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COMPANY PROFILE

I have developed the project "CUSTOMER ACCOUNTING SYSTEMforMADAAN TRADERS is a wholesale firm, which deals in purchasing

and selling of cloths. They purchase cloths from the producers and sell

it to the dealers who further resale it. The products of A.S.Traders are of

high & export quality. The business of the firm is very sound.

This firm is situated near Dev Samaj College, Congress Bhawan Road,

Ambala City. The firm has good reputation in the market. The owner of

the firm is Mr. RAJ KUMAR who has good relation with the persons

inside and outside the firm. They are specially dealing in suiting and

shirting. The firm was established in 1985.

The purpose of the firm is to satisfy the customers and earn good profit.

The firm has dedicated staff. The number of persons working in the firm

are about 20. The employees are well experienced and trained. They

have full knowledge about their work.

The main fixed assets of company are building, vehicle etc. The firms

have computers for billing and accounting purpose. The firm is partially

preparing the financial accounts on computers. The firms have bank

accounts in various banks.

The accounting system of the firm is very important because the firm

have to keep the record of every transaction. The firm prepares its

accounts using double entry system by manual method .The firm keeps

different books for keeping the records of business transactions and for

balances of different accounts.

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INTRODUCTION TO PROJECT

The project titled "CUSTOMER ACCOUNTING SYSTEM" isdeveloped for MADAAN TRADERS .The firm is keeping itsfinancial records using the traditional method of cash book,day book and ledger. On computer, the firm is maintaining itsaccounts for tallying purpose. I have tried to fully computerizethe accounting system so that the problems arise in preparingthe accounts manually will be removed, when the software isoperated upon. All the accounts reports are timely generatedwithout having any error and in a faster manner. Data can bekept for future purpose and can be accessed wheneverneeded by preparing the accounts on computer.

It is the first and the foremost need for any system to firstlyunderstand the existing system. This may include a thoroughstudy and analysis of the system so as to what are its basicneeds, what does it do, how is it helpful to the firm, what is its

priority and most importantly how it can help the firm to grow.Here we are analyzing a very important field of business i.e.CUSTOMER ACCOUNTING SYSTEM. Any mistakes inpreparing the accounts may lead to serious problem for thebusiness. A.S.Traders is keeping its records of transactions invarious books. In other words, the firm is keeping its accountsmanually.

The firm prepares its accounts by double entry system, which

follows a procedure. It means, the firm records its transactionsin separate books in a particular sequence. First of all, the firmrecords its transactions in Journal and then posted to therelated account, which is called Ledger. From the Ledgerbalances, the next statement i.e. Trial Balance is prepared,which is the proof of arithmetic accuracy of accounts. After that

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all the direct and indirect expenses are recorded in Tradingand Profit and loss account, which is used to calculate the netprofit or loss of the firm. After that, most important statement,Balance Sheet is prepared, in which all the assets, liabilities

and capital of the firm is recorded, which shows the financialposition of the firm. In Balance Sheet, all the liabilities andcapital is always equal to assets.

Assets=Liabilities+Capital

In this way, this firm follows a very lengthy process forrecording the business transactions. Sometimes, a singlemistake effect all the accounts or Financial AccountingSystem.I have tried to computerize the accounting system, so thatproblems, which arise in preparing the accounts manually, canbe removed. It will reduce the paper work all data can bestored in small floppy disk.

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LIMITATIONS OF EXISTING SYSTEM

The manual Customer Accounting System has the followingdrawbacks: -

1. EFFECT OF CLIMATE: - Files may get effected byclimate may get wet and data may be lost.

2. FADING AWAY OFF DATA: - It is the normal tendencyof ink to fade away with time, which may cause difficultyin reading after a year or so.

3. STORAGE: - In this system, many books are prepared,so it needs big racks and huge storage capacity to storethe records of all the years in the registers and files.

4. CALCULATION MISTAKES :-In this system, all theaccounts are prepared manually. Sometimes there canbe chances of calculations mistakes. In other words,manual accounting system increases the chances oferrors, which can be very dangerous for business.

5. TIME CONSUMING: - The current method is time

consuming as all the transactions are firstly recorded injournal, then posted in ledger accounts and otherstatements are prepared. It involves a lengthy process,which is very time consuming.

