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CALL TO
ORDER
MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE
COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON
TUESDAY 2020 06 16
Reeve B. Guyon called the meeting to order at 9:00 a.m.
PRESENT B. Guyon, Reeve
H. Swan, Councillor
D. Wiltse, Councillor
S. Wheale, Councillor
M. Gressler, Councillor
A. Heinrich, Councillor
K. Westerlund, Councillor
J. Whaley, Chief Administrative Officer
T. Kwirant, Executive Assistant
C. Whalen, Finance Coordinator
K. Maclnnis, Corporate Communications Coordinator - by telephone
OTHERS G. Long, Drayton Valley and District Free Press - by telephone
ADDITION TO
AND ADOPTION
OF AGENDA Addition to and Adoption of Agenda
436/20-06-16 Moved by K. Westerlund to approve the agenda with the
following additions:12. Public Works
c) Road Issue south of Violet Grove - B. Guyon
13. General Matters
a) Letter from Town moved to 5. c)
d) Land acquisition question
e) Warburg Seed Cleaning Report - B. Guyon
16. Meeting Dates
b) Reeve's attendance at graduations:
Breton Graduation - video clip
Frank Maddock High School - video clip
Holy Trinity Academy - parade June 19, 2020
c) CAO Review additional meeting if necessary
17. Closed Session
b) Library Discussion FOIP Section 16
c) Hemp Discussion FOIP Section 16, 21
d) CAO Review FOIP Section 19
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 1 of 13
ADOPTION OF
MINUTES
BUSINESS
ARISING
Adoption of Minutes
437/20-06-16 Moved by K. Westerlund to approve the minutes of the June 2,2020 Council meeting as presented.
CARRIED UNANIMOUSLY
Business Arising
Follow Up Action List
J. Whaley reviewed the status of the action items.
438/20-06-16 Moved by H. Swan to receive the Follow Up Action List forinformation.
CARRIED UNANIMOUSLY
URGENT
ITEMS
Urgent Items
None
CAO REPORT CAO Report
Administrative Pandemic Response Measures
J. Whaley reported on measure taken during the pandemic situation including opening
of the administration building on June 15, 2020.
439/20-06-16 Moved by D. Wiltse to receive the Pandemic Response Measures
update report for information.
CARRIED UNANIMOUSLY
GEN-1 Alternative Workspace Policy
J. Whaley presented the Alternative Workspace Policy for Council's review.
440/20-06-16 Moved by K. Westerlund to adopt GEN-1 Alternative Workspace
Policy and for it to come back to Council September 15, 2020 for
review and update.
M. Gressler offered a friendly amendment to alter Clause e) to
read that only the CAO be able to approve.
K. Westerlund did not accept the amendment.
Council Minutes 2020 06 16
Page 2 of 13
IN FAVOUR
S. Wheale
H. Swan
K. Westerlund
D. Wiltse
M. Gressler
OPPOSED
A. Heinrich
B. Guyon
CARRIED UNANIMOUSLY
GENERAL
MATTERS General Matters
Drayton Valley Letter to Minister of Municipal Affairs
Council discussed a letter send to the Minister of Municipal Affairs sent by the Town of
Drayton Valley regarding regionalization.
Reeve B. Guyon called for a break at 10:03 a.m. and the meeting resumed at 10:12 a.m.
DELEGATIONS/
APPOINTMENTS Delegations/Appointments
AGRICULTURAL
SERVICES Agricultural Services
D. McCann presented a five-year haying lease for approval at SB 32-49-07-W5M.
441/20-06-16 Moved by A. Heinrich to open the public hearing for the hayinglease SB 32-49-07-W5M at 10:21 a.m.
CARRIED UNANIMOUSLY
No Public Input
442/20-06-16 Moved by K. Westerlund to close the public hearing at 10:22 a.m.CARRIED UNANIMOUSLY
443/20-06-16 Moved by K. Westerlund to table the haying lease for Lot 4R Block1 Plan 762 0419 within SB 32-49-07-W5M to the July 1, 2020
Council Meeting and add to the ASB agenda for their June 17,
2020 meeting.
CARRIED UNANIMOUSLY
444/20-06-16 Moved by A. Heinrich to allow the public to speak to the letterfrom Drayton Valley regarding regionalization.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 3 of 13
Public Input
Gary Mastre commented that the Town and County went through this years ago, andthat the County gives more to the Town than any other municipalities. For the Mayor to
send a letter without letting the County know is very sad. He is against this, and finds it
unbelievable after what the County does for the town, they then present their hidden
agenda. He asked who on council would be in favour of amalgamation?
