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J. Sargeant Reynolds Community College Finance and Facilities Committee Meeting
Agenda May 21, 2020 at 4:00 p.m.
Zoom Conference Call
Action Items:
1. Approval of February 13, 2020 meeting minutes2. Action Item #1 - Approval of the LOVE sign as a permanent fixture on campus3. Action Item #2 – Approval Request for the FY2021 Tentative Auxiliary, Student Life and Vending Budgets
Review/Discussion/Information Items:
1. Local funds updatea. FY20 as of April 2020
2.Facilities projects update
1
J. Sargeant Reynolds Community College Finance and Facilities Committee Meeting
Minutes February 13, 2020 4:06pm – 4:54pm
Board Members Present: CAPT Rick Rush, Chair Kathy Graziano, Vice Chair Stephen Baril
Board Members Not Present: Eldon Burton Dr. Jack Manzari Fred Babik, Ex-Officio
College Staff Present: Amy Bradshaw, Vice President of Finance and Administration Victoria Riecke, Budget Manager Mike Verdú, Director of Facilities
Guest: Sherika Charity, Director of Financial Aid Chair Rick Rush called the meeting to order at 4:06 p.m. and affirmed that a quorum was present.
Action Items:
1. Approval of December 5, 2019 meeting minutes a. There were no additions or corrections to the minutes. Upon a motion by Kathy Graziano and seconded by Stephen Baril, the
committee approved the meeting minutes from the December 5, 2019 meeting. The motion carried 3-0-0. 2. Reallocate Distribution of the Tuition Differential Funds (Amy Bradshaw/Victoria Riecke/Sherika Charity)
a. The committee held a discussion on the action item. Amy shared how a portion of the tuition differential is designated to support student services through the hiring of faculty, student support positions, and scholarships. Effective FY2021, Amy proposed that the college absorb the cost of the full-time teaching positions and designate those funds for financial aid
2
assistance. Sherika spoke about the three grants available to students: Completion Grant, Student Success Grant and Second Chance Grant. She shared how the financial aid assistance provided to the students who qualify for and are approved for the grant assist them towards student success and completion goals. The financial aid assistance will go from approximately $70,000 in FY2020 to $280,000 in FY2021 with the reallocation. Upon a motion by Kathy Graziano and seconded by Stephen Baril, the committee approved the action item. The motion carried 3-0-0.
3. Extend Vending Funds Allocation for Student Services Positions (Amy Bradshaw/Victoria Riecke) a. The committee held a brief discussion on the action item and agreed to extend the funds for another three years. Upon a
motion by Kathy Graziano and seconded by Stephen Baril, the committee approved the action item. The motion carried 3-0-0.
Review/Discussion/Information Items:
1. Investments Review (Amy Bradshaw) a. Reynolds will sign a one-year renewal option with Davenport. As the long-term funds mature, Amy plans to liquidate them and
move the money to the LGIP. 2. Master Site Plan Review (Amy Bradshaw)
a. Amy shared master site plan documents for the Parham Road Campus. Space will be allocated strategically at the Downtown Campus, particularly the Culinary classroom and lab space that will move to The Kitchens for Fall 2020 classes.
3. Local funds update (Victoria Riecke) a. Victoria provided a brief update on the status of the locality contributions as of February 2020. Reynolds is still waiting for a
majority of the contributions. Financial Operations sent out a reminders in January. 4. Facilities projects update (Michael Verdú)
a. Mike provided a brief update on the current facilities projects. He shared that CCWA is exploring the possibility of CDL courses on the Parham Road Campus and discussing with Facilities the best parking lots to conduct the training. The Verizon monopole tower project on the Parham Road Campus continues to progress. The estimated completion time for the Downtown Campus exterior building sign is currently October 2020.
There being no further discussion, the meeting adjourned at 4:54pm.
3
Action Item #1
Approval of the LOVE Sign as a Permanent Fixture on the Parham Road Campus
In collaboration with the National Association of Women in Construction (NAWIC), a LOVE sign was crafted by students and temporarily installed near parking lot G facing Parham Road. In February 2019, the Chancellor provided approval for a period of one year. The LOVE sign is similar to the LOVE signs seen throughout the Commonwealth, and it is made of material typically used in construction such as metal, brick, Plexiglas and wood. The letters are attached to a concrete base. All plans, materials and construction were paid for by NAWIC. The College is seeking Board approval to keep the sign a permanent fixture on campus. There are no additional costs associated with moving the sign from a temporary to permanent fixture.
4
Action Item #2
Approval Request for the FY2021 Tentative Auxiliary, Student Life and Vending Budgets
Due to the uncertainties of the current environment, the college is submitting a tentative framework for the Auxiliary, Student Life and Vending budgets. Modifications may be made subject to additional information available to the college. Revisions to the budget will be brought to the committee for approval. The enrollment driven budget requests are level to FY2020’s 5,504 FTE’s.
Auxiliary Budget
The college is requesting a budget of $1,219,864 which includes $126,084 from reserve funds. However, the FY2021 budget is approximately $374,000 less than the current year, primarily due to reduced personnel costs, and completed curb and pavement repairs. The personnel reduction reflects the reduced staffing needs at the DTC Parking Deck due to the on-line/hybrid course delivery mode in fall 2020.
Student Life Budget
The college is requesting a budget of $314,085 to operate its student life programs and personnel. The college continues to evaluate its services and opportunities to engage students in the current situation.
Vending Budget
The college is requesting $396,000 from vending funds to support the college’s operations. The college was conservative in its revenue estimates due to the current situation and with decreased traffic on campus. The college also moved some technology solution expenses in the vending budget to the college’s technology plan. There were also some realignments in the Departmental Planning and Recognition funds due to the reorganization. The college is in process to recruit for the additional vacant positions funded from the Vending funds approved by the Board.
Jurisdictional Budget
This budget is provided for informational purposes only. The budget was approved for submission to the City and jurisdictions in fall 2019. The requested amounts are still pending.