6. DIFFICULTY IN RETRIEVING DATA :-In manualsystem, it is very difficult to keep all old records.Sometimes, if old records are needed, it is very difficult toretrieve those records, because we have to search all thefiles. So, it is very difficult to retrieve data in manual

system.7. MORE CHANCES OF FAULT: - I n manual system, no

cross checking is done. Without crosschecking, accountsare not said to be fully accurate. So, sometimes there aremore chances of fault.

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8. DIFFICULT TO TRANSFER: - These days, we need toprovide data to many outside parties like government,banks etc., which is not possible in current manualsystem.

Because of these limitations, we cannot say manualfinancial accounting system is a good system. Theselimitations can be removed by making the system fullycomputerized.

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PROPOSED SYSTEM

In our proposed system, we are aiming at modernization bybringing the system to a whole new level. In proposedsystem, we are manufacturing a program in which we need toenter the primary data i.e. the very first necessary information needed by the computer to identify the data.thisprogram is developed in C Language.The project starts with the welcome screen and when any keyis pressed it displays the Main Menu which has 4 optinons:

1. Customer Maintenance

2. Enquiry3. Reports4. Exit1. Customer maintenance: you will be prompted with 5

options as follows:1. New Customer: to add the record of new customer.2. Transaction: to made new transactions.3. Modify customer:to make changes in existing

records.4. Close accounts:to close the existing accounts5. Return to main menu: to come back to main menu.

2.Enquiry :to make enquiry abount any customer.3.Reports:it shows the balance reports,customerdetails,statament of accounts,list of transactions.

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ADVANTAGES OF PROPOSEDSYSTEM

The proposed system removes all the limitations of existingmanual system .The main advantages of the proposedsystem are:-

1. EASY ACCESSEBILITY: - In the proposed system, wecan get all the information about accounts at any time oncomputers. We can add, view, and delete accounts andvouchers according to our requirement. So proposedsystem has the feature of easy accessibility.

2. HELP IN MANAGEMENT: - All the information is storedat one place and can be derived at any time. With thehelp of this information, management can be done anddecision can be taken and plan can be made.

3. REDUCE WORK LOAD :-In the proposed system , nopaper work is done . All the data stored at one place . Itreduces the workload of accountants because now thereis no need to record transactions in different books.

4. HELPFUL IN BETTER AND EFFICIENT RETRIEVALOF DATA: -The important data according to ourrequirement, in other words, selected information can beretrieved easily.

5. HELPFUL IN PREPARING A FLEXIBLE SYSTEM: -Changes can be made in the proposed system,according to our requirement, because using CLANGUAGE develops this system. Hence this systemhas the feature of flexibility.

6. HELPFUL IN EDITING: - In the proposed system, datacan be edited when required and changes can be madeand errors can be deducted easily.

7. PROVIDE READYMADE INFORMATION TO USER:- Asthe information is stored at one place , user can get any

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information . In other words, this system providesreadymade information to user.

8. REDUCE FAULT AND ERRORS: - In proposed system,chances of errors are less, because the computers do all

the calculations. As the user provides the data, thecomputer will provide output according to user input. Inthis way, the proposed system reduces the chances oferrors and fault.

9. EASY CALCULATIONS: - In the proposed system,calculations can be done very easily. Balancing ofaccounts, daybook and balance report provided by thissystem and calculations are performed easily.

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HARDWARE REQUIREMENT

Hardware configuration

COMPONENTS VERSIONS

COMPUTER Pentium-IV 1.5 GHz and

above with 256MB RAM

AUXILARY STORAGE 1.44MB Floppy DISKDRIVE,20GB HARDDISK56X CD-ROM

VDU VGA COLOUR MONITOR

KEYBOARD MULTIMEDIA

PRINTER LASER PRINTER

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INITIAL INVESTIGATIAL

The initial investigation phase has the objective of determiningthe user requirements and studying the present system toverify the problem and defining the performance expected bythe candidate system to meet the user requirement. The first isto determine the users request to change, improve or enhancethe existents system. There can be stream of requests, so,some standard procedure mist be established to deal withthem investigation is to determine whether users requests arevalid or not.