Allan Taylor expressed that he is against regionalization and amalgamation. He asked
Council if they notified ratepayers in their divisions what they would like? He asked for
public meetings as the ratepayers have a right to know. He suggested requesting a
municipal review of the Town to find out why they are having problems when the
County is giving them so much money. He feels something is happening behind the
scenes and the County should dig down and find out why. He encouraged Council to
write a letter to Municipal Affairs regarding the Town.
Lynn Oberle mentioned he has submitted a letter in local paper with his response to this
situation. He asked Council in the last 20 years how many councilors have organized a
public meeting to speak to their constitutes? He asked when are you people going to let
the public know what is going on? He commented that he has organized more public
meetings and invited council to them than Council has organized and invited him to.
445/20-06-16 Moved by H. Swan to direct Administration to research
background information, including listing what the County has
contributed to the Town in the past, and in regards to the impact
regionalization would have to our County,
CARRIED UNANIMOUSLY
446/20-06-16 Moved by A. Heinrich to direct Administration to craft a letter in
response to the Drayton Valley letter to Minister Madu, copied to
the Premier, Town and MLA, RMA and circulate the letter to
Council for feedback as soon as possible.
CARRIED UNANIMOUSLY
PUBLIC INPUT
SESSION Public Input Session
Reeve B. Guyon opened the Public Input Session at 11:05 a.m.
Adam Kanarski spoke to his road request of Township Road 504 to RR 81 south. He
indicated he has been resident all his life, and has been farming the land since 1972.
This road would give him access to land. He is currently using an oilfield road that no
one will take ownership of or do maintenance on. He has spoken to his neighbours and
most are in favour of this road and provided a list of signatures.
Council Minutes 2020 06 16
Page 4 of 13
Allan Taylor thanked Councilor Donna Wiltse for bringing up the suggestion for oilcontainers for landfills.
Lynn Oberle suggested hazardous waste be disposed of all year round at the transferstations.
Gary Mastre expressed his disappointment in the cardboard dump cards.
Lynn Oberle questioned if the County utilized the landfill out west.
Gary Mastre indicated when he was on council they did use the landfill out west.
Reeve B. Guyon closed the Public Input Session at 11:21 a.m.
Reeve B. Guyon called for a break at 11:22 a.m. and the meeting resumed at 11:31 a.m.
MEDIA QUESTIONS Media Questions
G. Long, Drayton Valley and District Free Press requested clarification of motions
regarding the letter from the Town of Drayton Valley.
PLANNING &
DEVELOPMENT Planning and Development
Twin Ravines Subdivision Extension
J. Whaley presented a request for a one-year extension of the conditional approval for
the Twin Ravines Phase 1 subdivision.
FIRE SERVICES
447/20-06-16 Moved by K. Westerlund to approve an additional one-yearextension of the conditional approval of the Twin Ravines Phase 1
subdivision file 165-008.
CARRIED UNANIMOUSLY
Fire Services
T. Thomson presented a report of the historical data on motor vehicle collisions that
have occurred on numbered highways and county roads for the past 10 years.
448/20-06-16 Moved by A. Heinrich to direct Administration to research time
and money spent in different jurisdictions for Station 3 calls for
cost sharing between Brazeau County and the Town of Drayton
Valley regarding provincial highway allocations of Fire Services for
the August 18, 2020 Council meeting.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 5 of 13
449/20-06-16 Moved by M. Grassier to direct Administration to bring back a
report for August 18, 2020 on the collision hot spots in the County
for all roads and highways.
A. Heinrich offered a friendly amendment to use the word
"incidents" not "collisions"
M. Grassier accepted the amendment.
CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 12:33 p.m. and the meeting resumed at 1:30 p.m.
FINANCE Finance
Community Groups as Additional Named Insureds
C. Swap presented information on the ability for community to be listed as additional
named insured under the Genesis Reciprocal Insurance Exchange through the
municipality.
450/20-06-16 Moved by A. Heinrich that Council retain Policy ADM-5.
IN FAVOUR
A. Heinrich
5. Wheale
H. Swan
B. Guyon
D. Wiltse
OPPOSED
K. Westerlund
M. Grassier
CARRIED
Update FIN-12 Signing Authorization Policy
C. Swap presented the updated FIN-12 Signing Authorization Policy for approval.
451/20-06-16 Moved by K. Westerlund to approve FIN-12 Signing Authorization
Policy.
