JUDGING CRITERIA AND ENTRANT PROCESS

NECA EXCELLENCE AWARDS 2016

JUDGING CRITERIA AND ENTRANT PROCESS

KEY DATES Friday, 27 February 2015• Invite Award Submission• Complete the NECA Excellence Awards 2016 Nomination Form and send to events@neca

wa.asn.au. You will then receive the NECA Excellence Awards 2016 Judging Criteria and En-trant Process Guide via email.

• To submit your project, go to the NECA WA website at www.neca.asn.au/wa and click on “Nominations now Open”. The link will take you straight to the on-line nomination system where you will be able to access all the information required to submit your nomination.

• Copywriting assistance is available for all NECA members

Friday, 27 May 2016• Submission closing date• Submissions must be received by NECA WA by 5:00PM on Friday, 27 May 2016, all entries must be submitted via the on-line nomination system (except category 11)

Monday, 30 May 2016• Judging process commences

Friday, 27 June 2016• Judgingprocessfinishes

Wednesday 11 – Friday 13 July 2016• Member Presentations to the Judging Panel(s)

Friday, 12 August 2016• NECA WA State Award Function in the Grand Ballroom at Crown Perth

Monday, 12 September 2016• State Category Winners submitted for National Award Judging

November 2016• Judge National submissions and present National Awards• NECA National Excellence Awards 2016 on 17 November 2016 in Canberra

INTRODUCTIONThis awards program encourages and celebrates outstanding achievements by identifying, recognising and promoting excellence in the practice of electrical and communications design, construction and installation in each state.

Theawardsalsoprovidepeerrecognitionofexcellence;raisetheprofileoftheelectricalandcommunications industry, local skills and capability by highlighting its contribution to the economy, community and to the environment.

The purpose of this document is to help the Entrant:• Enter these awards without undue cost or effort; • Enter the most appropriate award category(s);• Maximise their chance of winning an award, and• Have their project presented to maximum advantage at the Awards Event, and in the

various media appearances associated with the awards

This document contains all of the information Entrants should need to submit an entry, except for the Entrants’ submission content.

NECA urges entrants to keep submissions simple and concise, so as to avoid excessive effort and cost of submission as well as to assist the judging process. There are limits on submission word count of 4,000 to 5,000 and NECA does not seek sophisticated graphic design in submission material. Instead NECA would prefer quality graphics of the Entrant’s company logo and photo-graphs for the audio-visual and media material.

BENEFITS OF ENTRYThe NECA Excellence Awards give entrants the opportunity to showcase their work to industry, colleagues, media, government, clients, sponsors and the general public.

All entrants will receive the following:• Inclusion in a professional audio-visual presentation at the Awards Event and a ‘clip’ for

their own use• Inclusion in the full colour Excellence Awards Showcase NECA NEWS article• The right to use the NECA Excellence Awards “Finalist” logo

Category winners will also receive:• An award endorsed by the NECA State President announced and presented at the Awards

Event• Automatic nomination to the prestigious NECA National Excellence Awards• Additional media promotion• The right to use the NECA Excellence Awards “Winners” logo

JUDGING PROCESSThe entire judging process is managed by an Independent Chair Person, to ensure impartiality. Submissions are judged on the Entrant’s response to the entry criteria. The Judging Panel consists of industry representatives with working knowledge and experience of the industry. Every submission will be judged by up to three of these Judges.

Each Judge independently reviews each submission and does not discuss the contents of a submission or their opinion between themselves. i.e. score sheets are not passed between judges. The judges reserve the right to make more than one or to make no award in a category.

The judges assess and score numerous entries so it’s important to ensure each submission stands out. Remember who you are writing for and who your audience is! The Excellence Award judges...• Will read dozens of submissions• Cannot read between the lines• Will like a well presented business success story• Willlikeclaimstobequantifiedandsubstantiatedifpossible• Will like clear and concise writing• Will like succinct paragraphs and sentences• Like photographs or illustrations to be used to demonstrate key submission elements• Don’t mind reading bullet points and graphs• Don’t want the design content to overpower the submission

Ten Tips to Help Write an Entry• Address each criterion clearly, in the order they are listed by NECA and under clear headlines.

