Kandil_Sameh_CPMPart 1 _b

AR50383 Assignment Name: (Sameh Kandil Mohammed Ibrahim)

Page 1 of 9


Page 2 of 9

Contents

1.0 Introduction .................................................................................................................................. 3

1.1 Purpose of Project Charter ......................................................................................................... 3

2.0 Project Overview .......................................................................................................................... 3

3.0 Justification .................................................................................................................................. 3

3.1 Business Need ............................................................................................................................ 3

3.2 Strategic Alignment ..................................................................................................................... 3

4.0 Scope ............................................................................................................................................. 3

4.1 Objectives ................................................................................................................................... 3

4.2 Major Deliverables ...................................................................................................................... 3

5.0 Duration ......................................................................................................................................... 4

5.1 Milestones ................................................................................................................................... 4

5.2 Brief Timeline .............................................................................................................................. 4

6.0 Budget Estimate .......................................................................................................................... 5

6.1 Funding Source .......................................................................................................................... 5

6.2 Estimate Breakdown ................................................................................................................... 5

6.3 Forecast Payments Flow ........................................................................................................... 5

7.0 Assumptions, Constraints and Risks ......................................................................................... 6

7.1 Assumptions ............................................................................................................................... 6

7.2 Constraints .................................................................................................................................. 6

7.3 Risks ........................................................................................................................................... 6

8.0 Project Organization .................................................................................................................... 6

8.1 Roles and Responsibilities .......................................................................................................... 6

8.2 Stakeholders ............................................................................................................................... 8

List of Figure Figure 1 High Level Schedule ………………………………………………………………………………………………….4 Figure 2 Forecast Payments Histogram…...…………………………………………………………………………………….5 Figure 3 Reporting Structure.………...…...…………………………………………………………………………………….7 Figure 4 Project Organization Structure......…………………………………………………………………………………….7 Charter Version History

Version Date Author/Editor Reasons 01 02nd January 2014 Sameh Kandil Initiate the first version of project charter for senior

management review


Page 3 of 9

1.0 Introduction 1.1 Purpose of Project Charter

The project charter for Copham Hospital defines the business need and objectives for constructing Copham hospital considering what will be delivered according to the time constraints, budget, risks and resources. It is essential document for initiating, planning, executing and handover the project, Elson (2010:3). 2.0 Project Overview

Copham hospital will be a new community hospital, which will provide continuing care medical services to the community residents. The planned dates for hospital opening will be on Mar-2017. CPCT obtained approval from the department of health to procure the hospital by an allocated budget of £ 26 million. 3.0 Justification 3.1 Business Need

UK’s national health services strategy has been changed in terms of how the service will be delivered to the patients. The specialist and emergency care are provided in the regional centres but after the medical crisis will be under control and stable enough, the subsequent necessary medical care will be provided away of these centres. It will be served through the new community hospitals. One of the new community hospitals to be built to suit the new strategy is Copham hospital which will be built to cover the continuing care for patients after releasing them from the regional specialist centres. 3.2 Strategic Alignment

Constructing and operation of Copham hospital will fulfil strategic goals for CPCT:

• Build more hospitals to provide healthcare services to the semi rural area, which currently has 65,000 people.

• Achieve the sustainability by constructing a sustainable building that can save power and water, Burke (2013:80).

• Comply with the Corporate Social Responsibility policy, as the new hospital will serve the community, achieve financial returns and sustain the environment.

• Enhance the ability of CPCT to respond effectively to patients needs.

4.0 Scope 4.1 Objectives

Constructing of Copham hospital will achieve many objectives:

• Comply with the new strategy of UK’s national health services.

• Provide continuing care for the patients who used specialist and emergency care.

• Increase in the rate of medical services provided by CPCT hospitals to the resident of the semi rural areas.

• Improve wait times for the patients of semi rural areas, CLHIN (2009:5).

• Meet the extra medical care demands in the future due to the expected population growth.

4.2 Major Deliverables

The major deliverables, which have to be achieved in order to meet the project objectives;

• Get the project stakeholders commitments in order to obtain their needs and expectations, Burke (2013:77). Stakeholder’s needs are essential to go forward in developing the design.

• Developing the hospital services planning as per CLHIN (2009:6). The service plan has to take into consideration the future residents demands until 10 years ahead.

• Development of medical service standards to be used by the medical staff when acting with the community patients, South West LHIN (2011:2).

• Competitive selection for the project management firm, design consultant and contractor. The aforementioned entities have to be specialists in healthcare sector with a wide tracked experience in healthcare projects.

• Possessing a sustainable design that aligns with CPCT’s sustainability policy. The hospital will consist of Hospital building (6,000 m2), Clinical accommodation (two floors), Car Parking (250 cars).


Page 4 of 9

5.0 Duration 5.1 Milestones

Major milestones/deliverables provided below;

Milestones/Deliverables Target Date Project Charter approval and Initiation February-12-2014 Procure Project Management Firm March-26-2014 Procure Design Consultant May-07-2014 Concept Design Development August-07-2014 Detailed Design and Tender Documents Development January-26-2015 Tender and Awarding April-30-2015 Commencement of Construction June-03-2015 Occupancy March-27-2017

5.2 Brief Timeline

Figure 1


Page 5 of 9

6.0 Budget Estimate 6.1 Funding Source

Department of Health (DOH) will fund the project with an allocated budget 26 million but the required budget is 31 million. Total deficit is 5 million, however, 2 million can be gained from existing site disposal so the extra budget that that has to be arranged by DOH is 3 million.

