JOB DESCRIPTION & SELECTION CRITERIA

Title: Financial Accountant Responsible to: Finance & Corporate Manager Work Unit: AMSANT Darwin Office Designation: AMSANT EBA Level 3. 3 – Level 3. 5 with equivalent of 6 weeks annual leave per annum plus 17.5% loading, 9.5% superannuation, Salary Sacrifice Benefit

All employees of AMSANT are required to hold a Working with Children Clearance Notice (Ochre Card) and Police Clearance, or be able to obtain an Ochre Card & Police Clearance within 6 weeks of commencing with AMSANT. Primary Objective To ensure all payroll processing is accurate and timely. General ledger reconciliations are in accordance with accounting standards and ATO requirements. Funding milestones are recorded. Contribute to the finance team’s funding, reporting and audit requirements.

1. Process AMSANT fortnightly payroll

Collect signed timesheets from managers. Check for accuracy cross referencing with approved leave on the intranet.

Ensure accuracy of each wages category and record set up for every employee in payroll system.

Process fortnightly payroll including salary sacrifice payment on time and accurately.

Attend to payroll enquiries regarding employee entitlements, wage payments, salary sacrifice balances, superannuation, PAYG and deductions.

Process monthly payments for superannuation, child support payments, Centrelink deductions and PAYG payments.

Ensure all confidential payroll records including authorisations, forms and documents are filed for audit purposes.

2. Monthly and annual accruals, reconciliations and provisions

Process monthly payroll accruals including the payroll entitlements of annual leave, long service leave and personal leave.

Reconcile half yearly annual leave and long service leave provision accounts

Contribute finance teams audit preparations and general ledger reconciliations

Reconcile and process annual Group Certificates

3. Reconciliation and Lodgement of ATO requirements

Reconcile P&L and Balance Sheet accounts for GST compliance

Reconcile BAS & IAS providing supporting work papers for audit purposes

Lodge BAS & IAS returns and make payment by the due date

Annual FBT reconciliation and return

4. Maintain up to date Asset Register

Update the addition and the disposal of assets

Charge depreciation according to the useful life of the asset

Aboriginal Medical Services Alliance – NT

Telephone (08) 8944 6666 Facsimile (08) 8981 4825 Email: reception@amsant.org.au

www.amsant.org.au

5. Other finance duties and ad hoc reporting

Assist Chief Finance Officer with budgets, financial acquittals and ad hoc financial reports.

Assist CFO with monthly project reports for managers

Relief processing of travel allowances and accounts payments while accounts staff on leave

6. Management of AMSANT funding compliance register

Maintain grant agreements register on internal intranet to ensure funding agreements are easily available to all staff.

Maintain funding compliance register to ensure all funding milestones are recorded for the project managers. The funding milestones being quarterly or half yearly financial acquittals and performance reports.

Issue reminder emails to notify project managers of upcoming reporting milestones.

Follow up with project managers to obtain copies of completed reports for record keeping.

Produce monthly compliance reports. 7. Contribute as a full member of the AMSANT team and attend all meetings and activities.

Selection Criteria ~ Essential 1. Minimum of Cert IV in Accounting is required for this responsible role, along with a 2 year hands-on

experience in payroll. 2. Demonstrated ability to use relevant Microsoft Office Programs, MYOB and desirably intermediate

level in Microsoft Excel. 3. Well-developed ability to interact with a range of stakeholders, suppliers and employees by telephone

and in person in a positive manner when following up queries and gathering necessary information to support administrative and corporate decision making.

4. Comprehensive understanding of corporate financial and accounting reporting requirements to ensure compliance with current legislation, funding bodies and Board of Directors’ needs.

5. Working knowledge of Goods & Service Tax, Fringe Benefit Tax and application to Not for Profit entities

Selection Criteria ~ Preference 1. Formal qualification in accounting 2. Experience working in Aboriginal community control sector and understanding of contemporary

issues faced by Indigenous people 3. Experience in a quality control organisation which is funded externally and is regularly accredited. 4. Pay and Benefits