Juvenile Justice WeekJuvenile Justice WeekInIn

Allegheny CountyAllegheny County

What Is ScheduledWhat Is Scheduled

Forum/PresentationForum/Presentation BARJ Into Your Lives DayBARJ Into Your Lives Day Open House Open House Youth Awards/Presentation of Check to CVVCYouth Awards/Presentation of Check to CVVC New Probation Officer Swearing In CeremonyNew Probation Officer Swearing In Ceremony Roast of Senior Probation Officer (40 years Roast of Senior Probation Officer (40 years

on the job)on the job) Dollars for Restitution DayDollars for Restitution Day Special Evening Event for YouthSpecial Evening Event for Youth

When To Get StartedWhen To Get Started Planning begins no later than March Planning begins no later than March

(Six (6) months in advance of JJW)(Six (6) months in advance of JJW) Why so early?Why so early?

Court Calendars need to be cleared and/or Court Calendars need to be cleared and/or limits put on number of cases on days with limits put on number of cases on days with events scheduledevents scheduled

Commitments needed from Administration Commitments needed from Administration and Judges – The sooner the better to get and Judges – The sooner the better to get on everyone’s calendaron everyone’s calendar

A guest speaker should be contacted as A guest speaker should be contacted as soon as possible to get on their schedule soon as possible to get on their schedule

What Is The Cost?What Is The Cost?

Between $2,000 - $3,000Between $2,000 - $3,000 The cost is relatively smallThe cost is relatively small

Compared to the number of events Compared to the number of events throughout the JJWthroughout the JJW

The amount of positive exposure and The amount of positive exposure and feedback the Court will receive from JJWfeedback the Court will receive from JJW

What Do You Need To Start?What Do You Need To Start?

A core group of volunteersA core group of volunteers A chairperson who is very organized individual, A chairperson who is very organized individual,

due to the size and number of events during JJWdue to the size and number of events during JJW Volunteers should be both Probation Officers and Volunteers should be both Probation Officers and

Support Staff (It is very important to engage the Support Staff (It is very important to engage the entire staff – not just probation)entire staff – not just probation)

The support of the JudgesThe support of the Judges An organized, reasonable plan for the weekAn organized, reasonable plan for the week A theme for the weekA theme for the week

Forum/PresentationForum/Presentation

What should the subject of the What should the subject of the forum/presentation be?forum/presentation be? The subject should be the same as the The subject should be the same as the

theme for JJWtheme for JJW Who and how many should be on Who and how many should be on

forum?forum? No more than five (5) people should be on No more than five (5) people should be on

panelpanel Depending on theme – panelists could be Depending on theme – panelists could be

Probation Officer, Police Officer, CVVC, Probation Officer, Police Officer, CVVC, Teacher, Judge, etc. Teacher, Judge, etc.

Forum/PresentationForum/Presentation

What day should it be scheduled on?What day should it be scheduled on? JJW is usually the same week as the JJW is usually the same week as the

Jewish high holiday Rosh Hashanah Jewish high holiday Rosh Hashanah You need to be sensitive not to schedule You need to be sensitive not to schedule

any event the evening of the Jewish any event the evening of the Jewish holidayholiday

Who should be invited?Who should be invited? Juvenile Court Staff, Judges, Police, ADA, Juvenile Court Staff, Judges, Police, ADA,

PD, CVVC, Community Leaders, etc.PD, CVVC, Community Leaders, etc.

Forum/PresentationForum/Presentation

When do you send how invitations?When do you send how invitations? Flyers are sent to Juvenile Court staff Flyers are sent to Juvenile Court staff

approximately six (6) weeks prior to the approximately six (6) weeks prior to the eventevent

Letters from the CJPO to police, Letters from the CJPO to police, attorneys, community leaders is sent via attorneys, community leaders is sent via US mail approximately one (1) month US mail approximately one (1) month prior to eventprior to event

The RSVP date should be for one (1) The RSVP date should be for one (1) week prior to the eventweek prior to the event

What Do You Need for the What Do You Need for the Forum/Presentation?Forum/Presentation?

