KAGAWARAN NG KATARUNGAN Department of Justice...1.3 CSC-DBM Joint Circulars No. 1, s. 2012 re: grant of step increment/s due ... Page 2 of 5. 9.0" Separate guidelines will be issued

Oj^

Republika ng Pilipinas

KAGAWARAN NG KATARUNGAN

Department of JusticeManila

DEPARTMENT CIRCULAR NO.0 5

TO Undersecretaries and Assistant Secretaries, andHeads of Servlces/Offlces/Dlvlslons In DOJ Proper

SUBJECT Guidelines for Performance Evaluation and Incentives In theDOJ Proper for CY 2018

DATE 07 January 2019

1.0 This is to provide guidelines on performance evaluation In the DOJ Proper inline with the following issuances:

1.1 Civil Service Commission (CSC) Memorandum Circular No. 6, s. 2012and Department Circulars (D.C.) No. 017, s. 2014, re: Implementation ofStrategic Performance Management System (SPMS) in the DOJ Proper;

1.2 Memorandum Circular (M.C.) No. 2018-1 of the Inter-Agency Task Forceon the Harmonization of National Government Performance Monitoring,Information and Reporting Systems (AO 25 Task Force), and DepartmentCircular (D.C.) No. 030, s. 2018, Re: FY 2018 Performance-Based Bonus(PBB);

1.3 CSC-DBM Joint Circulars No. 1, s. 2012 re: grant of step increment/s dueto meritorious service and length of service;

1.4 Performance-Informed budget and Program Expenditure ClassificationFramework under the FY 2018 General Appropriations Act, and budgetaccountability requirements of the Department of Budget andManagement and Commission on Audit;

1.5 Executive Order No. 27, s. 2017 and Department Circular No. 039, s.2017, Re: Philippine Development Plan and DOJ Development Plan for2017-2022; and

1.6 Department Order No. 323, s. 2017 Re: Monitoring and EvaluationSystem for Delegated Responsibilities/Functions/Authority of SeniorOfficials and Progress of Priority Programs/Projects/Policies.

Scope

2.0 This Circular covers all Services/Offices and Program units in the DOJ Proper(main office), excluding Regional, Provincial and City Prosecution offices underthe National Prosecution Service (NPS) covered by separate issuance/s.

Page 1 of 5

Office Petformance Evaluation Measures and Requirements

3.0 The performance of the following offices shall be evaluated separately:

3.1 Office of the Secretary3.2 Offices of Undersecretaries

3.3 Offices of Assistant Secretaries;3.4 Legal Staff;3.5 Board of Pardons and Parole;3.6 Office of Cybercrime;3.7 Office for Competition;3.8 Technical Staff;3.9 Administrative Service;3.10 Financial Service;3.11 Planning and Management Service;3.12 Internal Audit Service;

3.13 Witness Protection Program;3.14 Board of Claims;3.15 AO 35 Task Force;3.16 Office for Alternative Dispute Resolution;3.17 Inter-Agency Council Against Trafficking Secretariat; and3.18 DOJ Action Center.

4.0 Clustering into delivery units for purposes of ranking and PBB shall be subjectto recommendation of the Performance Management Team and approval of theSecretary.

5.0 Attached is the prescribed performance evaluation matrices with theperformance indicators, targets and rating scales (Annex "A") to form part of theOffice Performance Commitment Review (OPCR) forms, against which theoffice/unit performance shall be measured and rated.

6.0 The following accomplishment reports should be completely submitted to thePlanning and Statistics Division (PSD) not later than 15 January 2019:

6.1 Quarterly Accomplishment Report (QAR) form (Annex "B") as prescribedin the earlier cited Department Circular No. 017, s. 2014; and

6.2 Accomplishment Report on Priority Programs/Projects/Activities andOther Assigned/Delegated Duties and Responsibilities (Annex "C"), as ofyearend 2018, in relation to the DOJ Development Plan under D.C. 039,s. 2017, and Delineation of Duties and Responsibilities.

7.0 The said reports with deficient and/or incorrect data shall not be processed,hence evaluation will be deferred subject to the necessary adjustment orcorrection.

8.0 The calculated accomplishment rates under SPMS shall serve as officeperformance ratings, based on the submitted accomplishment reports on theprescribed performance measures cited in item 5.0 above.

Page 2 of 5

9.0" Separate guidelines will be issued based on the provisions of MC 2018-1 andguidance of the A025 lATF particularly on the streamlining and processimprovement of agency/office critical services, as among the eligibilityrequirements to the FY 2018 PBB.

10.0 To determine the corresponding PBB amounts, the following PBB percentagedistribution shall be applied in accordance with AO 25 Task Force MC 2018-1:10.1 "Best" delivery unit - Top 10%;10.2 "Better" delivery unit - Next 25%;10.3 "Good" delivery unit - Next 65%.

11.0 In case of equal adjectival ratings and calculated weighted scores among twoor more delivery units, forced ranking shall be based on assessment ofperformance aspects such as service/output quality and responsiveness notquantified and included in the prescribed indicators.

Yearend Report

12.0 Apart from the said quarterly accomplishment reports, all offices shall submit to thePSD yearend reports in narrative form with the following information forinclusion/consideration in the DOJ Annual Report and other reports to oversightagencies, as applicable, pursuant to Section 43, Book I of Executive Order No. 292and as part of the Department's monitoring system and requirements for oversightcompliance and public information:12.1 Office functions/mandates;12.2 Annual accomplishments with pertinent statistics/data, including manpower;12.3 Major challenges and constraints; and12.4 Strategic direction and key action plans for CY 2018 including priority

programs/project/activities under the DOJ Development Plan and othergovernment plans and policies.

Requirements and Performance Incentives for Individuals/Employees

13.0 Third level officials shall be rated and ranked using the Career ExecutiveService Performance Evaluation System (CESPES) and should receive a ratingof at least "satisfactory".

14.0 First and second level employees/officers shall be rated through the SPMSunder OSC M.C. No. 6, s. 2012, and D.C. No. 017, s. 2014. The saidemployees/officers should receive a rating of at least "satisfactory".

15.0 In case that an employee is partially detailed or assigned to more than one (1)office (i.e. concurrently or otherwise) within the same rating period, the followinggeneral guidance shall be observed:

15.1 Separate IPCR with commitments, targets and accomplishments can besubmitted to and rated by the supervisor/head of each office where theemployee is assigned;

15.2 The employee's ratings in both/all offices assigned to shall beproportionately aggregated/averaged to determine the overall employeerating for the rating period covered; and

Page 3 of 5

15.3 For purposes of performance-based incentives, the employee shall belisted In the office wherein he/she had spent more time or effort, as thecase may be, subject to agreement of the supervisors or determinationof the PMT, as necessary.

16.0 The Individual Performance Commitment and Review (IPCR) forms withapproved accomplishments and ratings by heads of offices, as well as theSummary List of Employee Ratings (copy attached), shall be submitted to thePersonnel Division on or before 31 January 2019.

17.0 Pursuant to 080 MO No. 6, s. 2012, the average rating of all Individualperformance assessments shall not be higher than the calculated performancerating of the office based on evaluation and rating by the PMT. If otherwise, thehead of office concerned shall be required to adjust the Individual employeeratings to conform with the said policy.

18.0 The PBB rates of Individual employees shall depend on the ranking of theirdelivery unit, based on the Individual's monthly basic salary as of December 31,2018, as follows, but not lower than P5,000.00:

Performance CategoryPBB as % of Monthly

Basic Salary"Best" delivery unit 65%

"Better" delivery unit 57.5%

"Good" delivery unit 50%

19.0 Step Increments due to meritorious performance pursuant to OSO-DBM JointCirculars No. 1, s. 2012, may be granted to qualified officials/employees withinthe 5% of the total number of personnel In every office, as follows:19.1 Two (2) steps for two (2) ratings of "outstanding" during the two (2) rating

periods within a calendar year; and19.2 One (1) step for one (1) rating of "outstanding" and one (1) rating of "very

satisfactory", or two (2) ratings of "very satisfactory" during the two (2)rating periods within a calendar year.

20.0 Based on the said percentage criteria, the Personnel Division shallproportionately determine the maximum number of personnel In each office tobe qualified for the said step Increment, based on the plantllla and actualdeployment of personnel. Heads of the said offices shall then determine thesubordinate personnel who will be granted such benefit, subject to the citedrequired performance rating.

21.0 Eligibility for the FY 2018 PBB and step Increment for meritorious performancerequires compliance to the SPMS. Non-compliance to the followingrequirements shall warrant disqualification of offices/employees concerned:21.1 Reports required under Items 6.0 and 12.0; and21.2 Duly accomplished/approved IPCR forms, with success Indicators,

accomplishments and ratings for Individual employees.

22.0 Individual performance evaluation/rating and/or grant of the subject Incentivesmay be withheld pending compliance of the following:22.1 All offlclals/offlcers/employees - liquidation of cash advances that are

overdue at the time of grant of Incentive; and

Page 4 of 5

22.2 Heads of offices concerned - submission of report/certification onstreamlining/process improvement of critical services andimplementation of ISO Quality Management System requirements (i.e.subject to separate guidelines), as applicable.

Implementation Procedures

23.0 The PMT shall oversee PBB implementation in accordance with the hereinguidelines and provide further guidance or management/policyrecommendations on the matter.

24.0 The Planning and Statistics Division shall provide the PMT the result of theevaluation of office performance based on quarterly accomplishment reportsvis-a-vis the herein adopted indicators, targets and rating scale, as well ascompliance to all other herein requirements.

25.0 The Personnel Diyision shall enforce the requirements and rating/rankingcriteria at the individual/employee level and step increment for meritoriousperformance, including compliance to CESPES and SRMS, policy stated in item17.0, and other pertinent Civil Service and compensation rules and regulations.

26.0 The PMT shall duly inform offices concerned on compliance deficiencies andcalculated office performance and rating based on the reports received andprocessed.

27.0 The PMT may, on its own initiative and upon higher management directive,review/validate office performance ratings especially those that will havesignificant implications/impact on personnel actions such as promotion,incentives and sanctions.

28.0 Concerns/complaints in relation to this guidelines and implementation thereofshall be formally submitted/referred to the PMT Chairperson or raised duringperformance assessment and planning session.

29.0 The Planning and Management Service shall organize a DepartmentAssessment and Planning Session within January 2019 to review/evaluate theaccomplishments based on the reports submitted, and update/ calibrateindicators and targets for 2019 onwards.

30.0 Heads of offices shall ensure that this is disseminated to constituent employeesimmediately upon receipt.

31.0 This Circular takes effect immediately and supersedes provisions of previouspolicy issuances/directives inconsistent herewith.

For guidance and compliance of all concerned.

For the Secretary of ̂stice:

Department of JusticeCN: 0201901007

ADRIAÊÎNAND S. SUGAYUnde^cr^ry & Officer-in-Charge

(per De(>e^me/f{Ôrder No. 759 dated 11/20/18)Page 5

llllllilllilllllllil

\ -

Department of JusticeCY 2018 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Office of the Secretary

Annex A

MFO/PAP Performance Indicators Target5 A

lating Seal0

e

0

Rewew of resolutions on appeal,automatic review and motions forreconsideration

Percent of resolutions on appeal, automatic review andmotions for reconsideration reviewed during the period

76%At least

99%

At least

87%

0

At least

68%

£

At least

89%

1

Below

39%

Rewew of resolutions on

administrative casesPercent of resolutions on administrative cases reviewedduring the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Supervision, management andottier assignments/taslks

-

Percent of documents reviewed and other assignmentsacted upon during the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Department of JusticeQUARTERLY ACCOMPLISHMENT REPORT

CY2018

)ffice of the Secretary

Annex E

Outputs/Activities INDICATORS Target(2018)

- ■ . ;;Actuai .

