ITS Integrator 4.1 Build 43 Release Notes v2 · The Integrator 4.1 user interface consists of Oracle forms and ADF task flows. ADF task flows are web-based application that makes

ITS Integrator 4.1

Build 43 Release Notes v2

Published: 30 July 2020

i

ITS Integrator 4.1

Build 43 Release Notes

Copyright

©All rights reserved

No part of this document may be reproduced or transmitted in any form or by any means, without express written

permission from Adapt IT or an authorised representative of Adapt IT. This includes, but not limited to, electronic,

electrostatic, magnetic tape or mechanical copying and recording, or use of any information storage and retrieval

system.

First edition: February 2018

Disclaimer

Adapt IT makes no representations or warranties with respect to the contents hereof. Although due care and

precaution has been taken in the preparation of this manual, Adapt IT assumes no responsibility for errors and

omissions or any damages resulting from the use of the information contained in this publication.

ii

ITS Integrator 4.1


CONTENTS

Introduction .......................................................................................................................................................... 1

1 Student System .............................................................................................................................................. 2

1.1 Academic Structure ................................................................................................................................ 2

1.2 Student Maintenance ............................................................................................................................. 3

1.3 Student Code Structures ......................................................................................................................... 3

1.4 Cooperative Education ........................................................................................................................... 4

1.5 Academic Registrations .......................................................................................................................... 4

1.6 Study Records ........................................................................................................................................ 9

1.7 Academic Applications.......................................................................................................................... 13

1.8 Alumni – iEnabler ................................................................................................................................. 16

1.9 Graduation Management ..................................................................................................................... 16

1.10 Student Application Wizard .................................................................................................................. 17

1.11 Statutory reporting ............................................................................................................................... 18

1.12 Edles .................................................................................................................................................... 19

1.13 Lecturer iEnabler .................................................................................................................................. 20

1.14 Student iEnabler ................................................................................................................................... 20

1.15 Student Examinations ........................................................................................................................... 24

1.16 CELCAT Interface .................................................................................................................................. 25

1.17 Auto Progression Process ..................................................................................................................... 28

1.18 Student Timetable System .................................................................................................................... 31

2 Finance System ............................................................................................................................................ 32

2.1 Financial Code Structures ..................................................................................................................... 32

2.2 Student Debtors ................................................................................................................................... 33

2.3 Bursaries and Loans .............................................................................................................................. 38

2.4 Cashbook ............................................................................................................................................. 39

2.5 Counter System Receipts/Payments ..................................................................................................... 41

2.6 Accounts Receivable ............................................................................................................................. 42

2.7 Income and Expenditure Budgeting System .......................................................................................... 42

iii

ITS Integrator 4.1


2.8 Procurement System ............................................................................................................................ 42

2.9 General Ledger System ......................................................................................................................... 45

2.10 Stores ................................................................................................................................................... 46

2.11 Electronic Banking ................................................................................................................................ 46

2.12 Assets System....................................................................................................................................... 46

2.13 Contact Management System ............................................................................................................... 47

3 HR/Payroll system ........................................................................................................................................ 49

3.1 Personnel Standard & iEnabler Leave Systems ...................................................................................... 49

3.2 Payroll System ...................................................................................................................................... 60

4 General System ............................................................................................................................................ 66

4.1 General Code Structures ....................................................................................................................... 66

4.2 User Access, Batch, Printers and ID Cards ............................................................................................. 68

4.1 Space System ....................................................................................................................................... 69

4.2 Data Dictionary Definitions (DBASS) ..................................................................................................... 69

5 Jasper Reports ............................................................................................................................................. 71

5.1 Student System .................................................................................................................................... 71

5.2 Finance System..................................................................................................................................... 72

5.3 HR/Payroll system ................................................................................................................................ 73

6 Need help? .................................................................................................................................................. 75

1

ITS Integrator 4.1


Introduction

The Integrator 4.1 user interface consists of Oracle forms and ADF task flows. ADF task flows are web-based

application that makes use of the Model View Controller architecture that allows for different views of data to be

presented, for example, web page format. The ADF modern technology guarantees our clients long-term benefits

from their investment in the system. Our objective is to continuously improve the functionality of the Integrator

system based on valuable feedback from clients, recommendations from industry experts and evidence from our

research. For example, iEnabler products are also now accessible on mobile devices. System modules are

continuously evaluated therefore, irrelevant functional options were discontinued.

The move from Integrator 3 to Integrator 4 is technology driven and implies the following:

• Current technology will become obsolete as FORMS, Internet Explorer and Java Applets are not

supported. FORMS screens are being redeveloped in ADF technology.

• Reports will be redeveloped in JASPER, which is a reporting and Business Intelligence tool.

• ADF will ensure compatibility with new technologies that become available.

There is a strong move towards the use of the Entry Point (EP) concept to give users a 360-degree view of the

information related to the entities they work with. This was done in favour of the Integrator 3 concept of multiple

blocks and/or drilldowns in Forms programs.

This manual outlines the current enhancements made to various applications in the ITS Integrator System Build 38.

Note: For INT3 to INT4.1 look and feel changes, kindly refer to the Interface Manual. It is advisable to initially read

through this enhancement manual in order to get a general feel of how INT4.1 will work going forward. The manual

also details the navigation process into the system and EP forms.

2

ITS Integrator 4.1


1 Student System

1.1 Academic Structure

Menu Remark Install Script User Action

Qualification

{SACADO-1}

The Academic structure is updated separately from TVETMIS

reporting. Ensure that the SAQA is added by Academic

administrators when Qualifications are created.

None None

Subject

{SACADO-10}

Correct Tags on 'View External Curriculum' screen.

Created new manual for {STMNT-8}

Correct references in the manual.

None Run {USERS-

8}

Maintain Subject

Structure {SACAD-

14}

The Academic structure is updated separately from TVETMIS

reporting. Ensure that the Unit Standard is added by

Academic administrators when Subjects are created.

None None

Maintain Pathway

Structure {SACADP-

27}

Change credit fields on Pathway/ Subject

Password (PW) Requirement to prevent display only as they

cannot be changed here.

None None

Qualification Study

Periods {SACADO-5}

Enable 'Export to Excel' for bulk records by removing

'dropdowns' from table filters. Changed Offering Type LoV

(list of values) so that Search can be done on Offering Type

only, without the need to populate Year and Qualification.

None None

1

3

ITS Integrator 4.1


1.2 Student Maintenance


Maintain System

Cycles

{SMNT-2}

For the cycles B, I and W there may only exist one entry for

the following group of fields - Cycle type, Block Code, Offering

type and Exam Type. You cannot link the same combination

of values to more than one Academic Year. For 1 , H, P, O For

this cycle there may only exist one entry for the following

group of fields - Cycle type, Block Code, Campus Code and

Residence Type. You cannot link the same combination of

values to more than one Academic Year.

None None

1.3 Student Code Structures

Menu Changes Made Install Script User Action

Maintain Secondary

School Info. {SSCHL-

1}

The Telephone Number and Telephone Type on {SSCHL-1}

was changed to be non-mandatory.

None None

Maintain Exam

Types and Blocks

{SCODE2-4}

ADF program fixed not to clear field after entering - LOV

corrected

None None.

Student Statuses

Download (Bulk)

{SREGL-9}

The word 'Financial' has been removed from the heading for

the output on {SREGL-9} and {SREGL-10}.

None None

Process Event Code

Structure

{STWEBM-7}

Changes were made to {STWEBM-7} and {SMNT-12} to

export all records to Excel and not limited to 50 records at a

time.

None None

4

ITS Integrator 4.1



Student Exclusion

Status Codes

{SCODE-9}

Rectify menu type for {SCODE-9} to indicate new ADF menu

{SCODE1} in Menu Description Search

None None

Discontinue Letters, Lists and Labels programs. None None

1.4 Cooperative Education


Type of Workstations

{COOPC-5}

Allow NULL values in the description field on {COOPC-

5} block 2 as the field is not used anymore. Work type

data was moved to a separate table on {COOPC-5}.

None None

Add missing grant on Learnership Industries table. This

cause problems with compile on other packages in New

Install.

None None

1.5 Academic Registrations


Biographical and

Registration Information

{SREGF-4}

Implemented the following changes:

1. Limit the parameters for student number to

twenty.

2. For any of the fields on the Personal Details

section, print the text heading even if no data

exists on the system for that field e.g. Initials

3. Change the Date Of Birth to be in one line.

None None

5

ITS Integrator 4.1



4. Change the ˜National Student No. to be in one

line.

5. Remove the wording ˜/ Contact from Personal

/ Contact Details

6. Add the wording ˜Contact Details™ just above

Addresses

7. Move the ˜First Language from General Details

to under Personal Details. a. The First Language

must be added on the same line as the First

Names below Ethnicity.

8. Include Initials and ID Number and Passport

Number in Personal Details a. Initials must

print on the same line as the Title below the

Date of Birth. b. Identity Number must print

below Preferred Names. c. The Passport

Number must print on the same line as the

Identity Number but below the Citizenship.

9. Create a new section for disability details.

a. The disability section must print below the

Personal Details section.

b. Print the student disability Code and

Description on this section.

I. Move the disability description from

General Details to this section.

II. ii. IF the student is not linked to a

disability on {SREGB-10} then print the

heading ˜Disability Details with the

word ˜None next to it.

6

ITS Integrator 4.1



Minor corrections to Manuals:

Add missing images for manual {SCODE-21}

Replace outdated image for report {SMNTL-7} that was

converted to Jasper

Include instruction for navigating up and down within

table on {SSTUDM-2} when entering marks

None None

Log of Application

Changes {SNAPPA-14}

Reviewed the manuals for {SNAPPA-14} and (SNAPPA-

20) and updated images.