All Criteria in all categories are mandatory. Failing to address a criterion will result in a score of zero for that category.

• Accurately describe the business• Quantify any claims• Provide clear support documentation• Quality not quantity• Content not presentation• Holdbackontech-speak,jargonandundefinedacronyms• Stress innovation, points of difference and excellence• Getanindependentpersontoreviewthefinalsubmission

INTERVIEWS/PRESENTATIONSA panel typically consisting of three or more experienced judges, will judge each entry. The judges will initially review the written submission and may subsequently arrange an interview with the En-trant company representatives

AllinterviewsareheldinJuly.Entrantswillbenotifiedinadvanceofwhentheinterviewswillbeheld. Interview time slots will be allocated for each submission i.e. if the same project has been entered into two categories; entrants may still need to attend an interview for each category because there may be different judges involved.

The interview presentation often has a big impact on the judging panel and should be conducted by key team member(s) such as the Project Manager and / or staff that worked directly on the project.No more than three people attend (due to time constraints).

The interview should comprise of a 10 minute presentation to expand on the written submission (e.g. PowerPoint delivered by the entrant). The judges have already read the submission, so there is no need to repeat information already submitted. The presentation will be followed by questions from judges, with the interview process taking up to 30-40 minutes in total.

TherewillbeacomputerwithstandardMicrosoftOfficesoftwareinstalledandprojectororlargescreen television available for Entrants to use for their Presentation.

The Judging Panel shall be entitled to request further information as this may be considered necessary to make a decision. If only one entry is received in a category this category will be judged if the entry has merit and satisfiesthecategorycriteria,Iftheentrylacksmeritordoesnotsatisfyallofthecategorycrite-ria(inthejudgingpanel’sopinion)theentrywillbewithdrawnandtheentrantnotifiedpriortotheinterview process. Winners will be announced at the State Awards Event. NECA will have an embargo in place until that time. Where any rules or regulations associated with the NECA Excellence Awards are disputedorrequireclarification,themattershallbereferredtotheChairPersonoftheJudgingPanel.ThedecisionbytheChairPersonshallbefinal.

AWARD CATEGORIESELIGIBILITYProjects or other endeavours located anywhere in the world are eligible for entry, providing that the NECA component under submission was conducted primarily in the Western Australia. The work must have been completed to handover stage after 30 June 2015.

CATEGORIESThe 11 categories in the NECA Excellence Awards are:

1. Domestic Residence 2. Small Contracting 3. EnergyEfficiencyandEnvironment4. Industrial Small Project 5. Industrial Medium Project 6. ndustrial Medium Project 7. Voice / Data 8. Commercial Small9. Commercial Medium10. Commercial Large11. Work Health and Safety

The most outstanding project in each category will receive the prized and highly sought after NECA State Excellence Award for the category. The award recognises an accomplishment of ex-ceptional merit given the nature, scale and complexity of the Entrant and the project.

All category winners of the State NECA Excellence Awards are automatically entered into the Na-tional NECA Excellence Awards in November each year. Conditions of entry:

1. Applicants must be current NECA members.

2. The nominated projects or business activity must be completed to handover stage within the 12 months prior to 30 June in the particular Awards year with the exception of Category 11, WorkHealthandSafety,forwhichdatesarenotrelevantbutmusthavesignificantnewevi-dence of meeting the criteria if the same project, process or system is re-submitted. A sepa-ratestatementidentifyingallofthe‘significantnewevidence’mustbeprovidedwiththesub-mission.

3. Where applicable, the applicant must obtain assurance of the project owner’s permission and cooperationinregardtoconfidentiality,judgingandcopyright.

4. NECA requires written permission from the applicant, and the applicant’s customer to use their name and photographs on the NECA website and for promotion and media. It is recommended you obtain approval before you start your application.

5. A member can enter a maximum of two projects per category.

6. The same project may be entered into more than one category.

DEFINITIONS

Awards:AwardsforrecognitionofexcellencemaybeintheformofaTrophy,Certificates,Me-dallion and Publicity. Awards differ at a State and National level in that they are established and administeredbytheStateandNationalOffice.

