Kansas Title 1 Administrators' Monthly Web Meeting

Kansas Title 1 Administrators Monthly Web Meeting https://ksde-tasn-webinar.adobeconnect.com/ks-title1-director-webmeeting/

To access all materials and recorded sessions please go to this KSDE Link:

http://www.ksde.org/Default.aspx?tabid=733

Kansas Title 1 Administrators’ Monthly Web Meeting Agenda

August 19, 2016 https://ksde-tasn-webinar.adobeconnect.com/p471t188tgn/

1. Welcome and purpose of webinars .................................................. Susan Sipe 2. Local Consolidated Plan (LCP) Budget and Assurances Update ....... Nicole Clark 3. LCP Application Update .................................................................... Chris Macy 4. Title Updates/ Reminders: Part D Application, Private Schools, Prayer Certification, Handbook ........................................................ Doug Boline 5. Emergency Safety Interventions (ESI) ............................................... Laura Jurgensen 6. Kansas Integrated Accountability System (KIAS) Fiscal File

Review Update……………………………………………………………….Dean Zajic, Christy Weiler 7. English Language Proficiency Assessment (ELPA)/English Language Learner (ELL) Update, Monthly Webinar Calendar ........................... Julie Ewing 8. Homeless .......................................................................................... Tate Toedman 9. Private Schools .................................................................................. Tate Toedman 10 Migrant Updates: Directors’ Meeting Calendar, Summer Program Data……………………………………………………………………Doug Boline, Lori Houck 10. Director Updates ............................................................................... Doug Boline

- Top 10 Reminders for School Administrators………………….. Laura Jurgensen

Links and Q&A

LCP Application:

ECSETS Region Contacts (By UDS #):

http://www.ksde.org/Portals/0/Title%20Programs%20and%20Services/LCP/LCPConsultants.pdf

Emergency Safety Intervention:

Emergency Safety Intervention KSDE Link: http://www.ksde.org/Default.aspx?tabid=524

Kansas Integrated Accountability System (KIAS) Fiscal File Review:

Question: Where do we find the listing

KSDE Answer: You can find the listing at this link: http://www.ksde.org/Default.aspx?tabid=572

Question: Will the authenticated application be available for access to both Special Education personnel,

like our interlocal, and title personnel?

KSDE Answer: Yes it will be if you have any other questions please contact Christy Weiler at

[email protected]

English Language Learners:

English Language Proficiency: http://www.ksde.org/Default.aspx?tabid=458

https://ksde-tasn-webinar.adobeconnect.com/ks-title1-director-webmeeting/


https://ksde-tasn-webinar.adobeconnect.com/p471t188tgn/?OWASP_CSRFTOKEN=d71ca5b3f73c3f8f3c2967059284ba94a33e4bc1195e712e572e4e3f4645545b

http://www.ksde.org/Portals/0/Title%20Programs%20and%20Services/LCP/LCPConsultants.pdf



mailto:[email protected]


LCP(Local Consolidated Plan)

Application2016-2017

Due Dates

Two due dates for LCP Application:

• August 31st – Budget and Signed Assurances

• September 30th – Completed Application

LCP Application

• District budgets and assurances must be submitted before the remainder of the application will become available.

• INSERT SCREENSHOT OF LCP CONTACT LIST

INSERT COPY OF CONSULTANT CONTACT INFORMATION

ECSETS Regional Contacts

URL:http://www.ksde.org/Portals/0/Title%20Programs%20and%20Services/LCP/LCP-Consultants.pdf

Kansas Title I Administrators’ WebinarAugust 19, 2016

On June 4, 2015, statutes were enacted regarding the use of seclusion and restraint in schools.

These statutes created an Emergency Safety Intervention Task Force to study and review the use of emergency safety interventions; and to prepare a report for the governor and the legislature on its findings and recommendations concerning the use of those interventions.

On July 1, 2016, House Substitute for Senate Bill No. 193, amending the emergency safety intervention statutes, went into effect.

Incident is defined Written statement from medical provider Same day parent notification Written documentation of the incident Flexibility in the delivery form of the required parent information Parent meeting requirements Meeting for student parentally placed in a private school Student attendance at meeting to discuss emergency safety

intervention incident(s) 10 school day requirement when emergency safety intervention

meeting is requested Parent notification if a law enforcement officer or school

resource officer used seclusion, physical restraint, or mechanical restraint

Data reporting by KSDE

Additional language regarding the use of physical escort and time-out to further clarify that these are not emergency safety interventions.• The following shall not be deemed an emergency safety

intervention, if its use does not otherwise meet the definition of an emergency safety intervention:(1) Physical escort; and(2) time-out.

