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Minutes
MeetingDate
Time
Place
Present
Village of Tahsis
Staff
Guests
Public
Committee of the Whole
07-Jul-20
2:00 p. m.
Munici al Hall - Council Chambers and b electronic means
Mayor Martin Davis
Councillor Bill Elder
Councillor Sarah Fowler
Councillor Lynda LlewellynCouncillor Cheryl Northcott
Mark Tatchell, Chief Administrative OfficerDeb Bodnar, Director of Finance
John Manson, P. Eng
Janet StDenis, Finance and Corporate Services Manager
Matt Friderichs, P. Eng., McElhanneyJill Brocklehurst-Booth, Spiritual Director, Centre for Spiritual LivingColette Ordano, Centre for Spiritual LivingShaun Koopman, SRD Protective Services Coordinator
None
Call to Order
Mayor Davis called the meeting to order at 2:00 p. m.Mayor Davis acknowledged and respected that Council is meeting uponMowachaht/Muchalaht territory
Introduction of Late ItemsNone.
A roval of the A enda
by video
by phone
by video
by video
by video
by video
by video
by video
Fowler: COW 045/2020
THAT the Agenda for the July 7, 2020 Committee of the Whole meeting beadopted as presented.
CARRIED
Business
Arising
Matt Friderichs, P. Eng., McElhanney: Re; Tahsis Municipal WharfAssessment Results and Recommendations
Matt Frederichs spoke to the condition assessment and rehabilitationoption of the municipal wharf. Council had question regardingrehabilitation options and costs to which both Matt Frederichs and JohnManson responded.
(presentation attached)
Fowler: COW 046/2020
THAT this information be received. CARRIED
Jill Brocklehurst-Booth, Spiritual Director, Centre for Spiritual Living Re:Proposal for a Summer Retreat at Pete's Farm
Jill Brocklehurst-Booth spoke to the Vision and Mission of the Centre forSpiritual Living, Campbell River and their ideas for Pete's Farm and aretreat proposal for August.
(presentation attached)
Fowler: COW 047/2020
THAT this information be received for discussion.CARRIED
Llewellyn : COW 048/2020
THAT the Village of Tahsis enter into an agreement to work with theCentre for Spiritual Living, Campbell River for a retreat in August 2020 as apilot project at Pete's Farm.
CARRIED
^ SRD Emergency Programs Update - Shaun Koopman, SRD ProtectiveServices Coordinator
Shaun Koopman provided Council with an update on Strathcona'sEmergency Program including details on SRD Delivers, Regional AmateurRadio Emergency Communication Plan, the Tahsis Community Wildfire'Protection Plan, Tsunami Modelling Project and the Connect Rock Test.(presentation attached)
Fowler: COW 049/2020
THAT this information be received.
Adjournment Fowler: COW 050/2020
THAT the meeting adjourn at 4:17 p. m.
Certified correct this
4th Day of August, 2020
CARRIED
Corporate Officer
Municipal WharfCondition Assessment and Summary of Findings
^McElhanney
S BEST^MANAGED'COMPANIES
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Completed By McEBhanney
2017 - Brief visual inspection
September 26, 2019 - Quarterly
January 24, 2020 - Quarterly Monitoring
Extensive fungal decay to the pile caps,most notably the approach pile caps andthe lower pile caps (original) at the
Historical fire affecting tops of piles and
panels are have minor-deterioration due to cracking,
I, etc.
piles have minor-moderatedue to fungal decay. Minimal
barer damage observed in thezone at low water.
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inspections
Completed every 3-4 monthssince April 2019.
Notable increase in deteriorationNos. 4-6.
of lateral resistance from the
pins due to "blow-out" of the
DECK PANEL
UPPER PILE CAP
LOWER PILE CAP
UPPERPILE CAP
DECK PAMEL
LOWERPILE CAP
ELEWnO.NJn.EVILS.TRUCTURAL LAYOUT
LATE RAL FORCE ONBUILDING FROM WIND
STEELPINNEDCONNECTION
LITERAL FORCE ON PILESFROM WAVES
LOWER PILE CAPS LftTERALLYDISPLACED FROM FAILED PINCONNECTION DUE TO FUNGALDECAY
UPPER PILE CAP UNSUPPORTEDAND DECK PANEL FAILED
EtEVATION_»|EW^DETER10nATLON»ND_FAll. UnE MECHANISM
Bent No. 7
C^pacati Analysis
considering the deteriorated
Focused on severely deteriorated
wharfhead pile caps.
