JOC and Superintendents Relations - PA Career Tech and Superintendents Relations ... What is the JOC’s perception of the ... 115 107 106 116 109 132 125 158 162 152 157 151 1,693

JOC and Superintendents Relations

Presented by Aldo Jackson, Erie County Technical School

• Info Sharing•School Performance

•School Issues

•Community Issues

•State/Federal Issues

• Decision Making•Budget

•Strategic Initiatives

•Enrollment

•Director's Evaluation

• The Roles•Historical

•Negotiated

•Earned!

•Board Policies

• Your Approach•Build it on Trust

•At Your Service

•Can Do! Attitude

•Entry Plan

School Districts Superintendents

DirectorJOC

Representatives

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• Build it on Trust

• At Your Service Welcome Letter—New Superintendent

• Can Do! Attitude Alternative Education

Regional Choice Initiative

Special Education Transition Center

• Entry Plan Lunch meeting with each superintendent and JOC member

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• Historical What was the history of former directors?

What is the JOC’s perception of the Superintendent of Record and PAC’s roles?

What is the perception of the district boards of the JOC?

• Negotiated The JOC may have a defined role/mission for the new director

• Earned!

• Board Policies Policy 003—Functions

Policy 005—Organization

Policy 312—Evaluation of Director

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• School Performance NOCTI

Attendance

PSSA

• School Issues

• Community Issues Children’s’ Health Insurance Program, Swine Flu, Dog Bite Prevention

• State/Federal Issues Perkins, State Subsidy, HPO’s

PAC Agendas & Packets

Director’s Reports—JOC

District Reports—School Districts

Host District Board Meetings

Present CTC Budget at District Meetings

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Professional Advisory Council Meeting Friday, February 5, 2010 Board Conference Room

Fellowship 8:30 a.m. – 9:00 a.m.

Meeting 9:00 a.m. – 12:00 Noon

Transition Center Luncheon Meeting Special Education Supervisors and Superintendents

11:00 a.m. Eagle’s Nest Dining Room

Agenda

A. Intermediate Unit Report (D. Maynard) ...................................... (9:00‐9:30)

B. Feasibility Study Review (presentation) .................................... (9:30‐10:30)

The feasibility study is available at www.ects.org/public information. A hard copy will be available at the meeting.

C. 2010‐2011 Applications Review ...............................................(10:30‐10:40)...................... pg. 1

D. Enrollment & Employment Analysis ........................................(10:40‐10:55)...................... pg. 4

E. PSSA Results Review ................................................................(10:55‐11:00).................... pg. 15

F. Supplemental Information

1) Budget—2010‐2011 (update)

2) Admissions Policy (update)

3) Best Practices Site Visit .......................................................................................... pg. 17

4) Enrollment Report ................................................................................................. pg. 22

5) Board Member Attendance Report ....................................................................... pg. 23

Study Council Agenda The transition center meeting with the special education supervisors has been substituted for the study council meeting.

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1/28/2010 Erie County Technical SchoolAdmissions Analysis

2010-2011

Page 1 of 3

ABR ADS AUT CIS CNT COS CUA DDE ECE EET ELC FMT GRA HEA MTF NWT TDI THM Total48 48 96 48 96 48 96 48 48 48 48 48 48 48 48 48 48 48 1008

ECTS 100% 48 48 96 48 96 48 96 48 48 48 48 48 48 48 48 48 48 48 1008

Returning Students 13 35 47 28 48 29 48 19 30 29 15 29 21 31 33 0 24 0 479

Applications 11 28 30 15 34 39 43 10 31 14 11 11 12 30 23 0 8 0 350

Applications Accepted 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Pending Applications 11 28 30 15 34 39 43 10 31 14 11 11 12 30 23 0 8 0 350

Potential Students 24 63 77 43 82 68 91 29 61 43 26 40 33 61 56 0 32 0 829

Total Enrollment 13 35 47 28 48 29 48 19 30 29 15 29 21 31 33 0 24 0 479Wait List 11 28 30 15 34 39 43 10 31 14 11 11 12 30 23 0 8 0 350

Fairview 7.3% 4 4 7 4 7 4 7 4 4 4 4 4 4 4 4 4 4 4 81Returning Students 1 2 2 1 2 2 2 0 6 0 0 0 1 1 1 0 0 0 21Seats Available 3 2 5 3 5 2 5 4 (2) 4 4 4 3 3 3 4 4 4 60Applications 0 1 0 0 0 2 2 0 3 0 0 0 0 0 2 0 0 0 10Applications Accepted 0Applications Pending 0 1 0 0 0 2 2 0 3 0 0 0 0 0 2 0 0 0 10

Fort LeBoeuf 8.5% 4 4 8 4 8 4 8 4 4 4 4 4 4 4 4 4 4 4 84Returning Students 1 5 7 3 1 2 8 5 2 4 4 6 2 0 6 0 4 0 60Seats Available 3 (1) 1 1 7 2 0 (1) 2 0 0 (2) 2 4 (2) 4 0 4 24Applications 1 0 6 1 4 3 3 2 2 1 4 1 3 3 6 0 1 0 41Applications Accepted 0Applications Pending 1 0 6 1 4 3 3 2 2 1 4 1 3 3 6 0 1 0 41

General McLane 9.3% 4 4 9 4 9 4 9 4 4 4 4 4 4 4 4 4 4 4 87Returning Students 0 3 2 1 2 1 4 2 2 0 1 4 3 3 4 0 1 0 33Seats Available 4 1 7 3 7 3 5 2 2 4 3 0 1 1 0 4 3 4 54Applications 0 3 3 0 4 2 6 1 6 3 0 0 0 3 4 0 1 0 36Applications Accepted 0Applications Pending 0 3 3 0 4 2 6 1 6 3 0 0 0 3 4 0 1 0 36

Girard 7.7% 4 4 7 4 7 4 7 4 4 4 4 4 4 4 4 4 4 4 81Returning Students 1 5 5 5 6 2 4 0 2 3 2 2 1 5 4 0 3 0 50Seats Available 3 (1) 2 (1) 1 2 3 4 2 1 2 2 3 (1) 0 4 1 4 31Applications 0 4 2 1 1 3 5 1 3 0 0 1 0 4 0 0 0 0 25Applications Accepted 0Applications Pending 0 4 2 1 1 3 5 1 3 0 0 1 0 4 0 0 0 0 25

ProgramQuota

S:\Student Services\Admissions\Applications & Admissions--MainApplications & Admissions-10-11Page 1 of 23Page 17 of 70


2010-2011

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ProgramQuota

Harbor Creek 7.9% 4 4 8 4 8 4 8 4 4 4 4 4 4 4 4 4 4 4 84Returning Students 0 3 1 2 1 2 3 1 3 2 3 2 2 2 0 1 0 28Seats Available 4 1 7 4 6 3 6 1 3 1 2 1 2 2 2 4 3 4 56Applications 1 0 1 1 5 1 8 2 0 1 0 1 5 3 2 0 0 0 31Applications Accepted 0Applications Pending 1 0 1 1 5 1 8 2 0 1 0 1 5 3 2 0 0 0 31

Iroquois 5.1% 2 2 5 2 5 2 5 2 2 2 2 2 2 2 2 2 2 2 45Returning Students 0 0 0 0 4 1 2 3 2 0 0 0 0 1 1 0 0 0 14Seats Available 2 2 5 2 1 1 3 (1) 0 2 2 2 2 1 1 2 2 2 31Applications 2 3 2 1 2 4 1 1 2 0 0 1 0 2 2 0 0 0 23Applications Accepted 0Applications Pending 2 3 2 1 2 4 1 1 2 0 0 1 0 2 2 0 0 0 23

Millcreek 29.4% 14 14 28 14 28 14 28 14 14 14 14 14 14 14 14 14 14 14 294Returning Students 4 8 9 15 8 8 10 2 7 13 4 4 6 7 3 0 10 0 118Seats Available 10 6 19 (1) 20 6 18 12 7 1 10 10 8 7 11 14 4 14 176Applications 3 5 6 2 3 8 7 3 5 5 5 4 2 8 2 0 2 0 70Applications Accepted 0Applications Pending 3 5 6 2 3 8 7 3 5 5 5 4 2 8 2 0 2 0 70

North East 7.5% 4 4 7 4 7 4 7 4 4 4 4 4 4 4 4 4 4 4 81Returning Students 0 2 7 1 9 3 4 1 4 0 0 3 1 8 4 0 1 0 48Seats Available 4 2 0 3 (2) 1 3 3 0 4 4 1 3 (4) 0 4 3 4 33Applications 1 1 3 1 2 5 3 0 1 0 0 0 0 0 0 0 0 0 17Applications Accepted 0Applications Pending 1 1 3 1 2 5 3 0 1 0 0 0 0 0 0 0 0 0 17

