Jewellery Management Solution

Introduction:-

Jewellery business has been a traditional business in India. Considering its

vast market and changes in people’s tastes, the industry has evolved so much

over the years. There are different ways of purchase and sales practices followed

and there are several ways of manufacturing jewellery of different purity,

different designs along with constantly changing gold rates make this business

unique.

With this Jewellery Management Solution, a jeweller will be able to

maintain accounting and inventories effectively.

Main Features of Jewellery Module:-

1. Manage different type of Purchase

A. Client Purchase

B. Dealer Purchase

C. Exchange Purchase

2. Manage different type of sales

A. Client Sales

B. Dealer Sales

3. Manage Gold and Silver Rates on every voucher

4. Generate sales orders

5. Manage salesman commission

6. Manage counter wise sales

7. Manage counter wise Stock

8. Manage complete working of Gold smith

A. Placing order for ornaments

B. Issuing Gold bullion for ornaments

C. Receiving gold ornaments from Gold smith

D. Maintain gold smith labour

E. Stock of gold with Gold smith

F. Pending order list with Gold smith

G. Both Gold basis and Labour basis work

9. Different MIS Reports

How to start Jewellery Module with Tally.ERP9?

1. Paste the “Jewellery Management .tcp” in Tally.ERP9 folder

2. Open Tally configuration setting file

3. Go to - Use TDL = YES

4. Paste tcp under it AS – TDL = Jewellery Management .tcp

5. Save file

6. Run Tally.ERP9

7. Go To F11Features – Press F6 add on Features

8. Enable Jewelers Management to YES

9. Create company set up for Jewellery to YES

10. Accept the screen – module is ready to work.

Note:-Setup for jewellery management will be run every time after new

release.

The following Thing is mandatory to go with Jewellery management:-

F11 Features to be enabled

F2 : Inventory Features :-

Say YES to followings:-

o Integrates Accounts and Inventory

o Allow zero value Entries

o Maintain Multiple Godowns

o Use Actual & Billed QTY

o Allow Purchase Order Processing

o Allow Sales order Processing

o Allow Job Order Processing

o Allow Invoicing

o Enter purchases in invoice Format

o Use Material IN/Out

Mandatory Voucher Type:-

Client Purchase under Purchase Voucher type

Client sale under Sales Voucher type

Counter Transfer under stock journal

Dealer Purchase under Purchases

Dealer Sales under sales

Exchange Voucher under sales order

Material in voucher type

Material out Voucher type

Job work Out Order

How to activate Gold smith working?

User have to set the following voucher types as

Material IN:-

Use for Gold smith working = YES

Use for Gold smith Consumptions = YES

Material Out:-

Use for Gold smith working = YES

Mandatory Stock Groups:-

A. Diamonds – for Diamonds items

B. Gold ornaments – for all type of gold ornaments items

C. Nugs.- For all type of nugs items

D. Pure – for Pure Gold and Pure Silver items

E. Silver ornaments – for all type of silver ornaments items

Note While creating Gold Ornaments Stock Group –

Say Yes to “Used for Ornaments. – a sub screen will appears:-

Define here standard purity in carats

It will help the user at the time of sales Invoice for auto calculations of Gold

rates for different carats of gold ornaments

Mandatory Godowns:-

Creating unit of measures:-

Now start creating masters:-

1. Go to Quick Setup

2. Go to Jewellery Setup

3. Press and view the screen below for jewellery setup

4. Press Gold ornaments menu to create masters for gold jeweler

5. Note:- For every selling item – user have to use main unit of measures in

“gms” and alternate unit in “Nos” where 1 Nos = 1 GMS always as

above

6. For Silver ornaments go to “Silver ornaments menu”

7. For Different Nug – use NUG menu

8. For diamond – use Diamond menu

9. For Karigar [Gold smith] use “Karigar” Menu as below

10. For agents/salesman creations – go to agents/salesman menu

11. Press create

12. For different counter creations – go to Counter menu and press it

13. For counter stock locations – go to Counter/Godowns menu – press it

14. Crete different counter of a locations as appearing below:-

15.

16. For Creating Gold smith sites – go to Karigars Locations –

17. Select gold smith – one for creating gold smith locations – enabling Our

stock with Third party to YES

How to Handle Jewellery Voucher?

Go to Jewellery vouchers:-

Here are Sales vouchers:-

Here are Purchase Vouchers:-

Here is Gold smith working as

Here is menu for Counter Transfer:-

How to handle different purchases?

Client Purchase:-

Press Client Purchase menu – Client purchase voucher appears:-

Today Gold Rate: - fill here gold rate of 24 carat for a day on which date, invoice is

being issued

Today silver rate: - fill here silver rate for a day on which date, invoice is being

issued

Name of items: - select here “Old jewellery item” – you may create it as

Godown – from where the goods will be stored

Gross Weight: - Write here the Gross weight of Old jeweler

Purity :- write here the % of Purity in old Gold Ornaments

Actual and billed qty will auto be filled

Rates: - Here is auto calculations of Rate picked from “Today Gold Rate”

Amount will be auto calculated

Save the voucher

Dealer Purchase:-

Select supplier name

Fill the today gold and silver rate

Select item name – here is Rings and Tops

Fill the location to where the goods will be stored

Purity settled: - write here the % of purity in gold ornaments purchased from the

dealer.