Previous requirement: Did not include the language underlinedabove.

Proposed regulatory change: At the Kansas State Board of Education’s May meeting, it voted 7-3 to incorporate clarification language related to physical escort and time-out in K.A.R. 91-42-3(h).

KSDE staff will bring these proposed regulations to the State Board as an Action Item at its September meeting. The State Board could then vote to send these proposed regulations through the approval process.

Make sure your district policies arerevised as well as any districtdocuments.

www.ksdetasn.org

Emergency safety intervention statutes and regulations

Flyer or bookmark for staff with requirements Sample letter to send to a parent after an

incident Informational packet to distribute to parents

after an incident Parent designation of preferred method of

contact for emergency safety intervention incident and same-day notification form

Sample incident documentation form for staff

Documentation of medical condition form PowerPoint of 2016 changes to statutes and

regulations PowerPoint for staff training on de-escalation

www.ksde.org/Default.aspx?tabid=524

Information on reporting emergency safety intervention data to KSDE

A form that parents may use to request administrative review from the Kansas State Board of Education

Emergency safety intervention data analysis

Updates are sent out regularly on many KSDE listservs (special education directors’, superintendents’, principals’, and Early Childhood,Special Education,and Title Services)

For more information:Laura Jurgensen at [email protected] or 785-296-5522or Julie Ehler at [email protected] or 785-296-1944

The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 SW Jackson, Suite 102, Topeka, KS 66612, (785) 296-3201

KANSAS STATE DEPARTMENT OF EDUCATION | www.ksde.org

On December 10, 2015 President Obama signed into law the Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act of 1965 (ESEA). This latest update, will revise provisions in the No Child Left Behind Act of 2001. The ESSA includes many reforms that return returns flexibility to the state while maintaining accountability for the success of all children.

Every Student Succeeds Act (ESSA)


ESSA (Every Student Succeeds Act)McKinney-Vento reauthorization

• Many best practices and non regulatory guidance have been made law

• Some clarifications• Part of the definition will be removed as of December 10, 2016• Mandatory professional development• Credit accrual• Preschool, school of origin• Transportation (after permanently housed and preschool)• “School of origin” considered best interest unless parents object


Who is homeless?•An individual who lacks a fixed, regular, and adequate nighttime residence, including children and youth who are:

Sharing housing due to loss of housing, economic hardship or similar situation Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative

adequate housing. Living in emergency or transitional housing. Abandoned in hospitals. Awaiting foster care. (Until December 10, 2016) Living in cars, parks, public spaces, abandoned buildings, substandard housing, or

bus or train stations. Children and youth who have a primary nighttime residence that is a public or private

place not designed for, or ordinarily used as, regular sleeping accommodations. Migratory children who qualify as homeless because they are living in the

circumstances described above.


Education for Homeless Children and Youths Program Non-Regulatory Guidance Title VII-B of the McKinney-Vento Homeless Assistance Act, as amended by the Every Student Succeeds Act

http://www2.ed.gov/policy/elsec/leg/essa/160240ehcyguidance072716.pdf

Non-Regulatory Guidance


Title IX McKinney-Vento Homeless

Federal Register publication was on March 17

https://www.federalregister.gov/articles/2016/03/17/2016-06073/mckinney-vento-education-for-homeless-children-and-youths-program

• Effective October 1, 2016 • Definition change eliminating “awaiting foster care”

is effective for Kansas on December 10, 2016


KSDE Homeless web page

National Association for the Education of Homeless Children and Youth

National Center for Homeless Education

Resources


www.ed.gov/essa

http://www.ksde.org/Agency/Division-of-Learning-Services/Early-Childhood-Special-Education-and-Title-Services/Every-Student-Succeeds-Act-ESSA

www.ksde.org Subject Index “E”very

ESSA resources


ConsultationOngoingMeaningfulCommunicationRelationships

Title I, Part ATitle IITitle IIIMigrant

Title Services for Non Public Schools


Title Services for Non-Public Schools KSDE web page

Fact sheetConsultation formGuidanceToolkitOther resources

Resources


Tate [email protected]

Contact Information

www.ksde.org

Title I DirectorsAugust 19, 2016


Title Directors and LCP Contact HandbookThe Handbook can be found on the KSDE Title Services page at http://www.ksde.org/Portals/0/Title%20Programs%20and%20Services/TitleI/KansasTitleIDirectorsHandbook.pdf


August things to do:• Update LCP Contact Information.• Begin the LCP Application (opens for data entry this month).• Complete Budget pages and Assurances page in order to draw down Title funds on form 240.• Disseminate parent/guardian notification of parents’ right-to-know.


