JAMBAR Constitution

7/29/2019 JAMBAR Constitution

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Adopted 26 th May 1986

THE JAMAICAN ASSOCIATION

RTICLES

I. NAMEThe name of the Association shall be THE JAMAICAN ASSOCIATION.

II. OBJECTIVESThe objectives of the Association shall be:

i. To act as a forum for Jamaicans, their families and friends who are living in Barbadosand to disseminate information pertinent to such persons;

ii. To rally to the assistance of Jamaicans and their families who are in need;

iii. To liaise with Jamaican Associations in other countries; and

iv. To bring Jamaicans together socially and to act as a body to promote some communityservice.

III. MEMBERSHIP

A. Membership is open to all Jamaicans and their spouses living in Barbados. For this purpose, aJamaican is defined as any citizen, resident or person of Jamaican lineage. Any member mayterminate his/her membership at any time by notice in writing to the Secretary.

B. ASSOCIATE MEMBERSHIP

Any non-Jamaican (not being a spouse of a Jamaican) who wishes to affiliate with thisAssociation may be an Association Member.

IV. OFFICERS AND EXECUTIVE COMMITTEE

A. The officers of the Association shall be:i. A President

ii. A Vice-Presidentiii. A Secretaryiv. An Assistant Secretary/Public Relations Officer andv. A Treasurer


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B. The Executive Committee shall consist of:

i. The Officers of the Association;ii. The immediate Past President (except in the first year of the Association); and

iii. One member of the Association appointed by the Officers of the Association.

V. DUTIES OF OFFICERS

The President shall take the chair at meetings of the Executive Committee and of theAssociation and perform such other duties as may be necessary for the proper functioning of the Association and/or authorized by the Executive Committee.

The Vice President shall preside over meetings of the Association and the ExecutiveCommittee in the absence of the President.

The Secretary shall:

i. Take minutes of the meetings of the Association and of the Executive Committee.ii. Summon meetings of the Association and of the Executive Committee.

iii. Present the Annual Report at the Annual General Meeting.

iv. Deal with correspondence and all other matters related to the office of the Secretary.

The Assistant Secretary/Public Relations Officer shall:

i. Assist the Secretary and deputise in the absence of the Secretary.

ii. Plan, implement and supervise all public relations of the Association within thecommunity to various news media, other organizations and the public in general; and

iii. Comply with the general directives of the Executive Committee in respect of publicrelations activities.

The Treasurer shall:

i. Receive subscriptions, record them in a book kept for that purpose, and give appropriatereceipts therefor.

ii. Lodge all monies received in the bank appointed by the Association.

iii. Keep an account of all receipts and expenditure.iv. Withdraw money from the Associations bank Account when so authorized by the

Executive Committee, provided that all withdrawal slips and cheques shall be signedby the officers designated for that purpose by the Executive Committee.

v. Submit a financial report at the Annual General Meeting of the Association, andproduce the Associations bank book for inspection after the accounts have beencertified.


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VI. SUBSCRIPTIONS, DONATIONS AND APPEALS

The subscriptions payable for membership shall be determined by the Executive Committee subjectto the ratification by the general body.

The Association shall have the power accept donations and make special appeals for funds which

shall be used solely for the furtherance of its objects.

VII. MANAGEMENT

The Management of the Association shall be vested in the Executive Committee. The ExecutiveCommittee shall have the right to establish sub-committees for special purposes and shall have thepower to appoint members to such sub-committees. Notwithstanding the above, all sub-committees shall include at least one member of the Executive Committee.

VIII. ELECTION OF OFFICERS AND COMMITTEE

i. The officers of the Association shall be elected annually at the Annual General Meeting.

ii. No officer or other member of the Executive Committee shall hold the same office for morethan three consecutive years.

iii. The other member of the Executive Committee (other than the Immediate Past President) shallbe elected by the officers.

IX. REMOVAL OF OFFICERS AND COMMITTEE MEMBERS

i. The Association may at an Extraordinary General Meeting remove any officer or member of the Executive Committee for failure to attend three consecutive meetings of the Association orthe Executive Committee respectively without reasonable excuse, or for conduct prejudicial tothe interest of the Association.

ii. Any vacancy may be filled by the members at the same meeting.

iii. The Executive Committee may fill, for the period up to the next Annual General Meeting anyvacancy on such Committee that may arise other than removal under the sub-paragraph IX .iabove.

X. MEETINGS

i. The financial year of the Association shall end on the 31 st day of December and the AnnualGeneral Meeting shall be convened by the last week in February of each year or such later dateas the Executive Committee deems suitable for its members.

ii. At least fourteen (14) days notice of such meeting shall be sent to all members. One third (1/3)of the financial members of the Association, or twenty such members, which ever is less, shallconstitute a quorum at the Annual general Meeting. In the event of a quorum not being present,the Meeting shall be adjourned to such place, date and time within the following fourteen daysas the President shall decide, and the financial members at such meeting shall constitute aquorum. Seven days notice of such meeting shall be given to members.


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iii. An Extraordinary General Meeting may be convened at any time by a resolution of theExecutive Committee or on the written request of at least six financial members of theAssociation. A meeting held on such request shall be held within fourteen of the receipt of suchrequest by the Secretary and the Secretary shall give the other members of the Association atleast seven days notice of such meeting. The quorum at such meeting shall be the same as the

quorum at the Annual General Meeting.iv. The Executive Committee shall have the right to call the Association for any other activity in

addition to the aforesaid meetings.

XI. VOTING

i. At all General Meetings of the Association every financial member, not including the Presidentshall have one vote and in case of equality of votes the President shall have a casting vote.

ii. An un-financial member and an Associate member shall not be entitled to hold office.An un-financial member is one whose subscription has not been paid for the current year.

iii. Voting shall be by show of hands or by ballots.

XII. EXCUTIVE COMMITTEE MEETINGS

The Executive Committee shall meet as required but not less tan four times per year. Fourmembers of the Executive Committee shall constitute a quorum. Each member shall have one votebut in the case of equality of votes the President or the Chairperson of such meeting shall have acasting vote.

XIII. AMMENDMENT OF THE CONSTITUTION

i. The Association in an Annual General Meeting, by a resolution passed by not less than twothirds of financial members present and voting, my amend this Constitution, save thatamendments to this clause may only be made by resolution passed by not less than 4/5ths of thefinancial members of the Association.

ii. The proposed resolution shall be submitted in writing to the Secretary and shall be circulatedwith the notice convening the meeting.

XIV. RATIFICATION

This Constitution will become effective upon its ratification by two thirds of the financialmembers.

1986-06-11

Documents

JAMBAR Constitution