Wastage: - write here the settled wastage with dealer in gold ornaments

Gross settled: - this will come from Purity settled + Wastage. The payment or gold

exchange will be settled on this weight and in “Weight Stock” will go in actual

stock

Weight Stock – write here the actual weight of gold ornaments purchased from

dealer

Nos :- Write here “Number” of Items . These will auto set at actual and billed

quantity

Now for another items - tops

Save the screen

Client Exchange:-

If the client want to purchase the gold ornaments in exchange of old gold

ornaments – then user will use this voucher.

User will book the order for a Buyer as below:-

Select the carat of gold ornaments to be ordered

Write the nos of items

Weight of rings on orders

Auto filled in actual and billed qty

Auto filled Rates and amount column

Go to enter Details:- Write YES here – a sub screen will appears. User will write

here the details of old jewellery purchasing in exchange of new order.

Select old gold ornaments. Write weight and purity in old gold ornaments

The details filled in above will auto be entered in Purchase Voucher of old gold

ornaments –while saving this voucher

How to Handle Different Sales?

Client Sales:-

Select Agent: - if there are many salesmen at shop –user may select the name of

salesman or “not applicable”- This will give you a report – salesman wise sales and

commission

Select counter: - on which counter of the shop, sales has been made – select here

name of counter or not applicable as you wish. This will give you a report –

counter wise sales report and counter wise Stock Report.

Write Buyer name, today gold rate or silver rate

Select items

Counter – one location will auto be selected here

Select the purity in carat in gold ornaments

Nos – write the qty in nos you are selling

Polish or wastage: - write here in Gms polish or wastage to be charged from buyer

Labour: - write here the value of labour to be charged from Buyer

weight :- write the weight of item – tops here

Rest will be auto calculated

Enter details: -set it No – if it is not in lieu of exchange. If the sale is exchanged by

old gold ornaments – you may view the details here by saying it YES.

Accept the screen

Dealer Sales:-

Note :- Its working is same is in “Dealer Purchase”

How to transfer Stock to different Counters?

Go to counter transfer

Press it

Destination godown – select the counter to where the stock is being transferred

Name of items: -select the name of items being transferred

Godown: -from where the stock is being transferred

Nos:- write the qty in Number to be transferred

Weight : - write weight of items to be transferred

Rest will be auto

Save screen

The goods has been transferred to counter –one

How to handle “Gold Smith Working”?

Placing orders: - User will use this menu when he will order to goldsmith for some

manufacturing ornaments. Note:- it is optional menu. If user does not want to use

“Placing orders”, he may directly use “Receive Ornaments” menu to receive the

ready ornaments from gold smith – by selecting “ order no. as “not applicable”

while using “Receive ornaments “ menu or Material in Voucher

Party name: - Select the name of gold smith to whom order is being placed

Write the order number:-

Select mode: - select the settled mode – whether labour of the ornaments to be

manufactured will be paid in cash or will be exchanged in gold. Select “Gold Basis”

here

Name of items: - write the name of items to be ordered

As soon as , you will select the items – a sub screen will appears – asking for

Item allocations for order number selected in main voucher

Track components: - User have to always keep it “No”

Save the voucher – order has been placed

Transferring “Gold bullion” through Material out Voucher:-

Go to menu “Issue Gold” under gold smith working menu

Press it

Material out voucher type will appear

Party name: - Select name of Gold smith to whom the gold are being transferred

Destination godown :- Select the location of Goldsmith to where the gold is being

sent for gold ornaments

Rest of all will be filled as appear in the screen below:-

Save screen – Gold has been transferred to gold smith

Receiving Gold ornaments from Gold Smith:-

Go to Receive Ornaments under Gold smith working menu

Press it

Party name : -Select name of gold smith from whom the ornaments has to be

received against gold issued

Select order number on supplements details windows against which gold

ornaments are being received or if no order has been placed, you have to select

“not applicable” at order field.

Consumptions godown : -select location of Gold smith from where the gold

ornaments are being received

All transactions will be auto. As you go to name of item a sub screen will appears

Consider as Primary item: - if it is yes – this will be treated as main product or if it

is No and “Consider as Scrap” is Yes – then it will be treated as scrap

Comes out the screen and view the main screen

Go to Consumptions Details

Enter Consumptions Details: - if you want to consume the components of gold

ornaments received here – say it yes

Select old ornaments or gold bullion or Gold pure here for consumptions

As user will proceed further on item – sub screen will open for main product for

which gold bullion is being consumed – select items of gold ornaments

Save screen – ornaments have been received

Note:- if you select Labour basis form “Select Mode”, the you will also provided

a new field for auto entry of labour to be paid to gold smith on the jewellery

made from gold smith and field of wastage will be deactivated.

Go to Job Work expenses under Gold smith working menu

Press it

This voucher is being used for labour charges of gold smith if the gold ornaments

is being manufactured on Labour basis – not gold exchange basis

Create labour charges items with “Treat all sales as manufactured as above

Labour has been posted