Judge Assignment Reminder Letter

This letter to election judges servers as a reminder of assignments during or related to an upcoming elec-

tion.

1. Jurisdiction Name and Address — From the main menu, select System Administration...System

Settings...Jurisdictions. Locate your jurisdiction and click “edit.” Information for this letterhead is gen-

erated from the following field(s): Jurisdiction, Election Official, Department, Building, Address, Phone,

and Email.

2. Jurisdiction Logo — From the main menu, select System Administration...System

Settings...Jurisdictions. Locate your jurisdiction and click “edit.” The following field allows you to up-

load a jurisdiction logo: Logo.

3. Election Judge Name and Address — From the main menu, select Election Judges...Manage Judges.

Locate judge in the Manage Judges list and click “edit.” Information is generated from the following

field(s): Judge Name and Mailing Address.

4. Election Judge Name — From the main menu, select Election Judges...Manage Judges. Locate judge in

the Manage Judges list and click “edit.” Information is generated from the following field(s): Judge

Name.

5. Letter Introduction — This is an editable text area in the Judge Assignment Reminder Letter. From the

main menu, select Election Judges...Judge Communications...Assignment Reminder Letters. Click the

button and use the Report Section drop-down list to select “Letter Introduction.”

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Judge Assignment Reminder Letter continued:

6. Introduction to Assignments — This is an editable paragraph in the Judge Assignment Reminder Letter.

From the main menu, select Election Judges...Judge Communications...Assignment Reminder Letters.

Click the button and use the Report Section drop-down list to select “Assignments Introduction.”

7. Election — From the main menu, select Election Judges...Judge Communications...Assignment Remind-

er Letters. Notice the options for “Include Assignments for Elections.” If you select “Primary Election

Assignments,” letters will generate for all election judges assigned to serve in the primary election.

Likewise, if you select “General Election Assignments,” letters will generate for all election judges as-

signed to serve in the general election. Note: If an election cycle does not have a primary, the system

will automatically select “General Election Assignments” by default.

8. Judge Assignment Position — From the main menu, select Election Judges...Manage Judges. Locate

judge in list and click “edit.” From the menu on the left, select Current Assignments. Locate the assign-

ment and click “edit.” Information is generated from the following field(s): Position.

9. Polling Place Name and Address — From the main menu, select Polling Places...Manage Polling Places.

Locate polling place and click “edit.” Information is generated from the following field(s): Building

Name and Address.

10. Election Date — The date of the election is editable. Note that if you are a city using the Modus Elec-

tions Manager in conjunction with your county, you will not be able to edit the election date. From the

main menu, select Election Configuration...Elections...Election Parameters. Use the following field to

edit the date of the election: Date of Election. Note that you must be logged into the primary election

to edit the primary election date. Likewise, you must be logged into the general election to edit the gen-

eral election date.

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Judge Assignment Reminder Letter continued:

11. Standard Election Day Hours — If this election judge is working a full day, election day hours will ap-

pear here. This is an editable text area in the Judge Assignment Reminder Letter. From the main menu,

select Election Judges...Judge Communications...Assignment Reminder Letters. Click the button and

use the Report Section drop-down list to select “Standard Election Hours.” Note that if this election

judge is only working a partial day, short hours will appear here. From the main menu, select Election

Judges...Manage Judges. Locate judge in list and click “edit.” From the menu on the left, select Current

Assignments. Locate the assignment and click “edit.” Information is generated from the following field:

“Short Hours.”

12. Election Day Instructions — This is an editable text area in the Judge Assignment Reminder Letter.

From the main menu, select Election Judges...Judge Communications...Assignment Reminder Letters.

Click the button and use the Report Section drop-down list to select “General Instructions.”

13. Thank You —This is an editable text area in the Judge Assignment Reminder Letter. From the main

menu, select Election Judges...Judge Communications...Assignment Reminder Letters. Click the

button and use the Report Section drop-down list to select “Thank You.”

14. Signature — The signature can be changed in the Judge Assignment Reminder Letter. From the main

menu, select Election Judges...Judge Communications...Assignment Reminder Letters. Click the

button and use the Letter Signature drop-down list to select a name. Note: To upload a signature im-

age for a name in the list, select System Administration...Users and System Access...User Administration.

Find the correct user name in list and click “edit.” Notice the following field(s): Signature Image.

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