January 14, 2015 Dear Spotlight Youth Theater Parents and Participants, Thank you for attending the Peter Pan & Wendy Parent Meeting tonight. Please see the enclosed packet of information and forms about the show. Please make sure you look through the information thoroughly and follow the check list below to ensure that you have completed all forms and tasks associated with your child’s participation in this production.

o Email Christine Madden with my first and second volunteer choice (if applicable). *By 1/21

o Complete & hand in the Cast Participation Agreement with T-shirt order form on the back

* By 1/21, with T-shirt payment

o Hand in SCA Photo Release (if one is not already on file for my child or I would like to change my child’s release status). *By 1/21

o Ordered tickets for the show, utilizing my comp code received for volunteering (if applicable).

*$9 Adult & $8 Student/Senior tickets go on sale on February 2 to cast members only & February 16 to the general public

o Emailed Christine my child’s bio.

*By 3/4

o If ordering a Best Wishes Ad for the show program; handed in my Best Wish form and payment as well as emailed Christine my student’s picture for the ad. *By 3/4

o Send in any props that the director, Christine or parent volunteers asked me to contribute to the

show for my child. *By 3/7

o Send in any costume pieces that the director, Christine or costume designer asked me to contribute to the show for my child. *By 3/7

Thank you,

Christine A. Madden SCA Theater Department Coordinator (440) 337-1401, cmadden@solonohio.org

Presents

Peter Pan & Wendy Artistic & Production Staff Director: Dominick Chicotel Stage Managers: Meredith Maiorana & Alicia Nimrick Production Assistant: Acadia Kear

Production Manager: Billy Conklin Costume Designer: Lisa Wilson

Theater Department Coordinator: Christine A. Madden, (440) 337 - 1401, cmadden@solonohio.org Office Hours: Mon. 9 am - 1:30 pm, Tues. 9 am - 4:30 pm, Thurs. 9 am - 4:30 pm & Fri. 9 am - 6 pm *Times when Christine is most available to talk or meet. About the Show: Rediscover the loopy fun and the darker corners of J.M. Barrie's original novel with this faithful, fast-moving, and easy-to-stage adaptation. When the carefree and careless Peter Pan flies into the nursery of the Darling home, Wendy follows her instincts for maternity and adventure, bringing her little brothers along to the magical Neverland to take care of the motherless Lost Boys. Soon the Darling children are swept into Peter's deadly battle with Captain Hook and his mostly-fearsome pirate crew. With so much excitement, why ever go home again...? *Content furnished by Playscripts.com Attendance: The casting of this show has been based, in part, on the availability each student wrote on their audition form. SCA expects that students will remain available for rehearsal based on the conflict information listed on their cast contract and audition form. In the case of illness, SCA requires a call in advance to alert directors in the event that a student will be late, leaving early or absent from rehearsal. A call in the case of emergency is respectfully requested if at all possible. ABSOLUTELY NO ABSENCES FROM TECH REHEARSALS, DRESS REHEARSALS OR PERFORMANCES ARE PERMITTED. An absence, late arrival or early departure from rehearsal not previously disclosed on this form or the student’s audition form, a “no call, no show” or an absence during the mandatory technical and/or dress rehearsals may result in your removal from parts of or the entirety of this production (with the exception of conflicts arising from serious illness and/or emergency). *Please call the SCA front desk (440) 337-1400 to report an immediate conflict due to illness or emergency to the directors. Accountability: Students are also expected to come to rehearsal prepared and with the best possible attitude. If a student is absent for any part of rehearsal, it is their responsibility to contact another cast member or the stage manager and get caught up on anything missed. Please note that, at the directors’ discretion, a student may be removed from sections of the show if missed material has not been made up. Attitude: SCA views the Spotlight Youth Theater Program as a place where students can grow and mature as excellent young performers. In order to maintain this positive environment, SCA expects all of the students participating in this program to be positive and supportive to their fellow cast members. There will be a zero-tolerance policy for any type of negativity, teasing or bullying while at SCA. Students are encouraged to speak with a director, stage manager or Christine Madden in the case of a conflict. Attire and Materials: Each student should come to rehearsal in comfortable attire that they can move well in. Students with long hair should have it tied back for each rehearsal. Please DO NOT allow students to wear open toed shoes, especially flip flops, to rehearsal. Other important materials that should be brought to each rehearsal include: dance shoes, a notebook, the show script and score, a pencil, a water bottle and extra work. A “study hall” area will be set up in the SCA Gallery this season so that students who wish to do homework when not on stage may do it in a place free from interruptions. Scripts: Scripts are your student's to keep. Each student should write their name on the front of their script. Please encourage your student to take good care of their script and only write in it in pencil. Production Schedule: See the attached calendar for details on all rehearsal and performance dates. A breakdown calendar, highlighting what students are called to and working on in each rehearsal will be provided to you every few weeks as rehearsals progress.

