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“It is difficult to find another branch of knowledge where a small amount of study produces such
great results in increased efficiency in a country where the people rule, as in parliamentary law.”
-Henry M. Robert
OverviewOverview
Motions are our Friend!Meeting Protocol & Debate: How
We Do ItCast Your Vote: How to Make Your
Voice HeardAttendance Policies: Be Here or Be
Square!Conclusion/Questions
Parli-Pro LingoParli-Pro Lingo
The Question– The current proposal
before the body The Chair
– Whoever is presiding over the meeting, usually Tim
The Floor– The person who has
been recognized and may speak
Germane– Relevant to the
Question
Representative– YOU!!
Quorum– The minimum number
of people needed to conduct Business
AKA: SturkSpeak
Motions Are Our Friend!Motions Are Our Friend! What is a motion?
– Any formal proposal for action by the body.
How do I make a motion?– Obtain the floor, and state “Mr. President, I
move…”– Do not say “I motion…” That’s incorrect!
If you don’t know exactly how to word the motion you want to make, simply ask for assistance when you obtain the floor! We’re happy to help you.
Types of MotionsTypes of Motions
Four Types of Motions– Main– Subsidiary– Incidental– Privileged
Bills are proposals for action, and considered Main Motions
Types of Motions, cont.Types of Motions, cont. Main
– Lowest Rank– Brings a New Topic before the Body– Require a Second & Majority vote (50% + 1)
Subsidiary– Propose action on the Main Motion– Most require a Second & Majority vote– Some require a 2/3 vote
Types of Motions, cont.Types of Motions, cont.
Privileged– When something needs to be taken care of NOW– Most require a Second & Majority vote
Incidental– Miscellaneous– Pointing, Questions, Yellow Fruit, and Court-Speak
Points of Order/Info/Clarify/Pers. Priv., Appeals, Objections, and Parliamentary Inquiry
Motion OrderMotion Order
Introducing the Motion Seconding Questions on the Motion Debate
– NOT ALL MOTIONS ARE DEBATABLE!
Voting
Common RHA MotionsCommon RHA Motions To Amend
– May not interrupt a Speaker, Requires a Second
– Must be worded exactly If you need some assistance, go
ahead and ask! We’re here to help you!
– Refer to Chapter 2 in “Robert’s Rules: The RHA Way” in your binders
Common Motions, cont.Common Motions, cont. Calling the Previous Question
– Obtain the floor, and say “Call the Question” There’s been enough debate Pretty much everyone’s ready to move on If there’s any Objection, debate will continue
Moving the Previous Question– Obtain the floor, and say “I move the Previous
Question” There’s been enough debate At least 2/3 of the people are ready to vote Voting to Vote on the Question
Did your mom ever tell Did your mom ever tell you…you…
Points of Order, Information, Clarification, & Personal Privilege– Order: When the Rules have been breached– Information: Offering a pertinent and germane
fact to the discussion.– Clarification: Clarify something you said that
may sound confusing.– Personal Privilege: Something relating to the
privileges of members, such as room conditions
Meeting Protocol & DebateMeeting Protocol & Debate Pick up the papers from your folder!
– Agenda, Bills, RHA Today, Voting Cards
Start promptlypromptly at 7 PM!
Agenda Items–Roll Call– Intro of Guests–Presentations–Committee Reports–New Business–Reps of the Body
–Officers’ ReportsE-BoardReps to the BodyGeneral Assembly
–Old Business–Discussion–Approval of the Minutes–Roll Call
Protocol & DecorumProtocol & Decorum “Behave, baby! Yeah!”
– Always be respectful of others!Always be respectful of others!– Personal attacks and Cross-Debate will be
gaveled Keep your speeches germane! Avoid using names in debate Two speeches per Question per Day You may only yield the floor to another
representative for a question. – You may NOT give them the floor for debate
purposes!
The Joy of Cards!The Joy of Cards!
If you want to speak in favor…– GREEN CARD
If you want to speak in opposition…– RED CARD
If you agree with the current speaker…– ORANGE CARD
If you are lost or confused…– BLUE CARD– Blue cards are not meant for Points of Info
During Debate of a Question…
Vote, Voting, VotedVote, Voting, Voted
When the Previous Question is ordered, debate is cut off, and Tim will take the vote on the pending Question(s).– Viva Voce: By voice– Division: Raise cards in the air, or stand up– Yeas and Nays: Calling the Roll, or Presenting
Cards Also known as Roll Call vote
Voting, cont.Voting, cont. Tim will almost always call for viva voce.
– If he’s in doubt, or if you disagree with his call, yell out “Division!”
– Tim will direct you to either raise the appropriate card in the air, or ask you to rise from your seat.
If you want to put individual votes on record, you may move for the Yeas and Nays.– Rise, and say “Mr. President, on that I request the
Yeas and Nays.”– You’ll need a second and a majority vote– The vote may NOT be by the Yeas and Nays!
Attendance: Attendance: We want to see your smiling face!We want to see your smiling face!
Must be present for both roll calls to be deemed “present” for the meeting
Absences/Leaving Earlies must be cleared with Secretary Dave Warden ([email protected]) or your committee chair.
Two excused absences PER SEMESTER
Penalties will be swift and harsh… BWA HA HA!
What? You What? You weren’tweren’t herehere?!?! 1st Unexcused: E-mail from me. 2nd Unexcused: Letter from me.
– CC’ed to your President and Advisor. 3rd Unexcused: Meeting with me.
– No organization within your hall (like Caucuses) can receive funds until regular attendance is resumed.
4th Unexcused: Suspended voting rights.– You may not offer motions or vote– Must attend 3 consecutive meetings, & have
attendance form signed by me/committee chair.
ResourcesResources ME! John Sturk, IVP
– [email protected] RHA
Constitution/Bylaws Robert’s Rules: The RHA
Way National Assoc. of
Parliamentarians– www.parliamentarians.org
Robert’s Rules of Order, Newly Revised, 11th Edition