JESUS VIDEO PROJECT: PROJECT HANDBOOK Project Handbook · 2015-04-21 · The handbook refers to information sheets and forms that will need to be photocopied and distributed. These

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© Agapé February 2011

Project Handbook

Read this first pages 1-4 Suggested Project Timetable page 5

Nine Stages to Implement the Project Stage 1: Introducing the project to church leaders pages 6-7 Stage 2: Recruiting the project leadership team page 8 Stage 3: Running a pilot project page 9 Stage 4: Launching the project and establishing prayer & financial backing pages 10-13 Stage 5: Preparing the project materials pages 14-15 Stage 6: Selecting households and distributing publicity page 16 Stage 7: Training project visitors and offering the DVDs pages 17-19 Stage 8: Training project visitors and taking the Questionnaire pages 20-22 Stage 9: Conserving the interest through individual/group follow-up pages 23-25

Appendix 1. Jesus Video Project Countdown Checklist pages 26-29 2. ‘Putting Feet to My Faith’ leaflet example page 30 3. Sample letter to DVD sponsors page 31 4. Sample covering letter page 32 5. Selecting households and planning visiting assignments page 33-34 6. Sample Discovery Group leaflets page 35 7. Thinking beyond the Jesus Video Project page 36 8. What Jesus Video Project resources are available? page 37-38

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© Agapé February 2011 1

Read This First The handbook will help you implement all phases of the Jesus Video Project (JVP). It’s the result of many UK churches having run projects. If you are planning an ambitious DVD distribution, you will appreciate the way it covers every detail. The project was developed round one particular film. Now the JVP incorporates a great new DVD for families. Take a few minutes to read this page and the Suggested Project Timetable. This will give you an overview of the project and of the contents of this handbook. Some of it is important straight away; other bits can be dealt with later by someone else.

The Jesus Video Project – what is it all about? How does the project work? How big or little does a project need to be? What can the church expect as a result of a Jesus Video Project? How much does it cost? How does the Project Handbook work? How many church members are needed for the project? Are all the procedures and forms necessary? How to work smarter What about unanswered questions? What do we do now?

The Jesus Video Project - what is it all about? There are two basic aims

to give every household in a selected area of the community an opportunity to ‘see’ the story of Jesus and say ‘Yes’ to his offer of love and forgiveness

to give believers opportunities to establish contact with un-churched people and possibly share their faith in Christ

The concept is simple. A church (or group of churches) systematically offers a free DVD on the life of Jesus to households in the community, on the understanding that church members can return to take an opinion Questionnaire. Receptive viewers are followed up individually by a special follow-up event or through discussion groups. That’s it... no pressure on the person who answers the door and no cringing embarrassment for the church member in trying to get people to listen to their ‘pitch’ about Jesus. (Most Christians who have participated in this project come away feeling so positive about the approach that they want to do it again!)

So, in a nutshell, how does the project work? Prayer: Trying to attract people to the Saviour is fruitless if God is not invited to go before us and work

through us. Prayer-walking and prayer for individual homes has proved to be particularly beneficial. Training: This helps Christians know how to handle the doorstep conversations and incorporates transferable

principles on how to share your faith in other situations. Inform households: An attractive leaflet and covering letter in a hand-addressed envelope is delivered to

let residents know about the forthcoming offer. (This makes the next task of offering the video much easier as the householder knows you are coming.)

Offering the DVD: Project visitors go in pairs to offer the DVD to their assigned homes. Taking the opinion questionnaire: Visitors return a week later to take the Questionnaire and, where there

is sufficient interest, explain more about the gospel using a magazine like No Ordinary Man. Follow up interest: Interested viewers are encouraged to investigate the Christian faith further themselves,

personally with the visitors, at a special follow-up event, or in a discussion group.



How big or little does a project need to be? The scope of the JVP is unlimited. It can be run by a single church, a cluster of churches or on a community-wide scale. The project can stand on its own or be part of a more comprehensive plan. It can be run in phases, with different areas of a community selected each time and more church members getting involved as the idea of taking the story of Jesus to the entire community catches on. Because the project focuses on the distribution of the gospel in visual form, it lends itself to co-operation with other groups that are part of the Body of Christ. Each group can do its own distribution and follow-up, but by co-ordinating efforts, a much wider area of the community can be covered. In addition to cost savings, broad co-operation offers opportunities for: joint training sessions (for preparing those who will offer the DVD and take the Questionnaire) run by the

most competent leaders united prayer gatherings, encouraging a sense of anticipation and momentum special consultation, with advice available through the JVP National Office to help you run a multi-church

project (Apply through the ‘Contact us’ page on the ‘Jesus Video Project’ section of the Agapé UK website)

What can the church expect as a result of a JVP? The project is primarily a contact-development strategy - one that enlarges the pool of people with whom the church has a connection. It helps identify people in the community who are open to further contact from church members and specifically open to investigating the Christian faith. It won’t automatically result in new church members. Its focus is on people who may have had little or no contact with the church and who will be a long way off becoming members of a local congregation. The project will provide church members with new acquaintances to invite to seeker-friendly events and to befriend personally, rather than immediately bringing in new attenders on Sundays. In most cases, some of those who respond positively can be invited to a discovery group such as Second Look or Christianity Explored.

How much does it all cost? The project can be implemented on a level to fit the funds available. The DVDs are the main expense. But many churches have discovered their members are highly motivated to sponsor DVDs, once the concept is explained. A church can obtain resources at reduced prices by buying in packs. (see Stage 1 for more details.)

How does this handbook fit into it all? This handbook will enable your church to implement the project (on your own, or with other local churches). It focuses on the core elements of the project. It does not elaborate on any evangelism training course you may wish to integrate with the project, or on the follow-up group work (referred to as ‘discovery’ groups). There are some recommendations, but you can make these choices yourself. There are two distinct sections:

1. Nine stages for implementing all aspects of the project 2. Appendix with:

checklist to help you plan your activities week by week as the project progresses detailed procedures for certain aspects of the project examples of materials that will need adapting before printing a resource list

The handbook refers to information sheets and forms that will need to be photocopied and distributed. These are all in a downloadable folder with each one having a reference letter in the top right hand corner. Have these forms handy as you read through the steps involved in implementing the project.

How many church members are needed for the project? As many as want to be involved. Some can choose to pray, to help with administration, to give financially or go as visitors distributing the DVDs and then taking the Questionnaire – or all four. The strategy is very flexible and can accommodate as few as ten or well over a hundred church members.



Are all the procedures and forms necessary? No, but they are strongly recommended. We suggest you organise a pilot project ‘by the book’ and then evaluate what modifications might improve the JVP’s effectiveness in your own situation. (Though the creativity you may bring to the project should be considered in light of hundreds of projects run throughout the UK.) How you handle the procedures and forms depends upon your ultimate objective. If you just want to distribute the DVDs widely - broad sowing of the gospel – you don’t need to keep lots of records. But if you want to conserve the fruit of the project - watering and reaping the spiritual interest - then each form and procedure has a purpose. It is essential to record information systematically if you want to plan effective follow-up efforts and cultivate on-going contact with those who were touched by the message of the film. You may find a better way to keep records of project contacts – like creating your own spreadsheet. At the end of the day, it’s your community. How much information do YOU want to have once the initial contacts are completed and what is the best way to gain that information?

How do we work smarter rather than harder? Have a good team If you are the church leader, there is no way that you will be able to run this project on your own and carry on with all your other responsibilities. This handbook means you can hand the whole project over to a small team of competent lay people and they will have everything they need to know! Do a pilot project Start small. Do a pilot project first with six church members (including the project team), offering the DVD to a few dozen homes. The lessons learnt from this experience will be invaluable. Prepare thoroughly Whatever the size of your first project, research has shown that where a church has prepared well, the results are worthwhile. That basic minimum includes:

A background of prayer throughout the whole project. Using an attractive leaflet to inform households of the forthcoming DVD offer. Training church members who will visit households to offer the DVD (including what to say at the door).

The Visitors’ Training Pack is ready-made and easy to use. Training church members who will call back on those who accepted a DVD to ask them what they

thought of it (including how to recognise positive interest and sensitively offer further help). The Visitors’ Training Pack covers this aspect too.

Well thought through follow-up plans for those who show interest in knowing more (this is more than just an invitation to attend a church service).

Use the Project Handbook This Handbook will help both the person who co-ordinates and the person who administrates the project with each of these minimum steps. It takes you through each stage of the project and helps avoid ‘if only we had thought of that earlier!’ If you are constrained by time and cannot absorb it all, then at the very least use Stages 5 to 9 as your planning guide. These pages will help you avoid making mistakes with the key steps. Downloadable forms G, H, J, O, P, Q and R help you stay on top of the contacts made, even for a small project. These forms will give your visitors confidence in what they are expected to do, as well as providing a system for recording the house number where occupants accepted a DVD. There are also forms to help the leadership team of a larger project.

What if there are still some unanswered questions? Contact Us The JVP team has a field consultant who may be able to contact you personally to give further support with any aspect of the project - whether that’s envisioning, motivating, or giving practical hints - to help you make your project as successful as possible.



So what do we do now? The chart Suggested Project Timetable gives an overview of the project and shows how the main components relate to each other, covering a period of approximately three months.



Suggested Project Timetable

9-12 weeks ahead

8 weeks ahead

7 weeks ahead

6 weeks ahead

5 weeks ahead

4 weeks ahead

3 weeks ahead

2 weeks ahead

1 week ahead

Week of DVD offer

Question-naire Week

1 week after

2 weeks after

3 weeks after

6 or more weeks after

Prayer Initial leadership prayer Prayer-walk with address checking

Prayer with leaflet delivery Focused prayer

during visiting period

Prayer for growth of interest

Promotion Introduce project

Project Orientation Recruitment of visitors

Ordering / Preparation of materials

Pilot project and promotional materials

Order main project materials Photocopies for visitors

Training of the visitors

Pilot Project Training Session I

Pilot Project Training Session II

Training Session I

Training Session II

DVD offer Pilot

Project DVD Offer

Leaflet delivery

DVD Offer

Questionnaire Visits

Pilot Project Questionnaires Main Project Questionnaires

Follow-up Pilot Project one-to-one

follow-up

One-to-one follow-up and invitation to special event and /or discovery group

Special follow up event

Discovery Group begins



Stage 1. Introducing the project to church leaders

When? Who? How much?

Make sure you understand the project thoroughly before presenting the project to your church leadership.

Download the high quality version of the video ‘Giving Everyone the Story’

Summarise by restating the following points:

o We live in a visual age. Most UK households have DVD players. o People today like to browse, rather than be pushed to make a decision on their first contact with

something new. They can watch a DVD in the privacy of their own home through a familiar medium. o They can watch a portrayal of the life and impact of Jesus of Nazareth, as well as a summary of the

gospel message. Being scripture (Luke’s gospel) instead of a Hollywood script adds power and credibility to the viewing experience.

o Offering a gift is an excellent way to reach out to people. Being involved as a project visitor helps build church members’ confidence to speak to people about Christian faith. The project objectives can be accomplished in an unthreatening way, both for those offering and those accepting a DVD.

To make an informed decision about implementing the project, you will want answers to When? Who? How

much?

When? The nine stages that follow will give you a rough guide for your planning, as well as the Project Timetable. It assumes the DVD offer and Questionnaire visits will be made on consecutive weekends, although you may decide to do them on a mid-week evening.

A detailed Jesus Video Project Countdown Checklist is provided in the Appendix. This will help you keep track of progress once you have taken the decision to go ahead.

Now Assess the resources available and decide which you should use 3 months before offer Recruit the project leadership team From 2 months before offer Run a pilot project From 2 months before offer Launch the project and establish prayer and financial backing From 1 month before offer Prepare materials From 1 month before offer Train the project participants 3 to 4 days prior to offer Inform the households 2 consecutive weekends Offer the DVDs and conduct the Questionnaires 3 to 4 weeks after offer Conserve the interest through individual or group follow-up If you want to see long term fruit from the project you will need to plan how to help people's spiritual interest grow after they have watched the film. Think through all aspects of the project, including follow-up, and prepare well in advance.

The best time of the year for a JVP is early to mid-autumn, or two weeks after Easter. This allows time for promotion and training before the project and follow-up group(s) after the project, without running into Christmas or the summer holidays.



Who? This outreach project has the potential to involve many church members. There is something for practically everyone in the congregation, regardless of their present level of confidence in sharing their faith. Consider how many could be involved in one or more of the following activities:

Giving money to sponsor DVDs and magazines Praying weekly for the outreach (in small groups or prayer triplets) Prayer-walking in the selected areas Addressing envelopes for the offer leaflet and covering letter Distributing the letters through letterboxes in the selected area(s) Attending a faith-sharing course that would give greater confidence in speaking up for Jesus as a way of life.

‘Living and Telling’ is an excellent example Becoming a visitor – offering DVDs and returning to take the Questionnaire Conducting one-to-one follow-up in homes of interested viewers, organising a special event for those

interested in knowing more or taking part in a ‘discovery’ group for enquirers

Each activity in this list requires more commitment than the previous one. But often, involvement on one level creates a desire to do a bit more. One of the long-term benefits of the JVP is church members seeing God using them when they take the initiative to speak up about Jesus.

By putting on a faith-sharing training course (such as Living and Telling or Lost for Words) before the project to help church members speak up about their faith you will probably see some Christians - who initially thought being a visitor was way beyond their level of confidence - agree to become project visitors. If such a training course is offered a few months before the project, expect the number of project visitors to grow.

Note: This is different from the training described in Stages 7 & 8. These visitors’ training sessions are needed regardless of whether a faith-sharing course is organised.

Apart from encouraging everyone to pray, give, and attend a course, those who don’t want to distribute DVDs and take Questionnaires can be encouraged to post the envelopes (containing offer leaflet and covering letter) through doors. The more everyone is made to feel part of the project, the more positive and united the church will be.

How much? The DVDs and other project materials are available at special pack prices.

Inviting the congregation to sponsor DVDs is an excellent way to involve people who may not feel able to help in other ways. It also takes pressure off the project budget. Stage 4 includes more information on how to encourage such sponsorship. In addition to the cost of DVDs, the following items need to be taken into account:

Faith-sharing training course materials and instructor’s expenses (if planned) Printing/photocopying promotional matter and project involvement leaflets Printing/photocopying training materials for the visitors DVD offer leaflets Printing/photocopying Questionnaires and record sheets Giving follow-up magazine to responsive viewers Miscellaneous postage / envelopes / letters / phone calls relating to DVD sponsorship, participants’

information, follow-up letters Discovery group publicity, invitations, leader’s guide and participants’ materials

Stage 5 – Preparing the project materials - will help you prepare an initial budget.

Typically, about 50% of homes have someone in when you call with the offer.

Where the take-up of the DVD is 1 in 3 (of those who are in when the offer is made),

the cost works out at about £1.25 for every home that receives a DVD offer leaflet.



Stage 2. Recruiting the Project Leadership Team

In addition to involving lots of church members, you will want to select suitable church members to take on the following responsibilities in order to carry out the project:

Project Co-ordinator (essential) Administrator (essential) Prayer Co-ordinator (encouraged) Follow-up Co-ordinator (encouraged)

The project’s effectiveness will depend to a large extent on the ability of these four people to carry out their roles and on the willingness of church leaders to delegate the project into their hands.

Who might fill these roles?

