STATE OF CALIFORNIA STANDARD AGREEMENT STD 213 (Rev 05/18)

AGREEMENT NUMBER

REGISTRATION NUMBER

1. This Agreement is entered into between the State Agency and the Contractor named below: STATE AGENCY'S NAME

, hereinafter referred to as “State” CONTRACTOR'S NAME

, hereinafter referred to as “University” 2. The term of this

through

Agreement is:

3. The maximum amount $ of this Agreement is:

4. The Parties agree to comply with the terms and conditions of the following Exhibits, which by this reference are made a part of the Agreement.

Exhibit A – A7: A–Scope of Work; A1–Deliverables; A2–Key Personnel; A3–Authorized Representatives; A4–Use of Intellectual Property; A5–Resumes/Biosketch; A6–Current & Pending Support; A7-Third Party Confidential Information (if applicable)

page(s)

Exhibit B – B–Budget; B1–Budget Justification; B2– Subawardee Budgets (if applicable); B3–Invoice Elements

page(s)

Exhibit C* – University Terms and Conditions UTC-518 Check mark additional Exhibits below, and attach applicable Exhibits or provide internet link: Exhibit D – Additional Requirements Associated with Funding Sources

page(s)

Exhibit E – Special Conditions for Security of Confidential Information

page(s) Exhibit F – Access to State Facilities or Computing Resources

page(s) Exhibit G – Negotiated Alternate UTC Terms

page(s) Items shown with an Asterisk (*) are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at http://www.dgs.ca.gov/ols/Resources/ModelContractLanguageUniversities.aspx. . IN WITNESS WHEREOF, this Agreement has been executed by the Parties hereto.

CONTRACTOR California Department of General Services Use Only

CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

ADDRESS

STATE OF CALIFORNIA AGENCY NAME BY (Authorized Signature)

DATE SIGNED (Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per:

ADDRESS

Exhibit A – Scope of Work

Project Summary & Scope of Work

Contract Grant

PI Name: . Project Title: .

Project Summary/Abstract

Briefly describe the long-term objectives for achieving the stated goals of the project.

If Third-Party Confidential Information is to be provided by the State:

Performance of the Scope of Work is anticipated to involve use of third-party Confidential Information and is subject to the terms of this Agreement; OR

A separate CNDA between the University and third-party is required by the third-party and is incorporated in this Agreement as Exhibit A7, Third Party Confidential Information.

Scope of Work

Describe the goals and specific objectives of the proposed project and summarize the expected outcomes. If applicable, describe the overall strategy, methodology, and analyses to be used. Include how the data will be collected, analyzed, and interpreted as well as any resource sharing plans as appropriate. Discuss potential problems, alternative strategies, and benchmarks for success anticipated to achieve the goals and objectives.

Continue the Scope of Work objectives, tasks and deliverables in the format given below.

Goal: Objective 1. Grant Administration: Conduct general grant administration: meetings, progress reports, invoices, and final report as required.

Task 1.1. Initial project meeting: First meeting of the project team, to be held within 30 days after the agreement is executed. The Grant Manager(s), principal investigator(s), and all research team members will meet for the first of the Project Update meetings. This meeting will be a time to go over team member roles, timeline, and deliverables, as well as discuss any questions regarding project objectives and tasks. (A briefing for administrative staff may precede the project meeting, or may be done by conference call with DPR administrative staff.) Deliverables: Meeting agenda (1 week in advance) and minutes (within 30 days after meeting). Due Date: 30 days from grant execution.

Task 1.2. Semi-annual Project update meetings: Project update meetings will occur at least every six months, in

person or by conference call, as requested by Grant Manager(s) or designated representatives. The grantee must notify the Grant Manager(s) and team of meeting dates and locations at least two weeks in advance. If requested by Grant Manager(s), meetings should occasionally include representation by the intended end-users of the research results (e.g., growers, marketing boards) for feedback and insights to improve effectiveness and usefulness of the results. Grant Manager(s) may require additional meetings as needed. Deliverables: Meeting agenda (1 week in advance) and minutes (within 30 days after meeting). Due Date: Every six months until end of project or June, 2022, whichever comes first.

