JOINT MEETING OF THE URBAN RENEWAL AGENCY AND WOOD … · 5/28/2020 · A RESOLUTION ADOPTING THE CITY OF WOOD VILLAGE BUDGET FOR FISCAL YEAR 2020-2021 AND MAKING APPROPRIATIONS

JOINT MEETING OF THE URBAN RENEWAL AGENCY AND WOOD VILLAGE CITY COUNCIL

May 28, 2020 AGENDA

6:00 P.M. PLEDGE OF ALLEGIANCE

1. Citizen Comments (non-agenda items)

2. Resolution URA 4-2020: URA Budget Adoption – Greg Dirks

3. Resolution URA 5-2020: Levying and Categorizing Ad Valorem Taxesfor Fiscal Year 2020-2021 – Seth Reeser

4. Discussion: Arata Fence Project Update – John Niiyama

5. PUBLIC HEARING: Resolution 15-2020 for Receipt of State SharedRevenue – Seth Reeser

6. PUBLIC HEARING: Resolution 16-2020: Fiscal Year 2020-2021 CityBudget Adoption – Greg Dirks

7. Resolution 17-2020: Levying and Categorizing Ad Valorem Taxes forFiscal Year 2020-2021 – Seth Reeser

8. Discussion: City Manager Evaluation Process – Greg Dirks

9. Resolution 18-2020: Parks Master Plan – John Niiyama

10. Resolution 19-2020: General Fund Bond Transfer Process – Seth Reeser

Public Works • Director’s Report

Finance • Director’s Report

City Manager: • Director’s Report

City Attorney

Mayor and Council Comments and Reports

Executive Session Per ORS 192.660(2)(h)

ADJOURN The meeting location is wheelchair accessible. This information is available in large print upon request. To request large-print documents or for accommodations such as assistive listening device, sign language, and/or oral interpreter, please call 503-667-6211 at least two working days in advance of this meeting. (TDD 1-800-735-2900).

NEXT MEETING: Tuesday, June 9, 2020

Wood Village Urban Renewal Agency Agenda Item Staff Report: Urban Renewal

Budget Adoption Meeting Date: May 28, 2020

TO:

FROM:

DATE:

SUBJECT:

Chair Harden and Members of the Urban Renewal Agency

Greg Dirks: City Manager

May 22, 2020

Adoption of the Urban Renewal Budget; FY 2020-2021; Authorization for the levying of Property Taxes

Requested Board Action: Review and approve the resolutions to adopt the URA’s Fiscal Year 2020-2021 Budget, make appropriations and raise the maximum amount of all available property taxes.

Background: On April 21, 2020, the Urban Renewal Agency Budget Committee reviewed and approved the budget for fiscal year 2020-2021, recommending the Board adopt the budget. The performance of the Agency in 18-19 was disappointing, with a decline in the values for centrally assessed utilities actually creating a decline in the increment value for the year. These revenues bounce back in 19-20 and projections for 20-21 indicate a recovery of these values, and significant additions in new value to the district from recent construction activities. We are anticipating $360,000 in tax increment revenues for the year.

In FY 2019-2020 the agency committed to repayment of bonds issued by the City of Wood Village as Full Faith and Credit Bonds of $3,435,000. This money was issued for projects outlined in the Urban Renewal Plan including construction of a municipal building, undergrounding of utilities along Halsey, Arata Road fencing and reimbursement of utility relocation costs. Capital Outlay for the year is $1,250,000 and transfer out are $1,650,000 to the Municipal Building Fund.

The total operations of the URA, including all personnel, materials and supplies, and overheads equal $73,650. The debt service on the outstanding debt to the General Fund is $120,172 and debt service for repayment of the bonds is $50,500.

Next Steps: Oregon Local Budget Law allows the Board to adopt the budget with changes to the amounts approved by the Budget Committee. Increases to the budget are limited to 10% or expenditures of $5,000, whichever is greater. Additionally, local governments are encouraged to update the budget for information that becomes

available from the time the Budget Committee meeting is held to adoption of the budget by the Council.

Attached is the budget detail sheet for your review.

At the same time the URA Board must authorize the amount of Property Taxes to be raised by the applicable incremental values within the boundaries of the Wood Village Urban Renewal District.

Alternatives & Fiscal Impact: Alter the budget within the limits as described above.

Suggested Motions: 1. I move to approve Resolution URA 4-2020, A Resolution Adopting the URA

Budget for Fiscal Year 2019-2020 and Making Appropriations.2. I move to approve Resolution URA 5-2020, A Resolution Raising the Maximum

Amount of Property Taxes to the Incremental Values in the Wood Village UrbanRenewal District.

RESOLUTION URA 4-2020

A RESOLUTION ADOPTING THE WOOD VILLAGE URBAN RENEWAL DISTRICT BUDGET FOR FISCAL YEAR 2020-21 AND MAKING APPROPRIATIONS

WHEREAS: 1. The Wood Village Urban Renewal Agency conducted a public hearing and Budget Committee

hearing on the proposed budget for Fiscal Year 2020-2021 on April 21, 2020, and2. The Budget Committee recommends adoption of the budget as amended by the Committee, and3. The Urban Renewal Board of Directors is the governing body duly authorized to take all actions

on behalf of the Wood Village Urban Renewal Agency.

NOW THEREFORE, BE IT RESOLVED that the Board of the Wood Village Urban Renewal District (URA) herby adopts the budget approved by the URA Budget Committee for the fiscal year 2020-2021 with total requirements of $3,481,500, inclusive of the unappropriated ending fund balance of $0

BE IT FURTHER RESOLVED that the amounts contained in the budget for the fiscal year beginning July 1, 2020 and for the purposes shown below are hereby appropriated as follows:

WVURD FUND Operations $ 73,650 Capital Outlay $ 1,250,000 Debt Service $ 120,173 Transfers out $ 1,700,500 Contingency $ 337,177 Unappropriated $ 0

TOTAL REQUIREMENTS $ 3,481,500

Motion to approve by ___________________________; seconded by ____________________________ and adopted this 28th day of May, 2020.

YEAS_________ NAYS_________

________________________________ T. SCOTT HARDEN, Chair

ATTEST:

______________________________________ Rose Douglass, City Recorder

RESOLUTION URA 5-2020

A RESOLUTION OF THE WOOD VILLAGE URBAN RENEWAL DISTRICT BOARD OF DIRECTORS TO CERIFY TO THE COUNTY ASSESSOR A REQUEST FOR THE WOOD

VILLAGE URBAN RENEWAL DISTRICT PLAN AREA FOR THE MAXIMUM AMOUNT OF REVENUE THAT MAY BE RAISED BY DIVIDING THE TAXES UNDER SECTION 1e, ARTICLE IX OF THE OREGON CONSITUTION AND OREGON REVISED STATUES

CHAPTER 457.

WHEREAS: 1. The Wood Village Urban Renewal Board is the governing body duly authorized to take all actions

on behalf o the Wood Village Urban Renewal Agency, and2. The Board has caused all required actions to take place to assure the public hearing, notifications,

and other requirements have been met to enable the adoption of the Agency Budget for fiscal year2020-21, and

3. The Urban Renewal Board of Directors has adopted the budget for fiscal year 2020-2021 andwishes to declare the maximum tax increment amount available in accord with Oregon RevisedStatues Chapters 457 and the Municipal Budget Act.

NOW THEREFORE, BE IT RESOLVED that the Board of the Wood Village Urban Renewal District (URA) herby authorizes raising the maximum amount available property taxes applicable to the incremental values in the boundaries of the Wood Village Urban Renewal District.iy


YEAS_________ NAYS_________

________________________________ T. SCOTT HARDEN, Chair

ATTEST:

______________________________________ Rose Douglass, City Recorder

WOOD VILLAGE URBAN RENEWALFISCAL YEAR 2020-21 APPROVED BUDGET

The Approved Budget was accepted at the first meeting of the URA Wood Village Budget Committee onApril 21st , 2020. Suggested changes as outlined below, and allowed under ORS 294.435, are beingapproved by the Budget Committee. The purpose of this note is to describe changes made to theProposed Budget that are reflected in the Approved Budget.

Suggested Changes from the Proposed Budget to the Approved 2020-21

Account Number Description Proposed Approved Explanation40-000-63998 Overhead Costs 3,387$ 3,956$ Correction to Overhead Allocation40-000-66010 Operating Contingency 238,246$ 237,677$ Correction to Overhead Allocation

City Council and Urban Renewal Agency Agenda Item Staff Report

Meeting Date: May 28, 2020

TO: Mayor and City Council & Urban Renewal Agency

FROM: Greg Dirks: City Manager Authored by: John Niiyama: Public Works Director

DATE: May 28, 2020

SUBJECT: Arata Road Fence Project Update

Requested Council Action

Staff providing a project update for the Arata Road Fence Project. No action needed.

Background

The Urban Renewal Agency adopted Resolution URA 2-2020 directing the Agency Manager to award the Arata Road Fence Project to Rick’s Custom Fencing & Decking April 21,2020. Adopted budget appropriations for Fiscal 2019-20 $390,000. To place fencing in County Right-of-way that supports City Code and partnership with Multnomah County. City staff have been working closely with occupants/owners, providing mock-up’s and discussing placement and type of fencing to be installed. Part of the project is the removal of existing fence with property owner authorization. After several on-site visits with Rick’s Custom Fencing & Decking, all observed a high-volume of pedestrian / bicycle traffic. Rick’s provided the City with an alternative to the 1” aluminum fencing. A new commercial grade aluminum fence that is 1 ½” square. They also provided alternative heights. Available at the time was a height of 36”. The City Code states frontage height not to exceed 42”. A Change Order was signed by both parties for the installation of the 1 ½” x 42” fencing. There were additional items listed on the Change Order: Longer posts to accommodate slope and vegetation removal. The current contract price is: $344,147.00 There will be additional Change Orders to reflect the removal of existing fence.

Fiscal Impact

Adopted budget appropriations for Fiscal 2019-20 $390,000. Current contract $344,147.

City Goal

The Arata Road Fence Project supports City Goals:

GOAL 1 A safe, clean, inclusive community with a sense of pride and strong identity.

GOAL 6: Effective local, state and regional partnerships.

Recommendations and Suggested Motion:

No recommendation at this time.

City Council Agenda Item Staff Report


____________________________________________________________

TO: Mayor and City Council

FROM: Greg Dirks, City Manager Written By: Seth Reeser, Finance Director

DATE: May 22, 2020

SUBJECT: Resolution to Establish Eligibility for Receipt of State Shared Revenue

Requested Council Action Approve Resolution Number 15-2020 authorizing the receipt of State Shared Revenues.

Background April 21, 2020, the Budget Committee held a public hearing on the proposed uses for State Shared Revenues. These revenue sources, individually known as Cigarette Tax, Liquor Tax, State Shared Revenue, transportation trust fund (gas tax, registration, etc), constitute about 5% of the general fund and 50% of the Street Fund. The total for all resources identified with anticipated revenue for FY 2020-21 as the follows: Liquor /Marijuana Tax $ 136,500 Cigarette Tax $ 4,350 General Revenue Sharing $ 48,000 Gasoline Tax $ 298,000 Total $ 486,850

Next Steps Following the conduct of a public hearing, the uses for these funds must be included in the budget for FY 2020-21 and the requirements of the Oregon Constitution limiting the expenditure of certain funds only to specific categories, specifically, the gasoline tax funds may only be utilized for those authorized activities specifically enumerated in the constitution.

City Goal The adoption of the Budget and the allocation of State Shared revenues will directly impact all seven City Council Goals: GOAL 1: A safe, clean, livable community with a sense of pride, quality housing, and

strong identity.

GOAL 2: Excellent police, fire and building services. GOAL 3: High Quality, cost-effective public utilities, parks and events. GOAL 4: Long-term financial stability, economic vitality and growth. GOAL 5: A work environment that develops and encourages employees and rewards

their creativity and innovation. GOAL 6: Effective local, state and regional partnerships. GOAL 7: Environmental Responsibility. Alternatives

1. Adopt the Resolution, or 2. Conduct additional hearings for the potential allocation of State Shared

Revenues and reallocate funding, or 3. Reject the resolution and do not accept State Shared Revenues for FY 2020-21.

Recommendation and Suggested Motions The City Staff recommends the adoption of the Resolution. I MOVE TO APPROVE RESOLUTION 15-2020, A RESOLUTION CERTIFYING MUNICIPAL SERVICES PROVIDED FOR THE PURPOSE OF ESTABLISHING ELIBILITY FOR RECEIPT OF STATE SHARED REVENUE FOR FISCAL YEAR 2020-21.