September things to do:• Complete the LCP Application.• Complete the Continuing Schoolwide Application. (If not using KansaStar)• Complete the Prayer Certification Form.• Update Title I Paraprofessional information in the K-Para system.• Document the criteria used for identifying students in Targeted Assistance Schools.• Collect signed School/Parent Compacts.• Develop teacher/para supervision schedules.• Hold annual Title I parents meeting and check Parental Involvement Policy.• Post the Public Notice of Educational Rights of Students in Homeless Situations.• Complete the Title I, Part D, Subpart 2 Application for Delinquent Programs (LEA).• Complete the Title I, Part A Local Neglected Programs Overview.


PRAYER CERTIFICATION TO KANSAS STATE BOARD OF EDUCATION Fiscal Year 2017

NOW, on this day of , 2016,

I, , Superintendent of Schools of Unified School District No. ,

County, State of Kansas, do hereby certify that said Unified School District

has no policy that prevents, or otherwise denies participation in, any constitutionally protected prayer in

the elementary or secondary schools of said Unified School District. In addition, I do hereby certify that

said Unified School District has not had any complaints filed against it in regard to constitutionally

protected prayer.

This Certification is made and filed pursuant to 20 USCS 7904.

Signature:

Prayer Certification – Due September 15

http://www.ksde.org/Agency/Division-of-Learning-Services/Early-Childhood-Special-Education-and-Title-Services/Title-Services/Local-Consolidated-Plan-LCP/LCP-Forms


We agree that timely and meaningful consultation with appropriate private school officials occurred before the local education agencymade decisions that affected the participation of eligible private school children in the following Title program services: Title I A, TitII A, Title III, and Migrant.

In 2016-2017, the private school will participate in the following programs: Title I Title II A Title III Migrant

Public School Official Date Private School Official Date USD # and Name Private School Name

Documentation of Private School Consultation

http://www.ksde.org/Agency/Division-of-Learning-Services/Early-Childhood-Special-Education-and-Title-Services/Title-Services/Local-Consolidated-Plan-LCP/LCP-Forms


• Due by September 30 if your plan is not in KansaStar.• Link to the form is found in the LCP Application.• Must be submitted before the LCP Application can be

approved.

Continuing Schoolwide Program


Fall Migrant Director’s meeting

September 7 at the Wichita Hyatt in conjunction with the MTSS Symposium.Please register at http://ksdetasn.org/events/MLatBwThe State migrant program will pay for two registrations per district for any migrant personnel wishing to stay for the MTSS Symposium.


Migrant Summer Data• This Summer we offered two more summer opportunities for

migrant students at Fort Hays State and the Cosmosphere, in addition to existing opportunities at Seward County and KU.

• 15 Districts received additional funding through the Migrant Summer Services Grant. (Four more than 2015)

• Please be sure that all migrant funded summer services are accounted for in the Migrant 2 Data System.

• Summer Counts will play a critical role in funding when the new formula goes into effect for 2017-18.


Doug [email protected]

Contact Information

www.ksde.org

Top 10 Things That The LEA Rep on an IEP Team Needs to Know

T i t l e I A d m i n i s t r a t o r s ’ W e b i n a rA u g u s t 1 9 , 2 0 1 6


1. Where to Find Resources• Federal and state special education laws:

http://www.ksde.org/Default.aspx?tabid=614• Kansas Special Education Process Handbook:

http://www.ksde.org/Default.aspx?tabid=598• Sample notices and forms:

http://www.ksde.org/Default.aspx?tabid=544• Parents’ rights:

http://www.ksde.org/Default.aspx?tabid=544• Parents’ Guide to Special Education in Kansas:

http://www.ksde.org/Portals/0/SES/pubs/spedguide.pdf• Special Education Resources:

http://www.ksde.org/Default.aspx?tabid=553• Technical Assistance System Network (TASN):

http://www.ksdetasn.org



2. The Significance of Your Role• Three requirements for LEA rep:

• Qualified to provide or supervise provision of special education services;• has knowledge of the general education curriculum; and • is knowledgeable about the availability of the school’s resources.