5
Budget 1 State Local Combined % Remaining 2
RevenueFee collection3 1,073,280$ 552,496$ 401,128$ 953,624$ 119,656$ 1,073,280$ ‐$ Interest Income 500$ 2,168$ 2,168$ (1,668)$ 500$ ‐$ Other revenue 20,000$ 9,424$ 9,424$ 10,576$ 20,000$ ‐$ Reserves ‐$ ‐$ ‐$ ‐$ Total Revenue 1,093,780$ 554,665$ 410,552$ 965,217$ 128,563$ 1,093,780$ ‐$
ExpensesBiotech Lease (Navy Hill) 337,468$ 280,109$ 280,109$ 57,358$ 347,592$ 10,124$ Parking Deck Debt Service 327,000$ 326,956$ 326,956$ 44$ 334,125$ 7,125$ Parking Deck Access System Maintenance 14,430$ 8,293$ 8,293$ 6,137$ 13,000$ (1,430)$ Parking Deck Repairs & Maintenance 29,000$ 5,300$ 5,300$ 23,700$ 20,000$ (9,000)$ Parking lot curb & pavement repair [GC/PRC] 4 300,000$ 232,606$ 232,606$ 67,394$ 50,000$ (250,000)$ Parking Deck Cleaning & Maintenance 15,000$ 6,670$ 6,670$ 8,330$ (15,000)$ Equipment Maintenance & Supplies 20,000$ 3,309$ 3,309$ 16,691$ 10,000$ (10,000)$ Annual Inspection ‐ Code Blue 7,500$ ‐$ 7,500$ 7,500$ ‐$ Repairs‐ Code Blue 5,000$ 1,050$ 1,050$ 3,950$ 1,000$ (4,000)$ Live Safe Application 10,000$ 12,500$ 12,500$ (2,500)$ 10,000$ ‐$ Personnel Expense 453,476$ 195,605$ 195,605$ 257,871$ 386,647$ (66,828)$ Snow Removal (including overtime) 10,000$ ‐$ 10,000$ 5,000$ (5,000)$ Utilities & Miscellaneous Expense 40,000$ 20,478$ 20,478$ 19,522$ 35,000$ (5,000)$ Parking Lot LED light replacement [yr 3 of 3] 25,000$ ‐$ 25,000$ (25,000)$
Total Expenses 1,593,873$ 195,605$ 897,271$ 1,092,876$ 500,997$ 1,219,864$ (374,009)$ Net Income (Loss) (500,093)$ 359,060$ (486,719)$ (127,659)$ (126,084)$ 1 FY19 Budget Variance approved to come from Reserves if needed.2 There is 16.67% of the fiscal year remaining.3 FY19 Fee Revenue based on projected FTE of 5,504. FY20 projected FTE of 5,504.4 Board approved additional funding on January 11, 2018.
FY21 Request
FY21 Request vs FY20 Budget
J. Sargeant Reynolds Community CollegeTentative ‐ FY2021 Auxiliary Services Budget
FY2020 Actual as of 4/30/20
As of May 15, 2020
1 of 1 FY2021 Auxiliary Budget ‐Tentative ‐ 5.15.2020
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Sources Budget*Revenue at 4/30/20
Revenue over /(under) budget Budget*
FY2021 Budget over / (under) FY2020 Budget
Student Activity Fee of $1.50/cr hr $ 247,680 240,612$ (7,068)$ $ 247,680 ‐$ Increase for Recreation of $0.50/cr hr [effective Fall 2012] $ 82,560 80,204$ (2,356)$ $ 82,560 ‐$
Total Revenue 330,240$ 320,816$ (9,424)$ $ 330,240 $ ‐
Uses BudgetExpense at 4/30/2020
Expense over /(under) budget Budget
FY2021 Budget over / (under) FY2020 Budget
Student Life Program Budget 71,384$ 51,244$ (20,140)$ $ 71,000 $ (384)Personnel Budget 199,201$ 121,625$ (77,576)$ 199,585$ 384$ Student Ambassador Program 18,000$ 5,883$ (12,117)$ $ 18,000 $ ‐ Student Peer Advisors 10,500$ 10,200$ (300)$ $ 10,500 $ ‐ Threat Assessment 2,000$ (2,000)$ $ 2,000 $ ‐
Total Expense 314,085$ 200,233$ (113,852)$ 314,085$ ‐$
Revenue over / (under) Expense 16,155$ 120,583$ 104,428$ $ 16,155
* Based on projected enrollment of 5,504
FY2020 Expense FY2021 Expense Request
J. Sargeant Reynolds Community CollegeTentative FY2021 Student Life Budget
Summary
FY2020 Revenue FY2021 Revenue Projection
As of May 15, 2020
5/18/2020 FY2021 Student Life Budget ‐ Tentative ‐ 5.15.2020
8
DeptID Description FY20 BudgetRev/Exp at 4/30/20
FY20 Rev/Exp Outstanding
% FY20 Outstanding/
Unspent FY21 Rev/Exp Projection
FY21 Rev/Exp over / (under) FY20 Budget
406041 Food Service ‐ PRC 15,000$ 5,676$ 9,324$ 5,000$ (10,000)$ 406042 Food Service ‐ DTC 3,485$ (3,485)$ 5,000$ 5,000$ 406060 Interest Income 16,000$ 16,000$ 16,000$ ‐$ 406073 Petty cash‐one time ‐$ 20,000$ (20,000)$ ‐$ ‐$ 406091 Follett Commissions‐ DTC 200,000$ 134,250$ 65,750$ 140,000$ (60,000)$ 406092 Follett Commissions‐ PRC 356,720$ 200,624$ 156,096$ 230,000$ (126,720)$
Revenue Budget 587,720$ 364,035$ 223,685$ 38% 396,000$ (191,720)$ Operating Expense Budget 587,720$ 246,258$ 341,461$ 58% 396,000$ (191,720)$ Revenue Budget over/(under) Expense Budget 0$ 117,777$ (117,776)$ ‐$ (0)$
DeptID Description FY20 BudgetExpense at 4/30/20
FY20 Expense Outstanding
Realigned Budget
FY21 Recommended
Budget
FY21 Recommended over / (under) FY20 Budget Responsibility