The following steps in initial investigation take place: -

Defining problem

Evaluating user requirements

Background analysis

Fact finding

Fact analysis Determination of feasibility

Defining ProblemThe first step in initial investigation is to define the problem thatleads to user requirement. The problem must be stated clearly,evaluated properly, understood & agreed upon by the user &analysts. Problem must specify the objective to be achieved &

the results that user want in. In many companies there is aproblem that the system is manual & hence it is slow & in caseof any updating of any task it is very difficult. So these allproblems can be solved if we introduce computers in theorganization.

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Evaluating User RequirementThe second step in initial investigation is to evaluate the user

requirements. It is investigated which type of sources areneeded by the user.

Background AnalysisIn this analyst begins to learn about the existing system &physical process related to the system. After defining theproblem & getting user requirement the analyst now gather therequired information. Background information about companyincludes gathering information. Analyst then prepares anorganization chart. Background information about the systemhelps the analyst to visualize what is the problem in existingsystem.

Fact FindingAfter obtaining the background knowledge the analyst beginsto collect data on the existing system, its, input, output &cost.Special tools are also known as information gathering tools.

Review of written document On site observation

Questionnaire

Interviews

Fact AnalyzingData collected using fact-finding tools must be organized &evaluated. Conclusion has to be drawn from this data from

preparing a report given tom user for final review and approval.Tools for fact finding are: -

I/O analyzing: - I/O analyzing identifies the elements that arerelated to inputs &outputs of a given system. Flow charts, dataflow diagrams are excellent tools for I/O analysis.

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Decision Table: - Decision table describe the data flow with ina system. They generally used as a supplement when complexdecision logic represented in a flow chart.

Structure Chart: - It is a working tool and an excellent way tokeep track of the data collected of a system.

Determination Of FeasibilityAfter organizing and summarizing data the analyst has thethorough knowledge of the system. He has informed about thefollowing: -

About the names, position of the user personnel.Specification of the good and bad feature of the current system

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FEASIBILITY STUDY

During the course of completion of this project work thecomplete analysis of the proposed system was done. In theanalyzing task a complete care about the feasibility of theproposed system was taken. The following feasibility analysiswas carried during the course of this project work onCUSTOMER ACCOUNTING SYSTEM.

ECONOMIC FEASIBILITY TECHNICAL FEASIBILITY OPERATIONAL FEASIBILITY

1. ECONOMIC FEASIBILITYThe cost involved in designing and implementation of theproposed system is as follows: -

Analysis and design cost: - The cost of analysis anddesigning can be worked out by calculating the number ofhuman days spend on analysis and designing of theproject and then multiplying the number of days with thecost of human day.

Programming cost: - The cost is also calculated bycalculating the number of human days spends on thecoding of the project and then multiplying the number ofdays with the cost of human day.

Stationary and miscellaneous expenses: - The cost ofcomputer stationary is less than the cost of other notcomputer based stationary.

2. TECHNICAL FEASIBILITYThe existing hardware and software facilities support theproposed system. Computers and storage media areavailable and the software can be developed. Basic

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technical requirements of the system and all aspects thatthe existing system facilities.

Hardware: - There is need of Pentium machines withwindows 2000 server and printer for reports.

Manpower: -There is need of accountant expert incomputer for implementing this system.

3. OPERATIONAL FEASIBILITYThe present system is operationally feasible, as it has becomeeasy to have details regarding which user has logged on thesystem and time of login, time of logon, and what informationis transferred.

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SYSTEM DESIGN

Designing anything is it physical, arithmetic or social, it iscreative process. System design is a logical approach, eachstep being the result of decision, based upon the previousstep. In fact practically efficiency, least cost, flexibility andsecurity are the main objectives, which should keep in mindat the time of design of the system. Output needed and itsexact layout need, specification for input is made and thenlogic is developed and a layout of files to be used isdetermined. There are various phases of system design.