Project Co-ordinator for detailed job responsibility see file B. Project Coordinator Role

Someone with the full confidence of the church leaders and sufficient time, skills and energy to give overall guidance to the project.

A self-starter with a particular burden for evangelism. Able and willing to work closely with church leaders to develop the overall timetable and framework of the

project and then communicate the vision to the congregation. Able to motivate others to get involved and to supervise other project team members.

Administrator for detailed job responsibility see file C. Project Administrator Role

Someone who can keep the whole operation organised and on course. Needs to be administratively gifted with ability to plan ahead and, as far as possible, keep to that plan,

while being flexible where necessary. A well organised person who enjoys keeping records and lists. Able/willing to work closely with the Project Co-ordinator throughout the project.

Prayer Co-ordinator for detailed job responsibility see file D. Prayer Coordinator Role Someone with a yearning for prayer and evangelism. Able to come up with creative ways to generate prayer support for all aspects of the project. Willing to play an active part in the team, including the pilot project. Able to give up-front leadership.

Follow-up Co-ordinator for detailed job responsibility see file E. Follow-up Coordinator Role Someone with a passion for seeing those who aren’t Christians find personal faith and be brought within

the caring influence of the church. Must have a balance of administrative perseverance and people-skills. Does not need to be competent in leading discussion groups for those still on their way to faith, but

should be responsible for finding and supervising such group leaders.

Form your project leadership team early on in order to spread the work involved. There is a great opportunity to develop new leaders by giving them clearly defined responsibilities in the project. The Project Co-ordinator role and Administrator role take the most time commitment. Getting the Administrator in place early will free the Project Co-ordinator to concentrate on communicating the vision and motivating church members to get involved.



Stage 3. Running a pilot project

Why?

When? What’s involved?

Why? Two of the key elements for a successful project are:

1. confidence on the part of the project leadership team to implement the project 2. enthusiasm on the part of a core group of church members for taking part in the project

The best way to build confidence and enthusiasm is by doing an initial pilot project just before introducing the project in detail to the whole church. If any of your Project Leadership Team have not experienced the project first hand, now is their chance to do so!

A small team of visitors can do a mini-project (excluding the discovery group stage) as a way of testing how it works. The project need cover no more than 60 houses or so, depending on the number of visitors. Choose homes that are representative of the area to be covered in the major phase. This provides common experience to share with the rest of the church. There is nothing more motivating than to hear someone tell what it was like for them – particularly when they can say they have just begun to revisit with the Questionnaire the ‘x’ number of people who took a DVD.

When? Plan to run your pilot project DVD offer eight days before the Project Orientation for the whole church. Then you can describe the concept in full and invite church members to take part in the main project. This means you will take the first of the pilot project Questionnaires the day before you launch the main project, and will be able to give up-to-the-minute news of the response.

This will be one of the first things on the agenda for your project team: deciding which street(s) to visit, how many homes to contact, who else to recruit for the visiting, and when to train them on what to do.

If your pilot takes place a few weeks before the main project, you can follow up any interest from both the pilot and the main project together.

What’s involved? The pilot project should include all the basic elements of the project including training the visitors, delivering the offer leaflet and covering letter, offering the DVD and returning to take the Questionnaire. (see Stages 5 to 8.)

It also gives you an opportunity to test out the method of record keeping, so that contacts made through the project can be suitably followed up in the future. Review the Contact Report (form Q) and amend it to serve your local situation best. Test out your revised form during the pilot project.

As soon as you have decided to go ahead with the project, you should order a Visitors’ Training Pack. This includes a training DVD/video and manual, so you can train your pilot project team thoroughly in how to offer the DVD and go back a week later to take the questionnaire. Using the Visitors’ Training Pack for the pilot project will mean you have had a proper run through teaching it to a small group before the main project.

You will also need to order a batch of offer leaflets, DVDs and copies of the follow-up magazine in time for your pilot. Bear in mind that it could take up to two weeks for delivery.



Stage 4. Launching the project & establishing prayer and financial backing

‘Put the date in your diary’ announcement

Initial introduction to the project – taking Jesus to our community

Encourage church members to watch the DVDs

Other ways of raising awareness in the church

Project Orientation – ‘Putting feet to my faith’

Encouraging prayer support

Motivating church members to be visitors

Short training course in faith-sharing

Training sessions

Financial support

DVD sponsorship

Summary of sequence for encouraging participation in project

‘Put the date in your diary’ announcement As soon as your church leaders have decided to go ahead with the project, let the congregation know the broad brushstrokes and dates.

Initial introduction of the project – Taking JESUS to Our Community About two months before the project, at all the services on a chosen Sunday…

Show the ‘Give everyone the Story’ video,

Give everyone a copy of the Taking JESUS to our Community leaflet (form A - double-sided) inviting church members to sponsor DVDs

Introduce the outreach plans without asking for any commitment at this stage, apart from sponsorship

List the many different ways that people could take part

Give the date of the Project Orientation

Ask church members to pray about how they should be involved and be ready to sign up when details are announced

Encourage church members to watch the DVDs Recommend that the church’s small groups watch the DVDs so they know what is being offered.

Be aware that Christians tend to be more critical of the film, because they are familiar with the story. Don’t base your decision about the effectiveness of the resource for non-church people on your church members’ impressions.

(When asked on the questionnaire what they think of the film, over 80% of not-yet-Christians say they thought it was ‘excellent’ or ‘good’, 20% say it was ‘fair’ or ‘poor’. In comparison, 20% of Christians reckon it is ‘excellent’ or ‘good’ and 80% rate it as ‘fair’ or ‘poor.’)

Other ways of raising awareness among the congregation An article in the church newsletter or parish magazine, ‘taster’ notices on a Sunday and a JVP display in church will all help to prepare the way for a more complete explanation of the project.

Project Orientation for the whole church – Putting feet to my faith Explain the project fully at the Project Orientation and give everyone the chance to indicate his or her readiness to be involved. See the sample ‘Putting feet to my faith’ leaflet and adapt it to fit your situation.



The ideal setting for this is a Sunday service six weeks before the DVD offer is to be made. If you are not able to use part of a church service, run the Project Orientation on two separate occasions to involve the maximum number of people.

Here is a suggested programme:

Show part of the ‘Giving Everyone the Story’ video: 1. either the first section about how the project works 2. or the third section with the testimonies of church members involved in projects 3. You could also show excerpts from the JESUS DVD and the Jesus Quest DVD.

Give a brief spiritual motivation for getting involved in ‘taking JESUS to our community,’ based on Jesus’ challenge to Peter when he first called him to be his disciple (Luke 5:1-11). You could introduce it with the film clip of this passage.

Explain the details and sequence of events connected to the project. Show items used in the project (offer leaflet, DVDs, magazine, follow-up leaflet). Ask those involved in the pilot project to share how they got on, what motivated them to get involved

and what helped them overcome their fear. Answer any questions (though this isn’t the best time for lots of details). Encourage anyone to borrow or buy a DVD to watch. Explain the opportunity for DVD sponsorship and an estimate of the total number of DVDs needed. Distribute ‘Putting feet to my faith’ leaflets and collect DVD/magazine sponsorship pledges. End with a time of prayer.

Encouraging prayer support As well as making use of the normal prayer opportunities, the following ways fit very well with the project:

a) Individual DVD sponsors If you are inviting individual sponsors to fund one or more DVDs, encourage them to pray for the homes that accept them. Supply them with a prayer guide as soon as their sponsorship commitment is received, and give an update as soon as the DVD distribution has been completed. They should be encouraged to pray for the person(s) in the home who have agreed to watch the film and answer the Questionnaire the following weekend. See Taking JESUS to Our Community - form A, and the Sample letter to DVD sponsors.

b) Prayer Triplets Consider teaming up a project visitor assigned to a particular street with two church members not involved in the project who live on that street. The residents will have a strong interest in supporting the visitor with prayer! The prayer group for that street may form the basis for a follow-up discussion group later.

You could also form prayer triplets among those taking part in the project. They will encourage each other as the project progresses.

c) Home group prayer updates During the few weeks either side of the project (between the Project Orientation and the follow-up discussion group series), hand out a weekly prayer request list, with verses and promises to claim, to all small groups in the church.

d) Prayer-walking Actually walking round the area to be visited beforehand is a good way to prepare the ground for the seed of God’s Word. The streets could be assigned to pairs of prayer-walkers early on in the preparations. Praying for a street may motivate a church member to become a project visitor and return to be one of the answers to his or her own prayer!

Those posting offer leaflets through the doors before the first weekend visits can pray for the occupants as they go round.

Motivating people to be involved in the visiting The JVP has the potential to involve many people at many different levels, from addressing envelopes to leading discovery groups.

The testimony of those involved in the pilot project can be a powerful motivation for others to join in – particularly if at least one of pilot project visitors is someone who isn’t seen as an ‘expert’ in evangelism, or with ‘the gift of the gab.’

Offering the DVDs at each home takes two minutes and doesn’t require conversational or evangelistic skills.



Taking the questionnaire requires a little more confidence in relating to not-yet-Christians, particularly if the opportunities for further follow-up are to be taken. The Visitors’ Training Pack goes a long way towards helping ‘novices’ handle both these aspects. Showing the Training Pack DVD will help communicate to everyone that ‘even I could do that.’

Those lacking in confidence can pair up - as a ‘silent praying partner’ - with someone who has more experience or confidence, and who agrees to handle the conversation on the doorstep.

The value of a short training course in faith-sharing If the positive contacts made through the project are to be successfully followed up, you will want your visiting team to have a few skills in articulating their own spiritual experience and reasons for faith. This is where a short training course (such as Agapé’s ‘Living & Telling’, or ‘Lost for Words’ from CPAS) in speaking about their faith in Jesus – in addition to the visitors’ training sessions – may help lift Christians over the fear threshold and give them the courage to get involved. The project often gives church members a taste for using the DVDs as a way of engaging someone in a spiritual conversation. By providing some basic training (in how to articulate why they believe what they believe, and the difference knowing Jesus has made to their lives) you will be helping them on the road to a lifetime of personal witness.

The training should combine two emphases:

1. Being the kind of person God can use by allowing the Holy Spirit to live in you and work through you. 2. Learning communication skills, enabling you to explain the gospel and your own experience simply and

clearly in ordinary language. Linking training closely with some practical experience like the JVP gives an ideal opportunity for participants to use what they are learning immediately in a positive environment.

The importance of the training sessions If time or available leadership is short then you may wish to miss out the ‘sharing your faith’ course. But do not omit the training sessions for the visitors. These training sessions are vital if visitors are to know what they are meant to do.

Don’t combine the two training sessions into one. There is too much to grasp in one session and much of the vital information about what to do on the Questionnaire visit will have been forgotten by next week. Churches that have done all the training in one session have found their visitors felt overwhelmed by the task and the paperwork. They became de-motivated by the training, rather than excited by their part in the project.

The training for the Questionnaire visit should be done after the DVD offer has been made.

Financial Support Stage 5 – Preparing the project materials will help you estimate the funding needed.

It is hard to put an exact figure on the project until you have decided whether to run a faith-sharing training course, and until you have decided how many visiting pairs you want to send out. This will limit the number of homes you can visit in any one phase of the project.

The major financial outlay is the purchase of the DVDs.

No more than two-thirds of the homes selected for the DVD offer will have someone at home when the visitors call. Of these, around one in three homes will accept a DVD.

So, for every 1,000 homes where an offer leaflet and letter is delivered, expect between 500 and 600 to open the door and around 200 to take a DVD.

Consider combining the following funding sources:

1. church budget 2. special project gift appeal 3. DVD sponsorship by church members 4. registration charges for the faith-sharing training course



DVD Sponsorship Experience of past projects shows that many church members are keen to sponsor DVDs. Special DVD sponsorship commitment leaflets can be distributed to the congregation early on, see form A - Taking JESUS to Our Community. This approach to funding has not been a problem in any participating churches, but the initial means of building church members’ commitment to the project.

Almost anyone in the congregation can sponsor at least one DVD for someone in their local community. When their gift is coupled with prayer those not participating in the training and visiting can still feel closely connected with the church’s work of evangelism.

Summary of recommended sequence for encouraging participation in the project:

1. Initial ‘put the date in your diary’ announcement by the church leader. 2. Introduce project to whole church - including distribution of Church Members’ leaflets and invitation

to sponsor DVDs through the Taking JESUS to Our Community leaflets. 3. Article in church newsletter and/or parish magazine. 4. Set up a permanent JVP display in church. 5. Prayer-walk the area to be covered by the project. 6. Church-wide Project Orientation explaining all aspects of the project. Appeal for involvement using

a customised ‘Putting feet to my faith’ leaflet. 7. Start distributing weekly prayer lists for different aspects of the project. 8. Project presentation with DVDs in all small groups, with discussion of how each person can be

involved. 9. Testimonies from members who are committed to being trained, and/or from those who

participated in a pilot project. 10. Ask church members to sign up for the faith-sharing training course (if one is planned). 11. Testimonies following the training course to attract others to the project. 12. Final opportunity to sign up to be part of the visiting team.

For more suggestions on how church leaders can prepare the hearts of the congregation for the JVP, refer to Print/Photocopy Master form F Preparing hearts of the congregation.

Whatever method you use to get people to sign up for involvement in the project, it is a good idea to write to or phone each person two weeks before the DVD distribution begins to confirm what help they have offered and when they are needed to carry out their part of the project.

The letter or phone-call to those involved in the visiting should confirm the dates and times of Training Sessions I and II.



Stage 5. Preparing the Project materials The following list gives all the items you are likely to need to run the project. Those in italics are the various forms in the downloadable ‘Print/Photocopy Masters’ folder, with their reference letter. Use the formula at the bottom of the next page to plan the quantities of each item you will need. Then use the right-hand columns to plan your budget. Item Quantity Unit

price Total cost

Done?

Pilot Project Visitors’ Training DVD DVD Offer leaflets JESUS DVDs Jesus Quest DVDs

To order from Agapé

Follow-up magazine ‘No Ordinary Man’ Envelopes Clipboards/pens/carrier bags

To buy

Document wallets Covering letters Tracking Form - G1 & G2 DVD Distribution Record – H (2 sides) How to offer the DVD – I (2 sides) ‘We brought your free DVD’ ‘We look forward to seeing you’ appointment cards (10 per A4)

Questionnaire reminder appointment letter Training Session I: Offering the DVD - M Questionnaire appointments - N DVD Questionnaire Records - O Opinion Questionnaire – P Contact Report – Q ‘Sorry we missed you’ – R Training Session II: Taking the Questionnaire - S Special follow-up event leaflets Discovery group leaflets

To produce and/or photocopy

Church information leaflets Project Promotion

Taking Jesus to our community – A (back-to-back)

Project involvement leaflets based on ‘Putting feet to my faith’


Project display information Main Project

Visitors’ Training DVD DVD Offer leaflets DVDs – JESUS DVDs – The Jesus Quest

To order from Agapé

Magazines – ‘No Ordinary Man’ Envelopes Clipboards/pens/carrier bags Document Wallets

To buy

Follow-up materials



Item Quantity Unit price

Total cost

Done?