Northwestern 6.9% 3 3 7 3 7 3 7 3 3 3 3 3 3 3 3 3 3 3 66Returning Students 1 1 6 1 5 3 5 2 0 2 1 3 1 0 5 0 0 0 36Seats Available 2 2 1 2 2 0 2 1 3 1 2 0 2 3 (2) 3 3 3 30Applications 2 8 5 4 2 5 5 0 3 1 1 1 1 1 0 0 1 0 40Applications Accepted 0Applications Pending 2 8 5 4 2 5 5 0 3 1 1 1 1 1 0 0 1 0 40



2010-2011

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ProgramQuota

Union City 4.6% 2 2 4 2 4 2 4 2 2 2 2 2 2 2 2 2 2 2 42Returning Students 4 1 4 1 6 3 2 1 0 0 0 1 2 2 1 0 0 0 28Seats Available (2) 1 0 1 (2) (1) 2 1 2 2 2 1 0 0 1 2 2 2 14Applications 1 1 0 1 4 2 2 0 5 0 0 0 1 1 3 0 2 0 23Applications Accepted 0Applications Pending 1 1 0 1 4 2 2 0 5 0 0 0 1 1 3 0 2 0 23

Wattsburg 5.9% 3 3 6 3 6 3 6 3 3 3 3 3 3 3 3 3 3 3 63Returning Students 1 5 5 0 3 3 5 0 4 4 1 3 2 2 2 0 4 0 44Seats Available 2 (2) 1 3 3 0 1 3 (1) (1) 2 0 1 1 1 3 (1) 3 19Applications 0 2 2 3 7 4 1 0 1 3 1 2 0 5 2 0 1 0 34Applications Accepted 0Applications Pending 0 2 2 3 7 4 1 0 1 3 1 2 0 5 2 0 1 0 34


Erie County Technical School Issues Surrounding the

Enrollment & Employment Debate January 2010

Effective Retention

Team Response:

G&A Committee

Withdrawal Analysis

McEnery Service

Declining HS Population

Economic Challenges

ECTS Enrollment & Employment

Issue

Effective Recruitment

Team Response:

Marketing Plan

Application Process

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650659666706739773

1,789

1,9261,932

2,1242,2052,223

1,000

1,500

2,000

2,500

Erie County Technical SchoolDistrict Enrollment Projections

2011 to 2016**Stable Enrollment Share: 11.8%

**650

‐434

‐297‐291

‐99‐18

‐137‐6

‐192‐81

‐18

118

‐500

0

500

201620152014201320122011

Projected ECTS Enrollment Cummulative Difference Annual Difference Total Enrollment

Graduating Class of


October 1 Enrollment by LEA and School11.80%

Year: 2008 - 2009Frosh Soph Junior Senior

LEA Name 2020 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 TotalGrade Level 1 2 3 4 5 6 7 8 9 10 11 12

Erie County Technical School 0 0 0 0 0 0 0 0 0 282 236 241 759

115 107 106 116 109 132 125 158 162 152 157 151 1,693158 171 162 157 174 138 175 207 185 185 180 177 2,201121 165 163 163 164 164 181 178 181 184 200 195 2,193134 143 144 156 152 159 154 170 163 188 181 160 2,035170 152 190 158 141 153 168 187 207 192 179 171 2,22889 92 100 89 79 93 91 80 117 112 106 107 1,293

482 538 554 592 514 606 557 614 622 623 618 592 7,471111 115 117 128 110 135 134 162 169 159 147 179 1,781112 118 103 111 117 139 136 140 170 153 124 151 1,68290 102 88 87 106 79 89 102 85 120 95 89 1,31396 114 125 110 123 128 122 126 144 155 118 131 1,606

Total Enrollment 1,678 1,817 1,852 1,867 1,789 1,926 1,932 2,124 2,205 2,223 2,105 2,103 25,496

Annual Difference -139 -35 -15 78 -137 -6 -192 -81 -18 118 2

Cummulative Difference -545 -406 -371 -356 -434 -297 -291 -99 -18

14% 14% 14% 14% 13% 13% 12% 12%

Market Share Needed To Maintain Current Students (759)

Level 3 198 214 219 220 211 227 228 251 260 262Level 2 214 219 220 211 227 228 251 260Level 1 198 214 219 220 211 227 228 251

Projected ECTS Enrollment 631 653 650 659 666 706 739 773

-434 Students -19.52% Demographic Slide-545 Students -24.52% Demographic Slide Over 9 Years

Union City Area SD

North East SD

Wattsburg Area SD

Northwestern SD

Iroquois SDMillcreek Township SD

Girard SDHarbor Creek SD

Fort LeBoeuf SDGeneral McLane SD

Current Market Share

Fairview SD


Erie County Technical SchoolEnrollment History by Program

Students 5-Yr. Students 5-Yr.

Fac/Sess2 Change1 Fac/Sess2 Change1

Art & Design for Business 24 -9% 43 48 23 -15% 44 46 44 37 39 53 54Auto Body 12 -47% 34 24 14 -39% 39 27 36 41 44 45 44Automotive Technologies 19 -16% 77 77 15 -36% 80 58 78 83 87 92 90Computer Information Systems 21 -13% 42 42 19 -23% 43 37 44 40 45 48 48Construction Trades 20 -9% 72 78 16 -28% 74 63 83 61 76 86 87Cosmetology 24 2% 45 48 24 2% 45 48 45 44 42 47 47Culinary Arts 21 -13% 78 85 18 -26% 81 73 77 78 77 98 98Drafting & Design 15 -22% 32 29 15 -17% 34 30 35 31 35 37 36Early Childhood Education 24 -8% 45 48 22 -14% 46 44 45 46 42 52 51Electrical Engineering 22 13% 43 43 22 10% 42 44 41 42 44 38 40Electronics 13 0% 28 26 11 -27% 28 22 32 29 30 26 30Facilities Maintenance 20 43% 33 40 18 17% 31 35 28 33 31 28 30Graphic Communications 16 -28% 35 31 15 -39% 37 30 38 39 36 43 49Health Assistant 24 7% 48 48 24 7% 47 48 47 49 46 45 45Metal Fabrication 24 12% 45 48 25 17% 44 49 43 40 47 43 42Networking Technologies 0 15 16 113% 18 32 10 19 16 14 15Plastics Tech--3-Yr 0 0 0 3 20 22 23Plastics Tech--Sr. 0 0 0 0 0 7 7Tool & Die 16 100% 25 32 14 80% 21 27 26 20 18 16 15Tourism & Hospitality Mgmt. 0 30 18 50% 34 36 35 41 38 22 24

TOTAL 770 747 787 833 787 776 813 862 875

Program Average 17 42.8 41.5 43.7 46.3 43.7 40.8 42.8 45.4 46.1

Figures based on September JOC-reviewed enrollment report1 PDE Program Alteration/Curtailment Regulations2Administrative Procedure 126

Vocational Laboratory2004-2005

Five-Year Average

Five-Year Average

Based on 2010-2011 Based on 2009-20102008-2009

2005-2006

2006-2007

2007-2008

2009-20102010-2011

1/14/2010 \\ectssrv05\users\ajackson\Enrollment\Enrollment History--2007-2008Program


1/15/2010 Erie County Technical SchoolMonthly Enrollment Report

2009-2010

Art & DesignAuto BodyAutomotive TechnologiesComputer Info. SystemsConstruction TradesCosmetologyCulinary ArtsDiversified OcupationsDrafting & DesignEarly Childhood EducationElectrical EngineeringElectronicsFacilities Maintenance TechGraphic CommunicationsHealth AssistantMetal FabricationNetworking TechnologiesTool & DieTourism & Hospitality

TOTALSDate of Report

FairviewFort LeBoeufGeneral McLaneGirardHarbor CreekIroquoisMillcreekNorth EastNorthwesternUnion CityWattsburg

Totals

Program

School District

1st 2nd 3rd19 19 8 46 0 210 5 9 24 (1) (7)31 20 14 65 (2) 518 10 9 37 0 (3)22 25 11 58 (1) (12)15 15 18 48 0 231 17 21 69 (2) (12)4 0 0 4 0 4

12 9 9 30 0 318 14 10 42 0 (4)16 15 13 44 1 (2)8 8 4 20 (1) (4)

24 8 1 33 (1) 010 12 9 31 0 119 13 15 47 0 (1)19 15 12 46 (1) 032 0 0 32 0 111 13 1 25 0 (7)33 0 0 33 (2) (5)

352 218 164 734 (10) (39)

1st 2nd 3rd16 9 4 29 (1) 042 30 12 84 (2) (2)20 18 17 55 0 (1)26 23 18 67 0 (5)22 18 17 57 0 (2)11 7 3 21 0 (7)84 49 52 185 (5) (7)50 14 9 73 0 534 14 11 59 (1) (8)19 13 5 37 0 (3)28 23 16 67 (1) (9)

352 218 164 734 (10) (39)

December 2009

Chg/ Sept

Program/Year Level

Total

Chg/ Sept

Chg/ Month

Wednesday, December 9,2009

Chg/ Month

Program/Year Level

Total

S:\Highschool\Enrollment Report 0910 Monthly



ajackson

Rectangle

Administrative Procedure Section: Programs Number: 126 Title: Enrollment Review Adopted: December 19, 2002 Revised:

During the month of April, tentative enrollment numbers will be presented at the regularly scheduled meetings of the Professional Advisory Council and Joint Operating Committee. During the month of May, the Professional Advisory Council will make recommendations to the Joint Operating Committee on the status of any program with fewer than 10 students per session. The recommendations may include closing the program, reducing the program to part-time status or maintaining the program at fulltime status.