Entrant: The Entrant is the NECA Member organisation submitting the project into the awards. The Entrant is responsible for ensuring that all information is supplied as required and will be NE-CA’s point of contact (unless otherwise stated) for all communications. In the event that the project wins an award, the Entrant’s name will appear on the award.

EXCELLENCE AWARDS CATAGORIES 1. Domestic Residence

A single residence project in the domestic sector where the applicant’s contract value is less than $1 million.

2. Small Contracting Business A small contractor, employing less than 10 technical employees, demonstrating a wide range of skills on particular project.

3. Energy Efficiency and Environment A project where the design, product selection, lighting, processes or technologies have created a sus-tainableenergyefficientinstallationand/ormadeasignificantcontributiontopreservationofasite’snatural environment.

4. Industrial – Small Project An industrial project which may include, but is not limited to, undertakings of a civil, mining, high volt-age, manufacturing or process nature where the contract value is less than $1 million.

5. Industrial – Medium Project An industrial project which may include, but is not limited to, undertakings of a civil, mining, high volt-age, manufacturing or process nature where the contract value is greater than $1 million and less than $8 million

6. Industrial – Large Project An industrial project which may include, but is not limited to, undertakings of a civil, mining, high volt-age, manufacturing or process nature where the contract value is greater than $8 million.

7. Voice/Data A voice/data communications project of any contract value.

8. Commercial – Small Project A commercial project where the applicant’s contract value is less than $1 million

9. Commercial – Medium Project A commercial project where the applicant’s contract value is greater than $1 million and less than $8 million

10. Commercial – Large Project A commercial project where the applicant’s contract value is greater than $8 million

11. Work, Health and Safety A business or project that has demonstrated commitment to achieving an optimal health and safety environment, based on the size and nature of business whilst meeting minimum legislative compliance.

Candidates in these categories are expected to provide information about the following aspects of their business and the subject of their application. Judges will be scoring applications against this criterion. Your answers will assist the judging and will also form the basis used for the script to introduce your project.

Should you win the State Award you will automatically be eligible for the National Award and your project will be judged on the information supplied in your submission.

Note: Examples are provided as a guide to candidates only and do not form part of the judging criteria.

JUDGING CRITERIA – CATEGORIES 1-10COMPANY PROFILE Provideageneraldescriptionofthecompanyprofilecoveringthefollowingareas:• Size• When established• Scope of work performed• Team members

PROJECT OVERVIEWProvide an overview of the project covering the following areas:• Project title, location, value, date of commencement/completion• Scope of work performed (eg. upgrade or construction of building)• Design/construct or engineers design used

PROJECT DESCRIPTIONProvide a 100 word description of the project for use in promotional, media and multimedia etc. Note: This description will form the basis of the video presentations and scripting. Provide name and contact details for the person happy to be quoted.

Examples could include:• Describethebriefreceivedfromtheclient(eg.Specificinstructions)• Challenges or unique circumstances that were faced on this project.• Greatest achievements for the team involved with this project.• Anydifficultiesfacedandhowthesewereovercome.• Details on the major employee contributions throughout the project.• Details of any new technologies or techniques that were required to complete the project.

MEDIA STATEMENTIf your project is a category winner at the awards, any comments and quotes provided by your company may be used in a NECA media release and will be attributed to the representative you haveidentified.

Provide:• Name, position title and contact number of a representative from your company that can be

quoted in any media releases issued by NECA.• A brief comment in relation to the each of the following questions:

1. What will it mean to you if your project is recognised at the highest level i.e named as a category winner at this year’s Awards? (answer to be no more than 75 words)

(example answer: “To be recognised as a winner, not only reflects the outstanding work performed by Joe Bloggs Electrical, but demonstrates that we are leaders in the field of commercial work here in Western Australia” said (insert name and position title of member representative) 2. What was the biggest accomplishment your company achieved as part of undertaking this project? (answer to be no more than 75 words)

(example answer: “An undertaking of this scale and technical magnitude meant we had to work closely with the client, developing new technologies to achieve the project outcomes. The end result saw us create a series of new electrical technologies” said (insert name and position title of member representative)

COMMERCIAL FACTORS (15 points)Provide an overview on how the company executed superior commercial skills to make the project bothsuccessfulandprofitable.