A report on the student number will display all the

changes that have been made on the application

{SNAPPA-1}, {SNAPPA-3} in inverse chronological

sequence (last changes first).

None None

Maintain Service

Requests {SSTUDS-3}

Cancelled Appeals appear on Lecturer screen.

However, as Appeals can be cancelled in the Back

office, Cancelled Appeals should be visible to the

student along with the Cancellation reason. Sometimes

the request number does not display on the screen.

Need to know which status to lift if status is not linked

to appeal.

None None

Biographical Information

{SREGB-1}

Corrected the display of the Gender LOV. The display

allows for differences based on country code.

None None

Ensure that passport number is unique per citizenship.

{SREGB-1}, (SCAOM-4}, {SALUM-2); {SNAPP-2}; {SREGB-

4}; {SREGB-6}

None None

Change Activity Last Year field on {SREGB-1} not to be

mandatory for clients where country code is not SA

None None

7

ITS Integrator 4.1



Allow display of Non-specific Gender which is a

statutory requirement for Ireland

None None

Mandatory indicator (*) is now appearing against

'Activity Last Year' field on {SREGB-1} when applicable:

Country code is RSA (or empty)

None None

Alter Table to increase size of NSC exam

Update manual for {SREGB-1} to indicate changes

None None

Alumni Subsystem

{SMAIN-10}

An online manual was created for {SMAIN-10}, this

manual is an EP menu which will be focusing on

student administration.

None None

Dissertation Details

{SREGB-3}

Added button to the taskbar for Documents and Notes

button for linking of student documents and notes .

None None

Alumni Subsystem

{SMAIN-10}

Move the position of the taskbar for Documents and so

Notes that it is accessible from the EP.

None None

Change Qualification

{SREGC-1}

{SMNT-1} : Added new validation : AJ Validation is

excusive to Change Qualification process {SREGC-1} It

works conjunction with AA and AF validations and is

executed only when both AA and AF are set to Y. - If set

to Y , active and CANCELLED enrolments are considered

for AF validation - If set to N , only active enrolments

are considered for AF validation {SREGC-1} : When all

three validations set to Y ( AA, AF, AJ) , student can

register without Approved Application if he/she has at

least one enrolment in Academic Year and Block,

regardless of enrolment being active or cancelled

When AA and AF set to Y and AJ is N, student can

None None

8

ITS Integrator 4.1



register without Approved Application if he/she has at

least one active enrolment in Academic Year and Block

Validation on

Biographical Data

{SREGR1-25}

Changed the program to report students that do not

have an ID or Passport.

None None

Promotion Ceremony

Documents {SCOM4-6}

Change the batch prompts to accommodate the

'Default value' of ALL for faculty and department

None None

Compute Final Mark And

Result {SSTUD4-4}

Correct LOV of the Subject Code batch parameter to

include the Academic year when determining the

Subject Description .

None None

Qualification enrolment records with GPA or CGPA

information could not be inserted or updated by non-

Ghana clients - got no-data-found error. A trigger was

changed to allow insert and update of qualification

enrolment records by all clients.

None None

The following online manuals: {SCODE3-11} {SCODE3-

23} {SCODE3-24} {SCODE3-25} had old images and the

manuals needed an update as the menu options were

converted to ADF.

None None

The following online manuals: {SCODE2-2} {SCODE2-3}

{SCODE2-4} had old images and the manuals needed an

update as the menu options were converted to ADF.

None None

The following online manual were updated. {SCODE-6}

{SCODE-8} {SCODE-27} {SCODE-30} as the menu options

were converted to ADF.

None None

9

ITS Integrator 4.1



Corrected references in online manuals {SSTUDE-4} as

it still referred to {SSTUD3-3} which was split into

SSTUDD menu options. Correct name and image on

{SSTUDE-8}

None None

Calculate FTEN Status

{SREGS-2}

Correct old manual references and spelling mistakes on

manual for Calculate FTENN Status.

None None

Qual/ Subject

Registration {SREGAR-11}

• Created new SOD on {FCSM-1}

o AM/SD to indicate whether Agent is

mandatory or not on registration.

• New SOD rules implemented on {SREGAR-11}

and on {SDGUIS-4} .

• Added Qual enrolment year and block on

General Information as a display fields.

• Added request agent as a display field on Items

Issued block.

None None

1.6 Study Records


For Ghana: On {GCS-5} Subsidy Type D should have

description Sandwich and not Mixed

Add batch prompt to {SSTURC-1} Qualification

Candidates to include GPA detail

None None

GPA based evaluation for

Ghana CLients

• Add Menu option {S00004-26} for Alternative

Progress Report based on GPA

None None

10

ITS Integrator 4.1



• For Ghana: On {GCS-5} Subsidy Type D should

have description Sandwich and not Mixed

Add batch prompt to {SSTURC-1} Qualification

Candidates to include GPA detail

Validate Credits of

Registered Students

{SREGAR-22}

Fixed the referencing of variables inside the execution

of a package.

None None

Calculation Criteria

Subj./Qual {SSTUD3-2}

Subject, Qualification or Both not functioning as

required were revised and corrected the logic.

None Please use a

TXT to

Landscape

Style Sheet

and make

sure you

select

landscape on

the printer

Print an Attendance

Register

{SSTURL-6}

Output is distorted when projected attendance is 100%

Fixed the printing layout to accommodate 100%

projected attendance.

None None

File Upload to Server -

STUD {SREGL-11}

New option was created for the users to download

student statuses from the server to the user’s directory

as specified on {BATCH-7}.

Created a new manual with images.

None None

Marks Criteria EP

{SSTUD3-20}

Create a new Manual for Marks Criteria EP

None None

11

ITS Integrator 4.1



Curriculum Criteria’s

{SSTUDB-4}

Create a new Manual for Curriculum Criteria’s. None None

Verification of

Assessment Marks

{TASKS1-7}

Add the year when testing if bundle has been cancelled

to prevent picking up a previous year with the same

bundle number that has been cancelled.

None None

Academic Record

(Standard) {SSTURA-1}

Increase line count after each line that gets printed. None None

Student Tracking

Validation

Rules{SSTUDTM-3}

A new validation rules to identify student with poor

class attendance is created on {SSTUDTM}.

A procedure to identify and select students with poor

class attendance where a projected factor is less than

the barrier is produced on {SSTUDTM-3}.

None None

Exam Paper List {SSTUR1-

1}

Converted {SSTUR1-1} from .rdf to JASPER and modify

Manual accordingly.

None None

iEnabler Year Mark

Upload/Download

{PL0001-22}

Add tests for year mark, exam mark and result fields to

be null before inserting into the interim table. Do not

show the Publish column any longer.

Show a message on screen 'Students that already have

marks on the subject registration records will not be

shown here'

None None

Academic Transcript

(DETAILED) {SSTURA-2}

Change the Academic record - to print the correct NQF

level from {GOPS-21} and not print the credit if a

student failed or cancelled a subject

None None

Compute Exam/Final

Mark & Result {SSTUD4-

5}

• Create a new SOD 'SM' subsystem 'SR' that

indicates if the institution will allow

calculations across ALL Subjects.

None Set SOD Code

SM/SR on

{SMNT-12} to

12

ITS Integrator 4.1



• The default value will be “N”

• If an institution has a centralized exam office,

they may set this value to “Y” in which case the

calculations can be done for all subjects.

• The Subject batch parameter must not contain

a default value.

• For each of the programs affected, {SSTUD4-

3},{SSTUD4-4} {SSTUD4-5} :

• If the SOD value is N and Subject Parameter is

ALL, print an error message indicating that

calculations across ALL Subjects are not

allowed.

• If the SOD value is Y and the Subject parameter

is ALL, process calculations for ALL subjects

that adhere to batch parameters selected.

• If the Subject is not ALL, process the Subject

selected

allow

calculation

for ALL

subjects.

Enter Test Marks &

Weights -Alphabetically

{SSTUD1-2}

Increase the size of the ID number field to prevent

overlapping of columns if the passport number is

printed.

None None

Enter Secondary Test

Marks {SSTUD1-3}

Create a new menu {SSTUD1-30} option for entering

assessment marks, this menu option can be used for

interim until {SSTUD1-3} is fixed.

None Use {SSTUD1-

30} instead of

{SSTUD1-3}

13

ITS Integrator 4.1


1.7 Academic Applications


SWT User requirements:

• Provide a configurable Promotion engine

as Institutions have different rules/

validations with regards to selection of

Students,

• Validation rules for Progression and

Creation of Applications.

• Basic functionality as used in {SSTUD4-24}

is provided. Customized rules can be

added for each institution upon request.

None None

Residence Application

{SNAPPA-2}

There is a standard database trigger that fires

immediately after an insert of a residence

application - this is fired when an application is

entered via the back office {SRESIDE-10} and

iEnabler. This trigger creates a route (VRRA) and

this sends an email to the student with

information of the residence application.

Created a new SOD 'SR'/'RR' where an institution

can enable or disable the sending of the email.

The default setup of the SOD is set to Yes - to

send the email

None Clients to set

the SOD to N

in order to

disable the

generation of

the email.

Bulk Application Selections

{SNAPPA-15}

Changed the length of all the field names that are

longer than 30 characters to only allow a total of

30 characters on the database field.

None None

14

ITS Integrator 4.1



Matching/Upload/Download/Pr

int NBT Results {SNAPNBT-3}

Changed the program to give a message when the

file cannot be read or when the file directory is

invalid.

None None

Student Exclusion Status Codes

{STWEBM1-1}

Created online manuals for {STWEBM1-1},

(STWEBM1-2), (STWEBM1-3), (SNAPP-13) and

(SENQUR-7).

None None

Academic

Application/Admission

{SNAPPA-3}

Remove LOV’s from Query filter. None None

Student Address Maintenance

{SREGB-26}

Change the Address Maintenance screen

to make provision for Eircodes which are

assigned to addresses in Ireland.