These are: -

Input Design

Output Design

Database Design

Program Design

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DFD for adding new customer a/c in the

customer database

Check customer status Customer status updated

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USERPROCESS

CHECK

A/C

NUMBER

PROCESS

EDIT

PROCESSMODIFY

RECORD

CUSTOMER

DATABASE

UPDATED

CUSTOMER

DATABASE

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DFD for deleting new customer a/c in the

customer database

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USER

PROCESS

CHECKA/C

NUMBER

PROCESSDELETED

PROCES

MODIFY

RECORD

CUSTOMER

DATABASE

CUSTOME

DATABAS

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SOURCE CODE

#include#include#include#include#include#define MINBAL 500void welcome();

void draw_box(int,int,int,int);void draw_line(char,int);void acct_maint();void menu1();void add_acct();void mod_acct();void cusdetail();void repomenu();void disp_acct();void hdng1();

void hdng();void disp_baln();void amt_trans();void dailytrans();void statement();void clos_acct();void enquiry();int chkexit(int);struct

{int acno;char name[20],fname[20];char add1[15],add2[15],add3[15];float balance,opn_bal;}customer,newcust;

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struct{int acno;float amt;char dt[11];}transact;void main() //main starts{int opn=2;welcome();while(opn>=1&&opn

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case 4:printf("bye see you again");}}} //end of the programvoid welcome(){clrscr();draw_box(1,1,78,23);draw_box(5,3,73,20);draw_box(30,7,46,9);gotoxy(32,8);cprintf("WELCOME");gotoxy(15,11);

cprintf(" CUSTOMER ACCOUNTING SYSTEM");draw_box(10,10,68,13);getch();}void draw_box(int l,int t,int r,int b) //box drawing procedure{int i;gotoxy(l,t);textcolor(RED);cprintf("%c",201);for(i=l+1;i

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for(i=t+1;i

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{draw_box(25,8,55,20);gotoxy(30,9);printf("customer maintenance");gotoxy(28,11);printf("1. new customer");gotoxy(28,13);printf("2. transactions");gotoxy(28,15);printf("3. modify customer");gotoxy(28,17);printf("4. close account");gotoxy(28,19);printf("5. return to main menu");

gotoxy(31,21);printf("enter your option");scanf("%d",&opn1);switch(opn1){case 1:printf("new customer details");add_acct();clrscr();break;case 2:printf("transactions");amt_trans();break;case 3:printf("editing customer details");mod_acct();clrscr();break;

case 4:printf("account closing");clos_acct();clrscr();break;case 5:if(opn1==5)

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break;}}}void add_acct() //addition of customer{char c,nxt='Y';int q=1,q1=1,accno,n;FILE *f1;while(nxt=='y'){q=1;q1=1;clrscr();

draw_box(17,3,60,6);gotoxy(24,4);printf("new customer details account opening");gotoxy(24,5);printf("---------------------------");while(q){draw_box(8,7,70,16);gotoxy(10,8);printf("enter the account number");scanf("%d",&accno);if(accno

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f1=fopen("customer.txt","a+");customer.acno=accno;fflush(stdin);gotoxy(10,9);printf("customer name:");gets(customer.name);gotoxy(10,10);printf("customer's father name:");gets(customer.fname);gotoxy(10,11);printf("customer address:");gets(customer.add1);gotoxy(10,12);printf(" :");

gets(customer.add2);gotoxy(10,13);printf(" :");gets(customer.add3);while(q1){gotoxy(10,15);printf("amount:");scanf("%f",&customer.balance);if(customer.balance==0)printf("amount cannot be zero.re-enter");elseq1=0;}customer.opn_bal=customer.balance;fwrite(&customer,sizeof(customer),1,f1);fclose(f1);printf("\n more new customer(y/n)?");nxt=toupper(getch());

}}void mod_acct() //editing customer details{int accno;char yorn,found='N';char nm[20],fnm[20];

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char ad1[15],ad2[15],ad3[15];float bal=0.0;FILE*f1,*f2;clrscr();f1=fopen("customer.txt","r");f2=fopen("data.txt","w");printf("enter the customer number");scanf("%d",&accno);while(fread(&customer,sizeof(customer),1,f1)!=0){if(customer.acno==accno){found='Y';bal=customer.balance;

strcpy(nm,customer.name);strcpy(fnm,customer.fname);strcpy(ad1,customer.add1);strcpy(ad2,customer.add2);strcpy(ad3,customer.add3);draw_box(17,3,60,6);gotoxy(24,4);printf("editing of customer information");gotoxy(24,5);printf("------------------");cusdetail();gotoxy(20,15);printf("do you want to edit(Y/N)");if(yorn=='Y');{gotoxy(10,17);textcolor(GREEN);cprintf("press ENTER to retain the old data");textcolor(WHITE);

gotoxy(10,18);fflush(stdin);printf("customer name :");gets(nm);gotoxy(10,19);printf("father name :");gets(fnm);

