Item 1d DOUGHERTY COUNTY BOARD OF EDUCATION

Minutes Board Briefing — 11:30 a.m.

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Mid-Month Board Meeting — 12:30 p.m.

June 26, 2013

Board Members Present: Mrs. Carol Tharin-Chairman, Reverend James Bush-Vice Chairman, Mr.

Darrel Ealum, Mr. Milton Griffin, Dr. Lane Price, Ms. Velvet Riggins and Mr. Robert Youngblood

Others Present: Dr. David C. Mosely-Interim Superintendent, Mr. Tommy Coleman-School Board

Attorney, Superintendent’s staff members and the press/news reporters

*Board Briefing–11:35 a.m. The Board Briefing was held at the Administration Building in the Board Room located at 200 Pine

Avenue, Albany, Georgia. The Briefing was opened by Mrs. Tharin.

Mr. Mike Stubbs, Alliance for a Healthier Generation passed out a handout and gave a power-point

presentation. Mr. Stubbs asked the Board to support the program for elementary and middle

school students and he said that the program might include high school students after the first year.

Mr. Stubbs said that the principals decide which snacks are put in the vending machines with their

guidance. He said that there is no expense to DCSS for the program, but the Superintendent will

need to sign a MOU. Dr. Mosely will get with Mr. Johnny Seabrooks about the program and the

Board said they support the program. Mr. Youngblood said that a Wellness Plan was approved by

the Board 2-years ago. Ms. Pascale Alcindor, Representative for Georgia Campaign for Adolescent Power and Potential

(GCAPP)-Topic: Health Education Curriculum passed out a handout and gave a power-point

presentation. The program (F.L.A.S.H. Curriculum) is for 5th

grade and high school students. Ms.

Alcindor said that the principals decide if the program will be for male and/or female students.

The parent will have to complete a form to opt his/her child in the program. Ms. Riggins said that

Dr. Inyang has copies of the curriculum in his department.

Item 3 [Pay Schedule for Board Member Stipend Increase] was discussed. Mr. Ealum said that he

will recommend an increase, per month, for Board Members stipend: Regular Board Members-

$1,000, Assistant Chair-$1,100 and Chair-$1,200. Dr. Price, Mrs. Tharin and Mr. Youngblood do

not feel like this is the appropriate time for an increase. Mr. Ealum said that he donates his stipend

back to the system and asked the Board Members, especially those who vote against the

recommendation, to donate their stipend back to the system. Mr. Coleman said that this will not

go into effect this fiscal year because a resolution has to be sent to the General Assembly by

January for approval. Item 5a [Adoption of the FY2014 School System Budget] was discussed.

Mr. Youngblood asked if all the savings have been factored in. Mr. Dyer answered no and

explained. Mr. Dyer said that he mentioned at the last Board Meeting that Title I funds might not

support Albany Early College and that it was confirmed in a meeting this week. Mr. Dyer said that

there are two budget proposals, one with one furlough day and one with two furlough days. Also,

he said that the budget will be put on-line. Mr. Ealum said that this is not a balanced budget. He

said that it's a deficit budget, because we've got to take several million dollars out of our reserves

and he is alarm about what will happen next fiscal year. Therefore, he will vote against the budget.

Page 2, Board Minutes, 6/26/13

The Board discussed the possibility of Albany Early College becoming a school. Mr. Dyer said

that the state will not support AEC because it is a program not a school. Dr. David Coley said that

Title I can support AEC if it is a school within a school. Mr. Dyer said if AEC is moved to

Sylvester Road Elementary, there will be no additional cost for the technology portion and he will

check on the cost for other renovations in the building, especially for the restrooms. Dr. Mosely

suggested moving AEC to Albany High School and said that if we are going to move AEC it

should be done now. He asked the Board to let him know if they are okay with his suggestion by

tomorrow and he will include Mr. Seabrooks in the discussion. The Board discussed student

zoning and athletic. Dr. Mosely/Mrs. Tharin suggested that zoning students for athletics be

handled on a case by case basis to allow a student to stay at the school he/she attends. Mr.

Seabrooks explained that a student must play athletics at the school that they are zoned for. Dr.

Mosely added an executive session for personnel to the agenda. Ms. Riggins added to the agenda

Item 9a [Zoning/Rezoning Issues-Email from Dr. Inyang] and the Board discussed the zoning

issues. Mr. Youngblood read the capacity/occupy for the high schools: AHS-79%, DHS-99%,

MHS-108% and WHS-95%. Dr. Price commended Dr. Ufot Inyang and the Curriculum

Committee for doing a phenomenal job revamping the curriculum. Also, she recognized DCSS

Attorney, Mr. Tommy Coleman for being inducted in the Georgia Municipal Association’s Hall of

Fame on Monday in Savannah, Georgia. Dr. Mosely said that it was suggested that the Board

Members attend the National Drop-out Prevention conference in Atlanta and he gave them a copy

of the information. He said that each will receive six credits if they attend. Briefing adjourned:

1:40 p.m.