A room large enough to hold the A room large enough to hold the anticipated crowdanticipated crowd

Audio equipment so speakers can be Audio equipment so speakers can be heard throughout the roomheard throughout the room

Enough chairs to accommodate crowdEnough chairs to accommodate crowd A facilitator for the forumA facilitator for the forum A banquet table for panelist A banquet table for panelist A podium for the facilitatorA podium for the facilitator

BARJ into Your Lives DayBARJ into Your Lives Day

What is “BARJ into Your Lives Day?”What is “BARJ into Your Lives Day?” A day to education the public on the A day to education the public on the

principles of Balanced and Restorative principles of Balanced and Restorative JusticeJustice

A day to publicly display what we are A day to publicly display what we are doing to implement these principles?doing to implement these principles?

How?How? Informational tables in the lobby of the Informational tables in the lobby of the

CourthouseCourthouse

BARJ into Your Lives DayBARJ into Your Lives Day

What kind of informational tables?What kind of informational tables? Community ProtectionCommunity Protection

Our EHM/Home Detention DepartmentOur EHM/Home Detention Department Victim AwarenessVictim Awareness

CVVC – Shoe ProjectCVVC – Shoe Project Youth CompetencyYouth Competency

Our D & A UnitOur D & A Unit Balanced & Restorative Justice PledgeBalanced & Restorative Justice Pledge

Staff & public are asked to sign bannerStaff & public are asked to sign banner

Open HouseOpen House

What time should it be scheduled?What time should it be scheduled? From experience we have found 9 – noon is a From experience we have found 9 – noon is a

good time spangood time span Who should be invited?Who should be invited?

High school students and the publicHigh school students and the public How and when should you notify schools How and when should you notify schools

of Open House?of Open House? Letters should be sent to both the principal and Letters should be sent to both the principal and

the Social Studies Department at every high the Social Studies Department at every high school in your County by August 15school in your County by August 15thth

Open HouseOpen House

What should you have at the Open What should you have at the Open House?House? Juvenile Court informational tables on Juvenile Court informational tables on

various departmentsvarious departments Provider informational tablesProvider informational tables Lectures on various subjectsLectures on various subjects Tour of holding cellsTour of holding cells ““Ask the Judge” sessionsAsk the Judge” sessions

How Do You Start Organizing an How Do You Start Organizing an Open House?Open House?

Create registration forms Create registration forms Identify what departments will Identify what departments will

participate in Open Houseparticipate in Open House Ask a staff member to be the “team” Ask a staff member to be the “team”

leader for each departmentleader for each department Identify providers you would like to Identify providers you would like to

participateparticipate Send a letter and registration form to Send a letter and registration form to

the provider’s directorthe provider’s director

How Do You Start Organizing an How Do You Start Organizing an Open House?Open House?

Identify what subjects you want to Identify what subjects you want to highlight at the mini lectures?highlight at the mini lectures? Contact person who will be able to Contact person who will be able to

conduct the lecturesconduct the lectures Send out confirmation letters and Send out confirmation letters and

registration forms to contact personregistration forms to contact person Write and/or email all your Judges to Write and/or email all your Judges to

ask them to participate in the “Ask ask them to participate in the “Ask the Judge” sessionsthe Judge” sessions

What Will I Need for an What Will I Need for an Open House?Open House?

TablesTables One banquet tables for each informational One banquet tables for each informational

table you have booked for the Open Housetable you have booked for the Open House Electricity – Electricity –

Some tables will require electrical outlets Some tables will require electrical outlets Projectors, Computers, etc.Projectors, Computers, etc.

Informational tables or lectures might Informational tables or lectures might require – Some tables may need audio or require – Some tables may need audio or video equipmentvideo equipment

What Will I Need for an What Will I Need for an Open House?Open House?