ECTS/TFS TEAM MEETING

Tools for Schools - Confidential 1

12-02-2009

8th Grade Enrollment Track (Red)

10th Grade Enrollment Track (Purple)Retention Track (Green)

First Day


Erie County Technical School

Enrollment and Quota History1/26/2010

DistrictTotal

Enrolled

Total

Quota

Average

Usage4Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4

Fairview 430 598 72% 29 52 56% 34 51 67% 40 62 64%

Fort Leboeuf 758 919 83% 86 97 89% 84 91 92% 77 89 86%

General McLane 704 1,066 66% 56 81 69% 68 77 88% 71 104 68%

Girard 598 764 78% 72 88 82% 70 85 82% 64 70 91%

Harbor Creek 710 966 74% 58 91 63% 68 93 73% 65 86 76%

Iroquois 304 482 63% 25 43 59% 31 43 72% 24 47 51%

Millcreek 1,871 2,747 68% 191 217 88% 186 220 85% 191 291 66%

North East 882 894 99% 70 114 61% 67 116 58% 83 76 110%

Northwestern 672 751 89% 60 89 67% 71 86 83% 67 73 92%

Union City 453 502 90% 37 46 81% 40 51 79% 36 47 77%

Wattsburg 747 729 102% 67 91 74% 68 95 71% 59 63 93%

ECTS Totals 8,129 10,416 78% 751 1,008 75% 787 1,008 78% 777 1,008 77%

ECTS Enrollment Capacity 1 1,008 1,008 1,008

Quota Percentage 2

Fairview 5.73% 5.14% 5.02% 6.16%

Fort Leboeuf 8.82% 9.59% 9.06% 8.84%

Ten Year 2007‐20082008‐20092009‐2010

Fort Leboeuf 8.82% 9.59% 9.06% 8.84%

General McLane 10.21% 8.01% 7.66% 10.31%

Girard 7.34% 8.72% 8.44% 6.99%

Harbor Creek 9.27% 9.07% 9.24% 8.51%

Iroquois 4.62% 4.22% 4.29% 4.63%

Millcreek 26.34% 21.51% 21.79% 28.90%

North East 8.61% 11.32% 11.54% 7.51%

Northwestern 7.23% 8.88% 8.50% 7.23%

Union City 4.81% 4.55% 5.02% 4.66%

Wattsburg 7.02% 9.00% 9.44% 6.26%

Total 100% 100% 100% 100%1based on number of teachers times 48 students2based on 3‐Year Average ADM Grades 9‐11 as reported to PDE by district3based on ECTS Enrollment Capacity times Quota Percentage4Total Enrolled divided by Quota

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Page 28 of 70



District

Fairview

Fort Leboeuf

General McLane

Girard

Harbor Creek

Iroquois

Millcreek

North East

Northwestern

Union City

Wattsburg

ECTS Totals

ECTS Enrollment Capacity 1

Quota Percentage 2

Fairview

Fort Leboeuf

Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4

46 64 72% 46 63 73% 37 61 61% 44 60 73%

75 94 80% 71 95 75% 65 96 68% 68 94 72%

63 110 57% 63 110 57% 63 112 56% 72 114 63%

72 74 97% 55 77 72% 59 78 76% 46 77 60%

77 90 86% 81 94 86% 70 97 72% 57 103 56%

34 49 69% 33 51 65% 31 51 61% 22 51 43%

185 303 61% 201 296 68% 176 291 60% 174 283 62%

88 80 109% 93 79 117% 93 81 115% 93 82 113%

64 73 87% 74 71 104% 65 69 94% 76 70 108%

40 51 79% 61 51 119% 47 50 95% 46 51 91%

69 67 103% 84 69 122% 80 70 114% 75 70 106%

813 1,056 77% 862 1,056 82% 786 1,056 74% 773 1,056 73%

1,056 1,056 1,056 1,056

6.07% 5.93% 5.78% 5.70%

8.92% 9.00% 9.07% 8.94%

2003‐20042004‐20052005‐20062006‐2007

Fort Leboeuf

General McLane

Girard

Harbor Creek

Iroquois

Millcreek

North East

Northwestern

Union City

Wattsburg

Total

8.92% 9.00% 9.07% 8.94%

10.46% 10.41% 10.59% 10.78%

7.02% 7.26% 7.36% 7.31%

8.50% 8.94% 9.21% 9.72%

4.68% 4.79% 4.82% 4.80%

28.65% 28.04% 27.60% 26.79%

7.62% 7.53% 7.65% 7.81%

6.94% 6.77% 6.57% 6.67%

4.80% 4.84% 4.71% 4.81%

6.34% 6.50% 6.64% 6.67%

100% 100% 100% 100%


Page 29 of 70



District

Fairview

Fort Leboeuf

General McLane

Girard

Harbor Creek

Iroquois

Millcreek

North East

Northwestern

Union City

Wattsburg

ECTS Totals

ECTS Enrollment Capacity 1

Quota Percentage 2

Fairview

Fort Leboeuf

Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4Total

EnrolledQuota3

Quota

Usage4

39 60 65% 50 65 77% 65 60 107%

80 90 89% 82 91 90% 70 81 86%

72 121 60% 67 124 54% 109 114 96%

50 75 67% 53 75 71% 57 66 87%

73 102 71% 69 108 64% 92 100 92%

37 50 73% 35 51 69% 32 46 69%

212 280 76% 181 294 62% 174 272 64%

98 87 113% 106 93 114% 91 85 107%

62 71 87% 58 77 75% 75 70 107%

47 51 92% 53 56 95% 46 49 94%

75 69 108% 85 70 121% 85 64 132%

845 1,056 80% 839 1,104 76% 896 1,008 89%

1,056 1,104 1,008

5.66% 5.89% 6.00%

8.52% 8.25% 8.03%

2001‐20022002‐2003 2000‐2001

Fort Leboeuf

General McLane

Girard

Harbor Creek

Iroquois

Millcreek

North East

Northwestern

Union City

Wattsburg

Total

8.52% 8.25% 8.03%

11.44% 11.21% 11.26%

7.06% 6.76% 6.51%

9.70% 9.82% 9.95%

4.77% 4.59% 4.60%

26.47% 26.63% 27.02%

8.21% 8.45% 8.43%

6.76% 7.00% 6.94%

4.86% 5.03% 4.87%

6.55% 6.37% 6.39%

100% 100% 100%


Page 30 of 70

Down 3 Levels‐1

Down 2 Levels‐6

Down 2 Levels‐13

No Change19

No Change26

Up 1 Level6

Up 1 Level5

Up 2 Levels3

N

u

m

b

e

r

o

f

S

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d

Erie County Technical SchoolPSSA AnalysisMathematics

Changes in Proficiency Levels‐‐8th Grade to 11th Grade

Interpretation: 39 students dropped at leastone level to Below Basic

Advanced Proficient Basic Below Basic

Up 2 Levels 0 3 0 0

Up 1 Level 6 5 0 0

No Change 19 26 0 0

Down 1 Level 0 ‐33 ‐33 ‐25

Down 2 Levels 0 0 ‐6 ‐13

Down 3 Levels 0 0 0 ‐1

Down 1 Level‐33

Down 1 Level‐33 Down 1 Level

‐25

d

e

n

t

s

Proficiency Levels


Down 3 Levels‐5Down 2 Levels

‐7

Down 2 Levels

No Change29

No Change29

Up 1 Level4

Up 1 Level8

Up 2 Levels1

N

u

m

b

e

r

o

f

S

t

u

Erie County Technical SchoolPSSA Analysis

ReadingChanges in Proficiency Levels‐‐8th Grade to 11th Grade

Interpretation:35 students dropped at least one level to Below Basic

Advanced Proficient Basic Below Basic

Up 2 Levels 0 1 0 0

Up 1 Level 4 8 0 0

No Change 29 29 0 0

Down 1 Level 0 ‐35 ‐29 ‐12

Down 2 Levels 0 0 ‐7 ‐18

Down 3 Levels 0 0 0 ‐5

Down 2 Levels‐18Down 1 Level

‐35 Down 1 Level‐29

Down 1 Level‐12

d

e

n

t

s

Proficiency Levels


PENNSYLVANIA CAREER AND TECHNICAL EDUCATION BEST PRACTICES INITIATIVE

Site Visit Schedule—Erie County Technical School

1 | P a g e

**See documentation provided previously

8:00 a.m. to 8:30 a.m. Tour/Overview of Facility 30 Minutes

8:30 a.m. to 10:00 a.m. School Administrators (Section 2) 90 Minutes

School Structure and Curriculum (Section 3)

