Republic of the PhilippinesJUNIOR INSTITUTE OF ELECTRONICS ENGINEERS OF THE PHILIPPINES

SOUTHERN MINDANAO SECTORDavao City

MINUTES OF THE FIRST OFFICERS’ MEETINGSY 2011-2012

Venue: Cello’s Coffee Shop, Sales Street, Davao CityDate: July 7, 2011Time Started: 10:35 am

Agenda:1. JIECEP-SMS Activities for SY 2011-20122. Other matters (membership fees, IDs, etc.)

1. JIECEP-SMS Activities for SY 2011-2012Suggestions for JIECEP-SMS Activities for SY 2011-2012:

Sports Festival Summit Seminar-Workshop T-shirt ECE Promotion to high schools Quiz bowl Tree planting/Outreach Technical Journal Paper Competition

Approved activities:

1. Quiz BowlCommittee Chairperson: Lorraine Jamero (Secretary)Members: Vina Jacob (Addu School Rep)

John Rae Robles (CJC School Rep)2. Summit

Committee Chairperson: Katrina Tyra Cabahug (PIO)Members: Jomar Santiago (IVG)

Kevin Jayvee Bautista (UM Main School Rep)Anne Jelyn Tiempo (UM Tagum School Rep)Jan Alain Corvera (EVG)

3. Research and PublicationCommittee Chairperson: Arjay Legaspi (Auditor)Members: Mel-Lynn Iyog (USEP School Rep)

Khristine Tobilla (HCDC School Rep)4. Sports Festival

Committee Chairperson: Erika Jane Albaro (Treasurer)Members: Rafael Go (UIC School Rep)

Arnel Ordinario (UIC)

5. Tree Planting/Outreach

Committee Chairperson: Stephen Jan Venus (JP2CD School Rep)Members: Jan Alain Corvera (EVG)

Alexandria Shoon (Governor)Anna Charls Mellijor (UM Tagum)

Over-All Chairperson: Alexandria Shoon , JIECEP-SMS Governor SY 2011-2012

Committee Strategic Plans:

1. Quiz BowlVenue Options (Final Venue will be stated in the Invitation Letter):

UIC GymUSEP Social HallADDU

Time Line:July 29, 2011 Distribution of Invitation Letters, Event Programme and

Rules and Regulation via e-mail August 6, 2011 Deadline for Submission of List of Participants

Confirmation of AttendancePayment of IECEP Affiliation Fee *Payment of Registration Fee*

August 20, 2011 Quiz Bowl dubbed as Bit the BEEs*If school is out of Davao City, fees may be paid on the day of the event

Programme :

Registration: 12:30nn to 1:30pmOpening Prayer MultimediaNational Anthem MultimediaWelcome Address Engr. Jenith Banluta, IECEP-Davao Chapter GovernorOpening Remarks Alexandria Shoon, JIECEP-SMS GovernorIntermission Number ADDU MembersOath Taking JIECEP-SMS Officers SY 2011-2012Reading of Quiz Bowl Guidelines,

Rules and Regulations Quiz MasterIntroduction of Judges Vina Jacob, ADDU School RepQuiz Bowl Proper MCTrivia Games and Snacks John Rae Robles, CJC School RepIntermission Number SurpriseAwardingAnnouncements MC

Master of Ceremony: Lorraine Jamero, Committee Chairperson

Awards:Champion: Gold Medals, Plaque, Certificates of Recognition, a Slot in the Regional Elimination1st Runner Up: Silver Medals, Plaque, Certificates of Recognition, a slot in the Regional Elim2nd Runner Up: Bronze Medals, Plaque, Certificates of Recognition, a slot in the Regional Elim

Notes:

Actual Quizbowl Programme will be attached to the Invitation Letters Registration Fee will be used for participants’ snacks and IDs Judges shall be composed of IECEP Davao Chapter officers