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gotoxy(10,20);printf("customer address:");gets(ad1);gotoxy(10,21);printf(" city: ");gets(ad2);gotoxy(10,22);printf(" state :");gets(ad3);customer.balance=bal;if(strlen(nm)!=0)strcpy(customer.name,nm);if(strlen(fnm)!=0)strcpy(customer.fname,fnm);

if(strlen(ad1)!=0)strcpy(customer.add1,ad1);if(strlen(ad2)!=0)strcpy(customer.add2,ad2);if(strlen(ad3)!=0)ststrcpy(customer.add3,ad3);}}fwrite(&customer,sizeof(customer),1,f2);}fclose(f1);fclose(f2);remove("customer.txt");remname("data.txt","customer.txt");if(found=='N'){printf("\n%daccount number not found",accno);getch();}

}void cusdetail(){draw_box(8,7,70,16);gotoxy(10,8);printf("customer number:%d",customer.acno);gotoxy(10,9);

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printf("customer name:%s",customer.name);gotoxy(10,10);printf("father's name:%s",customer.fname);gotoxy(10,11);printf("customer address:%s",customer.add1);gotoxy(10,12);printf("city:%s",customer.add2);gotoxy(10,13);printf("state:%s",customer.add3);gotoxy(10,14);printf("balance is:%15.f",customer.balance);}void repomenu() //reports menu{

int opn1;char opn;opn1=2;while(opn1>=1&&opn1

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disp_baln();break;case 2:printf("customer details");disp_acct();break;case 3:printf("statement of accounts");statement();clrscr();break;case 4:printf("transaction report");clrscr();

do{printf("\nA. for all transactions B.for a date");opn=toupper(getch());if(opn=='A')dailytrans();if(opn=='B');datetrans();}while(opn=='A'||opn=='B');break;case 5:if(opn1==5)break;}}

disp_acct() //listing of all customer details{int ln=3;

FILE *f1;f1=fopen("customer.txt","r");if(f1==NULL){printf("CUSTOMER.TXT file not exist");getch();}

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hdng1();while(fread(&customer,sizeof(customer),1,f1)!=0){printf("\n");printf("%-20s%-20s",customer.name,customer.fname);printf("%5d",customer.acno);printf("%15.2f\n",customer.balance);printf("%-15s%-15s",customer.add1,customer.add2);printf("%-15s\n",customer.add3);draw_line('-',77);ln=ln+3;if(ln>18){printf("\npress any key to continue");

getch();hdng1();ln=3;}}

fclose(f1);getch();}void hdng1(){clrscr();gotoxy(32,2);cprintf("list of customers");gotoxy(1,3);draw_line('*',77);gotoxy(3,4);textcolor(BLUE);printf("customer's name father's name account number

balance");gotoxy(3,5);cprintf("address");gotoxy(1,6);draw_line('*',77);textcolor(WHITE);}

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void disp_baln() //listing of balance of all customers{float tot=0.0;int sno=0,ln=3;FILE *f1;f1=fopen("customer.txt","r");if(f1==NULL)printf("\nCUSTOMER.TXT file not exist");hdng();while(fread(&customer,sizeof(customer),1,f1)!=0){sno=sno+1;printf("\n");printf("%5d%5d",sno,customer.acno);

printf(" %-20s%15.2f\n",customer.name,customer.balance);tot=tot+customer.balance;ln=ln+2;if(ln>19){printf("press any key to continue");getch();hdng();ln=3;}}fclose(f1);draw_line('=',77);textcolor(WHITE);cprintf(" total %15.2f",tot);printf("\n");draw_line('=',77);getch();}

void hdng(){clrscr();gotoxy(32,2);cprintf("list of customers with balances");gotoxy(1,3);draw_line('*',77);

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gotoxy(3,4);textcolor(BLUE);cprintf("sr.no.A/C no. customer name balance");gotoxy(1,5);draw_line('*',77);printf("\n");textcolor(WHITE);}void amt_trans() //transaction posting procedure{int accno,q1,dd,mm,yy;float amt=0.0,t;char dorc='C',found='N';char ds[3],ms[3],ys[5],dm[6],dt[11];

struct date d;FILE *f1,*f2,*f3;f1=fopen("customer.txt","r");f2=fopen("data.txt","w");f3=fopen("trans.txt","a");clrscr();printf("\nenter the customer number");scanf("%d",&accno);while(fread(&customer,sizeof(customer),1,f1)!=0){if(customer.acno=accno){found='Y';while(q){printf("\n(D)ebit or(C)redit(Q)uit:");dorc=toupper(getch());if(dorc=='Q')exit(0);

if(dorc!='Q'&& dorc!='D'&& dorc!='C')printf("\ninvalid option");elseq=0;}printf("\nenter the amount:");scanf("%f",&amt);