Supporting Documentation

Organizational structure for CTE programs Organization Chart (NF)

ISO Key Processes Map & Audits (NF)

Key Indicators of Performance Success (NF)

Audits (NF)

Improving student academic achievement Literacy Plan (JT & PH)

Math Plan (JT & PH)

Academic / CTE Integration Program Mathematics Level Analysis (JK)

Program Readability Reports (JK)

Collaboration and Coordination (Section 4)


Collaboration with student’s home high school Guidance Counselors (PP)

Principals (JT)

Superintendents (AJ)

Special Education IEP Reviews (PH)

Graduation Portfolios (JK)

Transition Staffing Meetings (PH)

Developing dual and concurrent enrollment agreements

Collaboration with postsecondary institutions Articulations (JK)

Web‐based Curriculum Documents

Instruction and Pedagogy (Section 5)


Curriculum development and revisions DACUM (JK)

Curriculum Framework (JK)

Curriculum Development Schedule (JK)

Program Accreditation List (JK)

Syllabi Shared with Students (JT)

Use of student data for instructional decisions Student Application Analysis (AJ)

PSSA Data Analysis (AJ)

Study Island Benchmark Data‐‐Reading (PH)

Study Island Benchmark Data‐‐Math (PH)

Student Satisfaction Survey Results (NF)

Role of CTE in supporting growth in academic skills, employability skills, and meeting NCLB requirements

Professional Skills Curriculum (JT & JK)

PSSA Math Prep Course Outline** (JT)

Cooperative Education Seminar (ES)




2 | P a g e


Workforce Connections (Section 6)


Business advisory committee involvement OAC Membership List (ES)

OAC Meeting Minutes (ES)

Role of business in work‐based learning and business involvement in instruction

THM Laboratory @ Courtyard by Marriott

Accountability and Assessment (Section 7)


Use of technical skills assessments NOCTI Analysis & Faculty Action Plans (AJ)

Gold & Silver Star Programs (JK)

Academic achievement PSSA Data Analysis** (AJ)

School improvement plan Priority Action Plans (AJ)

Ad Hoc Committees (AJ)

KIPS** (NF)

Operations & Management Survey (AJ)

Getting Results in CTE Planning Document (AJ)

10:00 a.m. to 10:30 a.m. Students (Section 8) 30 Minutes

Academic supports


Career planning support

Selecting program of study

AM Students

Jacob Post, Electrical Engineering, Wattsburg

Blake Parmerter, Facilities Maintenance, Millcreek

Jeff Harris, Culinary Arts, Millcreek

Emily Cracolici, Graphic Communications, General McLane

Tonya Grossman, Drafting & Design, Union City

Sebastian Babel, Networking Technologies, Fairview

Steve Daub, Tourism & Hospitality Management, Iroquois

Jill Rakauskas, Health Assistant, North East




3 | P a g e


10:30 a.m. to 11:00 a.m. Business Advisory Partners (Section 9) 30 Minutes


Advisory committee involvement OAC Membership List** (ES)

OAC Meeting Minutes** (ES)

Connection to Industry credentials Student Industry Credentials Report (JK)

Work‐based learning and employee involvement Placement Reports (ES)

Kiwanis, Manufacturers & Business Association, Regional Chamber

Pipeline Partnering Opportunities List (ES)

Local marketing / recruitment of students Pipeline Partnering Opportunities List (ES)

11:00 a.m. to 12:00 Noon Teachers (Section 10) 60 Minutes

First Lunch Session—11:00 a.m. to 11:30 a.m. Second Lunch Session—11:30 a.m. to 12:00 noon

Bob Craft—site‐based laboratory Donna Erdman—program accreditation

Phylis Theuerkauf—Postsecondary planning, classroom projects

Sandy Carr—employability skills

Mariea Sargent—cooperative projects with other programs, industry visits

Tracy Massello—OAC input, curriculum development

Janet Grossman—impact of application process on quality of student

Tim Mientkiewicz—integrated, pull‐out mathematics

Sherry States—field‐based experiences, written classroom projects

Fred Brockman—integrated literacy

Tammy Bright—integrated, push‐in mathematics Robin Grimes—literacy, professional development

Instruction and Pedagogy (Section 11)


Improving student academic performance Literacy & Math Action Plans** (JT & PH)

Role of CTE in supporting growth in academic skills, employability skills, and meeting NCLB requirements

Professional Skills Curriculum Outline** (JK)

PSSA Math Prep Course Outline** (JT)

Use of student data for instructional decisions Student Satisfaction Survey and Action Plans** (NF)

NOCTI Analysis & Faculty Action Plans** (AJ)

Collaboration between CTE and Academic instructors Pull‐out Math Classes (JT)

Push‐in Math Schedule (JT)

Literacy Activities** (PH)

Collaboration or consultation with postsecondary instructors

Articulations** (JK)

DACUM** (JK)

Participations in OACs** (ES)

Postsecondary Presentations in Labs (PP)




4 | P a g e


12:00 Noon to 12:30 p.m. Guidance / Career Counselors (Section 12) 30 Minutes


College / career planning and development Guidance & Advisement Action Plan and Work Documents (PP)

Career Pathway (JK)

Graduate Follow‐up Report (ES)

Advanced Training Day List (PP)

Student internships Placement Reports (ES)

Local marketing / Recruitment of students Application Packet (LS)

Marketing Committee & Minutes (LS)

First Seven Days (LS)

Marketing Materials (LS)

Marketing Plan/Timeline (LS)

Web‐based Curriculum Documents

Selecting program of study Holland‐based Presentation (LS)

Vocational Evaluations (PH)

Readability Reports (JK)

12:30 p.m. to 1:00 p.m. Students (Section 13) 30 Minutes

Academic supports


Career planning support

Selecting program of study

PM Students

Melissa Takach, Art & Design, Northwestern

Ashley Borland, Auto Body Repair, Union City

Tim Johnson, Automotive Technology, Fort LeBoeuf

Shelby Perry, Construction Trades, Girard

Josh Piszczynski, Metal Fabrication, General McLane

Brad Durst, Electronics, Millcreek

Leah Altimus, Early Childhood Education, Harbor Creek

Anthony Walach, Culinary Arts, Millcreek




5 | P a g e


1:00 p.m. to 2:15 p.m. Classroom Observations (Section 14) 60 Minutes

Programs

1:00 to 1:15 Networking Technologies—Phylis Theuerkauf

1:15 to 1:30 Professional Skills—Sandy Carr or Study Island—Jane Boyd

1:30 to 1:45 Culinary Arts—Janet Grossman

1:45 to 2:00 Health Assistant—Sherry States

2:00 to 2:15 Automotive Technologies—Fred Brockman


1/27/2010 Erie County Technical SchoolMonthly Enrollment Report

2009-2010

Capacity

Art & Design 48Auto Body 48Automotive Technologies 96Computer Info. Systems 48Construction Trades 96Cosmetology 48Culinary Arts 96Diversified OcupationsDrafting & Design 48Early Childhood Education 48Electrical Engineering 48Electronics 48Facilities Maintenance Tech 48Graphic Communications 48Health Assistant 48Metal Fabrication 48Networking Technologies 48Tool & Die 48Tourism & Hospitality 48

TOTALS 1008Date of Report

FairviewFort LeBoeufGeneral McLaneGirardHarbor CreekIroquoisMillcreekNorth EastNorthwesternUnion CityWattsburg

Totals

School District

Program1st 2nd 3rd

13 21 8 42 (4) (2)7 5 8 20 (4) (11)

29 21 13 63 (2) 317 11 9 37 0 (3)18 28 9 55 (3) (15)15 15 17 47 (1) 133 17 21 71 2 (10)3 1 0 4 0 4

11 8 11 30 0 317 15 10 42 0 (4)15 14 14 43 (1) (3)7 5 4 16 (4) (8)

24 9 1 34 1 112 12 9 33 2 316 15 15 46 (1) (2)19 15 12 46 0 032 0 0 32 0 111 13 1 25 0 (7)33 0 0 33 0 (5)

332 225 162 719 (15) (54)

1st 2nd 3rd15 9 4 28 (1) (1)39 30 12 81 (3) (5)18 21 17 56 1 022 27 19 68 1 (4)22 16 17 55 (2) (4)11 7 3 21 0 (7)81 48 47 176 (9) (16)48 16 9 73 0 534 13 14 61 2 (6)17 12 4 33 (4) (7)25 26 16 67 0 (9)

332 225 162 719 (15) (54)

Program/Year Level

Chg/ Month

Wednesday, January 27, 2010

Chg/ Month

Chg/ Sept

Chg/ Sept

Program/Year LevelTotal

January 2010

Total

S:\Business\Public Information\Board Agendas Minutes\2009-2010\Jan_2010\Enrollment Report.xls 0910 Monthly Page 22 of 23

Page 38 of 70

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Page 40 of 70

Professional Advisory Council Meeting Friday, September 4, 2009 Board Conference Room


Meeting 9:00 a.m. – 10:30 a.m.

