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Opening Remarks Mr. John J. Argodale Deputy Assistant Secretary of the Army (Financial Operations) 2
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Joint Reconciliation ProgramVideo Tele-conference
Assistant Secretary of the ArmyFinancial Management and
Comptroller
Phase II Triannual Review
19 July 2011
AgendaRoll Call Mr. ArgodaleOpening Remarks Mr. Argodale Program Update: -Canceling & 4th Expired -Problem Disbursements -Travel Advances -Accounts Receivable -DTS -e Commerce Initiative Special Interest Items:
-Prompt Pay Interest -Travel Card Delinquency
-Antideficiency Act Violations
Closing Remarks Mr. Argodale
2
Opening Remarks
Mr. John J. ArgodaleDeputy Assistant Secretary of the Army
(Financial Operations)
3
FY 11 Scorecard Goal vs. Actualas of 31 May 2011
4
Description 1 Oct 10 FY11 Goal
May 31, 2011
Total ULO in Canceling Accounts --100% reduction by 31 August 2011 (straight line monthly reduction) $1,283M $0 $748M
Reduce ULO in the 4th Expired Year by 50% (straight line monthly reduction of 4.17%)
$2,704M $1,352M $2,066M
Reduce ULO in the 3rd Expired Year by 25% (straight line monthly reduction of 2.08%)
$5,239M $3,928M $3,761M
Reduce Total Negative Unliquidated Obligations (NULO) by 20% of calendar year average (straight line monthly reduction of 1.66%)
$148M $118M $236.8M
Reduce NULOs > 120 days ($ in Millions) $1.4M $0 $12.3MReduce Total Unmatched Disbursements (UMD) by 20% of calendar year average (straight line monthly reduction of 1.66%)
$230M $184M $258M
Reduce UMD > 120 days to zero ($ in Millions) $9.7M $0 $76.8MTotal Intransits > 60 days to 5% or less of total prior month balance
$9,582M $479M 5%
$2,188M 23%
FY 11 Scorecard Goal vs. Actualas of 31 May 2011
5
Description 1 Oct 10 FY11 Goal
May 31, 2011
Interest penalty payment reduction paid per million $57.02 $110 $37.2
Reduce Receivables outside of DoD > 30 days to 6.5% or less of total
4.2% 6.5% 5.1%
Reduce Receivables within DoD > 30 days to 4% or less of total intra-governmental receivables 9% 4% 1.2%
Reduce Public Receivables > 30 days to 9% or less of total public debt
5% 9% 7.3%
Defense Travel System (DTS) Usage 97% 99% 98.2%
No more than 2% delinquent CBAs 7.2% 2%4.60%
to6.62%
Electronic Commerce (reported quarterly) (as of 31 Dec 2011) 21.3% 26.7% 22.2%
Pay Timeliness - Process 97% of all Military Pay Transactions in timely manner
95.4% 97% 94.5%
Pay Timeliness - Process 99% of all Civilian Pay transactions in timely manner
99% 99% 98.7%
FY 11 Scorecard Goal vs. Actualas of 31 May 2011
6
Description 1 Oct 10 FY11 Goal
May 31, 2011
ADA - No delinquent Preliminary Investigations 20 0 20
ADA - No delinquent Formal Investigations 5 0 4
Abnormal AR(M) 1002 Unobligated Balances - To reduce all Abs >2 months old by 65% or more of the FYE 2010 AB1002 balance. (# Balances)
9 6 28
Abnormal SF133 Balances - To have 0 abnormal SF133 balances > 2 months old (# Balances)
0 0 0
Abnormal SF133 Negative Balances (# Balances) 1 0 0Overage Clearing Account Balances - To have $0 overaged clearing account balances ($M)
$0 $0 $0
Within Timeframe Clearing Account Balances ($M) $8.73 $0 $0 Deposit Accounts with Negative Balances - To have 0 negative deposit accounts balances > 3 months old (# Balances)
0 0 0
Unsupported Account Entries - To achieve a 7% reduction of the prior fiscal year's same quarter balance. (Reported quarterly)
$0 $0 $0
Undistributed Disbursements - To reduce the FY10 UUDC balances by 12% or more.