RESOLUTION 15-2020

A RESOLUTION CERTIFYING SERVICES PROVIDED IN THE CITY OF WOOD VILLAGE

AND ELECTING TO RECEIVE STATE SHARED REVENUE FOR FY2020-21 WHEREAS:

1. Oregon Revised Statues 221.770 mandates that the City must declare the intent to receive state shared revenues, and

2. Oregon Revised Statues 221.760 notes that statutory provisions for all cities in counties with more than 100,000 inhabitants must certify that specific services are provided by the local government to receive state share revenues, and

3. The City Council of the City of Wood Village desires to receive state shared revenues and acknowledges that all required services are offered by the local government.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Wood Village as follows: Section 1. The City of Wood Village hereby elects to receive state revenues for Fiscal Year 2020-21. Section 2. The City of Wood Village is in Multnomah County, a county with population in excess of 100,000 and specifically provides the following services:

Police protection through a contract with Multnomah County Fire protection through a contract with City of Gresham Street construction, maintenance and lighting Sanitary sewer Storm sewers Planning, zoning and subdivision control Water supply and distribution


YEAS_________ NAYS_________

________________________________ T. SCOTT HARDEN, MAYOR

ATTEST: ______________________________________ Rose Douglass, City Recorder



____________________________________________________________ TO: Mayor and City Council FROM: Greg Dirks, City Manager Written By: Seth Reeser, Finance Director DATE: May 22, 2020 SUBJECT: Resolutions to Adopt Fiscal Year 2020-21 Budget and to

Levy Property Taxes Requested Council Action Review and approve the resolutions to:

• Adopt the City’s Fiscal Year 2020-21 Budget and make appropriations • Levy and categorize ad valorem taxes for FY 2020-21

Background April 21, 2020, the Wood Village Budget Committee unanimously approved the fiscal year 2020-21 budget for consideration by the City Council, and recommended levying the full 3.1262 rate for property taxes. Significant changes approved from the City Manager Proposed to the Budget Committee Approved included:

• PERS Employer Incentive Fund • PSU Intern • IT improvements (Firewall, NASD, Tablets • Crosswalk at 240th and Halsey • Entry Columns for DLR Park • Grande Ronde Park Design and Grant opportunity • Scholarships and Utility Assistance Fund

Additional detail is provided in the attached exhibit. Changes proposed since the Committee Approved and included in the Council Adopted reflects several council resolution that happened since the April 21st, 2020 meeting. They are:

1. Updated debt service and transfer charges reflecting the full faith and credit bond sale completed on May 26th, 2020.

2. Project roll over from fiscal year 2019-20.a. Utility assistance fund ($120,000 of the original $140,000 anticipated to be

unused)b. Hawthorn Trailhead ($97,000).c. Municipal Code Codification ($2,000).

i. Work is being done in April – July, project total of $6,000.d. 238th lift station pump replacement ($25,000)

i. Project was planned to be completed from unused GreshamTreatment appropriation in FY2019-20. Parts are ordered but dueto logistics delays arising from the COVID-19 shutdown, will not bedelivered until next year.

3. Truing up transfer amounts in the System Development Charge (SDC) fund.

Additional detail is provided in the attached exhibit.

Next Steps Oregon Local Budget Law allows Council to adopt the budget with changes to the amounts approved by the Budget Committee. Increases to the appropriations are limited to 10%. Additionally, local governments are encouraged to update the budget for information that becomes available from the time the Budget Committee meeting is held to adoption of the budget by the Council. The Budget Committee accepted the Proposed Budget and added a number of discretionary items. Please see the attached spreadsheet with the increases from the original proposed budget to the budget approved by the Budget Committee.

Alternatives 1. Accept the budget as approved by the Budget Committee.2. Make additional changes to the budget, and if those changes are outside the

ORS statutes of greater than 10% adjustments then hold appropriate publichearings prior to the June 30, 2020 deadline.

Recommendation and Suggested Motions The City Staff recommends the adoption of the Resolution.

I MOVE TO APPROVE RESOLUTION 16-2020, A RESOLUTION ADOPTING THE CITY OF WOOD VILLAGE BUDGET FOR FISCAL YEAR 2020-21 AND MAKING APPROPRIATIONS.

I MOVE TO APPROVE RESOLUTION 17-2020, A RESOLUTION LEVYING AND CATEGORIZING AD VALOREM TAXES FOR FISCAL YEAR 2020-21.

CITY OF WOOD VILLAGEFISCAL YEAR 2020-21 APPROVED BUDGET

The Proposed Budget was presented at the first meeting of the Wood Village Budget Committee onApril 21st, 2020. Suggested changes as outlined below, and allowed under ORS 294.435, wereunanimously approved by the Budget Committee. The purpose of this note is to describe changesmade to the proposed budget that are reflected in the approved budget.

Changes from Proposed Budget to Approved Budget 2020-21

Account Number Description Proposed Approved Explanation10-002-62015 PES EIF -$ 120,000$ Employer Incentive Fund - PERS10-002-63998 Overhead -$ 17,200$ PSU Intern

10-002-63111 Mayor, Council & Committee Expenses-$ 20,000$ Scholarships & Utility Assist. Fund

10-004-63280 Contracted Services -$ 20,000$ Fire Service Study

10-000-41405 Other Grants -$ 80,000$ Targeted Grant Opportunity10-005-64020 Site Improvements -$ 80,000$ Grande Ronde Park Design

10-005-64020 Site Improvements -$ 60,000$ Entry Columns for DLR Park

10-009-64090 System Improvements -$ 33,000$ Broadband Phase 210-009-64017 Equipment -$ 4,400$ Phones and Tablets10-009-64017 Equipment -$ 4,800$ Firewall & NASD

30-000-64040 Grants -$ 25,000$ Safe Streets Grant

30-000-64040 Street Improvements -$ 50,000$ Crosswalk at 240th on Halsey30-000-64040 Street Improvements 50,000$ -$ Mult. Co. Roadway Enhancement

30-000-62015 PES EIF -$ 30,000$ Employer Incentive Fund - PERS30-002-63998 Overhead -$ 4,300$ PSU Intern

30-000-64017 Equipment -$ 1,100$ Phones and Tablets30-000-64017 Equipment -$ 1,200$ Firewall & NASD

60-000-62015 PES EIF -$ 100,000$ Employer Incentive Fund - PERS

60-002-63998 Overhead -$ 10,750$ PSU Intern


70-000-62015 PES EIF -$ 50,000$ Employer Incentive Fund - PERS70-002-63998 Overhead -$ 10,750$ PSU Intern


CITY OF WOOD VILLAGEFISCAL YEAR 2020-21 ADOPTED BUDGET

The Approved Budget was accepted at the first meeting of the Wood Village Budget Committee onApril 21st , 2020. Suggested changes as outlined below, and allowed under ORS 294.435, are beingsuggested by the City Manager. The purpose of this note is to describe changes made to theApproved Budget that are reflected in the Adopted Budget.

Suggested Changes from the Approved Budget to the Adopted 2020-21

Account Number Description Approved Adopted Explanation10-000-46044 URA FFC Interest Payment -$ 50,500$ Transfer from URA for interest payment on FFC bonds10-000-67011 2020 FFC Interest Payment -$ 50,500$ Interest Payment on 2020 FFC bonds

10-002-63700 Emergency Assistance -$ 120,000$ Utility Assistance Fund Roll-over

10-005-64020 Site improvements 219,000$ 316,000$ Hawthorne Ave Trailhead Project Roll-over

10-009-64020 Site improvements 4,000$ 6,000$ Municipal Code project Roll-over

70-000-64090 System Improvements 221,000$ 246,000$ 238th Pump Replacement Roll-over

RESOLUTION 16-2020

A RESOLUTION ADOPTING THE CITY OF WOOD VILLAGE BUDGET FOR FISCAL YEAR 2020-2021 AND MAKING APPROPRIATIONS

WHEREAS:

1. The City of Wood Village conducted a public hearing and Budget Committee hearing on the proposed budget for Fiscal Year 2020-2021 on April 21, 2020, and

2. The Budget Committee recommends adoption of the budget as amended by the Committee, and

3. The City Council is the governing body duly authorized to take all actions on behalf of the City of Wood Village.

BE IT RESOLVED that the City Council of the City of Wood Village hereby adopts the budget approved by the Budget Committee and amended by the City Council for the fiscal year 2020-2021 with total requirements of $17,440,406 including unappropriated fund balances of $1,585,290, reserves of $135,150 and appropriated sums of $15,719,966. BE IT RESOLVED that the amounts contained in the budget for fiscal year beginning July 1, 2020, and for the purposes shown below are hereby appropriated as follows: General Fund Administration 486,447 Events 46,885 Public Safety 1,080,239 Parks 124,780 Public Works Management 122,105 Building Services 215,000 Recreation Program 45,651 Non-departmental Operations 161,291 Capital Outlay 364,200 Transfer to Municipal Building Fund 1,050,000 Debt Service 50,500 Operating contingency 850,000 General Fund Appropriation Total 4,597,098 Municipal Building Fund Operations 153,965 Capital outlay 6,513,500 Operating contingency 40,535 Muni. Building Fund Appropriation Total 6,708,000 Street Fund Operations 431,050

Capital outlay 157,300 Transfers to General Fund 67,389 Operating contingency 50,000 Street Fund Appropriation Total 705,739 System Development Charge Fund Transfer to General Fund 175,095 Transfer to Sewer Fund 200,000 Operating Contingency 669,905 SDC Fund Appropriation Total 1,045,000 Water Fund Operations 808,523 Capital outlay 67,590 Operating contingency 300,000 Water Fund Appropriation Total 1,176,113 Sewer Fund Operations 1,086,265 Capital outlay 251,750 Operating contingency 150,000 Sewer Fund Appropriation Total 1,488,015 Total Appropriations - All Funds 15,719,966 Reserves: General Fund 54,060 Street Fund 13,515 Water Fund 33,790 Sewer Fund 33,785 Reserves Total 135,150 Unappropriated Ending Fund Balances: General Fund 161,547 Street Fund 264,746 Water Fund 790,297 Sewer Fund 368,700 Unappropriated Ending Fund Balances Total 1,585,290 Total Requirements – All Funds 17,440,406 Motion to approve by ______________________; seconded by ____________________ and adopted this 28th day of May, 2020.

YEAS _______ NAYS _______


ATTEST: ___________________________________ Rose Douglass, City Recorder

RESOLUTION 17-2020

A RESOLUTION LEVYING AND CATEGORIZING AD VALOREM TAXES FOR FISCAL YEAR 2020-21

BE IT RESOLVED that the City Council of the City of Wood Village hereby levies the property taxes provided for in the Adopted Budget at the rate of $3.1262 per $1,000 of assessed value for operations; and that these taxes are hereby imposed for tax year 2020-21 upon the assessed value of all taxable property within the City of Wood Village. BE IT FURTHER RESOLVED that the City Council of Wood Village hereby categorizes the imposed taxes as follows: General Government $3.1262/$1,000 Assessed Value Excluded from limitation -0- Motion to approve by ______________________; seconded by ____________________ and adopted this 28th day of May, 2020.

YEAS _______ NAYS _______


ATTEST: ____________________________________ Rose Douglass, City Recorder

City Council Agenda Item Staff Report Meeting Date: May 28, 2020

TO: Mayor and Councilors FROM: Greg Dirks: City Manager DATE: May 19, 2020 SUBJECT: Discussion: City Manager Evaluation Process Requested Council Action Review and discuss the options to evaluate the City Manager, and select a process to complete a six-month evaluation on the City Manager by June 30, 2020. Background Section 11 of the Wood Village City Charter authorizes the City Council to appoint a City Manager, and the Manager serves at the pleasure of the Council. Duties of the City Manager are outlined in section 21 of the City Charter. On October 10, 2019, the City Council appointed Greg Dirks as City Manager effective November 23, 2019. As part of the employment agreement, section seven outlines that a six-month evaluation be completed by the Council, with an annual evaluation every year thereafter. The purpose of this discussion is to enable the Council to have a discussion on how they would like to evaluate the performance of the City Manager. A brief description of previous methods is below, and former evaluation templates are attached.

• The most recent City Manager evaluation process involved establishing a Council Personnel Committee consisting of two City Council members. The members would review and complete 11 targeted evaluation areas, as well as a brief narrative. The evaluation would then be shared with the City Manager for comments and responses, followed by a presentation to the Council at an Executive or Open Session with an opportunity for other Councilors to add comments and input. The evaluation form is attached as Exhibit A.