Agenda

A. Intermediate Unit Report (D. Maynard) ................................ (9:00‐9:20)

B. ECTS Priority Action Plans—2009‐2010 (report) ................... (9:20‐9:25)............................ pg. 2

C. Career Alternative Education Program (discussion) .............. (9:25‐9:35)

D. Non‐public School Students (discussion) ............................... (9:35‐9:50)

E. Community College (discussion) .......................................... (9:50‐10:00)............................ pg. 5

F. Grandparent Program (M. Campbell) ................................(10:00‐10:10)

G. Transition Center (update) ................................................(10:10‐10:20)

H. School Calendars/Election Calendar ..................................(10:20‐10:30)............................ pg. 9

I. Supplemental Information

1) Opening Enrollment Report ................................................................................... pg. 11

Study Council Agenda

No Study Council is planned for this month to allow you to return to your districts.

A box lunch will be available for your enjoyment here, on the road or back at your office.

Page 41 of 70

Professional Advisory Council Meeting Friday, October 2, 2009 Board Conference Room


Meeting 9:00 a.m. – 10:30 a.m.

Agenda

A. United Way Campaigns (Bill Jackson, United Way) ..................... (9:00‐9:10)

B. Intermediate Unit Report (D. Maynard) ...................................... (9:10‐9:20)

C. State & Federal Funding .............................................................. (9:20‐9:30)...................... pg. 1

D. Senior‐Only Programs .................................................................. (9:30‐9:40)...................... pg. 3

E. Community College (discussion) .................................................. (9:40‐9:50)

F. Occupational Advisory Committees (Elaine Shaffer) ................. (9:50‐10:05)

G. Feasibility Study (draft report & discussion) ...........................(10:05‐10:20)...................... pg. 5

H. Calendar 2010‐2011 (discussion) .............................................(10:20‐10:30)

I. Supplemental Information




A. H1N1 plans and thoughts on attendance thresholds (Jim Tracy)

Page 42 of 70

Professional Advisory Council Meeting

Friday, November 6, 2009 Board Conference Room


Meeting 9:00 a.m. – 11:30 a.m.

Agenda

A. H1N1 (Andy Glass, Erie County Health Department) .................. (9:00-9:20)

B. Community College (Judy Miller, REthink Erie) .........................(9:20-10:00)

C. Intermediate Unit Report (D. Maynard) ..................................(10:00-10:20)

D. Countywide Calendars .............................................................(10:20-10:50)...................... pg. 2

E. Access to Career & Technical Education (Penn Link) ...............(10:50-11:10)...................... pg. 5

F. Alternative Education Program Grant .....................................(11:10-11:15)...................... pg. 6

G. Projected Enrollments—2011 to 2016 ....................................(11:15-11:20)...................... pg. 7

H. Projected Budget—2010-2011 ................................................(11:20-11:25)...................... pg. 8

I. Transition Center Update ........................................................(11:25-11:30)

J. Supplemental Information

1) Enrollment Report ................................................................................................... pg. 9


Study Council Agenda No items are currently on the agenda. If you have an item, please contact Michele Campbell or Aldo Jackson.

Page 43 of 70

Professional Advisory Council Meeting Friday, December 4, 2009 Board Conference Room


Meeting 9:00 a.m. – 12:00 Noon

Holiday Breakfast 9:30 a.m.

Eagle’s Nest Dining Room

Agenda

A. Intermediate Unit Report (D. Maynard) ...................................... (9:00-9:30)

B. Proposed Budget—2010-2011 (presentation) ..........................(9:30-10:00)............... separate

C. PSSA Results 2008-2009 (presentation) ..................................(10:00-10:20)...................... Pg. 2

D. Transition Center Update ........................................................(10:20-10:30)

E. PAC Meeting Dates--Change (discussion) ................................(10:30-10:40)

F. Special Education Q&A ............................................................(10:40-11:00).................... pg. 22

G. Access to Career & Technical Education (T. Sennett) ..............(11:00-12:00).................... pg. 24

H. Supplemental Information



3) Honors Student Recognition—1st Quarter

Study Council Agenda No items are currently on the agenda. If you have an item, please contact Michele Campbell or Aldo Jackson.

Page 44 of 70

Professional Advisory Council Meeting Friday, April 9, 2010

Board Conference Room


Meeting 9:00 a.m. – 11:00 a.m.

Lunch 11:00 a.m. – 12:00 noon

Agenda

A. Intermediate Unit Report (Dean Maynard) ........................................ (9:00‐9:30)

B. Application/Enrollment Analysis....................................................... (9:30‐10:00) ............ pg. 2

C. Recommendation—Superintendent of Record—2010‐2011 ......... (10:00‐10:15)

D. Feasibility Study Update ................................................................. (10:15‐10:30)

E. Lighting Retrofit Project .................................................................. (10:30‐10:40)

F. Erie Together Update (Jim Tracy) ................................................... (10:40‐10:50)

G. School‐based Health Clinics Update ............................................. (10:550‐11:00)

H. Supplemental Information

1) Enrollment Report ................................................................................................... pg. 8

2) Board Member Attendance Report ......................................................................... pg. 9

Study Council Agenda Contact Michele Campbell or Aldo Jackson if you have a topic for the Study Council agenda.

Page 45 of 70

Professional Advisory Council Meeting Friday, May 7, 2010

Board Conference Room


Meeting 9:00 a.m. – 11:00 a.m.

Lunch 11:00 a.m. – 12:00 noon

Agenda

A. Intermediate Unit Report (Dean Maynard) ........................................ (9:00‐9:30)

B. Application/Enrollment Analysis‐‐Recommendations ...................... (9:30‐10:00) ............ pg. 2

C. Admissions Score Analysis .............................................................. (10:00‐10:20) ............ pg. 7

D. Campus Drug Searches (Michele Campbell) ................................... (10:20‐10:40)

E. Transition Center Admissions—Process Question ......................... (10:40‐11:00)

F. Supplemental Information

1) Technical Assistance Report .................................................................................... pg. 9

2) National Research Center for Career and Technical Education Report ................ pg. 11




Page 46 of 70

Erie County Technical School Director’s Report August 2009

Priority Action Plans The result of the administrative retreat and management review (ISO) in June are three priority action plans and four campus committees. These initiatives are drawn from data analysis, performance reviews and pending issues. Consequently, the administrative team, in cooperation with our faculty and staff will be focusing on the following three areas—a comprehensive student guidance and advisement program, NOCTI scores to the state standard and control processes for SchoolDESX information. To address four other issues, the administration established campus‐wide committees. The committees will work on the following issues: a standardized grading system, the curriculum scope and sequence, internal communication and recycling. The action plans and committee plans are available for review in the supplemental information section of the agenda.

Building Renovation & Expansion—Feasibility Study Chris Coughlin has completed a draft of the feasibility study for the renovation and expansion of ECTS facilities. The administrative staff is reviewing the draft. After the internal review, we will present the study to the superintendents for their consideration in September or October. Based on their thoughts and recommendations, we will then present the study to the joint operating committee.

Administrative Performance Check‐ups The director met with all administrative staff members to conduct fall performance check‐ups. Each administrator has established four or five action items they intend to complete between September and November. Reviews of the prior check‐ups indicated some important achievements by our administrators.

NWPA Workforce Investment Board After an inquiry from the Erie Regional Chamber seeking interested parties to serve on the workforce investment board (WIB), the director submitted a letter of interest. The WIB has a vacancy for an education representative and needs a nomination from an educational agency. On behalf of the joint operating committee, Mr. Bucksbee has signed a letter nominating the director for a seat on the WIB.

Page 47 of 70

Director’s Report August 2009 Page 2 of 2

The Workforce Investment Board is comprised of members representing business, labor, education, social services, and governmental agencies throughout Northwest Pennsylvania. Working in cooperation with chambers of commerce, economic development organizations, planning commissions, and others, the board focuses its development activities on key industry segments that include electronics manufacturing, food processing, construction, healthcare, metal fabrication, plastics, technology, lumber and hardwoods, oil and gas, transportation, and mining. The Board also administers federal and state funds for programs targeted to adults, dislocated workers, and young people through five PA CareerLink offices in Erie, Crawford, Warren, Venango, and Forest counties.

Director’s Travel and Meetings The director’s recent and scheduled meetings include:

Pennsylvania Association of Career & Technical Administrators (PACTA); summer administrator’s conference; State College, July 28 to 31.