410000 Advance College Academy & Early College Academy 1,000$ ‐$ 1,000$ (74)$ 926$ (74)$ Britt (Dwyer) 430030 Creative Marketing 90,000$ 77,595$ 12,405$ (5,000)$ 85,000$ (5,000)$ Littlefield (Smith)430040 Community Relations & Public Affairs 18,000$ 7,438$ 10,562$ (3,000)$ 15,000$ (3,000)$ Littlefield (Schilling)440080 Center for Excellence in Teaching & Learning 2,770$ 917$ 1,853$ 2,770$ ‐$ Britt (Dwyer) 440100 Staff Development [on hold] 20,000$ ‐$ 20,000$ (20,000)$ ‐$ (20,000)$ Pando440120 Library Consortium 3,500$ 756$ 2,744$ (1,000)$ 2,500$ (1,000)$ Sass (Wu)440140 Science Night 950$ 934$ 16$ 950$ ‐$ Britt (Burton)450021 Tutorial Assistance (PRC) 51,000$ 17,232$ 33,768$ 51,000$ ‐$ Sass450022 Tutorial Assistance (DTC) 51,000$ 10,032$ 40,968$ 51,000$ ‐$ Sass450024 Student Art Show 700$ ‐$ 700$ (700)$ ‐$ (700)$ Sofinski 450220 Honors Program 2,300$ 121$ 2,179$ 700$ (1,600)$ Britt (Neal)450240 Art Collection 2,000$ 590$ 1,410$ (1,000)$ 1,000$ (1,000)$ Pando 450710 Welcome Center/Recruitment 11,000$ 11,240$ (240)$ 11,000$ ‐$ Sass450720 The Kitchens Team 10,000$ 4,153$ 5,847$ (7,000)$ 3,000$ (7,000)$ Burton452060 Cultural Enrichment Programming [on hold] 16,000$ 438$ 15,562$ (16,000)$ ‐$ (16,000)$ Littlefield (Schilling)452140 Health & Medical Technician Pinning Ceremonies 4,900$ ‐$ 4,900$ 4,900$ ‐$ Britt (Lawson)460060 President's Office 60,700$ 33,430$ 27,270$ (6,300)$ 54,400$ (6,300)$ Pando460070 Economic Development 1,450$ ‐$ 1,450$ (1,450)$ ‐$ (1,450)$ Creamer460080 Employee Relations 3,000$ 1,080$ 1,921$ 3,000$ ‐$ Pando460090 Classified Council 3,500$ 1,301$ 2,199$ (1,750)$ 1,750$ (1,750)$ Woodson (Cain)460100 Professional & Administrative Faculty Senate 1,200$ ‐$ 1,200$ (600)$ 600$ (600)$ Britt (Burton)460130 Administrative Charges 4,000$ 2,456$ 1,544$ 4,000$ ‐$ Bradshaw460150 Reserve 12,498$ 5,900$ 6,598$ 12,500$ 2$ Pando460160 College‐Wide Health/Wellness Program 1,200$ ‐$ 1,200$ (600)$ 600$ (600)$ Woodson
J. Sargeant Reynolds Community CollegeTentative FY2021 Vending Budget
Revenue
Expense
As of May 15, 2020
1 of 3 FY2021 Vending Budget - Tentative - 5.15.2020-r
9
DeptID Description FY20 BudgetRev/Exp at 4/30/20
FY20 Rev/Exp Outstanding
% FY20 Outstanding/
Unspent FY21 Rev/Exp Projection
FY21 Rev/Exp over / (under) FY20 Budget
406041 Food Service ‐ PRC 15,000$ 5,676$ 9,324$ 5,000$ (10,000)$ 406042 Food Service ‐ DTC 3,485$ (3,485)$ 5,000$ 5,000$ 406060 Interest Income 16,000$ 16,000$ 16,000$ ‐$ 406073 Petty cash‐one time ‐$ 20,000$ (20,000)$ ‐$ ‐$ 406091 Follett Commissions‐ DTC 200,000$ 134,250$ 65,750$ 140,000$ (60,000)$ 406092 Follett Commissions‐ PRC 356,720$ 200,624$ 156,096$ 230,000$ (126,720)$
Revenue Budget 587,720$ 364,035$ 223,685$ 38% 396,000$ (191,720)$ Operating Expense Budget 587,720$ 246,258$ 341,461$ 58% 396,000$ (191,720)$ Revenue Budget over/(under) Expense Budget 0$ 117,777$ (117,776)$ ‐$ (0)$
DeptID Description FY20 BudgetExpense at 4/30/20
FY20 Expense Outstanding
Realigned Budget
FY21 Recommended
Budget
FY21 Recommended over / (under) FY20 Budget Responsibility
J. Sargeant Reynolds Community CollegeTentative FY2021 Vending Budget
Revenue
Expense
As of May 15, 2020
TBD Taskstream 5,000$ 5,000$ (5,000)$ ‐$ (5,000)$ Merrill450250 President's/Dean's List Certificates 7,000$ 7,000$ (7,000)$ ‐$ (7,000)$ Sass460170 Faculty Senate 10,300$ 1,553$ 8,747$ (10,300)$ ‐$ (10,300)$ Britt (Burruss)460180 Assessment Incentives/OIE 7,000$ ‐$ 7,000$ (3,500)$ 3,500$ (3,500)$ Britt460240 Adjunct Faculty Orientation Prog. ‐ College‐Wide 13,500$ 10,904$ 2,596$ (6,750)$ 6,750$ (6,750)$ Britt460260 Customer Related Mgmt System 25,000$ ‐$ 25,000$ (25,000)$ ‐$ (25,000)$ Littlefield (K. Smith)460270 Content Management System 16,000$ 16,000$ ‐$ (16,000)$ ‐$ (16,000)$ Littlefield460300 Advisory Committee Meetings ‐ College‐Wide 3,000$ 1,405$ 1,595$ (1,500)$ 1,500$ (1,500)$ Britt460350 SiteImprove 6,090$ 6,090$ ‐$ (6,090)$ ‐$ (6,090)$ Littlefield460380 Dept Planning & Recognition ‐ Woodson 200$ 58$ 142$ 200$ ‐$ Woodson460450 Learning Communities 8,608$ ‐$ 8,608$ (8,608)$ ‐$ (8,608)$ Britt460610 Dept Planning & Recognition ‐ Merrill 1,500$ 445$ 1,055$ (1,300)$ 200$ (1,300)$ Merrill460620 Dept Planning & Recognition ‐ Bradshaw 2,500$ 686$ 1,814$ 1,200$ 3,700$ 1,200$ Bradshaw460630 Dept Planning & Recognition ‐ Creamer 2,000$ 212$ 1,788$ (800)$ 1,200$ (800)$ Creamer460640 Dept Planning & Recognition ‐ Britt 3,900$ 637$ 3,263$ 2,500$ 6,400$ 2,500$ BrittTBD Dept Planning & Recognition ‐ Dwyer 500$ 500$ 500$ DwyerTBD Dept Planning & Recognition ‐ Littlefield 500$ 500$ 500$ Littlefield