Ticket Information: Peter Pan & Wendy tickets are $8.00 for Students/Senior (age 60 & up) and $9.00 for Adults. They will go on sale to cast members only Monday, February 2. Tickets for the general public will go on sale Monday, February 16. All parents who have volunteered will receive a comp code good for 2 comps. All ticket transactions are non-refundable and non-exchangeable. For this reason, please be sure to claim any comp tickets when ordering. Volunteers: Volunteers are essential to each and every production at SCA! Each family that signs up for one or more jobs listed below will receive 2 tickets to the show of their choice. If you are interested in helping to bring this production to life, please sign up for a volunteer position by emailing Christine Madden with your volunteer preference by Wednesday, January 21. Volunteers are needed in the following areas: ~ Thank you in advance for your continued support!

*Volunteers during performances are asked not to leave their job unattended until released by an SCA staff member. SCA Volunteers, unless purchasing or using one of their complimentary tickets, will not have a reserved seat at the performance. Bio Information: Please email your child’s bio to Christine Madden by Wednesday, March 4. You will receive a confirmation email when it has been received. *Please look for an email with bio examples and format instructions in weeks to come. Photo Release: If SCA does not already have a Photo Release form on file for your student, or you would like to change the status of your child’s Photo Release, please completely fill out the form that has been provided to you and return it to Christine Madden. A completed Photo Release must be on file for a student to take part in the cast picture. Dress Rehearsal Video & Photos: Parents are welcome to record their student’s final dress rehearsal. AMH Creatives Photography will again take pictures of the final dress as well as head shots of the cast. For a period of time after the show, prints may be obtained through a private link to AMH that will be emailed to parents. No flash photography or recording of the actual performances will be permitted. We also ask that if you take video or photos of other people’s children, that you do not post these images online without the parent’s express permission.

Show Marketing (6) Parents needed

Each parent will assist with distributing at least 30 fliers throughout the community. Solon Center for the Arts will create fliers, make t-shirts and send press releases to the local newspapers. These volunteers are welcome to suggest any other resources that can be utilized to promote the show to Christine Madden.

Costumes (4) Parents needed

These volunteers will assist the Costume Designer, Lisa Wilson, in acquiring costumes and accessories for the students. A costume list as well as the email addresses of all involved parents will be given to costume volunteers in order to help assist with the gathering of these items. All costumes must be completed by Saturday, March 7.

Props (2) Parents needed

These volunteers will assist the director in acquiring props for the show. A props list and email addresses of the other parents in the cast will be given to props volunteers in order to help assist with the gathering of these items. All props must be gathered by Saturday, March 7.

Hair & Make-up (4) Parents per performance

These volunteers will assist all cast members in applying character appropriate makeup and with hair styles prior to 1 of the Dress Rehearsals on either Wednesday, March 18 or Thursday, March 19 and at least 2 Performances on March 20 - 22. Please sign up for each day you intend to help.

Cast Party (3) Parents needed

These volunteers will assist with the passing out of desserts and beverages and cleanup at the cast party on Sunday, March 22 after the 2:00 pm show. All cast party volunteers are asked to report to Christine Madden directly after the show to begin assisting with the cast party. Volunteers are also welcome, but not required, to bring donations of food to the party. Anyone wishing to contribute a food item should speak with Christine by Saturday, March 14.

Ushers (4) Parents per performance

These volunteers will tear tickets, usher audience members to their seats and distribute programs before at least 1 performance March 20 - 22. Volunteers must arrive 45-minutes prior to the performance that they have been assigned to and report to Christine Madden.

Peter Pan & Wendy SCA Spotlight Youth Theater Actor’s Agreement

Please return this form to the SCA Front Desk or Christine Madden no later than Wednesday, January 21. *Don’t forget! T-shirt orders, on the back of this form, & photo releases are also due today.

Parents please email Christine Madden at cmadden@solonohio.org if you would like to volunteer. ~ Thank you!