None None

Maintain & Planned Subjects

{SNAPPA-11}

Currently contract code ZZ is invalid on {SACAD-

16}

Change {SACAD-16} to allow contract code ZZ to

be entered when all contracts are valid.

None None

• The program will read the information

from a csv file and update the admission

status. The file should be created by the

user and have the following layout.

• STNO,QUAL,YEAR,BC,OT,CHOICE,PERSTU

DY,OLD_STATUS,NEW_STATUS

• The csv file should NOT contain a header

row.

• The program will match the student

number, qualification, year, block,

offering type, study period and current

None None

15

ITS Integrator 4.1



admission status in the file to a record on

the database. If it finds a match it will

update the admission status with the new

status in the csv file.

• If the program does not find a match - an

error message will be printed.

• If the student already has the new status

- an error message will be printed.

• A logfile entry will be created for the

update - this will be reported in {SMNTL-

1}

The csv file should be stored in the directory

specified in {BATCH-7} - system STUD and

function DCMO.

Change the package to display the student

number when a student has existing admissions

None None

Change the package to display the student

number when a student has existing admissions

None None

Do not give to student an option to apply for a

residence where number of applications has

reached Residence Registration Quota.

None Setting AQ/RR

SOD on

{SMNT-12}

16

ITS Integrator 4.1


1.8 Alumni – iEnabler


Maintain Details Of

Alumni {SALUM-4}

Alumnus work history records do not display on the

iEnabler because the Start Date is null The Employment

Start date was made Mandatory on Employment

History {SALUM-4} The Start date on existing

Employment history is defaulted to 01-JAN-2020 where

the date empty to allow for display on the iEnabler.

None None

Bulk Copy Of Graduates

{SALUM-25}

Change the program to copy email as well as address to

accommodate fields that are more than 30 characters

long.

None None

1.9 Graduation Management


Qualification Results

{SSTUD7-12}

When generating certificate number via {SSTUD7-12},

certificate number was entered as 'SUCCESS' and no

record created in {SLLL1-1}. The procedure to create

the new certificate number was fixed to return the

certificate number instead of SUCCESS. There will only

be a record created in {SLLL1-1} by {STGRDOR-8}.

None None

Maintain Approval Stage

Codes {STGRDC-11}

The parameters used in all options should be used

consistently,

• parameter 1 = Process code,

• parameter 2 = Process system

None None

17

ITS Integrator 4.1



Maintain Check List

Details {STGRDOP-2}

When an event/activity in {STGRDOP-2} is dependent

on a previous sequence, the start date is calculated

incorrectly.

This was corrected by subtracting the number of days

of the new activity from the start date of the

dependant sequence.

Prevent entry of an invalid sequence in the dependant

sequence field.

None None

1.10 Student Application Wizard


Enhancement:

Enhancement to the new function to return a

description for a gender code due to a statutory

requirement to handle additional gender categories.

For countries that do not have this requirement and

where the new code structure has not been populated

added exception handling to process M-Male / F-

Female as per current logic.

None None

18

ITS Integrator 4.1


1.11 Statutory reporting


Maintain Staff Subjects

{TVETMIS-2}

On {TVETMIS-2} Added date field up to when

experience was updated (this should later allow

automatic calculation of updated value.

It is not possible to maintain as staff teach different

subjects from year to year and academic block to

academic block. There is no end date and it is also not

possible to see when the experience was updated.

As {STIME-2} and {TVETMIS-2} must be kept in sync,

information can be copied from the Timetable to

{TVETMIS-2} by running {TVETMIS-5}. The latest year

for which this personnel member was copied from the

timetable for this subject is displayed. Capture date up

to which Staff experience was recorded.

None None

19

ITS Integrator 4.1


1.12 Edles


A workbook from the Department of Home Affairs was

received regarding the implementation of Standard

Operation Procedures guiding the Management of

International Student Visa and other regulations.

The following menu options were developed to

manage International students:

• {SCODE6-1} - Medical aid funds

• {SREGB-27}- Maintain Student Study Permits

• {SREGB-28} - Maintain Student Medical Aid

Membership.

Add the following changes for {SREGB-27} to {SMNTL-1}

logfile under option 1: New audit log number 940 and

new elements SWP= Study/Work Permit SPC=

Study/Permit Category and CNR= Control Number

Online manual has been created for new menu

options: {SCODE6-1}; {SREGB-27} and {SREGB-28}.

None System

Administrator

to link

relevant users

to the menu

options.

System

administrator

to execute

menu option

{USERS-8}

(Build

Manuals) in

order to build

the new

manuals.

20

ITS Integrator 4.1


1.13 Lecturer iEnabler


Program had error picking up the host environment

(The System variable that was used in Integrator 3 does

not exists anymore). The default spreadsheet on

ITSDOCS cannot be accessed with a non-secure URL.

Use an alternative method for getting the Host details

and changed the call for the default spreadsheet to a

secure URL call.

None None

Student Dashboard

{PE0002-15}

Prevent display of matric results in January before it is

officially published

None None

Class List {PL0001-2} Lecturers can upload documents to the DSR. These

documents can be viewed by Students on Student

iEnabler linked on Subject level.

None None

1.14 Student iEnabler


Create new menu option for rule based setup to

determine Application Types {SNAPPA-19}. Application

types to be used by Application Wizard and iEnabler

Application process.

None None

Previous Qual {S00001-

2}

Several iEnabler business processes were changed to

use new functionality to compile lists. The business

None None

21

ITS Integrator 4.1



processes were: Schools attended, school leaving

subjects and previous qualifications.

The Previous Qualification iEnabler business process

program uses older functionality to generate the

LOV's. Changed the LOV logic to use a more secure

LOV generator. Manuals were updated

None None

Wizard - Wizard

Requests not Processed

{GWEBM-14}

Changed the cell phone validation to compare the

length of a cell number starting with a + or with 00

with the length restriction as setup on {GCS2-11}.

IC/SM for international numbers. Previously only

numbers starting with a + was included in this

validation so any number starting with 00 failed the

length restriction of 10. Any cell number can have the

prefix of 00 , even South African numbers, and should

then be tested against the international length

standard.

None None

Change the address and communication pages on the

iEnabler to disable the SAVE button the moment it has

been clicked.

Change the Student Address screens to enforce entry

of 2 address lines.

None None

Changed program for multiple system cycle P records

on {SMNT-2} for Years/Blocks the student has applied

in, do not display as multiples under Residence

Admission.

None None

22

ITS Integrator 4.1



Clients would like to automate the enrolment process

for the Young Adult students. Currently there is a lot of

manual intervention by Enrolment Services (ES) staff

to process the enrolment requests for adult

applications received via the PEW. This creates extra

pressure on ES staff during the peak enrolment

periods of November to April, requiring the need to

employ extra staff to cope with the volume.

None None

If S6/RR - Stop Residence Appl/Reg. if Academic Reg.

exceeds limit is set to N - the Back office Residence

registration app {SREG-4} and Residence Application

{SRESIDE-10} still checks the nr of registered years.

When you apply for residence after you have

registered academically - the function that determines

the number of academic enrolments includes the

latest enrolment which can cause validation S6/RR to

fail.

Correct this by Adding call to S6/RR in {SREG-4}

/{SRESIDE-10}

Ignore current enrolment/application year from the

count of completed academic enrolments by adding a

new parameter to the function that will carry the year

you are applying for.

None None

In order to provide functionality for lecturers to upload

documents on iEnabler via the DSR which students can

None Setup on

{GDOCS-1}

23

ITS Integrator 4.1



have access to on the Student iEnabler on the Progress

Report the following were added:

• A view/upload link on the Progress Report

option on Student iEnabler. The DSR category

that can be linked here should contain ANY 5

of the parameters CYR / SUBJ / OT / BC /

GRPTYPE AND CLASSGROUP - NOT STNO

• A view/upload link on the Class list option on

Lecturing iEnabler Class list. The DSR category

that can be linked here should contain the

parameters CYR / SUBJ / OT / BC / GRPTYP /

CLASSGROUP - NOT STNO

create DSR

category -

Parameters

CYR, SUBJ, OT,

BC - make sure

you set the size

and type

restrictions.

Link this

category on

{GDOCS-4} to

Program

w06pkg Block

MARKSLIST -

for Update

Action.

Link this

category on

{GDOCS-4} to

Program

w62pkg Block

W62_LST_FRM

- for View

Action only!

Lecturers can

now upload a

document on

the Lecturing

24

ITS Integrator 4.1



iEnabler which

all students can

then see on the

Student

iEnabler.

The SOD Code CU/RE 'Calc total credits based on

year/qual/ot and study period' = Y on {SMNT-12}. The

iEnabler registration credit calc program was changed

to use the correct credit type on {SCODE3-1} when

calculating the total credits

None None

1.15 Student Examinations


Batch Registration

Additional Exam

{SSTUD4-21}

Changed the program to always check for Start and End

Dates of the Qual/Subject Block before registration.

None None

Exam Timetable per

Subject {SEXAM4-1}

Added batch parameter for Excel output format to {SEXAM4-

1} .

None

None

Maintain Examining

Authority {SSCHL-3}

Increased the Number of records fetched in list of values

(lov`s) - previously set to 25

None None

Examination Board

Approval Report

{SSTUDRN-3}

• Insert a page break between the actual report and

the information provided above it

• Insert footer

None None

25

ITS Integrator 4.1



Update

Examination

Groups {SEXAM5-1}

Change the reference to Academic year to Year to avoid

confusion at institutions where the Academic year starts in

July.

None None

1.16 CELCAT Interface


Class Timetable

Upload Step 1

{SCELLTT-2}

Enhancement:

• Changes from the CELCAT standard upload File need

to be incorporated into system.