Task 1.3. Semi-Annual progress reports: Semi-annual progress reports with summaries of project activities,

completed milestones, unexpected problems, and special situations. Deliverables: Semi-annual progress reports submitted every 6 months following grant execution using template

forms supplied by DPR. Due Date: Every six months until end of project or June, 2022, whichever comes first.

Task 1.4. Invoices: Periodic invoices, final invoice, and invoice for the return of the ten percent (10%) retention.

Invoices for incurred expenses submitted no more than once a month and no less than every 3 months. Deliverables: Invoices (periodic, final, and ten percent (10%) retention). Periodic invoices are required even if no

expenses were incurred and in that case would indicate zero ($0) expense. All invoices must use the template forms supplied by DPR.

Due Date: Periodic invoices are submitted no more than once a month and no less than every three months through the Project completion date. Final and ten percent (10%) retention invoices are due within 90 days after Project completion date.

Task 1.5: Annual reports. Full reports including project activities to date, problems encountered, milestones achieved,

and plans for the following year. Submit annual reports to Grant Manager(s) as an unlocked and not password protected Microsoft Word file via email, with figures as high resolution output, and any photos used as high resolution images in either TIFF or JPG format. Deliverables: Annual reports, every 12 months following grant execution. Due Date: Every 12 months until end of project or July, 2021, whichever comes first.

Task 1.6: DPR Presentation. The principal investigator(s) will make a summary presentation at a venue to be

determined during the grant’s final year, or in the following year. The presentation will provide information about project goals, objectives, and results. Deliverables: Presentation at venue to be determined with an electronic copy of the presentation provided to the

Grant Manager via email at least three weeks in advance. Due Date: Last year of project, or the following year.

Task 1.7: Final report draft. Draft of final report, including all materials, documentation, and deliverables not

previously submitted. The final report describes how project goals and objectives have been fulfilled, summarizes and evaluates project activities and accomplishments, and includes recommendations for outreach and/or future research. Submit draft report to Grant Manager via email. Deliverables: Final report draft as MS Word document (security settings should be unlocked, not password

protected). Due Date: At least 2 weeks before end of project or June 15, 2022, whichever comes first.

Task 1.8: Final report. Final report, incorporating any feedback, edits, or revisions to the draft report. The final report

may be submitted in the form of a publishable paper, with supplemental appendices, including raw data if requested by the Department, as needed. Submit final report to Grant Manager via email. Deliverables: Final report as MS Word document and high resolution files (jpeg, tiff, etc.) of all photos, figures,

and illustrations included in the Final Report (security settings should be unlocked, not password protected). Due Date: End of project or June 30, 2022, whichever comes first.

Objective 2.

Task 2.1

Deliverables: Due Date:

Exhibit A1 - Deliverables

SCHEDULE OF DELIVERABLES List all items that will be delivered to the State under the proposed Scope of Work. Include all reports, including draft reports for State review, and any other Deliverables, if requested by the State and agreed to by the Parties.

If use of any Deliverable is restricted or is anticipated to contain preexisting Intellectual Property with any restricted use, it will be clearly identified in Exhibit A4, Use of Preexisting Intellectual Property. Unless otherwise directed by the State, the University Principal Investigator shall submit all Deliverables to the State Contract Project Manager, identified in Exhibit A3, Authorized Representatives.

Deliverable Description Due Date The following Deliverables are subject to Section 19. Copyrights, paragraph B of Exhibit C

Addendum to Exhibit A1

TASK BUDGET List estimates of the costs of each task included in the Scope of Work in Exhibit A must be entered in tabular form (see example below). The sum of these costs must equal the total requested funds. Add rows as needed.

Objective Tasks, Milestones, Or Deliverables Cost 1.1

1.2

1.3

Etc.

Total

Exhibit A2 – Key Personnel

Exhibit A2 – Key Personnel

KEY PERSONNEL

List Key Personnel as defined in the Agreement starting with the PI, by last name, first name followed by Co-PIs. Then list all other Key Personnel in alphabetical order by last name. For each individual listed include his/her name, institutional affiliation, and role on the proposed project. Use additional consecutively numbered pages as necessary.

