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Jan-Henrik Tiedemann IEC Community Manager
IEC Academy Manager
IEC Academy Webinar
2018-01-25
www.iec.ch/academy
IEC Collaboration Platform is an important module of the
IEC future standards development and business platform:
http://go.iec.ch/newstdplatform
IBM Collaboration Tools Suite
Introduced in 2007
– Workspace for TC/SC, WG, MT, PT,CA…
– offered for national use by IEC NCs,
– upload and distribution
of documents, discussion forum;
– assignment of tasks / issues.
Stand-alone platform
30.000 users
business continuity
IBM Collaboration Tools Suite (CTS), has entered its end-of-life phase.
It will no longer be supported by IBM. We need to change the tool.
CURRENT CTS CHALLENGE
• New agile approach of working
• Hands-on, informal group of over 60 users
• Groups are created per project
• Giving recommendations for IEC IT projects
• Call for participation in April 2016
• All activities communicated in IEC ITnet (itnet.iec.ch)
• 7 Workshops done 2016 - 2017
• CTS Reference Group already using new Collaboration Platform for test and discussion
Daily Stand-up
Sprint
Product Backlog • Legacy functionalities • Users pain points &
wishes (2nd workshop) • Users feedback
Sprint Backlog Iteration
4 weeks Business value & IT constraints
Continuous feedback
Sprint Review • Demo on the staging
environment • Release notes • Testable product
increment
International
Electrotechnical
Commission
Sprint Review
CTS Reference Group
Organizations (CENELEC, …)
IEC CO
Business Owner Jan-Henrik Tiedemann
Agile Project Manager Cyril Wannaz
Team Online Authoring
NC TC/SC CA
IT Development
International
Electrotechnical
Commission
Frontend: Angular
• Best fit for robust and ergonomic web applications
• Supported by one of the big four
• Active since 2009 (trusted by UN, WEF, IRU..)
• New major version released in 2017
Backend: Drupal 8
• Modular CMS development framework
• One of the greatest and most active open-source community
• Active since 2001 (trusted by WEF, UNESCO..)
• New major version 8 released in 2017
• 15k new Drupal 8 sites / month
business continuity
The new IEC Collaboration Tools Suite will be introduced in several phases.
The first phase will replace the tool with the existing set of functions. In the following phases, more functions will be added.
CURRENT CTS CHALLENGE
The objective of this first phase is to ensure business continuity.
1. Migrate all content
2. Provide existing functionalities: file sharing, discussions, notifications.
3. Address key users issues
4. Offer an easy to use user interface.
SOLUTION CURRENT CTS
business continuity
improved user experience
Wiki-centric
CURRENT CTS
Page
Page
Page
• Must create a “page” to upload documents.
• Discussions are linked to the “page” and not the document.
Document management is missing… impossible to search, organize, archive and manage versioning at a document level
CHALLENGE
improved user experience
Wiki-centric
CURRENT
Page
Page
Page
SOLUTION
• Structured file management system.
• Collect metadata for documents.
• Integrate document related discussions.
Document-centric
IEC Collaboration Platform
improved user experience
Wiki-centric
CURRENT
Page
Page
Page
SOLUTION
Document-centric File manager, with direct links to document discussions
Preview of PDF + Office docs
Multiple downloads with zip creation
IEC Collaboration Platform
improved user experience
Wiki-centric
CURRENT
Page
Page
Page
SOLUTION
CTS NEXT
Document-centric
File upload wizard with:
• Drag & drop
• Multiple files
• Metadata collection
IEC Collaboration Platform
improved user experience
Wiki-centric
CURRENT
Page
Page
Page
SOLUTION
• Document discussions.
• Collect metadata for documents.
• Allow document related discussions
Document-centric Document discussions:
• Visible from file manager
• Multiple topic threads, not just comments
IEC Collaboration Platform
improved user experience
Wiki-centric
CURRENT
Page
Page
Page
SOLUTION
Discussion forums:
• For subject related discussions
• Attachments linked to files in document manager
IEC Collaboration Platform
Drag & Drop file upload
Multiple files with Metadata collection
Document-centric, simplified end user approach
Document centric discussions
Preview of PDF + Office docs Multiple downloads with zip creation
Intuitive dashboards
Feature rich document management
Multiple topic threads, not just comments
2017 December 20 Completion of the first development phase: staging platform ready for content
migration to initiate the validation period.
2018 January, weeks 2 – 3 Migration of existing content on test platform and quality checks by project team
2017 December – 2018 March
January, weeks 3 – 4
One-to-one communication with all CTS business groups
for each business group, individual communication to kick-off validation
period once quality checks passed
2018 April 1 Migration of all content to the production platform.
Once a business group has given final validation, ALL content for the
business group will be migrated. (All IEC TC/SC and Management
Committee workspaces will be migrated at the same time.)
The old CTS will remain accessible in read-only mode until end Q4 2018
Business Group users start working on the production version of the new
IEC Collaboration Platform
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Jan-Henrik Tiedemann IEC Community Manager
IEC Academy Manager
IEC Academy Webinar
2018-01-25
www.iec.ch/academy