• Prior to the most recent evaluation method, the Council used the forms and framework

developed as part of the System Integration process created by Caryn Tilton. This process involved quarterly reviews using a policy review worksheet as the base, and additional methods to complete the annual review. These additional annual methods included department head questionnaires, and a 360-review feedback mechanism with internal and external stakeholders. The Council found this process time-consuming and cumbersome, and elected to revise the process around 2015 to become more streamlined. The forms are attached as Exhibit B.

• The Council may select any process it chooses to evaluate the performance of the City Manager. This can include any combination of the exhibits and methods, as well as other options that the Council may be familiar with.

Next Steps The evaluation of the City Manager is a Council matter, but staff will help facilitate meetings, forms, and other support functions to facilitate the evaluation process with a completion date of June 30, 2020. Alternatives The Council has many options in terms of evaluating the City Manager. Previous methods are included, and the Council can select any option or path that it determines will be the most effective. Fiscal Impact There is no direct fiscal impact with this action. The Council sets the wage of the City Manager at the time of each annual evaluation. Since this is an interim evaluation, no financial impact is anticipated. City Goal The effective management and oversight of the City Manager impacts all seven City Goals. Suggested Motions “I move to proceed with the City Manager evaluation process as discussed.”

CITY MANAGER ANNUAL EVALUATION

Prepared by City of Wood Village

CITY MANAGER ANNUAL REVIEW CONDUCTED (MONTH, YEAR) FOR THE 20XX YEAR

Page 2

PART A: Feedback on Organizational Responsibilities 1. Annual Performance Plan How satisfied are you that the City Manager has a clear understanding of the mission and goals of this city, and is accomplishing this year’s Annual Performance Plan in a timely manner? Annual Evaluation

Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied Please Comment:

2. Governance Policies How satisfied are you that the City Manager is accomplishing the expectations set forth in council policy? Annual Evaluation


Page 3

3. Leadership Assessment How satisfied are you with the City Manager’s progress on improvement opportunities identified in the last LeadView or other Council approved assessment? Annual Evaluation


4. People Management How satisfied are you that the City Manager continually builds morale among staff, volunteers, and citizens? Annual Evaluation


Page 4

5. Program and Process Management How satisfied are you that the City Manager has appropriate knowledge of city programs and services and provides suitable oversight for the provision of high quality programs and services? Annual Evaluation


6. Fiscal Management How satisfied are you that the City Manager is knowledgeable regarding financial matters, and uses the available systems and resources to make informed financial decisions? Annual Evaluation


Page 5

7. Operations Management How satisfied are you that the City Manager has assured that the city has suitable systems, policies, and processes for accounting and fund management, personnel management, office space, information technology, and risk management? Annual Evaluation


8. Council/City Manager Relationship How satisfied are you that the City Manager works effectively with the council, maintaining good communications and a collegial, professional environment? Annual Evaluation


Page 6

9. External Liaisons and Public Image How satisfied are you that the City Manager maintains a positive professional reputation in the local community and cultivates effective relationships with other public entities, citizens, and other relevant community organizations? Annual Evaluation


10. Other Expectations How satisfied are you that the City Manager has responded appropriately to unanticipated or difficult situations, and to those specific challenges associated with the unique mission and situation of this city? Annual Evaluation


Page 7

11. Other Things to Consider List other improvement opportunities and/or accomplishments to be considered in the overall evaluation of the City Manager. Also consider results/improvements from Department Head or staff questionnaires/surveys or similar instruments if applicable. Annual Evaluation Please Comment:

PART B: City Manager Written Comments Please ask the City Manager if he/she has any comments that he/she would like to attach to this document for his/her personnel file. Annual Review

Yes, the City Manager has comments and they are attached.

No, the City Manager has no comments. _____________________ City Manager Initials

Page 8

PART C: Overall Assessment Narrative Following Annual Review

Summary of Overall Performance

Suggestions for Professional Development

Other Comments

Action to be Taken

_______________________________________________ __________________________ City Council Personnel Committee Member Date _______________________________________________ __________________________ City Council Personnel Committee Member Date _______________________________________________ __________________________ City Manager Date

©2009 Caryn Tilton Consulting, LLC System Integration™, City Administrator Evaluation

CITY ADMINISTRATOR ANNUAL EVALUATION

Prepared by Caryn Tilton Consulting, LLC

1-800-752-5446

©2009 Caryn Tilton Consulting, LLC Page 2 System Integration™, City Administrator Evaluation

PART A: Feedback on Organizational Responsibilities 1. Annual Performance Plan How satisfied are you that the City Administrator has a clear understanding of the mission and goals of this city, and is accomplishing this year’s Annual Performance Plan in a timely manner? First Quarter

Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied Please Comment: Second Quarter

Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied Please Comment: Third Quarter

Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied Please Comment: Annual Evaluation


2. Governance Policies How satisfied are you that the City Administrator is accomplishing the expectations set forth in council policy?


First Quarter





3. Leadership Assessment How satisfied are you with the City Administrator’s progress on improvement opportunities identified in the last LeadView Assessment? First Quarter



Second Quarter


Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied Please Comment: See notes added to the Second Quarter Interim Review comments (above) doe ease in following progress. Annual Evaluation


4. People Management How satisfied are you that the City Administrator continually builds morale among staff, volunteers, and citizens? First Quarter




Third Quarter



5. Program and Process Management How satisfied are you that the City Administrator has appropriate knowledge of city programs and services and provides suitable oversight for the provision of high quality programs and services? First Quarter





Annual Evaluation


6. Fiscal Management How satisfied are you that the City Administrator is knowledgeable regarding financial matters, and uses the available systems and resources to make informed financial decisions? First Quarter






7. Operations Management How satisfied are you that the City Administrator has assured that the city has suitable systems, policies, and processes for accounting and fund management, personnel management, office space, information technology, and risk management? First Quarter






8. Council/City Administrator Relationship How satisfied are you that the City Administrator works effectively with the council, maintaining good communications and a collegial, professional environment? First Quarter





9. External Liaisons and Public Image How satisfied are you that the City Administrator maintains a positive professional reputation in the local community and cultivates effective relationships with other public entities, citizens, and other relevant community organizations?


First Quarter





10. Other Expectations How satisfied are you that the City Administrator has responded appropriately to unanticipated or difficult situations, and to those specific challenges associated with the unique mission and situation of this city? First Quarter

Exceptionally Satisfied Satisfied Somewhat Satisfied Not Satisfied Very Dissatisfied


Please Comment: Second Quarter




11. Other Things to Consider List other improvement opportunities and/or accomplishments to be considered in the overall evaluation of the City Administrator First Quarter



Second Quarter Please Comment: Third Quarter Please Comment: Annual Evaluation Please Comment:

PART B: City Administrator Written Comments Please ask the City Administrator if he/she has any comments that he/she would like to attach to this document for his/her personnel file. First Quarter

Yes, the City Administrator has comments and they are attached.

No, the City Administrator has no comments. _____________________ City Administrator Initials Second Quarter


No, the City Administrator has no comments. _____________________


City Administrator Initials Third Quarter


No, the City Administrator has no comments. _____________________ City Administrator Initials Annual Review


No, the City Administrator has no comments. _____________________ City Administrator Initials

PART C: Overall Assessment Narrative Following Annual Review

Summary of Overall Performance

Suggestions for Professional Development

Other Comments

Page 1 of 5

City Administrator Personnel Committee Interim and Annual Review Worksheet Note: Where there are no comments, Council is satisfied with current performance.

POLICY Interim Review August 2009

Interim Review November 2009

Interim Review February 2010

Annual Review May 2010

Policy IV: City Administrator Accountability Policy Type: City Administrator Accountability Policy The City Administrator shall not cause or allow any practice, activity, decision, or organizational circumstance that is either unlawful, imprudent, or in violation of commonly accepted business and professional ethics including but not limited to the following:

1. The City Administrator shall not allow the assets to be

unprotected, inadequately maintained, or unnecessarily risked. Accordingly the City Administrator may not:

a. Allow unauthorized personnel access to material amounts of funds.

b. Subject facilities or equipment to improper wear and tear or insufficient routine maintenance.

c. Unnecessarily expose the city, council, or staff to claims of liability.

d. Make any purchase without following the city’s current purchasing policies, state statute and city code.

e. Policy, state statute and city code.

f. Fail to protect intellectual property, information, and files from loss or significant damage, or access by unauthorized persons.

g. Receive, distribute and/or account for funds under controls that are insufficient to meet standard accounting practices and/or to protect the city.

h. Invest or hold operating capital in insecure instruments, including uninsured checking accounts or in non-interest-bearing accounts except where necessary to facilitate ease in operational transactions or where it does not benefit the city.

i. Endanger the city’s image or credibility, particularly in ways that would hinder its accomplishment of its mission.

Page 2 of 5

j. Fail to timely provide council, staff, contract vendors and the public information necessary to carry on the city’s business.

2. With respect to the treatment of employees, the City Administrator may not cause or allow conditions that are unfair or undignified. Accordingly, the City Administrator shall not: a. Operate without following written personnel policies that

clarify personnel rules for employees, provide for effective handling of complaints and protect against wrongful or illegal conditions.

b. Wrongfully discriminate against any employee at any time for any reason.

c. Fail to acquaint staff with this policy.

3. Financial planning in any fiscal year shall not deviate from actual expenditures approved in the Annual Performance Plan, except for approved budget adjustments, or risk fiscal jeopardy for the city. Accordingly, the City Administrator shall not allow budgeting that: a. Contains too little information to enable credible

projection of revenues and expenses, separation of capital and operational items, cash flows and disclosure of planning assumptions.

b. Acquire, encumber or dispose of real property without the council’s approval.

4. Regarding employment, compensation and benefits to employees, consultants, and contract workers, the City Administrator shall not cause or allow jeopardy to fiscal integrity or city image. Accordingly the City Administrator may not: a. Change his/her own compensation and/or approved

benefits.

b. Promise or imply benefits that are outside approved benefit policies.

c. Promise or imply permanent or guaranteed employment.

d. Establish compensation that deviates materially from the geographic or professional market for the skills employed and/or that is outside of the approved budget.

Page 3 of 5

5. The City Administrator shall not permit the council to be uninformed or unsupported in its work. Accordingly, the City Administrator shall not: a. Neglect to submit monitoring data, status reports,

financial information or other pertinent information required by the council in a timely, accurate, and understandable manner.

b. Let the council be unaware of relevant trends or significant changes of any kind that could [or have] negatively impact[ed] the city.

c. Fail to report in a timely manner an actual or anticipated non-compliance with local, state, and federal rules and statutes.

6. Regarding city insurance, employee benefit providers and employee wages, the City Administrator shall not: a. Fail to review annually, all benefits providers for cost,

and comparative services.

b. Fail to do wage research and analysis at least every three years.

Policy V: Staff Treatment Policy Type: City Administrator Accountability Policy

With respect to treatment of paid and volunteer staff, the City Administrator shall not knowingly cause or knowingly allow conditions, procedures, actions or decisions which are unlawful, unethical, unsafe, disrespectful, undignified, immoral, disreputable, disruptive of city operations, or in violation of council policy.

Accordingly, the City Administrator may not:

1. Fail to develop procedures for reasonable background inquiries and checks prior to hiring any paid personnel or utilizing the services of any volunteers;

2. Operate without written personnel and administrative policies which: a. Clarify personnel rules and procedures for

staff.

b. Provide for effective handling of grievances.

c. Include adequate job descriptions for all staff positions.

Page 4 of 5

d. Include salary and compensation plans that comply with state law.

e. Include an effective personnel performance evaluation system.

f. Establish procedures for reductions in workforce.

g. Protect against sexual harassment.

h. Protect against racial, religious, gender, age, disability and ethnic bias or discrimination or any known legal infraction against a protected groups(s).

i. Provide for a workplace that is free from illegal drugs; misuse of legal drugs; and alcohol.

3. Prevent employees from grieving to the council when internal grievance procedures have been exhausted and the employee alleges that council policy has been violated;

4. Fail to protect confidential information;

5. Fail to provide for open communication and the sharing of ideas; and

6. Fail to provide staff with an opportunity to become familiar with the provisions of this policy.

Policy VI

Task Method Frequency Comments Benefits Review (cost and level/quality of service)

Internal By HR Specialist

Annually

Wage Analysis Internal By HR Specialist

Every three years

Insurance Rate Comparison Bids

Internal By HR Specialist

Bi-Annually

Financial Reports Internal By City Finance Dir.

Monthly, Quarterly, Annually

Page 5 of 5

Annual Financial Audit

External Auditor

Annually

Customer Satisfaction Surveys

Internal or External City Administrator

Bi-Annually

Internal Process Efficiency Reports

Internal Assistant to the City Administrator

Quarterly

Utility Rate Analysis External Consultant

Annually

City Administrator Annual Review

Department Head Questions 1. What are your thoughts about the City Administrator’s decision making ability in both

routine and non-routine situations?