Last Name, First Name Institutional Affiliation Role on Project

PI:

Last name, First name Institutional affiliation Role on the project

Co-PI(s) – if applicable:

Last name, First name Institutional affiliation Role on the project

Last name, First name Institutional affiliation Role on the project

Other Key Personnel (if applicable):

Last name, First name Institutional affiliation Role on the project

Last name, First name Institutional affiliation Role on the project

Exhibit A3 – Authorized Representatives

AUTHORIZED REPRESENTATIVES AND NOTICES The following individuals are the authorized representatives for the State and the University under this Agreement. Any official Notices issued under the terms of this Agreement shall be addressed to the Authorized Official identified below, unless otherwise identified in the Agreement.

State Agency Contacts

Agency Name: <Agency Name>

University Contacts

University Name: <University Name> Contract Project Manager (Technical)

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Principal Investigator

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress> Designees to certify invoices under Section 14 of Exhibit C on behalf of PI:

1. <Name>, <Title>, <EmailAddress> 2. <Name>, <Title>, <EmailAddress> 3. <Name>, <Title>, <EmailAddress>

Authorized Official (contract officer)

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress> Send notices to (if different):

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Email: <EmailAddress>

Authorized Official

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress> Send notices to (if different):

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Email: <EmailAddress>

Administrative Contact

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Administrative Contact

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Financial Contact/Accounting

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress>

Authorized Financial Contact/Invoicing

Name: <Name> <Title> Address: <Department> <Address> <City,State,Zip> Telephone: <Telephone#> Fax: <Fax#, if available> Email: <EmailAddress> Designees for invoice certification in accordance with Section 14 of Exhibit C on behalf of the Financial Contact:

1. <Name>, <Title>, <EmailAddress> 2. <Name>, <Title>, <EmailAddress> 3. <Name>, <Title>, <EmailAddress>

Exhibit A4 – Use of Intellectual Property

USE OF INTELLECTUAL PROPERTY

If either Party will be using any third-party or pre-existing intellectual property (including, but not limited to data, copyrighted works, known patents, trademarks, service marks and trade secrets) “IP” with restrictions on use, then list all such IP and the nature of the restriction below. If no third-party or pre-existing IP will be used, check “none” in this section.

A. State: Preexisting IP to be provided to the University from the State or a third party for use in the performance in the Scope of Work.

None or List: Owner (Name of State Agency or 3rd Party)

Description

Nature of restriction:

B. University: Restrictions in Preexisting IP included in Deliverables identified in Exhibit A1, Deliverables.

None or List: Owner (Name of University or 3rd Party)

Description Nature of restriction:

C. Anticipated restrictions on use of Project Data.

If the University PI anticipates that any of the Project Data generated during the performance of the Scope of Work will have a restriction on use (such as subject identifying information in a data set) then list all such anticipated restrictions below. If there are no restrictions anticipated in the Project Data, then check “None” in this section.

None or List: Owner (University or 3rd Party) Description Nature of Restriction:

Exhibit A5 - RÉSUMÉ/BIOSKETCH

RÉSUMÉ/BIOSKETCH

Attach 2-3 page Resume/Biosketch for the PI and other Key Personnel listed in Exhibit A2, Key Personnel.

Exhibit A6 – Current & Pending Support

CURRENT & PENDING SUPPORT

University will provide current & pending support information for Key Personnel identified in Exhibit A2 at time of proposal and upon request from State agency. The “Proposed Project” is this application that is submitted to the State. Add pages as needed.