Accomplishrhent :Remarks

'' 'Ist -LQuarter

-2nd . ,Quarter

: - Srd

Quarter

4th

Quarterleview of resolutions on

utomatic

3view and motions for

jconsideration

a. No. of resolutions on appeal, automatic review and motions for reconsideration pending review at the start of the quarterb. No. of resolutions on appeal, automatic review and motions for reconsideration newly received during the quarterc. Total no. of resolutions on appeal, automatic review and motions for reconsideration handled during the quarter = a+bd. No. of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quartere. Percent of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quarter =(dTc)x100%

76%

eviaw of resolutions on

dministrative cases (as

pplicable, pursuant toertinent issuances on

slineation of duties and

ssponsibiiities)

a. No. of resolutions on administrative cases pending review at the start of the quarterb. No. of newly received resolutions on administrative cases for review during the quarterc. Total no. of resolutions on administrative cases for review handled during the quarter = a+fa

d. No. of resolutions on administrative cases reviewed during the quarter

e. Percent of resolutions on administrative cases reviewed during the quarter = (d-i-c)xl 00%76%

upen/ision,

lanagement and other

3Sj' 'ints/ tasks

a. No. of documents for review and other assignments pending at the start of the quarter

b. No. of documents for review and other assignments received during the quarter

c. Total no. of documents for review and other assignments handled during the quarter = a+b

d. No. of documents reviewed and other assignments acted upon during the quarter

e. Percent of documents reviewed and other assignments acted upon during the quarter = (d4-c)x100%76%

jbmitted by:Date

MENARDO i. GUEVARRA

Secretary

Annex A

Department of JusticeCY 2018 OFFICE PERFORWIANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Offices of the Undersecretaries

A. Performance Indicators and Tamotc

B- Priority Programs/Projects/Actlvltles*

MFO/PAP Performance indicators Target5 A

Ming Seale

Review of resolutions on appeal, automaticreview and motions for reconsideration

Percent of resolutions on appeal, automatic reviewand motions for reconsideration reviewed during theperiod 76%

At least

99%

At least

87%

0

At least

68%

At least

39%

1

Below

39%

Keview OT resolutions on administrative cases(as applicable, pursuant to pertinent Issuanceson Delineation of Daiies and Responsibilities)

Percent of resolutions on administrative casesreviewed during the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Supervision, management and otherassignments/tasks

Percent of documents reviewed and otherassignments acted upon during the period

76%

•

At least

99%

At least

87%

At least

68%

At least

39%Below

39%

Strateflv/Actlvity*1. Programs/Projects/Activities under the 2017-2022 DOJ Development Plan Strategy Matrix

being handled/supervised pursuant to pertinent issuances on the delineation of duties andresponsibilities

Indlcator/Tarqet(see 2017-2022 DOJ Development Plan StrategyMatrix)

utner assignments/delegated responsibilities per directives from higher manaaement/authorities (soecifv)

Copy of 2017-2022 DOJ Development Plan attached

Department of Justice

QUARTERLY ACCOMPLISHMENT REPORT

CY 2018

Offices of the Undersecretaries

Annex B

Outputs/Activities INDICATORSTarget

(2018)

Actual

AccomplishmentAnnual Performance

Remarks1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

Total

Reported

Accomplish

ment Rate

Review of resolutions

on appeal, automatic

review and motions for

reconsideration

a. No. of resolutions on appeal, automatic review and motions for reconsideration pending review at tfie start of the quarter

b. No. of resolutions on appeal, automatic review and motions for reconsideration newly received before the last month of the quarter

c. Total no. of resolutions on appeal, automatic review and motions for reconsideration handled during the quarter = a+b

d. No. of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quarter

e. Percent of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quarter =(d-H;)x100% 76%

Review of resolutions

on administrative

cases (as applicable,

pursuant pertinent

issuances on

delineation of duties

and responsibilities)

a. No. of resolutions on administrative cases pending review at the start of the quarter

b. No. of newly received resolutions on administrative cases for review during the quarter

c. Total no. of resolutions on administrative cases for review handled during the quarter = a+b

d. No. of resolutions on administrative cases reviewed during the quarter

e. Percent of resolutions on administrative cases reviewed during the quarter = (d-H:)x100% 76%

Supervision,

management and

ottier assignments/tasks

a. No. of documents for review and other assignments pending at the start of the quarter

b. No. of documents for review and other assignments received during the quarter

c. Total no. of documents for review and other assignments handled during the quarter = a+b


e. Percent of documents reviewed and other assignments acted upon during the quarter = (d-rc)x100% 76%

Submitted by: Date

Undersecretary

/ifin&p G

Department of JusticeAccomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated DutI,CY2018

Duties and Responsibilities*

Office/Program; Office of the Undersecretaries

ProgrartdProjeolIndloatoryTarget Actual Accomplishment Challenges/Constraints S;Priority Programs/Projects/Activities an/s Taken/Recommerided: .

Programs/projects and aotivlUes under the 2017-2022 DOJ DevelopmentPlan (specify each)

(specify indicatorAarget indicated in theDOJ DevPlan Startegy Matrix)

Rpgram/Project/Acti\rity 1

>gram/Project/Acti\rity 2

Program/Project/Activity 3

Program/Project/Acrivity 4Other Assigned/Delegated Duties and Responsibilities

1. Special projects, activities and other assignments (specify each) apartfrom the priority programs/projeots/aotivities Completion of the project within the

prescribed timeframe2. Others (specify)

' '""'"^'"aProgrsms/proJects/activriies specified in the 2017-2022 Phiiippine Leiopment Pian and/or DOJ Deveiopmei PlanSubmitted by:

.Date:

Undersecretary

under Executive Order No. 27 and Department Circular No. 39, s. 2017, respectively.

rf!-?Co:-

Annex A

Department of JusticeCY 2018 OFFICE PERFORIViANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Offices of the Assistant Secretaries

A. Performance Indicators and Tamotc

B. Priority Programs/Proiects/Actlvltles*

MFO/PAP Performance Indicators Target5

fA

bating Seal0

e

0

Review of resolutions on appeal, automaticreview and motions for reconsideration

Percent of resolutions on appeal, automatic reviewand motions for reconsideration reviewed during theperiod 76%

At least

99%

At least

87%

0

At least

68%

At least

39%

1

Below

39% ^

Review of resolutions on administrative cases(as applicable, pursuant to pertinent issuanceson Deiineation of Duties and Responsibiiities)

Percent of resolutions on administrative casesreviewed during the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Supervision, management and otherassignments/tasks

Percent of documents reviewed and otherassignments acted upon during the period 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Strategy/Activity*1. Programs/Projects/Activities under the 2017-2022 DOJ Development Plan Strategy Matrix

being handled/supervised pursuant to pertinent Issuances on the delineation of duties andresponsibilities

Indicator/Target{see 2017-2022 DOJ Development Plan StrategyMatrix)

2. Other assignments/delegated responsibilities per directives from higher management/authorities (specify)

- i-*"

j-.


CY2018

Annex B

)ffices of the Assistant Secretaries

Outputs/Activities INDICATORS Target:(2018).

Actual' ,

Accomplishment .Remarks

Quarter

2nd

CJuarter

3rd,

Quarter

. 4th ;Quarter

ieview of resolutions

n(^ al, automaticsvi&iB and motions for

3conslderafion

a. No, of resolutions on appeal, automatic review and motions for reconsideration pending review at the start of the quarterb. No, of resolutions on appeal, automatic review and motions for reconsideration newly received during the quarterc. Total no, of resolutions on appeal, automatic review and motions for reconsideration handled during the quarter = a+bd. No. of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quartere. Percent of resolutions on appeal, automatic review and motions for reconsideration reviewed during the quarter =(d-j-c)x100%

76%

BVlew of resolutions

n administrative

ases (as applicable,ursuant to pertinentsuances on

alineation of duties

id responsibilities)

a. No, of resolutions on administrative cases pending review at the start of the quarterb. No, of newly received resolutions on administrative cases for review during the quarterc. Total no, of resolutions on administrative cases for review handled during the quarter = a+b

d. No, of resolutions on administrative cases reviewed during the quarter

e. Percent of resolutions on administrative cases reviewed during the quarter = (dTc)x100%76%

upemsion,

anagement and

Jis'-'-^signments/

:SK^

a. No, of documents for review and other assignments pending at the start of the quarter

b. No, of documents for review and other assignments received during the quarter

c. Total no, of documents for review and other assignments handled during the quarter = a+b


e. Percent of documents reviewed and other assignments acted upon during the quarter = (d-rc)x100%76%

jbmitted by::'v iU- ..C- Tr'■: ■■ ■v.- Date:'':' -v

Assistant Secretaries

Office/Program: Office of the Assistant Secretaries


Accomplishment Report on Priority Programs/Projects/Aotivities and Other Assigned/Delegated Duties and Responsibilities*CY2018

Program/Project Indicator/Target Actual Accomplishment , Challenges/Constraints ■ ; Actioh/s Taken/Iêcbmmehdeci: .Priority Programs/Projects/Activities

Programsyprojeots and aotivitlas under the 2017-2022 DOJ DevelopmentPlan (specify each)

(specity Indicator/target indicated in theDOJ DevPlan Startegy Matrix)

Program/Project/Activity 1■ ■

yogrem/ProjecVActivity 2

Program/Project/AcHvity 3

Program/Project/Acbvity 4

Other AssignedfDelegated Duties and Responsibilities

1. Speolai projects, activities and other assignments (specify each) apartfrom the priority programs/projects/aotivities

Completion of the project within theprescribed timeframe

2. Others (specity}

muuumg gruyiaini>/iJiajecis/acwnies specitiea m the 2U11-2022 Philippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department Circular No. 39, s. 2017, rBspeotively.

Submitted by: Date:

Assistant Secretary


Office/Program; Legal Staff

Annex A

A. Performance Indicators and Targets

MFO/PAP Performance Indicators Target 5-Point Rating Scale5 4 3 2 1

Rendition of iegaiopinions

Percent of requests acted upon during the period 76% At least 99% At least 87% At least 68% At least 39% Below 39%Percent of requests acted upon within 15 working days 73% At least 95% At least 84% At least 66% At least 37% Below 37%

Issuance of decisions/rulings/orders


Provision of repiies/legaiadvice


Special legalservices/studies


B. Priority Programs/Projects/Activities

Strategy/Activity Indicator/Taraet■| , tiooo governance ■ -

a, Kationaiize core and support processes, and document into systems and procedures manuals Ail core and vital support processes with systems/procedure manualsb. Raise the efficiency of financial and physical resource management towards optimalutilization

At least 90% budget utilization (Legal Staff); andAt least 90% of plantilla positions filled (Leaal Staff)

z, btrengtnen law enforcementa. dtrengtnen immigration enforcement and support enactment of new Philippine immigration Act

for effective border control and regulation of foreigners, and help ensure territoriai integrity andprevent entry of foreign terrorists

Draft Bills and/or position papers submitted to Congress

3. tnnance legal services for the public and governmenta. tnsure enicient/consistent legal processes for government and the public in terms of

representation, assistance, legal opinions and various decisions/orders, includinginitiative/support for necessary legislation (e.q. State Counsel Act)

Expedient iegai services

b. Support enactment of international iegai cooperation laws including mutual legal assistance,extradition and transfer of sentence, aligned with international conventions and responsive tomigration trends and globalized system/s

Draft Biii/position paper/s submitted to Congress

c, initiate/support the iegai framework on migration including visa issuance, refugees, statelesspersons and international child abduction.

Draft Biii/position paper/s or policy recommendations submitted

d. Other assignments/delegated responsibilities per directives from higher management/authorities (specify)

/ !• •!' 'e- 1 ' ,i —: r '

s. 2017, respectively.


QUARTERLY ACCOIViPLiSHMENT REPORT

CY2018

Annex B

Office: Legal Staff

Outputs/Activities INDICATORS Target

(2018)

Actual Accorfipiishitieht,

1st

Quarter

2nd:iQuarter

.3rd

Quarter.

4th

■Quarter

; Remarks

Rendition of legal opinions a. No. of requests pending at ttie start of ttie periodb. No. of new requests received during ttie period0. Total no, of requests handled during the period = a+bd. No. of requests acted upon during the periode. Percent of requests acted upon during the period = (d-^c)x100%f. No. of requests acted upon within 15 worlring daysg. Percent of requests acted upon within 15 working days = (f-re)x100%

76%

73%Issuance of decisions/rulings/orders

a. No. of requests pending at the start of the periodb. No. of new requests received during the periodc. Total no. of requests handled during the period = a+bd. No. of requests acted upon during the periode. Percent of requests acted upon during the period = (d-r-c)x100%f. No. of requests acted upon within 15 working daysg. Percent of requests acted upon,within 15 working days = (f'S-elxlOOYo

73%

73%Provision of replies/legaladvice

a. No. of requests pending at the start of the periodb. No. of new requests received during the periodc. Total no. of requests handled during the period = a+bd. No. of requests acted upon during the periode. Percent of requests acted upon during the period = (d+-c)x100%f. No. of requests acted upon within 15 working daysg. Percent of requests acted upon within 15 working days = (f-ê)x100%

76%

73%Special legalservices/studies

a. No. of requests pending at the start of the period3. No. of new requests received during the periodc. Total no. of requests handled during the period = a+bd. No. of requests acted upon during the periode. Percent of requests acted upon during the period = (d+-c)x100%f. No. of requests acted upon within 15 working daysg. Percent of requests acted upon within 15 working days = (f-5-e)x100%

76%

73%

Submitted by;Date

Ruben F. Fondevilia01C-Chief State Counsel

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibilities*

CY2018

Office/Program: Legal Staff

> Program/Project; Indicator/Target Actual Accomplishment Challenges/Constraints . Action/s Taken/Recommended ;Rationalize core and support processes, and document into systems andprocedures manuais

Ail core and vital supportprocesses with

systems/procedure manuaisRaise the efficienoy of finanoial and physicai resource management towards^timai utiiizat'on

At least 90% budget utiiization(Legal Staff)

At least 90% of plantilla positionsfilled (Legal Staff)

Strengthen immigration enforcement and support enactment of newPhiiippine Immigration Act for effective border controi and reguiadon offoreigners, and help ensure territorial integrity and prevent entry of foreignterrorists

Draft Bills and/or position paperssubmitted to Congress

Ensure efficient/consistent legal processes for government and the public interms of representation, assistance, legal opinions and variousdecisions/orders, including initiative/suppcrt for necessary legislation (e.g.State Counsel Act)

Expedient legal services

Support enactment of intemational legal cooperation laws including mutuallegal assistance, extradition and transfer of sentence, aligned withintemational conventions and responsive to migration trends and globalizedsystem/s

Draft Bill/position paper/ssubmitted to Congress

initiate/support the legal framework on migration including visa issuance,refugees, stateless persons and intemational child abduction.