2. What are the ways in which the City Administrator has helped develop or encourage creativity, innovation, or the overall wellbeing of your department?

3. How well do you feel the City Administrator listens to your comments and concerns and provides appropriate feedback?

4. How effective are your Department Head meetings with the City Administrator?

5. How does the City Administrator provide the necessary resources and time for you, and your department to do your job?

6. How effectively does the City Administrator respond to, and help with implementing change?

7. How would you characterize the City Administrator’s written and verbal communication to you and your department?

8. How does the City Administrator respond to both positive and negative issues within your department?

9. How does the City Administrator contribute to the selection and retention of qualified employees?

City Council Agenda Item Staff Report Meeting Date: May 28, 2020

TO: Mayor and City Council FROM: Greg Dirks: City Manager Authored by: John Niiyama: Public Works Director DATE: May 28, 2020 SUBJECT: Citywide Parks Master Plan Requested Council Action Adopt Resolution 18-2020 updating the City of Wood Village Parks Master Plan. Background The current Park Master Plan was adopted in September of 2018, and is a strategic guide to the development and enhancement of the current recreational areas including the Donald Robertson Park and trail systems, and provides options for the future expansion of the parks and trail systems throughout the community. For nearly eight months, City staff attempted to identify sites for our new building. The sites found were either not in the market and unwilling to sell or were sites where property development was likely and removing them from the tax roll would be counter to our goal of getting property on the tax roll. We settled on a site in the Donald Robertson Park. We initially wished to be directly along the Halsey frontage in the park, but the land was bound by a covenant from the Land and Water Conservation Fund that would take years to revise. We then looked to update our Park Masterplan and determine if a site just beyond those held by this restriction was possible. Identified was a one-acre parcel that is located along the westerly boundary of the park that will accommodate approximately 10,000 square foot building. The ball fields (baseball/soccer) will be reconfigured as part of the Master Plan update. The building is be designed to function as a community center and leasable park amenity as well as our administrative offices for Wood Village, City Council Chambers, and meeting rooms for community organizations along with our local government.

The use of the park site would permit land that is already off the tax roll to be the site of the City Hall Building, there would be sufficient proximity to Halsey to enhance the Main Street on Halsey goals, and significant development to assist the usability of Donald Robertson Park. The development includes enhanced parking and circulation, plaza space, and a splash pad. This was presented to the Parks Commission on May 14, 2020. Per staff recommendation, the Parks Commission did make a recommendation to the City Council for the adoption of the updated Parks Master Plan.

Fiscal Impact Funding for the Parks Master Plan was allocated through the 2019-2020 City Hall Project Budget in the amount of $4,875. City Goal Adopting the Citywide Parks Master Plan supports City Goals: GOAL 1: A safe, clean, inclusive community with a sense of pride, quality housing, and

strong identity. GOAL 3: High quality, cost-effective public utilities, parks and events. GOAL 4: Long-term financial stability, economic vitality and growth. Recommendations and Suggested Motion: It is recommended that the City Council adopt the Resolution to update the Citywide Parks Master Plan.

“I move to adopt Resolution 18-2020 adopting the updated Citywide Parks Master Plan.”

RESOLUTION 18-2020

A RESOLUTION ADOPTING THE UPDATED CITYWIDE PARKS MASTER PLAN FOR THE CITY OF WOOD VILLAGE

WHEREAS, the proposed Citywide Parks Master Plan addresses the changing needs of the community, future growth and development, connectivity throughout the City, and updated technical data since the Plan was last adopted September 11, 2018. WHEREAS, the Plan provides the inclusion of a new municipal building located within Donald L. Robertson Park, WHEREAS, presented to the Parks Commission, May 14, 2020, with a recommendation to City Council to adopt the updated Parks Master Plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wood Village that the Citywide Parks Master Plan update be APPROVED. Motion to approve by , seconded by and adopted this 28th day of May 2020

YEAS NAYS _

______________________ T. SCOTT HARDEN, MAYOR

ATTEST: _____________________ Rose Douglass, CITY RECORDER



____________________________________________________________ TO: Mayor and City Council FROM: Greg Dirks, City Manager Written By: Seth Reeser, Finance Director DATE: May 22, 2020 SUBJECT: Resolution to Receive Bond Revenue in General Fund and

Transfer to Urban Renewal Requested Council Action Approve Resolution Number 19-2020 authorizing the transfer of Bond Funds. Background On January 28th staff presented options to the Council and URA Board on bond financing for upcoming URA projects. Council ended up selecting the option of issuing City backed Full Faith and Credit Bond due to the likelihood of being able to borrow the entire $3.5 million and obtain a better interest rate for the URA. On May 12 staff from City, Piper Sandler (placement agent) and Hawkins Delafield & Wood (bond counsel) evaluated four proposal submitted for direct placement. After selecting the bid from JPMorgan Chase, staff agreed to an option with an 1.45% interest rate with a five-year call option on the bond. Attached, you will find the final terms agreed upon by staff and the bank. At the time of the presentation, the estimated total interest was calculated at a 3.5% rate and anticipated to be ~$680,000. This issuance has a total interest cost of ~$285,000, a savings to the URA of almost $400,000. Updated financial projections of the URA will be presented at the meeting. At the same January meeting, Council and the Board authorized an intergovernmental agreement between the URA and City to have the URA pay back the debt service on the loan with tax increment financing revenues. This agreement was executed on May 22nd, 2020 after final numbers on the bond structure were received Next Steps Funds will be disbursed on May 26th, 2020. Oregon budget law allows for additional appropriations in the case of the sale of revenue bonds that meet criteria set forth in the Oregon Revised Statues. The adopted budget for next year has the balance of the

funds in the beginning balance of the URA fund. Approving this resolution will allow staff to transfer the funds from the General Fund, to the Urban Renewal Fund. City Goal The adoption of the Budget and the allocation of State Shared revenues will directly impact City Council Goals 3, 4 and 6: GOAL 3: High Quality, cost-effective public utilities, parks and events. GOAL 4: Long-term financial stability, economic vitality and growth. GOAL 6: Effective local, state and regional partnerships. Alternatives

1. Adopt the Resolution, or 2. Reject the resolution and do not accept State Shared Revenues for FY 2020-21.

a. This would require modification to the Approved Budget and re-adoption of the budget for FY2020-21

Recommendation and Suggested Motions The City Staff recommends the adoption of the Resolution. I MOVE TO APPROVE RESOLUTION 19-2020, A RESOLUTION ACKNOLEDGING THE RECEIPT OF FULL FAITH AND CREDIT BONDS; AUTHORIZING THE APPROPRIATION OF TRANSFER FROM THE GENERAL FUND TO THE URBAN RENEWAL AGENCY; AND MAKING SUPPLEMENTAL APPROPRIATIONS TO THE FUNDS.

May 13, 2020 9:09 am Prepared by Piper Sandler & Co. (Wood Village:WV‐20_FFC) Page 1

BOND SUMMARY STATISTICS

City of Wood VillageFull Faith and Credit Financing Agreement, Series 2020

JPMorgan Chase Direct PlacementOption C (1.45% Fixed ‐ 6/1/2025 Par Call)

Final Numbers

Dated Date 05/26/2020Delivery Date 05/26/2020Last Maturity 06/01/2029

Arbitrage Yield 1.449986%True Interest Cost (TIC) 1.449986%Net Interest Cost (NIC) 1.450000%All‐In TIC 1.762953%Average Coupon 1.450000%

Average Life (years) 5.707Weighted Average Maturity (years) 5.707Duration of Issue (years) 5.472

Par Amount 3,435,000.00Bond Proceeds 3,435,000.00Total Interest 284,239.27Net Interest 284,239.27Total Debt Service 3,719,239.27Maximum Annual Debt Service 611,310.00Average Annual Debt Service 412,612.06

Par Average Average PV of 1 bpBond Component Value Price Coupon Life Duration change

Bond Component 3,435,000.00 100.000 1.450% 5.707 5.472 1,850.90

3,435,000.00 5.707 1,850.90

All‐In ArbitrageTIC TIC Yield

Par Value 3,435,000.00 3,435,000.00 3,435,000.00 + Accrued Interest + Premium (Discount) ‐ Underwriter's Discount ‐ Cost of Issuance Expense ‐57,800.00 ‐ Other Amounts

Target Value 3,435,000.00 3,377,200.00 3,435,000.00

Target Date 05/26/2020 05/26/2020 05/26/2020Yield 1.449986% 1.762953% 1.449986%


SOURCES AND USES OF FUNDS



Final Numbers

Sources:

Bond Proceeds:Par Amount 3,435,000.00

3,435,000.00

Uses:

Project Fund Deposits:Project Fund 3,373,631.00

Cost of Issuance:Special Counsel (Hawkins Delafield & Wood LLP) 28,000.00Placement Agent (Piper Sandler & Co.) 25,000.00Bank Counsel 4,000.00MDAC Fee (Oregon State Treasury) 800.00

57,800.00

Other Uses of Funds:Additional Proceeds 3,569.00

3,435,000.00


BOND PRICING



Final Numbers

MaturityBond Component Date Amount Rate Yield Price

Bond Component:06/01/2022 150,000 1.450% 1.450% 100.00006/01/2023 440,000 1.450% 1.450% 100.00006/01/2024 470,000 1.450% 1.450% 100.00006/01/2025 500,000 1.450% 1.450% 100.00006/01/2026 530,000 1.450% 1.450% 100.00006/01/2027 565,000 1.450% 1.450% 100.00006/01/2028 600,000 1.450% 1.450% 100.00006/01/2029 180,000 1.450% 1.450% 100.000

3,435,000

Dated Date 05/26/2020Delivery Date 05/26/2020First Coupon 12/01/2020

Par Amount 3,435,000.00Original Issue Discount

Production 3,435,000.00 100.000000%Underwriter's Discount

Purchase Price 3,435,000.00 100.000000%Accrued Interest

Net Proceeds 3,435,000.00


BOND DEBT SERVICE



Final Numbers

Dated Date 05/26/2020Delivery Date 05/26/2020

Period AnnualEnding Principal Coupon Interest Debt Service Debt Service

12/01/2020 25,595.52 25,595.5206/01/2021 24,903.75 24,903.75 50,499.2712/01/2021 24,903.75 24,903.7506/01/2022 150,000 1.450% 24,903.75 174,903.75 199,807.5012/01/2022 23,816.25 23,816.2506/01/2023 440,000 1.450% 23,816.25 463,816.25 487,632.5012/01/2023 20,626.25 20,626.2506/01/2024 470,000 1.450% 20,626.25 490,626.25 511,252.5012/01/2024 17,218.75 17,218.7506/01/2025 500,000 1.450% 17,218.75 517,218.75 534,437.5012/01/2025 13,593.75 13,593.7506/01/2026 530,000 1.450% 13,593.75 543,593.75 557,187.5012/01/2026 9,751.25 9,751.2506/01/2027 565,000 1.450% 9,751.25 574,751.25 584,502.5012/01/2027 5,655.00 5,655.0006/01/2028 600,000 1.450% 5,655.00 605,655.00 611,310.0012/01/2028 1,305.00 1,305.0006/01/2029 180,000 1.450% 1,305.00 181,305.00 182,610.00

3,435,000 284,239.27 3,719,239.27 3,719,239.27


BOND DEBT SERVICE



Final Numbers


PeriodEnding Principal Coupon Interest Debt Service

06/01/2021 50,499.27 50,499.2706/01/2022 150,000 1.450% 49,807.50 199,807.5006/01/2023 440,000 1.450% 47,632.50 487,632.5006/01/2024 470,000 1.450% 41,252.50 511,252.5006/01/2025 500,000 1.450% 34,437.50 534,437.5006/01/2026 530,000 1.450% 27,187.50 557,187.5006/01/2027 565,000 1.450% 19,502.50 584,502.5006/01/2028 600,000 1.450% 11,310.00 611,310.0006/01/2029 180,000 1.450% 2,610.00 182,610.00

3,435,000 284,239.27 3,719,239.27


PROOF OF ARBITRAGE YIELD



Final Numbers

Present Valueto 05/26/2020

Date Debt Service @ 1.4499863195%

12/01/2020 25,595.52 25,406.1906/01/2021 24,903.75 24,541.6112/01/2021 24,903.75 24,364.9706/01/2022 174,903.75 169,888.1112/01/2022 23,816.25 22,966.7706/01/2023 463,816.25 444,053.5412/01/2023 20,626.25 19,605.2506/01/2024 490,626.25 462,983.6612/01/2024 17,218.75 16,131.6706/01/2025 517,218.75 481,077.0612/01/2025 13,593.75 12,552.8506/01/2026 543,593.75 498,356.7612/01/2026 9,751.25 8,875.4206/01/2027 574,751.25 519,363.3812/01/2027 5,655.00 5,073.2606/01/2028 605,655.00 539,438.8412/01/2028 1,305.00 1,153.9606/01/2029 181,305.00 159,166.69