460650 Recognition and Awards Ceremony 10,000$ 3,903$ 6,097$ (5,000)$ 5,000$ (5,000)$ Pando460660 Dept Planning & Recognition ‐ Sass 1,000$ 171$ 829$ 2,500$ 3,500$ 2,500$ Sass460690 Scholarship Donor/Recipient Luncheon 7,000$ 7,646$ (646)$ (3,500)$ 3,500$ (3,500)$ Littlefield 460691 Donor Recognition and Outreach Events 5,000$ 2,017$ 2,983$ (2,500)$ 2,500$ (2,500)$ Littlefield 460700 College Board 20,000$ 10,402$ 9,598$ (5,000)$ 15,000$ (5,000)$ Pando470000 Campus Enhancements 50,000$ ‐$ 50,000$ (25,000)$ 25,000$ (25,000)$ Pando450092 Financial Aid corrections 10,454$ 8,516$ 1,938$ 10,454$ ‐$ Sass
2 of 3 FY2021 Vending Budget - Tentative - 5.15.2020-r
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DeptID Description FY20 BudgetRev/Exp at 4/30/20
FY20 Rev/Exp Outstanding
% FY20 Outstanding/
Unspent FY21 Rev/Exp Projection
FY21 Rev/Exp over / (under) FY20 Budget
406041 Food Service ‐ PRC 15,000$ 5,676$ 9,324$ 5,000$ (10,000)$ 406042 Food Service ‐ DTC 3,485$ (3,485)$ 5,000$ 5,000$ 406060 Interest Income 16,000$ 16,000$ 16,000$ ‐$ 406073 Petty cash‐one time ‐$ 20,000$ (20,000)$ ‐$ ‐$ 406091 Follett Commissions‐ DTC 200,000$ 134,250$ 65,750$ 140,000$ (60,000)$ 406092 Follett Commissions‐ PRC 356,720$ 200,624$ 156,096$ 230,000$ (126,720)$
Revenue Budget 587,720$ 364,035$ 223,685$ 38% 396,000$ (191,720)$ Operating Expense Budget 587,720$ 246,258$ 341,461$ 58% 396,000$ (191,720)$ Revenue Budget over/(under) Expense Budget 0$ 117,777$ (117,776)$ ‐$ (0)$
DeptID Description FY20 BudgetExpense at 4/30/20
FY20 Expense Outstanding
Realigned Budget
FY21 Recommended
Budget
FY21 Recommended over / (under) FY20 Budget Responsibility
J. Sargeant Reynolds Community CollegeTentative FY2021 Vending Budget
Revenue
Expense
As of May 15, 2020
Operating Expense 587,720$ 246,258$ 341,461$ (190,122)$ 396,000$ (191,720)$
Non Operating Expense460390 Petty Cash Clearing 1,185$ (1,185)$ ‐$ ‐$ Bradshaw
Non Operating Expense ‐$ 1,185$ (1,185)$ ‐$ ‐$ ‐$
3 of 3 FY2021 Vending Budget - Tentative - 5.15.2020-r
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Description
Carryforward Balance
6/30/2019 BudgetExpense @ 4/30/20
Projected Expense
Projected Budget
remaining
Projected Carryforward Balance @ 6/30/2020
FY21 Budget Request *
Student Services Personnel $ 1,028,068 295,097$ 121,352$ 11,050$ 162,695$ 895,666$ 348,500$
On 11/2/17, the Board approved $800,000 vending funds for 5 Student Services positions, and $400,000 President's discretion funds, to end on 6/30/2020.On 3/5/2020, the Board approved extension of end date until 6/30/2023 or until funds are depleted.* Amount will vary depending on offered salaries.
Tentative FY2021 Vending Budget‐ Student ServicesAs of May 15, 2020
FY2020
J. Sargeant Reynolds Community College
12
Number Description ** BudgetExpense @ 4/30/2020
Budget Remaining
FY21 Realignments FY21 Budget Responsible
430000 Community Board Obligations 6,610$ 149$ 6,461$ 6,613$ Pando430010 Community Outreach Program 13,210$ 2,705$ 10,505$ 13,214$ Littlefield 430020 Community Information 26,530$ 21,686$ 4,844$ 26,530$ Littlefield 440010 Professional Development Allocations 51,990$ 24,157$ 27,834$ 51,992$ VP/AVP/Dean450061 Tutorial Assistance‐ PRC 12,273$ 12,273$ ‐$ 12,267$ Sass450062 Tutorial Assistance‐ DTC 12,273$ 12,273$ ‐$ 12,267$ Sass460000 President's Office 8,210$ 2,671$ 5,539$ 6,300$ 14,511$ Pando460001 Vice President of Academic and Student Affairs 1,500$ 1,500$ (0)$ (1,500)$ ‐$ Britt460002 Enrollment Services 1,000$ 198$ 802$ (1,000)$ ‐$ Sass
460010Associate Vice President of Strategic Planning, Institutional Effectiveness & Technology 800$ 429$ 371$ (800)$ ‐$ Merrill
460020 Vice President of Finance and Administration 1,000$ 146$ 854$ (1,000)$ ‐$ Bradshaw460030 Vice President of Community College Workforce Alliance 800$ ‐$ 800$ (800)$ ‐$ Creamer460040 Special Events to Support the Mission of the College 2,010$ 701$ 1,309$ 2,010$ Littlefield460050 Contingency 4,670$ ‐$ 4,670$ 4,672$ Pando460210 Associate Vice President of Human Resources 600$ ‐$ 600$ (600)$ ‐$ Woodson
460320Vice President of Institutional Advancement &Strategic Partnerships 600$ 468$ 132$ (600)$ ‐$ Littlefield
480000 Student Aid 90,700$ 50,046$ 40,654$ 125,000$ LittlefieldTotal 234,776$ 129,402$ 105,374$ ‐$ 269,076$
** Pending final budget approval from the counties and the City of Richmond.* The lined through budgets have been moved to the Vending budget and adjusted for the reorganization staffing count.
