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Kansas Strategic Prevention FrameworkImplementation GrantImplementation Grant
OrientationOrientation
February 3-5, 2009T k KTopeka, Kansas
February 3rd ObjectivesFebruary 3 Objectives
1 Provide an overview of the Strategic1. Provide an overview of the Strategic Prevention Framework State Incentive Grant (SPF-SIG) and key milestonesGrant (SPF SIG) and key milestones
2. Discuss the process and deliverables required during the Planning Grant phaserequired during the Planning Grant phase of the SPF-SIG
3 I t d th W k t ti li3. Introduce the Workstation, an online resource for information sharing and
ti2
reporting
February 3rd AgendaFebruary 3 Agenda
9:00 Welcome9:00 WelcomeOverview of SPF-SIGI t d ti t th W k t tiIntroduction to the Workstation
11:30 Lunch1:00 Scope of Work2:30 Showcase of Community Plans2:30 Showcase of Community Plans4:00 Close
3
Parking Lot
SAMHSA’s St t i P ti F kStrategic Prevention Framework
Profile population needs, resources, and readiness to address
needs and gaps
Cultural Competence
needs and gaps
Monitor, evaluate, sustain, and improve or replace those that
fail
Mobilize and/or build capacity to address needs
Sustainability
Develop a Implement evidence-
based prevention strategies
Develop a Comprehensive Strategic Plan
5
SPF-SIG CohortsSPF SIG Cohorts
6
Structure of the SPF-SIG Five-year cooperative
Structure of the SPF SIG
agreement through SAMHSA/CSAP
Oversight is provided by the SPF Advisory CouncilD t t id d Data supports are provided by the State Epidemiological OutcomesEpidemiological Outcomes Workgroup (SEOW)
85% of funds are allocated85% of funds are allocated to community-based efforts
Kansas SPF-SIG Goals1. Build capacity and infrastructure at the state and
Kansas SPF SIG Goals1. Build capacity and infrastructure at the state and
local level to sustain effective substance abuse prevention strategies.
2. Delay the onset of substance use, including underage drinking, and reduce the progression of
b t bsubstance abuse.
3. Reduce substance abuse and related problems in targeted communities.
4. Develop a sustainable multidisciplinary structure to enhance prevention programs, policies, and practices.
SPF Advisory Councily
DEA Core Group of ATODRelated State Agencies
Other State, Community and
Nonprofit Organizations
Underage Drinking Lead Agency
SAMHSA/CSAP
Office of theGovernor
Kansas Substance SPF Substance
Abuse Profile Team (SEOW)
Project Team
SPF-SIG: A Brief HistoryyMarch 2006 October 2006 April 2007 July 2007 September 2007
SEOW Grant Awarded by
Synectics
SPF-SIG Awarded by SAMHSA/CSAP
Prioritization of Epi Indicators
State Strategic Plan
Development
State Plan Approved by CSAP
SEOW/KSAPT Convened
SPF Advisory Council Convened
State SPF Priority Established
RFA Approved by CSAP
Development of KS Epi Profile Commences
SPF-SIG: A Brief HistoryyJanuary 2009January 2008 November 2008February - October 2008
SPF Planning Grants Awarded
Logic Models and Strategic Plans
Reviewed
SPFImplementation
Grants Awarded
Creation of Comprehensive Community Plans
SPF Website Launched
SPF Orientation for Grantees
SPF Orientation for Grantees
SPF Project TeamSPF Project TeamSarah Fischer
Project Manager Hope McMickle Lisa ChaneyProject ManagerGrant Monitor - East
Region
Hope McMickleTrainer - East Region Evaluation Contractor
Greenbush
Kathy PerronGrant Monitor - West
R i
Heather WinklepleckTrainer - West Region
Jomella ThompsonEvaluation Contractor
KU W kRegion Trainer West Region KU Workgroup
Sara SpooProject Assistant
Grant-Related SupportsGrant Related Supports
Grant Monitors: Assist withGrant Monitors: Assist with administrative, progress reporting, deliverables and budgetary issuesdeliverables, and budgetary issues Trainers: Assist with group and
individualized technical assistance forindividualized technical assistance for strategy implementationE l t A i t ith i l t d t Evaluators: Assist with issues related to data collection and reporting for SPF
l tievaluation
SPF Implementation PhaseSPF Implementation Phase
Focus is onFocus is on continued capacity
developmentdevelopment, implementation of evidence-basedevidence based strategies, and evaluation ofevaluation of
community efforts.
