K-12 State Reporting Overview for Administrators

Copyright © 2013, FCMAT/California School Information Services

July 1, 2013

Agenda

K-12 State Reporting Overview for Administrators, v2.1, 20131104 2

Objectives

K-12 State Reporting Overview for Administrators, v2.1, 20131104 3

Participants will have an understanding of:

K-12 State Reporting Overview for Administrators, v2.1, 20131104 4

CALPADS Overview

K-12 State Reporting Overview for Administrators, v2.1, 20131104 5

California Pupil Achievement Data System

(CALPADS)

California’s response to the NCLB accountability and reporting requirement

Designed to track students as the enroll and exit CA K-12 schools Multiple collections throughout the school year replacing previous

statewide data collections Certified Data are used for funding and accountability Data used for education policy and research

CALPADS Users

6

K-12 State Reporting Overview for Administrators, v2.1, 20131104

CALPADS Data Collections

K-12 State Reporting Overview for Administrators, v2.1, 20131104 7

Data Submission/ Certification Process

K-12 State Reporting Overview for Administrators, v2.1, 20131104 8

Data extracted Data extracted from local SISfrom local SIS

Upload files

Passed Records

Overnight Processing

Posted records processedPosted records processed

Reports Verified and Certified

Reports Verified and Certified

Certification ReportsFall Aggregates

K-12 State Reporting Overview for Administrators, v2.1, 20131104 9

Aggregate Reports Fall 1 Fall 2

1.1 Enrollment - Primary Status by Subgroups x 1.6 Graduates and Dropouts by Subgroup x 1.9 Completers and Dropouts - Count x 1.17 FRPM/EL/FY Count x2.12 - English Language Acquisition Status - ELs Reclassified RFEP x 2.1-Title III Eligible Immigrants - Count x 2.8 - English Language Acquisition Status - Count by Primary Language x 2.9 - English Language Acquisition Status - Census Comparison x 2.4 - English Learner Education Services - Student Count Unduplicated x2.5 - English Learner Education Services - Unduplicated Countof Teachers Providing EL Services x

3.4 - NCLB Core Course Section Compliance - Count by Content Area x3.6 - Course Section Enrollment - Count by Content Area x4.1 - Staff Count and FTE by Job Classification x

Certification ReportsEOY Aggregates

K-12 State Reporting Overview for Administrators, v2.1, 20131104 10

Aggregate Reports EOY1 EOY2 EOY3 EOY4

3.9 - Course Sections Completed - Count by Content Area for Departmentalized Courses x

3.12 - Career Technical Education Participants - Count Disaggregated x 3.14 - Career Technical Education Concentrators and Completers - Count by Pathway x

5.1 - Program Participants - Count x

5.4 - Homeless Students Enrolled - Unduplicated Count by School x

7.1 - Discipline Incidents - Count by Most Severe Offense x

7.3 - Disciplinary Actions - Count x

7.4 - Discipline Actions - Count by Offense x

7.6 - Discipline Actions - Persistently Dangerous Offense Explulsions x

6.1 - CAHSEE Waivers and Exemptions - Count x

Fall 1Sample Certification Report

K-12 State Reporting Overview for Administrators, v2.1, 20131104 11

Fall 1Sample Certification Report

K-12 State Reporting Overview for Administrators, v2.1, 20131104 12

1.17 FRPM/English Learner/Foster Youth Count   

Academic Year: 2013-2014 LEA: Santa Dimingo

View: SNAPSHOT School Type: Continuation High Schools,High School District,High Schools (Public)

As Of: 10/2/2012 School: ALL

Non-Charter School(s) 

Free/Reduced Meal Eligibility Counts Based On:

School Code School NameTotal

Enrollment

Free & Reduced Meal

Program: 181/182

Foster or Homeless1

Migrant Program:

135Direct

Certification

Total Unduplicated

Eligible Free/Reduced Meal Counts

EL Funding Eligible2

Unduplicated FRPM/EL Eligible Count

CDSS Foster Youth3

Unduplicated FRPM/EL/

Foster Youth Total4

3530099San German Continuation High 672 62 4 13 37 88 76 94 23 117

3569999 San Benificial High 5261 1025 34 489 292 1211 1327 1357 32 13893591999 Juvenile Justice High 145 145 0 0 46 145 89 145 12 145

TOTAL-Selected Schools 6078 1332 38 502 375 1444 1493 1504 67 1651

Charter School(s) 

Free/Reduced Meal Eligibility Counts Based On:

School Code School NameTotal

Enrollment

Free & Reduced Meal

Program: 181/182

Foster or Homeless1

Migrant Program:

135Direct

Certification

Total Unduplicated

Eligible Free/Reduced Meal Counts

EL Funding Eligible2

Unduplicated FRPM/EL

Eligible Count

CDSS Foster Youth3

Unduplicated FRPM/EL/

Foster Youth Total4

5300990Santa Dimingo Preparatory 312 22 4 3 25 25 40 40 3 43

65999999

San Benificial Performing Arts Academy 113 5 0 0 0 5 37 37 0 37

TOTAL-Selected Schools 425 27 4 3 25 30 77 77 3 80

Fall 2 Certification Report Sample

K-12 State Reporting Overview for Administrators, v2.1, 20131104 13

Assessment and Accountability

Assessment Results loaded throughout school year as data becomes available

Summary and Detailed Reports available Accountability Reports detail which students are

counted in which subgroups Mismatched records need to be resolved in

Suspense Resolution

K-12 State Reporting Overview for Administrators, v2.1, 20131104 14

Direct Certification

Data matched monthly to directly certify students eligible for free meals

Uses address information to match to CalWORKs and Food Stamp data file extracts

Data used in FRPM calculations for LCFF

K-12 State Reporting Overview for Administrators, v2.1, 20131104 15

CALPADS Reporting Schedule 2013-14

July August September October November December January February March April May June

CALPADS Submissions

EOY Subm Window

EOY Amendment Window

Fall1 Submission WindowF1 Amdmt Window

EOY Submission Window

Fall 2 Submission Window Fall 2 Amendment Window

Assessment Corrections

Suspense ResolutionSTAR P2

Corrections Suspense ResolutionSTAR P3

CorrectionsSR

CELDT Corr’s

Suspense Resolution

SRCAHSEE Data Corrections

(for 12-13)Suspense Resolution

K-12 State Reporting Overview for Administrators, v2.1, 20131104 16

CALPADS Submission Certification Process

K-12 State Reporting Overview for Administrators, v2.1, 20131104 17

HOW CALPADS DATA ARE USED

K-12 State Reporting Overview for Administrators, v2.1, 20131104 18

How CALPADS Data are Used

K-12 State Reporting Overview for Administrators, v2.1, 20131104 19

Annual Submission

State or Federal

State/Federal Data Usage LEA Impact if Not Certified

Fall 1 State

DataQuest (Enrollment, Graduates, Dropouts, and SNOR) 0 counts

School Accountability Report Card (SARC) No SARC prepopulation

Economic Impact Aid (EIA) Program funding calculation

0 counts & 0 funding for COEs operating Juvenile Court schools and EIA-designated small rural districts

Department of Finance for LCFF Supplemental and Concentration funding

0 counts and impact on funding

Quality Education Investment Act (QEIA) funding 0 counts & 0 funding

Department of Finance for budget projections 0 counts

To address requests from policy makers, researchers, and other entities

0 counts

How CALPADS Data are Used

K-12 State Reporting Overview for Administrators, v2.1, 20131104 20

Annual Submission

State or Federal

State/Federal Data Usage LEA Impact if Not Certified

Fall 1

Federal

Title I and Title II

0 counts & 0 funding for COEs and Direct Funded Charter schools

NCLB Consolidated State Performance Report (CSPR) 0 counts

NCLB Title III Limited English Proficiency Program0 counts & 0 funding

NCLB Title III Immigrant Program (SNOR)0 counts & 0 funding

Titles VI & IX reports for the Civil Rights Act of 1964 0 counts

Individuals with Disabilities Education Act (IDEA) 0 counts

Various U.S. Department of Education (ED) organizational websites

0 counts

State & Federal

Eligibility to apply for various state and federal grants (especially those based on counts of socioeconomically disadvantaged students)

0 counts and ineligibility to apply for grants

How CALPADS Data are Used

K-12 State Reporting Overview for Administrators, v2.1, 20131104 21

Annual Submission

State or Federal

State/Federal Data UsageLEA Impact if Not

Certified

Fall 2

StateDataQuest (Teacher Counts, Course Enrollments and EL Services)

0 counts

CCR Title V, Section 97 (certificated staff)0 counts

Federal

NCLB Consolidated State Performance Report (CSPR)0 counts

Highly Qualified Teacher (HQT)0 counts and potential placement on sanction list

How CALPADS Data are Used

K-12 State Reporting Overview for Administrators, v2.1, 20131104 22

Annual Submission

State or Federal

State/Federal Data UsageLEA Impact if Not

Certified

EOY-1State DataQuest (Course Completion & CTE) 0 counts

Federal Carl Perkins Program (CTE Concentrators and Completers) 0 counts & grant eligibility