French Creek Council, Boy Scouts of America, meeting with council staff to discuss ECTS as site of 2009 day camp, August 5

REthink Erie, team meeting to evaluate financial support options for the community college, August 7

County‐level Workforce Development Meeting, Erie; August 11

Career Alternative Education Program, quarterly meeting to discuss program operation for 2009‐2010, with Joe Tarasovitch, Frank DiPlacido and Dr. Adrienne Dixon‐McCullum; August 27

ECTS Marketing Committee Meeting, monthly meeting to establish recruitment and retention plan; with committee members and Mark Perna, consultant; August 26

Page 48 of 70

Erie County Technical School Director’s Report September 2009

Building Renovation & Expansion—Feasibility Study Writing and review of the draft feasibility study continues. The director has completed an introductory section that covers the need, opportunities, a brief facilities history and a description of the facilities. We intend to present the study to the superintendents for their consideration in October. Based on their thoughts and recommendations, we will then present the study to the joint operating committee.

School Start‐up Overall, the start‐up of the new school year has gone well. Our admissions department conducted ‘seven days’ of fun activities to make the students feel more welcome and comfortable at school, especially if it’s a new school for them. Faculty members move quickly into laboratory activities that engage the students. Student support services like instructional assistants and food service are all in place and operating smoothly.

Campus Committees Rosanne Gangemi, Tim Mientkiewicz and Mark Cyphert all agreed to serve as temporary chairs to get the committees started. They will schedule the first meeting, coordinate with the other temporary chairs, conduct the election of co‐chairs for each of the committees, oversee the selection of a committee recorder and facilitate the selection of date, place and recurrence of future meetings. Campus committees will focus on a standardized grading system, our curriculum scope and sequence, internal communication and recycling.

ISO Surveillance Audit Thanks to Natalie Fatica for overseeing the success of our eighth annual surveillance audit. Steve Pettyjohn, representing our auditor SRI, was on campus on Thursday and Friday, September 17 and 18. We received ‘high marks’ for our internal audit process. Thanks to board member David Rogers, North East, for joining us for most of the audit.

Page 49 of 70

Director’s Report September 2009 Page 2 of 2


PDE Technical Assistance Project—Special Education Workshop; State College, September 15 to 16; with Jan Kennerknecht, Pat Holland and Joe Tarasovitch

REthink Erie—Academic Services Committee, team meeting to evaluate academic options for the proposed community college, Gannon University, September 3

County Executive Candidates’ Forum; Regional Chamber & Growth Partnership, September 10

Tech Prep Consortium, Meadville, September 21

REthink Erie—Academic Services Committee, team meeting to evaluate academic options for the proposed community college, Gannon University, September 24

REthink Erie—Team Meeting, team meeting to evaluate financial options for the proposed community college, NWIRC, September 25

NWPA Workforce Investment Board—Annual Dinner, Ambassador Conference Center, September 25

Page 50 of 70

Erie County Technical School Director’s Report December 2009

2010-2011 Budget Proposal The director presented the 2010-2011 budget proposal to the superintendents at the December PAC meeting. Our budget development began with projected increases in salaries and benefits of over $221,000. Virtually all of these increases are contractual. We also faced state funding cuts in two departments—alternative education and adult education. Our 2009-2010 alternative education grant resulted in $54,000 of lost revenue. The adult education grant, New Choices/New Options, resulted in $60,000 of lost revenue. Our adult education program, the Regional Career & Technical Center, has historically contributed over $80,000 toward local revenue. In essence, our budget process began with the following challenges:

Salary & Benefit Increases $221,000 Alternative Education Grant Loss—09-10 54,000 Alternative Education Grant Loss—10-11 54,000 RCTC Contribution Loss 80,000 Beginning Budget Deficit $409,000

To resolve the $409,000 beginning budget deficit, we are asking the districts to contribute the Act 1 Index average of 3.9% or $140,284 and an additional 1% or $35,970.

Beginning Budget Deficit $409,000 Less: District Contributions 176,254 Remaining Budget Deficit $ 232,746

The beginning budget deficit less district contributions resulted in a remaining budget deficit of $232,746. We addressed the deficit through focused cost reductions and reallocations. Overall, this budget proposal represents a ‘balanced budget’—expenses equal revenue. We do not use the fund balance to account for shortfalls in revenue or increases in expense. As mentioned earlier, district contributions will represent a 6.08% increase. This includes 3.9% as the Act 1 Index average, an additional 1%, and 1.18% for the PSERS fund balance. Our projected revenues of $5.84 million will a) cover projected expenses of $5.75 million, b) maintain our unreserved fund balance of $79,036, and c) increase our designated fund balance for PSERS to $86,250.

Page 51 of 70

Director’s Report December 2009 Page 2 of 3

Admission of Students Policy Revision Earlier this fall we discovered several cases of non-public schooled children attending the technical school at the expense of their resident school district. The Department of Education, Bureau of Career and Technical Education also issued a Penn*Link clarifying ‘access to career and technical education’ which seemed to support the enrollment of non-public schooled children on a ‘dual enrollment’ basis. At the December PAC meeting, the superintendents reviewed the matter with Atty. Tim Sennett. The review led to the recommendation of the superintendents to revise Policy 201—Admission of Students. Mr. Sennett’s interpretation of the School Code Section 1850.1(16) leads him to believe that the Joint Operating Committee can set criteria for admitting students to the technical school. Mr. Sennett has revised Policy 201 and the administration is submitting it to the JOC for their consideration and a first reading. Facilities Lease Request Mr. Glen Renaud, Chief Executive Officer of The Family First Academy, made a request recently to lease four to five classrooms at the Skill Center for an international post-high school program to be held during the 2010-2011 academic year. After reviewing current and projected Regional Choice Initiative enrollments and taking into account room usage by the Career Alternative Education program, it was determined there would not be enough space available to fulfill the request. Holiday Wishes The director extends his warmest wishes to the operating committee members and their families for a joyous Christmas and a happy New Year. Director’s Travel and Meetings The director’s recent and scheduled meetings include:

• Tech Prep Consortium; regional consortium meeting; Meadville, November 17 • Fall Open House—Prospective Students; ECTS, November 19 • ECTS Marketing Committee Meeting; ECTS, December 2 • REthink Erie Academic Services Committee Meeting; Gannon University; December 3 • Professional Advisory Council Meeting; ECTS, December 4

Page 52 of 70

Director’s Report December 2009 Page 3 of 3

• Guidance & Advisement Workshop; workshop required as part of technical assistance project; with Jan Kennerknecht, Patty Palo, Elaine Shaffer and Lisa Sorensen; New Stanton, PA, December 7-8

• NWPA WIB, Research & Quality Committee Meeting; Meadville, December 9 • 2+2 Grant Meeting; regional grant supporting the transition of students from secondary

to post-secondary education; Precision Manufacturing Institute, Meadville, December 11

• REthink Erie Academic Services Committee Meeting; Gannon University; December 17 • NWPA WIB Meeting; Meadville, January 8

Page 53 of 70

Erie County Technical School Director’s Report January 2010

2010‐2011 Budget Proposal Our budget proposal is moving through the districts. As per the business manager’s report, two districts have ‘officially’ approved the proposal. The director presented the budget to the Millcreek Township School District’s Finance Committee on January 19 and the faculty and staff on January 21.

Admission of Students Policy Revision At the request of the operating committee, a revised version of this policy is presented for a second reading.

Best Practices Site Visit The PDE, Bureau of Career and Technical Education selected the Erie County Technical School for a best practices site visit. ECTS will be one of five schools across the state visited by a team from Meeder Consulting Group, LLC. Hans Meeder, the former Deputy Assistant Secretary for Education in the U.S. Department of Education Office of Vocational and Adult Education, is the president of the Meeder Consulting Group, LLC. The site visit will occur on Wednesday, January 27 and focus on local initiatives that improve academic and technical achievement of career and technical students. The visiting team will review local documents and data, visit programs, talk with faculty and staff, as well as meet with groups of student. See the supplemental information section of the agenda for additional information regarding the site visit.

Enrollment & Employment Analysis As the board will recall, the administration recently presented information about the declining high school population in Erie County. The ‘bottom line’ of that data was a projected cumulative drop of 434 students through 2016. This would translate into a 16% decline in ECTS enrollment, assuming a status quo enrollment pattern. As a next step in that analysis, the administration compared 2009‐2010 enrollment data to local and state guidelines for program curtailment or alteration. Based on the local analysis guidelines (Administrative Procedure 126), no programs would face ‘mandatory’ consideration. However, eight programs have enrollments that would place them near consideration. Based on PDE guidelines (24 P.S. §11‐1124 Alteration and/or Curtailment of Programs), seven

Page 54 of 70

Director’s Report January 2010 Page 2 of 2

programs could be subject to alteration, while another three programs would be near consideration. The administration conducted a similar comparison for the 2010‐2011 school year. The data and analysis was shared and discussed with the faculty at the January 18 faculty in‐service. See the supplemental information section of the agenda for additional information.