Examples could include:• Selection of equipment• Selection of suppliers• Project progress monitoring• Payment methods• Efficientproblemresolution• How project goals and outcomes were met • Variations costing.

TECHNICAL AND INNOVATION (20 points)Provide details of new products, in-house design applications or processes and/or new emerg-ing technologies used and the application of trade experience, knowledge and skills beyond mere compliancewithcontractspecificationsandprojectdrawings,inawaythatenhancedtheproject. Examples could include:• In-house design aspects that set the project apart from client or engineer supplied design.• Components and design aspects.• Anydifficulties(eg.siteaccess,environmental,clientrequirements,designrequirements)and

how they were overcome (eg. through planning, application of knowledge, project management or technical innovation).

• The development of new products, applications or processes and/or new and emerging tech-nologies or innovative alternatives eg. features, practice or supplies to save time, money or create a more aesthetically appealing or better result using alternative methods for installation.

• Co-ordination of services.• Advantages of new system.

ENERGY EFFICIENCY AND ENVIRONMENT (10 points)Providedetailsonhowenergyefficiencyandenvironmentconsiderationswerefactoredintotheproject (such issues are now expected to be a consideration in all projects).

Examples could include:• Theenergyefficiencyratingofthebuiltproject.• Reduction of energy and greenhouse gas emissions.• Energy savings measurable by the client.• Materials and waste management features during project construction.• Product selection and installation methods.

QUALITY (15 points)Provide details of the quality procedures used by the company and how this has enhanced the installationandfinalappearance.

Examples could include:• Quality assurance program that was used on the project• Co-ordination of project• Plans and system of procedures to accomplish the task (eg. system of documentation for

in-houseverificationandsiteinspections)• Qualityofworkmanship(eg.minimisationofdefectsandfinalappearanceofproject)

MANAGEMENT (15 points)Provide details on the company’s best practice, working to schedule, co-ordination with other trades and associated off-site activities.

Examples could include:• Team meetings• Reporting mechanisms• Time management and scheduling• Criticalactivitiesidentificationandtargetdates• Management tools (eg. software)• Pre-planning and co-ordination of materials and labour including other trades• Practical completion dates• Site facilities

WORK HEALTH AND SAFETY (15 points)Provide details on the company’s development and implementation of policies and procedures that ensure the safety of staff, other trades, the client and the general public.

Examples could include:• Overview of WHS management system used on the project• WHS training provided to employees (eg. safety induction course)• Workmethodstatementsforspecificsiterequirements• Hazardidentification,riskassessmentandcontrolprocedures• Documents used to manage WHS (eg. safety guide, site safety instructions, policies, proce-

dures,safeworkmethodsstatements,hazardidentificationbooklets)

TRAINING (10 points)Provide details on the company’s commitment to training staff at all levels of the company or in-volvement in industry training in excess of normal expectation of employers.

Examples could include:• Apprentices/Trainees• Companypersonnelup-skilling/cross-skilling(eg.in-houseandproductspecific)• Anyspecifictrainingundertakeninordertomeettherequirementsoftheproject

SUMMARYSummarise the project highlighting the major achievements.

Examples could include:• Wastheprojectsuccessful(egfinancially,quality,workmanshipandprofessionalism)?• Feedback from those involved on the project and client comment• The success of the project and how it affected the company and team members (eg. employee

skillenhancementandrecruitmentandraisingcompanyprofile)• Benchmarkingofproject(eg.degreeofdifficulty,skillsutilisedandoverallsuccess)

VISUAL EVIDENCE (for multimedia)If your nomination is short-listed, the images supplied will be used in promotional material such as featured videos of your project, the NECA website and potentially in the media. Please submit images you have permission to use and that are high quality so your project can be represented in the best possible manner.

It is in your interest to supply the best visual material possible as finalists are provided with a video clip for their own promotional use after the event.

• A minimum of 20 and maximum of 25 photographs (no duplicates) to be provided on CD or USB (preferably in a high resolution JPEG format) and forwarded to your NECA state chapter office.