Structural
ApproachStri ^rs
Approach Pile
Ca sWharfhead
Pile Ca s
Stnictural
Ajiiarfifich
Stri ers
Approach Pile
Ca sWharfhead
Pile Ca s
Structural
Approach
Stri ersApproach Pile
C« sWharfhead
Pile Ca s
Stnicturaf
Approach
Strl ersApproach Pile
Ca sWharf^ad
Pile Ca s
Original Capacity Deteriorated Capacity Capacltv Reduction (%)
"' Vr Mr ! W Mr vr
88.0 237.3 57.7 j 75,7 3SK
96.2
95.2
171.4
173.4
49.2
49.2
56.9
56.9
49%
68%
67X
67%
Dead load Only
Mf Original D/C Current D/C Vf Drains) D/C Current D/C
29. 5 34K SIX 35. 8 15% W,
35. 8 21% 63%
23. 5 31» fm. 35. 1 11% 63»
Diad Load * 2.4 kPa (50 psf) Pi-deslrian Load
Mf Original 0/C Current D/C vf Driginal D/C Curreft D/C
48.5 56K 85K 59. 3 25% 78)t
59J 31% 104%
48. 9 Sl»l 99X 59.3 3<K 101%
Dad Load + Vehicle Axle Load (5000 Ibs]
Mf Orleinal D/c Current D/C vf Original o/c current D/C
62. 5 71X I08'< 75. » 11% 100K
75. 8 4d% 133%
6;-5 65% 1^7% 75.8 W% l3i%
property - hiab crane, buildingi, building contents, gangway
environmental Considerations -
to be a habitat impact by' t
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GUARD RAIt
BULL RAIL
(11154 K 203 STRINGERS
MS x MS PILE CAP
;SOO 1^725 >i2S4 DEEPOECK
TOP OF BUU RAIL
(B)1Mx2(USnrNGERS
GUARO RWL
ME x MS PILE CAP
102xM6TIUBER3ECK305 x 305 BULL RWLS
1S;>406FTR!NGERS
305flV?RT1CALPILE
VERTtCAL BftACE
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3050 VERTICAL PILE
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EXISTING ARRANGEMENTPROPOSED ARRANGEMENT
stimatesItem Description
Wharf Rehabilitation Program - Phase 1 OnlyQuantity Unit Cost Subtotal
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Contractor Mobilization / Demobilization
Prepare Deck Panels for Removal
Temporary Removal of Deck Panels
Approach - Pile Repairs / Replacement (Allowance)Approach - Pile Cap Replacement
Approach - Stringer Replacement
Approach - New Timber Deck
Approach -Vehicle Guardrail / Handrail ReplacementWharfhead - Pile Repairs / Replacement (Allowance)Wharfhead - Pile Cap ReplacementWharfhead - Stringer installation
Wharfhead - New Timber Deck
Wharfhead - Vehicle Guardrall / Handrall ReplacemantWharfhead - New Cross Bracing
Ea' 1 $30, 000 $30. 000Manhours 72 $100 $7. 200
Ls 1 $64, 000 $64, 000Ea 5 $7, 000 $35, 000Ea- 16 12, 500 $40. 000Ea- 64 $1,750 $112. 000m2 348 $150 I $52.200
m 37 $350 $33, 950
Ea- 12 $7, 000 $84. 000
^- Es: 21 $2,500 $52,500Ea' 60 $2, 000 $120. 000m2 278 $150 $41, 700Ea. 10 $350 $3.500Ls 1 $150, 000 (150, 000
Subtotal $826. 050
Engineering, Environmental Monitoring, & Project Management (10%) 182,605Contingency (25%) $206, 513
Total Estimated Cost (Taxes Exd. ) $1, 115, 168
£"Ttes"'"'""''""' "'e 2'"s rw"' '° """' """"' T'8T' Pricing estimalea.SaSS^^^"seswm"c""tfmcB"'6^s ^^ ""'"''" °"'''"^""''."*^.