• Qual Group Code from {SACAD-29} should be stored

in the TEAM field on the Event window in CELCAT,

Extracted in Column K

• Target size CELCAT can only send it as part of

Column I between [] for each subject

• Capacity of Venue: CELCAT can only send it as part

of Column G: between [] for Room

• {SCELLTT-2} to read the new changes and store the

Capacity, Target and Group in the Temp table -

{SCELLTT-3}

• The clients want the qualifications to be split and

only show the valid qualification linked on the

curriculum to the subject as in the subject group

field. An extra display only field on {SCELLTT-3},

namely 'Curriculum Qualifications' was created for

this purpose.

None None

26

ITS Integrator 4.1



• New option {SCELLTT-7} to create new

class/practical or tutorial groups in {SACADO-13}

based on the timetable uploaded from CELCAT.

• This option will also update the quota of existing

class/practical or tutorial groups in {SACADO-13} if

the quotas were changed in CELCAT. For this we

need 2 new fields in the CELCAT upload file (Capacity

and Target). New fields on {SCELLTT-3}

• This option uses the same business rules for the

insert that is used by {SACADO-13}

• Use the new SOD's to determine what

updates/inserts needs to be done

• The program will calculate quotas/ maximum and

minimum levels based on new SODs and the

Capacity and Target size included in the CELCAT file.

• This option will check restrictions SAS and the new

CTTU when processing the file from CELCAT.

• If SOD AG/SR and AF/SR is set to Yes - this new

option will also create or update mark type criteria

for {SSTUD3-7}

• If only 1 qualification has been linked to the record

in CELCAT, then we will populate the Qualification

field on {SACADO-13} when a new record is created.

• CELCAT upload file can now also contain the

Qualification Group and this will be stored in the

new field on {SCELLTT-3} and populated in {SACADO-

13} when creating a new record

27

ITS Integrator 4.1



• New option {SCELLTT-7} will be driven by the

following SOD's

• T1/SR {SCELLTT} Update/Insert Group types for

{SACADO-13}

• T2/SR {SCELLTT} Delete unused Group types for

{SACADO-13}

• T3/SR {SCELLTT} Calculate (Q)uotas, MinMax

(L)evels, (B)oth or (N)one

• T4/SR {SCELLTT} Calculate Quotas or Levels based on

(T)arget Size or Venue (C)apacity

• New {SMNTL-52} - report logfile changes on Groups

and Lecturer table. Will be replaced with a Jasper

report in due course. It can only be used for changes

to this table on dates after release of this job.

Class Timetable

Upload Step 1

{SCELLTT-2}

Updated exam timetable upload step 1 and step 2 manuals.

{SCELETT-2} - Exam Timetable Upload Step 1, the manual

changed to indicate duplicate records of exam opportunities

that exists on the file will be uploaded to the temporary

table {SCELETT-3} because the upload program does not

validate data from the file.

{SCELETT-4} - Exam Timetable Upload Step 2, the manual

changed to indicate no duplication of exam opportunities

will be created because the database table is verified for

validity, before the exam timetable is created.

None None

Changed the coding to determine the smallest timetable

cycle per subject and extract the data for that cycle for each

None None

28

ITS Integrator 4.1



Class Timetable

Download

{SCELLTT-1}

subject - making sure that timetable detail for each subject

is included in the CT_EVENT* file.

Class Timetable Download {SCELLTT-1}: Put the clash

number of the Lecturer Timetable in the CSV file of

CT_EVENT if SOD VC/SR is Y.

None The SOD

VC/SR must

be set to Y

on {SMNT-

12} if the

clash

number

should be

downloaded

to the Event

CSV file.

1.17 Auto Progression Process


Enhancement:

When a student’s mark and result become available, the

student can Progress to the next study period, Remain in the

same study period, or Graduate. The auto progression

process enables a user to create applications for students for

a next registration period based on the results of the

student. Traditionally, this functionality was handled by

• {SSTUD4-9} Auto Promotion of Students

• {SSTUD4-24} Auto Generation of Application and

Planned Subjects

None None

https://int4d.adaptit.co.za/integrator/faces/main

29

ITS Integrator 4.1



• {SSTUD4-25} Bulk Registration of Applications

Functionality that is available in {SSTUD4-24) is supplied as

base, and can be expanded using configuration options for

Stages and Rules.

Two separate processes are defined for Auto

Progression. Both these processes are configurable and

make provision for variances at the different institutions.

The outcomes of stages and rules are written to logfiles.

• The first, Auto Progression process defines the steps

required to process the auto progression of a

Student; This process is identified by system 'i' and

process 'PROG' and typically covers:

• The rules for selection of Students

• The rules for Progression of students

• The rules for creation of Applications.

The second, Progression Validation process defines the

steps required to determine if a Student may progress. This

process is identified by system 'i' and process 'PRGV'.

The progression validation process must be set up as

described in the Progression Validation Process.

Set up Auto Progression process:

Define business rules:

Set up the Auto Progression Stage Codes in {SSTUDP-14}

Set up Auto Progression Stage Rules in {SSTUDP-15}

• Standard rules are provided on the system and can

be identified by rule codes that start with

None None

30

ITS Integrator 4.1



Z***. Available rules and setups required are listed

in Progression Rules

• Z490 CHK_NO_RETURN_RES

• Z491 RESULT_PASS_FAIL

• Z600 SET_NP_RESULT (not used in {SSTUD4-24})

• Z602 RESULT_PROG_PATH

• Z603 CREATE_APPLICATION

• Z604 PROG_VALIDATIONS

• Z605 CANCEL_EXTRA_IER

• Z606 SET_APL_STATUS

Link the Auto Progression Stage Rules in {SSTUDP-16}

Progression validation rules are set up in a similar way, using

the Progression Validation process, identified by system 'i'

and process 'PRGV'.

The progression validation process must be set up as

described in the Progression Validation Process.

Run {SSTUDP-17}

Student Validation Results

View Process Outcome:

Validation rule Detail

None None

31

ITS Integrator 4.1


1.18 Student Timetable System


Whole Institution

{STIME1-4}

Enhancement

Change option {STIME-2} to warn the user if you create a

record for a date that falls on a public holiday. The validation

also applied on menu {STIME-6}

None None

Class Timetable

Download

{SCELLTT-1}

The program selects only 1 cycle's timetable data to

populate the event file - but it selects the data for the

smallest cycle defined for the block. All subjects do not

always have classes scheduled for this smallest cycle - so the

subjects are not included in the CT_EVENT file.

This was corrected by changing the coding to determine the

smallest timetable cycle per subject and extract the data for

that cycle for each subject - making sure that timetable

detail for each subject is included in the CT_EVENT* file.

None None

Maintain Timetable

Detail [STIME-2}

Changed the program to update the start Monday and end

Friday dates when the year changes based on the existing

cycle value and not only when the cycle field changes.

None None

Copy a Timetable

{STIME-6}

Change program to copy the clash number with the

timetable.

None None

32

ITS Integrator 4.1


2 Finance System

2.1 Financial Code Structures


Maintain

Requisitions

{FPMO1-1}

Fixed form navigation to allow capture of line item before

capturing branding

None None

General Ledger

Allocations - Insert

{FCSOR1-30}

Retesting of the menu undertaken, and all noted issues

fixed

Online manual updated

None None

Maintain Debtors

{FARO-21}

Dynamic logfile for Debtor Definition was displaying

distorted columns. A fix was done on the Dynamic logfile

package to reduce the number of fields available to provide

on log report {FARO-21}

None Client to set-

up Production

environment

with the

information

provided in

document sent

via email.

Print Audit Log

{FCSMR1-2}

Added cost centre consolidation as an option for logfile

report to enable user to run logfile on cost centre

consolidation {FCSO-1}

None None

Maintain VAT

Rates {FCSC-1}

The program was Enhanced by Increasing the VAT

apportionment field from Three decimals to Five decimals

and all other affected programs.

None User can

define VAT

apportionment

2

33

ITS Integrator 4.1



with maximum

of five

decimals.

Print Entities Not

Linked to Function

Rules {FCSPR1-3}

Correction was made for the program to display

department description that was being cut off by Increasing

the length on the report to match that of the database.

None None

Maintain Cash

Book Definition

{FCSC-5}

Cosmetic change of the label from Maximum Cheque Value

to Maximum Cashbook Value.

Updated Manual for {FCSC-5}.

None None

2.2 Student Debtors


Enter Cheque

Transactions {FCTO-

6}

Enhancement

Enhanced the option to do the following:

• Check SOD IQ/CT for max payment amount for

payments where payment method is not

ACB/EFT and give an error if the payment

amount exceeds the SOD amount. Only for South

African clients.

• Check SOD IC/CT for max payment amount for

payments where payment method is ACB/EFT

and give a warning if the payment amount

exceeds the SOD amount. Only for South African

clients.

None None

34

ITS Integrator 4.1



Query Student

Account {FSAO-7}

When you query student account on {FSAO-7} and click

on Statement JAVA LANG NULL POINTER EXCEPTION

error is received when you click on OK the ADF faces

error appears. Change made in ADF to prevent this error:

Set the default accumulation date to '01-JAN-1980' if

SOD 'SD' for subsystem 'SD' is not set up on {FCSM-1} b2.

None None

SD Statement-

iComms

{FSAOR2-9}

Opening balance was not included in the running total of

Statement {FSAOR2-9}. The program has been fixed to

include the opening balance in the running total.

None None

Load Batch Journals

{FSAO-11}

Create a menu script to insert the missing menu

{FSAO-11} on client test and production servers.

None None

Maintain Banking

Details {FCTM-9}

New error messages was displaying on {FCTM-9} - This

record may not be authorized as it already has an end

date. Multiple records with no end date exist. The open

record (without an end date) cannot be closed with this

start date. Additional validations were added to package

None None

Ensure error is raised to prevent user from inserting a

new banking details record where a record that is On-

Hold already exists. A record may not be authorized if it

has an end date already. Check that only ONE open

record (records without end date) exists.