• Ensureeachphotofileisnumberedwiththefilenameofwhatitrepresentsie.1-DemolitionofExisting Building.jpg, 2-Comms Room Cable Installation.jpg etc.

• The photos should provide a visual overview of the project throughout its development at differ-ent stages of the project.

• Ensure permission has been granted by the client for use of the photos in the video clips and presentation material.

SUPPORTING MATERIAL (with submission – for judging to be uploaded with your submission Provide additional information to support your application.

• Copy of each photo (with a description underneath) into a single word document and create a PDF for uploading with your submission on the on-line nomination system for the judges to view. Please do not upload individual photos to the on-line system as downloading takes too long.

• Letter of reference from client• Documents used to manage the project (ie copies of SWMS)• Drawings,specifications,etc.

CATEGORY 3 - ENERGY EFFICIENCY AND ENVIRONMENT A project where the design, product selection, lighting, processes or technologies have created ansustainableenergyefficientinstallationand/ormadeasignificantcontributionofasite’snaturalenvironment.

Thedevelopmentofresourcesefficiencyinitiativesineverysectorofindustryisthemajor challengeforthefuture.TheEnergyEfficiencyandEnvironmentAwardisdesignedtorecogniseoutstanding achievements made by the industry in relation to waste management and other resourceefficiencieswhichwillhelptomeetthechallengesfacingthenation.Thiswillensureourresources can be protected and directed in a more strategic way.

COMPANY PROFILEProvideageneraldescriptionofthecompanyprofilecoveringthefollowingareas:• Size• When established• Scope of work performed• Team members• History and achievements of the business

PROJECT OVERVIEWProvide an overview of the project covering the following areas:• Project title, location, value, date of commencement/completion• Scope of work performed (eg. upgrade or construction of building, design/construct or

engineers design)• How the work was undertaken

PROJECT DESCRIPTIONProvide a 100 word description of the project for use in promotional, media and multimedia etc. . Note: This description will form the basis of the video presentations and scripting. Provide name and contact details for the person happy to be quoted.

Examples could include:• Describethebriefreceivedfromtheclient(eg.Specificinstructions)• Challenges or unique circumstances that were faced on this project.• Greatest achievements for the team involved with this project.• Anydifficultiesfacedandhowthesewereovercome.• Details on the major employee contributions throughout the project.• Details of any new technologies or techniques that were required to complete the project.

MEDIA STATEMENTIf your project is a category winner at the awards, any comments and quotes provided by your company may be used in a NECA media release and will be attributed to the representative you haveidentified.

Provide:• Name, position title and contact number of a representative from your company that can be

quoted in any media releases issued by NECA.• A brief comment in relation to the each of the following questions:

1. What will it mean to you if your project is recognised at the highest level i.e named as a category winner at this year’s Awards? (answer to be no more than 75 words)

(example answer: “To be recognised as a winner, not only reflects the outstanding work performed by Joe Bloggs Electrical, but demonstrates that we are leaders in the field of commercial work here in Western Australia” said (insert name and position title of member representative)

2. What was the biggest accomplishment your company achieved as part of undertaking this project? (answer to be no more than 75 words)

(example answer: “An undertaking of this scale and technical magnitude meant we had to work closely with the client, developing new technologies to achieve the project outcomes. The end result saw us create a series of new electrical technologies” said (insert name and position title of member representative)

COMMERCIAL FACTORS (10 points)Provide an overview on how the company executed superior commercial skills to make the project bothsuccessfulandprofitable.

Examples could include:• Selection of equipment• Selection of suppliers• Project progress monitoring• Payment methods• Efficientproblemresolution• How project goals and outcomes were met (eg. practical completion date on time, minimisation

of defects, quality)• Variations costings.

TECHNICAL AND INNOVATION (15 points)Provide details of new products, in-house design applications or processes and/or new emerg-ing technologies used and the application of trade experience, knowledge and skills beyond mere compliancewithcontractspecificationsandprojectdrawings,inawaythatenhancestheproject.

Examples could include:• In-house design aspects that set the project apart from client or engineer supplied design.• Components and design aspects• Anydifficulties(eg.siteaccess,environmental,clientrequirements,designrequirements)and

how they were overcome (eg. through planning, application of knowledge, project management or technical innovation).