Draft Biii/position paper/s orpolicy recommendations

submitted

Other assignments/delegated responsibilities per directives from highermanagement/ authorities (specify)

Submitted by: Date:

Head of Office

.vr

CY k^ 0^5 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS/)ffice/Program: Board of Pardons and ParoleA. Performance Indicators and Taraets

Annex A

MFO/PAP Performance Indicators TargetRating Scale

5 4 3 2 1Evaluation of prisoners forrelease on pardon and parole

Percent of inmate carpetas/records fonvarded by prisonsand jails evaluated during the period

75% At least

98%

At least

86%

At least

68%

At least

38%

Below

38%Percent of resolutions issued w/in 30 calendar days fromdate of Board meeting

76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Evaluation of pardon and parolereports on final release anddischarge

Percent of pardon and parole reports evaluated andresolved during the period

75% At least

98%

At least

86%

At least

68%

At least

38%

Below


76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Issuance of orders of arrest andrecommitment for violations of

pardon and parole conditions

Percent of infraction reports evaluated and resolvedduring the period

75% At least

98%

At least

86%

At least

68%

At least

38%

Below


76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Evaluation and approval ofpetitions for transfer of residence

Percent of petitions evaluated and resolved during theperiod

75% At least

98%

At least

86%

At least

68%

At least

38%

Below


76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Other assignments/tasks Percent of other tasks/assignments completed during the

period76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Strategy/Activity Indicator/TargetStreamline frontline processes consistent with the Anti-Red Tape Act and in line with the President'sdirectives

Streamlined internal/office-specific processes

Establish/enhance public assistance and complaint desks in ail offices nationwide with frontline services Office with functional public assistance and complaint desk/officerDevelop and implement public/client feedback mechanisms that will measure client satisfaction andfacilitate submission/action on complaints for Improper services and corruption

Public/client feedback mechanism established for clientsatisfaction and complaints

Rationalize core and support processes, and document into systems and procedures manuals All core and vital support processes with systems/proceduremanuals

Raise the efficiency of financial and physical resource management towards optimal utilization At least 90% budget utilization (BPP); andAt least 90% of plantllla positions filled (BPP)

Support the establishment of unified corrections system and uniform inmate/ offender managementstandards, systems and procedures, towards effective, efficient, consistent and humane safekeepingand rehabilitation of inmates

Uniform policy on GCTA;Unified parole and executive clemency procedures

Other assignments/delegated responsibilities per directives from higher management/authorities(specify)

1 / <• IT TT 71 „ ̂ ^ —


r.Annex E



CY 2018

Office: Board of Pardons and Parole

Outputs/Activities Indicators target(2016)

Actual Accpmpiishment

. 1st. ■

Quarter

2nci

Quarter

3r^Quarter

4th

Quarter

Remarks

pitaluation ofiners for release

on pardon andparole

a. No. of pending inmate carpetas/records forwarded by prisons and jails at the start of the periodb. Total no. of new inmate carpetas/records forwarded by prisons and jails received during the periodc. Total no. of inmate carpetas/records forwarded by prisons and jails handled for evaluation during the period = a+b

C.I No. of new carpetas/records forwarded by prisons and jails received for evaluation during the periodC.2 No. of carpetas resubmitted for evaluation during the quarter

d. Total no. of inmate carpetas/records submitted to the Board for evaluation during the period= (d.1-+d.2)d.1 No. of new inmate carpetas/records

d.2 No. of deferred cases/carpetas resubmitted

e. Total no. of inmate carpetas/records evaluated during the period = (e.1-+e.2)e.1 Total no. of new inmate carpetas/records evaluated =(e.1.1-re.1.2-te.1.34e.1.4)

e.1.1 Granted parole/recommended for executive clemency

e.1.2 Denied

e.1.3 Deferred

e.1.4 Others

e.2 No. of deferred cases/carpetas resubmitted=(e.2.1-te.2.2-te.2.3+e.2.4)

e.2.1 Granted parole/recommended for executive clemency

e.2.2 Denied

e.2,3 Deferred

e.2.4 Others

Percent of inmate carpetas/records evaluated during the period = (e-rd)x100%

g. No. of resolutions issued

1. No. of resolutions issued w/in 30 calendar days from date of Board meeting

Percent of resolutions issued w/in 30 calendar days from date of Board meeting = (h-J-g)x100%j. No. of inmates granted parole during the period

75%

76%

Annex E

#

Outputs/Activities INDICATORSTarget(2018)

. Actual AccompilshmentRemarks

1st

Quarter

2nd

Quarter

3rd

Quarter

4th

Quarter

1.

k. No. of inmates recommended for executive clemency during the period = k.1 +k.2 +k.3k.1 conditional pardon

k.2 absolute pardon

k.3 commutation of sentence

1. No. of reccommendations for executive clemency approved by the President = 1.1 +1.2+1.3

1.1 conditional pardon

1.2 absolute pardon

1.3 commutation of sentence

Evaluation of pardonand parole reports

on final release and

discharge

a. No. of pardon and parole reports pending evaluation and resoiution at the start oftiie periodb. No. of pardon and parole reports received for evaluation and resoiution during the periodc. Total no. of pardon and parole reports handled for evaluation and resolution during the period = a+t»d. No. of pardon and parole reports evaluated and resolved during the period

e. Percent of pardon and parole reports evaluated and resolved during the period = (d+c)x100%f. No. of resolutions issued

g. No. of resolutions issued w/in 30 calendar days from date of Board meeting

h. Percent of resolutions issued w/in 30 calendar days from date of Board meeting = (g+f)x100%

75%

76%

Issuance of orders

V est andrecommitment for

violations of pardon

and paroleconditions

a. No. of infraction reports pending evaluation and resolution at the start of the period

b. No, of new infraction reports received for evaluation and resoiution during the period

c. Total no. of infraction reports handled for evaluation and resolution during the period = a+b

d. No. of infraction reports evaluated and resolved during the period

e. Percent of infraction reports evaiuated and resoived during the period= (d+c)x100%

f. No. of recommitment orders issued

g. No. of resolutions issued w/in 30 calendar days from date of Board meeting

h. Percent of resolutions issued w/in 30 calendar days from date of Board meeting = (h+g)x100%

75%

76%

Annex E

ff

Outputs/Activities INDICATORSTargef

. ; Actual Accomplishment

Remarks(2018) Tst

Quarter

2nd

Quarter

3rd

Quarter

4 th

QuarterEvaluation and

approval of petitionsfor transfer of

residence

a. No. of petitions pending evaluation and resolution at the start of the periodb. No. of petitions received for evaluation and resolution during the period

c. Total no. of petitions reports handled for evaluation and resolution during the period = a+bd. No. of petitions evaluated and resolved during the period

e. Percent of petitions evaluated and resolved during the period = (dTC)x100%

f. No. of resolutions issued

g. No. of resolutions issued w/in 30 calendar days from date of Board meetingh. Percent of resolutions Issued w/ln 30 calendar days from date of Board meeting = (gTf)x100%

75%

76%Other

assignments/tasksa. No. of other assignments/tasks pending at the start of the period

b. No, of new other assignments/tasks during the period

c. Total no. other assignments/tasks handled during the period = a+b

d. No. of other assignments/tasks handled during the period

e. Percent of other assignments/tasks completed during the perlod= (d+c)xlOO% 76%

Submitted by: Date

r~V

REYNALDO G. BAYANG

Executive Director ■>

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibiiities*

, CY2018

Office/Program: Board of Pardons and Parole

Program/Project Indicator/Target Actual Accomplishment Challenges/Constraints T: Actioh/s Takon/RecommendodStreamline frontline processes consistent with the Anti-Red Tape Act and inline with the President's directives

Streamlined intemal/office-

specifio processesEstablish/enhance public assistance and complaint desks in all officesnationwide wKh frontline sen/ices

Office with functional publicassistance and complaintdesk/officer

jevelqj and Implement public/dient feedback mechanisms that willmeasure client satisfaotion and facilitate submission/action on complaints forimproper services and corruption

Public/client feedback mechanism

established for client satisfaotion

and complaintsRationalize core and support processes, and document into systems andprocedures manuals

All core and vital supportprocesses with

systems/procedure manualsRaise the efficiency of financial and physical resource management towardsoptimal utilization

At least 90% budget utilization(BPP)At least 90% of plantilla positionsfilled (BPP)

Support the establishment of unified corrections system and uniform inmate/offender management standards, systems and procedures, towardseffective, efficient, consistent and humane safekeeping and rehabilitation ofinmates

Uniform policy on GCTA;

Unified parole and executiveclemency procedures

Other assignments/delegated responsibilities per directives from highermanagement/authorities (specify)

Submitted by: . . J - ' viy '■ ■ ■ ■ ■ ■ ■ - --y

Date: '

Head of Office

IX

■■c-■Annex A

Department of Justice'CY 2017 OFFICE PERFORWIANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Office of Cybercrime


MFO/PAP Performance Indicator Target 5-Point Rating Scale5 4 3 2 1

Investigate and prosecute all casesinvolving violations of Republic ActNo. 10175 or the CybercrimePrevention Act of 2012", Includingmonitoring and review of cybercrimeand cyber related casesinvestigated/handled by NBI and PNP

Percent of complaints/Incident reports acted uponwithin 20 days from receipt 76%

At least99%

At least87%

At least68%

At least39%

Below39%

Percent of cases reviewed within 10 days from receipt73%

At least95%

At least84%

At least66%

At least37%

Below37%

Percent of other enforcement/monitoring/review tasksand assignments completed 73%

At least95%

At least84%

At least66%

At least37%

Below37%

Capacity building/Special projectsand programs

Percent of capacity buildings facilitated70%

At least91%

At least81%

At least63%

At least36%

Below36%

Percent of special projects and activities completed inaccordance with the pian or schedule 73%

At least95%

At least84%

At least66%

At least37%

Below37%

Percent of policy recommendations and/or othercapacity building/special projects and programscompleted

73%At least

95%At least

84%At least

66%At least

37%Below37%

1 nternational cooperation/Advocacy Percent of international assistance and requestsfacilitated

76%At least

99%At least

87%At least

68%At least

39%Below39%

Percent of other cooperation/advocacy tasks andassignments completed 76%

At least99%

At least87%

At least68%

At least39%

Below39%

B. Priority Programs/Projects/Activities*Strategy/Activity Indicator/Target

Rationalize core and support processes, and document into systems and proceduresmanuals

All core and vital support processes with systems/proceduremanuals

Raise the efficiency of financial and physical resource management towards optimalutilization

At least 90% budget utilization (00C|; andAt least 90% of plantilla positions filled (OOC)

Intensify law enforcement cybercrime as among the Administration's priority areas,including support for necessary legislation

Draft Bills/position papers submitted or policies Issued/submittedrelated to Cybercrime


*lncluding programs/projecis/activities specified in the 2017-2022 Phiiippine Deveiopmenf Pian and/or DOJ Deveiopment Pian under Executive Order No. 27 and Department CircuiarNo. 39, s. 2017, respectiveiy.

Annex B



CY2018

Office: Office of Cybercrime


(2018)

Actual Accomplishment ,

Remarks1st Quarter

..2nd

Quarter ■

: 3rd, ;Quarter.

4th .

QuarterInvestigate andprosecute all cases

involving violations ofRepublic Act No. 10175or ttie CybercrimePrevention Act of

2012", includingmonitoring and reviewof cybercrime and cyberrelated cases

investigated/handled byNBI and PNP

a. No. of complaints/incident reports pending at the start of the quarter

b. No. of complaints/incident reports received during the quarter

c. Total no. of complaints/incident reports handled during the quarter = a-tb

d. No. of complaints/incident reports acted upon during the quarter

e. No. of compiaints/incident reports acted upon within 20 days from date of receipt

f. Percentage of complaints/Incident reports acted upon within 20 days from receipt = (d-rc)x100% 76%

a. No. of cases for review pending at the start of the quarter

b. No. of cases for review received during the quarter

c. Total no. of cases for review handled during the quarter = a-tb

d. No. of cases reviewed

e. No. of cases reviewed within 10 days from date of receipt

f. Percent of cases reviewed within 10 days from receipt = (dTc)x100% 73%

a. No. of other enforcement/monitoring/review tasks and assignments pending at the start of the quarter

b. No. of other enforcement/monitoring/review tasks and assignments received during the quarterc. Total no. of other enforcement/monitoring/review tasks and assignments handled during the quarter =a-fb

d. No, of other enforcement/monitoring/review tasks and assignments completed

e. No. of other enforcement/monitoring/review task and assigments closed and terminated

e. Percent of other enforcement/monitoring/review tasks and assignments completed = (d-rc)x100%

73%

Capacity

building/Specialprojects and programs

a. No. of carry over capacity building activities planned/scheduled to be facilitated in the previous quarter/s

b. No. of capacity building activities planned/scheduled to be facilitated within the present quarter

c. Total no. of capacity building activities due to be facilitated within the present quarter = a+b

d. No. of capacity building activities facilitated during the quarter

e. Percent of capacity building activities facilitated during the quarter = (d-5-c)x100% 70%

Page 1 of 2

Annex B

Outputs/Activities INDICATORStarget(2018)

Actual Accomplishment

RemarksI.St Quarter

2nd

Quarter

3rd

Quarter

4tli

Quartera. No. of carry over special projects and activities scheduled or due for completion in the previous quarter/s

b. No, of special projects and activities scheduled or due for completion within the present quarterc. Total no. of special projects and activities due for completion during the present quarter = a-tb

d. No. of all special projects and activities completed

e. No. of special projects and activities completed in accordance with the plan or schedule

f. Percent of special projects and activities completed in accordance with the plan or schedule =(e-^b)x100%

73%

a. No. of policy recommendations pending adoption/approval at the start of the quarter

b. No. of policy recommendations submitted for adoption/approval during the quarter

c. Total no. of policy recommendations for adoption/approval during the quarter = a+b

d. No of policy recommendation adopted/approved during the quarter = i-ni

e. Percent of policy recommendation adopted/approved = (l-rd)x100%

f. No. of policy recommendations pending adoption/approval at the end of the quarter = c-d73%

International

cooperation/ advocacya. No. of international assistance and requests pending at the start of the quarter

b. No. of international assistance and requests received during the quarter

c. Total no. of international assistance and requests handled during the quarter = a+b

d. No. of international assistance and requests facilitated

e. Percent of international assistance and requests facilitated = (dH-c)x100% 76%

a. No. of other cooperation/advocacy assignments and tasks pending at the start of the quarter

b. No. of other cooperation/advocacy assignments and tasks received during the quarter

c. Total no. of other cooperation/advocacy assignments and tasks handled during the quarter = a-tb

d. No. of other cooperation/advocacy assignments and tasks completed during the quartere. Percent of other cooperation/advocacy assignments and tasks completed during the quarter=(d-fc)x100%

76%

Submitted by:.