3,719,239.27 3,435,000.00

Proceeds Summary

Delivery date 05/26/2020Par Value 3,435,000.00

Target for yield calculation 3,435,000.00


FORM 8038 STATISTICS



Final Numbers


RedemptionBond Component Date Principal Coupon Price Issue Price at Maturity

Bond Component:06/01/2022 150,000.00 1.450% 100.000 150,000.00 150,000.0006/01/2023 440,000.00 1.450% 100.000 440,000.00 440,000.0006/01/2024 470,000.00 1.450% 100.000 470,000.00 470,000.0006/01/2025 500,000.00 1.450% 100.000 500,000.00 500,000.0006/01/2026 530,000.00 1.450% 100.000 530,000.00 530,000.0006/01/2027 565,000.00 1.450% 100.000 565,000.00 565,000.0006/01/2028 600,000.00 1.450% 100.000 600,000.00 600,000.0006/01/2029 180,000.00 1.450% 100.000 180,000.00 180,000.00

3,435,000.00 3,435,000.00 3,435,000.00

Stated WeightedMaturity Interest Issue Redemption AverageDate Rate Price at Maturity Maturity Yield

Final Maturity 06/01/2029 1.450% 180,000.00 180,000.00Entire Issue 3,435,000.00 3,435,000.00 5.7068 1.4500%

Proceeds used for accrued interest 0.00Proceeds used for bond issuance costs (including underwriters' discount) 57,800.00Proceeds used for credit enhancement 0.00Proceeds allocated to reasonably required reserve or replacement fund 0.00

RESOLUTION 19-2020

A RESOLUTION ACKNOLEDGING THE RECEIPT OF FULL FAITH AND CREDIT BONDS;

AUTHORIZING THE APPROPRIATION OF TRANSFER FROM THE GENERAL FUND TO THE URBAN RENEWAL AGENCY; AND MAKING SUPPLEMENTAL APPROPRIATIONS TO THE

FUNDS. WHEREAS:

1. The City Council of the City of Wood Village approved by Resolution 3-2020 on January 28th authorized the City manager to obtain up to $3,500,000 in full faith and credit backed finance for projects pursuant to ORS 271.,390 and relevant provisions of ORS Chapter 287A, and

2. The City Council further authorized the City Manager to negotiate an intergovernmental agreement with the Wood Village Urban Renewal Agency for repayment of the bonds from tax increment financing revenue, and

3. The City Manager selected a bid for the bonds from Chase Bank, and 4. The IGA with the Wood Village Urban Renewal Agency was executed on XX, 2020, and 5. Pursuant to ORS 294.338 receipt and appropriation of funds from the sale of revenue

bonds issued under in accordance with ORS 287A is an exception to the restriction on appropriation increases, and

6. The City Council has the authority to modify appropriations in compliance with ORS 294.338 by adopting a resolution to appropriate excess expenditures for a specific purpose.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Wood Village adopts the following appropriation changes for the Fiscal Year 2019-20 Revised Budget.

Motion to approve by ________________________; seconded by __________________ and adopted this 28th day of May, 2020.

YEAS _______ NAYS _______ _______________________________

T. Scott Harden, Mayor ATTEST: ____________________________________ Rose Douglass, City Recorder

PUBLIC WORKS MONTHLY REPORT

TO: MAYOR AND CITY COUNCIL FROM: GREG DIRKS, CITY MANAGER AUTHOR: JOHN NIIYAMA, PUBLIC WORKS DIRECTOR COUNCIL DATE: MAY 28, 2020 SUBJECT: PUBLIC WORKS DIRECTOR’S REPORT

MONTH OF APRIL 2020

Arata Fence • DEA completed the right of way survey. • Rick’s Custom Fencing & Decking awarded the fence installation contract. • Kyler working communicating with adjacent property owners/occupants. • Installation to begin the week of May 18th.

UFSWQD

• First Urban Flood Safety & Water Quality District Board Meeting took place May 4th. • Introductions, selection of Chair/Vice Chair, Budget Officer designation, and

upcoming meeting schedule. • Next Meeting June 4th.

EMCTC

• Metro moving forward with the Metro Transportation Funding Measure—Nov ballot. • TriMet – Ridership down and implementing sanitization plan. • Columbia Gorge Express

Hawthorne Trailhead and Natural Playground

• WSP continues with design, construction drawings, and construction estimate. Scheduled to complete by June 30th.

Meetings Attended By Director:

• UFSWQD kick-off meeting. • Labor Relations negotiations of labor contract for represented Utility Workers. • COVID-19 Conference Calls w/ Multnomah County Emergency Management and

Local Public Works Directors. • New City Hall Design Team. • RH2 Glisan Sanitary Sewer Sub-basin design. • Wetland Park Property Design meeting w/ Lando & Associates.

Municipal Water – Storm Water – Sanitary System – Streets – City Park • Reservoir #1 stair installation. • Playground equipment maintenance and inspection, dead tree removal, and

litter removal completed at Donald L Robertson Park. Restrooms opened early due to COVID-19 Virus.

• Wood Village Blvd, 238th median, & Mayor’s Corner maintenance. • Monthly meter reading & water sampling complete. • Routine monthly cleaning of the Shea Lift Station wet well. • Catch basin routine inspection and cleaning. • Reservoir 1 communications work continues. • 46 Locates Completed Month of April. Various underground work on the rise.

Total locates for Feb & March 46. Personnel Update:

• Utility I Garrett Winterbottom 6 month Introductory May 7th. • Marie Kizzar officially retired. • Groundskeeper Recruitment offer not accepted. New recruitment posted May 8th.

Development progress: These activities require plan reviews and comments by the Building Department and other Public Works staff. We also spend time in consultation with the developers, their engineers and the contractor as the project moves from planning to completion.

• Wood Village Apartments – Development and Permitting Continues. Pressure testing for the 8” water main continues.

• 1121 NE 239th – Sewer and water connection scheduled for April. NW Natural Gas connection first week of May.

• City Hall – Grading Permit filed with DEQ. Design review continues. Break-ground June 2020.

Permits Issued

April 17 Permits March 19 Permits

Code Compliance Activity: April

• 14 In-Progress • 18 Closed

TOTAL CASES 32

March

• 12 In-Progress • 32 Closed

TOTAL CASES 44

Related to Graffiti, vegetation, garbage, vehicle parking, and camping Water Consumption/Production: APRIL 2020

• Consumption 10,210,402 gallons • Billed Accounts 123 Commercial & 646 Residential

• System Loss 9.30 %

• Production 11,257,347 gallons

** House fire April 14th 24240 NE Holladay unknown how much water was consumed ** ** Wood Village Apartment water main pressure testing ** MARCH 2020

• Consumption 8,675,311 gallons • Billed Accounts 126 Commercial & 643 Residential

• System Loss 7.3%

• Production 9,365,349 gallons

*Note – all reservoirs being filled manually to higher than normal levels while automatic system is under repair.

City Council Agenda Staff Report Meeting Date: May 28th, 2020

Memorandum TO: Mayor and City Council FROM: Greg Dirks, City Manager AUTHOR: Seth Reeser, Finance Director DATE: May 19th, 2020 TOPIC: Council Finance Preliminary Report on Revenue & Expenditures through April 30, 2020. This report covers all revenue from July 1, 2019 through April 30, 2020, the first ten (10) months of the fiscal year. All expenditures and appropriations through April 30, 2020 are within budgeted parameters. The county distributed the summary property tax. Through March, property tax revenues were 101% of budget. This revenue is forecast to come in ~$58,000 over budget, which would be a 6.2% increase over the prior year with most of the gains coming in Urban Renewal. Updates from the County confirm that the BIT revenue is tracking higher than anticipated, with an anticipated revenue to the General Fund of $40,000 over the budgeted $270,000 revenue. The county indicated that on May 28th, they would authorize an updated IGA with the four cities, increasing the revenue share from 25% of 0.6% to 25% of 0.68%. Additional information will be presented at the meeting. Additionally, April collections are lower because the County extended the deadline for business’s filing due to the pandemic. Gas tax revenue is below last year’s pace, which fell short of budget by ~$20,000. With the impacts from the COVID-19 outbreak, it is likely that the gas tax will fall short of budgeted $308,030 this year by ~$40,000. Personnel expenditures are tracking at 82% of budget. One vacancy was filled this last month, with another to be filled at the end of April. This should push us closer to 90% this fiscal year. Materials & Services across all funds are tracking at 81% of budget thanks.

Mayor and Council Members Finance Department Report Attached you will find the capital report, which reports capital expenditures by project. Purchase of the Grande Ronde Property is shown in March as well as increased expenditures on the Municipal Building. The interest rate at the LGIP dropped to 1.75% from 2.08% in March. The Oregon State Treasury issued and advisement they were lowering the LGIP rate for May to 1.30% in response to the federal rate cuts due to the COVID-19 outbreak. On April 30th, our investment portfolio was at $10,353,812. It is likely that interest rates will continue to decline over the coming months. Interest revenue in total should come in $100,000 over the $101,500 budget with anticipated capital spend down over the last three months of the fiscal year.

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

Ending Cash Balance - Through April 30, 2020

Local Gov Invest Pool Bank

0.0%

1.0%

2.0%

3.0%

$-

$10,000

$20,000

2011 2012 2013 2014 2015 2016 2017 2018 2019 2020

Interest Rate and Earnings

Interest Earned LGIP Rate

` Amt invested Interest ActualHISTORY at month-end rate Interest

avg/mo received

SEPT 2008 $6,700,473.00 2.90% $15,812AUG 2008 $6,580,225.67 3.25% $18,332JUL 2008 $6,619,880.49 3.20% $18,046JUN 2008 $6,770,590.00 3.15% $17,643MAY 2008 $6,702,480.00 3.20% $18,118APR 2008 $6,937,053.00 3.32% $18,791MAR 2008 $6,902,222.00 3.74% $21,660FEB 2008 $6,784,153.00 4.36% $26,004JANUARY 2008 $7,609,322.00 4.74% $30,520DEC 2007 $7,607,606.00 4.81% $30,851NOV 2007 $7,254,851.00 5.12% $28,604OCT 2007 $6,689,036.00 5.32% $30,787SEPT 2007 $6,811,514.00 5.33% $29,669AUG 2007 $6,762,956.00 5.24% $29,934JULY 2007 $6,712,824.00 5.20% $29,495JUNE 2007 $6,687,875.00 5.20% $28,363MAY 2007 $6,606,696.00 5.20% $28,804APR 2007 $6,506,053.00 5.20% $27,880MAR 2007 $6,522,194.00 5.22% $28,303FEB 2007 $5,928,231.00 5.21% $23,437JANUARY 2007 $5,804,833.00 5.15% $25,409DEC 2006 $5,797,596.00 5.10% $25,409NOV 2006 $5,772,104.00 5.07% $21,971OCT 2006 $5,167,114.00 5.09% $22,761SEPT 2006 $5,289,853.00 5.09% $22,436AUG 2006 $5,399,055.00 5.04% $19,591JULY 2006 $4,133,960.00 4.95% $17,812JUNE 2006MAR 2006 $4,169,466.00 4.40%FEB 2006 $4,145,126.00 4.32%JANUARY 2006 $4,270,024.00 4.15%DEC 2005 $4,532,019.00 3.94%NOV 2005 $4,273,159.00 3.74%OCT 2005 $4,154,169.00 3.55%SEPT 2005 $4,419,582.00 3.42%AUG 2005 $4,390,277.00 3.29%JULY 2005 $3,971,838.00 3.14%JUNE 2005 $3,925,981.00 2.97%MAY 2005 $4,214,327.00 2.89%APR 2005 $4,156,096.00 2.77%MAR 2005 $4,116,655.00 2.59%FEB 2005 $4,096,390.00 2.46%JANUARY 2005 $4,054,064.00 2.35%DEC 2004 $4,150,710.00 2.20%NOV 2004 $3,877,285.00 2.02%OCT 2004 $3,449,759.00 1.83%SEPT 2004 $3,411,848.00 1.67%AUG 2004 $3,388,346.00 1.51%JULY 2004 $3,370,072.00 1.41%

SOURCE OF YTD 2017-18 YTD 2018-19 YTD 2019-20INCOME 2017-18 2018-19 2019-20

as of 30-Apr-18 30-Apr-19 30-Apr-20The percentages are for the change from the prior year to the next year. 3,915 3,920 4,028