• The development of new products, applications or processes and/or new and emerging tech-nologies or innovative alternatives (eg. features, practice or supplies to save time, money or create a more aesthetically appealing or better result using alternative methods for installation).

• Co-ordination of services.• Advantages of new system• Anydifficultiesexperienced(eg.Siteaccess,environmental,clientrequirements,designsills,

trade experience, project management or technical innovation.• Managementandprotectionofexistinglandscapeandnativefloraandfauna• Materials/waste management features

ENERGY EFFICIENCY AND ENVIRONMENT FEATURES (25 POINTS) Examples could include:• Commercialpotentialoftheenergyefficiencymeasuresemployed,includingbuildability,adapt-

ability and the potential for market uptake• Costeffectivenessoftheenergyefficiencymeasuresemployedtakingintoaccounttheinitial

capital investment.• Theoverallenergyefficiencyratingofthebuildingasmeasuredbyanappropriateenergyrat-

ing system• Reduction of excessive use of energy and/or greenhouse gas emissions• Energy savings made by client• Managementandprotectionofexistinglandscapeandnativefloraandfauna

QUALITY (15 points)Provide details of the quality procedures used by the company and how this has enhanced the installationandfinalappearance.

Examples could include:• Quality assurance program (eg. tailored QA program or AS 9002 system) plus proof of audit• Co-ordination of project• Plans and system of procedures to accomplish the task (eg. system of documentation for in-

houseverificationandsiteinspections)• Quality of installation (eg. methods of installation, testing and labelling, maintenance of quality

workprocesses,adherencetorelevantAustralianStandards,minimisationofdefectsandfinalappearance of project)

MANAGEMENT (10 points)Provide details on the company’s development and/or application of the best practice organisation, working to schedule, co-ordination with other trades and associated off-site activities.

Examples could include:• Team meetings• Reporting mechanism• Time management and scheduling• Criticalactivitiesidentificationandtargetdates• Management tools (eg. software)• Pre-planning and co-ordination of materials and labour including other trades• Practical completion dates• Site facilities

WORK HEALTH AND SAFETY (15 points)Provide details on the company’s development and implementation of policies and procedures that ensure the safety of staff, other trades, the client and the general public.

Examples could include:• Overview of WH&S management system• WH&S training provided to employees (eg. safety induction course)• Workmethodstatementsforspecificsiterequirements• Hazardidentification,riskassessmentandcontrolprocedures• Documents used to manage WH&S (eg. safety guide, site safety instructions, policies, proce-

dures,safeworkmethodsstatements,hazardidentificationbooklets)

TRAINING (10 points)Provide details on the company’s commitment to training staff at all levels of the company or in-volvement in industry training in excess of normal expectation of employers in the industry.

Examples could include:• Apprentices/Trainees• Companypersonnelup-skilling/cross-skilling(eg.in-houseandproductspecific)• Anyspecifictrainingundertakeninordertomeettherequirementsoftheproject

SUMMARYSummarise the project highlighting the major achievements.

Examples could include:• Was the project successful (eg quality, workmanship and professionalism)• Feedback from those involved on the project and client comment• The success of the project and how it affected the company and team members (eg. employee

skillenhancementandrecruitmentandraisingcompanyprofile)• Benchmarkingofproject(eg.degreeofdifficulty,skillsutilisedandoverallsuccess)

VISUAL EVIDENCE (for multimedia)If your nomination is short-listed, the images supplied will be used in promotional material such as featured videos of your project, the NECA website and potentially in the media. Please submit images you have permission to use and that are high quality so your project can be represented in the best possible manner.

Itisinyourinteresttosupplythebestvisualmaterialpossibleasfinalistsareprovidedwithavideoclip for their own promotional use after the event.

• A minimum of 20 and maximum of 25 photographs (no duplicates) to be provided on CD or USB (preferably in a high resolution JPEG format) and forwarded to your NECA state chapter office.

• Ensureeachphotofileisnumberedwiththefilenameofwhatitrepresentsie.1-DemolitionofExisting Building.jpg, 2-Comms Room Cable Installation.jpg etc.