Main Project (continued) Covering letters Tracking Form - G1 & G2 DVD Distribution Record – H (2 sides) How to offer the DVD – I (2 sides) ‘We brought your free DVD’ ‘We look forward to seeing you’ appointment cards (10 per A4)

Questionnaire reminder appointment letter Training Session I: Offering the DVD - M Questionnaire appointments - N DVD Questionnaire Records - O Street maps Opinion Questionnaire – P Contact Report – Q ‘Sorry we missed you’ – R Training Session II: Taking the Questionnaire - S

Discovery group leaflets Church information leaflets Making effective ‘Discovery Group’ invitations – T


Making sense of the project paperwork - U For every 40 homes that you aim to contact, you will need the following:

For the DVD offer: For the Questionnaire visit:

40 40 40 5-9* 25 5-9 5-9

Offer Leaflets Covering Letters Envelopes DVDs (depending on how many times you go back to homes where no one was in) ‘We brought your free DVD’ leaflets Questionnaire Visit Appointment Cards Questionnaire Visit Reminder Letters

5-9 3-6 5-9 5-9 5-9 5-9

Opinion Questionnaires ‘Sorry we missed you…’ cards Follow up magazines Discovery group leaflets Church information leaflets Contact reports

For every pair of visitors you will also need:

2 1 2 1 1

Training Session I – Offering the DVDs DVD Distribution Record for each street they are covering How to offer the DVDs Questionnaire Appointments Document wallet

1 1 2

Clipboard, pen, carrier bag DVD Questionnaire Record Training Session II – Taking the Questionnaire

These figures are based on finding a minimum of half, and a maximum of two-thirds of the people at home when offering the DVDs. The take-up of the DVDs is based on a minimum of one in four, and a maximum of one in three of those who open to door. Your pilot project should give you a more accurate gauge.



Stage 6. Selecting households and distributing publicity How many homes? The Offer Leaflet and Covering Letter When should the Offer Leaflet be delivered?

Various factors will influence your choice of streets for the DVD offer: near to the church; an area where several church members live; an estate where relatively few people have contact with the church. And if several churches within the same area are carrying out the project, you will need to decide together.

How many homes? The number of households you select will depend on the number of visitors available and whether you plan to tackle your whole community in phases. Either way, you want to get confirmation of potential visitors’ involvement before the DVDs and offer leaflets are ordered. If participants drop out after the offer leaflet has gone out you may not be able to visit all the homes that have been led to expect a DVD. (If church members who have agreed to join the visiting teams cannot subsequently fulfil that commitment, they must inform the Project Co-ordinator no later than a week before the DVD offer visit.)

As a rough guide, select 20 households per project visitor. Working in twos, each visiting pair should be able to cover their assigned 40 homes in just under two hours. It is quick because the previously delivered offer leaflet has already helped people decide. Also there will probably be no-one at home in at least a third of the houses.

The procedure for obtaining street names and house numbers and assigning homes to visiting pairs is covered in ‘Selecting households and planning visiting assignments’ (Appendix 5).

The Offer Leaflet and Covering Letter Every selected home should receive a copy of the offer leaflet with a covering letter from the church (or group of churches) before the visit offering the DVD. The letter should simply give information about the offer. Make sure you mention that the visitors would like to return a week later to ask seven short questions about the householder’s opinion of the film.

Put the letter and leaflet in a white, hand-addressed envelope. This makes it far more likely to be opened. Printed labels may be easier to produce, but they will make the envelope look like junk mail and it may get thrown straight in the bin.

Don't cut this stage out!! In one project where the average number of homes accepting a DVD was 1 in 4, one street, by mistake, didn’t get the advance letter and offer leaflet. When church members called to offer the DVD at those homes, they found the take-up in that street was only 1 in 15.

When should the Offer Leaflet be delivered? The best time is two or three days before you plan to call with the DVDs. This gives time for people to receive, read and think about the offer, but not so long that they have forgotten about it again once the church members call. Mid-week is a better time to deliver the envelopes, since fewer free magazines, local community newspapers and other such ‘letterbox clutter’ are delivered then.

It is a good idea to inform the local police and the Neighbourhood Watch group for the selected streets well beforehand. For security and publicity purposes, you may wish to produce some identification badges to be worn by anyone delivering the offer leaflets and distributing DVDs.



Stage 7. Training project visitors & offering the DVDs

Church members have three concerns about doing the visiting:

1. What will I say? 2. How will I cope with any questions I get asked? 3. Will I be able to overcome my fears?

Giving good instruction on how to offer the DVD – Training Session I, and how to take the Questionnaire – Training Session II, will go a long way towards dealing with these concerns. Watching the Visitors’ Training Pack video alone makes a big difference to people’s confidence in knowing what to do.

It is essential that all project visitors attend both trainings. It will be impossible to keep track of the paperwork after the visiting if people do not know how to use the record sheets. As soon as church members agree to be involved in the visiting, make it clear that attending both sessions is essential.

Training Session 1 – when should it happen? Communicating the purpose of the first visit ‘We brought your free DVD’ note Recruiting a ‘second sweep’ group Giving flexibility on when to offer the DVDs Return Visit Appointment cards and reminder letters Pairing the visitors Keeping records – the DVD Distribution Record and the Tracking Form Making up the visitors’ training packs When the visitors return – using the DVD Questionnaire Record When a visiting pair has given out lots of DVDs Handing in the paperwork

Training Session I – when should it happen? The best time for Training Session I is immediately before church members go out with the DVDs. Allow 90 minutes to 2 hours. If this isn’t possible on the day of the offer, then use an evening (or choice of evenings) in the week leading up to the offer day. If you hold the training any earlier than this, visitors will forget what they are supposed to do! Offering more than one opportunity to attend a training session does mean couples can attend without having to arrange childcare.

IMPORTANT: Don’t try to combine both training sessions – (the offer visit and the Questionnaire visit) into one. It is too much to grasp at one sitting and will result in confusion on the doorstep as to the purpose of the two visits.

Communicating the purpose of the first visit Those doing the visiting must understand the purpose of the DVD offer. The aim is to find people prepared to watch the DVD – nothing more, nothing less.

It is not being dishonest to say you simply want people to watch the DVD. At this stage you do not know who might have their interest in Jesus stirred by the film – and nor do the householders. They will have opportunity to indicate their level of interest, or otherwise – after they have watched the film. Visitors should not say anything more than what is laid out in the suggested script - see ‘How to Offer the DVD’ – form I. All discussion about Jesus, faith, the Church, or where this might lead should be left until after the householder has answered the Questionnaire.

Obviously we hope that once they’ve watched the film, viewers will want to know more about Jesus. But if that is communicated on the first visit, many householders will automatically disqualify themselves from the offer. They will assume that the DVD is only for those who are interested in what Christians have to say. That would be a sad loss of opportunity to introduce people to the story of Jesus.

Visitors should be encouraged not to duck out of asking to return with the seven questions. Doing a questionnaire says you are serious about wanting people to watch the film. Without accountability, people may take the DVD and not watch it.



‘We brought your free DVD…’ note Up to half of the homes will not have anyone in when the visitors call. This seems to apply whatever time you choose to visit. Where no one is in, the visitors should leave a ‘We brought your free DVD…’ note - form J. This lets the householder know that someone did come to offer them the DVD and that they can still get a copy by phoning the number given in the note. It may be best if this is a central (church?) number with an answering machine. Decide whose phone number goes on the note and write this on the master before photocopying.

You may want to plan to get visitors to call at these homes again (even if a ‘We brought your free DVD…’ note was left). The average take-up of the DVD from homes where someone opens the door is 1 in 3 or 4. The average number of people who phone in for a DVD, having received a ‘We brought your free DVD…’ note, is 1 in 80. It’s very rare to get an answer from every single door, no matter how many times you go back. You may need to advise visitors when to stop.

Recruiting a ‘second sweep’ group Consider recruiting willing volunteers who are able to act as a ‘second sweep’ group. The aim - for them to call back on houses where there was no-one in when the DVD offer was first made, or at homes missed by pairs of visitors who failed to complete their allotted number of houses. They can also deliver DVDs to anyone who has phoned in for one.

Giving flexibility on when to offer the DVDs Some churches have found it helpful to give the visitors a choice of covering their street assignment on either Saturday or Sunday, or both. Others have given the visitors a date by which to complete their visits (within a week or so) with freedom to go whatever day and time suits best within that time frame. This gives a degree of flexibility that may encourage more people to be involved in the visiting. It means couples can get involved without having to arrange childcare.

WARNING: If you decide to do this, note the following:

Don’t allow them to take more than ten days to do the DVD offer, followed by a further ten days over their initial Questionnaire visits. Because if interest in a discovery group ‘dribbles’ in over the course of a few weeks it will be difficult to get enough numbers to make a discovery group viable. The initial interest generated may ‘dry up.’

It will add considerably to the Administrator’s workload in keeping track of the paperwork, since there will be no single opportunity to collect all the DVD Distribution Records and all the Questionnaires from the visitors. Chasing visitors for paperwork will become a major headache.

Visitors may need help to complete the paperwork accurately and it is best to do this en masse, rather than the Administrator having to explain the same things to each pair of visitors in turn.

Experience shows that giving this flexibility may well mean visitors fail to finish the job. Questionnaire visits may never be completed. This is dishonouring to God’s initiative in the lives of those whose interest in Jesus was stirred by the film.

Doing the visiting at the same time means that when you gather back together, you can use this as a time of mutual encouragement, sharing stories of what happened, giving thanks to God together and praying that the DVDs will be watched during the week.

Return Visit Appointment cards and Reminder letters When a DVD is accepted, it’s helpful to leave a card with the householders reminding them of the agreed time the visitors will call back with the Questionnaire. The Return Visit Appointment card - form K is designed for this purpose. Visitors may also find it helpful to use the Questionnaire Appointments sheet - form N to keep tabs on their booked return visits and what time slots are still free.

As a further prompt to those who took a DVD, visitors should post or deliver a Return Visit Reminder letter -

form L no later than two days before the Questionnaire visits. This reminder has been shown to make a significant difference to the number of people who have watched the film by the time the first attempt is made to take the Questionnaire.

Pairing the visitors Visitor pairings should be prepared before the training sessions, with mixed pairs whenever possible. Such pairings will be more comfortable for the person answering the door. Two men or two women together usually get less satisfactory responses, and may be inappropriate in certain ethnic situations. People who feel more confident in talking with others about their faith should pair up with those who have no previous experience or are more shy.

Make sure anyone who can only do one of the two visits (1. with the DVDs or 2. with the Questionnaires) is paired with someone who can do both. This ensures that at least one familiar face will call at each door on the Questionnaire visit.



If the Project Co-ordinator and Administrator want to be involved in the visiting, they should take a smaller assignment (half the normal allocation), so they can be at the centre in time to meet the other visitors as they return. They can then help each pair complete the necessary paperwork on their visits and be on hand to help any visitors who return disappointed by response from their allocated houses.

Keeping records – the DVD Distribution Record and the Tracking Form Write the names of the pairs of visitors on the Tracking Form - form G next to their street assignment, and then transfer this information for each pair onto a copy of the DVD Distribution Record (DVD DR - form H). The visitors take this form with them when offering the DVDs to record the response at each house. The Administrator retains the Tracking Form as a record of who is visiting which streets.

If a pair of visitors is assigned more than one street, they need a separate DVD Distribution Record for each street. This will help avoid confusion with house numbers.

Making up the visitors’ training packs Before Training Session I, you will need to make up packs for each pair of visitors containing the following:

You’ll find how to calculate the quantities required for the actual visits in ‘Preparing the Project Materials’.

When the visitors return from offering the DVDs, they will also need enough Return Visit Reminder letters - form L, for each home that took a DVD, and a copy of the DVD Questionnaire Record - form O. It is also a good opportunity to give each visitor a No Ordinary Man magazine to read during the following week and bring to Training Session II.

When the visitors return – using the DVD Questionnaire Record It is important that accurate information about the visiting is passed on to the Administrator as soon as possible after the pairs of visitors return from their assignment. It’s much easier if all visitors return to a central venue after their visits, so the Administrator can receive everyone’s DVD Distribution Records (DVD DRs). Back at the central venue, visitors transfer details from their DVD Distribution Records onto the first two columns of the DVD Questionnaire Record (DVD QR - form O). This includes house numbers where DVDs were accepted, the date and time they agreed to return with the Questionnaire, and any other information that will help them remember who took a DVD. This is the form visitors will take on the Questionnaire visits.

When a visiting pair has given out lots of DVDs If pairs have handed out eight or more DVDs, they may find it difficult to get round to all of these homes with the Questionnaire next week. You may want to give them the option of choosing to take the Questionnaire at only seven of the homes. Ask them to put an X in the right hand column of the DVD Distribution Record next to any house number where they are prepared to let others take the Questionnaire. They should copy all the details of these ‘surplus’ Questionnaire visits (homes they are NOT planning to visit) on a separate DVD Questionnaire Record and hand this in.

Handing in the paperwork All completed DVD Distribution Records and the DVD Questionnaire Records with ‘surplus’ Questionnaire visits should be given to the Administrator before the visitors leave the central venue. Visitors should keep their DVD Questionnaire Record, as they will need this for their Questionnaire visits. The Administrator should update the Tracking Form – form G1 & G2 with the information from the completed DVD Distribution Records. If it is not possible for the visitors to return to a central venue, they need to get their paperwork to the Administrator within a few days to allow him/her enough time to reallocate the ‘surplus’ Questionnaire visits before the visitors go out again.

2 copies of the DVD offer leaflet 2 copies of the covering letter sent with offer leaflet 1 DVD Distribution Record – form H (2 sides)

for each street 2 How to offer the DVD – form I (2 sides) 1 ‘We brought your free DVD…’ notes – form J

1 Return Visit Appointment card – form K 2 Training Session I – Offering the DVD – form M 1 Questionnaire Appointments – form N 1 Map showing how to find the street assignment 1 Clipboard, pen, carrier bag 1 JESUS DVD 1 Jesus Quest DVD



Stage 8. Training project visitors and taking the Questionnaire

Rebalancing the Questionnaire visits Training Session II The Purpose of the Questionnaire visit ‘Sorry we missed you…’ card Recruiting a back-up group Explaining what happens at the end of the Questionnaire Making up the visitors’ packs When the visitors return… using the Contact Report Dealing with outstanding Questionnaire visits Delivering discovery group invitations Dealing with other follow-up needs

Rebalancing the Questionnaire visits The ideal is that the same people who offered the DVDs at a particular home go back to that home with the Questionnaire. It is likely that some pairs of visitors will have given out eight or more DVDs. Others will have given out two or three. Since no pair should be expected to take more than seven Questionnaires, it is good to reallocate some of the visits. Pairs who have more than seven visits to do should have marked their surplus homes with an ‘X’ on the DVD Distribution Record and transferred details of these homes onto a separate DVD Questionnaire Record. During the week between the two visits, decide which pairs should be asked to take these extra assignments and give them the summary sheets.

Training Session II This training should be separate from Training Session I. The Visitors’ Training Pack will help you cover everything that visitors need to know, in an organised way. You will need up to 2 hours for this training.

Communicating the purpose of the Questionnaire visit The aim of the visit is primarily to discover what the viewer thought of the film. That is all he or she has agreed to so far, and it would be dishonest to use the Questionnaire to do any more than this. If the film has not had a positive effect on their openness towards investigating the person of Jesus, respect that and take your leave at the end of the seven questions. Trying to ‘put a foot in the door’ is not appropriate.

If the answers to the last two questions indicate an interest in knowing more about Jesus, then it is reasonable to ask if you can explain a couple of ways in which the viewer could find out more. Ask their permission to take a few moments more of their time, as you are now going beyond what they originally understood to be the extent of the visit.