Reynolds Community CollegeTentative FY2021 Jurisdictional Operating Budget *
As of May 15, 2020
5/18/2020 FY2021 Jurisdictional Operating Budget ‐ Tentative ‐ 5.15.2020‐r
7
Revenue Cash Transfers1 Expense Net Chg
Jurisdictional Capital (Construction) $ 1,036,334 $ 628,851 $ 180,745 $ 108,535 $ 701,061 $ 1,737,395 $ 315,694 $ 1,421,701 $ 728,927 $ 100,076
Jurisdictional Operating $ 946,899 $ 221,492 $ 129,402 $ 92,090 $ 1,038,989 $ 105,374 $ 933,615 $ 234,776 $ 13,284
Auxiliary Services $ 2,738,889 $ 410,552 $ (180,745) $ 897,271 $ (667,464) $ 2,071,425 $ 243,126 $ 1,828,299 $ 1,093,780 $ 683,228
Vending $ 4,784,924 $ 364,035 $ 327,161 $ 36,874 $ 4,821,798 $ 555,658 $ 4,266,140 $ 593,720 $ 229,685
Student Life $ 820,719 $ 220,000 $ 200,233 $ 19,767 $ 840,486 $ 163,852 $ 676,634 $ 314,085 $ 94,085
Total Local Board Funds $ 10,327,765 $ 1,844,930 $ - $ 1,662,603 $ 182,327 $ 10,510,093 $ 1,383,704 $ 9,126,388 $ 2,965,288 $ 1,120,358
Expense Detail Restricted Fund Balances
Jurisdictional Capital (Construction) Jurisdictional Capital (Construction)
Georgiadis Hall - exterior lighting $ 26,501 Georgiadis Hall - exterior lighting $ 15,568
PRC Warehouse study $ 8,183 PRC Warehouse study $ 11,977
DTC Security Cameras, Phase 1 $ 45,561 DTC Security Cameras, Phase 1 $ 1,439
Stream Restoration Design $ 28,290 Stream Restoration Design $ 1,710
MS4 Bioretention filter $ - MS4 Bioretention filter $ 150,000
DTC Exterior Signage $ - DTC Exterior Signage $ 135,000
Total Jurisdictional Capital (Construction) $ 108,535 Total Jurisdictional Capital (Construction) $ 315,694
Jurisdictional Operating Jurisdictional Operating
Operating Expense $ 129,402 Operating Expense $ 105,374
Total Jurisdictional Operating $ 129,402 Total Jurisdictional Operating $ 105,374
Auxiliary Services Auxiliary Services
Biotech Parking Lease $ 280,109 Biotech Parking Lease $ 57,358
Parking Deck Debt Payment $ 326,956 Parking Deck Debt Payment $ 44
Parking Deck Gate and Software $ 8,293 Parking Deck Gate and Software $ 6,137
Parking Deck Repairs & Restoration $ 244,576 Parking Deck Repairs & Restoration $ 99,424
Parking Deck Reserves & Operating Expense Balances $ 23,787 Parking Deck Reserves & Operating Expense Balances $ 46,213
Code Blue Equipment & Maintenance $ 1,050 Code Blue Equipment & Maintenance $ 11,450
Live Safe Application $ 12,500 Live Safe Application $ (2,500)
Parking Lot LED light replacement [yr 3 of 3] $ - Parking Lot LED light replacement [yr 3 of 3] $ 25,000
Total Auxiliary Services $ 897,271 Total Auxiliary Services $ 243,126
Vending Vending
Operating Expense $ 237,742 Operating Expense $ 339,526
Exceptional Expense 389,419$ Exceptional Expense 216,132$
Total Vending $ 327,161 Total Vending $ 555,658
Student Life Student Life
Operating Expense $ 200,233 Operating Expense $ 113,852
Book/Scholarship funds4-$ Book/Scholarship funds 50,000$
Total Student Life $ 200,233 Total Student Life $ 163,852
1 Entry Guard parking gate budgeted in Auxiliary, but moved to capital projects for financial statements.2 On 11/2/17, the Board approved use of $2,000,000 in funds over three years to support
the new Culinary School as needed. 3 Student Services positions, Petty Cash and Financial Aid corrections.4 On 11/7/19, the board approved $50,000 in student life reserve funds for a student aid books/scholarships.
Reynolds Community College
FY2020 Local Funds Summary Report
April 30, 2020
Fund
Revenue
Variance
Carry Forward
6/30/2019
Cash Balance
4/30/2020
Restricted
Funds
Unrestricted
Balance2
Budgeted
Revenue
FY2020
5/11/20201 of 9
Local Board Reports, Apr2020 -Local Board Summary
13
Dept Description Budget Expense
Budget
Remaining
% Budget
Remaining1Responsible
430000 Community Board Obligations 6,610$ 149$ 6,461$ 98% Pando
430010 Community Outreach Program 13,210$ 2,705$ 10,505$ 80% Littlefield
430020 Community Information 26,530$ 21,686$ 4,844$ 18% Littlefield
440010 Professional Development Allocations 51,990$ 24,157$ 27,834$ 54% VP/AVP/Dean
450061 Tutorial Assistance- PRC 12,273$ 12,273$ -$ 0% Britt
450062 Tutorial Assistance- DTC 12,273$ 12,273$ -$ 0% Britt
460000 President's Office 8,210$ 2,671$ 5,539$ 67% Pando
460001 Vice President of Academic and Student Affairs 1,500$ 1,500$ (0)$ 0% Britt
460002 Enrollment Services 1,000$ 198$ 802$ 80% Sass
460010
Associate Vice President of Strategic Planning, Institutional
Effectiveness & Technology 800$ 429$ 371$ 46% Merrill
460020 Vice President of Finance and Administration 1,000$ 146$ 854$ 85% Bradshaw
460030 Vice President of Community College Workforce Alliance 800$ -$ 800$ 100% Creamer
460040 Special Events to Support the Mission of the College 2,010$ 701$ 1,309$ 65% Littlefield
460050 Contingency 4,670$ -$ 4,670$ 100% Pando
460210 Associate Vice President of Human Resources 600$ -$ 600$ 100% Woodson
460320
Vice President of Institutional Advancement &Strategic
Partnerships 600$ 468$ 132$ 22% Littlefield
480000 Student Aid 90,700$ 50,046$ 40,654$ 45% Littlefield
Total 234,776$ 129,402$ 105,374$ 45%1 There is 16.67% of the fiscal year remaining.
Reynolds Community College
FY2020 Jurisdictional Operating Report
April 30, 2020
2 of 9Jurisdictional Operating
14
Budget 1 State Local Combined Remaining 2
RevenueFee collection 1,073,280$ 552,496$ 401,128$ 953,624$ 119,656$ 11%
Interest Income 500$ 2,168$ 2,168$ (1,668)$ -334%
Other revenue 20,000$ 9,424$ 9,424$ 10,576$ 53%
Reserves -$ -$ -$ 100%
Total Revenue 1,093,780$ 554,665$ 410,552$ 965,217$ 128,563$ 12%
ExpenseBiotech Lease (Navy Hill) 337,468$ 280,109$ 280,109$ 57,358$ 17%
Parking Deck Debt Service 327,000$ 326,956$ 326,956$ 44$ 0%
Parking Deck Access System Maintenance 14,430$ 8,293$ 8,293$ 6,137$ 43%
Parking Deck Repairs 29,000$ 5,300$ 5,300$ 23,700$ 82%
Parking lot curb & pavement repair [GC/PRC] 3 300,000$ 232,606$ 232,606$ 67,394$ 22%
Parking Deck Cleaning & Maintenance 15,000$ 6,670$ 6,670$ 8,330$ 56%
Equipment Maintenance & Supplies 20,000$ 3,309$ 3,309$ 16,691$ 83%
Annual Inspection - Code Blue 7,500$ -$ 7,500$ 100%
Repairs- Code Blue 5,000$ 1,050$ 1,050$ 3,950$ 79%
Live Safe Application 10,000$ 12,500$ 12,500$ (2,500)$ -25%
Personnel Expense 453,476$ 147,817$ 147,817$ 305,659$ 67%
Snow Removal (including overtime) 10,000$ -$ 10,000$ 100%
Utilities & Miscellaneous Expense 40,000$ 20,478$ 20,478$ 19,522$ 49%
Parking Lot LED light replacement [yr 3 of 3] 25,000$ -$ 25,000$ 100%
Total Expense 1,593,873$ 147,817$ 897,271$ 1,045,088$ 548,785$ 34%
Net Income (Loss) 1 (500,093)$ 406,848$ (486,719)$ (79,871)$ 1 FY20 Budget Variance approved to come from Reserves if needed.2 There is 16.7% of the fiscal year remaining.3 Original Budget $200,000, additional $100,000 approved by the Board in September 2019.