Head of Office

Page 2 of 2

Annex C

' V



CY2018

Office/Program: Office of Cybercrime

Program/Project ; , ■ ?; Indicator/target^^ i • Actual Accomplishment Challenges/Consffaihts j'Rationalize core and support processes, and document into systems andprocedures manuals


systems/procedure manualsRaise the efficiency of financial and physical resource management towards' ̂timal utilization

At least 90% budget utilization(GDC)At least 90% of plantilla positionsfilled (DOC)

Intensity law enforcement cybercrime as among the Administration's priorityareas, including support for necessary legislation

Draft Bills/position paperssubmitted or policiesissued/submitted related to

CybercrimeOther assignments/delegated responsibilities per directives from highermanagement/authorities (specify)

hiuluJiiiy inuyimiK/jjluJedii/admliKssptidlitidln the 2017-2022 Philippine Development Plan anchor DOJ Development Plan under Executive Order No. 27 and Department Circuiar No. 39, s. 2017, respectively.

-bmittedby; ' / ■ ■ ■ v- ^

Head of Office

Annex A

Department of JusticeCY 2018 OFFICE PERFORIWANCE EVALUATION MEASURES AND REQUIREMENTSOffice/Program: Office for Competition


rB.

MFO/PAP Performance Indicators Target5 A 0 0 4

investigate and prosecute complaintsinvolving vioiations of RA 10667 andother competition-related laws(Sec. 13, RA 10667)

Percentage of investigations compieted(directiy handled by the Office)

70% At least

91%

At least

81%

At least'

63%

jL

At least

36%

\

Below

36%Percentage of successful prosecutions (in aiicompetition cases handled by DOJ)

70% At least

91%

At least

81%

At least

63%

At least

36%

Below

36%Capacity building activities forprosecutors/investigators

Percent of modular trainings forprosecutors/investigators conducted (asprogrammed)

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Percentage of prosecutors/ investigatorstrained (as programmed) 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Assess leniency applications and performreiated tasks (sec. 35, RA 10667)

Percentage of ieniency applicationsassessed/granted

70% At least

91%

At least

81%

At least

63%

At least

36%

Below

36%Facilitate the OFG's mandatedreorganization (Sec, 13, RA 10667)

Percent of assigned activities/projectscompieted as programmed

70% At least

91%

At least

81%

At least

63%

At least

36%

Below

36%Prepare guideiines/internal proceduresand perform other tasks in support ofOFG's Investigative functions

Percent of guidelines/documents/activitiescompleted as programmed

70%At least

91%

At least

81%

At least

63%

At least

36%

Below

36%

Perform other competitlon-reiatedtasks/deiegated responsibilities

Percent of tasks/actlvltles/documentscompleted during the period

70% At least

91%

At least

81%

At least

83%

At least

36%

Below

36%

Strategy/Activity IndicatorA'^^f.Rationalize core and support processes, and document into systems and

J procedures manualsAll core and vital support processes with systems/procedure manuals

Raise the etticiency of tinancial and physicai resource management towardsoptimal utilization

At least 90% budget utilization (OFC); andAt least 90% of plantilla positions fiiled (OFC)Intensify law enforcement against competition cases as among the

Administration s priority areas, including support for necessarv leoislatinn Draft criminal enforcement guidelines prepared

uiner assignments/delegated responsibilities per directives from higher management/authorities (specify)Including programs/projects/activifies specified in the 2017-2022 PhiliDnine Dfii/fi/onmonf Pi^n ̂ .nri/nlNo. 39, s. 2017, respecfively.


QUARTERLY ACCOIVIPLiSHIViENT REPORT

CY2018

Office: Office for Competition

Outputs/Activities ■INDICATORSTarget(2018)


1stQuarter

: 2ndQuarter

3rdQuarter

4thQuarter

Remarks

Investigate andprosecutecomplaints involvingviolations ofcompetitions lawsfiled prior to theeffectivity ofthePhilippineCompetition Act

a. No. of investigation cases/complaints pending at the start of the quarterb. No. of investigation cases/compiaints received during the quarterc. Total no. of investigation cases/compiaints handled during the quarter = a+bd. No. of investigation cases/compiaints completed (directly handled by the Office) during the quarter

e. Percentage of investigations completed (directly handled by the Office) during the quarter = (d4-c)x100%a. Total no. of court decisions on monitored cases rendered during the quarter = a.1+a.2+a.3+a.4

a.i Convictions

a.2 Acquittalsa.3 Dismissals

a.4 Others

b. Percentage of successful prosecution = a.1-r(a.1+a.2)x100%

70%

70%Capacity buildingactivities forprosecutors/investigators

a. No. of carry over modular trainings programmed to be conducted in the previous quarter/s

b. No. of modular trainings for prosecutors/investigators programmed to be conducted within the present quarterc. Total no. of modular trainings to be conducted within the present quarter = a+bd. No. of modular trainings conducted (not programmed) during the quartere. No. of modular trainings conducted (as programmed) during the quarterf. No. of prosecutors/investigators programmed to be trained within the quarterg. Percentage of modular trainings conducted (as programmed) during the quarter (e+c)x100%h. No. of prosecutors/investigators trained (as programmed) during the quarteri. Percentage of prosecutors/investigators trained (as programmed) during the quarter =( h-rf)x100%

76%

76%

Assess leniencyapplications andperform relatedtasks (sec. 35, RA10667)

a. No. of leniency applications pending at the start of the periodb. No. of new leniency applications received during the period0. Total no. of leniency applications handled during the period = a+bd. No of leniency applications assessed/granted during the periode. Percent of leniency applications assessed/granted = (d+c)x100% 70%

Page 1 of 2


(2018);

: ,;a^

Remarks1st .

Quarter

:2tid,Quarter

\3rd

Quarter

't.4th :Quarter

Facilitate the OFC's

mandated

reorganization (Sec.13, RA 10667)

a. No. of assigned activities/projects pending at the start of the period

b. No. of newly assigned activities/projects received during the priodc. Total no. of assigned activities/projects received during the period (a+b)d. No. of assigned activities/projects programmed to be completed during the periode. No. of assigned activities/projects completed as programmed during the period

f. Percent of assigned activities/projects completed as programmed (eTd)x100%70%

Prepare

guidelines/internalprocedures and

perform other tasksin support of OFC's

investigative

functions

a. No. of guidelines/internai procedures and other tasks pending completion at the start of the periodb. No. of new guidelines/internal procedures and other tasks received during the periodc. Total no. of guidelines/internal procedures and other tasks handled during the period = (a+b)d. No. of guidelines/internai procedures and other tasks completed during the periode. No. of guidelines/internal procedures and other tasks programmed to be completed during the period

f. No of guidelines/internal procedures and other tasks completed as programmed during the periodg. Percent of guidelines/Internal procedures and other tasks completed as programmed during the period =(f+e)x100%

70%

Submitted by; f - ; Date .

FLORINA C. AGTARAP

Officer-in-Charge

Page 2 of 2

Annex C



CY2018

Office/Program: Office for Competition

. . Program/Project tlndicatqf/Targbt : r / Actual Accomplishment. . ! :lv: f. ChallengK \ . Actiori/s Taken/RecommetidedRationalize core and support processes, and document Into systems andprocedures manuals


systems/procedure manualsiRslse the efficiency of financial and physical resource management towards

amal utilizationAt least 90% budget utilization(OFC)

At least 90% of plantilia positionsfilled (OFC)

Intensity law enforcement against competition cases as among theAdministration's priority areas, including support for necessary legislation

Draft criminal enforcement

guidelines prepared


r^Submitted by: Date: -V

Head of Office

Annex A

■V


Office/Program: Technical Staff


MFO/PAP Performance Indicators Target 5-Polnt Rating Scale5 4 3 2 1

Review of Contracts Percent of contracts reviewed within 15 caiendar days from receipt76%

At least99%

At least87%

At least68%

At least39%

Below39%

Investigation/adjudication ofadministrative cases

Percent of administrative complaint acted upon, either requiring thecompiainant to compiete the requirements or issued Show CauseOrder, within 15 caiendar days from receipt of the compiaint

73%At least

95%At least

84%At least

66%At least

37%Below37%

Percent of administrative cases resoived at the Technicai Staff ieveiwithin 90 caiendar days from the termination of the formaiinvestigation

76%At least

99%At least

87%At least

68%At least

39%Below39%

Percent of motions for reconsideration for SOJ resolution or AppealedCases from the resolution of attached agencies in administrativediscipiinary cases, inciuding those for the confirmation of penalty ofdismissal resolved within 30 days from receipt of the compieterecords

73%At least

95%At least

84%At least

66%At least

37%Below37%

Other assignments Percent of other assignments/tasks acted upon during the period76%

At least99%

At least87%

At least68%

At least39%

Below39%

B. Priority Programs/Projects/Activities*

Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems and procedures manuals Ail core and vital support processes with systems/procedure manualsRaise the efficiency of physical resource management towards optimal utilization At least 90% of plantllla positions filled (Technical Staff)Other assignments/delegated responsibilities per directives from higher management/authorities(specify)

*lnclucling prograrns/projects/activities specified in the 2017-2022 Phiiippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department CircularNo. 39, s. 2017, respectively.

Annex B


QUARTERLY ACCOMPLISHIVIENT REPORT

CY2018

Office: Technical Staff

Outputs/Activities

Review of contracts

investigation/

adjudication ofadministrative cases

INDICATORS

a. No, of contracts for review pending at the start of the period

b. No. of new contracts for review received during the periodc. Totai no. of contracts for review handied during the period = a+b

d. No, of contracts reviewed during the period

e. No. of contracts reviewed within 15 calendar days from receiptf. Percent of contracts reviewed within 15 calendar days from receipt = (e-rd)x100%a. No. of pending administrative complaints at the start of the periodb. No. of new administrative complaints received during the period0. Totai no. of administrative complaints handied during the period = a-tb

e. No. of administrative complaints acted upon, either requiring the complainant to complete the requirements orissued Show Cause Order, during the period

f. No. of administrative complaints acted upon, either requiring the complainant to complete the requirements orissued Show Cause Order, within 15 calendar days from receipt of the complaintg. Percent of administrative complaint acted upon, either requiring the complainant to complete therequirements or issued Show Cause Order, within 15 calendar days from receipt of the complaint =(f-ê)x100%)

a. No. of administrative cases pending formal investigation at the Technical Staff level

b. No. of carry over administrative cases submitted for resolution/termination of the formal investigation at theTechnical Staff level from the previous quarterc. No. of new administrative cases submitted for resolution/termination of the formal investigation at theTechnical Staff level during the quarterd. Total no. of administrative submitted for resolution/termination of the formal investigation at the Technical Stafflevel during the quarter = b+ce. No. of administrative cases resolved at the Technical Staff level during the quarterf. No. of administrative cases resolved at the Technical Staff level during the quarter within 90 days fromtermination of the formal investigation/submitted for resolutiong. Percent of administrative cases resolved at the Technical Staff level within 90 calendar days from thetemiination of the formal investigation =(d^-e)x100%

Target

(2018)

76%

73%

76%

Actual .Accpmpiishment

1st

Quarter

;2nd:::

Quatier: ./3rd;,-Quarter Quarter

Remarks

' Outputs/Activities

Other assignments/tasks

Annex B

INDICATORS

a. No. of carry over motions for reconsideration for SOJ resoiution or Appeaied Cases from the resoiution ofattached agencies in administrative discipiinary cases, including those for the confirmation of penalty of dismissalb. No. of new motions for reconsideration for SOJ resolution or Appeaied Cases from the resolution of attachedagencies in administrative disciplinary cases, including those for the confirmation of penalty of dismissal received0. Total no. of motions for reconsideration for SOJ resoiution or Appeaied Cases from the resoiution of attachedagencies in administrative discipiinary oases, including those for the confirmation of penalty of dismissal handledd. No. of motions for reconsideration for SOJ resolution or Appeaied Cases from the resoiution of attachedagencies in administrative discipiinary cases, including those for the confirmation of penalty of dismissal resolvede. No. of motions for reconsideration for SOJ resoiution or Appeaied Cases from the resolution of attachedagencies in administrative disciplinary cases, including those for the confirmation of penalty of dismissal resolvedwithin 30 days from receipt of the complete records

f. Percent of motions for reconsideration for SOJ resolution or Appealed Cases from the resolution ofattached agencies in administrative disciplinary cases, including those for the confirmation of penaltyof dismissal resolved within 30 days from receipt of the complete records = (e-r-dlxlOOyo

a. No. of other assignments/tasks carried over from the previous periodb. No. of other assignments/tasks newly received during the period0. Total no. of other assignments/tasks newly handled during the period = a+bd. No. of other assignments/tasks acted upon during the periode. No. of assignments/tasks acted upon within five (5)days from receiptf. Percent of other assignments/tasks acted upon within 15 calendar days from receipt

Target

(2018)

73%

76%

.Actual Accbmplishrhent1st,";;

Quarter.