The options may include offering the magazine of the film (No Ordinary Man), an invitation to a special event, and/or an invitation to a discovery group. (See Conserving the interest through individual/group follow-up – Stage 9) Introducing the options may help to discover if there is any other way the visitor or the church can help.

‘Sorry we missed you…’ card Despite reminding people about the return visit, you will still find some are not in when the visitors call. Use a ‘Sorry we missed you…’ card - form R. Visitors should write on it the day and time they propose to call again, with their phone number, so that if the time is inconvenient the householder can phone to change it.

Some will not yet have watched the DVD. Then it will be necessary to rearrange a time to do the Questionnaire. Don’t leave the Questionnaire with the householder. It’s highly unlikely that they will fill it in and send it to you, and the visitors will have lost the initiative for calling back.

Recruiting a back-up group By the end of the questionnaire visits, some of the visitors may feel they have given as much as they can. They may not want to keep calling back at homes where they haven’t yet been able to take the Questionnaire. It is worth having a small group of people who are ready and willing to do those repeat visits. Whenever possible, the back-up visitor should pair up with a visitor who has already visited those homes.



Explaining what happens at the end of the Questionnaire Where the householder’s response to the last two questions is negative, the visitors should thank them for their answers and leave. They could offer a copy of the follow-up magazine, but not push it.

Where the response to the last two questions is neutral or positive, the visitors need to know what opportunities are available for helping the person pursue his/her interest in knowing more about Jesus. Stage 9 explains some possible options. The visitors need some information with them so they can explain these options (eg. Special event leaflet, discovery group leaflet).

Making up the visitors' packs Before Training Session II, make up packs for each visiting pair containing the following:

2 Opinion Questionnaires - form P 1 "Sorry we missed you…” card - form R 2 Training Session II – Taking the Questionnaire - form S 1 Discovery group leaflet 1 Special event leaflet 1 Church information leaflet

You will need copies of the Contact Report - form Q, Making Effective ‘Discovery Group’ Invitations - form T and Making Sense of the Paperwork - form U available when the visitors return to the central venue. It is a good idea to photocopy the Contact Report back-to-back with the Questionnaire. This makes it possible to keep all the relevant contact information on one sheet of paper.

When the visitors return – using the Contact Report All visitors should return to a central venue after their visits to give the Administrator details of the contacts made.

There, visitors transfer details from each of their completed Questionnaires onto a separate Contact Report, together with the Tracking Form (form G). This includes name, address and telephone number of the person who watched the DVD and, if their response to the film was positive, what level of interest they showed in future contact.

By this stage you may think you will be awash with paperwork! But the Contact Reports are the only pieces of paper the church will need to keep after the project is over. When completed, the Contact Report will contain all the vital information the church needs about who accepted DVDs and what kind of response they gave. This makes it the only necessary point of reference when the church wants to decide how to maintain contact with these people, however long after the project. It also includes the names of the visitors if there is any query.

If there is confusion about all the paperwork, you can ‘walk’ the visitors through Making Sense of the Paperwork diagram - form U.

A Contact Report should be filled in for every completed Questionnaire visit regardless of whether the viewer showed any interest in Jesus at the end of it. These should be handed in to the Administrator with the completed Questionnaires before the visitors leave.

Any visitors who found someone interested in a discovery group should decide between them who will take responsibility for delivering the invitation. This visitor should take a copy of Making Effective Discovery Group Invitations - form T and arrange to collect the required number of invitations from the Follow-up Co-ordinator when they are ready.

If it is not practical for visitors to return to a central venue, the Administrator will need to set a deadline for return of all the paperwork. The Follow-up Co-ordinator will want to know if there is enough interest in the discovery group option to go ahead (if that is planned). If the paperwork is slow in coming back, the interest generated by the earliest Questionnaire visits may have gone cold before numbers are high enough to start a group.

Dealing with outstanding Questionnaire visits The visitors should hold onto their DVD Questionnaire Record and any unused Questionnaires, copies of No Ordinary Man, discovery group and church information leaflets until they have completed all their Questionnaire visits. The DVD Questionnaire Record is their record of who still has to be visited.

As further interest in the discovery group comes to the surface from completion of these outstanding Questionnaire visits, visitors must pass this information on to the Administrator or Follow-Up Co-ordinator as quickly as possible.



Delivering discovery group invitations Keep a running list of people who have shown interest in a discovery group alongside the names of the visitors who called at their house.

Once the date and venue for the discovery group have been fixed, produce a formal invitation card with all the relevant information. The Follow-up Co-ordinator then makes sure invitations are delivered to those visitors who have agreed to call back on the interested viewers.

Invitations should be delivered personally to the person who showed interest in coming to the group – not just pushed through the letterbox. Personal contact is an important factor in helping prospective group members feel comfortable about coming. It also gives the visitor a chance to judge how positive the person is. Ask the visitors to feed back to the Follow-up Co-ordinator the response they received when delivering the invitations, so that some estimation can be made as to numbers.

Dealing with other follow-up needs The Administrator should collate all the Contact Reports of people requiring further contact. This can be passed on to the Follow-up Co-ordinator or church leader as appropriate.



Stage 9. Conserving the interest through individual / group follow-up

Possible options Outsider-friendly church information leaflet Seeker-friendly event Discovery group Discovery group leaflet Offering another DVD Enquirers’ courses On-going contact

The extent to which you follow up the interest in Jesus generated by watching the DVD depends on the number of church members available and their level of experience, the time of year, other competing church activities and obligations, etc.

The fact that a sizeable number of people in your community will have taken the film and probably spent almost 90 minutes thinking about Jesus is a reason for joy! That may be all you can expect to achieve.

However, it would be good to think through a number of possible ways to follow up the interest generated by the DVD. Here are a series of steps you could consider that are best offered in the order they are listed.

Possible options Each of these options assumes an initial, moderately positive, response to the last two questions on the Questionnaire.

1. Offering a piece of literature that explains more about Jesus and faith (for example, No Ordinary Man), along with a non-churchgoer-friendly church information leaflet (if appropriate).

2. An invitation to a one-off seeker-friendly event (for example, a men’s or women’s evangelistic breakfast, or a barbecue with a short epilogue).

3. An invitation to a ‘taster’ - the first session of a discovery group – before committing themselves to the remaining sessions. A discovery group is a short series on Christian faith (no more than five sessions) focussing on discovering who Jesus is. The format allows for maximum group discussion and is aimed entirely at those who are not Christians wanting to investigate Jesus.

4. Lending another DVD to an interested viewer who doesn’t want to come to an event or discussion group. The visitor would then call back to collect it at and find out what the viewer thought of it (for example, So, who is this Jesus?; Miracle Maker)

5. A slightly longer enquirer’s course for those prepared to take a more in-depth look at what Christians believe. The focus should be on Jesus, and the material geared towards those who have no knowledge of Christian beliefs (for example, The Y Course or Christianity Explored).

6. A course on Christian discipleship for those who have made a decision to follow Jesus, or who are close to making such a decision (for example, Alpha or Emmaus).

Outsider-friendly church information leaflet If your church doesn’t have a suitable one already, consider putting together a leaflet that describes what the church has to offer people who are un-churched and not be ready to come to a church service. This might include a Toddler group, open youth group, men’s/women’s breakfasts (assuming they are specifically geared towards not-yet-Christians), quiz nights, enquirer’s groups and other regular social events. Visitors should take this leaflet with them when taking the Questionnaire and offer it to anyone they think might be interested.

Don’t use the existing leaflet that has been designed for people who are already Christians or church attenders visiting your church. Those sorts of leaflets tend to focus on worship, prayer and Bible study activities and will be off-putting to most un-churched people.



Seeker-friendly event It would be helpful to plan an attractive ‘seeker-sensitive’ event four or five weeks after the DVD offer. A leaflet describing a fayre, barn dance or some type of unthreatening event could be given to every DVD viewer regardless of his/her interest in a discovery group. This event won’t bring viewers to an understanding of the gospel but provides an opportunity for them to mix with some more Christians in a social environment. This builds bridges, especially if the contact through the project was basically positive, and could lead into a discovery group or enquirer’s course in the future.

Discovery group This has proved the most effective way of cultivating the interest of viewers and clarifying the gospel, especially when based upon No Ordinary Man which each responsive viewer should have received.

The discovery group should meet for three-to-five weeks in a home in the selected area. There may be one viewer who seems keen and hospitable enough to be asked to host the discussions.

Don’t set the day of the week for this group before the project because:

It is important to know which days best suit those viewers who have expressed interest in coming to the group. You can’t know this until the Contact Reports are compiled.

It gives the visitors a reason for further contact with interested viewers after the Questionnaire visit. Returning later to deliver the invitation enables them to continue building a relationship with the viewer, which will help to allay suspicion, deal with misapprehensions, and encourage the viewer to feel more comfortable about saying ‘Yes’ to an invitation. Waiting to establish both the best evening and the venue for the group gives an ideal reason to call again with the group details.

Aim to start the group no later than four weeks after the start of the Questionnaire visits. This gives time to call again at homes where people were out, or had not watched the DVD. If you leave it any longer, people who initially seemed keen may begin to lose interest.

Seeing a viewer’s mild interest in coming to a group turn into their arrival at the first session is no simple pathway. Considerable prayer and another contact with the positive viewers are needed to encourage them to become part of such a discussion group. The Follow-up Co-ordinator may want to make use of more experienced church members to draw those interested - in a sensitive way - into a group. Not everyone who initially expressed interest will end up coming to the group.

Offer the first session of the group as a taster, so that people feel they can come along without committing themselves to the whole series.

Discovery group leaflet In order to help the visitors explain the discovery group clearly and accurately, produce a simple leaflet that they can give to those who seem interested.

Your leaflet should make it clear who the group is for, what it will cover, how many sessions it will involve, and how long each session will last. It should also say that those interested can come to the first one as a taster. The leaflet should reassure people that they will not be

pressurised (into belief or coming to church) embarrassed (by being forced to reveal their ignorance of Christian faith) bored (by long monologues)

Offering another DVD Where there are no plans to run a discovery group, or the visitors sense that the householder isn’t keen to meet with others, it is helpful to find another way to maintain contact. Lending another DVD that clarifies Jesus’ message is a good way to build on the Jesus film as a point of contact between the householder and the visitor. This continues to protect the viewer’s privacy, but introduces the possibility of a subsequent chat about the second DVD’s contents.

Lend this DVD and suggest having a short chat a few days later when you return to collect it.



Enquirers' courses There are many Enquirers’ courses on the market - varying in length from 5 sessions to 13 and starting at widely differing points. (such as Christianity Explored, The Y Course, etc) Some assume an understanding of who Jesus is even in the first session, and that the Bible is authoritative. Other courses start much further back. However, experience has shown that it is far better to start with a shorter, informal discovery group series before expecting an enquirer to go on an extended course. Having an initial taster evening (or barbecue, social, etc.) might help to motivate some interested viewers to make the greater time commitment needed for such a course. But many of the people you establish contact with through the DVD may never have had contact with Christians or been to a church before. It is best to assume they know little or nothing about Jesus and Christian faith and so you need to make sure that your follow-up course is aimed at this level. Don’t make the mistake of inviting them straight into courses that assume even a readiness to accept the existence of God.

On-going contact Not all fruit ripens at the same time and not all viewers who are positive about the DVD will respond to an invitation to come to a discussion group, course or church event. However, keep the Contact Report as a record of those who seemed receptive at the time of the project. Encourage the visitors to have further contact with interested viewers. Call by with an invitation to some appropriate event several weeks or months later. Bake them a cake. Offer to lend other appropriate DVDs to stimulate their spiritual interest.



Appendix 1. Jesus Video Project Countdown Checklist Before beginning the project countdown, the following need to be done:

Select Project Co-ordinator Decide whether to run evangelism training in addition to the visitors' training Set preliminary dates for pilot project, training, DVD distribution and Questionnaire Print an additional copy of this Project Handbook for the Administrator Order materials for explaining the project concept to church members

NOTE: If you follow this timetable you will have minimal stress and confusion. Once the date of the DVD offer has been fixed, write the appropriate dates of each week in the spaces provided. Carry out the activities during the week under which they are described.

This countdown assumes that the DVD offer and Questionnaire visits will be made on a specific Saturday and/or Sunday. If you plan to give visitors flexibility for their visits, you will need to adapt the timetable accordingly (but note the warning given in Stage 7 under ‘Giving flexibility on when to offer DVDs’). The right hand column of this countdown indicates the most likely person or people responsible for each task.

PC = Project Co-ordinator Ad = Administrator

FC = Follow-up Co-ordinator Pr = Prayer Co-ordinator Team = all four of these

CL = Church Leader/ship Pilot = All those involved in the pilot project

(Because prayer support plans will vary greatly, this aspect of the project is not integrated into this countdown.) Date ___________________ (10-12 weeks before the week ending with the DVD distribution day) □ Enlist Prayer Co-ordinator, Project Administrator and Follow-up Co-ordinator (See Stage 2 p8) PC/CL

□ Plan the overall promotion / recruitment strategy. (Suggestions Stage 4 p13) PC/CL □ Plan a ‘seeker-friendly’ event 4-5 weeks after DVD distribution (see Stage 9 p23) FC/CL

□ Order Visitors’ Training Pack for training the pilot project team on how to do the visiting PC

□ Church-wide promotion plans: _________________________________________________ Date ___________________ (9 weeks before...)

□ Discuss overall concept and job assignments with project leadership team (forms B-E) Team

□ Plan pilot project (page 10) – read ahead in countdown checklist for pilot project schedule Team □ Choose pilot project streets (Appendix 5 p33) Ad/PC

□ Recruit additional people, as needed, for the pilot project PC

□ Order materials needed for pilot project and overall promotion (Stage 5 p14) Ad

□ Create a covering letter to accompany offer leaflet for the pilot project (Stage 6 p16 & Appendix 4 p32) PC/Ad

□ Prepare ‘We brought your free DVD…’ leaflet for pilot project (Stage 7 p18 & form J) PC/Ad

□ Confirm time and venue for pilot project training sessions PC/Ad

□ Begin work (if necessary) on "seeker-friendly" church information leaflet (Stage 9 p23) PC/CL

□ (Sun) Announce project (inc. dates), request sponsorship of DVDs (Stage 4 p12 & form A) Ad

□ (Sun) Recommend home/cell groups watch the DVDs PC/CL

□ Organise crèche, if appropriate, for the DVD Offer and the Questionnaire days PC/CL



Date ___________________ (8 weeks before…)

□ Address envelopes for pilot project offer leaflet (Appendix 5 p33,34) Ad

□ Pair up visitors for pilot project and allocate streets to each pair (Stage 5 p18,Appendix 5 p33,34) Ad

□ Photocopy materials for pilot distribution (Stage 4 p14) Ad

□ Assemble pilot project visitors’ document wallets (Stage 8 p21) Ad

□ Pilot project – Training Session I using Visitors’ Training Pack (Stage 7 p17) PC/Pilot

□ Pilot project - DVD offer Pilot

□ (Sun) Make DVD sponsorship leaflets available to church members (form A) PC/Ad Date ___________________ (7 weeks before…)

□ Determine times/venues for addressing and distributing DVD offer envelopes PC/Ad

□ Confirm venue and dates for Training Sessions I and II for main project Ad

□ Produce Project Involvement leaflet – ‘Putting feet to my faith’ (Stage 4 p10/11 & Appendix 2 p30) PC/Ad

□ Distribute Questionnaire Reminder letters to pilot homes that took DVDs (Stage 8 p21 and form L) Pilot

□ Revise Contact Report (form R) as appropriate and test during the pilot project PC/CL

□ Photocopy materials needed for pilot project Questionnaire visits (Stage 5 p14) Ad

□ Assemble pilot project visitors’ packs (see Stage 8 p21) Ad

□ Pilot project – Training Session II using the Visitors’ Training Pack (Stage 8 p 20) PC/Pilot

□ Pilot project – Questionnaire visits Pilot

□ Organise Project Orientation during service(s) (Stage 4 p10,11) PC

□ Set up permanent JVP display and information/sign-up table in church PC Date ___________________ (6 weeks before…) Take a well-earned rest! Date ___________________ (5 weeks before...)