4.77% 9% 11.42%
Program Update
7
8
Canceling Appropriations FY09 – FY11By 31 Aug 2011
Reduce Canceling amounts to zero
$ in
M
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
FY 09 TOTAL $ 1,088
$ 1,069
$ 1,036
$ 1,005
$ 920
$ 713
$ 639
$ 606
$ 497
$ 499
$ 403
$ 329
$ 20
FY 10 TOTAL $ 819
$ 801
$ 746
$ 673
$ 613
$ 572
$ 515
$ 490
$ 477
$ 406
$ 333
$ 228
$ 28
FY 11 TOTAL $ 1,283
$ 1,197
$ 1,134
$ 1,100
$ 966
$ 886
$ 920
$ 806
$ 748
FY 11 STRAIGHT LINE
$ 1,283
$ 1,166
$ 1,050
$ 933
$ 816
$ 700
$ 583
$ 467
$ 350
$ 233
$ 117
$ -
0.0
200.0
400.0
600.0
800.0
1,000.0
1,200.0
1,400.0
SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
FY 11 STRAIGHT LINE
FY 11 TOTAL
FY 09 TOTAL
FY 10 TOTAL
9
Army Payoff-Canceling Appropriations$
in M
Canceled Funded Liability -May 11O&M $ 3,078,269.09 PROC $ 4,210.00 RDTE $ 68,139.31 MILPERS $ 476,915.20 AFH $ 415,039.31 MCA $ -
Total $ 4,042,572.91
0.0
200.0
400.0
600.0
800.0
1,000.0
1,200.0
1,400.0
FY 06 FY 07 FY 08 FY 09 FY 10 FY 11
410.7359.5
724.2
1,088.0
819.9
1,283.0
13.2 18.6 14.4 20.0 27.8
748.0
2.8 8.2 6.0 2.8 2.8 4.0
Potential Liability
Current Liability
Canceled funded
Fourth Expired Year10
By 31 Aug 2011 Reduce 4th expired year by 50% = $1,352M
$ in
M
$2,704.00
$1,352.00
$2,066.00
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
1-Oct-10 Goal 31-Aug-11 Actual 31 May 11
Expired Balances by OA11
Command as of May 2011MILPAY 206,099,942$ ASC 161,024,316$ USACE 93,464,384$ RSW 77,633,049$ INSCOM 40,118,640$ FORSCOM 37,031,296$ MEDCOM 26,262,943$ Total 641,634,570$
Canceling YearCommand as of May 2011
MILPAY 420,095,250$ AMC 251,717,442$ IMCOM 245,410,371$ THIRD ARMY/ARCENT 180,733,213$ RSW 124,830,919$ NGB 86,770,804$ MEDCOM 72,299,523$ Total 1,381,857,522$
4th Expired
Negative Unliquidated ObligationsBy 30 Sep 2011: Reduce total NULOs by 20% of 2009 calendar year average (This is a
monthly straight line metric) Reduce to zero (>120 days)
12
$ in Millions
NULOs >120 DAYS
NULOs
$ in
M$
in M
$-
$50.0
$100.0
$150.0
$200.0
$250.0
$300.0
$350.0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Straight Line
Actual
$0.0
$2.0
$4.0
$6.0
$8.0
$10.0
$12.0
$14.0
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Straight Line
Actual
>120
Overall
Total NULOs Breakout13
OA Command NULOs as of 31 May
5A ASC/PEO $ 53,664,991.03
8A ARCENT/HQ Third Army $ 45,991,656.05
22 RSW $ 38,679,126.44
18 NGB $ 28,413,414.48
• ASC/PEO: DFAS Columbus has identified contract issues involving modifications that change ACRN after disbursements made.
• OA22 and ARCENT: Balances are primarily driven by 2nd destination shipping charges that depend on end of month reconciliation to clear.
• NGB: Tried to post a $22.5M FAD to an incorrect MDEP. Correcting entries occurred in June 2011
NULO > 120 Breakout
14
14
OA Command NULOs Over 120 Days
5A ASC/PEO $ 7,561,235.43
6A AMC $ 3,919,730.81
• DFAS Columbus has identified contract issues involving modifications that change ACRN after disbursements made.
• Obligations not posting via interface. DFAS is researching solutions to interface posting issues.
Unmatched DisbursementsBy 30 Sep 2011: Reduce Total UMDs by 20% of 2009 calendar year average (This is a
monthly straight line metric) Reduce to zero (>120 days)
15
UMDs >120 DAYS
UMDs
15$
in M
$ in
M
$0.0
$50.0
$100.0
$150.0
$200.0
$250.0
$300.0
$350.0
$400.0
Begin Bal
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Straight Line
Actual
Overall
$0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Straight Line
Actual
> 120
Total Unmatched Disbursements Breakout
16
16
OA Command Total UMDGB GFEBS $ 126,347,927.11
6A AMC $ 96,585,822.51
24 USARC $ 5,259,096 .00
22 SECRETARY OF THE ARMY $ 3,807,883.53
• GFEBS: Major drivers for GFEBS UMDs are payroll ($50.7M), interfund charges ($35.2M), and vendor pay ($14.8M).