EOY-2

State DataQuest (Programs and Homeless) 0 counts

Federal

Elementary and Secondary Education Act (ESEA) Title 1, Part A Neglected 0 counts & grant eligibility

EDEN (Education Data Exchange Network) Reporting 0 counts

NCLB Consolidated State Performance Report (CSPR)0 counts

EOY-3

State DataQuest (Discipline) 0 counts

Federal

NCLB Consolidated State Performance Report (CSPR) 0 counts

NCLB Title IX - At Risk/Persistently Dangerous Schools 0 counts

ESEA Title IV, Part A, Subpart 3, Section 4141 (e) - Firearm Offenses 0 counts

Gun Free Schools Act Annual Survey 0 counts

EOY-4 State DataQuest (Waivers and Exemptions) 0 counts

How CALPADS Data are Used

K-12 State Reporting Overview for Administrators, v2.1, 2013110423

Annual Submission

State or Federal

State/Federal Data UsageLEA Impact if Not

Certified

Assessments

State

School Accountability Report Card (SARC)

Assessment data is not certified, but if Suspense records are not fixed counts will be lower. Enrollment and Exit data in the CALPADS Operational Data Store are used to determine continuous enrollment; STAR and CAHSEE scores of students not continuously enrolled will not be included in API and AYP calculations

Academic Performance Index (API) Base and Growth

Federal Adequate Yearly Progress (AYP) targets

K-12 State Reporting Overview for Administrators, v2.1, 20131104 25

Lessons Learned and Best Practices

K-12 State Reporting Overview for Administrators, v2.1, 20131104 26

It Takes an Organization

K-12 State Reporting Overview for Administrators, v2.1, 20131104 27

The Right People for the Job

• Get the right person/people to coordinate

• Mix of technical, operational knowledge, and organizational skills required

• Allocate adequate resources• One person cannot do

everything

• They need your support

K-12 State Reporting Overview for Administrators, v2.1, 20131104 28

Lots of Details

K-12 State Reporting Overview for Administrators, v2.1, 20131104 29

Information Systems

IDENTIFY SYSTEM OF RECORDIDENTIFY SYSTEM OF RECORD

STUDENTSYSTEM

Student NameAddress

Gender - EthnicityBirth date

Parent Info

Disability CodesIEP Info – Services

Student NameGender – Ethnicity

Birth date

SPECIALEDUCATIONTEACHER INFO

NAMEEXPERIENCE

CREDENTIALS

HUMANRESOURCES

FOODSERVICES

FREE/REDUCED INFO

STUDENT NAMEADDRESS

PARENT INFO

Special EdStaff

Special EdStaff

HR StaffHR Staff

Food Service Staff

Food Service Staff

School Site Staff

School Site Staff

DESIGNATE DATA STEWARDSDESIGNATE DATA STEWARDS

K-12 State Reporting Overview for Administrators, v2.1, 20131104 30

Data Management Team

Create and Support a cross-functional Data Management Team

Set policies Hold accountable

Take a systematic approach to systems

Make sure systems can work together and can be supported

K-12 State Reporting Overview for Administrators, v2.1, 20131104 32

Resources

CSIShttp://csis.fcmat.org

CDEhttp://www.cde.ca.gov/

CALPADShttp://www.cde.ca.gov/ds/sp/cl/

CBEDS-ORAhttp://www.cde.ca.gov/ds/sd/cb/

FCMAT http://www.fcmat.org/

LCFF Information

CDE http://www.cde.ca.gov/fg/aa/lc/lcffoverview.asp LCFF@cde.ca.gov 916-324-4728

K-12 State Reporting Overview for Administrators, v2.1, 20131104 33

K-12 State Reporting Overview for Administrators, v2.1, 20131104 34

CSIS Resources

Data Management Resourceshttp://csis.fcmat.org/Pages/Data-Management.aspx

CALPADS Tools and Sampleshttp://csis.fcmat.org/Pages/Tools-Samples-Links.aspx

K-12 State Reporting Overview for Administrators, v2.1, 20131104 35

Resources

Listservs CALPADS:

http://www.cde.ca.gov/ds/sp/cl/listservs.asp CSIS:

http://csis.fcmat.org/Pages/Listserv.aspx CETPA

http://www.cetpa-k12.org/pub/htdocs/listserv.html

K-12 State Reporting Overview for Administrators, v2.1, 20131104 36

Summary

State Reporting Requirements Overview Why you should care about State Reporting Lessons Learned and Best Practices Resources and Support

Please Complete Our Survey

http://www.surveyexpression.com/s/21728/calpads

K-12 State Reporting Overview for Administrators, v2.1, 20131104 37

K-12 State Reporting Overview for Administrators, v2.1, 20131104 38

Questions