Property Tax ** $960,249 ↑ 5% $1,006,548 ↑ 12% $1,131,959 $245.27 $256.77 $281.02

Business Income Tax $158,940 ↑ 3% $163,713 ↑ 16% $190,328 $40.60 $41.76 $47.25

Cigarette Tax $3,190 ↓ -10% $2,857 ↑ 27% $3,642 $0.81 $0.73 $0.90

Liquor Tax $92,762 ↓ -6% $87,052 ↑ 15% $99,757 $23.69 $22.21 $24.77

Gasoline Tax $199,875 ↑ 19% $236,974 ↑ 2% $240,753 $51.05 $60.45 $59.77

State Shared Revenues* $47,711 ↓ -26% $35,224 ↑ 4% $36,800 $12.19 $8.99 $9.14

Motel Tax $129,377 ↓ -3% $125,411 ↑ 9% $136,897 $33.05 $31.99 $33.99

Interest Revenue $74,129 ↑ 74% $128,813 ↑ 44% $185,973 $18.93 $32.86 $46.17

TOTALS $1,666,233 ↑ 7% $1,786,592 ↑ 13% $2,026,109 $425.60 $455.76 $503.01

population

Taxes

Water/Sewer/Street/P

ark UserFees

Interest Permits/Licenses Franchise Intergovern. Misc. TOTAL

Budget 1,035 1,639 69 194 257 414 120 3,728Received 1,174 1,615 90 337 272 262 55 3,804

-

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

Budget vs. Actual RevenuePeriod 10, YTD April 30, 2020

PersonnelServices

Materials &Services Capital Outlay Transfers to

Other Funds Contingency Total

Budget 438,567 1,241,444 792,888 766,667 708,333 3,947,899Spent 354,572 860,871 652,514 134,636 0 2,002,593

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

General Fund - Budget vs. Actual ExpensePeriod 10 - YTD April 30, 2020

Personnel Services Materials & Services Capital Outlay Contingency Total Budget 191,159 172,811 245,667 14,677 624,313 Spent 158,532 101,214 95,386 - 355,132

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000

Street Fund - Budget Vs. Actual ExpensePeriod 10 - YTD April 30, 2020

PersonnelServices


Other Funds Contingency Debt Service Total

Budget 383,015 217,320 80,167 0 250,000 0 930,502Spent 316,668 191,510 28,703 209,491 0 0 746,372

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

Water Fund - Budget vs. Actual ExpensePeriod 10 - YTD April 30, 2020

PersonnelServices


Other Funds Contingency Debt Service Total

Budget 335,209 496,587 552,333 - 125,000 - 1,509,129Spent 272,471 429,717 44,507 - - - 746,695

-

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

Sewer Fund - Budget vs. Actual ExpensePeriod 10 - YTD April 30, 2020

CITY OF WOOD VILLAGE BUDGET STATUS REPORT AT END OF AP 10APR, 2007

Year-to-Date Budget PercentFund Description Budget Expenditure Remaining Expended

GENERAL FUND General Government Personal Services 900 820 80 91.11% (a)

Materials & Services 10,200 5,680 4,520 55.69%Total Gen. Government 11,100 6,500 4,600 58.56%

Administration Personal Services 168,229 135,199 33,030 80.37%Materials & Services 1,034,125 651,256 382,869 62.98%Capital Outlay 0 0 0 #DIV/0!Total Administration 1,202,354 786,455 415,899 65.41%

Parks Personal Services 72,257 48,951 23,306 67.75%Materials & Services 27,574 12,476 15,098 45.25%Capital Outlay 165,000 100,625 64,375 60.98%Total Parks 264,831 162,052 102,779 61.19%

Public Works Personal Services 60,411 41,517 18,894 68.72%Materials & Services 40,017 13,326 26,691 33.30%Capital Outlay 165,600 8,089 157,511 4.88%Total Public Works 266,028 62,932 203,096 23.66%

Non-Departmental Materials & Services 29,111 22,430 6,681 77.05%Capital Outlay 5,000 0 5,000 0.00%Transfers to other funds 727,000 727,000 0 100.00% (b)Contingency 380,000 0 380,000 0.00%Total Non-Departmental 1,141,111 749,430 391,681 98.47%

TOTAL GENERAL FUND 2,885,424 1,767,369 1,118,055 70.54%

STREET FUND Personal Services 105,849 80,440 25,409 76.00%Materials & Services 122,594 42,259 80,335 34.47%Capital Outlay 101,500 0 101,500 0.00%Transfers to other funds 0 0 0 #DIV/0!Contingency 56,971 0 56,971 0.00%

TOTAL STREET FUND 386,914 122,699 264,215 37.19%

CITY OF WOOD VILLAGE BUDGET STATUS REPORT AT END OF AP 10APR, 2007

Budgeted Year-to-Date Approp. PercentFund Description Appropriation Expenditure Remaining Expended

IMPROVEMENT BOND FUND Materials & Service 2,000 900 1,100 45.00%Debt Service 67,783 124,627 -56,844 183.86% (c)

TOTAL IMPROVEMENT BOND FUND 69,783 125,527 -55,744 179.88%

WATER FUND Personal Services 265,858 197,355 68,503 74.23%Materials & Services 229,890 72,159 157,731 31.39%Capital Outlay 1,129,208 70,418 1,058,790 6.24%Debt Service 90,000 0 90,000 0.00%Transfers to other funds 34,000 28,333 5,667 83.33%Contingency 308,000 0 308,000 0.00%

TOTAL WATER FUND 2,056,956 368,265 1,688,691 21.06%

SEWER FUND Personal Services 265,858 197,355 68,503 74.23%Materials & Services 460,710 224,594 236,116 48.75%Capital Outlay 1,644,000 278,290 1,365,710 16.93%Debt Service 148,000 0 148,000 0.00%Transfers to other funds 34,000 28,333 5,667 83.33%Contingency 440,000 0 440,000 0.00%

TOTAL SEWER FUND 2,992,568 728,572 2,263,996 28.54%

TOTALS ALL FUNDS 8,391,645 3,112,432 5,279,213 43.19%

Total percent expended for each fund excludes contingeny appropriation.

(a) Per diem for Mayor cell phone use includes required payroll taxes (taxes exceed the budget).(b) Transfers to the Water and Sewer Funds will be reduced by amounts equivalent to additional revenue from utility rate increases (will be known at year end).(c) Debt was paid down early to recognize interest savings for the City.

MAJOR TRACKED TAX REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020

FY 2017-18 AMOUNT CUMULATIVE FY 2018-19 AMOUNT CUMULATIVE FY 2019-20 AMOUNT CUMULATIVEBY MONTH TO DATE BY MONTH TO DATE BY MONTH TO DATE

JULY 2017 $100,504.06 $100,504 5.74% JULY 2018 $114,227.71 $114,228 5.97% JULY 2019 $123,818.08 $123,818 5.87%AUG 2017 $47,266.96 $147,771 8.43% AUG 2018 $73,785.46 $188,013 9.82% AUG 2019 $59,132.01 $182,950 8.67%SEPT 2017 $39,597.10 $187,368 10.69% SEPT 2018 $97,276.99 $285,290 14.90% SEPT 2019 $66,849.54 $249,800 11.83%OCT 2017 $102,098.94 $289,467 16.52% OCT 2018 $81,606.45 $366,897 19.17% OCT 2019 $146,723.68 $396,523 18.78%NOV 2017 $898,915.87 $1,188,383 67.83% NOV 2018 $740,304.68 $1,107,201 57.84% NOV 2019 $476,284.54 $872,808 41.35%DEC 2017 $175,351.88 $1,363,735 77.84% DEC 2018 $332,785.24 $1,439,987 75.22% DEC 2019 $761,545.45 $1,634,353 77.42%JAN 2018 $94,591.11 $1,458,326 83.24% JAN 2019 $150,070.60 $1,590,057 83.06% JAN 2020 $128,498.01 $1,762,851 83.51%FEB 2018 $60,590.28 $1,518,916 86.69% FEB 2019 $69,927.61 $1,659,985 86.72% FEB 2020 $92,945.41 $1,855,797 87.91%MAR 2018 $60,725.71 $1,579,642 90.16% MAR 2019 $78,105.82 $1,738,091 90.80% MAR 2020 $88,038.95 $1,943,836 92.08%APRIL 2018 $86,591.82 $1,666,234 95.10% APRIL 2019 $48,501.48 $1,786,592 93.33% APRIL 2020 $82,273.00 $2,026,109 95.98%MAY 2018 $127,712.41 $1,793,946 102.39% MAY 2019 $178,015.85 $1,964,608 102.63% MAY 2020 $0.00 $2,026,109 95.98%JUNE 2018 $107,334.56 $1,901,281 108.52% JUNE 2019 $123,222.15 $2,087,830 109.07% JUNE 2020 $0.00 $2,026,109 95.98%

$1,901,281 $2,087,830 $2,026,109

2017-18 budgeted rev $1,752,045 2018-19 budgeted rev $1,914,253 2019-20 budgeted rev $2,111,021

PROPERTY TAX REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 5,437$ 5,437$ 0.6% JULY 2018 4,768$ 4,768$ 0.5% JULY 2019 4,983$ 4,983$ 0.4%AUG 2017 2,504$ 7,942$ 0.8% AUG 2018 4,844$ 9,612$ 0.9% AUG 2019 3,201$ 8,184$ 0.7%SEPT 2017 2,253$ 10,194$ 1.0% SEPT 2018 25,917$ 35,529$ 3.4% SEPT 2019 2,131$ 10,314$ 0.9%OCT 2017 1,275$ 11,470$ 1.2% OCT 2018 1,290$ 36,819$ 3.5% OCT 2019 1,543$ 11,858$ 1.1%11/13/2017 84,625$ 96,095$ 9.8% 11/13/2018 73,887$ 110,706$ 10.6% 11/15/2019 121,133$ 132,991$ 11.9%11/16/2017 66,421$ 162,516$ 16.5% 11/15/2018 30,117$ 140,823$ 13.5% 11/18/2019 17,585$ 150,576$ 13.5%11/22/2017 420,340$ 582,856$ 59.3% 11/23/2018 151,965$ 292,789$ 28.0% 11/25/2019 231,968$ 382,544$ 34.3%11/30/2017 233,236$ 816,092$ 83.1% 11/30/2018 377,356$ 670,144$ 64.1% 11/30/2019 382,544$ 34.3%

DEC 2017 97,314$ 913,406$ 93.0% DEC 2018 269,730$ 939,874$ 89.9% DEC 2019 695,533$ 1,078,077$ 96.5%JAN 2018 12,666$ 926,071$ 94.3% JAN 2019 31,614$ 971,488$ 92.9% JAN 2020 13,625$ 1,091,702$ 97.8%FEB 2018 7,438$ 933,509$ 95.0% FEB 2019 5,418$ 976,905$ 93.4% FEB 2020 7,364$ 1,099,066$ 98.4%MAR 2018 23,701$ 957,209$ 97.4% MAR 2019 25,173$ 1,002,078$ 95.8% MAR 2020 28,934$ 1,127,999$ 101.0%APRIL 2018 3,040$ 960,249$ 97.7% APRIL 2019 4,470$ 1,006,548$ 96.3% APRIL 2020 3,960$ 1,131,959$ 101.4%MAY 2018 3,080$ 963,329$ 98.0% MAY 2019 3,282$ 1,009,830$ 96.6% MAY 2020 1,131,959$ 101.4%JUNE 2018 20,383$ 983,712$ 100.1% JUNE 2019 24,641$ 1,034,471$ 98.9% JUNE 2020 1,131,959$ 101.4%

YTD TOTAL 983,712$ YTD TOTAL 1,034,471$ YTD TOTAL 1,131,959$

2017-18 budgeted rev $982,500 2018-19 budgeted rev $1,045,686 2019-20 budgeted rev $1,116,791Budget includes Wood Village & URA Budget includes Wood Village & URA Budget includes Wood Village & URA