CARRIED UNANIMOUSLY
Request to Waive Tax Penalties - Muddy Petroleum
C. Swap presented a request from Muddy Petroleum to have their tax penalties waived.
452/20-06-16 Moved by K. Westerlund that Council not waive the tax penalties
for Muddy Petroleum.
Council Minutes 2020 06 16
Page 6 of 13
IN FAVOUR
A. Heinrich
B. Guyon
K. Westerlund
D. Wiltse
M. Gressler
OPPOSED
5. Wheale
H. Swan
CARRIED
Request to Waive Tax Penalties - Westbrick Energy
C. Swap presented a request from Westbrick Energy to have their tax penalties reduced.
453/20-06-16 Moved by D. Wiltse that Council not reduce the total tax penaltiesfor Westbrick Energy.
IN FAVOUR
A. Heinrich
B. Guyon
K. Westerlund
D. Wiltse
M. Gressler
OPPOSED
S. Wheale
H. Swan
CARRIED
PUBLIC WORKS Public Works
Private Approaches Policv PW-10
L. Fischer presented PW-10 Policy for Council's review.
454/20-06-16 Moved by S. Wheale to direct Administration to develop an
application form and tracking mechanism for approach
maintenance requests and bring back to the July 7, 2020 Council
Meeting.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 7 of 13
Children at Play Signs
L Fischer presented information and costs on Children at Play Signs.
455/20-06-16 Moved by M. Gressler to direct Administration to bring back the
costs of the big and little Children at Play signs, where they are
required, how much the cost would be and where the funds
would come from.
CARRIED UNANIMOUSLY
Road Issue South of Violet Grove
B. Guyon raised a concern with the ground moving and sluffing in the Violet Grove area.
456/20-06-16 Moved by A. Heinrich to receive the Reeve's report on the road
south of Violet Grove for information.
CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 2:25 p.m. and the meeting resumed at 2:36 p.m.
GENERAL
MATTERS General Matters
Council Lunch Catering
H. Swan suggested Council bring their own lunches for Council meetings.
457/20-06-16 Moved by M. Gressler to resume providing Council lunches during
Council meeting days.
IN FAVOUR
A. Heinrich
S. Wheale
B. Guyon
D. Wiltse
M. Gressler
OPPOSED
H. Swan
K. Westerlund
CARRIED
Virtual Meeting Attendance
B. Guyon suggested Council limit their attendance at virtual meetings.
458/20-06-16 Moved by M. Gressler to direct Administration to update
Council -1 policy to reflect virtual meeting attendance and bring
back to the July 7, 2020 meeting.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 8 of 13
Land Acquisition Questions
459/20-06-16 Moved by H. Swan that Administration research and bring back to
the August 18, 2020 Council meeting, any motion made to acquire
land or to research acquiring land around Lodgepole since
October 2017, and furthermore bring back any steps taken, any
communication on, and any progress made on said lands.
CARRIED UNANIMOUSLY
Warburg Seed Cleaning Board
B. Guyon gave a report on his meeting with the Warburg Seed Cleaning plant expansion
and questioned his authority to vote on financial issues.
460/20-06-16 Moved by M. Gressler to receive the Reeve's report on the
Warburg Seed Cleaning Board for information.
CARRIED UNANIMOUSLY
CORRESPONDENCE
ITEMS Correspondence/Items for Information
Dan Hanson regarding concrete and cement industry in Alberta
461/20-06-16 Moved by A. Heinrich to receive the Concrete Industry letter for
information.
CARRIED UNANIMOUSLY
West Valley Park Pump Track Volunteer Committee request for support
462/20-06-16 Moved by H. Swan to receive the West Valley Park Pump Track for
information.
CARRIED UNANIMOUSLY
Municipal Affairs Provincial Education Requisition Credit (PERC) program
463/20-06-16 Moved by S. Wheale to receive the letter from Municipal Affairs
regarding PERC for information.