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if(dorc=='D'&&(MINBAL>(customer.balance-amt)))printf("\nNOT ENOUGH BALANCE");else{if(dorc=='C'){customer.balance=customer.balance+amt;}if(dorc=='D'){customer.balance=customer.balance-amt;amt=amt*(-1);}getdate(&d);

dd=d.da_day;mm=d.da_mon;yy=d.da_year;itoa(dd,ds,10);itoa(mm,ms,10);itoa(yy,ys,10);strcpy(dm,ds);strcat(dt,dm);strcpy(dt,dm);strcat(dt,ys);transact.acno=customer.acno;transact.amt=amt;strcpy(transact.dt,dt);fwrite(&transact,sizeof(transact),1,f3);}}if(dorc=='Q'||dorc=='Q');{fclose(f1);

fclose(f2);fclose(f3);remove("customer.txt");renamr("data.txt","customer.txt");exit(0);}fwrite(&customer,sizeof(customer),1,f2);

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}fclose(f1);fclose(f2);fclose(f3);remove("customer.txt");rename("customer.txt");if(found=='N')printf("\n%d account number not found",accno);getch();}void dailytrans() //listing of all transactions{int sn=0,ln=3;float crtot=0.0,drtot=0.0;

FILE *f3;clrscr();f3=fopen("trans.txt","r");if(f3==NULL){printf("\n TRANS.TXT file not exist");getch();}printf("\n list of transactions\n");draw_line('-',75);printf("\nSr.no. Date A/C no. Credit Debit\n");draw_line('-',75);while(fread(&transact,sizeof(transact),1,f3)!=0){sn=sn+1;printf("\n%5d%11s%5d",sn,transact.dt,transact.acno);if(transact.amt

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}ln=ln+1;if(ln>22){printf("\npress any key to continue");getch();clrscr();printf("\n list of transactions\n");draw_line('-',75);printf("\nsr.no. date A/C no. credit debit\n");draw_line('-',75);ln=3;}}

printf("\n");draw_line('-',75);printf("\ntotal %15.2f%15.2f\n",crtot,drtot);draw_line('-',75);fclose(f3);getch();}void datetrans() //listing of transactions for a particular date{int sn=0;float crtot=0.0,drtot=0.0;char dt[9];FILE *f3;clrscr();f3=fopen("trans.txt","r");printf("enter the date(DDMMYYYY)");scanf("%s",&dt);printf("\nlist of transactions");draw_line('-',75);

printf("\nsr.no. date A/C no. credit debit\n");draw_line('-',75);while(fread(&transact,sizeof(transact),1,f3)!=0){if((strcmp(dt,transact.dt))==0){sn=sn+1;

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printf("\n%5d%11s%5d",sn,transact.dt,transact.acno);if(transact.amt

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printf("customer name:%s",customer.name);printf("\naccount number: %5d",customer.acno);printf("\nfather's name :%s",customer.fname);printf("\naddress :%s",customer.add1);printf("\n :%s",customer.add2);printf("\n :%s",customer.add3);printf("\n balance :%15.2f",customer.balance);tbal=customer.opn_bal;printf("\n");draw_line('=',78);printf("\n");printf("sr.no. date ");printf("credit debit balance");printf("\n");

printf("opening balance %15.2f",customer.opn_bal);while(fread(&transact,sizeof(transact),1,f3!=0)){if(transact.acno==accno){found='Y';sn=sn+1;printf("\n%4d %s",sn,transact.dt);if(transact.amt>0){crtot=crtot+transact.amt;tbal=tbal+transact.amt;printf(" %15.2f",transact.amt);printf(" %15.2f",tbal);}else{drtot=drtot+transact.amt;tbal=tbal+transact.amt;

printf(" %15.2f",transact.amt);printf("%15.2f",tbal);}}}printf("\n");draw_line('~',78);