None None

SD EP Query Report

{FSAOR2-29}

The menu option {FSAOR2-29} was created for testing

purpose only not for system users. A script is created to

ensure that the menu is not visible to the users in order

to avoid confusion.

None None

Audit Report

{FSAMR1-23}

Enhancement: None None

35

ITS Integrator 4.1



The following were added as enhancements to {FSAMR1-

23}:

• Added more prompts: User name, Trans. Type,

Start and End Student No.

• Columns on the report layout: Sub-system, Post

indicator and Post date

Query Statement

Journals {FCBO-10}

Update the manual removing prompts that request the

cashier ID and passwords to log in and updating the

image from the manual.

None None

Student Documents

{FSCOM1-2}

The online manual was updated with the following:

Students with any status that is a NC action (No

Correspondence), will not print on the list, letter or label.

None None

SD Statement: Fixed

Format: Single

Student {FSAOR2-15}

The program was fixed to ensure column width is correct

and added error handling to the student statement

program to show this error encountered. The program

didn't show the error and just didn't print a statement.

None None

SD Statement/Tax

Invoice {FSAOR2-8}

The SD Statement/Tax Invoice's batch prompts failed the

validation in the database trigger when a new build was

installed at a client - The batch prompts were fixed and

the skip to prompts corrected.

None None

Maintain Student

Bank Details

(Authorise) {FSAO-16}

This program was fixed to allocate the sequence number

correctly. The program was failing were clients have

banking details records without sequence numbers.

None None

Consumption Report

{FSAO1-13}

The program was fixed to ensure that report heading is

printed.

None None

36

ITS Integrator 4.1



Student Balances /

Age Analysis /

Forecasting Report

{FSAOR2-25}

The age analysis was changed, by increasing the size of

the amounts printed to prevent the total amounts from

overlapping. A new stylesheet TXT2PDL6 was linked as

default to the menu option {FSAOR2-25} that will use a

smaller font to ensure that the information with the

amounts with increased length, will still fit on one page.

None None

SD Statement

Icomms {FSAOR2-9}

The Email Body on the SD Statements did provide more

details about the content of the Statement attached as

the body is similar to mail Subject. The editing of body

will also affect the Subject and this field has specific

length that cannot accommodate the line of the Email

Body content.

Therefore, we created new External Conversion on

{GOPS-21} to enable the client to edit the content of the

email body:

a) Externa Body: EML

b) Externa Code Type: EMB

c) Internal Code: SD

None None

iEnabler A new business process was created on the iEnabler

which will allow student to capture their banking details

and it consists of the following sub-processes:

a) A sub process to allow institution to set-up the

letter/conditions which student must accept before

capturing the banking details.

b) A sub process to allow the student to capture

banking details on iEnabler

None None

37

ITS Integrator 4.1



c) A sub process to allow the student to upload the

document related to the banking details.

Note: The SOD D6/CT must be set to Yes in order to use

this process and this will enforce that the baking details

are authorised before they can be used.

Maintain

Transactions {FSAO-

1}

Added time to display as part of the transaction date and

increased column widths to ensure that the time is

visible.

None None

Quick Create of

Student Transaction

{FSAO-31}

None None

Query Detailed

Student Transactions

{FSAO-30},

None None

Maintain Fee Values

(ADF) {FSAM-41}

This option has been enhanced to show subject credits

for events 07 and 17.

None None

{FSAO-20} Link {SREGL-2} to show on SD EP {FSAO-20}. None None

Load Batch Journals

{FSAO-11}

Program validates for VAT link Transaction Type where

taxable supply indicator of VAT code is Z. The program

has been fixed to Exclude VAT link type validation where

is Z or E.

None None

Student Voucher

Payments

Enhancement:

New functionality to enable students to process voucher

information for application through the Wizard and the

iEnabler.

None None

38

ITS Integrator 4.1



Menu options involved are:

• Wizard (Application process)

• iEnabler (Application process)

• {FCSM-1} New SOD VS/SD to make the use of

Voucher Mandatory during application

• {SMNT-12} New SOD’S VQ/SD - No. of Qual per

Voucher and VD/SD – No. of Days Voucher can

be Used.

• {FSAOVH-1} Maintain Voucher Details

• {FSAOVH-2} Bulk Upload of Vouchers

• {FSAOVH-3} Print Voucher Details

• {SNAPPA-1/3} Check if an application is linked to

a voucher.

Please note: This development is standard for Ghana

clients only.

2.3 Bursaries and Loans


Pay cash allowances

into the student bank

account.

New functionality to enable student to Pay cash

allowances into the student bank account. Menu options

involved are:

• {FBLA-1} Maintain Cash Allowance Categories

• {FBLA-2} Link Cash Allowance and Bursary

Categories

• {FBLA-3} Upload Bursary Allocations

None None

39

ITS Integrator 4.1



• {FBLA-4} Maintain Cash Allowances Transactions

• {FBLA-5} Approve Cash Allowances Transactions

• {FBLA-6} Read and Distribute Multiple Payments

• {FBLA-7} Query Multiple Payments

• {FBLA-8} Upload Banking Details

• {FBLA-9} Create Cash (EFT) Payments

• {FBLAR-10} Print Approved Multiple Payments

• {FBLAR-11} Print Cash Allowances Transaction

Detail

Please note: This solution cannot be used in conjunction

with Fundi or Intelimali.

Bulk Update

Accredited

Accommodation

Indicators {FBLO-32}

Corrected both the error handling of the program and

the page breaks (line counts).

None None

2.4 Cashbook


Rec/Payment Trns

per Type {FCTOR1-

1}

Enhancement

Enhancements were done on the program to include both

deposits and journals and only exclude deposits lists (Event

CD). The program is used to only include deposits for event

WD (WEB DEPOSITS).

None None

40

ITS Integrator 4.1



Maintain Statement

Journals {FCBO-1}

Ensure VAT code opens for entry when transaction type is

changed, and the GLA must be pre-filled correctly.

Ensure when VAT code user saves the file it is not

overwritten.

None None

The program was fixed that for reversal of journal also check

"Vat Type of Trn" field (VAT indicator either C-childless, F-

Father, I-Input VAT, O-Output VAT) where the VAT sequence

number was not unique, to ensure that only the related VAT

transaction will be reversed.

None None

Bank Statement

Reconciliation

{FCBO-4}

The program was corrected to handle the validations

correctly.

None None

Match Electronic

Bank Statement

{FCBO-22}

The program was corrected to handle the closing balances

that have cents correctly.

None None

Maintain Electronic

Statement

Standalone

{FCBO-28}

The program was corrected that, for Other person type to

open creditor for entry always, but only if it is a card

transaction type the number will be required.

None None

Conversion Rules

(FNB STMT3

Format) {FEBC-21}

There was a problem reported when uploading of Bank

Statements {FEBC-24} and there exists debit transaction

conversion rule which is the same as the credit conversion

rule the program did not create Debit transactions but all as

Credit transactions. The program {FEBC-21} was changed For

Swaziland - FNB STMT3: The same conversion rule

combination may exist. The differentiator on the conversion

None None

41

ITS Integrator 4.1



rules will be the debit/credit indicator for the same

transaction code / category / function combination.

Maintain Conv

Rules {FEBC-32}

Corrected the Standard Chartered Ghana program to work

for Standard Chartered Botswana and Use the transaction

type instead of the statement description.

None None

2.5 Counter System Receipts/Payments


Enter Receipt

Transactions {FCTO-

3}

The program has been amended to prevent the user to

be able to change the transaction Currency and the

Exchange rate when the Person type is (O), this action

will ensure that the transactions use the Cashbook

Currency and Exchange rate.

None None

FNB Automate Host

to Host {FEBH-5}

New program to load FNB Host-Host bank statements.

The manual is also updated.

None None

Process Incoming

Bank Files {FACMR1-

2}

Removed the dependency so other processes can still

continue and completes successfully regardless of {FGLP-

2}

None None

FNB Automate Host

to Host {FEBH-5}

New program to load FNB Host-Host bank statements.

The manual is also updated.

None None

42

ITS Integrator 4.1


2.6 Accounts Receivable


Consolidated Debtor

Statement {FAROR1-

9}

The user ran the report on {FAROR1-9} and selected a

specific Account type; the statement shows the report

with all the ACC TYPE transactions.

Program logic was changed to look at the specific

account type.

None Run report on

CSV format

Invoices to be Sent

{FAROR1-1}

Removed the sign (DT) or (CR) when printing Invoices

and Credit notes next to the amount because the

statement already indicate if Invoice or Credit Note

None None

2.7 Income and Expenditure Budgeting System


Upload Approved

Budget from CSV

{MEBO-9}

There was a technical error on upload of approved

budget. Program was changed to use Item Number to

validate unique record and not the financial distribution

cycle.

None None

2.8 Procurement System


Maintain Orders

{FPMO2-1}

Enhancement:

Implement existing SOD FP - Re-instate Requisition and

NEW SOD PT - Allow Amendment of Orders {FPMO2-1}

• Testing case available

None Set up SODs

on {FCSM-1}

for your

liking.

43

ITS Integrator 4.1



Fixed order printing program from using SOD P2 to SOD

PR when auto emailing originator.

None None

Query Document

Detail {FPMO1-7}

Enhancement:

The document statuses were expanded on {FPMO1-7},

{FPMO2-5}, {FPMO3-5} and iEnabler {Query Requisition}

The system will indicate if the document on Normal/Final

was Approved or Rejected or Partially Approved; if

document is buyer status is on buyer-quotation, buyer-

funding, buyer-vetting etc

• Testing case available

Online manual updated to Int4.1

None None

Stock Item per

Prescribed Mat List

{FPMOR5-21}

Program was giving errors and large figures in the stock

counts. Program fix was done by fixing array size and

variables inside program so that it works correctly.