^52SSS;^^^^^=^^^. ^^wrtem""T^ie cost estimate is considered accurate to ± 50%. ' ., --..... -... - ^.. ^».... ^ ". .,,,., ^u,,, i.
Any Questions?
Thank-you
^McElhanney
! BESTiMANAGEDiCOMPANIES
Centrei I t^a i m TM
Cam be River
WHO IS THE CENTRE FOR SPIRITUAL LIVING?
Vision:
A community that is inspired, connected, supportive, and open for all.Mission:
Provide an environment that supports connection and growtheducation, experiences, and professional facilitation that ^people.
weal'elchal'itablecomm. unitythat has a mission to teach people about' so that everyone creates the life they love.
We offer free or highly subsidized courses, workshops, retreats and tools forselfempowerment we be''eve that Personal growth is ongoing'a'ndrequires daily care and mindfulness. Through'global practi'ceslndividualsacquire conscious living habits that transform their personal life, the workplace, and community. , ----. -... »,
webel[eve.. thatemPowered and inspired people make good decisions, careaboulthelr. connection taa" oflife'and live from aplace'ofequa^ty,
""
balance and peace, creating a world that works for everyone.
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RETREAT
Atlv^ Toge&ker: lyviirM&rstoK IK&O $&lf
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AUGUST 2020 PROGRAM
Using the clean-up and restoration of the siteas a communal effort
woven in with a personal development program.
Hosting 6-12 men and women in a retreat program
LONG-TERM VISION FORPETE'S FARM
. Several tent platforms' Repair existing house forpossible winter storage (nopublic access)
. Cooking station' Large communal dry space. Wash and cleaning stationLong-term vision forsanitation (compostabletoilets?)Rain water collection forwashing
'.>-^-^'
LONGER TERM VISION FOR COLLABORATION WITH THE VILLAGE
lrltenticmis to ctean;"P.and begin set-up to restore site as a historic1 to be available for multi-user events/retreats/park"
ce"tre's-age,"da: we have firet priority' in '"ture, to book site for sorinsummer activities and programs^ " "'"'"'
workwiththe v"lage to estab"sh a Historic site committee to overseeyearly upkeep and manage future user fees.
. Drinking water - bring your own water for onsite.
. Solid waste garbage (leave no trace practices)' pub^acoesltoihesi^eduring the retreat (walk-in)- park at Leiner Estuary trails or at roadinto Pete's farm before bridge to drop off supplies.
' E,meJgenc^re^snl^rstAld_plan(first aid kit)and somebody ^ basic level CPR firsti, also y os G PS device on site at all times.
* cov'D.'l19protocol-(regular practice of social dtstancing and hand washing) Speak to thetphT^T^Tln,deLs^h.dayandwhenever switchin9 sites. AnypTrson'dFsSg an'y ofthe check list symptoms will be asked to isolate from"theagrou7a"ndy/o^fo;rfueiltup^tliacSn a?ioanny c
. Food prep: PPE's during kitchen duties. Individual eating ware for onsite lunches* ^s^hLS IS t;y, thlTahsis salmon Enhan^ment Society for chinook salmon brood
s^tco"AecJLol(;fJLtums ou,tthat_DFO recommends brood'stock collectionTm'e ̂ eu'of^e/e are happy to collaborate needs)
'^n",ation. ^ld^mpo^y. ^uLhTe^ POrt-a-potty, or compost toilet... with handstation. Cleaned several times through-out the day.
. "Yard waste" to be discussed with Village
. Vehicle access by your group to the site NA
OUR QUESTIONS:
1. Contact information for Chief Mike Maquinna... to askpermission to host sweat lodge at Pete's farm?
2. Recommendations for accommodations 6-12 people?
3. Yard waste and site debris removal?
4. Sanitation options?
ANY QUESTIONS?