MULTNOMAH COUNTY BUSINESS INCOME TAXJULY 2017 THROUGH APRIL 2020


JULY 2017 15,676$ 15,676$ 6.1% JULY 2018 32,905$ 32,905$ 12.9% JULY 2019 30,977$ 30,977$ 11.5%AUG 2017 14,112$ 29,788$ 11.6% AUG 2018 17,514$ 50,419$ 19.8% AUG 2019 -$ 30,977$ 11.5%SEPT 2017 4,457$ 34,245$ 13.3% SEPT 2018 7,741$ 58,160$ 22.8% SEPT 2019 11,981$ 42,958$ 15.9%OCT 2017 31,404$ 65,649$ 25.5% OCT 2018 24,126$ 82,286$ 32.3% OCT 2019 36,128$ 79,086$ 29.3%NOV 2017 22,758$ 88,407$ 34.3% NOV 2018 25,563$ 107,849$ 42.3% NOV 2019 35,268$ 114,354$ 42.4%DEC 2017 2,591$ 90,998$ 35.3% DEC 2018 -$ 107,849$ 42.3% DEC 2019 4,525$ 118,879$ 44.0%JAN 2018 27,586$ 118,584$ 46.1% JAN 2019 37,558$ 145,407$ 57.0% JAN 2020 39,802$ 158,681$ 58.8%FEB 2018 11,056$ 129,640$ 50.3% FEB 2019 11,747$ 157,154$ 61.6% FEB 2020 14,399$ 173,080$ 64.1%MAR 2018 3,726$ 133,366$ 51.8% MAR 2019 -$ 157,154$ 61.6% MAR 2020 -$ 173,080$ 64.1%APRIL 2018 25,574$ 158,940$ 61.7% APRIL 2019 6,559$ 163,713$ 64.2% APRIL 2020 17,248$ 190,328$ 70.5%MAY 2018 58,345$ 217,285$ 84.4% MAY 2019 95,558$ 259,271$ 101.7% MAY 2020 190,328$ 70.5%JUNE 2018 23,848$ 241,133$ 93.6% JUNE 2019 37,866$ 297,137$ 116.5% JUNE 2020 190,328$ 70.5%

241,133$ 297,137$ 190,328$

2017-18 budgeted rev ####### 2018-19 budgeted rev $255,000 2019-20 budgeted rev $270,000

CIGARETTE TAX REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 479$ 479$ 9.4% JULY 2018 401$ 401$ 7.9% JULY 2019 407$ 407$ 8.6%AUG 2017 -$ 479$ 9.4% AUG 2018 -$ 401$ 7.9% AUG 2019 -$ 407$ 8.6%SEPT 2017 887$ 1,366$ 26.9% SEPT 2018 483$ 885$ 17.4% SEPT 2019 837$ 1,244$ 26.5%OCT 2017 568$ 1,934$ 38.1% OCT 2018 830$ 1,714$ 33.8% OCT 2019 367$ 1,610$ 34.3%NOV 2017 -$ 1,934$ 38.1% NOV 2018 -$ 1,714$ 33.8% NOV 2019 331$ 1,941$ 41.3%DEC 2017 305$ 2,239$ 44.1% DEC 2018 769$ 2,483$ 48.9% DEC 2019 426$ 2,367$ 50.4%JAN 2018 951$ 3,190$ 62.9% JAN 2019 374$ 2,857$ 56.3% JAN 2020 496$ 2,863$ 60.9%FEB 2018 -$ 3,190$ 62.9% FEB 2019 -$ 2,857$ 56.3% FEB 2020 303$ 3,165$ 67.3%MAR 2018 -$ 3,190$ 62.9% MAR 2019 -$ 2,857$ 56.3% MAR 2020 255$ 3,421$ 72.8%APRIL 2018 -$ 3,190$ 62.9% APRIL 2019 -$ 2,857$ 56.3% APRIL 2020 222$ 3,642$ 77.5%MAY 2018 952$ 4,142$ 81.6% MAY 2019 1,322$ 4,179$ 82.4% MAY 2020 3,642$ 77.5%JUNE 2018 771$ 4,913$ 96.8% JUNE 2019 324$ 4,503$ 88.7% JUNE 2020 3,642$ 77.5%JUNE 2018 -$ 4,913$ 96.8% JUNE 2019 -$ 4,503$ 88.7% JUNE 2020 3,642$ 77.5%

YTD TOTAL 4,913$ YTD TOTAL 4,503$ YTD TOTAL 3,642$

2017-18 budgeted rev $5,075 2018-19 budgeted rev $5,075 2019-20 budgeted rev $4,700

ODOT - GAS TAX REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 20,141$ 20,141$ 9.2% JULY 2018 24,166$ 24,166$ 7.9% JULY 2019 26,199$ 26,199$ 8.5%AUG 2017 19,096$ 39,237$ 17.9% AUG 2018 19,445$ 43,611$ 14.2% AUG 2019 18,075$ 44,273$ 14.4%SEPT 2017 21,082$ 60,320$ 27.5% SEPT 2018 26,780$ 70,391$ 23.0% SEPT 2019 27,077$ 71,350$ 23.2%OCT 2017 21,841$ 82,160$ 37.5% OCT 2018 26,261$ 96,652$ 31.5% OCT 2019 24,507$ 95,857$ 31.1%NOV 2017 19,545$ 101,706$ 46.4% NOV 2018 25,449$ 122,101$ 39.9% NOV 2019 24,761$ 120,618$ 39.2%DEC 2017 18,862$ 120,567$ 55.0% DEC 2018 26,649$ 148,750$ 48.6% DEC 2019 25,319$ 145,937$ 47.4%JAN 2018 20,589$ 141,156$ 64.4% JAN 2019 25,386$ 174,136$ 56.8% JAN 2020 25,348$ 171,286$ 55.6%FEB 2018 20,159$ 161,316$ 73.6% FEB 2019 25,380$ 199,515$ 65.1% FEB 2020 25,702$ 196,987$ 64.0%MAR 2018 20,307$ 181,622$ 82.9% MAR 2019 21,713$ 221,229$ 72.2% MAR 2020 21,750$ 218,738$ 71.0%APRIL 2018 18,253$ 199,875$ 91.2% APRIL 2019 15,745$ 236,974$ 77.4% APRIL 2020 22,015$ 240,753$ 78.2%MAY 2018 24,456$ 224,331$ 102.4% MAY 2019 25,136$ 262,110$ 85.6% MAY 2020 240,753$ 78.2%JUNE 2018 24,322$ 248,653$ 113.5% JUNE 2019 22,864$ 284,974$ 93.0% JUNE 2020 240,753$ 78.2%



STATE SHARED TAX REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 10,501$ 10,501$ 28.1% JULY 2018 -$ -$ 0.0% JULY 2019 -$ -$ 0.0%AUG 2017 -$ 10,501$ 28.1% AUG 2018 10,827$ 10,827$ 28.9% AUG 2019 11,589$ 11,589$ 25.2%SEPT 2017 -$ 10,501$ 28.1% SEPT 2018 -$ 10,827$ 28.9% SEPT 2019 -$ 11,589$ 25.2%OCT 2017 -$ 10,501$ 28.1% OCT 2018 -$ 10,827$ 28.9% OCT 2019 -$ 11,589$ 25.2%NOV 2017 -$ 10,501$ 28.1% NOV 2018 -$ 10,827$ 28.9% NOV 2019 11,764$ 23,353$ 50.8%DEC 2017 25,576$ 36,077$ 96.5% DEC 2018 11,784$ 22,611$ 60.5% DEC 2019 -$ 23,353$ 50.8%JAN 2018 -$ 36,077$ 96.5% JAN 2019 -$ 22,611$ 60.5% JAN 2020 -$ 23,353$ 50.8%FEB 2018 -$ 36,077$ 96.5% FEB 2019 -$ 22,611$ 60.5% FEB 2020 13,447$ 36,800$ 80.0%MAR 2018 -$ 36,077$ 96.5% MAR 2019 12,612$ 35,224$ 94.2% MAR 2020 -$ 36,800$ 80.0%APRIL 2018 11,634$ 47,711$ 127.6% APRIL 2019 -$ 35,224$ 94.2% APRIL 2020 -$ 36,800$ 80.0%MAY 2018 -$ 47,711$ 127.6% MAY 2019 9,718$ 44,942$ 120.2% MAY 2020 36,800$ 80.0%JUNE 2018 9,936$ 57,648$ 154.1% JUNE 2019 -$ 44,942$ 120.2% JUNE 2020 36,800$ 80.0%



MOTEL REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 42,073$ 42,073$ 26.9% JULY 2018 37,405$ 37,405$ 23.2% JULY 2019 40,407$ 40,407$ 26.8%AUG 2017 -$ 42,073$ 26.9% AUG 2018 3,906$ 41,311$ 25.6% AUG 2019 -$ 40,407$ 26.8%SEPT 2017 -$ 42,073$ 26.9% SEPT 2018 4,117$ 45,428$ 28.2% SEPT 2019 -$ 40,407$ 26.8%OCT 2017 15,125$ 57,198$ 36.6% OCT 2018 10,470$ 55,898$ 34.7% OCT 2019 43,255$ 83,662$ 55.4%NOV 2017 39,637$ 96,835$ 61.9% NOV 2018 38,356$ 94,254$ 58.5% NOV 2019 5,901$ 89,563$ 59.3%DEC 2017 -$ 96,835$ 61.9% DEC 2018 -$ 94,254$ 58.5% DEC 2019 -$ 89,563$ 59.3%JAN 2018 24,392$ 121,227$ 77.5% JAN 2019 22,492$ 116,746$ 72.5% JAN 2020 22,602$ 112,166$ 74.3%FEB 2018 5,754$ 126,982$ 81.2% FEB 2019 5,682$ 122,428$ 76.0% FEB 2020 6,087$ 118,252$ 78.3%MAR 2018 -$ 126,982$ 81.2% MAR 2019 -$ 122,428$ 76.0% MAR 2020 -$ 118,252$ 78.3%APRIL 2018 2,395$ 129,377$ 82.7% APRIL 2019 2,984$ 125,411$ 77.9% APRIL 2020 18,645$ 136,897$ 90.7%MAY 2018 24,773$ 154,150$ 98.6% MAY 2019 23,852$ 149,263$ 92.7% MAY 2020 136,897$ 90.7%JUNE 2018 -$ 154,150$ 98.6% JUNE 2019 -$ 149,263$ 92.7% JUNE 2020 136,897$ 90.7%



INTEREST REVENUES COMPARISON BY DATE JULY 2017 THROUGH APRIL 2020


JULY 2017 6,197$ 6,197$ 18.8% JULY 2018 10,969$ 10,969$ 25.7% JULY 2018 20,846$ 20,846$ 20.5%AUG 2017 5,980$ 12,177$ 36.9% AUG 2018 11,115$ 22,084$ 51.8% AUG 2018 20,170$ 41,015$ 40.4%SEPT 2017 5,835$ 18,012$ 54.6% SEPT 2018 10,889$ 32,974$ 77.3% SEPT 2018 19,336$ 60,351$ 59.5%OCT 2017 6,052$ 24,063$ 72.9% OCT 2018 12,496$ 45,470$ 106.6% OCT 2018 18,995$ 79,346$ 78.2%NOV 2017 6,369$ 30,432$ 92.2% NOV 2018 12,064$ 57,534$ 134.9% NOV 2018 17,808$ 97,154$ 95.7%DEC 2017 7,834$ 38,265$ 116.0% DEC 2018 14,138$ 71,672$ 168.0% DEC 2018 19,248$ 116,402$ 114.7%JAN 2018 8,408$ 46,673$ 141.4% JAN 2019 14,995$ 86,668$ 203.2% JAN 2019 19,505$ 135,907$ 133.9%FEB 2018 7,976$ 54,649$ 165.6% FEB 2019 13,425$ 100,092$ 234.7% FEB 2019 17,708$ 153,615$ 151.3%MAR 2018 9,327$ 63,975$ 193.9% MAR 2019 14,648$ 114,740$ 269.0% MAR 2019 17,651$ 171,267$ 168.7%APRIL 2018 10,154$ 74,129$ 224.6% APRIL 2019 14,073$ 128,813$ 302.0% APRIL 2019 14,706$ 185,973$ 183.2%MAY 2018 10,033$ 84,162$ 255.0% MAY 2019 13,902$ 142,715$ 334.6% MAY 2019 185,973$ 183.2%JUNE 2018 10,054$ 94,216$ 285.5% JUNE 2019 12,920$ 155,635$ 364.9% JUNE 2019 185,973$ 183.2%



Adopted YTD Budget Projection TOTAL July Aug Sept Oct Nov Dec January February March April

GENERAL FUND - NON PARKSBanners/Flags 6,000 6,000 3,775 3,775

Seasonal Banners 4,500 4,500 - 238th Façade Renovation Prog. 100,000 - 181 181

Broadband Feasibility Evaulation 40,000 10,000 10,000 10,000 Municipal Code Codification 4,000 4,000 - CH Flagpole & Solar Light - 7,402 7,402 7,402