A floor plan for tables and traffic flowA floor plan for tables and traffic flow With large crowds coming in – make sure With large crowds coming in – make sure

there is enough room for crowd movementthere is enough room for crowd movement Walkie-TalkiesWalkie-Talkies

This is extremely helpful for the flow of This is extremely helpful for the flow of traffictraffic

Plastic “Thank You” BagsPlastic “Thank You” Bags Students will need something to put Students will need something to put

brochures, etc. intobrochures, etc. into

What Will I Need for an What Will I Need for an Open House?Open House?

Volunteers for the followingVolunteers for the following Escorts for students - should be Escorts for students - should be

Probation Officers Probation Officers Traffic control outside building for busesTraffic control outside building for buses Registration deskRegistration desk Courtroom Monitors – to control length Courtroom Monitors – to control length

of time spent in each courtroomof time spent in each courtroom Clerical needsClerical needs Set up and clean up crewsSet up and clean up crews

What Will I Need for an What Will I Need for an Open House?Open House?

Brochures on every departmentBrochures on every department Annual ReportsAnnual Reports Report CardReport Card Giveaways – pens, magnets, etc.Giveaways – pens, magnets, etc. Signs for each table/lecturesSigns for each table/lectures Table charts for informational tablesTable charts for informational tables

Youth AwardsYouth Awards

How do you get started?How do you get started? Decided on a themeDecided on a theme Send a letter to every PO and provider Send a letter to every PO and provider

at least three (3) months prior to JJWat least three (3) months prior to JJW Speak to the Judges Speak to the Judges

Have them order the youth to write a essay Have them order the youth to write a essay for JJWfor JJW

Ask for volunteers to judge the contestsAsk for volunteers to judge the contests

Youth AwardsYouth Awards

Who is the contest open to?Who is the contest open to? All active delinquent youth in your CountyAll active delinquent youth in your County A separate contest should be held for A separate contest should be held for

visiting studentsvisiting students What do they win?What do they win?

All active youth will receive a participation All active youth will receive a participation certificatecertificate

Winners will receive a certificate and the Winners will receive a certificate and the winning essay/poster will be displayed in winning essay/poster will be displayed in the Juvenile Court Waiting Roomthe Juvenile Court Waiting Room

Youth AwardYouth Award

The visiting students’ contest The visiting students’ contest winners will receive a plaquewinners will receive a plaque

Active Youth will be presented their Active Youth will be presented their certificates at a ceremonycertificates at a ceremony

Who attends the ceremony?Who attends the ceremony? Active youth, Judges, PO’s, Active youth, Judges, PO’s,

Administration, Juvenile Court staff, etc.Administration, Juvenile Court staff, etc.

Dollars for Restitution DayDollars for Restitution Day

What is “Dollars for Restitution Day?”What is “Dollars for Restitution Day?” Employees are asked to donate $5 to Employees are asked to donate $5 to

wear jeans on this daywear jeans on this day The money collected is put towards the The money collected is put towards the

restitution owed by unemployable restitution owed by unemployable offenders under the age of 16offenders under the age of 16

A flyer is sent out one (1) month prior to A flyer is sent out one (1) month prior to date – money is collected up to the daydate – money is collected up to the day

MediaMedia

How do you engage the media?How do you engage the media? Write letters to all news outlets in your Write letters to all news outlets in your

area – at least four (4) months prior to JJWarea – at least four (4) months prior to JJW Suggest in the letter your idea for a news Suggest in the letter your idea for a news

segmentsegment Follow up with phone calls and/or emailsFollow up with phone calls and/or emails Don’t forget radio morning programsDon’t forget radio morning programs Locally produced programs are always Locally produced programs are always

looking for new ideaslooking for new ideas

MiscellaneousMiscellaneous

Youth activity is planned for Friday Youth activity is planned for Friday eveningevening

Allegheny County Juvenile Court Allegheny County Juvenile Court Report Card is distributedReport Card is distributed

New PO Swearing In Ceremony is New PO Swearing In Ceremony is scheduled during this weekscheduled during this week