Reynolds Community College
FY2020 Auxiliary Services Report
April 30, 2020
3 of 9Auxiliary
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SUMMARY of Revenue and Expense
Description Budget Actual Remaining % Remaining1
Revenue 593,720$ 364,035$ 229,685$ 39%
Operating Expense 577,268$ 237,742$ 339,526$ 59%
Revenue less Expense Total 16,452$ 126,293$ (109,841)$ -668%
Reserve funded Exceptional Expense 305,551$ 89,419$ 216,132$ 71%
EXPENSE
Dept Description Budget Expense Remaining % Remaining1Responsibility
410000 Advance College Academy & Early College Academy 1,000$ -$ 1,000$ 100% Corbin
430030 Creative Marketing 90,000$ 77,595$ 12,405$ 14% Littlefield (Smith)
430040 Community Relations & Public Affairs 18,000$ 7,438$ 10,562$ 59% Littlefield (Schilling)
440080 Center for Excellence in Teaching & Learning 2,770$ 917$ 1,853$ 67% Corbin
440100 Staff Development [on hold] 20,000$ -$ 20,000$ 100% Pando
440120 Library Consortium 3,500$ 756$ 2,744$ 78% Britt (Wu)
440140 Science Night 950$ 934$ 16$ 2% Britt (Burton)
450021 Tutorial Assistance (PRC) 51,000$ 17,232$ 33,768$ 66% Britt
450022 Tutorial Assistance (DTC) 51,000$ 10,032$ 40,968$ 80% Britt
450024 Student Art Show 700$ -$ 700$ 100% Sofinski
450220 Honors Program 2,300$ 121$ 2,179$ 95% Britt (Neal)
450240 Art Collection 2,000$ 590$ 1,410$ 71% Pando
450710 Welcome Center/Recruitment 11,000$ 11,240$ (240)$ -2% Sass
450720 the Kitchens Team 10,000$ 4,153$ 5,847$ 58% Burton
452060 Cultural Enrichment Programming [on hold] 16,000$ 438$ 15,562$ 97% Littlefield (Schilling)
452140 Health & Medical Technician Pinning Ceremonies 4,900$ -$ 4,900$ 100% Britt (Lawson)
460060 President's Office 60,700$ 33,430$ 27,270$ 45% Pando
460070 Economic Development 1,450$ -$ 1,450$ 100% Creamer
460080 Employee Relations 3,000$ 1,080$ 1,921$ 64% Pando
460090 Classified Council 3,500$ 1,301$ 2,199$ 63% Woodson (Cain)
460100 Professional & Administrative Faculty Senate 1,200$ -$ 1,200$ 100% Britt (Burton)
460130 Administrative Charges 4,000$ 2,456$ 1,544$ 39% Bradshaw
460150 Reserve 12,500$ 5,900$ 6,600$ 53% Pando
460160 College-Wide Health/Wellness Program 1,200$ -$ 1,200$ 100% Woodson
TBD Taskstream 5,000$ 5,000$ 100% Merrill
450250 President's/Dean's List Certificates 7,000$ 7,000$ 100% Sass
460170 Faculty Senate 10,300$ 1,553$ 8,747$ 85% Britt (Burruss)
460180 Assessment Incentives/OIE 7,000$ -$ 7,000$ 100% Merrill
460240 Adjunct Faculty Orientation Prog. - College-Wide 13,500$ 10,904$ 2,596$ 19% Britt
460260 Customer Related Mgmt System 25,000$ -$ 25,000$ 100% Littlefield (K. Smith)
460270 Content Management System 16,000$ 16,000$ -$ 0% Littlefield
460300 Advisory Committee Meetings - College-Wide 3,000$ 1,405$ 1,595$ 53% Britt
460350 SiteImprove 6,090$ 6,090$ -$ 0% Littlefield
460380 Dept Planning & Recognition - Woodson 200$ 58$ 142$ 71% Woodson
460450 Learning Communities [will realign to Prof Dev] 8,608$ -$ 8,608$ 100% Britt
Reynolds Community College
FY2020 Vending Report
April 30, 2020
4 of 9Vending
16
SUMMARY of Revenue and Expense
Description Budget Actual Remaining % Remaining1
Revenue 593,720$ 364,035$ 229,685$ 39%
Operating Expense 577,268$ 237,742$ 339,526$ 59%
Revenue less Expense Total 16,452$ 126,293$ (109,841)$ -668%
Reserve funded Exceptional Expense 305,551$ 89,419$ 216,132$ 71%
EXPENSE
Dept Description Budget Expense Remaining % Remaining1Responsibility
Reynolds Community College
FY2020 Vending Report
April 30, 2020
460610 Dept Planning & Recognition - Merrill 1,500$ 445$ 1,055$ 70% Merrill
460620 Dept Planning & Recognition - Bradshaw 2,500$ 686$ 1,814$ 73% Bradshaw
460630 Dept Planning & Recognition - Creamer 2,000$ 212$ 1,788$ 89% Creamer
460640 Dept Planning & Recognition - Britt 3,900$ 637$ 3,263$ 84% Britt
460650 Recognition and Awards Ceremony 10,000$ 3,903$ 6,097$ 61% Pando
460660 Dept Planning & Recognition - Sass 1,000$ 171$ 829$ 83% Sass
460690 Scholarship Donor/Recipient Luncheon 7,000$ 7,646$ (646)$ -9% Littlefield
460691 Donor Recognition and Outreach Events 5,000$ 2,017$ 2,983$ 60% Littlefield
460700 College Board 20,000$ 10,402$ 9,598$ 48% Pando
470000 Campus Enhancements 50,000$ -$ 50,000$ 100% Pando
Subtotal Operating Expense 577,268$ 237,742$ 339,526$ 59%
450026 Student Services Personnel2295,097$ 79,718$ 215,379$ 73% Bolt
450092 Financial Aid corrections 10,454$ 8,516$ 1,938$ 19% Sass
460390 Petty Cash Clearing 1,185$ (1,185)$ Bradshaw
Subtotal Exceptional Expense 305,551$ 89,419$ 216,132$ 71%
Total Expense 882,819$ 327,161$ 555,658$ 63%1 There is 16.67% of the fiscal year remaining.2 On 11/2/17, the Board approved vending funds for 5 Student Services positions, to end on 6/30/2020.
