JEE4980 – Sr Design Project

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Design Process & Project Management

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JEE4980 – Sr Design Project• Design Process & Project Management Lecture

– Wilcox Chapter 1 discussion

• Assignment– Team Progress Report – due BL– Team Meeting Agenda – due BL– Team Charter 1ST draft – due EL– Product Brainstorm – due EL– Baseline design project schedule – due EL– WBS 3rd Level – due EL– Read Wilcox Chapter 2 & email 2 discussion points or

questions – due SN

• Lab Time– Work on assigned tasks


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AN ITERATIVE DESIGN PROCESS Prof Picone, Mississippi State University

Problem

Design Constraints

Test Specification

Design

Simulation

Test Verification

Prototyping

Test Verification

Hardware Implementation

Test Verification

This Works Well for Product Design.

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Here’s another perspective for the battery charger design part of your project.


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Wilcox Engineering Design Process

• Organized approach

• Creative process

• Engineers’role is to satisfy “needs” or “wants”

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Creative Design Process• Project Plan

– Admin tool

– Non-technical

– Outline or roadmap

• Implementation

– Technical activity

– Chapter 2 focus

• Both parts require problem solving


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Problem Solving

• The essence of engineering

• Process of determining the best possible action to take in a given situation

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Project Planning• A single job that can be

accomplished within a specified time and certain budget.

• Keep Project goal big picture

• Objectives – specific, measurable outcomes

• Leads to Project Management


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Project Management• Wikipedia defines Project management as the

discipline[1] of planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives.

• A huge field unto itself• We’ll just cover some basics• Form a strategy• List major tasks chronologically• Make a Project Schedule, using a Gantt (Bar)

Chart as an easy way to manage the work schedule

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Project Management appears in steps 3, 4, and 5 in this flow diagram

©2003 International

Institute for Learning, Inc.


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Project Management InstituePMI.org

•Global Standards and a half million members

•PMP Certifications

•PMBOK

•Communities of practice

•Chapters

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Managing a Design Project 1


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Managing a Design Project 2

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Project Schedule

• Microsoft Project preferred

• Available at WUSTL

• A standard package used in industry

• Refer to Tutorial (on jump drive)

– Start on page 7


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Microsoft Project Quick Start

• Open• Project / Information →Start Date

– Save As “Your Project Name”

• Tools / Options →General Tab: User Name; Rates. →Calendar

• Enter Tasks• Add Project Totals as top Task• Enter Durations• Enter Predecessors• Save YourProject.mpp

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Some tips

• Time Management

• Prioritize

• Serve your customer

• Keep it simple or PM will dominate

• In the ‘real world’

– many projects in all different stages

– Serve in different roles

– Team often selected without your input


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Appendix

• The following is an example of a working system used for >$100 Million in capital projects.

– The Primavera tool is used instead of Microsoft Project.

• The definitions in the next two slides are pretty generic

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Project Management Definitions

Used in PAUM and Primavera (See examples at end if Appendix D)

• Early Start/Planned Start – The earliest start date based on project logic

• Actual Start – The date work started

• Early Finish/Planned Finish – The earliest finish date based on project logic

• Expected Finish – Manually entered date that an activity is expected to be finished.

• Actual Finish – The date work finished

• Mhrs Left – The number of man-hours left to complete an activity

• Free Float – Amount of time an activity can finish after the early finish date and not affect any other activity

• Earned Value - A method for measuring project performance. It compares the amount of work that was planned with what was actually accomplished to determine if cost

and schedule performance is as planned.


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Project Management Definitions

Used in Primavera, Not Used In PAUM (See examples at end if Appendix D)

• Total Float – Amount of time an activity can finish after the early finish date and not affect the project end date. If the total flat is negative then the project end date has been delayed later than the required (late) project finish date.

• Relationships – The way activities affect each other

– Predecessor – Activity before an activity

– Successor – Activity after an activity– FS – Must finish predecessor activity before starting next activity (most common)– FF – Must finish predecessor activity before finishing next activity– SS – Must start predecessor activity before starting next activity– SF – Must start predecessor activity before finishing next activity (seldom used)– Lag – Time delay added into a relationship

• Constraint – Fixing a date e.g. Start on or before, Start on or after, or start on

• Duration – The number of work days it will take to complete an activity

• Remaining Duration – Once an activity has started the number of work days left until completion

• Budget Mhrs – The number of man-hours it will take to complete and activity

• Critical Path – The longest sequence of activities in a project. These activities determine the project completion date.