PI: NAME OF INDIVIDUAL Status (currently active or pending approval)

Award # (if available)

Source (name of the sponsor)

Project Title

Start Date

End Date

Proposed Project

CURRENT CURRENT PENDING

NAME OF INDIVIDUAL Status

Award #

Source

Project Title

Start Date

End Date

Proposed Project

CURRENT CURRENT PENDING

NAME OF INDIVIDUAL Status

Award #

Source

Project Title

Start Date

End Date

Proposed Project

CURRENT CURRENT PENDING

NAME OF INDIVIDUAL Status

Award #

Source

Project Title

Start Date

End Date

Proposed Project

CURRENT CURRENT PENDING

NAME OF INDIVIDUAL Status

Award #

Source

Project Title

Start Date

End Date

Proposed Project

CURRENT CURRENT PENDING

Exhibit A7

Third Party Confidential Information

Confidential Nondisclosure Agreement

(Identified in Exhibit A, Scope of Work – will be incorporated, if applicable) If the Scope of Work requires the provision of third party confidential information to either the State or the Universities, then any requirement of the third party in the use and disposition of the confidential information will be listed below. The third party may require a separate Confidential Nondisclosure Agreement (CNDA) as a requirement to use the confidential information. Any CNDA will be identified in this Exhibit A7.

Exhibit B - Budget

Budget for Project Period

Principal Investigator (Last, First): Exhibit B

COMPOSITE BUDGET FOR ENTIRE PROPOSED PROJECT PERIOD 07/01/2016 to 06/30/2019

From: 7/1/2019 7/1/2020 7/1/2021 To: 6/30/2020 6/30/2021 6/30/2022 BUDGET CATEGORY Year 1 Year 2 Year 3 TOTAL

PERSONNEL: Salary and fringe benefits. $0 $0 $0 $0

TRAVEL $0 $0 $0 $0

MATERIALS & SUPPLIES $0 $0 $0 $0

EQUIPMENT $0 $0 $0 $0

CONSULTANT $0 $0 $0 $0

SUBRECIPIENT $0 $0 $0 $0

OTHER DIRECT COSTS (ODC) Subject to IDC Calc

ODC #1 Y $0 $0 $0 $0

ODC #2 Y $0 $0 $0 $0

ODC #3 Y $0 $0 $0 $0

ODC #4 Y $0 $0 $0 $0

ODC #5 Y $0 $0 $0 $0

ODC #6 Y $0 $0 $0 $0

TOTAL DIRECT COSTS $0 $0 $0 $0 Indirect (F&A) Costs F&A Base Rate MTDC * $0 $0 $0 $0

$0 $0 $0 $0

TOTAL COSTS PER YEAR $0 $0 $0

TOTAL COSTS FOR PROPOSED PROJECT PERIOD $0

* MTDC = Modified Total Direct Cost JUSTIFICATION. See Exhibit B1 - Follow the budget justification instructions.

Funds Reversion Dates: Unless otherwise specified, fund reversion dates are three years from fiscal year end of year funded

Project Period Budget Flexibility (lesser of % or Amount)

Prior approval required for budget changes between approved budget categories above the thresholds identified.

% 10.00% of total

Principal Investigator (Last, First): Exhibit B

Page 2

Anticipated Program Income (applicable only when the funded portion of the project generates income)

07/01/2019 to 06/30/2022

From: 7/1/2019 7/1/2020 7/1/2021 To: 6/30/2020 6/30/2021 6/30/2022 Year 1 Year 2 Year 3 TOTAL

ANTICIPATED PROGRAM INCOME $0 $0 $0 $0

Anticipated Program Income is an estimate of gross income earned by the University that is directly generated by a supported activity and earned only as a result of the State funded project, and this fact is known by the University at time of proposal. Anticipated Program Income is an estimate of potential income and not a guarantee of income to support the project.

Page 2 of Exhibit B will only be incorporated in the Agreement when Program Income is anticipated and proposed.

Program Income is subject to Section 14.D of Exhibit C of this Agreement.

If known, provide source(s) of Program Income:

Source Estimated Amount

Exhibit B1 Budget Justification

The Budget Justification will include the following items in this format. Personnel

Name. Starting with the Principal Investigator list the names of all known personnel who will be involved on the project for each year of the proposed project period. Include all collaborating investigators, individuals in training, technical and support staff or include as “to be determined” (TBD).

Role on Project. For all personnel by name, position, function, and a percentage level of effort (as appropriate), including “to-be-determined” positions.