None None

Maintain Already

Issued Material

{SDGUIS-4}

Add new column/field to show the issue number once

you have saved the record.

None None

Buyer Quotation

Maintenance FPMO1-

3

User/Buyer was unable to amend the item description.

Program was fixed to enable user to amend description

{FPMO1-3}

None Test on test

machine

Allow documents in buyer status that have been

accepted but not yet completed to be queried again by

user on the same menu option {FPMO1-3}

None None

Finance Web

{P00000-3}

On Internal Department Request {IDR} system,

sometimes the system would allow a document from

requesting department to be completed without the cost

None

None

44

ITS Integrator 4.1



center of the servicing/receiving department. Database

change was applied to make sure that the receiving cost

center will not allow NULL value.

Implement a GRANT to iEnabler user on FINANCE

database procedure for user to see account information

when doing a cost center query on the General Ledger

Finance IEnabler.

Orders/Request To

Be Sent {FPMOR2-3}

Report layout was changed so that order information is

not cut off

None None

Grv or Supp Return

not Paid

{FPMOR3-25}

Changes on report input parameters to allow user to

specify a range of financial year and financial cycle.

None Specify which

range of

financial year

and cycle you

want to

report on

Added new batch prompts to the manual {FPMOR3-25} None None

Invoices Processed in

Next Year {FPMOR3-

28}

Columns on the report were slightly distorted. Fix

{FPMOR3-28} report to display the columns correctly.

None None

Creditor Payments by

Date (PM) {FPMOR3-

31}

Report balance is showing incorrectly because the report

excludes the inter account transfer transactions. Report

was fixed to included inter account transfer transactions.

None None

Stock Item Level

Report {FPMOR4-32}

Program was giving errors with very high values in stock

counts. This was fixed by initializing some variables in

order to give the correct value.

None Run {USERS-

8} to build

new manual.

45

ITS Integrator 4.1


2.9 General Ledger System


Query Navision GL

Data {FGLOR4-4}

Enhancement:

The option External Conversion Rules {FGLOR4-4} was

converted to ADF .

None None

Year End Close

{FGLM-7}

User is unable to approve or reject zero valued

transactions. Updated code so that these items are

automatically set to System Approved when loaded into

the form.

None None

Bank Reconciliation

as at a Specific Date

{FCBOR1-10}

Create a new online manual for menu option {FCBOR1-

10} (Bank Reconciliation As A Specific Date )

None User executes

{USERS-8} to

build the

manual.

Print Audit Trail

{FGLMR1-1}

Changed the program to accept the journal number with

character which is generated by the year end program.

None None

Detail Account Cost

Report {FGLOR1-28}

Increased the description field length.

None None

Query Ledger

Transactions {FGLO-

8}

Program catered for special characters None None

46

ITS Integrator 4.1


2.10 Stores


Stock Taking Report

{FPMOR4-6}

When user selects a specific store, report shows all the

other stores sections; The system must only show

sections on the selected store. Change was done so that

the sections prompt is sensitive to what is selected on

store code.

None None

2.11 Electronic Banking


Convert File

(Standard Bank Cats)

{FEBC-11}

The program {FEBC-11} was going into an infinite loop if

the user forgets to enter the file name together with the

file path. We have changed the program to give the

relevant error message when the file name is not part of

the path entered.

None None

Match Electronic

Bank Stmt {FCBO-22}

Expanded error message to show bank reference,

transaction type and amount of transactions with the

error.

None None

2.12 Assets System


Create Bulk Asset

Register {AOPS-12}

User received an error when allocating purchase price for

a bulk order. Program was fixed/corrected to increase

None None

47

ITS Integrator 4.1



the field length to take up to 4000 characters in order to

link invoices

Reversal Of Assets

Depreciation {AGRAP-

1}

Rollback depreciation program was adjusting reversal of

depreciation more than once. Depreciation rollback

procedure was corrected to enable adjusting of reversal

of depreciation only once.

None None

Update Purchase

Price {AGRAP-5}

Changed the program to also look into Invoice (I') and

cheque ('Q'). When a Manual Purchase is added/Update

to the asset and an Invoice exists.

None None

Account List Codes

{FCSOR1-4}

Report was showing the database column names. Fix was

done to show descriptive headings.

None None

2.13 Contact Management System


Contact Management System discontinued from INT41

onwards

None Please notify

relevant

departments

in your

institution

that may

have used the

following

menu options

and revoke

access to

48

ITS Integrator 4.1



these

options.

Related Menu

Options :

{KMAIN},

{KCS},

{KMNT},

{KOPS},

{KCSR1},

{KOPSR1},

{KOPSR2}.

49

ITS Integrator 4.1


3 HR/Payroll system

3.1 Personnel Standard & iEnabler Leave Systems


Update Incomplete

Routing with New

Personnel {GROU-9}

SWT Leave Workshop Enhancement

Existing functionality, when updating the responsible

person required to action a Routing Request generated

from Personnel iEnabler has been enhanced. An

automated email notification may now also be sent

(Routing Type ‘KERP’) to the new responsible person

advising them of the Routing Request details for which

they are responsible to action {GROU-2}

None To use this

functionality,

define the

Routing Path

and email

notification

contents by

linking Routing

Type ‘KERP’ on

{GROU-1}.

Run {USERS-8}

to ensure that

manuals reflect

the latest

changes

Maintain Personnel

Seniors/Direct

Supervisors for

Secondary {PBOP-9}

SWT Leave Workshop Enhancement

Enhancement to allow a personnel member to be linked

as a senior to someone, even if not linked as a senior

before.

None

None

3

50

ITS Integrator 4.1



Physical Disabilities

{PBOP-24}

Enhancement:

Document Storage and export to Excel functionality

added

None

None

Personnel iEnabler

Physical Disabilities

{P00005-15)

Enhancement:

Document Storage added to allow personnel to upload

supporting documentation when adding a personal

Physical Disability. The supporting documentation can

be viewed by HR personnel from the back office {PBOP-

24}

None

None

Health Issues /

Comorbidities Code

Structure {PACS-12}

Enhancement:

New development to store staff with Health Issues /

Comorbidities who may be at a greater risk should there

be a pandemic. Development includes Document

Storage functionality of supporting documents loaded by

the employee through iEnabler functionality when

defining the Health Issue / Comorbidity and also viewing

/ uploading the documents from the back office {PBOP-

29}. A jasper report has been developed to extract the

data, depending on the requirements of a pandemic in

addition to including personnel who are the defined age

and may be at a greater risk.

None None

Personnel with Health

Issues / Comorbidities

{PBOP-29}

Personnel with Health

Issues / Comorbidities

and /or > defined age

at risk with pandemic

{PBOPR1-9}

Personnel iEnabler

Personnel Health

Issues {P00005-30}

Appointments /

Resignations

{PAOPR2-8}

Fixed program and input parameters to cater for

inclusion/exclusion of departments and appointment

types.

None None

51

ITS Integrator 4.1



Enhancement:

Added Reason for Leaving Code and Description, in

addition to Destination Code and Description to the

report

Secondary

Appointment Detail

{PAOP-2}

Enhancement:

Document storage added to display documents

uploaded through iEnabler Web Appointments

functionality.

None None

Personnel iEnabler

Leave:

View All Leave

Records {P00004-15}

Enhancement:

New iEnabler functionality for authorised personnel to

view iEnabler Leave Applications and not just those

applications that were placed on Hold.

None None

Personnel Service

Records {PBOP-2}

History Appointment

Type Code Structure

{PACS-11}

Enhancement:

New functionality to store Appointment Types no longer

in user as a History Appointment Type to retain the

details of it

None Run {USERS-8}

to build the

updated

manual

Personnel Biographical

detail {PBOP-1}

Enhancement:

Added new UIF Employment Status Codes and

Descriptions.

None Run {USERS-8}

to build

Manuals. Appoint Pay By Claim

Personnel {PAOP-3}

Maintain Examiner

Detail {SEXAM-8}

Personnel Student Fee

Deduction Calculation

report {PSOPR1-13}

Enhancement:

New reports created

Personnel Studying who have no Student Number

entered in {PSDOP-19} and {PSOPR1-12}.

None Run {USERS-8}

to build

Manuals.

52

ITS Integrator 4.1



Senior Linked to

Personnel {PBOPR1-

33}

Enhancement:

New report to list all in-service personnel and the senior

that is defined for them on Biographical Details {PBOP-1}

None Run {USERS-8}

to ensure that

manuals reflect

the latest

changes

Leave Credit

Calculation {PLOP-2}

Enhancement:

Added two batch prompts to cater to the selection of

Leave Package and Leave Type.

None Run {USERS-8}

to ensure that

manuals reflect

the latest

changes


{PBOP-1}

Enhance printing details for the Departmental

Secretaries and the Facility Departments if number is

large.

None None


{PBOP-1}

Update of Manuals for enhancement to generate an

automated email notification when appointing and / or

resigning personnel.

Script included for Appointment Table {PACS-1} for new

Routing Type Notifications

None Run {USERS-8}

to ensure that

manuals reflect

the latest

changes

Appointment Types

{PACS-1}

eRecruitment

Subsystem {PMAIN-

11}

Enhancement: eRecruitment

The eRecruitment system provides the Institution with

the functionality to handle the process of recruiting and

appointing applicants. This includes, identifying jobs

vacancies, analysing job requirements, requesting a

position to be advertised through iEnabler, Approval of

the Advert through iEnabler, placement of the advert on

the institution’s web site, receiving electronic

None None

eRecruitment

Operational Menu

{PER-1}

Approval and

Placement of Advert

53

ITS Integrator 4.1



on eRecruitment

{PERO-1}

applications, reviewing applications and applying ratings

using score criteria, opening applicants to be viewed by

the Selection Committee on iEnabler, shortlisting,

interviewing and appointing them into the Personnel

System.