V:2rid

Quarter

:: :3rd:/Quarter

■-■4th ;Quarter

Remarks

Submitted by: Date V-; ' ■■■■ ■a;

MARIA CHARINA B. DY-PO

Director IV

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibilities'CY2018

Office/Program: Technical Staff

Program/Project : . IndicatorlTarget Actual Accomplishment :' ChaiiengdsfConstfaints . Actionfe Taken/RecommendedRationalize core and support processes, and document Into systems andprocedures manuals


systems/procedure manualsRaise the efficiency of physical resource management towards optimal"fetion

At least 90% of plantllla positionsfilled (Technical Staff)

jier assignments/delegated responsibilities per directives from highermanagement/authorities (specify)

■

■

inuuamg piograms/projeas/acumes specmea in Ihe yuu-2U22 Hhilippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department Circular No. 39, a. 2017, respectively.

Submitted by: .■ / Vs;;; V , ; , ; Dale:

Head of Office

"Department of JusticeCY 2018 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Administrative Service

Annex A

r

MFO/PAP Performance indicators Target5-Point Rating Scale

5 4 3 2 1

General

Administration

and SupportServices

Percent of appointment-related documents processed within 5-days upon completedocumentation 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of payrolls processed without error and credited within the prescribeddates 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of leave related documents acted upon within 16 working hours fromreceipt 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of capacity development programs developed and implemented during theperiod 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of participants who rated the training programs as very satisfactory orbetter on the overall 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of maintenance job requests acted upon within 5 working days from receiptof request 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of documents/records disseminated within one (1) day upon receipt ofdocument 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of requests for on-site records acted upon within 1 working hour fromreceipt of requests 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of security-related incidents acted upon within 30 minutes from discoveryor receipt of report/complaint 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of checks prepared within 8 woiking hours from receipt of vouchers

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of checks issued, cash requests and collection deposits coordinated withthe bank within 8 working hours 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of requests for supply/ equipment that are based on APP acted upon withinfive (5) days 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of supplies/equipment issued to end users within three (3) days afterinspection 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of internal communications prepared one (1) hour before deadline

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of media relation documents prepared within one (1) day uponinstruction/notice 76%

At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

B. Priority Programs/Projects/Activities*Annex A

Strategy/Activity Indicator/Target1. Streamline frontline processes consistent with the Anti-Red Tape Act and in line with

the President's directivesFrontline process streamlining complied as annually validatedby the CSC

2. Establish/enhance public assistance and complaint desks in all offices nationwide withfrontline services

All frontline offices with functional public assistance andcomplaint desks

3. Develop and implement public/client feedback mechanisms that will measure clientsatisfaction and facilitate submission/action on complaints for improper services andcorruption

Public/client feedback mechanism established for client

satisfaction and complaints

4. Rationalize core and support processes, and document into systems and proceduresmanuals


5. Ensure transparency and freedom of information (FOI) in terms of inclusive andefficient access to public information

Transparency Seal fully complied

6. Improve human resource management including competency mapping and developmentprograms, harmonized staffing structure, addressing compensation disparities, andmanaging performance

Competency, staffing and compensation standards developed/adopted/implemented, as applicable

7. Raise the efficiency of financial and physical resource management towards optimalutilization

At least 90% budget utilization (Administrative Service);At least 90% of plantilla positions filled (Admin Service)

8. Enhance scientific investigation capability of the Department and its agenciesconcerned, towards effective/efficient case build up and prosecution using morephysical evidence and less dependency on testimonial evidence

At least 90% of core personnel trained in scientificinvestigation

9. Establish gender-sensitive, child-friendly and accessible service facilities andprocedures including frontline services, public assistance desks and amenity/infrastructure provisions

Agency guidelines issued and procedures/facilities established



Annex B


Cy2018


(2018)

r '.' Actual Accomplishment .

Remarks::.'v^1st'r/:. iOuarter

: 2nd /

Quarter

■ ; 3rdQuarter

4th ■

QuarterGeneral

Administration and

Support Servicesa, No, of pending documents (complete) for updating/recording carried over from the previous period/sb, No. of new documents (complete) received for updating/recording during the period0. Total no. of documents (complete) handled for updating/recording during the period = a+bd, No. of documents updated/ recordede, No. of of documents updated/recorded within 5-days upon receipt of complete documentsf, Percent of documontB updated/recorded within 5 day upon receipt of complete documents =(6+d)x100%

76%

a. No. of pending payrolls for processing carried over from the previous period/s

b. No. of new payrolls for processing received during the period

c, Total no. of payrolls for processing handled during the period = a+bd, No. of payrolls processed during the periode. No. of payrolls processed without error and credited within the prescribed dates

f, % of payrolls processed without error and credited within the prescribed dates = (e+d)x100%76%

a. No. of pending leave-related documents for processing carried over from the previous period/sb. No. of new ieave-reiated documents received for processing during the periodc. Total no. of leave-related documents handled for processing during the period = a+bd. No. of ieave-reiated documents processed ■e. No. of ieave-reiated documents processed within 16 working hours day from receiptf. Percent of loave-related documents processed within 16 working hours from receipt =(e+d)x100%

76%

a. No. of pending capacity development programs due for completion/implementation in the previousperiod/s

b. No. of capacity development programs due for completion/implementation within the present period0. Total no. of capacity development programs due for completion/implementation during the presentperiod =a+bd. No. of capacity development programs developed and implemented during the periode. Percent of capacity development programs developed and implemented during the period =d+-c)x100%

76%

Page 1 of 4

Ouûts/Activities INDICATORS Target(2018)

Actijal Accdrfiplishment .

r\\ 11 IW.

Remarks1st

Quarter

:2nd f;Quarter

V, ;3rcl ;

■Quarter Quartera. No. of partiolpants who attended the training programs conducted during the periodb, No. of participants who rated the training programs conducted during the period0. Percent of participants who rated the training programs = (b-ra)x100%d. No. of participants who rated the training programs as very satisfactoiy or better on theoveraiie. Percent of participants who rated the training programs as very satisfactory or better on theoverall = (d-r-b)x100%

76%

a. No. of pending maintenance job requests/assignments carried over from the previous period/sb. No. of new maintenance job requests/assignments received during the periodc. Total no. of maintenance job requests/assignments handled during the period = a+bd. No. of maintenance job requests/assignments acted upon during the period

e. No. of maintenance job requests/assignments acted upon within five (5) worthing days from receiptf. Percentof maintenance job request/assignments acted upon within five (5) working days fromreceipts (e^-d)x100%

76%

a. No. of pending documents/records for dissemination carried over from the previous period/sb. No. of new documents/records for dissemination received during the periodc. Total no. of documents/records for dissemination handled during the period =a+bd. No. of documents/records disseminated during the periode. No. of documents/records disseminated within one (1) day upon receipt of documentf. Percentof documents/records disseminated within one (1) day upon receipt of documents(e-ed)x100%

76%

a. No. of pending requests/intruction for on-site records carried over from the previous period/sb. No. of new requests/intruction for on-site records received during the periodc. Total no, of requests/intruction for on-site records handled during the period =a+bd. No. of requests/intruction for on-site records acted upon during the periode. No. of requests/intruction for on-site records acted upon within one (1) hour upon instruction/receipt ofrequest

f. Percentof requests/intruction for on-site records acted upon within one (1) hour= (e-rd)x100% 76%

a. No. of pending security-related compiaints/incidents/discoveries carried over from the previous period/sc. No. of new securiti'-related complaints/incidents received/discovered during the periodj, Total no, of security-related complaints/incidents handled/discovered during the periodJ, No. of security-related incidents acted upon during the period3. No. of security-related incidents acted upon within 30 minutes from discovery or receipt ofeport/complaint. Percentof security-related incidents acted upon within 30 minutes from discovery or receipt ofeport/complaint =(e-fd)x100%

76%

Page 2 of 4

Outputs/Activib'es

Annex B

: INDICATORS

I. No, of pending vouchers for preparation of check carried over from the previous period/sb. No. of new vouchers for preparation of check received during the periodc. Totai no. of vouchers for preparation of check handied during the period = a+bd. No. of checks prepared during the periode. No. of checks prepared within eight (8) working hours from receipt of vouchersf. Percent of checks prepared within eight (8) working hours from receipt of vouchers =(e-i-d)x100%

Target;(2018)

76%

Actual Accorhpllshment i1st .

Quarter

2nd

Quaiêr:3 rd

.Quarter

4th

Quarter

Remarks

a. No. of checks issued, cash requests and coliection deposit pending coordination with the bank carriedover from the previous periodb. No. of new checks issued, cash requests and coiiection deposit requiring coordination with the bankduring the periodc. Totai no. of checks issued, cash requests and coiiection deposit requiring coordination with the bankduring the period

d. No. of checks issued, cash requests and coiiection deposit coordinated with the bank during the periode. No. of checks issued, cash requests and coiiection deposit coordinated with the bank within eight (8)hours

f. Percent of checks issued, cash requests and collection deposit coordinated with the bankwithin eight (8) hours = (e-^d)x100%

76%

a. No. of pending requests for supply/equipment that are based on APR carried overfrom the previousperiod/s

b. No. of new requests for supply/equipment that are based on APP received during the period

c. Totai no. of requests for supply/equipment that are based on APP handied during the period = a+bd. No. of requests for supply/equipment that are based on APP acted upon during the period!. No. of requests forsuppiy/equipment that are based on APP acted upon within five (5) days

f. Percent of supply/equipment that are based on APP acted upon within five (5) days =(e-i-d)x100%

76%

a. No. of inspected supplies/equipment pending issuance to end users carried overfrom the previousperiod/s

b. No. of inspected supplies/equipment for issuance to end users newly received during the period

.. Totai no, of inspected supplies/equipment for issuance to end users handied during the period = a+bd. No. of supplies/equipment issued to end users after inspectione. No. of supplies/equipment issued to end users within three (3) days after inspectionf. Percent of supplies/equipment issued to end users within three (3) days after inspection ='e+d)x100%

76%

Page 3 of 4

Annex B

Outputs/Activities INDICATORS Target(2018)

. Actual Accdrhplishmeht

Remarks1st

Quarter

2nd.

Quarter

; ■3rdT;Quarter

: 4thQuartera. No. of pending assignments for preparation of internal communioatlons carried over from the previous

period/s

b, No. of new assignments for preparation of internal communications received during the period

0. Total no. of assignments for preparation of internal communications handled during the period =a+bd. No. of internal communications prepared during the periode. No. of internal communications prepared one (1) hour before deadline

f. Percent of Internal communications prepared one (1) hour before deadline = (eTd)x100% 76%

a. No. of pending assignments for preparation of media relation documents carried over from the previousperiod/sb. No. of new assignments for preparation of media relation documents received during the period

0. Total no. of assignments for preparation of media relation documents handled during the period =3-4)d. No. of media relation documents prepared during the periode. No. of media relation documents prepared within one (1) day upon instruction/noticef. Percent of media relation documents prepared within one (1) day upon Instruction/notice =ie-5-d)x100%

76%

SubtnllrfAH hv

a. No. of documents for review and other assignments pending at the start of the quarterb. No. of documents for review and other assignments received during the quarterc. Total no. of documents for review and other assignments handled during the period =a+bd. No. of documents for review and other assignments acted upon during the periode. No. of documents for review and other assignments acted within one (1) day upon receipt of completedocuments

f. Percent of documents and other assignments actred upon during the quarter =(d-^c)x100% 76%

LIZA B. DE LEON

Director IV

Date:-:-.-.; . .::. ..;■ ■■ .T'.- .

Page 4 of 4

Department of JusticeAccomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibiiities*

cyzofs

Annex C

Office/Program: Administrative Service

Program/Project Indicator/Target Actual Accomplishment ' C ■ Action/s Taken/Recommended

Streamline frontline processes consistent with the Anti-Red Tape Act and iniine with the President's directives

Frontline process streamliningcomplied as annually validated bythe CSC

Estabiish/enhance pubiic assistance and complaint desks in ali officesnationwide with frontline services

Ail frontline offices with functional

pubiic assistance and complaintdesks

-develop and implement pubWclient feedback mechanisms thatwiil.asure oiient satisfaction and facilitate submission/action on complaints for

improper services and corruption

Public/client feedback mechanism

established for client satisfaction

and complaintsRationalize core and support processes, and document into systems andprocedures manuals

Ail core and vital supportprocesses with

systems/procedure manualsEnsure transparency and freedom of information (FOI) in terms of inclusiveand efficient access to pubiic information

Transparency Seal fully compiled

improve human resource management including competency mapping anddevelopment programs, harmonized staffing structure, addressingcompensation disparities, and managing performance

Competency, staffing andcompensation standards

developed/ adopted/implemented,as applicable

Raise the efficiency of financial and physical resource management towardsoptimal utilization

At least 90% budget utilization(Administrative Service)

At least 90% of plantilla positionsfilled (Admin Service)

Enhance scientific investigation capability of the Department and itsagencies ooncemed, towards effective/efficient case build up and"" msecution using more physical evidence and less dependency on

jtimoniai evidence

At least 90% of core personneltrained in scientifio investigation

Establish gender-sensitive, ohild-friendiy and accessible service facilities andprocedures including frontline services, public assistance desks andamenity/ infrastructure provisions

Agency guidelines issued and

procedures/faciiities established


Including progrQms/projects/ectivities specified in the 2017-2022 Phiiippine Development Plen end/or DOJ Development Plen und^ Executive Order No. 27 end Department Circular No. 39, s. 2017, respectively.

