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JDE Project Success with Cloud-based, Mobile & Collaborative Project Management. Session ID 100090 Presented by: Fermin Rodriguez – Premier Group Jorge Sanabria – Premier Group. What is a PM C loud?. Central PM Tool. Encrypted Access via Internet. Projects with 360º vision. - PowerPoint PPT Presentation
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JDE Project Success with Cloud-based, Mobile & Collaborative
Project Management
Session ID 100090Presented by: Fermin Rodriguez – Premier GroupJorge Sanabria – Premier Group
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What is a PM Cloud?
Encrypted Access via Internet
Central PM Tool
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Projects with 360º vision
Central Virtual
PM
Executive
Consultants
Project Managers
Super User
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Examples of Companies using Cloud PM
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Project Challenges• Geography• Language• Time Zones• Uncontrolled Out of Scope• Unbilled Out of Scope• Wrong customer expectations
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Former Tools
• MS Project on each PM and team member computer.
• Project Server for Development Team• Required 2 people to maintain operation
– Sync issues
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Issues• Deficient information for project managers• Sub-optimal utilization• No visibility on resources for unexpected
commitments• No central documentation• No basis to support lessons learned• Time entries disconnected from projects
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Internal Needs to address:
• Affected groups:– Managers– Project Managers– Consultants– Clients
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Manager’s Needs
– Project KPI’s– Resource Utilization– Issue tracking and project health– Resource cost– Performance
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Project Managers’ Needs– Early identification and correction of problems– Weekly progress reports– Used vs. planned hours– Project templates– Project documentation– Issue tracking– Scope tracking– Project team assignments
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Consultant’s needs
– Awareness of Assignments– Planned vs. available hours– Access to shared documents– Out of scope tracking
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Customer’s needs
– Weekly reports– Project baselines– Issue tracking– Out of Scope tracking
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Expected Value
• Centralized Tool• Full customer engagement• Integration at all levels • Portfolio management
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Functionality Evaluated
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Minimum Expected Features
• Project Management• Time Entry• Internal e-mail• Attachments• Work Flow• Issue management
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Open Source & Web Tools Considered
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Desktop & Web Proprietary Tools
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Implementation
• In 90 days• New procedures• Stick to best practices• More team focus and discipline• Direct billing
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Process Groups vs. Knowledge Areas RelationshipsInitiating Planning
• • • •
Executing
•
•
Monitoring Controlling
• • • • •
• •
Closing
• Integration Mgmt Scope Mgmt Time Mgmt Cost Mgmt Quality Mgmt HR Mgmt Communications Mgmt Risk Mgmt Procurement Mgmt Stakeholders Mgmt
PM Book
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Simulation
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Fermin Rodriquez Executive Sponsor
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Initial Activities
Setup and Prototype
Go Live Preparations
Training
Go Live
Project Phases
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Schedule
Oct Nov Dec Jan
Initial Activities
Setup and Prototype
Go Live Preparations
Training
Go Live
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Org Chart
Steering Committee
Project Manager
Implementation Team
Finance Payroll Distribution WMS Technical
Fermin Rodriguez
Jorge Sanabria
Team Member Volunteer Volunteer
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PROJECT MEETING
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Out of Scope Approvals
• New screen for cost approval• Integration to iVege• Sales training•
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Our Cloud Today
Encrypted Access via Internet
Central PM Tool
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Direct Access and Sharing of Information
Portfolio Revenue https
://premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=32a3c6e7317871aa06629b4457a13d07
Project Costs• https://
premiergroup.attask-ondemand.com/attask/reportRunBegin.cmd?ID=b5b8d45a33f23948147136e300009e2a
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Lessons Learned
• Project Manager Function– Integration– Communication
• Project Administration Function – Centralized– Quality– Scope
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Lessons Learned (cont.)
• Change Management– Consider team learning curve to adopt the
new technoogy– Train a few team members per department in
the administration of the tool
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Lessons Learned (cont.)
• Integrate Customer– Transparency in the Execution of Project
• Integrate Sponsor– Credibility– Accountability
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Lessons Learned (cont.)
• Mgmt Control of Hrs, Scope & Execution
Timesheet
Notes & Comments
Approvals
Billing
Weekly Report
Consultant Proj. Mgr Customer
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Lessons Learned (cont.)
• Scope and hrs. Auto-control
Billing
Weekly Report to Customer
Timesheet
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Software Solutions• SmartCommerce Solutions• PayPal Payflow Pro Solutions Oracle JD Edwards
Software• Oracle Technology Software• Create!form Output Management
Premier Profile- Solutions and Services • Premier is an organization of over 60 professionals
• Certified in JD Edwards, Oracle, IBM and Microsoft Technology
• Business process expertise spanning various industry and core processes
• Network of offices in the Americas- U.S., Caribbean and Latin America• Regional Oracle Certified Advantage Partner-Applications and Technology• 20-year history of delivering consulting services and business solutions
for JD Edwards• Specialized in rapid deployment of JD Edwards and SmartCommerce
Services Offerings• Project Management• Software Training • Implementation Consulting• Software Development
• Microsoft.NET • JD Edwards EnterpriseOne Toolset
• Technical CNC Support/Upgrades (CNCplus)
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April 7-11, 2014The Venetian and Sands Expo CenterLas Vegas, Nevada
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Attend COLLABORATE 14 to hear high-level, strategic education for the JD Edwards audience. Register through Quest to receive exclusive JD
Edwards updates, materials and networking events.
Registration OPEN! Early Bird rates end February 12, 2014.