Fringe Benefits. In accordance with University policy, explain the costs included in the budgeted fringe benefit percentages used, which could include tuition/fee remission for qualifying personnel to the extent that such costs are provided for by University policy, to estimate the fringe benefit expenses on Exhibit B.

Travel Itemize all travel requests separately by trip and justify in Exhibit B1, in accordance with University travel guidelines. Provide the purpose, destination, travelers (name or position/role), and duration of each trip. Include detail on airfare, lodging and mileage expenses, if applicable. Should the application include a request for travel outside of the state of California, justify the need for those out-of-state trips separately and completely.

Materials and Supplies Itemize materials supplies in separate categories. Include a complete justification of the project’s need for these items. Theft sensitive equipment (under $5,000) must be justified and tracked separately in accordance with State Contracting Manual Section 7.29.

Equipment List each item of equipment (greater than or equal to $5,000 with a useful life of more than one year) with amount requested separately and justify each.

Consultant Costs Consultants are individuals/organizations who provide expert advisory or other services for brief or limited periods and do not provide a percentage of effort to the project or program. Consultants are not involved in the scientific or technical direction of the project as a whole. Provide the names and organizational affiliations of all consultants. Describe the services to be performed, and include the number of days of anticipated consultation, the expected rate of compensation, travel, per diem, and other related costs.

Subawardee (Consortium/Subrecipient) Costs Each participating consortium organization must submit a separate detailed budget for every year in the project period in Exhibit B2 Subcontracts. Include a complete justification for the need for any subawardee listed in the application.

Other Direct Costs Itemize any other expenses by category and cost. Specifically justify costs that may typically be treated as indirect costs. For example, if insurance, telecommunication, or IT costs are charged as a direct expense, explain reason and methodology.

Rent If the Scope of Work will be performed in an off-campus facility rented from a third party for a specific project or projects, then rent may be charged as a direct expense to the award.

Indirect (F&A) Costs Indirect costs are calculated in accordance with the budgeted indirect cost rate in Exhibit B.

Exhibit B2 – Subawardee Budgets

Budget Pertaining to Subawardee(s) (when applicable)

Subawardee Name: Exhibit B2 Principal Investigator (Last, First):

COMPOSITE SUBAWARDEE BUDGET FOR ENTIRE PROPOSED PROJECT PERIOD

07/01/2019 to 06/30/2022

From: 7/1/2019 7/1/2020 7/1/2021 To: 6/30/2020 6/30/2021 6/30/2022 BUDGET CATEGORY Year 1 Year 2 Year 3 TOTAL

PERSONNEL: Salary and fringe benefits. $0 $0 $0 $0

TRAVEL $0 $0 $0 $0

MATERIALS & SUPPLIES $0 $0 $0 $0

EQUIPMENT $0 $0 $0 $0

CONSULTANT $0 $0 $0 $0

SUBRECIPIENT $0 $0 $0 $0

OTHER DIRECT COSTS (ODC) Subject to IDC Calc

ODC #1 Y $0 $0 $0 $0

ODC #2 Y $0 $0 $0 $0

ODC #3 Y $0 $0 $0 $0

ODC #4 Y $0 $0 $0 $0

ODC #5 Y $0 $0 $0 $0

ODC #6 Y $0 $0 $0 $0

TOTAL DIRECT COSTS $0 $0 $0 $0 Indirect (F&A) Costs F&A Base Rate MTDC * $0 $0 $0 $0

$0 $0 $0 $0 TOTAL COSTS PER YEAR $0 $0 $0

TOTAL COSTS FOR PROPOSED PROJECT PERIOD $0

* MTDC = Modified Total Direct Cost JUSTIFICATION. See Exhibit B1 - Follow the budget justification instructions.

Project Period Budget Flexibility (lesser of % or Amount)

Prior approval required for budget changes between approved budget categories above the thresholds identified.