• Critical Activity – Any activity with zero or negative total float. Currently Primavera is set to flag critical activities.

• Time Now Line – Line which represents the day set for the schedule calculation

• Baseline – A line on a Gantt Chart or a value which represents the plan for an activity at some previous time.

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Project Schedule Definitions

• PAUM (Primavera Activity Update Module)– The application to be used to status work and provide personal work lists.

• Project Manager/P3e/Primavera – Interchangeable words meaning the Primavera/Project Manager Scheduling application

• PSS – Planning and Scheduling Supervisor

• Admin - Primavera Admin Persons

• BPMO – Business and Project Management Organization

• Resource Role (Role) - A group of common resources under one supervisor e.g. civil engineers. All activities are assigned resource roles.

• Resource – An individual who is assigned to work on an activity

• Primary Resource – The resource assigned to an activity who will status the activity

• Activity - A unit of work in Primavera

• Region/Node - A set of grouped projects

• Project Engineer (PE) activity - The primary engineering activity which will be assigned to the project engineer. E.g. transmission design engineering. The resource name assigned to this activity will be transferred to the project level as the PE

• Init – Where you see this replace it with your initials.


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Primavera Related Process

BPMO – Sets Up Project and Moves to PE Setup Region

Eng Supv -Assigns PE (Primavera

EMPRV number added to Primavera and PSS makes project “active”

Ameren Const Supt – Determines which work they will claim. (Primavera)

Support Supvs - Reviews Durations and Man-hours (Primavera)

PE - Completes Project Setup and Changes Resource Assignment Code (Primavera)

PSS – Moves Project to Active Region If WO is Approved or Planned Regions if not

Support Supvs –Assign Resources (Primavera)

Resource – Enter Time (TRIS)

Project is Identified

TRIS Shows Project and Activity for Time Charge

PAUM, TRIS and CCTM -Update Project Schedule

PE Analyses Changes and Runs Schedule (Primavera)

Sr Mgmt –Reviews Projects Info and Exceptions

W.O. Approved Project Created In EMPRV

Resource – Review Work List & Enter Status (PAUM)

Supervision

Project Engineer

Resources

Contractor – Enter Time (CCTM)

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Appendix E - Project Name, Project ID, Work Order Numbers

Project Name Location will be followed by a space then a hyphen then description. The first 60 characters should be distinctive enough distinguish the project from other projects with a maximum number of characters of 100 as follows:

• Line job:From and to Location -Voltage, Line Number (where applicable), what's being done, i.e. rebuild, reconductor, raising structures, tapping line, etc, Length of line involved (if applicable), Existing conductor, New line rating, Type of construction expected, i.e. lattice twrs, steel poles, wood h-frame, etc. Example: Kin - Sal -Rebuild 10.5 mile, 138kV line with a min. of 1600 A SE, Wood H-Frame, Str 59-74

• Substation or Protection job:Location –Action (install, add, replace), Modifier (new, voltage, rating), Equipment (breaker, relay, transformer, position), Examples: Wedekind -Install 14 Mvar, 34.5kV Capacitor Bank; Belle Valley Sub -Upgrade 34/12 KV transformer #2 from 14 MVA to 22 MVA; Keaton -Purchase site for 34/12kV substation

Work Order Numbers

• Generally a CBS Work Order Number must be created before a project can be entered into Primavera/Paum. If spending is not yet authorized the project will be flagged as “Not in the budget” in CBS. There will also be a Work Order Sequence number, to distinguish between projects which have the same Work Order Number. Only projects with spending authorized will be put into EMPRV.

Project ID

• Once a project is authorized to begin the EMPRV number will be created. This number will become the project ID in PAUM and Primavera.

• Prior to an EMPRV number the project number will be the CBS Work Order number plus a sequence number. • If there is no Work Order Number then the Work Order number will be Plan and a unique sequence number will be

assigned, until the work order number is created.


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A few other helpful applications follow this slide

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PIMA County AZPIMA.GOV


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CEVA LogisticsFreight, transportation and distribution management

Zero Defect Startup

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E-prestige (a Project

Management Consulting Enterprise)

application of the standards of the Project Management Institute PMI

Documents

JEE4980 – Sr Design Project