Subihitted by; ' i Date: ,

Head of Office

Annex A

Department of Justice. . CY 2018-OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS^ Office/Program: Financial Service


MFO/PAP Program Indicator Target5-Point Rating Scale

5 4 3 2 1General

Administration

and SupportServices

Percent of funding/obligation requests acted upon within 3 working daysfrom the receipt 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of contracts reviewed prior to issuance of certificate of avaiiabiiity offunds within 3 working days 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of certificate of avaiiabiiity of funds and other certifications issuedand/or processed within 3 working days 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of disbursement vouchers processed within 3 working days fromreceipt 76% At least 99% At least 87% At least 68% At least 39% Below 39% ■

Percent of checks/ADA processed within 3 working days from receipt 76% At least 99% At least 87% At least 68% At least 39% Below 39%Percent of transactions journalized in e-NGAS within 3 working days fromreceipt 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of liquidation reports processed within 3 working days from receipt 76% At least 99% At least 87% At least 68% At least 39% Below 39%Percent of budgetary documents/reports/correspondence prepared duringthe period 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of financial documents/reports/correspondence prepared during theperiod 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of budgetary documents/reports submitted on or before theprescribed deadlines 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of financial documents/reports submitted on or before theprescribed deadlines 76% At least 99% At least 87% At least 68% At least 39% Below 39%

Percent of other assignments/tasks acted upon on or before the prescribeddeadlines 76% At least 99% At least 87% At least 68% At least 39% Below 39%

B. Priority Programs/Projects/Activities

Strategy/Activity Indicator/TargetRationalize core and support processes, and document Into systems and procedures manuals All core and vital support processes with systems/procedure manualsEnsure transparency and freedom of Information (FOI) in terms of Inclusive and efficientaccess to public information


Raise the efficiency of financial and physical resource management towards optimalutilization and less dependency on local government resources

At least 90% budget utilization (DOJ Proper and NPS|; andAt least 90% of plantilla positions filled (Financial Service only)

Other assignments/delegated responsibilities per directives from higher management/authorities (specify)

2017, respectively.

Annex B



CY2018

Office: Financial Service

Outputs/Activities ; INDICATORS Target

<2018)


ist

Quarter

2nd .

Quarter

3rd

Quarter

4th

Quarter

Remarks

General

Administration and

Support Services

I. No. of pending funding/obligation requests at the start of the periodb. No, of new funding/obligation requests received during the period0. Total no. of funding/obligation requests handled during the periodd. No. of funding/obligation requests acted upon during the period

1. No. of funding/obligation requests acted upon within 3 working days from receiptf. Percent of funding/obligation requests acted upon within 3 working days from the receipt = (e-;-d)x100%)

76%

No. of pending pending contracts for review prior to issuance of certificate of availability of funds at the start of the periodb. No. of new contracts for review prior to issuance of certificate of availability of funds within the present period0. Total no. of contracts for reviewed prior to issuance of certificate of availability of funds = a+bd. No. of contracts for reviewed prior to issuance of certificate of availability of funds during the periode. No. of contracts for reviewed prior to issuance of certificate of availability of funds within 3 working daysf. Percent of contracts for reviewed prior to Issuance of certificate of availability of funds within 3 working days =(e-;-d)x100%

76%

No. of pending certificate of availability of funds and other certifications for processing at the start of the periodb. No. of new certificate of availability of funds and other certifications for processing within the present period0. Total no. of certificate of availability of funds and other certifications for processing = a+bd. No. of certificate of availability of funds and other certifications issued and/or processed during the period!. No. of certificate of availability of funds and other certifications issued and/or processed within 24 hours

f. Percent of certificate of availability of funds and other certifications Issued and/or processed within 3 working daysfe+-d)x100%

I. No. of pending disbursement vouchers for processing at the start of the periodb. No. of new disbursement vouchers received during the period

c. Total no. of disbursement vouchers received during the period = a+b

d. No. of disbursement vouchers acted upon during the period

e. No. of disbursement vouchers acted upon within 3 working days from receiptf. Percent of disbursement vouchers processed within 3 working days from receipt = (evd)x100%

76%

76%

Page 1 of 3

Outputs/ActivitiesINDICATORS Target

(2018)

Actual Acoornipllshment.

/AMIieX

'

1st

Quarter

: 2nd

Quarter

3rd

Quarter

4th

Quarter

Remarks

a. No, of pending checks/ADA for processing at the start of the periodb. No, of new checks/ADA for received for processing during the periodc. Total no, of checks/ADA for processing received during the period = a+bd. No, of checks/ADA processed during the period

e. No. of checks/ADA acted upon/processed within 3 working days from receiptf. Percent of checks/ADA processed within 3 working days from receipt = (eTd)x100%

76%a. No, of pending transactions for journal entry in e-NGAS at the start of the periodb. No. of new transactions for journal entry in e-NGAS received during the periodc. Total no, of transaction for journal entry in e-NGAS received during the period = a+bd. No. of transactions journalized in e-NGAS during the periodd. No, of transactions journalized in e-NGAS within 3 working days from receiptf. Percent of transactions journalized in e-NGAS within 3 working days = (d+c)x100%

76%

a. No, of liquidation reports for pre-audit and processing pending at the start of the periodb. No, of new liquidation reports received for pre-audit and processing during the periodc. Total no, of liquididation reports received for pre-audit and processing during the period = a+bd. No, of liquidation reports acted upon/pre-audited and processed during the periode. No, of liquidation reports acted upon/pre-audited and processed within 3 working days from receiptf. Percent of liquidation reports processed within 3 working days from receipt = (e+djxIOOVo

76%a. No, of budgetary documents/reports/correspondence pending at the start of the periodb. No, of new budgetary documents/reports/correspondence due for preparation during the periodc. Total no, of budgetary documents/reports/correspondence due for preparation during the period = a+bd. No, of budgetary doouments/reports/correspondence prepared during the periode. No, of budgetary documents/reports/correspondence prepared on or before the prescribed deadlines. Percent of budgetary documents/reports/correspondence during the period = (e+-d)x100%

76%a. No, of financial documents/reports/correspondence pending at the start of the periodD, No, of new financial documents/reports/correspondence due for preparation during the period3, Total no, of financial documents/reports/correspondence due for preparation during the period = a+bf. No, of financial documents/reports/correspondence prepared during the period3. No, of financial documents/reports/correspondence prepared on or before the prescribed deadlines. Percent of financial documents/reports/correspondence during the period = (e+d)x100%

76%

Page 2 of 3

Annex B

Outputs/Activities

.

INDICATORS Target

(2018)

Actual Accompiishtfient

Reniarks1st

Quarter

2nd

Quarter

3rd

Quarter4th

Quartera. No. of budgetary documents/reports pending at ttie start of the periodb. No, of new budgetary documents/reports for due for preparation/submission during the periodc. Total no. of budgetary documents/reports due for preparation/submission during the period = a+bd. No. of budgetary documents/reports prepared during the periode. No. of budgetary documents/reports prepared on or before the prescribed deadlines

f. Percent of budgetary documents/reports submitted on or before the prescribed deadlines = (e^-d)x100% 76%

a. No. of financial documents/reports pending at the start of the periodb. No. of new financial documents/reports for due for preparation/submission during the period0. Total no. of financial documents/reports due for preparation/submission during the period = a+bd. No. of financial documents/reports prepared during the periode. No. of financial documents/reports prepared on or before the prescribed deadlines

f. Percent of financial documents/reports submittedon or before the prescribed deadlines = (eTd)x100% 76%

a. No. of other assignments/tasks pending at the start of the periodb. No. of new other assignments/tasks during the period

0. Total no. other assignments/tasks handled during the period =a+bd, No. of other assignments/tasks handled during the periode. No. of other assignments/tasks handled on or before the prescribed deadlines

. Percent of other assignments/tasks acted upon on or before the prescribed deadlines = (eTd)x100% 76%

Submlttedby: "V-Date +■ .

MARIA ELISAB. GERMARDirector

Page 3 of 3

Office/Program: Financial Service

Annex C


Accomplishment Report on Priority Programs/ProjectsfActivities and Other Assigned/Delegated Duties and Responsibilities*

CY2018

Program/Project Indicatofffarget . ' Actual Accomplishment ; V Challenges/Coiistraints . Action/s Taken/Recommended

Rationalize core and support processes, and document into systems andprocedures manuals


systems/procedure manualsEnsure transparency and freedom of information (FOI) In terms of inclusiveid efficient access to public Information


Raise the efficiency of financial and physical resource management towardsoptimal utilization and less dependency on local government resources

At least 90% budget utilization

(DOJ Proper and NPS)

At ieast 90% of plantlila positionsfilled (Financial Service only)


* Including programs/proJeds/Bclivilies spedded in Ihe 2017-2022 Philippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 end Department Circular No. 39, s, 2017, respectively.

^Submitted by:{

Head of Office

Date:


Office/Program: Planning and Management Service

Annex A


MFO/PAP Performance Indicators Target5-Point Rating Scale

5 4 3 2 1

Support toOperations - Planning

Percent of planning/programming/project development tasks andother related requests/assignments acted upon during the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

and ManagementServices

Percent of reports processed/generated and statistical taskscompleted during the period

76%At least

99%

At least

87%

At least

68%

At least

39%

Below

39%

Percent of management-related tasks/reports/requests/assignments acted upon during the period (cumulativepercentage)

73%At least

95%

At least

84%

At least

66%

At least

37%

Below

37%

Percent of other management related tasks/ assignmentscompleted

73%At least

95%

At least

84%

At least

66%

At least

37%

Below

37%

Percent of MIS/ICT projects/project componentscompleted/implemented during the period within theprogrammed/set schedules

70%At least

91%

At least

81%

At least

63%

At least

36%

Below

36%

Percent of MIS/ICT job requests and other tasks/ assignmentsacted upon during the period

73%At least

95%

At least

84%

At least

66%

At least

37%

Below

37%

B. Priority Programs/Projects/Activitieg

Strategy/Activity Indicator/Target1. Streamline frontline processes consistent with the Anti-Red Tape Act and in line with

the President's directives

Frontline process streamlining complied as annuallyvalidated by the CSC

2. Develop and implement automated/online processes that will streamline processesand make services for the public more accessible and efficient

At least 1 frontline process operational online peragency

3. Establish and implement quality management systems towards ISO certification andefficient/streamlined processes

At least 1 core process certified and maintained peragency

4. Rationalize core and support processes, and document into systems and proceduresmanuals

All core and vital support processes withsystems/procedure manuals

5. Ensure transparency and freedom of information (FOI) in terms of inclusive andefficient access to public information

Transparency Seal fully complied, andFOI procedures/manual in place

Annex A

Strategy/Activity Indicator/Target

6. Improve human resource management including competency mapping anddevelopment programs, harmonized staffing structure, addressing compensationdisparities, and managing performance

Competency, staffing and compensation standardsdeveloped/ adopted/Implemented, as applicable

7. Raise the efficiency of financial and physical resource management towards optimalutilization

At least 90% budget utilization (PMS); andAt least 90% of piantilla positions filled (PMS)

8. Strengthen the Department's capability on monitoring and evaluation (M&E) ofprograms and projects, including establishment of dedicated M&E unit

Organizational/staffing structure developed andsubmitted

9. Develop and implement case decongestion strategies/program in the NationalProsecution Service to reduce/minimize backlogs and help ensure speedy justice forboth complainants/victims and respondents/perpetrators

Case decongestion programdeveloped/adopted/implemented

10.Support and sustain participation in the Justice Sector Coordinating Council (JSCC)as the adopted mechanism for inter-agency dialogue and coordinatedimplementation of reforms in the justice system

Sustained participation in JSCC and joint initiatives

11. Pursue completion and implementation of the National Justice information System(NJiS), which will facilitate electronic data sharing among justice sector agencies andinter-operabiiity of information systems

Completion of NJIS projects and implementation ofcomponent systems; including the Single CarpetaSystem

12. Facilitate the development of a national crime index that will map offenses andpenalties in all existing penal laws, facilitate electronic data sharing and integrationamong justice sector agencies, and harmonize crime statistics

Philippine Index of Crimes developed and established


Including programs/projects/activities specified in the 2017-2022 Phiiippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department CircularNo. 39, s. 2017, respectively.



CY 2018

Annex B

Office: Planninn and Management Service

Outputs/Activities : .L /-v; 7|lNDlCATPRS^';;: :-v-V^':^-;j:;' >^ ^ ^ Target

;(2Q,1B)

Actual Accpmpiishrnent Rernarks.

1st

Quarter

; 2nd;Quarter

. 3rd .