Selection Committee

per Post/Advert Code

{PERO-2}

Advert Platforms per

Post/Advert Code

{PERO-3}

Maintain

eRecruitment Stored

Documents {PERO-4}

eRecruitment Code

Structure Menu {PER-

2}

Advert generic

Information {PERC-1}

Advert Design {PERC-

2}

Advert Question

Groups {PERC-3}

Advert Answer Type

Code Structure {PERC-

4}

Link Advert Questions

to Question Groups

Code {PERC-5}

54

ITS Integrator 4.1



Link Advert Groups to

Advert Codes {PERC-6}

Placement of Advert

Platform Code

Structure {PERC-7}

Selection Committee

Role Type Code

Structure {PERC-8}

Selection Committee

Requirements {PERC-

9}

iEnabler Advert

Routing Process

Approval Rules {PERC-

10}

eRecruitment Report

Menu {PER-3}

Duplicate Advert

Design {PERR-1}

Copy Question

Groups/Questions

{PERR-2}

eRecruitment

Applicant Menu {PER-

4}

55

ITS Integrator 4.1



eRecruitment

Applicant Details

{PERA-1}

View Applicant Score

Results {PERA-2}

Applicant Score

Results – Additional

Questionnaires {PERA-

3}

eRecruitment

Applicant report Menu

{PER-5}

Archive History

eRecruitment

Applicants {PERAR-1}

eRecruitment

Selection {PER-6}

Applicants per Advert

Code {PERS-1}

Maintain Score

Criteria for Standard

Application Form &

Calculate Applicant’s

Scores {PERS-2}

56

ITS Integrator 4.1



Calculation of

Selection Status

Ratings {PERS-3}

Applicant’s Scores,

Selection Ratings,

Interview Selection

{PERS-4}

Selection Committee

& Shortlisting Meeting

Details {PERS-5}

Email Interview Details

to Shortlisted

Applicants {PERSR-1}

Email Unsuccessful

Applicants not

Shortlisted {PERSR-2}

Email Unsuccessful

Shortlisted Applicants

{PERSR-3}

Bulk Update of

Applicant Statuses

{PERSR-4}

iEnabler functionality:

Application to

Advertise a Post

{P00021-1}

57

ITS Integrator 4.1



Approval of

Application to

Advertise a Post

{P00021-2}

Approval of Advert

Contents to be placed

on eRecruitment

{P00021-3}


{PBOP-1}

Script linked to populate Gender LOV None. None.

Medical Aid / Group

Insurance

{PAOP-5}

Correction to existing validation, to ensure there is an

applicable service record when a start or end date is

being inserted with a new record / updated.

None None

iEnabler Appointment

Approvals {P00008-1}

Created script to ensure that iEnabler menu options are

not marked as 'FORBIDDEN' or declined when the user

has access to use them.

None None

Leave Application

{P00004-1}

Correction to existing validation. Changed web leave

application package to allow users to go into any debit

balance if the 'Max Days in debit is NULL'. If it contains

ANY value, that value will be applied to the validation.

None None

Appoint Pay-By-Claim

Personnel {PAOP-3}

Changed program to validate the number of existing

personnel in a post vs. the number allowed, as defined

for the post on {PPEO-1}

None None

Statistics on Leave

Taken {PLOPR1-5}

Exclude Leave records generated from Personnel

iEnabler when Batch Prompt is entered to show Manual

leave records.

None None.

58

ITS Integrator 4.1



Personnel Service

Records {PBOP-2}

Corrected the validation to allow a new service record to

be created for Promotion/ New Conditions where the

same Post Code is used.

None None

Personnel iEnabler

Leave:

Maintain Leave Hold

{P00004-7}

iEnabler package allows a maximum of 1000 records to

be queried and viewed at a time. Message added if the

maximum number of records is exceeded, the user must

refine the search criteria.

None None

Bulk Transfer of Fund

Membership {PAOP-9}

Bulk ending and starting of funds:

1. Fixed printing of fund codes on heading

2. Fixed checking for active fund codes

None None

Leave Cancellation

{P00004-2}

Correction to validation when cancelling iEnabler Leave

Application Cancellation when leave start date is in the

past.

None None.

Bulk Update of

Personnel Ind. {PAOP-

7}

Corrected batch prompt on {Batch-2} and test for campus

in main select.

None None

Bulk Transfer of Fund

Membership {PAOP-9}

Corrected error in program.

None None

Consolidate Leave

Records {PLOP-3}

Correct error in program and print heading before totals

in report if no data is found.

None None

Additional Days to be

Calculated based on

Service period {PLCS-

5}

Menu Options were not displayed on all client’s

environments. Menu Instruction script released.

None None

59

ITS Integrator 4.1



Restriction of Leave

Days based on Service

Period {PLCS-6}

None None

Link Leave Package to

Appointment Types

{PLCS-7}

None None

Reason for not lifting

leave On-Hold {PLCS-

8}

None None

Additional Leave

Calculation {PLOP-12}

None None

Bulk Import Link OFO

code to Person {POFO-

7}

Script created for parent link menu {PMAIN-16} None None

Appointment Types

{PACS-1}

Correction to display of the LOV for Mode of

appointment.

None None

Maintain User

Restrictions {PAMT-1}

Link Script to create LEAV user restriction code for LOV in

{PAMT-1}. This provides functionality for authorised

personnel to view iEnabler Leave records (i.e. Senior’s

Senior) and not just the senior linked to the staff member.

None None

Personnel Contact and

Address {PBOP-14}

Duplicate check on Communications type (initially

reported on email address), did not allow auto-update of

previous communication type record.

Fixed future-end date communications record end date

to new start date -1.

None None

60

ITS Integrator 4.1


3.2 Payroll System


Payroll Salary Calc

Methods: I and E

Enhancement:

Development has been done on standard programs for

GHANA clients to calculate PAYE on Overtime as per

GHANA legislation.

None None

3rd Party Tape

Generation {FPRN-

30}

Enhancement:

Added functionality to calculate and deduct commission

from 3rd party payments.

Added functionality to automated postings of 3rd Party

Payments to the GLA’s.

Moved Beneficiary Banking Details from {FPRC-7} to a

separate Menu Option {FPRC-9}

None None

Management Report

Structure {FPRC-7}

None None

Beneficiary Banking

Details {FPRC-9}

None None

Details of Summary

Postings – 3rd Party

Payments {FGLPR1-5}

None None

Detail of Sum Posting

(PR) {FGLPR1-2}

Enhancement:

Batch Prompt Posting Date changed from a single date

field to allow a posting Date Range to be entered.

None None

Logfile of Event Log

File {FPRMR1-5}

Enhancement:

New log file for changes made to System Control File

{FPRM-2}

None Run {USERS-

8} to see the

updated

manual

Audit Trail of Banking

Detail Changes

{FPRNR1-32}

Enhancement: None Run {USERS-

8} to build the

61

ITS Integrator 4.1



New log file for changes made to Banking details on Fixed

Salary details {FPRI-1}.

updated

manual.

Personnel Banking

Details {FPRI-14}

Program enhanced to force Bank Account Holder Title,

Name, Surname and ID / Passport number to be entered,

when the Account Type is Joint or Other.

None None

Unapproved /

Approved But not

Final Claims {FPRIC-

5}

Enhancement:

Enhancement on {FPRIC-5} Unapproved/Approved but

not final claims report

Add additional information to report :

a. Primary Department Description (of Post linked

to Secondary Contract)

Responsible Person for unapproved claims i.e. Title,

Initials, Surname, primary email address for last sequence

number of Routing Request Number 2. Appointment

Contract Claims (p00011-1} Display Department

Description, not Department Code.

None None

Salary-Related Audit

Trail {FPRNR1-27}

If a record was deleted but the change was cancelled and

not committed, it was written to the logfile, this has been

corrected.

Pay frequency now displays on the audit trail when it has

been changed on {FPRI-1}

None None

Calculate Interest

{FARS-3}

Ensure that page headings and end of report is still printed

even if no records were picked up for which interest must

be calculated.

None Client to

activate loan

code 2 for

employee

62

ITS Integrator 4.1



and re-run

{FARS-3} and

{FARS-5} to

action.

iEnabler Payslips

{P00005-25}

Update to iEnabler Payslip Manual None Run {USERS-

8}

to build the

manuals

iEnabler Tax

Certificates (SA

Clients only) {P00005-

26}

Update to iEnabler Tax certificate Manual None Run {USERS-

8} to build the

manuals

Maintain Claims

{FPRIC-1}

iEnabler Secondary Contract Claims Manuals updated for

development done to allow claims to be submitted in a

Date and Time format.

None

Run {USERS-

8} to build the

manuals

Code Structure to

Define iEnabler Claim

Rules {PACS2-14}

Maintain System

Operational

Definitions {FPRM-9}

Secondary Contract

Claims {PAOP-2}

iEnabler Claims

{P00003-6}

Salary Tran. after

Resignation {FPRIV-2}

Changed program to make provision for fortnightly paid

personnel where a fortnightly cycle might be entered.

None None

W.as.8 Report - New

format {FPRY-7}

Correction to the calculation of the projection value

entered in the Batch prompt.

None None

63

ITS Integrator 4.1



Earning/Deduction

Types {FPRG-6}

Correction to allow a value using 3 decimals points to be

entered and saved in field 6.

None None

Calculate Budget

Values {MSBOP-2}

Correction to the calculation of Bonus in the budgeting

process.

None None

Maintain Claims

{FPRIC-1}

Re-release programs to ensure that the latest version of

programs exists on client’s environments.