2. SummitVenue Options:

Outside Davao City (ie, UM Tagum & Cor Jesu College)Within the city: UM

USEPHCDC

Hotel: Grand Men SengCrown Regency Inn

Tentative Date: November 12, 2011Parts: Seminar

WorkshopsQuiz BowlOther forms of entertainment

1. Seminarsa. PLCb. Embedded Systemsc. Mobile Apps (Android or IOS)d. GSM Module e. Wireless, Wimaxf. Fiber Opticsg. LTE (Long Term Evolution)h. GIS (Geographical Information System)

2. Quiz Bowl (for fun only) c/o Quiz Bowl Committee3. Interschool Contest (Tentative)

-Showtime-Hiphop Dance Competition

4. Sponsorsa. SMARTb. PERC-DC or RF Review Centers

5. Tentative flow of eventsRegistration 8:00am to 9:00amSeminars, Contest (in between) 9:00am to 12:00nnLunch, Sponsors Discussion 12:00nn to 1:00pmSeminar and Workshop 1:00pm to 4:00pmOther Activities, Awarding 4:00pm to 5:00pm

6. Tentative FeeFood Inclusion: 2 snacks and lunch Php300.00

Resource Speaker Honorarium Php100.00

3. Research and PublicationTimeline:

July 29, 2011 Distribution of Invitation LettersAugust 20, 2011 Deadline of Submission of EntriesAugust 27, 2011 Screening of Proposals

September 10, 2011 Top 10 Finalists ScreeningEnd of September 2011 Announcement of Top 3 ProposalsJanuary 2012 Presentation of Prototypes February 2012 Submission of Top 3 Technical PaperMarch 2012 Collection of Top 10 Finalists’ Papers for compilation

Expected Number of Proposals per School:USEP – 10 ADDU – 16 JP2CD – 6 CJC – 5UM Main – 5 UM Tagum – 5 HCDC – 17 UIC – 7

Notes: Top 3 proposals will each receive financial assistance from JIECEP-SMS Proposed judges are from the Davao Inventors Society, DOST and DTI Pre-screening will be done by the IECEP Davao Chapter Officers Top 3 finalists will be awarded during the Summit

4. Sports FestivalActivities/Events:

Basketball (Men and Women) Registration Fee of Php 300.00 Volleyball (mix) Registration Fee of Php 300.00 Chess Palarong Pangnayon Pingpong Badminton (mix)

Timeline:September 2011 Scouting for SponsorsOctober 28, 2011 Submission of Official List of PlayersNovember 13, 2011 First Elimination for Basketball (men) and Volleyball November 20, 2011 Second Elimination for Basketball (men) and VolleyballDecember 4 & 11, 2011 Basketball (women) Elimination

Other event/s:Mr. and Ms. ECE 2011 (Invitation Letter will be sent)

For the Popularity Contest, tickets will be sold

5. Tree Planting / OutreachECE Promotion:

Endorse BSECE in high schools Letter for Permission shall be sent to chosen schools Presentation on the course and its projects shall be demonstrated Tentative Schools to Visit:

o Davao Christian High Schoolo Davao Central High Schoolo ADDU High School Departmento Stella Maris Academy of Davaoo UICo Holy Childo Tagum NHSo Mary Knoll Panaboo DRANHS

o Digos City National High Schoolo Sta. Ana NHS

Mangrove Planting:-SAMAL Island, in cooperation with the Local Government Unit-DENR

Outreach:-Visit to SOS Village in Lanang, DC on the second week of December

2. OTHER MATTERS-Second to fifth year ECE students of affiliated school shall pay the membership fee-Php 150.00 membership fee includes the ff:

Php 100.00 for annual renewalPhp 50.00 for Student Chapter Fund

-Php 1000.00: the Student Chapter affiliation fee, mandatory to join different activities such as Quiz Bowl, Seminars and Workshops; Student Chapter shall provide a Certificate of Membership to the school-there are still members who did not receive their IDs (for follow up)

Time Ended: 2:23pm