Quarter

- 4th

QuarterSupport to

Operations -

Planning and

a. No. of tasks/reports/requests/assignments pending at ttie start of the periodb. No. of new tasks/reports/requests/assignments received during the periodc. Total no. of tasks/reports/requests/assignments handled during the period = a+bd. No. of tasks/reports/ requests/ assignments acted upon during the periode. Percent of tasks/reports/ requests/ assignments acted upon during the period = (d-rc)x100% 73%

a. No. of reports for processing/generation and statistical tasks pending at the start of the periodb. No. of new reports for processing/generation and statistical tasks received during the periodc. Total no. of reports for processing/generation and statistical tasks handled during the period = a+bd. No. of reports processed/generated and statistical tasks completed during the periode. Percent of reports processed/generated and statistical tasks completed = (d+c)x100% 73%a. No. of carry over projects/ project component programmed pending at the start of the periodb. No. of projects/ project component programmed or due for completion/ implementation vrithin the quarter

c. Percent of tasks/reports/ requests/ assignments acted upon during the period (cummulative percentage) 73%

a. No. of other tasks/ assignments pending at the start of the semesterb. No. of other tasks/ assignments received during the periodc. Total no. of other tasks/ assignments during the period = a+bd. No. of other tasks/ assignments completed during the periode. Percent of other management related tasks/ assignments completed = (d+c)x100% 73%

a. No. of carryover projects/project components programmed or due in the previous period/s

b. No. of projects/project components programmed or due for compietion/impiemention within the present period0. Total no. of projects/project components due for compietion/impiemention during the present period = a+bd. No. of ail projects/project components compieted/impiemented during the periode. No. of projects/project components compieted/impiemented during the period within the programmed/setschedules

f. Percent of projects/project components completed/implemented during the period within theprogrammed/set schedules = (e-rb)x100%

70%

a. No. of job requests and other tasks/ assignments pending at the start of the periodb. No. of job requests and other tasks/assignments received during the periodc. Total no. of job requests and other tasks/ assignments handled during the period = a+bd. No. of job requests and other tasks/ assignments acted upon during the periode. Percent of job requests and other tasks/ assignments acted upon during the period= (d+c)x100% 73%

. ■iSubmittedby: Date:

RYAN C. THOMAS

OIC-Diredor

Page 1 of 1

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Deiegated Duties and Responsibiiities'

CY2018

Office/Program: Planning and Management Service

Program/Project ■ - Tndicator/farget i Actual Accomplishment ■ ChallBnges/Cbnstralrits v.-' '■ AcUon/s Taken/Recommended T . ;Streamline frontline processes consistent with the Anti-Red Tape Act and inline with the President's directives

Frontline process streamliningcomplied as annually validated bythe CSC

iOeveiop and implement automated/online processes that will streamlinetcesses and make services for the pubiic more accessible and eftident

At least 1 frontline processoperational online per agency

Establish and implement quality management systems towards ISOoertifioation and efficient/streamlined processes

At least 1 core process certifiedand maintained per agency


Ail core and vital supportprocesses withsystems/procedure manuals

Ensure transparency and freedom of Information (FOI) in terms of inclusiveand efficient access to public information

Transparency Seal fully complied

FOI procedures/manual in place

Improve human resource management including competency mapping anddevelopment programs, harmonized staffing structure, addressingcompensation disparities, and managing performance

Competency, staffing andcompensation standardsdeveioped/ adopted/implemented,as applicable

Raise the efficiency of financial and physical resource management towardsoptimal utilization

At least 90% budget utilization(PMS)At least 90% of plantilla positionsfilled (PMS)

angthen the Department's capability on monitoring and evaluation (M&E)of programs and projeote, including establishment of dedicated M&E unit

Organizational/staffing structuredeveloped and submitted

Develop and Implement case decongestion strategies/program in theNational Prosecution Service to reduce/minimize backlogs and help ensurespeedy justice for both complainants/victims and respondents/perpetrators

Case decongestion programdeveloped/adopted/implemented

Support and sustain participation in the Justice Sector Coordinating Council(JSCC) as the adopted mechanism for inter-agency dialogue andcoordinated Implementation of reforms in the justice system

Sustained participation in JSCCand joint initiatives

Pursue comp-etion and implementation of the National Justice InformationSystem (NJiS), which will facilitate electronic data sharing among justicesector agencies and inter-operabiiity of information systems

Completion of NJiS projects andimplementation of componentsystems; including the SingleGarpeta System

Annex

Facilitate the development of a national crime index that will map offensesand penalties in ail existing penal laws, facilitate electronic data sharing andintegration among justice sector agencies, and harmonize crime statistics

Philippine index of Crimesdeveloped and established

Other assignments/delegated responsibilities per directives from highermanagement/ authorities (speoifv)

■

Submitted by; Date;

Head of Office

Annex A


Office/Program: Internal Audit Service



5 4 3 2 1Baseline

Assessment of

internal Control

System

Percent of projects/activities completed during the period73%

At least

95%

At least

84%

At least

66%

At least

37%

Below

37%Percent of projects/activities completed within theprogrammed/set schedules

73%At least

95%

At least

84%

At least

66%

At least

37%

Below

37%Management andOperations AuditServices

Percent of compliance and management audit and otherprojects/activities acted upon during the period 73%

At least

95%

At least

84%

At least

66%

At least

37%

Below

37%

Percent of compliance and management audit and otherprojects/activities completed within the prescribed period 73%

At least

95%

At least

84%

At least

66%

At least

37%

Below

37%

Percent of compliance and operations audit and otherprojects/activities acted upon during the period 73%

At least

95%

At least

84%

At least

66%

At least

37%

Below

37%Percent of compliance and operations audit and otherprojects/activities completed within the prescribed period 73%

At least

95%

At least

84%

At least

66%

At least

37%

Below

37%


Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems and proceduresmanuais

All core and vital support processes withsystems/procedure manuals

Raise the efficiency of physical resource management towards optimal utilization At least 90% of plantilla positions filled (IAS)Strengthen internal control systems towards better accountability for and predictability ofagency systems, processes and operations

Baseline assessment of internal controls completed


No. 39, s. 2017, respectively.

Annex B

Department of JusticeQUARTERLY ACCOMPLISHIVIENT REPORT

CY2018

Office: Internal Audit Service

Outputs/

Activities

Baseline

Assessment

of Internal

Control

System

INDICATORS

a. No. of pending audit projects/activities carried over from the previous period

b. No, of new audit projects/activities programmed/assigned during the present period

c. Total no. of all programmed/assigned audit projects/activities during the present period = a+bd. No. of all programmed/assigned audit projects/activities completed during the present period = i+liI. No. of audit projects/activities completed during the period within the programmed/set schedulesli. No. of audit projects/activities completed during the period beyond the programmed/set schedulese. Percent of ail projects/activities completed during the period = (d"i-c)x100%f. Percent of projects/activities completed during the period within the programmed/set schedules = (i-;-d)x100%

Target(2018)

73%

73%

Âctual Accomplishment-;

1st

Quarter-

2nd

Quarter

■3rdQuarter;

4thQuarter

Remarks

Managementand

OperationsAudit Services

a. No. of pending compliance and management audit and other project/activities carried overfrom the previous periodb. No. of new compliance and management audit and projects/activities during the periodc. Total no. of all compliance and management audit and other projects/activities during the period = a+bd. No. of all compliance and management audit and other projects/activities completed during the present period = i+iii. No. of all compliance and management audit and other projects/activities completed within the prescribed period11. No. of all compliance and management audit and other projects/activities completed beyond the prescribed periode. Percent of complaince and management audit and other projects/activities acted upon during the period =(d+c)x100%f. Percent of compliance and management audit and other projects/activities completed during the period within theprescribed period= (i+d)x100%

73%

73%a. No. of pending compliance and operations audit and other project/activities carried overfrom the previous periodb. No. of new compliance and operations audit and projects/activities during the periodc. Total no. of all compliance and operations audit and other projects/activities during the period = a+bd. No, of all compliance and operations audit and other projects/activities compieted during the present period = i+lii. No. of all compliance and operations audit and other projects/activities completed within the prescribed periodII. No. of all compliance and operations audit and other projects/activities completed beyond the prescribed periode. Percent of complaince and operations audit and other projects/activities acted upon during the period =(d+c)x100%f. Percent of compliance and operations audit and other projects/activities completed during the period within theprescribed period= (i+d)x10Q%

73%

73%

Subhiittedby Date

LILiBETH DC. GOBOLE

OIC-Director

Annex C



CY2018

Office/Program: Internal Audit Service

Program/Project ~ indicator/Target Actual Accomplishment ; Challengbs/Cpnsiraints S ■ Actionfs Taken/Recommended

Rationalize core and support processes, and document Into systems andprocedures manuals


systems/procedure manualsRaise the efficiency of physical resource management towards optimal

■'izatlonAt least 90% of plantiila positionsfilled (lASf

.engthen internal control systems towards better accountability for andpredictability of agency systems, processes and operations

Baseline assessment of Internalcontrols completed

Other assignments/delegated responsibilities per directives from highermanagement/authorities (specifyf

'Including progmms/projects/acti\/ities specided In the 2017-2022 Philippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department Circular No. 39, s. 2017, respectively.

r

Submitted by; Date:

Head of Office

Annex A

Department of JusticeCY 2018 OFFICE PERFORWIANCE EVALUATION IWEASURES AND REQUIREWIENTS

Office/Program: Witness Protection. Security and Benefits Program

A. Performance Indicators and Taraets

WiFO/PAP Performance indicators Target5-Point Rating Scale

5 4 3 2 1Provision of

protection, securityand benefits for

qualified witnesses

Percentage of applications for witness coverageacted upon

76% At least

99%

At least

87%

At least

68%

At least

39%

Below 39%

Percentage of witnesses with no untoward incident 76% At least

99%

At least

87%

At least

68%

At least

39%

Below 39%

Percentage of successful prosecutions 76% At least

99%

At least

87%

At least

68%

At least

39%

Below 39%


Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems and proceduresmanuals


Raise the efficiency of financial resource management towards optimal utilization At least 90% budget utilization (WP8BP)Strengthen witness and whistleblower protection towards effective case build up andprosecutions especially in relation to high profile crimes and corruption cases

Draft Bills and/or position papers submitted to Congress



Annex B


QUARTERLY ACCOWiPLlSHWIENT REPORT

CY2018

Office: Witness Protection, Security and Benefits Program

Outputs/Activities INDICATORStarget i(2018) ̂

•Actual AccomplishmentRemarks

Quarter

2hd

Quarter

3rd

Quarter

4th

QuarterEvaluation of applications a. No, of applications pending at the start of the period

b. No. of applications received during the period

c. Total no. of applications handled during the period = a+b

d. No. of applications acted upon during the period = i-ei

i. Approved

ii. Disapproved

e. Percent of applications acted upon during the period = (d-i-c)x100%f. No. of applications pending at the end of the period = c-d

76%

Witness coverage,protection, security andbenefits

a. Witnesses covered by the program

i. No. of witnesses covered at the start of the period

ii. No. of new witnesses covered during the period

ill. Total no. of witnesses with terminated coverage during periodiv. No. of witnesses covered at the end of the period = {i+ii)-{iii)

b. No. of untoward incidents on covered witnesses

Percentage of witnesses with no untoward incident

c. Result of cases with witnesses covered/utilized = i+ii+iii+iv

76%

i. Convictions

il. Acquittal

Hi. Dismissal

iv. Archived

d. Conviction rate on cases with witnesses covered/utilized = i-^c

Percentage of Successful Prosecutions 76%

Submitted by;

Head of Office

Date

Annex C



CY2018

Office/Program: Witness Proctectlon, Security and Benefits Program

, ! : Program/Project ; ' ' . ; v.. / Indicator/Target;" m'; v: ( ̂ Actual Accornpllshment: : i ; Cliallenges/Cbnstralnts , ;. • ■ : . Actiohfs Taken/Recdmmeh^Rationalize core and support processes, and document into systems andprocedures manuals


systems/procedure manualsRaise the efficiency of financial resource management towards optimal"lization

At least 90% budget utilization(WPSBP)

.engthen witness and whistleblower protection towards effective casebuild up and prosecutions especially in relation to high profile crimes andcorruption cases

Draft Bills and/or position paperssubmitted to Congress


Submitted by:

Head of Office

Annex A


Office/Program: Victims Compensation Program - Board of Claims

MFO/PAP Performance Indicators Target5"Point Rating Scale

5 4 3 2 1

Provision of monetarycompensation to victims ofviolent crimes and unjustimprisonment

Number of Victims Compensation Program beneficiaries 1,522 At least

1,979At least

1,750At least

1,370At least

776Below 776

Percentage of victims compensation claims acted upon duringthe period

76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percentage of application acted upon within 30 calendar daysfrom date of receipt

76% At least

■ 99%

At least

87%

At least

68%

At least

39%

Below

39%


Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems andprocedures manuals

Ail core and vital support processes with systems/proceduremanuals

Raise the efficiency of financial resource management towards optimal utilization At least 90% budget utilization (BOG);Pursue the strengthening of the Victims Compensation Program includingincreased benefits, rationalized requirements/procedures and increased/inclusiveaccess to encourage and allow more availments

Draft Bill/position paper/s submitted to CongressInter-agency implementing mechanism established

Other assignments/delegated responsibilities per directives from higher management/authorities (specify)

39, s. 2017, respectively.

r

Annex B


CY2018

Office: Board of Claims

Outputs/Activities INDICATORSTarget(^018)


Remarks

Quarter

2nd

Quarter

3rd

Quarter

4th .

Quarter

Provision of

monetary

compensation tovictims of violent

crimes and unjustimprisonment

a. No, of applications pending at the start of the period

b. No. of applications received during the period

c. Total no. of applications handled during the period = a+b

d. No. of applications acted upon during the period

e. Percent of applications acted upon during the period = (dTC)x100%

f. No. of applications acted upon within 30 calendar days from date of receiptg. Percent of applications acted upon within 30 calendar days from date ofreceipt = (f-fd)x100%

h. No. of claims granted during the period

i. Victims of violent crimes

ii. Victims of unjust imprisonment

76%

76%

1,522

Submitted by:

Chairman, Board of Claims

Annex C


Accomplishment Report on Priority Programs/ProjectstActivities and Other AssignedtDelegated Duties and Responsibilities*

CY2018

Office/Program: Board of Claims

Program/Project lndicatorn"arget Actual Accomplishment Challenges/Constraints Action/a TakenfRecommended



systems/procedure manualsRaise the efficiency of financial resource management towards optimal''ization

At least 90% budget utilization(BOG)

,sue the strengthening of the Victims Compensation Program inciudingincreased benefits, rationalized requirements/procedures andincreased/inclusive access to encourage and allow more availments

Draft Bill/position paper/ssubmitted to Congress

inter-agency implementingmechanism established


Incmng prognams/prvJects/ectiMies specified in the 2017-2022 Phitippine Develapmenl Plan andforDOJ Development Plan under Executive Order No. 27 and Department Circular No. 39, s. 2017, respectively.