Understanding Your Commitment To fully understand SCA’s expectations of you and your commitment to this production as well as the rest of your cast-mates, please read over the following information and complete the form as indicated. Attendance: The casting of this show has been based, in part, on the availability each student wrote on their audition form. SCA expects that students will remain available for rehearsal based on the conflict information listed on this form and their audition form. In the case of illness SCA requires a call in advance to alert directors in the event that a student will be late, leaving early or absent from rehearsal. A call in the case of emergency is respectful-ly requested if at all possible. ABSOLUTELY NO ABSENCES FROM TECH REHEARSALS, DRESS REHEARSALS OR PERFORMANCES ARE PERMITTED. An absence, late arrival or early departure from rehearsal not previously disclosed on this form or the student’s audition form, a “no call, no show” or an absence during the mandatory technical and/or dress rehearsals may result in your removal from parts of or the entirety of this production (with the exception of conflicts arising from serious illness and/or emergency). Accountability: Students are also expected to come to rehearsal prepared and with the best possible attitude. If a student is absent for any part of rehearsal, it is their responsibility to contact another cast member or the stage manager and get caught up on anything missed. Please note that, at the directors’ discretion, a student may be removed from sections of the show if missed material has not been made up. Attitude: SCA views the Spotlight Youth Theater Program as a place where students can grow and mature as excellent young performers. In order to maintain this positive environment, SCA expects all of the students participat-ing in this program to be positive and supportive to their fellow cast members. There will be a zero-tolerance policy for any type of negativity, teasing or bullying while at SCA. Students are encouraged to speak with a director, stage manager or Christine Madden in the case of a conflict. Production Schedule: Rehearsals: Mondays & Wednesdays (5:00 pm - 7:00 pm) and Saturdays (11:00 am - 2:30 pm), January 14 -

March 11 Technical & Dress Rehearsals: Saturday, March 14 (11:00 am - 2:30 pm) Tuesday, March 17, Wednesday,

March 18 and Thursday, March 19 (6:00 pm - 9:00 pm) *No absences permitted Performances: Friday, March 20 (7:30 pm), Saturday, March 21 (2:00 pm & 7:30 pm); and Sunday, March

22 (2:00 pm) *Call time an hour and a half before curtain My student and I have read this contract and are familiar with the dates, times and commitment to this production. We understand the importance of the commitment and the need for his/her attendance. We accept that it is our responsibility to make up any materials missed during absences. We also understand, due to the importance of the rehearsal process, an absence, late arrival or early departure from rehearsal not previously disclosed on this form or the student’s audition form, a “no call, no show” or an absence during the mandatory technical and/or dress rehears-als may result in your removal from parts of or the entirety of this production (with the exception of conflicts arising from serious illness and/or emergency). Student’s Name (please print) Student’s Signature Parent(s) or Guardian(s) Signature: Date: I would not like my or my student’s personal information (name, address, phone number and email address) included in the Cast Contact Sheet. *Parent or Guardian’s initials only please. *Please use the space on the back of this sheet to confirm all conflicts, late arrivals and early departures for this production. It is very important that all rehearsal conflicts be thoroughly accounted for on this form as they were on the student’s audition form.

T-Shirt Order

A show t-shirt will be ordered through Solon Center for the Arts. The cost of the t-shirt is $7.00. If you or your child would like a show shirt, please complete

the information below and return it to the SCA front desk or Christine Madden with your payment by Wednesday, January 21.

Student Name: T-Shirt Size:__________ Adult Sizes S, M, L, Youth L Payment Method: Please check one Cash Check # *Checks can be made out to Solon Center for the Arts Credit: VISA MC DISC AMEX Payment Processed by: Date:

REHEARSAL CONFLICTS:

SOLON CENTER FOR THE ARTS

Release for use of photographs and videotape (Rev. 2-25-2011)

For good and valuable consideration, I hereby give Solon Center for the Arts, its legal representatives and

assigns, those for whom Solon Center for the Arts is acting, and those acting with its permission, or its employees, the

right and permission to use, reuse, and/or publish, and republish photographic pictures and portraits of me/my child, or

reproduction thereof in color, or black and white, made through any media, including local cable stations and the

internet (i.e. Solon Center for the Arts Facebook page and website), by Solon Center for the Arts, for any purpose

whatsoever, including the use of any printed matter in conjunction therewith.

I hereby release, discharge, and agree to save harmless Solon Center of the Arts, its representatives, assigns,

employees or any person or persons, corporation or corporations acting under its permission or authority, or any

person, persons, corporation, corporations, for whom it might be acting including any firm publishing and/or

distributing the finished product in whole or in part, from and against any and all liability or claims arising out of

such use.

I have read the foregoing release, authorization and agreement, before affixing my signature below, and state

that I fully understand the contents thereof.