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printf("\n");printf("total %15.2f, %15.2f ",drtot,tbal);}}if(found=='N')printf("\n%daccount number not found",accno);fclose(f1);fclose(f3);getch();}void clos_acct() //account closing procedure{int accno;char cor,yorn;

char found='N';FILE *f1,*f2;f1=fopen("customer.txt","r");f2=fopen("data.txt","w");clrscr();printf("\n ACCOUNT CLOSING");printf("\n enter the account number");scanf("%d",&accno);clrscr();while(fread(&customer,sizeof(customer),1,f1)!=0){yorn='N';cot='N';if(customer.acno==accno){found='Y';draw_box(15,5,60,13);gotoxy(17,6);cprintf("account number : %5d",customer.acno);

gotoxy(17,7);cprintf("customer name :%-20s",customer.name);gotoxy(17,8);cprintf("father's name :%-20s",customer.fname);gotoxy(17,9);cprintf("address :%-15s",customer.add1);gotoxy(17,10);

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cprintf(" :%-15s",customer.add2);gotoxy(17,11);cprintf(" :%-15s",customer.add3);gotoxy(17,12);cprintf("Balance :%15.2f",customer.balance);printf("\n");printf("\n IS THIS RECORD CORRECT(Y/N)?");cor=toupper(getch());if(cor=='Y'){gotoxy(25,16);textcolor(RED+BLINK);cprintf("ARE YOU SURE YOU WANT");gotoxy(25,17);

cprintf("TO DELETE THIS RECORD(Y/N)?");yorn=toupper(getch());textcolor(WHITE);}}if(yorn!='Y')fwrite(&customer,sizeof(customer),1,f2);if(found=='Y' && yorn=='Y'){printf("\nrecord deleted");getch();}if(found=='Y' && cor=='Y' && yorn=='N'){printf("\nrecord not deleted");getch();}

if(found=='N')

{printf("\n%d Account number not found",accno);getch();}fclose(f1);fclose(f2);remove("customer.txt");

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rename("data.txt"."customer,txt");}void enquiry(){int accno;

FILE *f1;f1=fopen("customer.txt","r");clrscr();printf("Enter the customer number");scanf("%d",&accno);draw_box(22,3,35,6);gotoxy(24,4);printf("ENQUIRY");

gotoxy(24,5);printf("----------");while(fread(&customer,sizeof(customer),1,f1)!=0){if(customer.acno==accno){cusdetail();}}fclose(f1);getch();}intchkexist(inta){int y=0;FILE*f1;f1=fopen("customer.txt","r");while(fread(&customer,sizeof(customer),1,f1)!=0){

if(customer.acno==a)y=1;elsey=0;}fclose(f1);return y;

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}

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BENEFITS OF THE PROJECT

The following are the benefits from the system: -

1. All the reports are timely generated with 100% accuracy2. Fast retrieval of data.3. No delay in meeting notices.4. Neat and clean reports.5. Lesser cost as compared to existing system.6. The user can handle a no. Of queries at a given time.

7. The data can be printed on printer.

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LIMITATIONS OF THE PROJECT

Every system has some drawbacks. While designing thesoftware, every care has been taken but still the following arethe points were left during the development: -

1. There is no provision for backup of data from systemfailures or corruption of data.

2. The results of output depend upon the accuracy of datainput by the user.

3. It is a stand-alone system.4. No security is provided.5. This software can print data on plain papers, not on

preprinted papers.

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CONCLUSION

By developing this project I concluded that computerizedsystem makes the working more easy and understandable.Because of the computerized system the company has noneed to maintain big registers, as the information of bigregisters can be stored in small floppies and that for long time.In the project report also we have studied how we can keepour computer controlled with the help of computerizedapproach. We come to know that how through main menu, thecomputer control the overall system of financial controlsystem . It is not possible to spend a lot of time in maintainingbulky register for record for company either big or smallbecause it is time consuming as well as money consuming andalso the manual system is not very fast. The main advantageof the computerized accounting system is that the accountsare prepared faster and with accuracy. The accounting reportscan be generated at any time. But the drawback is that the

user have experience, how to operate the accounts and hehas to do some paper work before entering the accountinformation on paper. Moreover the company have to preparesome document manually which are generated by this project.The financial accounting is very wide application.