iTrent & Alzheimer ScotlandHow will it impact what I do…

HR TeamJennifer Hope (Human Resources Manager)

Claire Linn (Human Resources Officer)Carol MacLeod (Human Resources Temporary Officer)

Processes

• Not Currently Affected• Maternity / Paternity / Adoption• Expenses• Timesheets• Starter• Contract Changes• Bank Details

• Interim Changes• Personal Details (excluding bank details)• Sickness Absence• Holiday Absence• Leavers

Interim Process Changes

• Set iTrent into the context of what you do at the moment.

• Accompanying workbooks include:- Change to Personal Details- Absence (sickness and annual leave)- Leavers

• E-learning

Personal Details Changes (excl Bank Details)

NOTIFY CHANGE

UPDATE ITRENT FILE

•Complete change of details form and send to Administrator.

•If change of bank details complete change form and send to HR as per current practice.

•Receive change of details form and update information in iTrent.

• File change of details form.

KEY: Employee Manager Administrator

Personal Details includes Address, Name, Emergency Contact

Sickness Absence

NOTIFY ABSENCE

UPDATE ABSENCE

UPDATE ITRENT

• Employee phones Manager to notify of sickness.

• Informs Administrator by email of sickness.

• Enters sickness absence details into iTrent

•Check and amend working pattern for absence period

•Update iTrent with any further absence certification details received.

KEY: Employee Manager Administrator

Sickness Absence Return

RETURN TO WORK

INFORM ADMINISTRATOR

UPDATE ITRENT

• Employee returns to work.

• Informs Administrator by email of sickness end date.

• Enters sickness end date into iTrent.

KEY: Employee Manager Administrator

Holiday Absence

REQUEST HOLIDAY

AUTHORISEHOLIDAY

UPDATE ITRENT

• Employee completes holiday request form.

• Authorise holiday.

•Send authorised request to Administrator.

• Enters holiday dates into iTrent.

KEY: Employee Manager Administrator

Leavers

CONFIRM LEAVER

UPDATE ITRENT

RETURN PROPERTY

• Inform Administrator of Leavers Details by leavers form.

• File

• Enter Leaver details into iTrent

• Tick exit interview box if completed.

• If additional information re payroll send copy of form with payroll pack

• Request return of keys, uniform, phones in line with line managers instructions.

KEY: Employee Manager Administrator