□ YES, SCA may take and use photographs and/or videotapes of my child (children) for the ABOVE STATED

PURPOSES.

□ YES, SCA has permission to photograph and/or videotape my child (children) and may ONLY use these

photographs and/or videotapes in catalogues/periodicals (that may appear on the internet) and for video

documentation. HOWEVER, I DO NOT CONSENT to allow SCA to place any additional images and/or

video of my child (children) on the internet.

□ NO, SCA may not take or use photographs and/or videotape of my child (children) for the ABOVE STATED

PURPOSES. Therefore, I acknowledge that my child (children) will not be included in public performances

that are photographed and/or videotaped for documentation.

I fully understand that Solon Center for the Arts and the City of Solon will not be held responsible for what

other individuals/organizations do with personal photos or DVDs they have created and/or purchased of

theatrical productions and/or recitals.

NAME OF CHILD/ CHILDREN (print) ADDRESS CITY/ STATE/ ZIP

PARENT/ GUARDIAN (print) ADDRESS CITY/ STATE/ ZIP

PARENT/ GUARDIAN (print) ADDRESS (if different) CITY/ STATE/ ZIP

__________________________________ _________________________________

PARENT SIGNATURE PARENT SIGNATURE

Signed at Solon, Ohio, this ______ day of _______________, .

Solon Center for the Arts ● 6315 SOM Center Road ● Solon, Ohio 44139 ● 440.337.1400 ● Fax 440.337.1404

Show Support to your Son or Daughter! Participate in the Best Wishes Section of the Playbill.

These special messages will be included in the Playbill for the performances of Peter Pan & Wendy for $25.00. (Limit 25 characters per line: spaces and punctuation must be included in the character total.)

Also include a picture with your message! Simply email a 1 inch x 1 inch JPEG or TIFF to cmadden@solonohio.org. Hard copy pictures or pictures submitted in any other format can not be used.

Best Wishes forms and pictures must be submitted to Christine Madden no later than Wednesday, March 4. *Don’t Forget! Cast Bios are also Due Today!

All messages are subject to approval. Payment MUST accompany this agreement in order to be printed. Amount Due: $ Payment Method: Please check one

Cash

Check *Checks can be made out to Solon Center for the Arts

Credit: VISA MC DISC AMEX

Payment Received by: Date:

Solon Center for the Arts presents

Solon Center for the Arts, 6315 SOM Center Road, Solon Ohio 44139 . (440)337-1400 . www.solonarts.org

Child’s Name:

~ January 2015 ~

Sun Mon Tue Wed Thu Fri Sat

11 12 13 14 Rehearsal

5 pm - 6:45 pm

Mandatory Parent Meeting

6:45 pm

Character Development

7:15pm - 8:15 pm

15 16 17 Rehearsal

11 am - 2:30 pm

18 19 20 21 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

*Volunteer Choices, Contract with T-Shirt Order & Photo

Releases Due Today.

22 23 24 Rehearsal

11 am - 2:30 pm

25 26 27 28 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

29 30 31 Rehearsal

11 am - 2:30 pm

~ February 2015 ~

Sun Mon Tue Wed Thu Fri Sat

1 2 *Tickets on Sale to Cast Members Only

3 4 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

5 6 7 Rehearsal

11 am - 2:30 pm

8 9 10 11 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

12 12 14 Rehearsal

11 am - 2:30 pm

~ February 2015 ~

Sun Mon Tue Wed Thu Fri Sat

15

16

*Tickets on Sale to the General Public

17 18 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

19 20 21 Rehearsal

11 am - 2:30 pm

22 23 24 25 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

26 27 28 Rehearsal

11 am - 2:30 pm

~ March 2015 ~

Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

*Bios & Best Wishes Due

5 6 7 Rehearsal

11 am - 2:30 pm

*Props & Costume

Contributions Due

8 9 10 11 Rehearsal

5 pm - 7 pm

Character Development

7:15pm - 8:15 pm

12 12 14 Technical Rehearsal

11 am - 2:30 pm

15

16 No Rehearsal

Due to Choir Concert

Dry Tech for Production Staff

TBD

17 Technical Rehearsal

6 pm - 9 pm

18 Dress Rehearsal

6 pm - 9 pm

19 Dress Rehearsal

6 pm - 9 pm

20 Performance

7:30 pm

Call Time

6:00 pm

21 Performance

2:00 pm & 7:30 pm

Call Time

12:30 pm & 6:00 pm

22 Performance

2:00 pm

Call Time

12:30 pm