% 10.00% of total

Exhibit B3 – Invoice Elements Invoice and Detailed Transaction Ledger Elements

In accordance with Section 14 of Exhibit C – Payment and Invoicing, the invoice, summary report and/or transaction/payroll ledger shall be certified by the University’s Financial Contact and the PI (or their respective designees). Summary Invoice – includes either on the invoice or in a separate summary document – by approved budget category (Exhibit B) – expenditures for the invoice period, approved budget, cumulative expenditures and budget balance available1

• Personnel

• Equipment

• Travel

• Subawardee – Consultants

• Subawardee – Subcontract/Subrecipients

• Materials & Supplies

• Other Direct Costs

o TOTAL DIRECT COSTS (if available from system)

• Indirect Costs

o TOTAL

Detailed transaction ledger and/or payroll ledger for the invoice period 2

• Univ Fund OR Agency Award # (to connect to invoice summary) • Invoice/Report Period (matching invoice summary) • GL Account/Object Code • Doc Type (or subledger reference) • Transaction Reference# • Transaction Description, Vendor and/or Employee Name • Transaction Posting Date • Time Worked • Transaction Amount

1 If this information is not on the invoice or summary attachment, it may be included in a detailed transaction ledger. 2 For salaries and wages, these elements are anticipated to be included in the detailed transaction ledger. If all elements are not

contained in the transaction ledger, then a separate payroll ledger may be provided with the required elements.

Exhibit C – University Terms and Conditions

CMA (AB20) State/University Model Agreement Terms & Conditions 518 http://www.dgs.ca.gov/ols/Resources/ModelContractLanguageUniversities.aspx

Exhibit D- Additional Requirements Associated with Funding Sources

(if applicable) If the Agreement is subject to any additional requirements imposed on the funding State agency by applicable law (including, but not limited to, bond, proposition and federal funding), then these additional requirements will be set forth in Exhibit D. If the University is a subrecipient, as defined in 2 CFR 200 (Uniform Guidance on Administrative Requirements, Audit Requirements and Cost Principles for Federal Financial Assistance), and the external funding entity is the federal government, the name of the federal agency, the prime award number and date of prime award (if available), and the Catalog of Federal Domestic Assistance (CFDA) program number will be listed in Exhibit D. (Please see sections 10.A and 10.B of the Exhibit C.)

Agency (Required for federal funding source)

Prime Agreement Number/Date (if available)

If Federal, CFDA Number

Is prime award R&D? (yes/no)

Exhibit E – Special Conditions for Security of Confidential Information

(if applicable) If the Scope of Work or project results in additional legal and regulatory requirements regarding security of Confidential Information, those requirements regarding the use and disposition of the information, will be provided by the funding State agency in Exhibit E. (Please see section 8.E of Exhibit C.)

Exhibit F – Access to State Facilities or Computing Resources

(if applicable) If the Scope of Work or project requires that the Universities have access to State agency facilities or computing systems and a separate agreement between the individual accessing the facility or system and the State agency is necessary, then the requirement for the agreement and the agreement itself will be listed in Exhibit F. (Please see section 21 of Exhibit C.)

Exhibit G Exhibit C contains terms and conditions that are inappropriate for this project. Accordingly, Exhibit G supersedes Exhibit C, Clause 14, subdivision D 1) and D 2) (Budget Flexibility); and Exhibit C, Clause 17 (Data Rights). The remainder of the terms in Exhibit G are for the purpose of overcoming the inadequacies of Exhibit C and are in addition to those terms. Budget Flexibility The provisions of Exhibit C, Clause 14, subdivision D apply to this agreement with the following specific exceptions: 1) Up to 10% of the total award is allowed with approval of the State’s Contract Project Manager, or as otherwise agreed to by the Parties and documented on Exhibit B. 2) Exceeding 10% of the last approved budget requires the State’s Contract Project Manager prior approval and may require a formal amendment to this Agreement. The Grantee will submit a revised budget to the State for approval. Compliance Requirements If landowner agreements are required, signed copies must be submitted to the Grant Manager before works begins. If permits are required, the permits must be obtained and signed copies submitted to the Grant Manager before work begins. State Disclosure Requirements—The disclaimer statements required by Section 16.C. of Exhibit C are, more specifically, required to be included in any publically available document, publication, report, brochure, website, or electronic media prepared in whole or in part by this grant. In addition signage must be posted in a prominent location at the Project site (if applicable) and must include the Department of Pesticide Regulation logo (available from the Grant Managers) and the following disclosure statement: “Funding for this project has been provided in full or in part through a Grant awarded by the Department of Pesticide Regulation.” Deliverables intended for disclosure to third parties All deliverables intended for disclosure to third parties or the public must be approved by DPR before final release. DPRs review will be limited to ensuring that the project or portions of the project are within the scope of work described in this agreement and do not promote or disparage any brand or trade name. DPR’s review of deliverables shall be provided within twenty (20) business days after receipt of such deliverables and will not hinder the academic freedom of the research team regarding data, methodology, or conclusions reached within the parameters of the project described in this agreement. Evaluation of DPR’s regulatory program is outside the scope of this project and will not be funded. Indirect Costs Overhead/Indirect Costs may not exceed 25% of the Modified Total Direct Cost (see Additional Definitions below).