Step One: Assessment Conduct a comprehensive
Step One: AssessmentConduct a comprehensive community assessment and analysis of underage d i kidrinking.
Analyze and prioritize local influencing factorsinfluencing factors underlying underage drinking.
Assess community readiness and capacity, in
d t id i iti tiorder to guide prioritization and planning.
Step Two: Capacity BuildingStep Two: Capacity Building
Mobilization and establishment of partnershipMobilization and establishment of partnership agreements within the community to leverage resources, organize agency networks, and convene key stakeholders.
Participation in meetings and learning events designed to increase capacity.
Development of a capacity building plan to dd d d id ifi d d iaddress gaps and needs identified during
assessment.
Step Three: Planning Communities develop logic
Step Three: Planningp g
models and comprehensive strategic plans that:
1. Assesses factors contributing to priority addressed;
2. Identifies evidence-based preventionbased prevention strategies to address priorities and the factors th t t ib t t ththat contribute to them.
Step Four: Implementation Use the findings of needs,
Step Four: Implementation
capacity, and readiness assessments to guide selection of evidence-based policies,evidence based policies, programs, and practices;
Implementation of identified strategies with fidelity;strategies with fidelity;
Strategies must be evidence-based:
1. Appearing on a federal list2. Appearing in a peer-reviewed
journal with proven effectivenessjournal with proven effectiveness3. Demonstrating ‘documented
effectiveness’
Step Five: EvaluationStep Five: Evaluation
Collection of required data for process and outcome evaluation
Review of effectiveness of policies, programs, and practicesD l t f d ti Development of recommendations for strategy selection and ongoing improvement
Outcomes-Based Approach
Substance- Evidence-
Outcomes Based Approach
Substance-Related
Consequences Influencing
FactorsBased
Programs/Policies/and Use
PatternsPolicies/Practices
Communities: Implement SPF;
Epi Profile1
Communities: Implement SPF; assess factors that contribute to priorities, and determine and implement strategies to address
Determine State/TribePriority(s)
2p g
themState Plan3
Community-Level Strategies Match P bl d CProblem and Cause
Targeting Community Change Two WaysTwo Ways
Communities of Placeof Place
Communities of Practice
Planning Grant MilestonesPlanning Grant MilestonesSPF Implementation Grants Awarded
Strategic Plan Development
Logic Models and Strategic Plans Approved
Logic Model Development
Strategic Plan Development
Community Level Needs Assessment
SPF O i t ti
SPF Planning Grants Awarded
SPF Orientation
June Oct. Dec.Jan. Mar.
Implementation Grant Components and Milestones
Implementation of approvedImplementation of approved evidence-based prevention programs, policies, and practices
Ongoing, community-based, implementation technical passistance
Implementation evaluation dataImplementation evaluation data collection and progress reporting
Continued community capacityContinued community capacityand readiness development
The Community Toolbox: SPF-SIG Workstation
Questions?
February 3rd AgendaFebruary 3 Agenda
1:00 Welcome1:00 Welcome
S f W kScope of Work
2:30 Community Plan Showcase
4:00 Close
27
Parking Lot
COORDINATOR AND SECTORCOORDINATOR AND SECTOR ROLES AND CONTRIBUTIONS
SCOPE OF WORKSCOPE OF WORK
Community Plan ShowcaseCommunity Plan Showcase
ComprehensiveComprehensive community
plans include plogic models,
targeted outcomes, and
evidence-based preventionprevention strategies slated forslated for
implementation.
Logic Model Gallery WalkLogic Model Gallery Walk
Questions?
February 4th AgendaFebruary 4th Agenda
9:00 Welcome9:00 WelcomeReview of NGAGrant Management Systemg yState Media CampaignTechnical Assistance
12:00 Lunch1:15 Implementation Evaluation
Maximizing Coalition EffectivenessCommunities of Practice
344:00 Close
ADMINISTRATIVEADMINISTRATIVE REQUIREMENTS
STATE MEDIA CAMPAIGNSTATE MEDIA CAMPAIGN
MEDIA ADVOCACYMEDIA ADVOCACY GUIDELINES
Technical AssistanceTechnical Assistance Group Technical Assistance Call - 4th Tuesday of the p y
month from 9-10:30 a.m.