On 3/5/2020, the Board approved extension of end date until 6/30/2023 or until funds are depleted.
5 of 9Vending
17
Dept Description Budget Expense
Budget
Remaining
%
Remaining1
Office Supplies 750$ 209$ 541$ 72%
Equipment 500$ 64$ 436$ 87%
Professional Development 250$ -$ 250$ 100%
Travel between campuses 750$ 234$ 516$ 69%
450300 Subtotal Operating Expenses 2,250$ 508$ 1,742$ 77%
Speakers/Campus Activities/Trips 33,084$ 29,435$ 3,649$ 11%
450650 Subtotal Speakers/Campus Activities/Trips 33,084$ 29,435$ 3,649$ 11%
Student Senate Scholarships 8,000$ 3,500$ 4,500$ 56%
Student Senate Leadership & Administration 2,800$ 1,263$ 1,537$ 55%
Honors Program Activities 1,250$ 119$ 1,131$ 90%
450171 Subtotal Student Programs 12,050$ 4,883$ 7,167$ 59%
Current Student Clubs/ Organizations/Leadership Development 8,000$ 6,263$ 1,737$ 22%
JSR Lead 7,500$ 5,057$ 2,443$ 33%
Phi Theta Kappa 1,000$ -$ 1,000$ 100%
450160 Subtotal Student Organizations 16,500$ 11,320$ 5,180$ 31%
Student Handbooks 5,000$ 5,000$ -$ 0%
Publications & Recognition 2,000$ -$ 2,000$ 100%
Promotional Supplies 500$ 98$ 402$ 80%
450100 Subtotal Promotional Activities 7,500$ 5,098$ 2,402$ 32%
Total Programs 71,384$ 51,244$ 20,140$ 28%
450170 Personnel [Coordinator position] 85,288$ 68,490$ 16,798$ 20%
450800 Student Ambassadors 18,000$ 5,883$ 12,117$ 67%
450810 Student Peer Advisors 10,500$ 10,200$ 300$ 3%
450500 Threat Assessment/Mental Health/QEP Peer Advisors 2,000$ -$ 2,000$ 100%
Total Non-Program 115,788$ 84,573$ 31,215$ 27%
Subtotal Student Life 187,172$ 135,817$ 51,355$ 27%
Dept ID Recreational Programs Budget Expense
Budget
Remaining
%
Remaining1
Personnel [Student Life Specialist- Recreational Programs] 102,413$ 43,359$ 59,054$ 58%
Athletics/Recreation/Wellness Activities 13,000$ 11,281$ 1,719$ 13%
Wage Position 11,500$ 9,776$ 1,724$ 15%
450700 Subtotal Recreational 126,913$ 64,416$ 62,497$ 49%
314,085$ 200,233$ 113,852$ 36%1 There is 16.67% of the fiscal year remaining.
Reynolds Community College
FY2020 Student Life Report
April 30, 2020
TOTAL STUDENT LIFE
6 of 9 Student Life
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Revenue Budget Actual
Over /
(Under) Recomm. Budgeted Actual
FTE 5,504 5,482 (22)
Credit Hours 1 165,120 164,460 (660)
Total Revenue 346,752$ 345,366$ (1,386)$
Expense Initial FY Budget Actual
Over /
(Under) FO339 - Mathematics Y1 -2010 75,688$ 61,828$ (13,860)$
FO363 - Mathematics Y2 -2011 75,688$ 59,306$ (16,382)$
FO364 - Biology 2
Y2 -2011 57,396$ 59,056$ 1,660$
Total Faculty Personnel 208,772$ 180,190$ (28,582)$ 60% 60% 52%
260 - Success Center2Y9- 2019 68,980$ 67,204$ (1,776)$
Total Student Services Personnel 68,980$ 67,204$ (1,776)$ 20% 20% 19%
Scholarship369,000$ 69,000$ -$
Total Financial Aid 69,000$ 69,000$ -$ 20% 20% 20%
Total Expense 346,752$ 316,394$ (30,358)$ 100% 100% 92%
Revenues less Expenses 0$ 28,972$ 1 Actual Credit Hours are calculated from FTE's on VCCS Enrollment Report as of 5/4/2020.2 Position split budgeted in State & Differential funds.3 Current Year only. Does not include $32,375 of FY19 Financial Aid carried over and released in FY20.
Reynolds Community College
FY2020 Tuition Differential Report
[excludes funding for Faculty increases]
April 30, 2020
FY2020 Revenue Distribution
7 of 9 Differential
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JSRCC Requested
Budget
Jurisdiction
Approved Received YTD
Jurisdiction
Approved minus
Received YTD % Received
Jurisdiction
Approved vs
Requested % Change
Jurisdiction
Approved vs
FY19 Actual % Change
Operating
Goochland County $ 7,373 $ 7,373 $ 7,373 $ - 100% $ - 0% $ - 0%
Hanover County $ 34,542 $ 34,542 $ 34,542 $ - 100% $ - 0% $ - 0%
Henrico County $ 105,337 $ 105,337 $ 105,337 $ - 100% $ - 0% $ - 0%
Louisa County $ 5,688 $ 5,688 $ 8,355 $ (2,667) 147% $ - 0% $ 2,667 54%
Powhatan County $ 9,471 $ 9,471 $ 9,471 $ - 100% $ - 0% $ - 0%
City of Richmond $ 72,365 $ 72,659 $ 56,415 $ 16,245 78% $ 294 0% $ (16,245) (27)%
Interest
Total Operating $ 234,776 $ 235,070 $ 221,492 $ 13,578 94% $ 294 0% $ (13,578) (7)%
Capital
Goochland County $ 22,891 $ 22,891 $ 22,891 $ - 100% $ - 0% $ - 0%
Hanover County $ 107,245 $ 107,245 $ 107,245 $ - 100% $ - 0% $ - 0%
Henrico County $ 327,049 $ 327,049 $ 327,049 $ - 100% $ - 0% $ - 0%
Louisa County $ 17,661 $ 17,661 $ 25,940 $ (8,279) 147% $ - 0% $ 8,279 54%
Powhatan County $ 29,405 $ 29,405 $ 29,405 $ - 100% $ - 0% $ - 0%
City of Richmond $ 224,676 $ 225,591 $ 116,321 $ 109,270 52% $ 915 0% $ (109,270) (47)%
Interest $ -
Total Capital $ 728,927 $ 729,842 $ 628,851 $ 100,991 86% $ 915 0% $ (100,991) (16)%
Combined
Goochland County 30,264$ 30,264$ 30,264$ -$ 100% -$ 0% -$ 0%
Hanover County 141,787$ 141,787$ 141,787$ -$ 100% -$ 0% -$ 0%
Henrico County 432,386$ 432,386$ 432,386$ -$ 100% -$ 0% -$ 0%
Louisa County123,349$ 23,349$ 34,295$ (10,946)$ 147% -$ 0% 10,946$ 54%
Powhatan County 38,876$ 38,876$ 38,876$ -$ 100% -$ 0% -$ 0%
City of Richmond2297,041$ 298,250$ 172,736$ 125,515$ 58% 1,209$ 0% (125,515)$ (43)%
Interest -$ -$ -$ -$
Total Combined 963,703$ 964,912$ 850,343$ 114,569$ 88% 1,209$ 0% (114,569)$ (13)%1 In August 2019, Louisa paid $10,945.50 which was their outstanding FY19 balance.2 Richmond approved a budget amount over that Requested as prior to our request they applied an increase of 3% to previous year.