6.2 Estimate Breakdown Estimate Breakdown

6.3 Forecast Payments Flow

Figure 2

# Item Estimated Budget

1 Professional Fees 2,700,000 £

2 Land Purchase 1,000,000 £

3 Civil and Architectural Works 10,336,842 £

4 Mechanical Works 5,336,842 £

5 Electrical Works 1,389,474 £

6 Sanitary Works 600,000 £

7 Fire Fighting/Alarm Works 336,842 £

8 Medical Equipment 4,000,000 £

9 Commissioning 2,000,000 £

10 Contingency 2,575,000 £

11 Surface Diversion, Access Road and Decant Cost

725,000 £

Total 31,000,000 £

2014 2015 2016 2017 2018 Total (million) Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3

1.14 0.18 0.11 0.16 0.47 0.23 3.36 1.36 3.52 5.76 6.28 3.62 2.97 1.16 0.00 0.00 0.00 0.68 - 31


Page 6 of 9

7.0 Assumptions, Constraints and Risks 7.1 Assumptions

• The Department of Health’s new strategy related to continuing care will not change.

• The funding allocated to the project will be available through Q1 2014 and the total fund will not be less than £31 million.

• The current rate of population increase will not change as it was used to forecast the future medical demands.

7.2 Constraints

• The hospital has to be opened to the public not later than March-17.

• The cost of constructing the hospital has to not exceed 31 million.

• The design has 35 days reviewing and approval period by CPCT.

• Availability of resources in the construction labour market, Saskatoon Health Region (2010:6).

7.3 Risks

# Risk Area Probability Impact Mitigation Plan

1 If stakeholders’ requirements will not be fully realized, design changes would be resulted during design and construction. These changes will impact negatively the allocated budget and completion date.

High High Define all potential stakeholders and liaising closely with them to understand their needs and requirements to be fully utilized in the design.

2 If the allocated fund will not be available in Q1 2014, the procuring of the project management firm and the design consultant will be delayed and thus delaying the project completion date.

Medium High Communicate with the department of health to make sure the Copham hospital will be prioritized properly to start getting the fund in Q12014.

3 If the quarterly payments according to the payment flow section (6.3) will not be available on time, the contractor performance will be affected, especially the forecast payments in 2016 estimated to be 19 million.

Medium High The funding flow table has to be communicated with the department of health to get an approval on the forecast payments flow.

8.0 Project Organization 8.1 Roles and Responsibilities

The project will be managed through four teams. The table below shows the role of each team and also the below diagram points out the general reporting structure between those teams.

Project Delivery Team (Roles) Responsibilities

Project Sponsor (CPCT) • Inform CPCT’s senior leadership team of the relevant information.

• Approve project charter and lead the final decision-making on unresolved issues.

Copham Hospital Steering Committee • Ensure effective communications with stakeholders.

• Monitor time, budget, risk, quality and scope and take the decisions related to each.

Project Manager (Project Management Firm)

• Lead the project implementation team in design, construction and closure.

• Decisions on all key issues related to the project within the approved schedule, budget and scope.

• Monitor the project objectives of scope, schedule and budget.

Project Implementation Team • Coordinate tasks related to design and construction to execute a successful project.

• Implement project delivery plan to achieve the project objectives of schedule, budget and scope.


Page 7 of 9

Figure 3

Figure 4


Page 8 of 9

8.2 Stakeholders

# Stakeholders

1 Department of Health

2 Copham Primary Care Trust (CPCT)

3 Copham Hospital Steering Committee

4 Community Residents/Patients

5 Government Departments • Copham Valley Wilde Life Trust

• Copham Highway Authority

• Environmental Agency

• Local Planning Authority 6 Hospital Staff

7 Academic Partners

8 Donors


Page 9 of 9

References

1- Burke Rory, Rodney. (2013). Project Management Techniques. 2nd ed. London: Burke Publishing. ISBN 978-0-9876683-0-1.

2- CDC, 2009 (viewed 11-12-2013). Project Charter Template (online). Available from; http://www.google.com.qa/url?sa=t&rct=j&q=cdc%20project%20charter%20template&source=web&cd=1&ved=0CC4QFjAA&url=http%3A%2F%2Fwww2.cdc.gov%2Fcdcup%2Flibrary%2Ftemplates%2FCDC_UP_Project_Charter_Template.doc&ei=SYy1UqPYL4_G7Aas5oCwCg&usg=AFQjCNH8_Mo4vxWvaKNBXgBrW5eb0vE0eQ

3- CLHIN (Champion Local Health Integration Network), 2009 (viewed 21-12-2013). Hospital Clinical Services Distribution Plan (online). Canada. Available from: http://www.google.com.qa/url?sa=t&rct=j&q=Eastern%20Counties%20-%20Hospital%20Clinical%20Services%20Distribution%20Plan&source=web&cd=2&ved=0CDYQFjAB&url=http%3A%2F%2Fwww.champlainlhin.on.ca%2FWorkArea%2Fshowcontent.aspx%3Fid%3D3704&ei=8IO1UvaBEs-qhAeYo4H4Aw&usg=AFQjCNHUvfGYJqcDTlzVfZV8nx52eiVgjw&bvm=bv.58187178,d.Yms

4- Elson Steve. 2010 (viewed on 20-12-2013). Project Charter (online). Canada: Steve Elson. Available from: http://www.lhsc.on.ca/About_Us/SPL/projects/Parkwood-Access-and-Flow-Project-Charter-V5.8.pdf

5- Saskatoon Health Region, 2010 (viewed 21-12-2013). Project Charter (online). Canada. Available from: http://www.saskatoonhealthregion.ca/chs/documents/CHS_Project_Charter_November_2010.pdf

6- South West LHIN, 2011 (viewed 21-12-2013). Project Charter (online). Canada. Available from:

http://www.southwestlhin.on.ca/uploadedFiles/Public_Community/Committees/Patient_Access_and_Flow/20110330%20-%20Project%20Charter%20-%20summary%20for%20general%20use.pdf