• AMC: Obligations not posting via interface. DFAS is researching solutions to interface posting issues.
Unmatched Disbursements > 120 Breakout
17
OA Command UMDs over 120 Days
GB GFEBS $ 75,205,178.31
6A AMC $ 1,139,962.72
• GFEBS: Major drivers are payroll, interfund, and vendor pay.
• AMC: Obligations not posting via interface. DFAS is researching solutions to interface posting issues.
GFEBS Failed IDoc Requirements18
1-Request your attention and support to ensure obligations are promptly posted to mitigate Unmatched Disbursements (UMDs) tied to SPS and FCM IDocs and DCPS errors.
2-Management and Detail reports along with job aides for correcting these transactions are available and posted on AKO.
3-Our office will be distributing a consolidated report of outstanding errors every Wednesday and will conduct bi-weekly Command calls to discuss the status.
• Establish/reinforce your organizations responsibilities for clearing interface errors• Applicable interfaces
– DCPS Payroll– FCM Obligations– SPS Award– Future reports will follow same process
• Report types– Summary reports for management– Detail reports for end-users
• IDoc Reports & Job Aides https://www.us.army.mil/suite/files/30534145
Consolidated IDoc Summary Report19
Unobligated GFEBS Disbursements by CommandAs of July 12, 2011
Command/Org DCPS Payroll - Current Week
DCPS Payroll- Prior Week Interfund - Current
Week Interfund - Prior Week Failed SPS Obligations (Count) - Current Week
Failed SPS Obligations (Count) - Prior Week
ACC $23,312.57 N/A $7,896.16 N/A 65 N/A
AMC $810,786.27 N/A $9,863.07 N/A 4 N/A
ARNG $1,550,746.96 N/A $12,174,622.80 N/A 108 N/A
ARNORTH N/A N/A 6 N/A
ARSOUTH N/A $18,422.71 N/A 169 N/A
ASC $42,779.06 N/A N/A 63 N/A
ATEC $17,000.43 N/A N/A N/A
COCOMs $63,020.62 N/A N/A N/A
EIGHTH US ARMY $7,347.40 N/A $494,939.31 N/A N/A
FORSCOM $1,112,902.94 N/A $8,226,402.67 N/A 202 N/A
IMCOM $53,383.50 N/A $2,506,548.87 N/A 1,088 N/A
MDW $16,428.74 N/A $76,201.73 N/A 6 N/A
MEDCOM $3,540,235.58 N/A $17,311,526.80 N/A 231 N/A
NETCOM $637,953.33 N/A $140.16 N/A 145 N/A
RSW-OA22 $2,012,197.25 N/A N/A 151 N/A
SMDC $31,920.64 N/A N/A N/A
TRADOC $16,970.44 N/A $554,781.00 N/A 175 N/A
USACE $38,866.61 N/A N/A N/A
USARC $15,193.65 N/A $4,511,379.46 N/A 13 N/A
USAREUR $13,195.20 N/A $353,388.11 N/A N/A
USARPAC N/A $4,014.39 N/A 18 N/A
USMA N/A N/A 38 N/A
Grand Total $10,004,241.19 $0.00 $46,250,127.24 $0.00 2,482 -
Intransits DisbursementsBy 30 Sep 2011: Reduce balances to 5% or less of the prior months total (> 60 days)
20
20
Sep Oct Nov Dec Jan Feb Mar Apr May
Intransits $6,792, $8,903, $10,108 $9,597, $8,338, $9,942, $9,326, $9,582, $9,325,Intransits > 60 $1,424, $1,250, $1,794, $1,991, $2,062, $2,481, $2,265, $2,409, $2,188,Actual 21% 18% 20% 20% 21% 30% 23% 26% 23%
$-
$2,000,000,000
$4,000,000,000
$6,000,000,000
$8,000,000,000
$10,000,000,000
$12,000,000,000
Intransits
Intransits
Intransits > 60
Intransits > 60 Days Breakout21
OA Command Intransits > 60 Days (ABS)
GB GFEBS $ 1,915,639,634.21
DEPTAL ACCT Departmental $ 198,195,646.58
6A AMC $ 49,576,630.63
• The GFEBS Cash recon process regarding for self transactions comprise much of the 2.18B balance.
• DFAS is developing a cash reconciliation process to identify “actual” GFEBS intransits .