Feasibility Study The Hallgren, Restifo, Loop and Coughlin architectural group and our feasibility architect, Chris Coughlin, have submitted the final copy of our feasibility study for renovation and possible expansion of ECTS facilities. The administration will be reviewing the feasibility study with the superintendents at the February PAC meeting. A copy of the study is available in the Public Information section of the ECTS web site.


Great Lakes Building & Construction Industry Partnership Meeting; Union Hall, 17th and State Streets, Erie; January 7; with Mary Ellen Camp, Jan Kennerknecht and Elaine Shaffer; to discuss weatherization program and partnership opportunities

NWPA WIB Meeting; Meadville, January 8

ECTS Marketing Committee Meeting; ECTS, January 19

REthink Erie Academic Services Committee Meeting; Gannon University; January 11

STEM Regional Meeting; Intermediate Unit 5; January 12; served on panel of CTE directors in a video conference with Arlington Career & Technical Center in Arlington, VA regarding dual enrollment and STEM programming

Classified Unit Negotiations; ECTS; January 12

Richard Gacka, WIB Research & Quality Committee Chair; January 13; campus visit and meeting regarding WIB committee activities

Millcreek Township School District, Board of School Directors, Finance Committee; January 19; presentation of 2010‐2011 ECTS Budget

Classified Unit Negotiations; ECTS; January 26

PDE/BCTE Best Practices Site Visit; ECTS; January 27

Fort LeBoeuf School District Dinner Meeting at ECTS; February 4

Page 55 of 70

Erie County Technical School Director’s Report

June 2010

20101‐2011 Planning Retreat & Management Review. From June 14 to 16, administrative staff members, student services staff members and three faculty members met to review annual performance data and other key issues within the school. The results of the review are three priority action plans for the 2010‐2011 school year. The retreat also fulfills our obligation to conduct a management review for our ISO quality management system. Drafts of the priority action plans are available for review in the supplemental section of the agenda. The planning retreat document is available in the supplemental section of the agenda. Annual Assessments. The director has conducted the annual performance assessment for each administrator. The annual assessments link to salaries as contained in our Act 93 plan. The Director respectfully submits a personnel motion this month for the approval of salary increases and merit pays for our administrative staff. Operations & Management Survey. Forty‐three staff members completed our annual Operations & Management Survey that allows the survey respondent to rate each of our operational services as well as core values within the school. This year’s ratings were mixed when compared to last year’s ratings—some ratings were up, several were down. As benchmarks, we look for all categories to receive an overall grade of ‘B’ or better. We also look to see if 80% of the respondents rated each category as a ‘B’ or better. Of the 65 categories, respondents rated 58 of them (89%) at a grade of ‘B’ or better. Director’s Travel and Meetings. The director’s recent and scheduled meetings include:

REthink Erie—Facilities Committee; ECTS; May 28; planning for community college

Classified Unit Negotiations; ECTS; June 8

Classified Unit Negotiations; ECTS; June 15

REthink Erie—Academic Services; Gannon University; June 18

Page 56 of 70

Joint Operating Committee Meeting September 2009

School District Report

1. Strategic Initiatives—2009‐2010 Following an administrative retreat, the technical school has developed priority action plans for the following areas: a) Student Guidance & Advisement b) Occupational Competency Testing c) Student Information System Data Controls

Other campus priorities will be addressed through ad hoc committees. Those priorities include:

a) A Standardized Grading System b) Curriculum Scope and Sequence c) Internal Communications d) Recycling

2. Opening Enrollment

Projected enrollments for the start of the 2009‐2010 school year are down slightly from the previous year. First day attendance is expected to be 773 students, compared to 787 last year. Enrollments in the Facilities Maintenance Technologies and Tool & Die programs are especially encouraging. These programs have ‘double‐digit’ first‐year enrollments. Both programs have recently faced ‘single‐digit’ first year enrollments.

3. Equipment Addition

The operating committee authorized the purchase of an industrial wiring training system. The investment of $48,504 enhances the training capabilities in our Electrical Engineering program and the adult education classes offered by the Regional Career & Technical Center.

Page 57 of 70

Joint Operating Committee Meeting January 2010


1. Budget Receives Approval The ECTS budget has been approved by 10 of the 11 member school districts. While looking at historical quota/enrollment and budget data, the Millcreek Township School District tabled its motion on the budget at their January meeting.

2. Enrollment Projections

The operating committee received a presentation on county‐wide enrollment projections and its implications for ECTS enrollments (see attachment). Collectively over the 11 member school districts, the high school population is projected to decrease by over 430 students through 2016. If the ECTS enrollment share remains consistent at 12%, the technical school’s enrollment would drop over 120 students. This would have significant ramifications on programming and staffing. There are two sides to the enrollment share issue—recruitment and retention.

The technical school is working closely with a marketing consultant on recruitment strategies to

raise the enrollment share. There is also an ad hoc committee of ECTS staff members working on guidance and advisement strategies to improve the retention of students that attend the technical school. The joint operating committee approved a resolution to monitor and support the recruitment and retention initiatives.

3. Admissions Policy Revised

The operating committee approved a revised admissions policy for high school students attending the technical school. The revised policy clarifies the qualifications needed to attend the school in the following manner:

In order to qualify as a pupil at the technical school:

the student must be enrolled on a full‐time basis at a participating school district; or

be a student who is a special education student with an individualized education plan requiring attendance at the technical school; or

be a student whose attendance at the technical school is fully subsidized by aid from the Commonwealth of Pennsylvania, tuition, or other source of funds.

Page 58 of 70

650659666706739773

1,789

1,9261,932

2,1242,2052,223

1,000

1,500

2,000

2,500

Erie County Technical SchoolDistrict Enrollment Projections

2011 to 2016**Stable Enrollment Share: 11.8%

**650

‐434

‐297‐291

‐99‐18

‐137‐6

‐192‐81

‐18

118

‐500

0

500

201620152014201320122011

Projected ECTS Enrollment Cummulative Difference Annual Difference Total Enrollment

Graduating Class of

Page 59 of 70

ajackson

Callout

Total projected district enrollment decline.

ajackson

Callout

Projected ECTS enrollment.

Joint Operating Committee Meeting February 2010


1. Building Survey and Feasibility Study For several years now, the joint operating committee, superintendents, and faculty and staff have been discussing the need to renovate the Erie County Technical School and Regional Skill Center. A building project would correct deficiencies in existing programs, expand facilities to accommodate new programs, and perhaps add classroom space so the school could change to a full‐day comprehensive program (technical with academics). As part of the school’s strategic plan in 2007, a goal and action plan were developed to conduct a feasibility study and to make a commitment to renovate and expand the facility. The Joint Operating Committee received a presentation from Chris Coughlin of Hallgren, Restifo, Loop & Coughlin, Registered Architects on the feasibility of alterations and additions to the Erie County Technical School and Regional Skill Center. Dr. Michele Campbell, Superintendent of Record, reported that the superintendents have discussed the feasibility study and support the continuing development of PlanCon up to a ‘shovel ready’ status. Mr. Coughlin stated that the design and engineering fees to get a project through PlanCon Part F and ready for bidding would cost approximately $2.8 million. Mr. Bucksbee, JOC president, encouraged the JOC members to review the study with their district superintendents. The JOC will revisit the feasibility study at their March meeting.

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Joint Operating Committee Meeting March 2010


Lighting Retrofit/Energy Savings Project With several energy factors coming into play within the next year and beyond, the administration recommended a project to replace or retrofit lighting fixtures, bulbs and ballasts throughout the campus buildings. Two of the leading factors that prompted this project were the end of electricity rate caps and an energy reduction incentive program. Various aspects of the project include:

A. The project would reduce energy consumption and costs associated with rate caps coming off electric rates in January 2011

B. Reduce lighting electrical load from 267.4 kilo‐watts to 149.1 kilo‐watts per year C. Provide a potential electric cost reduction of $21,000 annually at current rates D. The contract is estimated at $115,000, including engineering, labor and materials E. HRLC Architects and Tower Engineering would be commissioned to verify a lighting

study and prepare bid documents F. ECTS will file a grant application estimated at $90,000 with First Energy for a non‐

standard lighting incentive

The Joint Operating Committee approved a contract with HRLC Architects and Tower Engineering, along with the submission of the PlanCon PDE 3074 document. The project is scheduled to be completed this summer.

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• Budget PAC, JOC, Districts

• Strategic Initiatives Data‐driven Decisions

Strategic Plan—PDE

Priority Action Plans‐‐Local

• Enrollment Program Additions & Reductions

• Director's Evaluation Sample Evaluation

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Priority Action Plans 2010-2011

Page 1

Goal 1: Strengthen Public Relations

Problem Definition: There is a lack of public relation activities by the school to improve community awareness of secondary and post‐secondary programs and services offered.