□ Test out DVD follow-up options with pilot project contacts (Stage 9 p23 & Appendix 8 p39) FC/Pilot □ Church-wide promotion: _____________________________________________________ PC Date ___________________ (4 weeks before…)

□ Make estimate of DVD offer coverage, based on number of visitors available (Stage 6 p16) Team □ Place order for DVDs, DVD offer leaflets and follow up magazine Ad

□ Discuss all aspects of ‘conserving the interest’ thoroughly (Stage 9 p23) PC/FC □ Continue with outstanding pilot project Questionnaire visits Pilot □ Church-wide promotion: pilot project visitor to share about further follow-up contact PC Date ___________________ (3 weeks before…)

□ Prepare/order follow-up materials Ad/FC □ Recruit follow-up group leaders FC □ Decide venue for ‘taster’ evening, if appropriate (Stage 9 p23-25) FC

□ Photocopy slips for recording awkward houses, etc. (Appendix 5 p33) Ad

□ Assign people to check house numbers Ad

□ Organise a ‘prayer walk’ in connection with the address checking work (Stage 4 p11) Pr



□ Decide on central prayer gathering during DVD distribution and Questionnaire visits Pr □ Church-wide promotion: ___________________________________________________ PC Date ___________________ (2 weeks before...)

□ Confirm you have enough volunteers to address offer leaflet envelopes Ad □ Send confirmation letter to all who have offered help (Stage 4 p13) Ad □ Prepare a discovery group leaflet (Stage 9 p24 & Appendix 6 p35) Ad

□ Prepare leaflet for special follow-up event (if you are planning one) FC/PC Date ___________________ (1 week before the week ending with the DVD distribution day) □ Recruit ‘Second sweep’ and ‘Back-up’ groups (Stage 7 p18 & Stage 8 page 20) PC

□ Obtain envelopes for the offer leaflet and letter Ad

□ Order document wallets for pair of visitors Ad

□ Photocopy the covering letter that will accompany the DVD offer leaflet Ad Date ___________________ (the week that ends with the DVD distribution day)

□ (Mon-Thurs) Make pairings of definite visitors and write names on Tracking Form (form G) Ad

□ (Mon-Thurs) Make street assignments (Appendix 5 p33 & 34) Ad

□ Copy street assignments on to the Tracking Form Ad

□ (Mon/Tues/Wed) Hand address envelopes and insert letter and offer leaflet (Appendix 5 p33,34) PC/Ad

□ Batch the envelopes ready for delivery (Appendix 5 p34) Ad

□ (Wed/Thurs) Distribute offer leaflet envelopes Ad □ (Tues-Thurs) Prepare ‘We brought your free DVD...’ master for photocopying (form J) Ad □ (Tues-Thurs) Photocopy materials needed for Training Session I and DVD distribution (Stage 7 p19) Ad

□ Assemble visitors’ packs (Stage 8 p21) Ad DVD Distribution Day

□ Conduct Training Session I using the Visitors’ Training Pack (Stage 7 p17) PC □ Process visitors’ results on return of visitors to central venue (Stage 7 p19) PC/Ad □ Include a notice of DVD activity and time for prayer during Sunday services PC/Pr Week between DVD distribution and Questionnaire visits

□ Take and assign phone requests for DVD. Record extra contacts on Tracking Form Ad

□ Confirm the plans for the follow-up group FC/PC □ Deliver Return Visit Reminder letters (form L) to reach households Wednesday or Thursday Visitors □ Distribute extra DVD Questionnaire Records to pair of visitors with few contacts (Stage 8 p21) Ad

□ Add new information to Tracking Form Ad

□ Photocopy materials needed for Training Session II & Questionnaire visits (Stage 5 p14) Ad

□ After removing last week’s material, assemble document wallets (Stage 8 p21) Ad Questionnaire Day

□ Conduct Training Session II using Visitors’ Training Pack (Stage 8 p20) PC

□ Process results on return of visitors to central venue PC/Ad



□ Include a notice of DVD activity and time for prayer during Sunday services PC/Pr Date ___________________ (during the week after the Questionnaire day)

□ Reassign any visits to a back-up pair if necessary. Note any changes on the Tracking Form Ad □ Collate prospective follow-up group participants under visitors’ names (Stage 9 p23) Ad/FC □ Photocopy discovery group invitations Ad □ Send discovery group invitation cards to all visitors who have group ‘prospects’,

including pilot project contacts (Stage 9 p23, 24) FC Date ___________________ (2 weeks after the Questionnaire day)

□ Contact visitors who still have Questionnaire visits to complete Ad □ Distribute discovery group invitation cards to visitors who find further interest in the group Ad/FC □ Update list of prospective discovery group participants and send copy to Follow-up Co-ord. Ad/FC □ Conduct a Prayer and Praise reunion for all visitors (Appendix 7 p36) PC/Pr Date ___________________ (3 weeks after Questionnaire day)

□ Track all further contacts by visitors, collecting all completed forms Ad □ Prepare Progress Report (Form V) PC

□ Summarise Questionnaire data/feedback for local newspaper, if appropriate PC/Ad Date ___________________ (4 weeks after Questionnaire day)

□ Collect final updates on further contacts by visitors and collate information (Stage 8 p22) Ad Date ___________________ (5 weeks after Questionnaire day)

□ Complete report on follow-up PC □ Complete Progress Report (form V) PC □ Send Progress Report to the JVP National Office. Give a copy to your church leader Ad □ Give all updated Contact Reports to your church leader for on-going follow up PC/FC



Appendix 2. ‘Putting Feet to My Faith’ leaflet example Modify this leaflet to fit your local situation. It is distributed at the church-wide Project Orientation.

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An opportunity to be involved in taking the story of Jesus to our community

Name _________________________________

Address _______________________________

Postcode ______________________________

Phone _________________________________ Please tick all appropriate boxes and return this form to Project co-ordinator or the Church Office.

□ Apart from any earlier sponsorship pledge, I will sponsor ________ DVDs/magazines @ _______ per set.

□ I will pray weekly for this outreach on my own/in a triplet/in my small group. (delete as appropriate).

□ I will take part in the prayer walk planned for __________ (date).

□ I will help in addressing envelopes on _____________________ (choice of dates/times).

□ I will deliver envelopes on ___________________________ (choice of dates/times).

□ I would like to attend the course on speaking up about my faith.

□ I would like to attend the course and then decide about helping with the visiting.

□ I would like to be involved in the visiting – offering DVDs and taking the Questionnaires. I agree to attend the training sessions on ______________ (dates of Training Session I) and on ____________ (dates of Training Session II).

□ I am willing to be involved in the visiting as a ‘silent partner’. I will still attend the Training Sessions on _______________ (date) and _________________ (date).

□ I will help with the crèche so that others can take part in the DVD distribution.

□ I am available to help with one-to-one follow-up of people in their homes.

□ I would like to help with/lead a ‘Discovery Group’ (delete as appropriate).

□ I am willing to offer administrative help.



Appendix 3. Sample letter to DVD sponsors

Participating Church’s headed paper

(or of the Co-operative Church Project) (Date) Dear Thank you for the support you’ve given to the Jesus Video Project taking place at present in our area. According to our records, you have sponsored _______ DVDs. I am pleased to inform you that your DVD was/DVDs were accepted this past weekend as 1100 homes were contacted by project visitors. In total, ________ [insert number of homes that accepted DVDs] households on the following streets received DVDs: [insert names of roads here] Blackbird Road, Starling Lane, Thrush Avenue, Nightingale Way, Sparrow Crescent, Beech Road, Elm Tree Crescent, Poplar Close, Chestnut Drive, Poppy Lane, Rose Court, Daffodil Close, Bluebell Avenue. The project committee ask you to focus your prayer in the next few days on the household(s) that took your DVD(s). As members of these households view this account of Jesus’ life from the Gospel of Luke, please pray that hearts would be touched by the words of Jesus in the film and the portrayal of his sacrifice for their sins. Please join us in praying that God’s Word would not go out in vain, but that, as he promises, ‘it would always produce fruit’ (Isaiah 55:11). Pray especially for church members who will be returning to these homes this coming weekend to ask seven questions on what viewers thought of the film. Pray that they would be able to follow up any interest generated by it. Pray that God will open the hearts of many viewers to want to know more about having a relationship with him. We hope to start at least two Second Look groups in the community as a result of this project. If you have any questions, please contact the project co-ordinator _______________ [fill in name and phone number of project co-ordinator]. Thank you again for your generous support. Yours sincerely



Appendix 4. Sample covering letter An example of the letter you will need to produce to accompany the DVD offer leaflet.

Headed paper of Participating Church

or the Co-operative Church Project [Date] Dear householder A free DVD is being offered to homes throughout the area this week. It is part of a national initiative involving many churches in the UK. This coming Saturday or Sunday someone will be calling at your home to deliver a DVD copy of the film JESUS – the most widely distributed and watched film in history. This special 83-minute edited version of the full-length film JESUS is the most accurate film ever made on the life of this intriguing man. It has been translated into over 1000 languages and seen by more people than any other film. Alternatively, we can offer you a copy of a special edition for children ‘The Jesus Quest’. We would like to invite you to watch the DVD within the following week and be available to give us your opinion. The person who delivers your DVD will come back at your convenience to ask you seven short questions on your view of the film. After that, the DVD is yours to keep. If for any reason we miss you, you can still request a DVD by following the instructions on the form they will leave if there is no-one in. Thank you. Yours sincerely [church leader’s name, or name of co-ordinator of the project] PS This film is a documentary of the life of Jesus of Nazareth as told by the first century historian Luke. It was originally released by Warner Brothers in the UK and is presented without editorial comment, simply showing the events and the message of his life. The DVD is yours to keep without obligation, although we would appreciate you giving your opinions in response to the seven-point questionnaire.



Appendix 5. Selecting households and planning visiting assignments Suggested steps for preparing assignments:

1. Determine the number of households to be selected As a rough guide, select 20 households per project visitor. Working in pairs, the visitors should be able to cover 40 households in 1½ to 2 hours.

2. Choose the streets to be selected for the DVD offer It is advisable to visit every street you have chosen to check how the houses are named or numbered. Look for missing numbers and whether the numbers run as odds and evens or consecutively. Do this before you start to allocate batches of 40 houses to a pair of visitors, or you may find they encounter large gaps.

3. Check for awkward addresses It is definitely worth checking each street for ‘awkward’ addresses: where access to the front door is unusual, or not immediately obvious (e.g. round the back, or up a flight of steps), or where there is a particularly unfriendly dog! The checking could be done by those delivering the offer leaflets.

Give those who check the streets a set of slips on which they can record such information (one slip per house). When it comes to allocating the houses and preparing the DVD Distribution Records (form H) for each pair, these slips can be attached to the record sheet so as to warn the visitors of any awkward houses in their allocation.

4. Prepare the envelopes for addressing If there are a large number of envelopes to address in a short period of time by a sizeable group of people, the following procedure may save time.

Taking one street at a time, write six house names/numbers and the street name on a small slip of paper (the Address Slip):

Group odd numbers together, then even numbers, unless it is a street in which numbers run consecutively.

Bundle six each of the envelopes, DVD offer leaflets and folded covering letters together with one Address Slip and secure them together with an elastic band.

5. Hand-address the envelopes Publicity is more likely to be opened and read when the recipient sees a sealed envelope, addressed to their particular house number and street, than if it is delivered loose, or in an impersonal envelope with a printed label, looking like most junk mail.

Hand-address the envelopes to

The Householder

24 Compton Street

The Householder ____ High Street Wellford 1,3,5,7,9,11



It communicates that someone has thought about his or her particular home in making this offer. It is more personal and is much more likely to be considered and remembered.

The addressing could be done as part of another church meeting, or as a special event for which people are invited to volunteer. The more people involved in this process the better – particularly as it will inform them of the content of the offer leaflet and covering letter going into homes in their community.

Hand out the bundles of envelopes, offer leaflets, covering letters and Address Slips and ask each person to address their batch(es) in their best handwriting. They should then insert one offer leaflet and covering letter and seal the envelope.

Address all the envelopes to ‘The Householder’.

This is a good time to encourage people to pray for those who live at the addresses they have written.

Ask for the addressed envelopes to be returned in their sets of six with the Address Slip secured on top of the stack with the elastic band.

6. Sort the addressed envelopes into batches for delivery Remove and keep the Address Slips. Sort the stuffed envelopes into batches of 60 sequential addresses for delivery. It takes about an hour to deliver 60 letters to homes in one street.

The delivery can be done any time – day or evening – but should be done only two or three days before the visits to offer the DVD are made. If the envelopes are delivered much earlier than this, the householder will have forgotten the contents by the time the visitors call with the DVD.

7. Prepare street assignments for pairs of visitors to offer the DVD Using the Address Slips, divide the streets and house names / numbers into groups of 42 (seven Address Slips each containing 6 houses). For each pair of visitors, write the street name and number details of 42 houses onto a DVD Distribution Record (form H). If the batch of houses includes more than one street, make out a separate DVD Distribution Record for each street. Then write the pair of visitors’ names and phone numbers (if known) on the top of the sheet.

Transfer the names of the pair of visitors and their street assignment to the Tracking Form (form G). It can be useful for quick reference if you give a number to each pair of visitors, which can then be entered on their DVD Distribution Record.



Appendix 6. Sample Discovery Group leaflets



Appendix 7. Thinking beyond the Jesus Video Project

In addition to the care and cultivation of individuals contacted by the project, you’ll want to think about related activities that can increase the effectiveness of the project.

Praise and prayer reunion for the project visitors Two weeks after the first series of Questionnaires is completed, bring all visitors together for praise and prayer. Affirm their faithfulness in helping take JESUS to their community and encourage them to complete the work (i.e. take remaining Questionnaires, deliver invitations to the discovery group and make other appropriate personal contacts, etc.).

Project report to the church One month after the DVD distribution, set aside time during a church service to celebrate and give thanks for the impact of the project in the community and in the lives of project visitors. Include testimonies from some of those who took part and a sermon related to the Great Commission. Pray for the follow-up efforts and the wider community witness of the church.

News release to local newspapers Submit an article or press release, with a photo, to appropriate periodicals. Incorporate statistics from the Opinion Questionnaires and quotes regarding the relevance of Jesus.

Another JVP - until you have given everyone the story in your community Because of the enthusiasm usually generated from involvement in the Jesus Video Project, be ready to announce the dates of ‘Phase II’ – an opportunity for even more church members, and perhaps more churches in the area, to be involved in taking JESUS to the rest of the community.