1 Oct 10 31 May 11 %DecreaseTotal Expired Tvl Adv $ 49.3 M $ 25.3 M 48.7%Expired Tvl Adv OA-01 $ 33.1 M $ 14.2 M 57.1%Expired Adv Less OA-01 $ 16.2 M $ 11.1 M 33.5%
By 30 Sep 2011: Reduce travel advance in expired years to zero
Travel Advances Expired Years22
Accounts ReceivablesBy 30 Sep 2011: Reduce Intra-Governmental Receivables Outside DOD > 30 days to
6.5 percent or less of Total Intra-Governmental Receivables Outside DOD
Reduce Intra-Governmental Receivables Within DOD > 30 days to 4 percent or less of Total Intra-Governmental Receivables Within DOD
Reduce Public Receivables >30 days to 9 percent or less of Total Public Receivables
23
Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Delinquent Receivables Outside DoD 4.21% 13.16% 5.91% 8.16% 3.87% 6.99% 7.61% 3.44% 5.12%Delinquent Receivables within DoD 0.90% 1.58% 1.00% 10.19% 6.07% 2.14% 0.71% 0.87% 1.16%Delinquent Public Receivables 5.01% 11.20% 8.74% 12.05% 6.49% 9.86% 9.44% 11.02% 7.32%
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
Voucher Percentage Summary FY 11(Proliferated Sites Only)
Goal: By 30-Sep-2011: Increase DTS Usage to 99%
99%
24
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
DTS Claims 133,439 152,474 147,269 114,339 145,659 182,145 163,477 176,787 1,215,589 WinIATS Claims 3,598 3,412 2,844 2,278 1,914 2,816 2,761 3,022 22,645% DTS 97% 98% 98% 98% 99% 98% 98% 98% 98%% WinIATS 3% 2% 2% 2% 1% 2% 2% 2% 2%
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Total
25
E-Commerce Usage Monthly BreakoutTotal ARMY
25
-Achieve 26.7% of hands free (electronic processing). Measured quarterly based on total universe of transactions processed in CAPS and MOCAS. (LOA count)
0
50,000
100,000
150,000
200,000
250,000
300,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepGoal 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7% 26.7%Hands free 84,562 75,845 92,105 71,019 59,855 91,190 76,865 76,449 Manual 280,140 280,446 276,861 253,414 234,686 291,479 254,887 233,184 Actual 23% 21% 25% 22% 20% 24% 23% 22%
Special Interest Items
26
Prompt Pay Interest Reduction - FYTD
27
Sep FY10 FY 11 Goal FY 11 YTDArmy $88 $110 $63
27
$110
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Actual $51 $78 $106 $80 $57 $49 $62 $37
$-
$20
$40
$60
$80
$100
$120
Army Travel CardBy 30 Sep 2011: Reduce CBA delinquent amounts to 2% or less of all CBA balances
28
2%
• Drivers include system issues causing late payments.• Recent memorandum to the Army restricting use of the CBA tothose ineligible for an IBA.
Oct Nov Dec Jan Feb Mar Apr May
Actual 3.68% 14.22% 15.19% 11.57% 5.92% 4.60% 7.86% 6.62%
0%
2%
4%
6%
8%
10%
12%
14%
16%
Antideficiency Act ProgramFormal and Preliminary Delinquent Cases
29
USARCENT, 2
OA22, 3
USAR, 3
ATEC, 1
ASA (FM&C), 1
IMCOM, 4
ARNG, 2
MEDCOM, 4
Army G-4, 1INSCOM, 1 SMDC, 1
ASA (ALT), 1 USARCENT
OA22
USAR
ATEC
ASA (FM&C)
IMCOM
ARNG
MEDCOM
Army G-4
INSCOM
SMDC
ASA (ALT)Formal Cases Overdue: 4Prelim. Cases Overdue: 20
Total # Formal Cases: 14
Total # Prelim. Cases: 30
Overdue ADA Cases
Antideficiency Act ProgramWay Ahead
30
• Quality of investigations needs improvement- Obtain all fund certifications prior to submission to HQDA- Resolve functional and legal issues before submission - Coordinate with command counsel throughout all phases of the
investigation• Follow ASA (FM&C) investigation manual
- Consult Mr. Michael Anglemyer(703-614-7069) if you have questions
- Engage early, submit progress reports/drafts for review• Appoint a qualified investigating officer
- Knowledgeable - Trained in fiscal law- Independent of activity being investigated
- Given sufficient time and resources to complete investigation - Investigation should not compete with other workload • Senior resource managers will be expected to brief ASA(FM&C)
leadership for investigations requiring extensive rework• Cases that are significantly delinquent or legally unsupportable will
be reinvestigated at the command’s expense
Closing Remarks
31
32
703-693-3467Website:
http://asafm.army.mil/offices/FO/JointRecon.aspx?OfficeCode=1500
Centralized mailbox: [email protected] Next VTC: Phase III Reporting, 22 November
2011, 1500-1600
Joint Reconciliation Program