Invoicing Notwithstanding any other provision of this Grant, the Grantee agrees that the Department shall retain an amount equal to ten percent (10%) from the payment for each invoice until completion of the Project. Grantee shall promptly notify the Department in writing of completion of work on the Project to assure payment of the ten percent (10%) retention withheld from the Grantee’s funding (invoiced separately). Rights in Data The Grantee and the Department agree that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes, and other written or graphic work submitted under Exhibit A in the performance of this Agreement shall be in the public domain. The Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected, and developed under this Agreement, subject to appropriate acknowledgment of credit to the Department for financial support. The Grantee shall not utilize the materials submitted to the Department (except data) for any profit making venture or sell or grant rights to a third-party who intends to do so. The Department has the right to use submitted data for all governmental purposes. Task Budget Estimates of the costs of each task included in the Scope of Work in Exhibit A must be entered in tabular form (see example below) to be included as an addendum to Exhibit A1. The sum of these costs must equal the total requested funds. The Task Budget is for DPR estimation purposes only and Exhibit B will serve as the principal budget.

Example Task Budget Table

Objective TASKS, MILESTONES, or DELIVERABLES Cost 1 Task 1.1. $100 Task 1.2. $500 Task 1.3. $750 2 Task 2.1. $1,500 Task 2.2. $5000 3 Task 3.1. $50000 Task 3.2. $4500 4 Task 4.1. $20,000 Total $82,350

Additional Definitions

Academic Remissions: Full or partial payment of required fees, tuition, or nonresident supplemental tuition can be covered by the grant funds for personnel with academic titles that are considered eligible for these remissions by their California academic institution. Remission amounts will be based on the policy and guidelines of the academic institution for the academic title. Adjustment: A minor change to an executed grant agreement not requiring a formal amendment. An adjustment constitutes the summation of all adjustments totaling ten percent (10%) or less of the Research Grant award (e.g., transferring funds between line items), or changes in contact information. An adjustment must be pre-approved in writing by the Grant Manager.

Amendment: A formal change to an executed grant agreement, such as the term dates, Scope of Work, or due dates. An amendment is needed to move funds between line items totaling more than ten percent (10%) of the Research Grant award. An amendment must have written approval from the Grant Manager, and must be executed by the signatories for both the Department and the Grantee. Applicant: A qualified group requesting funds to implement proposed IPM Projects in California. Applicants can be from public or private institutions (e.g., commodity boards, licensed pest control businesses, school districts, or resource conservation districts). Budget: A detailed itemization of all eligible costs required to complete the grant project that delineates grant funds requested. Eligible Costs: Costs included in the approved Budget and incurred within the grant term. Endorsement: Written approval or validation. Estimate: A written statement of the approximate charge for the grant work proposed, submitted by an individual or company ready to undertake the work. Evaluation: Assessment methods used to measure the success of the grant project. Grant Administrator: A person designated by the Department who is responsible for the administrative aspect of the grant agreement. The Administrator, along with the Grant Manager, will review, approve, facilitate payment, and track funds expended per line item. Grant Award: Amount of money awarded by the Department to complete the proposed grant project. Grant Funds Requested: The total number of dollars requested from the Pest Management Research Grant to conduct a project. Grant Manager: The Grant Manager’s role is to provide support and technical oversight for grant projects. Along with the Grant Administrator, the Grant Manager will review and approve project expenditures. Grantee: The organization receiving an award from the Department to conduct a Research Grant project. Ineligible Costs: Includes but is not limited to costs incurred before the Notice to Proceed, after the end of the grant term, and costs not included in the approved budget or specifically listed in the Grant Agreement under Ineligible Project Costs. In-Kind Services: Project activities by team members that have been approved by their employers to be compensated with existing employer funds at the time of proposal submission. Allowed: • Personnel time given to project by team members. • Use of team member’s existing equipment or facilities. • Donation of materials by team members. Not allowed: • Project tasks that are simultaneously funded by more than one source. • Project tasks reliant on labor or outcomes of activities that are not part of the DPR-funded project. Matching Funds: Funding provided by the Grantee or the Grantee’s organization. This does not include third party funding. DPR does not allow matching funds. Projects must be stand-alone (see footnote 5 in solicitation).