Appendix 8. What Jesus Video Project resources are available?

All JVP resources can be ordered online at www.agape.org.uk/jvp

Project resources JESUS DVD – a choice of eight different languages on the one DVD.

The DVD is an 83-minute version of the two-hour film including a special opening focusing on peoples’ fascination with the person of Jesus. After the film, there is an explanation of the significance and meaning of Jesus’ life, death and resurrection and an invitation to say ‘yes’ to him.

Almost all other language versions are 120 minutes long and include an explanation of the Gospel at the end. Prices depend on quantity required.

The Jesus Quest - this 60 minute DVD is designed to help children aged 7-11 learn about Jesus and engage personally with his claims to be the Son of God. Six imaginary children are engaged in an adventure to find out the truth about Jesus and his real identity. The story of their quest is inventively and creatively crafted into 40 minutes of selected footage from the JESUS film. This is a particularly useful DVD to offer to families.

So Who Is This Jesus? DVD - a 57 minute documentary presented in jargon-free travelogue style by actor Russell Boulter. Shot on location in Israel, the film looks at who Jesus is and why he came.

The offer leaflet is colourful and attractive and written to appeal to people with no church background and little knowledge of Jesus. The leaflet goes with a cover letter from the church(es) in the envelope delivered to every home. Its purpose is to inform the householders of the imminent offer of a free DVD. It also alerts them to the request that will be made for the visitors to come back a week or so later to take a brief Questionnaire. (Available in packs of 100).

The No Ordinary Man magazine has been designed as a perfect follow-up to the film for those who show tentative interest in knowing more about Jesus. It is no substitute for on-going personal contact, but provides an opportunity to talk further about the Gospel. It includes the full story of Jesus’ life as told by Luke in a fresh, modern translation (CEV). It also contains:

stories of people whose lives have been changed by Jesus concise responses to some of the most often-asked questions about the Christian faith an outline of the gospel message (‘Knowing God Personally’) a foreword by Andy Frost

The Visitors’ Training DVD is crucial for preparing church members to offer the DVDs and take the Questionnaire. It includes a training DVD, powerpoint and complete teaching notes. This resource takes all the hassle out of making sure that your visiting team is thoroughly trained.

Enquirers' course The Y Course provides a more thorough follow-up approach for those who are ready to investigate Christian faith. Some churches use it as a ‘pre-Alpha’ course. It is an 8-week course that helps people face life’s biggest questions and introduces them to Jesus. There are 16 chat-show style DVD segments (6 minutes each) with questions for small group discussion. The course focuses on Jesus, rather than Christian discipleship, and is a natural follow on to watching the JESUS DVD. The talks and group discussion questions assume nothing as far as the enquirer’s knowledge of Jesus and Christian faith is concerned, and allow each individual to progress at their own pace through the course. http://www.ycourse.com/

http://www.agape.org.uk/jvp

http://www.ycourse.com/



Follow-up DVDs Use any of these DVDs to lend to interested JESUS DVD viewers, friends, relatives and work colleagues.

‘So, who is this Jesus?’ Presented from the Holy Land by Russell Boulter, it answers the question of who Jesus is in a down-to-earth, no-nonsense style. The 55-minute programme puts Jesus into context historically and is brought up to date with testimonies of what Jesus is doing in the lives of people today. ‘So, who is this Jesus?’ is available from Agapé. Highly recommended. http://www.deo-gloria.co.uk/resources_switj.php

More to Life DVD produced by Viz-A-Viz with real life stories of people finding personal faith in Jesus. For more information contact Viz-A-Viz by phone 01268 530 531 or http://www.mtlresources.org/what.htm

Mind the Gap Mind the Gap is a six-workshop DVD-based course designed to help you and your church or group shape an effective evangelism plan together. It helps you start from wherever you are; assumes that you want evangelism to have a central place and to move from doing evangelism to becoming evangelistic in everything you are. It is tremendously practical. Available from Agapé.

http://www.deo-gloria.co.uk/resources_switj.php

http://www.mtlresources.org/what.htm

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Print/Photocopy Masters List

Print on single-sided A4 unless otherwise indicated. Print/copy those marked # onto different coloured paper.

A. Taking JESUS to our community - leaflet used initially to introduce the project to the congregation and invite financial sponsorship of DVDs (3-up per page/double sided)

B. Project Co-ordinator’s Role

C. Project Administrator’s Role

D. Prayer Co-ordinator’s Role

E. Follow-up Co-ordinator’ Role

F. Preparing the hearts of the congregation - suggestions for the church leader on ways to encourage the congregation to be spiritually involved in the Project

G. Tracking Form and instructions - to enable the Administrator to keep accurate records of the activities of each pair of visitors (double sided)

H. DVD Distribution Record # - for recording addresses of those who accept a DVD (double sided)

I. How to Offer the DVD # - Guidelines for visitors’ conversation on the doorstep (double sided)

J. ‘We brought your free DVD…’ - note left at addresses where there was no response (A5 2-up)

K. Return Visit Appointment card - to leave with those who accept a DVD, to remind them of the time they have a greed for the visitor to return with the Questionnaire (twelve-up to copy onto card)

L. Return Visit Reminder letter - a further reminder to the person who took the DVD of the date and time for the Questionnaire. To be delivered mid-week between the two visits.

M. Training Session I – Offering the DVD # - procedures for the visit with the DVD

N. Questionnaire Appointments - for visitors to keep track of when they can and will do questionnaires

O. DVD Questionnaire Record # - for the pair of visitors to record who they are visiting with the Questionnaires and any related information

P. Opinion Questionnaire - Seven questions with space at the bottom to record the viewer’s interest

Q. Contact Report - to record all details about appropriate follow-up at each home that took a DVD

R. ‘Sorry we missed you…’ Card left where a viewer was not at home when the visitors came to do the Questionnaire (A6 four-up)

S. Training Session II – Taking the Questionnaire # - procedures for return visit with the Questionnaire

T. Making Effective ‘Discovery Group’ Invitations - guidelines to help visitors encourage interested viewers to participate in a discussion group

U. Making Sense of the Project Paperwork - a diagrammatic explanation of how the various record forms relate to each other

V. JVP Progress Report Form - to be submitted to the JVP national office at the end of each distribution phase

W. Colour Images of Products for use in church publicity

The Jesus Video Project

Taking JESUS to our community

An opportunity to bring the Gospel of Jesus Christ to our

neighbours

Many people in our community have misconceptions about the life and message of Jesus. His claims have never been clearly understood. No wonder so few people find Christianity relevant! One of the main reasons our church exists is to proclaim the Good News of God’s love and forgiveness through Jesus as clearly and attractively as possible to those around us. Here is a non-threatening way to do it! The most viewed film in human history, JESUS, is available on DVD at a low price for distribution in our community. Offering the JESUS DVD and The Jesus Quest DVD (the version for children and families) to homes in our area, is a great way for our church to give others an opportunity to hear and see the Gospel.

PTO for more details




neighbours






neighbours



About the JESUS film and The Jesus Quest

JESUS presents Luke’s account with meticulous historical and scriptural accuracy. Filmed on location in the Holy Land, it has been translated into over 1000 languages and viewed by more than two billion people in 200 nations. Jesus is played by the Royal Shakespeare actor

Brian Deacon who speaks only words from Scripture. At the end of the 80 minute DVD, there is a brief summary of the Gospel and a prayer of response.

The Jesus Quest is designed to help children aged 7 to 12 learn about Jesus. This 60 minute DVD follows the adventures of 10-year-old Benjamin, who, with his friends, sets out to discover more about this ‘miracle

man’ who is causing such a stir. The film ends with a brief Gospel summary and a prayer. 22 minutes of new material is inter-spliced with footage from the JESUS film.

How the project works The DVD offer to selected streets is preceded by a

letter from the church to each home. Those accepting the gift will be asked to take a viewers’

Opinion Questionnaire one week later. Follow-up on a personal basis or in groups will be offered to

those who respond positively to the DVD and questionnaire. Prayer will support all aspects of the

project.

Your help is needed The DVDs and magazines are available for this

project at significantly reduced cost. Church members are being asked to consider sponsoring

one or more DVDs. Sponsors will be informed when their DVDs are taken in order to pray for a positive

response to the viewing and questionnaire. Can you help take JESUS to our community?

I/We would like to sponsor ____ JESUS DVDs

Name_____________________________________

Address ___________________________________

Postcode _________ Phone number ____________










project.






Name_____________________________________

Address ___________________________________











project.






Name_____________________________________

Address ___________________________________


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Project Co-ordinator’s Role

Maintain a close walk with the Lord, being especially prayerful and diligent during times of pressure.

Work with the church leaders with regard to initial goal setting, overall timetable and selection of the area to be covered by the DVD distribution and budget/fund-raising.

Work closely with the Project Administrator, clearly dividing the responsibilities and assisting each other as needed (both the Project Co-ordinator and the Administrator should have a copy of the Project Handbook for continual reference).

Brief those taking the roles of Prayer Co-ordinator and Follow-Up Co-ordinator, providing them with copies of relevant pages from the handbook and assisting them in fulfilling their responsibilities.

Call and chair meetings of the project leadership team, as well as pray together with them regularly.

Take the lead (alongside the church leader) in promoting the project and recruiting church members for the visiting and other project responsibilities.

Oversee the creation of customised project materials, like the DVD offer covering letter and Putting feet to my faith leaflet.

Follow the Video Project Countdown Checklist closely... every week.

Request assistance by emailing Agapé through the JVP Website page.

Set up a display after all church services for the six weeks leading up to the DVD distribution, at which church members can ask for information and sign-up to be involved in specific ways.

Agree with church leaders on any training in evangelism that may be deemed appropriate in addition to the visitors’ training sessions. ‘Mind the Gap’ is a very useful resource.

Ensure materials are ordered well before they are needed, especially items required for the pilot project and for promoting the project within the church.

Lead the pilot project, as described in the handbook, in order to gain experience and confidence for the main project.

Lead the church-wide project orientation (along with the church leader).

Ensure that the visitors are adequately prepared for the offering the DVD and taking the questionnaire through Training Sessions I and II.

Keep the Follow-Up Co-ordinator informed of people expressing interest in a ‘discovery group’, as well as other follow-up needs. Hand-over the responsibility for contact with the visiting pairs to him or her at the end of the week of the Questionnaire visits.

Prepare the JVP Progress Report (form V) and send a copy to the Agapé national office.

Decide whether to submit an article to the local newspaper in order to stimulate further spiritual interest in the community.

B

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Project Administrator’s Role

Some of the responsibilities of the Administrator are interchangeable with the Project Co-ordinator. The following is an outline of the main responsibilities – roughly in chronological order.

Work closely with the Project Co-ordinator to establish the budget and timetable.

Agree with the Project Co-ordinator who is doing what on the Countdown Checklist – and follow the checklist carefully.

Order the project materials from Agapé – both for the pilot project and promotion and again for the main project.

Produce customised project material like the covering letter, ‘Putting Feet to my Faith’ leaflet and other publicity.

Collect and record DVD sponsorship gifts.

Keep track of DVDs loaned to church members for preview.

Oversee the printing/photocopying of project materials needed for Visitors’ Training Sessions I & II.

Oversee the printing/photocopying of materials for the DVD distribution and questionnaire visits.

Prepare the pairs of visitors and street assignments before the first Training Session.

Organise the hand addressing and stuffing of the envelopes for the DVD offer leaflets and letters.

Assemble the document wallets for the visiting pairs for the DVD offer and Questionnaire visits.

Assist the Project Co-ordinator at both Training Sessions of the visiting pairs, ensuring that they understand the procedures for completing and returning the paperwork.

Maintain central records of the DVD distribution results and Questionnaire contacts.

Reassign Questionnaire visits, if necessary, where some pairs have an ‘excess’ and others have fewer visits.

Prepare and deliver letters to DVD sponsors.

Ensure good records are kept of every questionnaire contact and all follow-up visits and responses.

Provide updated reports to the Follow-up Co-ordinator on interest in the ‘discovery group’.

Prepare a summary report on the project for presentation to the church.

Take a well-deserved holiday!

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Prayer Co-ordinator’s Role Here are some suggestions for the prayer co-ordinator’s role. But the precise job activities will depend on what plans for prayer are actually adopted.

Maintain a personal prayer life.

Work with the Project Co-ordinator to plan the prayer backing for the project.

Meet with the project leadership team to plan and organise the project as a whole.

Participate in the pilot project in order to gain an understanding of the particular prayer needs associated with this initiative.

Obtain prayer resources as necessary to help stimulate and foster prayer in a variety of ways.

Prepare and issue regular prayer bulletins for church members, giving specific topics for prayer as the project plans progress.

Work with the church leader in ensuring that prayer for the project features strongly in church services and other times when church members gather for prayer.

Encourage small-group leaders in the church to make prayer for the project a priority within their groups.

Keep the church leadership informed of urgent needs for prayer.

Organise and lead a prayer-walk around the area selected for the DVD offer.

Assist church members in forming prayer triplets.

Organise a prayer chain, particularly around the times of the DVD offer and questionnaire visits.

Organise a central prayer group to pray whilst the visitors are offering the DVDs and taking the Questionnaires.

Create a letter to go to DVD sponsors informing them of the take-up of their sponsored DVDs and encouraging them to pray for those who accepted them.

Ensure that prayer continues after the Questionnaire visits for those who have been contacted through the project.

Bible passages to encourage prayer:

Psalm 8:1-9 Psalm 32:1-11 Isaiah 55:1-13 Matthew 28:16-20 Mark 4:1-20 Luke 15:1-31 John 6:32-40 Acts 4:23-31 2 Corinthians 4:1-18 2 Corinthians 5:11-21 Ephesians 1:3-23 Ephesians 6:10-20 Philippians 4:6 Colossians 1:9-14 1 Timothy 2:1-8 2 Timothy 4:1-8 1 Peter 3:13-1

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Follow-up Co-ordinator role Not all of these responsibilities will be relevant. The precise nature of the job will depend on what decisions are taken in the early stages about the kind of follow-up to be utilised.

Download a copy of the Project Handbook and become thoroughly familiar with the material. Take copies of the pages that are relevant to making and accomplishing the follow-up plans.

Work with the church leader and Project Co-ordinator to determine the best resources for cultivating the spiritual interest generated by the DVDs.

Decide on the content of a ‘seeker-friendly’ church information leaflet that describes activities of interest to un-churched people.

Determine who should be trained to lead the ‘discovery group’ and organise their training.

Create a ‘discovery group’ leaflet.

Take part in the pilot project and attempt to do at least one follow-up visit with one of the DVDs suggested on page 38. Evaluate its effectiveness for use with those who are interested, but unwilling to come to a discovery group.

Discuss with the church leader and Project Co-ordinator the approach of using a ‘taster’ for the first discovery group session.

Recruit more experienced church members, as necessary, to help with one-to-one follow-up.

Work with the Project Co-ordinator and Administrator on how the contacts made through the questionnaire visits will be handled from that point on.

Decide with the Co-ordinator and Administrator whose responsibility it will be to ensure that visitors have completed their Questionnaire visits and handed in all the paperwork.

Determine how many ‘discovery groups’ are required from the responses to the questionnaire.

Produce invitation cards describing the ‘discovery group’ and giving the dates and venue. Make sure these are passed on to all visitors who have made contact with prospective group members.

Monitor the follow-up process, checking that visitors have followed through with the contacts they made.