• The photos should provide a visual overview of the project throughout its development at differ-ent stages of the project.

• Ensure permission has been granted by the client for use of the photos in the video clips and presentation material.

SUPPORTING MATERIAL (with submission – for judging to be uploaded with your submis-sion Provide additional information to support your application.

• Copy of each photo (with a description underneath) into a single word document and create a PDF for uploading with your submission on the on-line nomination system for the judges to view. Please do not upload individual photos to the on-line system as downloading takes too long.

• Letter of reference from client• Documents used to manage the project (ie copies of SWMS)• Drawings,specifications,etc.

CATEGORY 11 - WORK, HEALTH AND SAFETYA business or project that has demonstrated commitment to achieving an optimal health and safety environment, based on the size and nature of business whilst meeting minimum legislative compliance.

PRE-REQUISITE CRITERIA FOR WHSNOMINATION – COMPANY SYSTEMSApplications can be based on a Company or Project nomination for the S&H category. However, to be eligible every applicant must have implemented an appropriate WHS Management System matched to the size and nature of the business but in each case demonstrating the requirements mentioned below (section 3).

If submitting a project as an example of excellent WHS management there must be a demonstra-ble link between the company wide management system and project implementation.

SECTION 1 – SYSTEM INNOVATION AND IMPROVEMENTNote: Only use this criteria if your nomination is solely based on the company system criteria (Sec-tion 1 and 3)

To address this section submit details of any innovations or improvements in one or more of these subjects.• Animprovementplantoaddressidentifiedsystemimprovementsdemonstratingcommitment

to sustained WHS performance towards WHS excellence• Special initiatives for reducing the risks associated with these common electrical industry inju-

ries;• Musculoskeletal Disorders (e.g. sprains and strains)• Electric shock/ lack of effective isolation• Handandfingerinjuries• Planning for the introduction of new WHS laws in WA

SECTION 2 – PROJECT WHS INNOVATIONNote: Only use these criteria if your nomination is showcasing project WHS excellence (section 2 and 3).

Project Overview

Provide an overview of the project covering the following areas:• Project title, location, value, date of commencement/completion• Scope of work performed (eg. upgrade or construction of building)• Design/construct or engineers design used

To address this section submit details of any innovations or improvements in one or more of these subjects.

• Example s of WHS innovation to overcome project challenges• ExamplesofManagementCommitmentontheProject(e.g.Officebasedmanagerordirector

conducts safety leadership visits on site)• Example of sound project planning to deliver a safe project• DevelopmentofprojectspecificWHSsystemstosupportthecompanysystem• Description of how your project was a safety success

SECTION 3 – MANDATORY JUDGING CRITERIA

COMPANY PROFILE

Provideageneraldescriptionofthecompanyprofilecoveringthefollowingareas:

• Size• When established• Scope of work performed• Team members• Name of responsible company person for WH&S

IMPLEMENTATION AND MAINTENANCE OF WHS MANAGEMENT SYSTEM

Provide details on the company’s commitment to implementing and achieving high standards of health and safety management.

Examples could include:• Components of WHS management system (e.g. manual, policies, planning and work proce-

dures, documentation)• Future goals of the company – objectives and targets set and measured• Benefitsrealised-adecreaseinindirectcostssinceimplementingthesystem(eg.reductionin

insurance premiums, lost productivity, employee replacement and retraining, damage to plant and equipment and/or loss of contract/penalties for late project completion)

HAZARD IDENTIFICATION, RISK ASSESSMENT AND CONTROL

Providedetailsonthecompany’spolicyandproceduresforidentification,assessmentandcontrolof workplace hazards.