CARRIED UNANIMOUSLY
Municipal Affairs 2020 Gas Tax Fund allocation
464/20-06-16 Moved by H. Swan to receive the letter from Municipal Affairs
regarding Gas Tax Fund for information.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 9 of 13
COUNCILLOR
REPORTS Councillor Reports April 2020
Reeve B. Guyon reported that he attended:
> CARP Meeting and E Central Meeting> Regular Council Meeting
> Development Meeting
> Regular Council and Minister Mclver> Premier E Meeting
> Hemp Seminar 2 days
> Municipal Affairs Town Hall and Warburg Seed Cleaning
> Regular Council Meeting
> Budget Meeting and Global E Meeting
> Telephone Town Hall E Meeting
> RMA Resolution Session
> Minister of Municipal Affairs E Meeting
> CAPP Meeting
Councillors. Wheale reported that she attended:
> Regular Council x 3
> Regular Council continuation
> RMA Update
> Final Budget
> RMA Resolution Session
Councillor A. Heinrich reported that he attended:
> Regular Council x 3
> MPC
> ASB
> Budget Meeting
> RMA Resolution Session
Councillor K. Westerlund reported that she attended:> Central Zone AHS Meeting
> Regular Council Meeting x 3
> Premier Town Hall Meeting x 3
> ASB
> Final Budget Meeting
Councillor H. Swan reported that she attended:> Regular Council Meeting x 3
> Premier Town Hall X 3
> MPC
> ASB
> RMA Resolution Session
> Final Budget Meeting
Council Minutes 2020 06 16
Page 10 of 13
Councillor M. Gressler reported that he attended:
> Regular Council X 3
> MPC
> Final Budget Meeting
Councillor D. Wiltse reported that she attended:
> Drayton Valley Library Board
> Regular Council Meeting X 3
> Mayors and Reeves meeting - no charge
> Breton Library Meeting
> Budget Meeting
> Library Board Meeting
> RMA Virtual Resolution Session
465/20-06-16 Moved by M. Gressler to receive the Councillor Reports for
information.
CARRIED UNANIMOUSLY
MEETING
DATES Meeting Dates
Workshop Dates
466/20-06-16 Moved by to continue the CAO review on June 22, 2020
Workshop Date starting at 11:30 a.m.
IN FAVOUR
A. Heinrich
H. Swan
B. Guyon
K. Westerlund
D. Wiltse
M. Gressler
OPPOSED
S. Wheale
CARRIED
467/20-06-16 Moved by M. Gressler to cancel July 6, 2020 workshop.
CARRIED UNANIMOUSLY
468/20-06-16 Moved by K. Westerlund to set August 17, 2020 as a BudgetUpdate Workshop.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 11 of 13
Reeve's Attendance at Graduations
469/20-06-16 Moved by M. Grassier to approve the Reeve or alternate to attendthe Breton Graduation by video clip, Frank Maddock High Schoolby video clip and Holy Trinity Academy parade June 19, 2020.
K. Westerlund offered a friendly amendment to include S. Wheale
to attend Breton graduation by video clip.
M. Grassier accepted the amendment.
CARRIED UNANIMOUSLY
Reeve called for a break at 3:39 p.m. and the meeting resumed at 3:46 p.m.
470/20-06-16 Moved by K. Westerlund that the regular council meeting proceed
into closed session at 3:46 p.m. to discuss:a) Development Update FOIP Section 19
b) Library Discussion FOIP Section 16
c) Hemp Discussion FOIP Section 16,21
IN FAVOUR
A. Heinrich
H. Swan
B. Guyon
K. Westerlund
D. Wiltse
M. Grassier
OPPOSED
S. Wheale
CARRIED
471/20-06-16 Moved by A. Heinrich that the regular Council Meeting of June 16,2020 come out of closed session at 4:21 p.m.
CARRIED UNANIMOUSLY
Reeve B. Guyon called for a break at 4:21 p.m. to allow ample time for the public toreturn and the meeting resumed at 4:26 p.m.
472/20-06-16 Moved by H. Swan to accept development update forinformation.
CARRIED UNANIMOUSLY
473/20-06-16 Moved by K. Westerlund to approve the letter of intent with theUnited Church Trustees.
CARRIED UNANIMOUSLY
Council Minutes 2020 06 16
Page 12 of 13
ADJOURNMENT
474/20-06-16 Moved by D. Wiltse to accept the hemp update for information.CARRIED UNANIMOUSLY
475/20-06-16 Moved by M. Gressler that the regular Council Meeting of June16, 2020 adjourn at 4:29 p.m.
CARRIED UNANIMOUSLY
Chief Ad istrative Officer
Council Minutes 2020 06 16
Page 13 of 13