Population changes made their increase slightly less than 3%.
In July 2019, Richmond paid $86,367.75, 3rd Qtr FY19 balance. In Feb 2020, 4th Qtr FY19 was paid.
Reynolds Community College
FY2020
Jurisdiction
Variances
Jurisdiction Contributions Report
Requested vs Approved
April 30, 2020
8 of 9Jurisdiction Contrib
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Davenport & Company Investment Date Book Value Market Value
Short-Term Fund Investments August 2017 1,000,000$ 1,041,482$ Long-Term Fund Investments August 2017 5,300,000$ 5,528,639$
Total Davenport & Company: 6,300,000$ 6,570,121$
Local Government Investment Pool Issued Date Maturity Date Yield Amount InvestedCurrent Investment n/a Liquid 1.357% 3,348,478$
Total Investments 9,918,599$
Local Bank Account Balances 591,493$
Total Cash Balance 10,510,093$
Reynolds Community College
Local Funds Investments
April 30, 2020
5/11/20209 of 9
Local Board Reports, Apr2020 -Investments
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Facilities Management & Planning Projects May 2020
CAMPUS WIDE PROJECTS
ADA Parking lot improvements • The VCCS has funded and implemented an ADA parking lot improvements project. This project will bring all three campuses into ADA
compliance for handicapped parking spaces. The VCCS is reviewing updated plans and will bid in May 2020.
PARHAM ROAD CAMPUS
Building power washing • We will be power washing the exterior of Workforce Development, Burnette Hall, Georgiadis Hall and Massey LTC. It will take about two
weeks to clean the four buildings. Shared Services is bidding for us now. Work to be completed by June 10, 2020
Asphalt replacement & repairs • The shuttle bus parking area will be graded and asphalt millings will be placed on April 6, 2020. This will provide a more durable surface
for the buses to park on. Work has been completed.• Remaining pavement repairs at PRC will be started in late May and will be completed by June 10, 2020.
Massey Library Technology Center (LTC) • The VCCS has provided funding through the Maintenance Reserve (MR) program to replace the original cooling tower installed in 2008.• VCCS issued project to Waco Inc. Completion date is Aug 2020.• The cooling tower has been ordered and is expected July 2020.
Parking light LED upgrades • Facilities has developed a three-year plan to replace exterior lights with LED lights. LED lights are more energy efficient and brighter.• The College Board has approved funding for the remaining exterior LED lighting for buildings & parking areas.• LED lights have arrived and FM staff has started installation.
Parking Lot L/M Stormwater Management • The College Board has approved $135,000 in funding for a storm water bioretention filter system to comply with current EPA / VA DEQ
stormwater requirements. The VCCS is awarding the contract to VA Builders, Fredericksburg, VA for $135,000.
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Verizon Monopole Tower • JSR & the VCCS have been working with Verizon on installing a 150’ monopole tower in the rear of the campus near parking lot M.
Verizon would have a 40’ X 40’ fenced in area and would pay JSR a monthly fee for the rental.• Verizon is developing civil design plans that will be reviewed by the VCCS.
Warehouse • The College Board has approved a design study for a new warehouse that would be located adjacent to the Facilities building. The study
will include site layout, exterior appearance and budget estimate. This submission will require approvals from the VCCS and VAArchitectural Review Board (ARB).
• The VCCS has submitted the warehouse project to the State Board for approval at their next May 20-21 meeting.
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GOOCHLAND CAMPUS
• ADA Parking lot improvements – The VCCS has funded and implemented an ADA parking lot improvements project. This project will bringthe Goochland campus into ADA compliance for handicapped parking spaces. The VCCS is reviewing updated plans and will bid in May2020.
DOWNTOWN CAMPUS
Exterior Building Sign
• We are in the process of hiring an A/E firm to design a new exterior JSR sign for the top of the DTC building. This sign will be placed on both sides of the building so that people can identify our building as they pass.
• Preliminary design received. Awaiting formal VA Architectural Review Board (ARB) submission. College Board has approved design and funding of sign.
• Architectural Review Board (ARB) has approved the sign. The VCCS will submit to the State Board for review at their next May 20-21 meeting.
Roof Replacement
• The VCCS has authorized funding from their Maintenance Reserve Projects to replace the upper roof, auditorium roof and three stairwayroofs on the parking deck.
• The VCCS has issued a contract to Northeast Contracting Corp for $681,423 using Maintenance Reserve (MR) funds. Project duration issix (6) months from Notice to Proceed (NTP) July 2020. Roofing work is 80% complete as of May 8, 2020.
Auditorium HVAC Replacement
• The VCCS has authorized funding from their Maintenance Reserve (MR) funds to replace the DTC auditorium HVAC unit. The unit is overtwenty years old. The project will replace the unit and the supply / return piping.
• Waco Inc, Sandston VA lowest responsible bidder at $159,483. Contract completion date is June 8, 2020. Work is 95% complete.
The Kitchens at Reynolds
• Expected substantial completion is June 2, 2020. Scheduled move date is the week of June 15, 2020.
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