None None

List

Appointments/Claims

{FPRICR1-1}

None None

Validate Direct Senior

on Secondary

Contracts {FPRIC-6}

Changed contract number from Numeric to Alpha 15.

None None

Namibian Paye

Certificates

{FPRNAM-2}

Validation corrected and reported when Fixed Tax Rate

Ind has changed within a pay cycle.

None None

Print Namibia PAYE

Certificates

{FPRNAM-4}

Added residential address to csv file, it was only displayed

on txt file.

None None

Fixed Salary Details

{FPRI-1}

Pay frequency 'W' changed to ‘F’ Fortnightly

Calc program has also been modified to allow for

Fortnightly calc.

None None

Generate Irp5s and

It3a {FPRT-1}

Program correction for reporting of ETI in months 01 and

02.

None None

Compensation

Summary/Detail

{FPRIR2-4}

Changed program and prompt, it will now make provision

for up to a value of 11 or STATS cat.

None None

64

ITS Integrator 4.1



Print Namibia PAYE

Certificates

{FPRNAM-4}

Added Other Allowance to Namibian csv file. None None

Personnel Banking

Details (Authorise)

{FPRI-14}

Additional Mandatory fields added where account holder

relationship is Joint or 3rd Party. The fields added are

Account Holder Surname, Title, Initials and Account

Holder ID/Passport/Company Registration Number.

None None

Compensation

Summary/Detail

{FPRIR2-4}

Program only makes provision for stats category up to 9.

Stats Category able to accommodate up to 11 on the

batch prompt.

None None

Detail per

Earning/Deduction

{FPRNR1-6}

Correction to sort order of report when Numerical is

selected in Batch prompts.

None None

Audit Log - Authorise

Banking Detail

{FPRNR1-29}

Corrected the Authorise User and Process User to show in

the correct columns.

None None

Creation/Re-Creation

of Uif File {FPRN-28}.

Corrected program, that if a negative UIF contribution is

calculated, that the record will not appear on the report

or the file. This will be reported on the validation report.

The calc report will also be investigated whilst latest SARS

changes are being built in, to ensure that a negative UIF

contribution will not be calculated.

None None

iEnabler Payslips

{P00005-25}

Provision for overlapping of department name and pay

point on payslip style sheet that contains letterhead and

not logo.

None None

65

ITS Integrator 4.1



Print Payslips {FPRN-

8}

None None

Monthly Tax

Schedule for GRA

{FPRGH-1}

Development has been done on standard programs for

GHANA clients to report the PAYE calculated as a sperate

transaction to standard PAYE on overtime as per GHANA

legislation.

None None

66

ITS Integrator 4.1


4 General System

4.1 General Code Structures


External Conversion

Codes {GOPS-21}

Program for prompt with Invalid Value message

on Internal Code field for External Body HMS,

External Code Type MAT.

The program was corrected by adding the

select to the List of Values (LOV) that would

return the Matric Type Codes for External Body

HMS, External Code Type MAT

None None

Maintain Email Groups

{GCS2-19}

Updated the manual with new images.

None None

Department Codes {GCS-

4}

Upon insert of record, the clearing of fields has

been corrected.

None None

Language Codes {GCS-6}

Added Field - ISO Language

• Updated the manual and image with

the ISO Language field.

None None

Maintain Service Provider

Account Information

{GSMSAPI-1}

Updated the manual and image to show the

indicator field.

None None

4

67

ITS Integrator 4.1



Link Users to Functions

{USERS-3}

Created duplicate button on {USERS-3} and

{GOPS-4}

None None

Forgot Password Q & A

{USERS-17}

The manual was created so clients can create

their own password questionnaire.

None None

Created a new functionality on back office to

enable staff to reset their ITS/OID password

None None

Personnel Contact and

Address {PBOP-14}

• Added validation that restrict the

insertion of semicolon on the email and

before and after @ sign i.e (;@ or @;).

• Added another validation that does not

allow spaces on the email address as

well.

• Email only allows alpha numeric values

at the beginning of the email.

None None

Maintain Service Provider

Account Information

{GSMSAPI-1}

Updated {GSMSAPI-1} manual image to show

the indicator field. Update the indicator field on

the manual.

None None

Maintain a Routing

Request {GROU-2}

Where Recipient consist of more than one

email address, split and validate them one-by-

one in order to stop the process of trying to

send to invalid address.

Write an Error record in {GROU-2} when there

is a problem with Email Address, to assist client

and correct Email Address if not according to

global standard for Email Address.

None None

68

ITS Integrator 4.1



When “Forgot Password” button on landing

page is clicked, email with temporary password

is not sent to the user.

The solution was added to eliminate trailing

spaces from Email Address as spaces are

treated as characters. These trailing spaces

causes Email Address to be Invalid.

None None

Created a menu script {USERS-17} for the

forgot Password Question and Answer button

in More Option to call the program.

None None

4.2 User Access, Batch, Printers and ID Cards


Schedule Programs

{BATCH-8}

The Batch prompt for Parameter selected

from {USERS-1} is defined as ‘P – Protected’.

This type of Batch Prompt is converted to

Asterisks (****) since they are used for

passing Pin/Password by the Finance

Department. They are converted to Asterisks

for security if one views Batch Request Answer

{BATCH-14}.

Changed the Prompt for Parameter to be

Hidden instead of Protected.

None None

69

ITS Integrator 4.1



Email Address Validation

Function

Change the email address validation to

prevent “.” character to be used after “@” or

“;” in the email address.

None None

4.3 Space System


Building Codes {SPCS-

4}

An icon will display next to the Gross Area with the

warning message 'Total Active Area exceeds the Gross

Area' when the user hovers over the icon.

None None

Copy Structure for

STATS

{SPOPS-6}

Create Install script to re-instate batch prompt for

{SPOPS-6} to solve problem with Queue code.

None None

4.4 Data Dictionary Definitions (DBASS)


Maintain System

Information {DMAIN-1}

New development to enable DBAS to handle

table codes of four characters with full table

names of eight characters.

None None

Maintain Object

Information {DMAIN-15}

The List of Values has been modified on Object

Type to provide for types for BFILE and

HTTPURI.

None None

70

ITS Integrator 4.1



Database changes were completed for a new

validation engine to provide information on

the integrity of the data in the system.

None None

This task contains database changes for a new

validation engine to provide information on

the integrity of the data in the system.

71

ITS Integrator 4.1


5 Jasper Reports

5.1 Student System


Print Admission Status

{SNAPP2-2}

Conversion of standard report to Jasper. None None

Print Academic

Struct/Validation Log

{SMNTL-5}

Conversion of standard report to Jasper.

The manuals were revised accordingly.

None None

Print Full Biographical

Detail {SREGR-5}

Convert {SREGR-5} Print Full Biographical

Detail to Jasper The Report was replaced with

4 separate reports:

{SREGR5-1} “ Print Full Biographical for

Applicants

{SREGR5-2} “ Print Full Biographical for

Registered Students

{SREGR5-3} “ Print Biographical Summary for

Applicants

{SREGR5-4} “ Print Biographical Summary for

Registered Students

None Run {USERS-8} in

order to build

online manuals

Residence Report

{SREGR2-1}

Converted {SREGR2-1} Residence Report to

JASPER.

None None

5

72

ITS Integrator 4.1



Manuals are reviewed and menu instruction

changed.

Personnel Not In Service

{SACAD1-27}

Conversion of standard report to Jasper. None None

Print Qualifications

Awarded {SSTUR2-7}


None None

Exam Paper List {SSTUR1-

1}


None None

Marks/ Exam. Admission

Validate {SSTUD2-21}


None None

Application log (SNAPPA-

20)


5.2 Finance System


Maintain Major Area

Codes {STMNT-8}

Major Area codes were previously maintained

by Adapt IT in a background table. Previous

Code, Start Year, End Year and Status

Description fields were added to the code

structure table in 2010 to distinguish between

different sets of codes.

Updated manual to reflect the changes on Major

Area code.

None None

73

ITS Integrator 4.1



The view M16v was not showing web requests

that had not been approved.

• Updated code so that the web requests

where the budget control has been done

can show on the view.

None None

CASEWARE Interface Create NEW CASEWARE Cost Centre level views

to be run only from JASPER reporting.

Reports to Run:

1. CW_PRIO_PRIO_YR_BUDGET_DATA_CC

2. CW_PRIO_PRIO_YR_ACTUAL_DATA_CC

3. CW_PRIOR_YEAR_BUDGET_DATA_CC

4. CW_PRIOR_YEAR_ACTUAL_DATA_CC

5. CW_CURRENT_YEAR_BUDGET_DATA_CC

6. CW_CURRENT_YEAR_ACTUAL_DATA_CC

7. CW_CURRENT_COMMITMENTS_CC

None Run the reports

on Jasper and

export to

CASEWARE

software in

EXCEL format

Audit Log - Authorise

Banking Details {FCTMR1-

8}

This option is converted to Jasper report to

allow the user to run report for large volume

data.

None None

5.3 HR/Payroll system


Print Leave Records

{PLOPR1-1}


None None

Leave Records Audit

Trail


None None

74

ITS Integrator 4.1



{PLOPR1-3}

WEB Leave report

{PLOPR1-8}


None None

Print Individual E/D

Detail {FPRIR1-21]


None Run {USERS-8}

Personnel Salary List

{FPRIR1-4}


None Run {USERS-8}

Earning/Deduction

Validation {FPRIR1-5}


None Run {USERS-8}

Variance Report

{FPRNR2-5}


None None

75

ITS Integrator 4.1


6 Need help?

Contact Points

Address 152 14th Rd

Noordwyk, Midrand

1687

Telephone +27 10 494 0000

Email [email protected]

[email protected]

[email protected]

Website http://support.itsintegrator.com

mailto:[email protected]



http://support.itsintegrator.com/