Submitted by; : Date; v.-'o-;;;:;

Head of Office

" Department of JusticeCY 2018 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTSOffice/Program: AO 35 Task Force

Annex A


MFO/PAP Performance Indicators

A. Core Performance IndicatorsImplementation ofAdministrative Order No, 035

Percentage of investigations completed

Percentage of successful prosecutions

Percent of law enforcers/service providers trained asprogrammed

Target 5-Point Rating Scale

76%

76%

76%

At least

99%

At least

99%

At least

99%

At least

87%

At least

87%

At least

87%

At least

68%

At least

68%

At least

68%

At least

39%

At least

39%

At least

39%


1

Below

39%

Below

39%

Below

39%

StrategyRationalize core and support processes, and document into systems and proceduresmanuals

Indicator/TargetAll core and vital support processes with systems/proceduremanuals

t-aciiiiaie investigation, prosecution and monitoring of grave human rights violationcases pursuant to relevant laws and in conformance with international human rightsstandards

Expedient investigation of cases handled/assigned


*inr:lllliinn nmnram':/nmioHc/:^nHu!t!ac- trn-7

respectively.

Annex B



CY2018

Office: AO 35 Task Force

Outputs/Activities ^■■iNDfcAT6Rs;'';v:. target(2018)

: ■ Actual AccornpiishmentRemarks. .1st :

Quarter2nd ;

Quarter. 3fd .

Quarter4th

Quarterinvestigation and prosecutionof unsolved, current and newC|-

a. No. of cases/incidents pending investigation by special investigation teams at the start of the periodb. No, of cases/incidents newiy assigned to the special investigation teams during the periodc. Total no. of cases/incidents handled by the special investigation teams during the period = (b+o)d. No. of cases/incidents with investigation reports submitted during the periode.Percentage of investigation cases submitted/completed during the quarter =(d^-c)x100%

76% Target Is subject to confirmation by the TaskForce

a. Total no. of court decisions on monitored cases rendered during the quarter = a+b-w+da,1 Convictions

a.2 Acquittals

a.3 Dismissals

a.4 Others

b. Percentage of successful prosecution = a.1-;-(a.1+a.2)x100% 76%Target is subject to confirmation by the TaskForce

Capacity building/Speciaicr^'^ s and programs a. No, of law enforcers/service providers programmed to be trained within the period

b. No. of law enforcers/service providers trained, as programmedc. No, of additional law enforcers/service providers trained not programmedd. Total no, of law enforcers/service providers for training as programmed during the periode. Total no of law enforcers/service providers trained during the period

1 , Percent of of law enforcers/service providers trained as programmed during the period =(b-ê)x100% 76% Target is subject to confirmation by the TackForce

Submitted by: v"'/ o;. Date' - '

Head of Office

Page 1 of 1

Annex C

Department of JusticeAccomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibilities*

CY2018

Office/Program: AO 35 Task Force

• Program/Project • ^ • X-;v;t5indic'ator/Targe.t Actua.hAccomplishm .^Challenges/Constraints' Actipn/sTakeiyReconimehdedRationalize core and support processes, and document into systems

pand All core and vital support processes

rocedures manualswith systems/procedure manuals

Facilitate Investigation, prosecution and monitoring of grave human rightsviolation cases pursuant to relevant laws and In conformance withinternational human rights standards

Expedient investigation of caseshandled/assigned

Other assignments/delegated responsibilities per directives from highermanagement/authorities fspeclM

' Including prograrni/projecls/aclivilles speoifjed in the 2017-2022 Philippine PevelopmBnt Plan and/or DOJ DBvalopmBnt PlanSubmitted by:

Head of Office

under Execulive Order No. 27 and Daparimenl Circular No. 39, s. 2017. respectively.


Office/Program: Office for Alternative Dispute Resolution

Annex A

MFO/PAP Performance Indicators Target5-Polnt Rating Scale

5 4 3 2 1

Alternative DisputeResoiution Services

pursuant to RA 9285

No. of ADR practitioners trained 385 At least 500 At least 443 At least 347 At least 197 Below 197

Percentage of ADR accreditation applications actedupon during the period

46% At least

60%

At least

53%

At least

41%

At least

23%

Below 23%


Strategy/Activity Indicator/Target

Rationalize core and support processes, and document into systems and proceduresmanuals

Ail core and vital support processes with systems/proceduremanuals

Operationalize the Office for Alternative Dispute Resolution starting with filling of itsstaffing structure and then full implementation of mandated functions

Plantilla positions filled and agency operating

Ensure efficient/consistent legal processes for government and the public in terms ofrepresentation, assistance, legal opinions and various decisions/orders, includinginitiative/support for necessary legislation (e.g. State Counsel Act)



*lncluding programs/projects/activities specified in the 2017-2022 Philippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department CircularNo. 39, s. 2017, respectively.

Annex B

Department of JusticeQUARTERLY ACCOMPLISHIVIENT REPORT

CY2018

Office: Office for Alternative Dispute Resolution

Outputs/Activities INDICATORSTaget(2018)


Remarks.1st

Quarter Quarter

3rd

Quarter

4th

Quarter

Provision of trainings forgovernment ADR

practitioners/implementors

a. No. of trainings conducted during the period

b. No, of government agencies/ institutuions covered by trainings conducted

c. No. of ADR practitioners trained385

Accreditation of ADR

practitioners and serviceproviders

a. No. of carry over applications from previous period

b. No. of new applications received during the period

c. Total no. of applications for processing = a+b

d. No. of applications acted upon during the period = i+ii

i. No. of ADR practitioners/service providers accredited

ii. No. of applications disapproved for non-compiaiance or lack of requirements

e. No. of pending applications at the end of the period = c-d

f. Percentage of ADR accreditation applications acted upon during the period= (d-rc)x100%46.0%

Advocacy, awareness,education and information

diaiogues/activites

a. No. of orientations/activities conducted during the quarter

New indicatorsb. No. of actual participants during the quarter

Submittedby: ■■Qate,

BERNADETTE C. ONGOCO

QIC - Executive Director

Annex C



CY2018

Office/Program: Office for Alternative Dispute Resolution

Program/Project indicator/Target Actual Accomplishment Challenges/Constraints Action/s Taken/Recommended

Rationalize core and support processes, and document into systems and

procedures manuals

All core and vital support processes

with systems/procedure manuals

Operationalize the Office for Alternative Dispute Resolution starting withfilling of its staffing structure and then full implementation of mandated

functions

Plantilla positions filled and agency

operating

Ensure efficient/consistent legal processes for government and the publicin terms of representation, assistance, legal opinions and various

decisions/orders, including initiative/support for necessary legislation (e.g.

State Counsel Act)


Other assignments/delegated responsibilities per directives from higher

management/ authorities (specify)* Including programs/projects/activities specified in the 2017-2022 Philippine Development Plan and/or DOJ Development Plan under Executive Order No. 27 and Department Circular No. 39, s. 2017, respectively.

Submitted by; Date:

Head of Office

\

' Department of JusticeCY 2018 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: Inter-Agency Council Against Trafficking

Annex A


5 4 3 2 1

Implementationof RA 9208,

Antl-TrafflckingIn Persons

Acts of 2003

No. of law enforcers/service providers trained3,635

At least

4,725At least

4,180At least

3,272At least

1,854Below

1,854Percentage of human trafficking,victims served

76%At least

99%

At least

87%

At least

68%

At least

39%Below 39%

Percentage of investigations compieted76%

At least

99%

At least

87%

At least

68%

At least

39%Below 39%

Percentage of successfui prosecutions76%

At least

99%

At least

87%

At least

68%

At least

39%Below 39%

No. of human trafficking cases resulting to convictions47 At least 61 At least 54 At least 42 At least 24 Below 24


Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems and proceduresmanuals


Intensity law enforcement against human trafficking as among the Administration's priorityareas, including support for necessary legislation

Draft Bills/position papers submitted or policiesIssued/submitted related to Human Trafficking

Other assignments/delegated responsibilities per directives from higher management/ authorities(specify)



CY 2018.

Annex B

Office: inter-Aqencv Council Against Trafflcklnn


{2018)

, Actual Accbmpiishrnent

Remarks1st

Quarter

■: 2ndQuarter

3rd

Quarter4th

Quarter

Implementation of ttie Antl-Trafflcklng in Persons Act

a. No. of law enforcers, service providers/ stakeholders provided training/capacity building duringthe period

a.1 Organizeda.2 Attended as Lecturer/Resource Person

3,635

a. No. of victims rescued and provided assistance during the perioda.1 Task Force

a.2 Port based Task Force

b. No. of victims served (provided both either legal and/or social assistancec. Percentage of human trafficking victims served = (b-=-a) 76%a. No. of monitored cases for preliminary investigation pending at the start of the periodb. No. of monitored cases for preliminary investigation newly received during the periodc. Total no, of monitored cases for preliminary Investigation during the period =( a+b)d. Total no. of monitored cases resolved during the period=(d.1+d.2)

d.1 Resolved for filing in Courtd.2 Dismissed on Preliminary Investigation

e. Total no. of monitored cases pending for preliminary investigation during the periodf. Percentage of investigations completed during the period = (d-^c) 76%a. No. of cases pending for trial at the start of the periodb. No. of newly received cases for trial during the periodc. Total no of cases for trial during the period = (a+b)d. Total no. of completed/decided cases during the period = (d,1-Ki.2-Ki.3+d.4)

d.1 Convicted

d.2 Acquittedd.3 Dismissed in Court

d.4 Others

e. No. of cases pending for trial during the period = (c-d)f. Percentage of successful prosecutions=(d.1)■^(d.1+d.2) 76%No. of human trafficking cases resulting to convictions 47

Submitted by:

Head ofOWce

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Delegated Duties and Responsibilities*CY2018

Office/Program: Inter-Agency Council Against Trafficking

Program/Project . ; " : ; ■ Indicator/Target Acliiai Accoinplishme'ht ■ Chaiiehges/Ckinstraints ̂ ;Aoti 6n/s Taken/Recorh mendedRationalize core and support processes, and document into systems andprocedures manuals

All core and vital support processeswith systems/procedure manuals

Intensify law enforcement against human trafficking as among theAdministration's priority areas, including support for necessary legislation

Draft Bills/position paperssubmitted or policiesissued/submitted related to Human

TraffickingOther assignments/delegated responsibilities per directives from highermanagement/authorities (specifvl

Submitted by: ■ Date:

Head of Office

Annex A

\Department of JusticeCY 2018 OFFICE PERFORMANCE EVALUATION MEASURES AND REQUIREMENTS

Office/Program: DOJ Action Center


5 4 3 2 1Rendition of free legaiassistance

Percent's of clients' requests acted upon during the period 76% At least

99%

At least

87%

At least

68%

At least

39%

Below

39%Percent of clients who rated the legal services of DOJAGas very satisfactory or better

73% At least

95%

At least

84%

At least

66%

At least

37%

Below

37%


Strategy/Activity Indicator/TargetRationalize core and support processes, and document into systems andprocedures manuals




Annex B

Department of JusticeQUARTERLY ACCOMPLISHWIENT REPORT

CY2018

Office: Department of Justice Action Center (DOJACi

Outputs/Activities jNDICAtORS Target

i lA

r (2D;!8)

Quarter

2nd

Quarter

3rd

Quarter

. 4th

Quarter

Remarks

Rendition of free legaiassistance

a. No. of pending requests for legal assistance at the start of the period

b. No of new requests for legal assistance received during the periodc. Total requests for legal assistance handled during the periodd. No. of requests for legai assistance acted upon during the periode. Percent of requests for legal assistance acted upon during the period =(d-^c)x100%

76%

a. No of clients provided with legal services

b. No of clients who rated the legal services of DOJAC

r

c. No. of clients who rated the legal services of DOJAC as very sab'sfactory or betterd. Percent of clients who rated the legal services of DOJAC as verysatisfactory or better = (c-i-b)xl 00%

73%

Submitted by: Date::

Program Director

Annex C


Accomplishment Report on Priority Programs/Projects/Activities and Other Assigned/Deiegated Duties and Responsibiiities*

CY201S

Office/Program: DOJ Action Center

Program/Project , : \ Indicator/Target -Actual Accomplishment Chailenges/Constrairits Action/s Takan/RecommendedRationalize core and support processes, and document into systems andprocedures manuals


systems/procedure manualsOther assignments/delegated responsibilities per direotives from higheranagement/authorities (specify)

• Including programs/prolecls/adiuilies soecllied In the 2017-2022 PhillDoine Devetnn

Submitted by: Date:

Head of Office

Department of JusticeSTRATEGIC PERFORMANCE MANAGEMENT SYSTEM

Summary List of Individual Performance RatingsJuly to December 2018

Region/Office;

Average Individual Ratings: Very SatisfactorySAMPLE ONLY

Name of EmployeeRating

Numerical Adjectival

Support Staff 1 5.00 Outstanding

Prosecutor 1 4.80 Outstanding

Prosecutor 2 4.75 Outstanding

Support Staff 2 4.70 Outstanding

Support Staff 3 4.45 Very Satisfactory

Prosecutor 3 4.25 Very Satisfactory








Prosecutor 7 3,90 Very Satisfactory


Prosecutor 9 3.40 Satisfactory

Prosecutor 10

OOC

CO

Satisfactory

Support Staff 8 3.00 Satisfactory



No. of employees = 20

Average ratings of staff

78.90/20= 3.95

(3.95 rounded to 4.0 forDurooses of adiectival ratina)

Very Satisfactory

Submitted by:

Head of Office

Designation and Name of Office Date

' Note:

Adjectival Rating: 5 - Outstanding 4 - Very Satisfaotory 3 - Satisfactory 2 - Unsatisfactory 1 - Poor

Documents

KAGAWARAN NG KATARUNGAN Department of Justice...1.3 CSC-DBM Joint Circulars No. 1, s. 2012 re: grant of step increment/s due ... Page 2 of 5. 9.0" Separate guidelines will be issued