Centre ori i oia
.
i m TM
Cam be River
How does the SRD facilitate emergency planning?The Strathcona Regional District is a member of Mid Island EmergencyCoordinators and Managers
Master Emergency Plan (4 Parts) 1. Activation 2. Facilities 3. Authority(Evacuations & Declarations) 4. EOC Overview and Plan ChecklistsAircraft Incident, Civil Disturbance, Dam Breach, Hazardous Materials.Earthquake, Fire, Flood, Landslide, Marine, Nuclear, Pandemic, PowerInterruption, Snowstorm, Terrorism, Transportation, Tsunami,Interruption
Complimented by additional plans such as internal/external resource lists.crisis communications etc.
Update
. 3RD Delivers
. Regional Amateur Radio Emergency Communication Plan
. Updated Tahsis Community Wildfire Protection Plan
. Tsunami modelling project
. Connect Rocket Test
Connect Rocket Test
Tahsis - 548 Si nu sCa//sCorn leted 569Bus 4Failed 51No-answer 17
Calls
TextsCorn leted 479Carrier Filtered 4Landline Unreachable 6Unreachable Handset 28
Busy: Call was successfully placed to the destination number but the linerang busy through the entire repeated redial cycle.
Failed: Call failed due to that phone number no longer being in service.No Answer: Call was successfully placed but was not picked up or divertedto voicemail through the entire repeated redial cycle.
Texts
Carrier Filtered = Text message was not delivered because thetelecommunications carrier blocked the text message from delivery.Landline Unreachable = Text message was not delivered because therecipient entered a landline phone number as a mobile number or enteredan invalid phone number.
Unreachable Handset = Text message was not delivered because of anunreachable carrier network (eg. service suspension due to unpaidinvoice).
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Th.e.strathc:ona Re9jonal District utilizes Connect Rocket to deliver localrot'ficatl°^ pro.vlde<j that there. 's a.ccess to the internet in order to use the system"
Rocket Community will call/text numbers at a rate of 300 numbers per minute.Connect Rocket Community system will always call a landline and cellDhone from'
the number 778-762-3201 while the text message'could be callecTfrom over' 10 differentnumbers. Residents must setup their own account to register athtt^s://strathconard^connectrocket. com/. The following notification lists are availablein Connect Rocket Community and where setup due to geography (individual islands,
and hazard (floodplains, tsunamis). ~ " ' '. ---.-
Area A - Sayward Valley
Area B - Cortes Island
Area C - East Redonda Island
Area C - Maurelle Island
Area C - Quadra Island
Area C - Read Island
Area C - Sonora Island
Area C - West Redonda Island
Area D - Oyster Bay / Buttle Lake
Campbell River Floodplain
City of Campbell River
Kyuquot First Nation and Walter's Island
Oyster River Floodplain
Village of Gold River
Village of Sayward
Village of Tahsis
Village of Zeballos
Visitors
Wei Wai Kum First Nation
West Coast of Vancouver Island Tsunami Warnings
What is the difference between Connect Rocket and AlertReady?Alert Ready isa Canada-wide program that allows Provincial^erritorialManagement Organizations to issue emergency alerts. Alert"Ready'cannotbeaused Ilocal Governments at this time and these alertsare reserved for'Amber Alerts and1
1 warnings. These alerts are sent to all mobile devices in an area and noenrolment is required. Alert Ready was most recently tested in B. C. on''November 28th. To receive Alert Ready emergency alerts, a wireless device mu"stbe:. a smartphone able to use the LTE (or4G) network for high-speed wirelesscommunication
. wireless Public Alerting compatible;
. have up-to-date software
. connected to an LTE cellular network at the time the emergency alert is issued and. within the emergency area.
Why don't we just have one alerting system?
^nd.ersectior'2(3)(e)ofBC Re9-380/95 (Local Authority Emergency Management.
Regulati°n)/equ"'es that !ocal authonties establish procedures bywhich'tho'se'personsl-may-be ham1ed or who may suffer loss are rlotified of an emergency or impenctir
r. This responsibility is recognized by public agencies who rely on" the'local"authorities to be the primary source for public emergency alerts. The'S'trathcona*'
I District's Emergency Program utilizes Connect'Rocket to provide residentsand visitors with meaningful local information and instruction to preserve'life'and"property at time of emergency.