Examples could include:• Company risk register• Method used to identify hazards (eg. regular site/workplace inspections, checking existing inci-

dent records and workers’ compensation claims, incident reporting and/or investigation, haz-ard/near-miss alert reporting, WHS management systems audit, standard operating procedure reviews, consultation with employees)

• Procedureusedtoassessrisks(eg.classificationmatrix)• Prioritisation of hazards (ie. likeliness to cause injury or damage, probability of occurrence and

potential to develop further or lead to increased risk)• Methods used to control hazards (eg. hierarchy of controls)• Hazard reporting procedure• Documentsuseforhazardidentification,riskassessmentandcontrol.(eg.‘Hazard/RiskIdenti-

fication’booklet,‘HazardRegister’)• Records kept

CONSULTATIONProvide details of the company’s involvement with employees to manage workplace hazards

Examples could include:• Frequency of consultation• WHS matters which employees are consulted on (eg. formulating policies and procedures,

training,hazardidentification,assessment,controlandreporting,workplace/hazardinspectionresults, developing safe work procedure and work practices)

• Dissemination of information/learning outcomes from discussions• Decision making process in place• Documents used for recording discussions

SAFE SYSTEMS OF WORK AND OPERATING PROCEDURES

Provide details on the company’s safe work systems which incorporate recognition of employee training needs, a commitment to adopting high order control solutions where possible and ongoing monitoring and reviews.

Examples could include:• Development and implementation of processes integrate WHS planning into operational activi-

ties (e.g. WHS considerations during estimating and mobilisation to site)• Developmentandimplementationofsitespecificsafetyinstructions• Development and implementation of work method statements• Development and implementation of standard operating procedures• Company rules• Provision of personal protective equipment• Method for ensuring compliance with safe systems of work• Provision of information, instruction and supervision• Training provided to employees based on assessed needs and maintenance of training records• Documents provided to employees (eg. NECA Safety Guide for Employees)• Integration of numerous WHS policies, procedures and training (eg. Construction Industry

Safety Induction Course, NECA Safety Guide for Employees, Principal Contractor’s WHS Man-agement Systems and Work Method Statements).

PERFORMANCE IMPROVEMENT

Provide details of the measurable improvement in the company’s health and safety performance and if the time, money and effort spent on improving health and safety in the workplace brought anybenefitssuchasimprovedefficiencyandproductivity,betterworkplacerelationsandreducedcosts.

Examples could include reduction in:• Workplace injuries/incidents• Lost productivity• WorkCover/insurance premiums and/or legal costs• Medical treatment and/or rehabilitation costs• Administration/running costs

SUMMARY

Summarise the management system of the company highlighting the major achievements.

Examples could include:• The success of the WHS management system and how it has affected the company and em-

ployees (eg. improved business management, work practices, maintenance of plant, purchas-ing of equipment and working relationships with employees)

• Feedback from those involvement in setting up and managing the management system• Meeting the challenges of providing a safe workplace, work methods, plant, machinery and

equipment• Company’s commitment to WH&S

SUPPORTING MATERIAL

Provide additional information to support your application.

Examples could include:• Letter of reference from client• Photosoftheproject(uploadlowresphotos10maxzippedinonefile• WHS Documents demonstrating the management of the company or project• Audit reports

VISUAL EVIDENCE

A minimum of 25 photographs to be provided on CD or USB (preferably in a high resolution JPEG format) and forwarded to NECA WA office.

The photos should provide evidence of your WHS Management System in practice including pho-tographs of employees on the job implementing your System.

Photos of innovations or devices made to improve safety on the job.

If your nomination is short-listed, the images supplied may be used in promotional material such as featured videos of your project, the NECA website and potentially in the media. Please submit images you have permission to use and that are high quality so your project can be represented in the best possible manner.

JUDGING CRITERIA

Independent judges appointed by NECA WA will judge each submission in the following manner.

1. Online review of each submission against each key result area2. Shortlisted companies will give a presentation to the Judging Panel3. Shortlistedcompaniesmaybesubjecttoasiteorpremisesverificationaudit.

NON-ONLINE SUBMISSION

As category 11 is a WA State based category and will not be included in the National Excellence Awards all submissions must be submitted by email or paper based. Submission Requirements:

Provide three (3) Copies of the Entry Submission bound into A4 size including:• Executive Summary and category statement• Detailed Submission (5,000 words) that addresses the relevant criteria with appendices and

photographs• Copyright Clearance• Media Statement• Three (3) CD’s or USB’s containing the submission and all photographs in Hi-Res format NECA WA can also provide you with free assistance with your submission. IfyouhaveanyqueriespleasecontacttheNECAWAofficeon(08)62416100oremail events@necawa.asn.au.