Assist the visitors and ‘discovery group’ leaders as necessary to ensure as many prospective group members as possible attend the first session.

Encourage personal follow-up of any who showed interest in the group but did not come, or who requested other forms of contact.

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Preparing the hearts of the congregation for the project Here is a list of possible steps to take in encouraging the congregation to be spiritually involved in the project. The Project Co-ordinator may wish to copy this sheet and pass it on to the church leader.

1. In the lead-up to announcing the project, preach on God’s heart for the lost (eg Luke 15).

2. Preach on the role of prayer in reclaiming a community for Christ (e.g. Ephesians 6:10-20).

3. Dedicate a church prayer meeting to praying for the local community.

4. With the project Prayer Co-ordinator, organise a prayer-walk involving as many as possible from the congregation, covering as much of the community as possible.

5. Write an article for the church newsletter/magazine.

6. Preach on the Great Commission (Matthew 28:16-20) and on personal witness on the Sunday that the project is announced for the first time.

7. On the Sunday of the Project Orientation, dedicate the whole service to the project (see the suggestions in the Project Handbook, Stage 4 page 10).

8. Continue to emphasise the importance of prayer and reliance on the Holy Spirit if any of the efforts going into the project are to be of value.

9. Encourage those leading prayers in church and those leading small groups to make prayer for the project a priority.

10. In Sunday services, include an interview with a relatively new Christian who came to faith, in part, through the initiative taken by another believer to talk to them about Jesus.

11. Around the time of the visiting itself, preach on the believer’s security in God (Romans 8) and allowing him to have our fears and disappointments.

12. On the Sunday after the DVD offer is made, ensure that the church is informed of the response from the households contacted and that appropriate prayers and praise are included in the service.

13. Plan a praise Sunday or church meeting after the project visiting to thank God for what he has done through the project so far.

14. Continue to encourage the congregation to speak up about Jesus in their day-to-day lives.

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Jesus Video Project Tracking Form G2 Tracking Form Explained will help you fill this in!

Street assignment(s)

Visitors’ names

Telephone numbers

Telephone request(s)

assigned address

DVD D.R. returned

Question-naires to

do

Questionnaires re-assigned

Question-naires done

DVD Q.R. returned

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Video Project Tracking Form G1 Explained The Tracking Form (G1) provides the Project Administrator with a way to keep up with visitors’ follow-up contacts (to take the questionnaire). Every effort should be made to re-contact each household that accepts a DVD. This form helps you to track this information. In addition, when telephone responses to the ‘We brought your free DVD…’ leaflets come in, the DVD delivery assignment should go to the visiting pair covering that particular street. This form provides a ready reference to such information. Make copies of the blank form G1 and complete the first four columns before the DVD Offer day.

1. Street Assignment – record the street name(s) and house numbers assigned to each pair. This information comes for the DVD Distribution Record sheets prepared for each visiting pair before Training Session 1.

2. Visitors’ names – These can be found on the DVD Distribution Record.

3. Pair number – when working with a number of visiting pairs, it might be helpful to identify them with a unique number.

4. Telephone Numbers – This information is recorded on the DVD Distribution Record, completed and handed in by the visitors upon returning from their assigned street(s).

5. Telephone Requests Assigned – During the DVD distribution, a ‘We brought your free DVD…’ leaflet is left if no contact was made with a teenager or adult at that house. The leaflet should contain a central phone number. When phone calls are received at this number, contact should be made with the appropriate visiting pair (according to the address of the caller). Write the address of the person requesting the DVD in this space and ask the visiting pair to collect a DVD and deliver it in person.

6. DVD returned – When the visiting pairs return after distributing their DVDs, they will transfer the relevant contact information to a DVD Questionnaire Record and hand in their DVD Distribution Record (DVD D.R). Put a tick in this column when the DVD D.R is received.

7. Questionnaires to do – Write the total number of questionnaires to be undertaken by the visiting pair. This information is available from the team’s DVD Distribution Record Sheet. Use a pencil as this number may increase if contacts are reassigned from another pair.

8. Questionnaires reassigned – If some viewers asked to be followed up at a time that is impossible for the visiting pair, they will indicate this with an ‘X’ in the last column of their DVD Distribution Record sheet. These viewers should be immediately reassigned to another visiting pair (preferably one with fewer contacts). This will also happen when one pair has in excess of 6-7 contacts and some of those need to be reassigned to a pair with fewer contacts. Indicate the number of DVD contacts reassigned in this column and be sure the number is added to the second pair’s row under ‘Questionnaires to do’.

9. Questionnaires done – (use pencil). Visitors should return completed Questionnaires at the end of the Questionnaire day. They will keep blank Questionnaires for viewers not contacted. Use this column as the main method of tracking the number of incomplete contacts for each visiting pair. The number of ‘questionnaires done’ (last-but-one column) should end up being the same as the number of ‘questionnaires to do’ (ie. not reassigned).

10. DVD Q.R returned – When the visiting pair returns after taking their Questionnaires, they are to transfer a record of their viewer’s response from the bottom of the questionnaires to their DVD Questionnaire Record (DVD Q.R). This sheet is retained by the visiting pair until all contacts have been followed up with the Questionnaire. At that point, the DVD Questionnaire Record is returned to the Project Administrator and duly noted in this last column.

Until the DVD Q.R is returned, the visiting pair should be encouraged to complete their contact and immediately return the Questionnaires and Contact Reports to the Administrator. It might be appropriate to assign some of the leftover contacts (homes where the viewer never seems to be home to take the Questionnaire!) to some other visiting pair to complete.

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DVD Distribution Record

Write house number in the appropriate box as you proceed down the street. Leave a ‘We brought your free DVD…’ leaflet at every house where there is no-one in, and write the number of that house in Box 3. If you are making a second attempt to visit a house, and find someone in, cross out the house number in Box 3 and rewrite the number in the appropriate box.

BOX 2 DVD offer refused (circle if more information given on reverse)

Place an ‘X’ in last column of any household(s) receiving a DVD where neither you of you will be able to follow up by taking the viewer’s questionnaire.

Visiting team No: Name Phone no. Name Phone no.

Street assignment – only one street name per record sheet

Street Name: House Numbers:

Odd □ Even □ Both □

BOX 3 No reply (and left ‘Sorry we missed you’ leaflet)

Box 1 DVD given (or alternative arrangement made for viewing) Enter details in table below continued on reverse

House No./Name

Name/ Phone Return date/time

Comments/observations J = Jesus DVD

JQ = The Jesus Quest

X

1

2

3

4

5

6

7

8

9

10

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Place an ‘X’ in last column of any household(s) receiving a DVD where neither you of you will be able to follow up by taking the viewer’s questionnaire.

………………………………………………………………………………………… Other: note down here any needs or issues you uncover that need a response from the church. If homes in need have also accepted a DVD, still enter their information in the table above, as well as in this table.

Place a tick in the last-but-one column of any household where you left a DVD. N Place an ‘N’ in the last column of any household(s) where neither of you will be able to

respond personally to the need identified.

DVD given to household (or alternative arrangement made for viewing) … continued continued on reverse

House No./Name

Name/ Phone Return date/time

Comments/observations J = Jesus DVD

JQ = The Jesus Quest

X

11

12

13

14

15

16

17

18

19

20

House No./Name

Name/ Phone Description of need

Response offered (any other comments?)

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How to offer the DVD Please review this conversation guide before making your first visits to offer the DVD. We recommend that one person holds the leaflet and the DVD and does the talking whilst the partner holds the clipboard and extra materials and does the necessary writing when a DVD is accepted.

1. Hello. We’re from the church in ______. You should have received this leaflet (show offer leaflet) a few days ago. We’re offering this free DVD (hold out DVD) and have brought this copy for you, if you would like it. (Let them take the DVD)

[If no recollection of the leaflet/letter:

The leaflet and letter explained how this DVD on the life of Jesus is being given out at no cost. Would you like to have a copy?]

(Pause for response) 2. All we ask is that you watch the DVD in the next few days and then help us by giving your

opinion to a seven-point questionnaire. We’re interested to know what people think of the film. Apart from answering seven questions, there’s no obligation - the DVD is yours to keep.

3. Great. Can I confirm your house number? (Write house number on next numbered line of your DVD Distribution Record.)

I should mention, there are a couple of scenes near the end of the film that younger children could find upsetting.

4. Would this be a convenient time to call back next week to do the questionnaire?

[If this is not convenient: When would be a good time for us to call back? ]

(Note on your record sheet whatever day, date & time is agreed upon.)

Let me leave a reminder card with the DVD. It has my name and telephone number on it. Perhaps you could ring me if you haven’t had time to watch the DVD or won’t be here at this time next week. (Write the agreed day, date & time on the card and give it to the viewer.)

By the way, I’m ______ (name), and this is ______ (name). (Pause to see if the viewer responds by offering their name. If they do, write it on the DVD DR after leaving the premises.)

5. Thank you. We look forward to seeing you then.

If you want to see it, there are two possibilities. You could take the DVD and watch it at a friend’s house. Or, if you would like, we could arrange for you to see it at a nearby home of someone involved in distributing these DVDs. (If a nearby home arrangement is requested, please note this on your DVD Distribution Record or offer to let the person come to your own home.)

Thank you for your time. PTO…

Suggested introduction at the door:

If they say ‘Yes’:

If they have no DVD player in the house:

If they say “No”:

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Responding to possible questions / comments “I am a Muslim / Hindu / Buddhist / atheist” “That’s fine. We are offering this film to everyone – anyone who would like to watch it.“ “I am a Christian / go to ______ church” That’s great! You can still have a DVD if you would like one. Our real desire is to give it away to people who don’t know Jesus. If you are already a follower of Jesus perhaps you know someone else who would appreciate the DVD.” “I’ve already got one / seen it before?” That’s great. We would still be interested in knowing what you think of it. Could we come back next week and ask you the seven questions? Perhaps you would like to watch the film again in the meantime to refresh your memory.” “I don’t live here / Mum’s out / I’m on the phone.” “That’s OK. We’ll call again some other time. (Do you know when the householder / your mum will be back?)” “We’re about to go out.” “We just want to leave a DVD, not stay for a chat. It will literally only take two minutes, but if this is an inconvenient time, we’ll call back later. When might be convenient?” “How long is the film?” “Less than an hour and a half.” “I’d like to see the film, but I wouldn’t want to do the questionnaire.” “That’s OK. You can still have the DVD.” “What questions are you going to ask me?” “I don’t have the questions with me, but there are only seven of them. It’s very short. It will only take about 5 minutes. The questions are about your opinion of the film.” “What’s the real purpose of what you’re doing?” “We’re part of a nationwide project interested to give as many people as possible the opportunity to see this fascinating film. There’s no obligation - other than giving us your opinion after viewing the DVD. Over 2 billion people around the world have seen this film. What you do about what you learn from the film is entirely up to you.” “Where is the money coming from to pay for all these DVDs you’re giving away?” “Local churches have purchased the DVDs at a significant discount. Different church members have contributed to the cost of giving them to whoever might be interested.” “How will the questionnaires be used?” “They will be compiled and analysed by our church. The results will help us to decide if a wider DVD distribution would be helpful. We are also considering putting an article into the local newspapers reporting people’s opinions in general. Any comments will be totally anonymous.” If the house displays a notice requesting “No hawkers, no circulars, no free newspapers” “We are not soliciting anything, but offering this free DVD to anyone who might be interested. A leaflet explaining this offer was dropped through your letterbox a few days ago. We just wanted to follow it up.”

We brought your free DVD… ...but found no-one at home when we called

We are working with the JESUS DVD

offer connected with the leaflet and covering letter you should have had through your letterbox recently. A DVD of the film JESUS is being offered at no cost to households in our community this month. It is the most accurate film ever made of the life of Christ and has been seen by well over two billion people worldwide. The Jesus Quest is the same basic film

adapted for children 7-11 and families.

We’re sorry we missed you. If you would

like the DVD, please phone:

Name _______________________________ Phone _______________________________ We will gladly deliver a copy at a time convenient to you. Thanks! Signed _______________ Church ______________________________


We are working with the JESUS DVD

offer connected with the leaflet and covering letter you should have had through your letterbox recently. A DVD of the film JESUS is being offered at no cost to households in our community this month. It is the most accurate film ever made of the life of Christ and has been seen by well over two billion people worldwide. The Jesus Quest is the same basic film

adapted for children 7-11 and families.

We’re sorry we missed you. If you would

like the DVD, please phone:

Name _______________________________ Phone _______________________________ We will gladly deliver a copy at a time convenient to you. Thanks! Signed _______________ Church ______________________________


We are working with the JESUS DVD offer connected with the leaflet and covering letter you should have had through your letterbox recently. A DVD of the film JESUS is being of-fered at no cost to households in our community this month. It is the most accurate film ever made of the life of Christ and has been seen by well over two billion people worldwide.

We’re sorry we missed you. If you would like the DVD, please phone: Name ______________________________ Phone ______________________________ We will gladly deliver a copy at a time convenient to you. Thanks! Signed _______________ Church _____________________________


We are working with the JESUS DVD offer connected with the leaflet and covering letter you should have had through your letterbox recently. A DVD of the film JESUS is being of-fered at no cost to households in our community this month. It is the most accurate film ever made of the life of Christ and has been seen by well over two billion people worldwide.

We’re sorry we missed you. If you would like the DVD, please phone: Name ______________________________ Phone ______________________________ We will gladly deliver a copy at a time convenient to you. Thanks! Signed _______________ Church _____________________________

We look forward to seeing you on

…………………………………………………

Please phone beforehand if you find

this day/time turns out to be incon-

venient.

Thanks!

…………………………………

(tel) …………………………………


…………………………………………………



venient.

Thanks!

…………………………………

(tel) …………………………………


…………………………………………………



venient.

Thanks!

…………………………………

(tel) …………………………………


…………………………………………………



venient.

Thanks!

…………………………………

(tel) …………………………………

Dear Viewer It was good to meet you last week-end and to pass on a copy of the DVD about Jesus. We hope you have enjoyed watching it. We are looking forward to seeing you again briefly, to find out what you thought of the film, by getting your response to a seven-point questionnaire. As we agreed, I am planning to come round at approxi-mately ______ am/pm on __________________. I hope

this is still convenient. If by any chance you are going to be out at that time, could you let me know, by phoning ______________, so we could arrange another time? And if at the last minute, you have to be out, could you leave a note on the doorstep suggesting another time I could come, and a phone number where I could contact you? Thank you very much

Dear Viewer It was good to meet you last week-end and to pass on a copy of the DVD about Jesus. We hope you have enjoyed watching it. We are looking forward to seeing you again briefly, to find out what you thought of the film, by getting your response to a seven-point questionnaire. As we agreed, I am planning to come round at approxi-mately ______ am/pm on __________________. I hope

this is still convenient. If by any chance you are going to be out at that time, could you let me know, by phoning ______________, so we could arrange another time? And if at the last minute, you have to be out, could you leave a note on the doorstep suggesting another time I could come, and a phone number where I could contact you? Thank you very much

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Training Session I - Offering the DVD Materials needed (quantities in brackets):

DVD Distribution Record sheet (x1)

Contains details of the street/house numbers allocated to you. Use this sheet to record the response at every house you call at, and to note down details of anyone who accepts a DVD. If you have been allocated more than one street, you should have one DVD DR per street.

How to Offer the DVD (x1)

A script for what to say at the door when offering the DVD. Includes suggestions on how to respond to certain questions.

