy: PK-5 FACILITY TYPE 00 SPEECH THERAPY LAST UPDT: 04/03/08

PER TEACHER SEATS SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0060 4444 111111 402 SAMPLE TEACHER M W 0000 000102 A 02 0090 4444 111111 402 SAMPLE TEACHER M W F 0000 0001 03 A 03 0030 4444 111111 402 SAMPLE TEACHER M 0000 0001 04 A 17 0060 4444 111111 402 SAMPLE TEACHER M W 0000 0001 05 A 01 0060 4444 777777 ST1 SAMPLE TEACHER W F 0000 0001

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Entered after school starts and the master schedule and student movement settles

Period, minute, time and day sensitive Sections may contain students from multiple

classes/homerooms as the subject code number is valid for K-5

Pullout Courses

AS29-63-X2OJ C O U R S E F T E I N F O 04/03/08 12.49.10SCHL 0081 CYCLE 081 CRS SEQ S01 ST A SUB CDE 776303001

GRD RESP C ABRV TITLE Spch Thrp TITLE Speech Therapy: Pk-5

SPEECH THERAPY LAST UPDT: 04/03/08TIME F.T.E. TEACHER SEATS I #

SC S PER ST END LINE MIN NUM NAME DAYS MAX ASSG M I 01 A 01 0900 0930 200 0060 402 SAMPLE TEACHER M W 0000 000101 A 02 0930 1000 200 0090 402 SAMPLE TEACHER M W F 0000 0001 01 A 03 1030 1100 200 0030 402 SAMPLE TEACHER M 0000 0001 01 A 17 1300 1330 200 0060 402 SAMPLE TEACHER M W 0000 0001 01 A 01 0900 0930 200 0060 ST1 SAMPLE TEACHER W F 0000 0001

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example: 30 Minutes x 2 Days = 60 Minutes)

PF14 Course FTE Information to enter service times

Student Schedule with Pull OutAS14-31-X2OJ S T U D E N T R E C O R D / S U B J E C T S 04/03/08 13.14.50STUDENT ID 0000000 SCHOOL 5555 GRADE 04 HR 402 PRO ST SCHL CD NAME SAMPLE L STUDENT SEX F ETH H ADD SCHL CD BIRTHDATE 08/29/99 LAST SUB UPDT 03/19/08 RECORD UPDT 03/19/08 LAST GRD UPDT 00/00/00

REPORTING CYCLE 081 GRADING PERIOD CYCLE TOTAL ABSENCES CYCLE TOTAL TARDIES

PROGRAM NO. 02 GRADE 04 HR 402

F SCHL SEQ/SEC CRS NUM TRM TITLE SP ROOM TEACHER 1234 G 0081 A13 01 5010040F1 A Lang Arts 01 1234 SAMPLE0081 C19 01 5010050F1 A ReadgElem 05 1234 SAMPLE 0081 D17 01 5012060F1 A MathGrad4 08 1234 SAMPLE 0081 E13 01 5020000F1 A Science 11 1234 SAMPLE 0081 F14 01 5021000F1 A Soc Study 14 1234 SAMPLE 0081 G09 01 5001000F1 A Art 17 5555 SAMPLE0081 SO1 01 776303001 A SPCH THRP 17 4444 THERAP 0081 H09 01 5013000F1 A Music 19 6666 SAMPLE 0081 J04 01 5007020F2 A Span-SL 23 B102 SAMPLE 0081 4001 01 5400000F0 A ElemHmRm 33 1234 SAMPLE

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Pullout course

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In-class Services

FTE INFO = PF14 CHNGS = PF15 ADDS = PF16

AS09-25-X2OJ C O U R S E R E C O R D 04/03/08 12.38.25SCHL 0081 CYCLE 081 CRS SEQ A01 ST A SUB CDE 5010040D1

GRD RESP C ABRV TITLE LANG TITLE LANGUAGE ARTS FACILITY TYPE 00 LANGUAGE ARTS LAST UPDT: 04/03/08

PER TEACHER SEATS SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 1001 111111 401 SAMPLE TEACHER MTWRF 0000 001502 A 01 0150 1002 222222 402 SAMPLE TEACHER MTWRF 0000 0001 03 A 01 0150 1003 333333 403 SAMPLE TEACHER MTWRF 0000 0001

04 A 01 0150 1001 444444 401 CONTENT TEACHER MTWRF 0000 0005

Example: ESOL teacher teaches Language Arts to a group of students in the same classroom during the same time that the GenEd students are receiving Language Arts with the primary teacher. This is NOT co-teaching because they are not sharing instructional responsibilities.

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No Data Entry Required: “Crossover”

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No Data Entry Required: “Crossover”

Attendance

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ON-LINEREPORT REQUEST

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Resources

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e-Handbooks

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Self Service (Heat)

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Self Service (Heat)

Technology Learning Center

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Business Process Systems

Scheduling Resource Page

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The Class Size Guide is available from e-Handbooks at: http://ehandbooks.dadeschools.net/

Support Services: Self Service at selfservice.dadeschools.net

Attendance Services: 305-883-5648

HELP

Questions?

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