Modified Total Direct Cost (MTDC): The MTDC includes all salaries and wages, fringe benefits, materials, supplies, services, travel, consultants and subawards (up to the first $25,000 of each subaward). Not included in the MTDC are charges for equipment (over $5,000), capital expenditures, patient care charges, tuition remission, rental costs of off-site facilities, scholarships and fellowships and the portion of any subaward in excess of $25,000. The budgeted IDC rate listed in Exhibits B and B2 will remain in effect for the entire funded project period of an agreement. Personnel: Personnel is defined as the staff directly involved in the planning and implementation of the project. To be included as personnel, staff must receive their grant funds (salary, travel, operating expenses, or equipment) through the same organization as the principal investigator. If they cannot receive funds through the principal investigator’s organization, they are not considered personnel staff. They may still receive grant funds, however, if they are listed in the budget under Contracts. Benefits for personnel are calculated as a percentage of salaries and may include contributions made for sick leave, retirement, insurance, or similar. Personnel costs do not include administrative support services, accounting support services, contract support services, legal services, or salaries for office support staff involved in activities such as procurement, billing, accounting, and other administrative functions. Instead, those activities should be considered in the budget under Overhead. Pest Management Advisory Committee (PMAC): A broad group of stakeholders established in law (Food & Ag. Code, § 12536) to advise the Department on pest management issues. It is comprised of growers, processors, industry, public interest groups, public and private research and educational institutions, government agencies, and individuals knowledgeable about pest management. Project Cost: All costs incurred by the Grantee in performing the grant project. (The Research Grant will only reimburse eligible costs incurred by the Grantee.) Project Goal(s): The goal is a broad statement of what will be achieved. (e.g., reduce environmental risk through developing low risk practice to replace specific high risk pesticides). The goal is often broader in scope than objectives, and may not be strictly measurable, tangible, or attained during the project's timeline. Project Objective(s): Objectives are specific measurable outcomes of the project. Objectives have a timetable for completion (e.g., develop effective monitoring tools or test efficacy of a specific low risk practice). Reasonable Costs: Moderately priced for the geographical location. Reports:

• Semi-Annual PROGRESS REPORT—A two to three page summary of work completed in the previous half (six month period) that includes an indication of the state of completion of all the tasks listed in the Scope of Work, a discussion of any milestones achieved, a description of any changes in personnel, an explanation of any large or unusual expenditures, and a discussion of problems or special situations encountered during the reporting period and the Grantee's response to those problems or situations. Additional information may be requested by the Grant Manager(s).

• FINAL REPORT—Details that were appropriate for annual reports but not previously reported; an explanation of all project activities and accomplishments and how they met the project’s goals and objectives; recommendations for future outreach and research; and a copy of all final public education, advertising, or promotional materials produced, purchased, and/or distributed with grant funds.

Resolution: A formal authorization by the local political subdivision with authority to participate in, or apply for, and accept this grant, as applicable.

Tasks: The specific activities conducted to complete a grant project. Third Party Funding Source: Funding provided by a source other than the Grantee or the Grantee’s organization.