Subtotal 154,500 31,902 21,358 - - 7,583 10,000 - - - - - 3,775

GENERAL FUND - PARKSMower 1,500 -

Grand Ronde Park 425,000 413,507 413,817 7,000 7 2,908 2,604 400,000 1,298 Sidewalk extension 3,036 3,036 - Park Entry Feature Enhancement 78,000 179,055 179,055 245 2,900 105,328 51,001 12,148 5,781 1,651 Park Entry Gates 30,000 - Park Entry Columns 34,000 - Sidewalk extension 3,036 Natural Playground & Habitat Boardwalk 27,000 21,718 21,718 14,647 7,071 Hawthorne Ave Trailhead Project 92,000 - Sign Rotation at DLR park 4,000 - - Entry sign backlight and rock face 5,000 - -

Grand Ronde Park Design 50,000 23,000 - Subtotal 752,572 640,316 614,590 - - 7,245 7 2,900 105,328 68,557 21,823 405,781 2,949

MUNICIPAL BUILDING City Hall Project 3,885,000 500,000 550,951 237 7,380 1,694 996 14,776 20,846 25,904 36,227 64,004 103,412

STREETExit 16 Interchange Improvements 16,000 - - Dig out and Overlay 236th and 237th 150,000 - - Crack Seal and Slurry - Maple and Elm 13,500 sq yds95,000 95,000 90,139 291 89,848 Multnomah County Service Enhancements 25,000 - - Subtotal 286,000 95,000 90,139 - 291 - 89,848 - - - - - -

DESCRIPTION

Capital Outlay by Project FY 2019-20

Adopted YTD Budget Projection TOTAL July Aug Sept Oct Nov Dec January February March AprilDESCRIPTION

Capital Outlay by Project FY 2019-20

WATERMeter Reading Equipment 17,500 17,500 -

Ductless A/C 3,500 2,468 2,468 1,686 782 Well 4 Vault Repair 9,000 9,000 - Equip Building Res 1 20,000 20,000 6,679 1,634 511 1,064 3,045 424 Stairs and Ladder Res 1 - 1,606 1,606 1,606 Future Water System Capital 25,000 - - Subtotal 75,000 50,574 10,753 - - 1,686 782 1,634 511 1,064 - 3,045 2,030

SEWERTie Down 238th lift station 5,800 5,800 - Self Primer for Shea Lift Station 7,000 7,000 - Sewer Manholes Replacement (2005 Halsey) 34,500 34,500 34,500 Glisan Sub Basin Plan Update 20,000 23,000 1,791 1,791 Sewer System Master Plan update 25,000 - - Sewer System Treatment Capacity 35,000 - - Purchase Sewer Capacity from Gresham 550,000 150,000 - Subtotal 642,800 220,300 36,291 - - - - - 34,500 - - - 1,791

URBAN RENEWALArata Streetscape 390,000 390,000 564

MULTI-FUNDGator 12,000 11,091 11,091 11,091

Printer Scanner 30,000 17,000 - Servers 20,400 18,025 18,025 12,305 5,720 SCADA Improvements` 20,000 20,000 1,709 1,709 Trees 10,000 - - 68030 Reseves for future Acctg Software 50,000 - - 68017 Reserves for future backhoe 50,000 - - Reserves for Dump Truck 8,600 - - Subtotal 201,000 66,116 30,825 - - - 12,305 11,091 - - - 1,709 5,720

TOTAL 5,996,872 1,604,209 ####### 237 7,671 18,208 113,939 30,401 161,186 95,525 58,050 474,540 120,240



TO: Mayor and Councilors

FROM: Greg Dirks: City Manager

DATE: May 21, 2020

SUBJECT: City Annual Performance Plan Report

Requested Council Action None.

Background The City Council adopted the 2019-2020 Annual Performance Plan at their meeting on April 4, 2019. The plan consisted of activities to be completed in the year ahead and was used as one of the base documents in developing the annual budget.

Goal 1 A safe, clean, livable community with a sense of pride, quality housing, and strong identity.

1.1 Arata Road Rebuild Support and Urban Renewal Project: Arata Road while not fully completed, was reopened to regular traffic on February 7th. The road work is now substantially completed enough for the City and URA to complete the fencing project. A fencing contract has been awarded to Rick’s Custom Fencing, and the project has started on the south east end of Arata, and we anticipate the project being completed by June 30th.

1.2 Recruit and Contract with a new City Manager: Greg Dirks was selected as the new manager, and a contract was executed in October with a November 21, 2019 start date.

1.3 Create a Multiyear Capital Plan, all funds: Phase one of identifying capital assets has been complete. Phase two of determine condition and funding needs is in next year’s adopted APP.

Goal 2 Excellent police, fire and building services. 2.1 Evaluate electronic permitting: We have looked at the products available from Tyler Corporation, and determined that it would not be cost effective for the City to free stand software. We will work with Gresham to determine if a licensing arrangement for a remote workstation is a possibility with Gresham’s incoming new permit system.

Goal 3 High quality, cost-effective public utilities, parks and events. 3.1 Scheduled City Events: The first event of this plan was the Nite Out, and despite the continued construction on Arata, the event was successful. The Pumpkin Fest occurred on October 26th and had the largest turn out yet. The

Tree Lighting occurred on December 7th, and the event went well despite the rain. The 32nd annual Easter Egg Hunt plan was approved by the Council at the February 13th meeting. Since COVID-19, all remaining events this fiscal year have been cancelled. We did donate the 32,000 eggs for the Easter Egg Hunt to local school meal programs. 3.2 Park Entry and Hawthorne Improvements: The entry improvements have been bid on a reduced scope, recognizing that portions of the work will not be completed due to the City Hall project pending at the park. The contact has been awarded to Lee Contracting, and the project is finished. The construction plan for Hawthorne has also been completed. 3.3 Transportation System Investments (Maple Lane dig out, crack seal and slurry): The project was completed in early October. Staff is scoping the next round of projects scheduled for spring and may include a project in the Original Village or along 236th/237th. 3.4 Sanitary Sewer IGA’s: There was another extension of the IGA as staff transitions at Gresham have resulted in a delay. A full rework of the IGA will occur later in the year. 3.5 Acquire Sewer Treatment Plant Capacity: Agreement has been approved by both Councils for the acquisition of an additional 50,000 of capacity. 3.6 Complete Sewer System Sub-basin Plan: The consulting engineering firm of RH2 has provided three alternative options, and staff provided direction to close out the project. 3.7 Underground Power Utility, 238 to 244 on Halsey: Preliminary design work has been completed along with a preliminary estimate. The estimate is greater than the available resource, and the City is working with PGE on options. Next steps will include an agreement with PGE and the telecommunication providers for the project scope and budget, with actual construction in 18-24 months. 3.8 Freeway Ramp Enhancement: Investigations to create a sustainable project resulted in significant additional actions and resources that would need to be taken to make this a reality. The Council considered this project complete without making the improvements. 3.9 Wetland Park Design: The acquisition of the property from the Grand Ronde closed in February. Design work has been awarded to Lando and Associates with an anticipated completion of June 30th. An update was provided to the Parks Commission on May 14, 2020. 3.10 Feasibility Evaluation for Broadband: Multnomah County is managing the project, with a timeline that is extending well into 2020. A kick-off meeting occurred on the 23rd and an updated was provided to the Council in November. There was an update meeting in March, and it was discussed that the issue with service is more about affordability, which a public network may not be able to resolve in the current market. Free WIFI areas are now being evaluated as a potential option to help close the digital divide.

Goal 4 Long-term financial stability and Economic Vitality 4.1 Promote Opportunity Zones: Four efforts to connect developers with Opportunity Zone investors have been completed. The Williams Dame connection was successful, and information was passed along to the real estate representatives for the Grand Ronde property, the developer of Vista View, and to the property owner of a site on Halsey and 238th. We have also been working

with the Main Streets on Halsey development workgroup on providing proforma evaluations on potential redevelopment. 4.2 Develop Long Term IT Plan: A full report was provided to the Council at the April 16th meeting. 4.3 Complete Design and Bid for City Hall project: The property has been secured, and the contracts for detailed design and the CM/GC contracts are approved. There have been several reoccurring meetings, and schematics have been completed. The project was approved at design review on May 4th, and the plan set has been sent in for building permits. The project went out for bid on May 12th, and bids are due back on June 2nd. Staff is working on refining interior elements and the AV system. The existing non-conforming driveway for the site was approved by the County. 4.4 Main Street on Halsey; Opportunity sites and Zoning Code Revisions: Contract awarded through Fairview and work is underway with the consultants. Met with the property owner of the opportunity site in the City, and work is progressing. 4.5 Implement Façade/Renovation Plan on 238: The report has been prepared and delivered to the City Council. An update on an approach was provided to the Council at the April 16th meeting. The Council provided direction to solicit additional feedback from property owners before deciding on a direction for investment.

Goal 5 A work environment that develops and encourages employees and rewards their creativity and innovation.

5.1 Targeted Safety Training Twice Annually: First aid, CPR, and blood borne pathogens training was completed on December 19th. Several discussions and trainings on COVID-19 have occurred, but not a stand-alone safety training. 5.2 Staff Team Building Once Annually: Preliminary discussions on programs have occurred. The COVID-19 pandemic has postponed this activity due to social distancing requirements, but new work practices have been implemented that have provided strength to the team. 5.3 Benchmark Services/Best Practices: A work plan and process has been completed to move the City towards completing the work needed to qualify and submit the budget for the GFOA Budget award in the FY 21-22 budget.

Goal 6 Effective local, state and regional partnerships. 6.1 Two City Recreation Program Continuation: The program IGA was extended for an additional three years.

Goal 7 Environmental Responsibility. 7.1 Waste Reduction Strategy: Staff members have worked with Gresham to shape a proposed IGA to address methods to implement the updated METRO solid waste plan. The five-year agreement was approved by both parties in November. 7.2 Mandatory Food Scrap Program Implementation: The City Council adopted ordinance 3-2019 in July of 2019 to implement the mandatory recycling program. Due to COVID-19, the implementation has been postponed until the fall of 2020. 7.3 Tree Planting and Tree Improvement program: Tree replacement at the Best Western occurred earlier this month. Trees were planted at several utility

sites owned by the City over the past month, and another tree planting project with PGE for the spring is pending.

Fiscal Impact As identified in the budget document. City Goal This action will further the implementation of all seven council goals.

2019-2020 Annual Performance Plan

Adopted April 4, 2019

Status Report April Planned Items not Budgeted for Completion

. Key: Planned Duration Past Due C Completed

ResponsiblePerson July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

GOAL 1 Greg

Greg CSeth C

GOAL 2Seth/John C

GOAL 3Greg C C C CJohn CJohn CJohn

John CJohn

John

John CJohn CGreg

GOAL 4Greg C CSeth CGreg CGreg Greg C

GOAL 5Greg CCM

Seth C

GOAL 6

CM CGOAL 7

Greg CGreg CJohn C C

A Unique, Inclusive Small City with Exemplary Public Services, Fiscal Responsibility, and Progressive Leadership Providing a Safe, diverse and livable community which Promotes Business Vitality and

Growth.

City Goals Department ObjectivesTarget Date for Objective Completion

A safe, clean, livable community with a sense of pride, quality housing, and strong identity.

Arata Road Rebuild Support/URA Project Fencing

Recruit and Employ a new City Manager

Create MultiYear Capital Plan, All Funds

Excellent police, fire and building services.

Evaluate Electronic Permitting and Permit Costs

High Quality, Cost Effective Public Utilities, Parks and Events

Scheduled City Events

Park Improvements; Hawthorne and Entry

Sanitary Sewer IGA's

Acquire Sewer Plant Capacity

Underground Utilities; Halsey 238 to 244

Feasibility evaluation for Broadband

Wetland Park Design

Complete Annual Masterplan Investments/Transportation

Freeway Ramp Enhancement

Long-Term Financial Stability and Economic Vitality

Promote Opportunity Zones

Develop Long Term IT Plan

Complete Design/Construction of City Hall

Main Street on Halsey Zoning Code ProjectImplement Façade Renovation Program

Effective local, State, and Regional Partnerships

Two City Recreation Program Continuation Recommend

A Work Environment that Develops and Encourages

Employees, Rewards Creativity and Innovation

Targeted Safety Training Twice Annually

Staff Team Building Once Annually

Benchmark Services/Best Practices

Environmental ResponsibilityWaste Reduction Strategy

Tree Planting and Tree Program

Complete Food Scrap Mandatory Regional System

Complete Sewer System Sub-basin Plan

Documents

JOINT MEETING OF THE URBAN RENEWAL AGENCY AND WOOD … · 5/28/2020 · A RESOLUTION ADOPTING THE CITY OF WOOD VILLAGE BUDGET FOR FISCAL YEAR 2020-2021 AND MAKING APPROPRIATIONS