Individualized T/A Calls-Nemaha, Linn, Woodson, Clay, Shawnee, Dickinson, Osage - 2nd Thursday of the monthmonth
Individualized T/A Calls-Finney, Seward, Russell, Reno, Sumner, Harper, Kingman - 2nd Wednesday of the month
Process and Scheduling of Individual TA Calls
Kingman RussellKingmanFinneySeward
RussellClayDickinsonSeward
HarperReno
DickinsonShawneeWoodsonReno
SumnerOsage
WoodsonLinnNemahaOsage Nemaha
BREAK12:00 – 1:15 p.m.
BREAK FOR LUNCH
Implementation EvaluationImplementation Evaluation
SPF-SIG Evaluation TeamSPF SIG Evaluation Team – Introduction of members
Evaluation Guidance for the Kansas SPF-SIGSIG – Review of Guidance Document– Data Collection Requirements
Evaluation Needs and OffersEvaluation Needs and Offers
Grantee Needs: Evaluator Needs:Grantee Needs: Assistance with tools and
materials for data
Evaluator Needs: Access to pre-existing
surveys and materials collection available from program
developers
Grantee Needs:Abili b i
Evaluator Needs: Time for necessary Ability to begin
implementation as soon as possible based on
Time for necessary adaptation and development of materialsp
proposed timeline
Maximizing Coalition Effectiveness
Characteristics of anCharacteristics of an effective board
Characteristics of effective implementers
Implementation Tools and Sustainability
E hi h fid lit 1. The targetEnsure high-fidelity implementation of effective
prevention strategies
1. The target audience is reached
p g2. All components are
delivered according to the
Monitor process and outcomes for ongoing
i t d
program design
3. The program is deli ered at theimprovement and course-
correctiondelivered at the intended dosage
Implementation ConsiderationsImplementation Considerations
EFFECTIVEEnsuring
administrative Implementer
trainings and pre-
Text
EFFECTIVEMOA’sImplementation
Advisory Subcommittee
administrative support
trainings and preimplementation
meetings
Program Checklists and
Observation Recruitment Mobilization and engagement of Observation
LogsRecruitment,
scheduling, and communication
Implementation action plans
stakeholders
Targeting Community Change Two WaysTwo Ways
Communities of Placeof Place
Communities of Practice
Communities of Practice (CoP)Communities of Practice (CoP) We will be using web-based tools to connect, support g , pp
and engage in an online community of practice.
The outcomes are to steward online communities of The outcomes are to steward online communities of practice (CoPs) with the SPF-SIG Sector Representatives with a goal of having identified at least one best practice per community sectorby June 30.
This allows us to develop capacity and create an opportunity to support further CoPs as they emerge among people working in preventionamong people working in prevention.
Questions?
February 5th AgendaFebruary 5th Agenda
9:00 Welcome
ODSS Training
12:00 Lunch
1:15 Open Space: Next Steps and Mobilization
Questions and Answers
4:00 Close49
4:00 Close
Open SpaceThe Four Principles
1. Whoever comes are the right people.
2 Wh t h i th l thi th t ld h
p p
2. Whatever happens is the only thing that could have.
3. Whenever it starts is the right time.
4 When it’s over it’s over4. When it s over, it s over.
The One Law
Bumblebees
flit from meeting to meetingThe One Law
The Law of Two Feet says that if, during the course of the gathering any person finds him or
flit from meeting to meeting
gathering, any person finds him or herself in a situation where they are neither learning nor contributing they must use their
Butterfliescreate centers of contributing, they must use their
two feet and go to some more productive place.
create centers of non-action
Open Space TopicsOpen Space TopicsSession One:Session One:1. Ask a Monitor: NGA Questions and Answers2 Community Mobilizing to Support Strategy2. Community Mobilizing to Support Strategy
Implementation3 Evaluating Strategy Implementation3. Evaluating Strategy ImplementationSession Two:1 How Sector Representatives Can Best Support1. How Sector Representatives Can Best Support
Strategy Implementation2 Planning for Community Capacity Development2. Planning for Community Capacity Development3. Ask a Monitor: NGA Questions and Answers
Questions?