*Regular Board Meeting –1:44 p.m. The Dougherty County Board of Education held their Regular Board Meeting at the Administration Building in the Board Room located at 200 Pine Avenue, Albany, Georgia. The meeting was opened by Mrs. Tharin and she asked everyone to stand for a Moment of Silence and the Pledge of Allegiance. Mrs. Tharin asked for approval of the amended agenda: Dr. Mosely added Item 1-Change of Status for Mr. Jason Whatley, Item 9a-Zoning/Rezoning Issues-Email from Dr. Inyang and an executive session for personnel to the agenda. Dr. Price motioned to approve the amended agenda, Mr. Griffin seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. Dr. Mosely asked for approval of Items: ITEM 1–Consideration of Recommendation for Employment of Personnel. [See Attachment] Added Change of Status for Mr. Jason Whatley from DHS, 9

th grade math teacher to AHS, Math

Instructional Coach. Mr. Griffin motioned to approve, Mr. Youngblood seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. ITEM 2-Consideration of Recommendation for Release of Personnel. [See Attachment] Mr. Youngblood motioned to approve, Mr. Griffin seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. ITEM 3-Consideration of Recommendation for Pay Schedule for Board Member Stipend Increase. Mr. Ealum motioned for the attorney to prepare a document for the General Assembly that would support paying $1,000 per month for each regular Board Member, $1,100 to the Assistance Chair and $1,200 to the Chair, Mr. Griffin seconded. Reverend Bush, Mr. Ealum, Mr. Griffin and Ms. Riggins voted yes. Dr. Price, Mrs. Tharin and Mr. Youngblood voted no. The motion passed with the majority votes. Mr. Ealum recommended that those who voted against the motion follow his lead and donate their stipend back to the system for the teachers.

Page 3, Board Minutes, 6/26/13 ITEM 4-Consideration of Recommendations from the Buildings and Grounds Committee: a)Albany High School Auditorium Boiler Replacement-Bid Award. Mr. Griffin motioned to approve, Ms. Riggins seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. b)Revisions to the FY-2013 Capital Outlay Program Application. Mr. Griffin motioned to approve, Dr. Price seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. ITEM 5-Consideration of Recommendations from the Finance Committee: a)Adoption of the FY2014 School System Budget. Dr. Mosely recommended option 1-five furlough days. Reverend Bush motioned to adopt the budget with the understanding if there are opportunities to revisit the furloughing days to add to more than one day, Ms. Riggins seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. b)Bid Approval: Catalog Discount for Science Supplies. Dr. Price motioned to approve, Mr. Griffin seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. ITEM 6- Consideration of Recommendations from the Personnel Committee. No recommendations/items. ITEM 7-Consideration of Consent Item: Fund Raising Request. Mr. Riggins motioned to approve, Mr. Griffin seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. ITEM 8-Committee Reports (Board Members). No reports. ITEM 9-BOARD ITEMS/DISCUSSIONS 9a.-Zoning/Rezoning Issues-Email from Dr. Inyang. Dr. Mosely asked Mr. Seabrooks about zoning students who play athletics. Mr. Seabrooks explained that a student must play athletics at the school that he/she is zoned for. Dr. Mosely said that coaches cannot recruit students. Mrs. Tharin asked for a motion to go into executive session to discuss personnel. Reverend Bush motioned to go into executive session to discuss personnel, Ms. Riggins seconded. Reverend Bush, Mr. Ealum, Mr. Griffin, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. Executive Session: 2:00 p.m. Meeting Resumed: 2:57 p.m. Mr. Griffin left the meeting do to personal reasons. Addenda-Information Technology Functional Organization Chart; Child Nutrition Services Organizational Chart; and Facilities Services Department Proposed Organizational Chart. Reverend Bush motioned to approve, Ms. Riggins seconded. Reverend Bush, Mr. Ealum, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. Addendum-Change of Status for Ms. Tracy Price from MAMS to Assistant Principal at MLK, Jr. Elem. School. Reverend Bush motioned to approve, Dr. Price seconded. Reverend Bush, Mr. Ealum, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. Mrs. Tharin asked for a motion to adjourn. Dr. Price motioned to adjourn, Ms. Riggins seconded. Reverend Bush, Mr. Ealum, Dr. Price, Ms. Riggins, Mrs. Tharin and Mr. Youngblood voted yes. The vote was unanimous. Meeting adjourned: 3:00 p.m.