Co‐captains:Joe Tarasovitch and Jeff Smith

Measurable/Observable Product: An organized public relations plan initiated by the Erie County Technical School to present ECTS to our customers

ACTION STEPS ACCOUNTABILITY TIMEFRAME BUDGET

Objective A. Identify Message

1. Promote ownership of ECTS campus

2. Promote value of ECTS training

3. Promote successes of programs

4. Promote opportunities for students

5. Promote events at ECTS

Objective B. Audiences & Activities

1. District school boards

A. Invite JOC members to review student portfolios. Principal, Director Spring 2011

B. Invite district school boards to hold a meeting at ECTS‐ provide tour. JOC, Director Fall 2010

C. Attend district school board meetings with current students. JOC, Principal February CTE week.

D. Distribute monthly District Report of JOC meeting. Director Monthly

2. Superintendents & Other District Administrators

A. Provide program tours to superintendents, JOC members and sending school teachers and administrators.

Director Monthly

B. Invite superintendents to review student portfolios. Director Spring 2011

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Page 2

Goal 1: Strengthen Public Relations


C. Invite principals to review student portfolios. Principal Spring 2011

3. Sending School Teachers

A. Invite districts to form a teacher exchange Superintendents

a. District level endorsement Director

b. Experience all programs Faculty

c. Expose academic content Faculty

d. Expose technical content Faculty

e. Present postsecondary opportunities Faculty

4. ECTS staff

A. Teacher/Staff Recognition Event CHQR May

B. Recognition of Achievement (e.g. Gold Star, accreditation, service pins) Monthly

5. Parents

A. Invite to participate in field trips Faculty

B. Invite to participate in portfolio reviews Faculty

C. Send positive note to parents about their child Faculty Quarterly Post cards

D. Create parent email distribution list for each program IT Manager Fall 2010

6. Current students

A. Graduate Comments in labs Principal Splash boards

7. The community at large

A. Press Releases about ECTS events ?

a. Develop and refine an internal process for publicity requests.

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Page 3

Goal 2: Personalized Staff Development

Problem Definition:Instructors want to have direct input into the selection of topics that are provided in staff development sessions.

Co‐captains:Natalie Fatica and Jan Kennerknecht

Measurable/Observable Product: An individualized professional development plan for all certified staff members


Objective A. Develop an individual PD plan based on the needs and desires of faculty member and campus priorities

1. Review annual professional development assessment Faculty

2. Summarize annual professional development assessments PD Committee, Principal, CHQR

3. Review student satisfaction, senior exit and graduate follow‐up data Faculty

4. Review Act 48 status Faculty

5. Review personal professional growth goals (degrees, certification, etc) Faculty

6. Consider industry and organization accreditation/certification standards Faculty

Objective B. Develop plan development process

1. Compose a plan that accounts for personal, professional and organizational goals Faculty

2. Submit professional development plans/requests for administrative approval Faculty, Principal November

3. Coordinate professional development activities to meet the greatest number of faculty members

CHQR

Objective C. Provide resources to conduct personalized professional development

1. Activate the professional development committee CHQR

2. Establish professional development announcements under the Faculty Connection section of the web page

Director

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Page 4

Goal 2: Personalized Staff Development


3. Consider participation in on‐line training package (e.g. PD360) PD Committee

4. Consider and allocate sufficient fiscal resources to carry out plans Business Manager, Director

5. Promote participation in PDE, BCTE, SREB and other appropriate agency‐sponsored training activities

PD Committee, CHQR

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Page 5

Goal 3: Retain Current Students STAY ‐ Staff Teams Assisting Youth

Problem Definition:ECTS has determined that the percent of students who complete their program of study is not acceptable.

Co‐captains:Lisa Sorensen and Patty Palo

Measurable/Observable Product: Student retention rate shows an upward trend as compared to 2009‐10 retention data of 1st year students


Objective A. Plan for and Monitor Retention of At‐Risk Students

1. Analyze departure points of students Principal/Guidance/Admissions Monthly

2. Analyze causes of student drops Guidance/Principal Monthly

3. Determine level of satisfaction of those who left ECTS Guidance/Principal Monthly

4. Communicate details to sending school staff Guidance Quarterly

5. Provide contracted counseling services (e.g., Gary McEnery) TBD

6. Identify up to 80 at‐risk students for staff assistance and monitoring Principal/Guidance/Admissions September

1. Assign personnel to monitor groups of at‐risk students Principal Fall 2010

2. Meet to discuss at‐risk issues STAY Team Bi‐weekly

3. Analyze drop vs. transfer data Director/Principal Monthly

4. Measure success on retention efforts Director, Principal, STAY Team June 2011

Objective B. Implement Strategies to Increase Attendance of At‐Risk Students

1. Notify instructor of students with history of attendance problems Admissions September

2. Maintain personal contact with students who have attendance problems Instructor/Principal On‐going

3. Initiate parent communication Instructor/Guidance/SSO September

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Page 6

Goal 3: Retain Current Students STAY ‐ Staff Teams Assisting Youth


4. Initiate sending school guidance counselor contact Admissions/Guidance On‐going

5. Utilize an attendance incentive plan Guidance/Principal On‐going

Objective C. Implement Strategies to Support Academic Performance of At‐Risk Students at ECTS and at Their Sending School (Core Academics)

1. Identify place to go for help with academics at ECTS Instructor/Instructional Aides September

2. Provide Study Island/Remediation (math or reading) SSO ‐ Literacy As Needed

3. Identify students’ academic needs Admissions September

4. Monitor mid‐term grade reports from districts STAY Team Quarterly

5. Provide instructional aide assistance STAY Team As Needed

Objective D. Implement Strategies to Support Emotional Needs of At‐Risk Students

1. Inform instructors of students with emotional needs Admissions/Guidance/SSO September

2. Initiate contact with students STAY Team September

3. Make contact with sending school case manager for students with emotional issues

Guidance As Needed

4. Maintain contact with parents Faculty As Needed

Objective E. Implement Strategies to Support Environmental Needs of At‐Risk Students

1. Review students’ issues with appropriate personnel STAY Team As Needed

2. Provide clothing, uniforms, school supplies or tools STAY Team As Needed

3. Provide referrals for health issues STAY Team As Needed

4. Provide assistance with free and reduced meals STAY Team As Needed

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Go to Page 2 to complete the evaluation

ERIE COUNTY TECHNICAL SCHOOL PERFORMANCE EVALUATION

DIRECTOR 2009‐2010

Board Policy 312—Evaluation of Director, calls for an annual performance review. Please complete the evaluation by July 16 and return it in the enclosed post‐paid, return envelope. The JOC President will compile the results and present them to the JOC for their review. Rate the Director’s performance using the following scale:

4—Superior 3—Very Good 2—Good 1—Poor

You are encouraged to add comments or observations to explain or clarify your rating.

Performance Area Rating Comments/Observations

A. Relationship with the Operating Committee

1. Has kept the Board informed on issues, needs, and operation of the school

2. Has offered professional advice to the Board on items requiring Board action, with appropriate recommendations based on thorough study and analysis

3. Interprets and executes the intent of Board policy

4. Supports Board policy and actions to the public and staff

5. Has a harmonious working relationship with the Board

6. Understands his role in administration of Board policy, not policy making

B. Community Relations

1. Gains respect and support of the community on the conduct of the school

2. Develops friendly and cooperative relationships with news media

3. Participates actively in community life and affairs

4. Achieves status as a community leader in education

5. Works effectively with public and private agencies

C. Staff and Personal Relationships

1. Develops and executes sound personnel procedures and practices

2. Develops good staff morale and loyalty to the organization

3. Treats all personnel fairly, while insisting on high performance of duties

4. Delegates authority to staff members appropriate to the position each holds

5. Recruits and assigns the best available personnel in terms of their competencies

6. Encourages participation of appropriate groups in planning, procedures and policy interpretation

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ERIE COUNTY TECHNICAL SCHOOL Page 2 PERFORMANCE EVALUATION DIRECTOR 2009‐2010

Performance Area Rating Comments/Observations

D. Instructional Administration

1. Understands and keeps informed regarding all aspects of the instructional program

2. Implements the ECTS philosophy of education

3. Participates with staff, Board and industrial community in studying and developing curriculum improvement

4. Organizes a planned program of curriculum evaluation and improvement

E. Fiscal and Facilities Administration

1. Keeps informed on needs of the school staff, equipment, supplies, and facilities

2. Supervises operations, insisting on competent and efficient performance

3. Determines that:

a. funds are spent wisely

b. adequate control and accounting are maintained

4. Evaluates financial needs and makes recommendations for adequate financing

F. Personal Attributes

1. Earns respect and standing among his professional colleagues 2. Devotes his time and energy effectively to his job 3. Demonstrates his ability to work well with individuals and groups 4. Exercises good judgment and the democratic processes in arriving at decisions 5. Defends principle and conviction in the face of pressure and partisan influence 6. Maintains high standards of ethics, honesty, and integrity in all personal and

professional matters

Evaluator’s Name (Print) Evaluator’s Signature Date

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