DVD offer leaflet (x1) A copy of the leaflet already delivered to the homes you have been allocated.

Covering letter (x1) A copy of the letter accompanying the offer leaflet.

“We brought your free DVD” (x )

Informs households where no one was in when you called that they can still receive a DVD by phoning a given number. Fill in the agreed contact name and telephone number and sign it.

Return Visit Appointment cards (x )

To be filled in and left with anyone who accepts a DVD. Before handing it over, enter the details of when you agreed to come back with the questionnaire.

Map Marked with your street assignment.

JESUS DVDs (x ) Jesus Quest DVDs (x )

Procedure:

1. Take one or more DVD Distribution Record (DVD DR) sheets with street assignments written in the top box (total of approximately 40 households). If not complete, write your names (both partners) and telephone numbers in the spaces provided on any DVD DR sheets given to you.

2. Record attempts at all assigned homes by writing each house number/name in one of the boxes at the top of your DVD DR sheet. (Total assigned homes = combined total of house nos in boxes 1, 2 & 3)

3. For any household that accepts the DVD, while still at the door, make a note of the house number or name on the next numbered line of your DVD DR. Note the date and time you agreed to do the questionnaire. Write the same details on the Return Visit Appointment card and give it to them. After walking away, describe (in the ‘comments’ section on your DVD DR) the person accepting the DVD (e.g. ‘older man’ or ‘wife’) and which DVD they accepted, as a reminder to help you on your return visit.

4. If the householder wants to see the DVD but does not have a DVD player, you can either offer to let them come and see it in your home, or give it to them and suggest that they watch it in a friend’s or relative’s home. Record whichever they choose as DVD given (in box 1) but note down the precise alternative arrangement made in the ‘comments’ section.

5. Where the DVD offer is refused, write the house number in box 2.

6. If, at any home where the door is opened, you identify an urgent need requiring action from the church (e.g. bereavement visit offered and accepted) write the house number/name in the relevant box and circle it. Then write the house number again in the ‘Other’ section on the reverse of the DVD DR and make notes on the nature of the need and the response offered.

7. When there is no one in, note the house number in box 3, and leave a “We brought your free DVD...” leaflet. You may want to make a second attempt to call at these houses on your way back down the street, or on a later occasion. If someone answers this second call, cross out the house number from box 3 and write it in box 1 or 2.

8. Return your DVD DR sheet(s) to the Project Administrator after you have covered all the homes allocated to you and after transferring necessary information onto a DVD Questionnaire Record, which you will be given upon your return.

9. Collect material related to the follow-up visit for review during the week in preparation for the return visits. (Items needed: Training Session II - Taking the Questionnaire instructions, Opinion Questionnaire, No Ordinary Man, discovery group leaflet).

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Questionnaire Appointments

Saturday Sunday Monday Thursday

10:00 10:00

10:20 10:20

10:40 10:40

11:00 11:00

11:20 11:20

11:40 11:40

12:00 12:00 Tuesday Friday

12:20 12:20

12:40 12:40

13:00 13:00

13:20 13:20

13:40 13:40

14:00 14:00

14:20 14:20 Wednesday

14:40 14:40

15:00 15:00

15:20 15:20

15:40 15:40

16:00 16:00

16:20 16:20

16:40 16:40

17:00 17:00

Block out weekend time slots that you cannot do. Add times for weekday slots that you can do. Write the house no./name in the relevant time slot when an appointment is made.

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DVD Questionnaire Record Visitor A Name _______________ Phone No ______

Visitor B Name _______________ Phone No ______

Copy information from DVD Distribution Record into these two columns for all recipients you intend to contact personally with the Questionnaire

Complete these two columns when the Questionnaire visit has been made

Name/Address/Tel No

Pre-questionnaire visit comments & arrangements made for visit

Questionnaire completed (date)

Post-questionnaire visit comments & notes to myself

It is essential to transfer the information on this form onto a Contact Report for each completed questionnaire. Please return this sheet to the Project Co-ordinator when all the questionnaires are completed.

O

Tick here when each Contact Report is returned

3 Temple Row West, Birmingham, B2 5NY © Agapé FFeebbrruuaarryy 22001111

Opinion Questionnaire Address ……………………………………… Interviewer ……………………………… JESUS/Jesus Quest

1. How many in your household watched the DVD? …………… 2. What was your overall impression of the film?

Excellent □ Good □ Fair □ Poor □ Indifferent □

3. Many viewers find the crucifixion scene the most memorable. What do you think was the reason for Jesus being put to death?

□ Because he was a criminal

□ Because he was stirring up trouble □ Because the religious leaders saw him as a competitor

□ To give his life as a sacrifice in payment for our sin

□ Don’t know

□ Other …………………………………………………………… 4. Who in your opinion was Jesus?

□ Son of God

□ Prophet/Martyr □ Great man/Teacher

□ Founder of Christianity

□ Other …………………………………………………………… 5. Has your view of Jesus changed as a result of viewing this DVD? Could you summarise in what way?

Yes definitely □ A little □ not really □ Comments ………………………………………………………..

6. The film ends with a summary of how you can know Jesus Christ personally, and a prayer. Did this prayer express your own response?

Yes definitely □ To some degree □ Not really □ Not sure □

7. Has the film stirred your interest to know more about Jesus and personal faith?

Yes □ Possibly □ No □

Comments ……………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………………………….

Thanks for your help. Your answer to the last question is encouraging. We have two things that might help you think about this some more. Could I explain these possibilities briefly? Circle all relevant comments M Accepted magazine L Accepted church leaflet G Listened to gospel outline C Made a commitment to Christ I Expressed interest in group – Su/M/Tu/We/Th/F/Sa W Wanted further contact (specify in notes) X Doesn’t want further contact A Already a Christian/attends church

Return all completed questionnaires to the Project Coordinator

Notes


JESUS VIDEO PROJECT – CONTACT REPORT

Visitor’s Name / Visitor’s Phone __________________________ / ______________________________ __________________________ / ______________________________

Date of questionnaire visit_______________________________

No. who watched DVD__________________________________

Response at Questionnaire visit - taken from Questionnaire (Circle all appropriate categories) Magazine taken Leaflet (church info) taken Gospel explained Commitment to Christ made Interest in group

Wants further contact X no further contact wanted Attends church/Christian

----------------------------------------- Follow-up Details (tick all appropriate categories) --------------------------------------------

□ Discovery group interest – Evenings available M T W TH F Sa

□ I/We (the visitors) will deliver group invitation

□ Someone else will need to deliver the invitation

□ Pastoral visit needed (give as much detail as possible in comments box)

□ Expressed possible interest in

□ Mums & tots group □ Senior Citizens Group □ Other ……………………

□ Open to further one-to-one visit (apart from anything already indicated above)

□ I/We (the visitors) will follow-up and make this visit

□ Someone else needs to make this visit Who? ……………………………………………..…………

Why? ……………………………………………………………………………………………………..……………

□ I (the visitor) recommend information about the following is offered to this home in the future:

□ Women’s daytime meeting □ Children’s Holiday Club □ Youth Club

□ Men’s Breakfast □ Other ……………………………………………

□ No further action is needed

Q

Comments: Contacts made with this household since the end of the project:

Household Information

Address …………………………………………

…………………………………………………….. Name ……………………………………………

Phone ………………………………………………..

Gender: □ M □ F □ Couple

Age: □ teen; □ 20-40; □ 40-60; □ 60+

Sorry we missed you...

We trust you enjoyed watching the DVD. We called with the Viewers’ Questionnaire to get your opinion of the film but you weren’t in. We will try to contact you again to go through the 7 point questionnaire on __________________. Or you may prefer to phone us to arrange a better time. Name ____________________________ Phone ____________________________







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Training Session II -Taking the Questionnaire Materials needed:

Opinion Questionnaires

To be used to record all relevant notes during the visit.

No Ordinary Man

Luke’s Gospel, plus lots more. Includes outline of Jesus’ message in the back.

Discovery group leaflets

A brief introduction to the discussion group for the viewer’s initial consideration.

Church information leaflets

An overview of church activities that may be of interest to not-yet-Christians.

‘Sorry we missed you’ A6 cards

Informs those out when you called of your proposed date and time for trying again. Gives them your phone number to call if the suggested time is inconvenient.

DVD Questionnaire Record

Your record of your follow-up visits and the viewer’s response - to be completed after the visit.

Spare DVDs (1 of each)

In case anyone complains that his or her copy was faulty.

Procedure at the door: 1. If there is no answer, post a completed ‘Sorry we missed you...’ card through the letterbox. Note down on

a blank Questionnaire the street name, house number and date/time you indicated you would call again.

2. If the person with whom you left the DVD answers, re-introduce yourself, ask if they have had an opportunity to watch the DVD and if it is convenient to do the Questionnaire now.

3. If a different person answers, introduce yourself, explain why you have come, mentioning that you left a DVD with ______ last week. Ask if that person is available. (If not at home, ask when it might be possible for you to return to speak to them. Arrange a suitable time when you could return and make a note of it.) You may discover that the people answering the door have watched the DVD themselves and are also open to doing the Questionnaire with you.

4. If the right person answers, but the DVD has not been viewed, ask about an appropriate time to return, and make a note of it. Get the person’s name and telephone number for a reminder call beforehand.

5. If the DVD has been viewed, proceed with the Questionnaire, noting the address on the top as you begin.

6. When completing the Questionnaire, record every response. Do not show the possible choices, but simply tick the box that fits their answer most closely. Do not get into lengthy discussion during the Questionnaire or show disapproval for any answers given.

7. At the end of the Questionnaire, thank them for their time. If their answer to the last question was not negative ask them if they would be interested in a way of finding out more about Jesus. If there is interest in a discovery group, circle all evenings that are possible at the bottom of the Questionnaire. Leave the discovery group leaflet and ask what time would be convenient to return with an invitation containing details of the group. Leave a church information leaflet if appropriate.

8. After leaving the doorstep, make a note of the person’s name, if it was given, and complete the response information at the bottom of the Questionnaire. Make any additional notes on the Questionnaire. Do not write anything on the DVD Questionnaire Record at this point.

Upon returning from your visits: 1. Transfer details from all completed Questionnaires to your DVD Questionnaire Record. Keep that sheet until

all Questionnaires have been completed. Give the Project Co-ordinator all filled-in Questionnaires.

2. For completed questionnaire visits, transfer relevant contact information, especially concerning interest in a discovery group, to a Contact Report. Hand in these forms with the completed Questionnaires.

3. Keep enough Questionnaires, magazines, discovery group leaflets, church information leaflets and Contact Reports to complete the remaining visits during the coming week/weekend. (Return the completed Questionnaires and Contact Reports to the Administrator as you finish each visit).

4. If you have contact interested in the discovery group, take away a copy of Making Effective Discovery Group Invitations for review.

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Making Effective ‘Discovery Group’ Invitations (These guidelines assume the ‘Second Look’ group materials are being used. However, most points below would apply to any other follow-up group or course being planned.) 1. If appropriate, agree with your visiting partner as to who will deliver an invitation to interested viewers.

(At this point, it is preferable to deal with those of your own gender.) 2. Contact the Follow-up Co-ordinator two or three days following the weekend when most Questionnaires

were completed to find out which day/date and venue have been chosen for the discovery group’s first meeting. Collect a sufficient number of group invitations and, if necessary, fill in the details on the card, along with your name and telephone number.

3. Call at a time when the interested viewer is most likely to be home. It is essential to make this a personal

contact (as opposed to leaving the invitation with another family member) in order to strengthen the connection and motivation of the individual to participate.

4. Go over the details in the invitation, stressing the ‘no embarrassment, no boredom, no pressure’ in order to

set the person at ease about the group’s purpose. If a ‘taster occasion’ (barbecue, etc) has been planned for the first of the group meetings, offer to collect and accompany them.

5. Explain that the discussion group leader will possibly be ringing them the weekend before the first meeting

to confirm their plans to come. This is necessary in order to make plans for notes, chairs and for the sake of the host. Ask for the person’s name and telephone number if you have not already done so. Explain that it would be helpful to have this in order to notify them if any changes are made in the date or venue of the first group meeting.

6. Try to determine the person’s degree of interest in actually coming to the first session. Report to the

Follow-up Co-ordinator so that it can be evaluated whether a telephone call should be made over the weekend before the first meeting. It is important to inform the Follow-up Co-ordinator when the discussion group invitation has actually been delivered.

7. If the individual decides not to attend the group, ask the Follow-up Co-ordinator for ideas on how to

encourage the viewer to investigate the Christian faith further. It is recommended to lend a DVD (like ‘So who is this Jesus?’) with the suggestion of coming to collect it at a time when a one-to-one discussion of its contents might be possible. If the viewer is open to further contact and you do not feel competent in doing so, ask the Follow-up Co-ordinator to assign someone to accompany you.

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DVD Distribution Record (DVD DR)

Making sense of the JESUS Video Project Paperwork

Week 1 DVD Distribution

Week 2 DVD Questionnaires

Beyond Week 2

Completed on the door-

step when leaving a DVD

DVD DRs returned to project Co-

ordinator immediately after transferring data to the DVD

Questionnaire Record

Returned at end of

Week 1, DVD distribution

Data transferred to

first two columns upon returning

from DVD distribution

Summary of

each visit recorded on

DVD QR on returning to

the church

DVD Questionnaire Record (DVD QR)

Opinion Questionnaire

Contact Reports

Completed for each

visit immediately on returning to the

church

As viewers who were missed

during Week 2 are inter-viewed in the coming days:

Reponses are summarised

on the DVD QR Contact Reports are com-

pleted and immediately given to Project Co-

ordinator DVD QR is returned when

all visits are completed

Given to Project Co

-ordinator as soon as completed

Completed questionnaires re-

turned to project Co-ordinator after transferring data to the

DVD QR Returned at end of Week 2,

questionnaire visits

This form is retained

by visiting team until all questionnaires are

completed


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JESUS Video Project Progress Report Agapé are very interested to know how you have got on with the JESUS Video Project. Complete this form and send it to the Agapé Office (address below). Keep a copy for your own records. Name of Church _____________________________________________________________ Project Coordinator’s Name ____________________________________________________ Address ____________________________________________________________________ ___________________________________________________________________________ Phone _________________________________ E-mail ______________________________ Date of this report _______________________ 1. Total number of churches involved in this local JESUS Video Project 2. Approximate number of DVDs ordered for the distribution just completed

3. Approximate number of households that received the offer leaflet and covering letter

during this phase 4. Approximate number of DVDs accepted as a result of neighbourhood visits during this

phase. 5. Approximate number of questionnaires completed so far in this phase 6. Approximate number of No Ordinary Man accepted in this phase 7. Approximate number of viewers who indicated an interest in further contact with the

church Please let us know how your project has gone. We could report on some interesting or exciting stories that would be of encouragement to other churches doing projects.

We are likely to do future phases of DVD distribution Yes □ No □ If Yes, give anticipated DVD distribution dates _____________________________ Anticipated number of households in this next phase ……………… Post this form to Agapé, 3 Temple Row West, Birmingham B2 5NY

Jesus DVDs

Jesus Quest

Jesus DVDs

Jesus Quest

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Colour images of DVD

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Documents

JESUS VIDEO PROJECT: PROJECT HANDBOOK Project Handbook · 2015-04-21 · The handbook refers to information sheets and forms that will need to be photocopied and distributed. These