• Primary responsibility is to commit district resources and ensure that the services written in the IEP will be provided.

• District has ultimate responsibility for FAPE.



3. The Importance of Parents• Parents are equal partners.• Parents play an active role in providing critical information about their child’s

abilities, interests, performance, and history.• Build early relationships

• Try face-to-face, when possible• Make sure parents are informed.• You may attend lots of IEP team meetings in a year, but for many parents this is

their one meeting all year.



4. Vote v. Consensus• The IEP team should work toward consensus.• It is not appropriate for an IEP team to make IEP decisions based upon a

majority vote.• If the IEP team cannot reach agreement the LEA representative at the meeting

has the ultimate authority to make a decision and then to provide the parents with appropriate notice and request consent of the proposed action when needed.



5. Placement v. LocationThe LRE mandate demands that students be educated in regular classroom settings, with supports,

to the maximum extent appropriate.

• Placement does not refer to the physical location where services will be provided, rather, it refers to the type of educational environment where the services will be provided.

• Placement is not determined by the name of the building, rather it is the place on the continuum of service environments.

• If the IEP specifies a certain classroom or a certain school, then parent consent would be needed to make a change.

• However, if the IEP refers to the type of educational environment and the LEA has multiple locations where this type of environment is offered, then the LEA may decide which location the student will attend.

• The only placement specified in an IEP should be the educational placement that the IEP team determines meets the student needs.



6. Empower Those Implementing the IEP• Give your staff information and make sure they understand it

• Give everyone responsible for implementing (or supervising the implementation of) the relevant portions of the IEP

• Ensure that everyone responsible for implementing has a full description of their responsibilities• Include teachers and service providers when writing IEP goals• Ensure that your staff understand their responsibilities• Ensure that all staff responsible for implementing an IEP have access to the IEP

• Encourage and empower your staff• Let them know they can ask for help and who to ask• Check with them• Are there obstacles to implementation?

• Don’t forget your paras!• Include paras in professional development

• Support new teachers and long-term substitutes• Use resources (early career special education mentoring (eMSS), Kansas Mentor & Induction Center

(KMIC), and Kansas Educational Leadership Institute (KELI))



7. When to Review an IEP• Review IEPs at least annually

• Important to remember that the annual review requirement is focused on the meeting where the IEP is reviewed, not on the date that services are implemented under a new IEP. Realize that certain dates may raise a red flag for auditors or reviewers.

• Review more often if the student is having problems.• Every reporting period, consider an IEP team meeting for a student not making

progress.• School cannot ignore a clearly failing IEP.



8.Early Childhood Least Restrictive Environment

• For preschool children ages 3-5 with disabilities, placement and LRE requirements are the same as for school-aged children.

• This means that preschool children with disabilities are to have a continuum of placement options available and have the right to be educated with their peers without disabilities to the maximum extent appropriate.

• Most preschoolers benefit from placement in a preschool program with typically developing peers.



9. Help the IEP Team Draft an IEP That is Clear and Unambiguous

• Stranger test• When a team produces an IEP that is not clear, and a controversy arises, the

ambiguity will be construed against the party with the obligation to write an IEP that is clear, which is always the district.

• The IEP is the written document developed by the IEP team. Accordingly, when determining the content of an IEP, the review should be restricted to an examination inside the four corners of the document. Evidence outside of the document, including oral discussions, promises, or compromises may not be considered.



10.Words to Use and Words to Avoid• Words to Use

• Words to Avoid

• Don’t say no to an idea without having the appropriate people fully consider it (“Tell me more about how that would look.”)


• Tell us your concerns• Individual and individualized• Fully considered• Appropriate• Meaningful• Progress• People-first language

• Avoid generalizations• Avoid the notion that anything was decided prior to a meeting


Keep the Main Thing the Main Thing- Tony Pearce


Contact Laura Jurgensen at [email protected] or 785-296-5522

Questions?

Documents

Kansas Title 1 Administrators' Monthly Web Meeting