“CARINGS” Our experiences

KARNA PRAYAG TRUST No.10, Raja Krishna Road

Teynampet, Chennai 18.

WHY CARINGS

The adoption process aims at a loving home for every child

The e-governance initiative of CARA simplifies the process and procedures and makes information available online for all stakeholders - parents, NGOs, State Government etc.

WHAT IS CARINGSA web based management information

system.

CARINGS is based on the principles of Care convenience and comfort:

Simple to handle and User-friendly Information Access

Improved communication between all stakeholders - CARA, SARA/ACA), RIPA, LAPA, SAA and Enlisted Foreign Adoption Agencies (EFAA), Parents .

Online Monitoring

Ensuring transparency in the adoption process

Making Database available for research & analysis, for policy making

Karna Prayag Trust – using the system since it was installed. Initial hiccups were overcome with the

support of the CARA help desk Our data has been regularisedThe dash board correlates with children

at our centre.We have been helping the other adoption

agencies in Tamilnadu in CARINGS updation.

DATA ENTERED FOR ALL CHILDREN

RegistrationPhotograph For Special Needs - MER and CSR

Report For Older Children - School details. CWC Clearence

All the PAPS are directed to register Online with CARINGS. If needed, we help them with the registration by giving them computer access.

On receipt of information from CARINGS, PAPS are requested to apply & register with the necessary documents.

After verification of the documents, they are included in the waiting list category online.

When the child is matched the data entered online, they move into ‘under process’ category.

On completion of legalization, the information is entered.

In short, at every step data is updated in CARINGS.

IN-COUNTRY ADOPTION

DATA ENTERED FOR IN – COUNTRY ADOPTION

RegistrationCheck list and Home Study acceptance Child MatchingPre-adoption foster careAdoption Order

INTER COUNTRY ADOPTION When CARA allots an approved Home study report to our agency,

we can view online and download the HSR

The EFAA sends us the dossier with all documents except article 17.

Once dossier is checked and updated by us in CARINGS, the file goes into the PAPS waiting list category.

Next the details of the child selected by us, are emailed to the EFAA

On acceptance of the child by the PAP, the file is updated and it goes into ‘under process’ category.

At every stage, up to the completion of the process, the file in CARINGS is updated.

DATA ENTERED FOR INTER – COUNTRY ADOPTION

Parents Registration with EFAAHome StudyChild MatchingIssue of No-Objection Certificate (NOC)

by CARAAdoption OrderPassport and VisaChild travels with adoptive parentsPost Adoption follow up Inter-Country

KARNA PRAYAG SUCCEESSFUL MATCHING’S

Inter country files received through CARINGS since January 2012 to February 2013

19

Adoption completed [Spl needs =2, older child =1, dark complexion = 1 ]

4

Under process ( Spl. Needs = 6, normal =1 ) 7

Referred 3

PAP withdrawn 3

To be referred 2

Total 19

SOFTWARE FOR DATA PROCESSING AT KARNA PRAYAG TRUST

We use a customised data base maintenance system, using software, specially designed for us.

The system is used to update the details of all the children. The data is updated since inception, 30 years back to date.

All background documents are scanned into the files such as : Surrendered deed or Child Welfare Committee clearance order for

each child, Court order for the adoptions Photograph of the child and the PAP.

All statistical information about the adoptions, details of the children, on surrender and abandonment etc. can be easily compiled and printed from the system.

Our data base system is a great help for us for updating CARINGS.

DATA AVAILABLE

In-country adoptions

RegistrationCheck list and

Home Study acceptance

Child MatchingPre-adoption

foster careAdoption Order

Inter – Country AdoptionParents Registration

with EFAAHome StudyChild MatchingIssue of NOC by CARAAdoption OrderPassport and VisaChild travels with

adoptive parentsPost Adoption follow up

CARINGS – ADVANTAGES

LAPAS are able to process inter-country placements through the linkage with RIPAS, without physically moving the child from the LAPAS. 

It is simpler for EFAAs to update online

Follow up updates of children can be viewed through CARINGS. 

The help desk is very useful, when we have difficulties to be rectified.

Still there is long way to go.

Glitches / difficulties Action required from CARA

1 LAPAs are not able to make their entries as they are not able to open with the id given

Operational IDs for LAPAS

2 Linkage between RIPA and LAPA is not getting connected for referral on special needs children

Procedure to be simplified for the system to work

3 For Special needs children - EFAA should block only if they have suitable families to accept such a child.

EFAAs to be instructed

4 When the PAPs who have registered online do not respond, what should the agency do?

Clear guidelines required

5 Frequent interruption and time out when updating data online. To be corrected

6 Dash board does not show under process category children as children in the home in inter-country adoptions

This has to be done

7 When a PAP or Child ‘s file is rejected / withdrawn/ transferred , it is not removed from the list.

Prompt up-dation needed

Thank you