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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Design-Build Team
Tom Kellerman -- Clarkson Construction CompanyMax Breshears, APAC-Kansas, Reno DivisionBill Klaver, Jr. -- Klaver Construction Company, Inc.Joel Cerwick -- Burns & McDonnellRichard Heisler -- Cook, Flatt & Strobel EngineersDennis Cantrell -- Mid-Kansas Engineering ConsultantsDavid H. Orr -- Federal Highway AdministrationJim Kowach -- KDOT, Construction & MaintenanceGelene Savage -- KDOT, Office of Chief CounselDavid Comstock -- KDOT, Design
Problem Statement Identify the elements of Design-Build; the pros and cons, and thechanges necessary for KDOT to implement Design-Build as a delivery method.
Recommendation Legislation should be passed if Design-Build is desired; team
developed considerable information on issues to be addressed, legalissues, advantages and disadvantages, and selection criteria.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Aug-98 Nov-98
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name The Compensators
David Comstock-KDOT (Co-Facilitator)George Barbee-Kansas Consulting Engineers (Co-Facilitator)Neil Rusch-KDOT (Leader)Jennifer Blake-Systems Management ConsultantsWilliam Gilliland-KDOT, Local ProjectsWayne Thornton-KDOT Fiscal ServicesJim Scherzberg-HNTB CorporationMike Smith-George Butler & Associates
Problem Statement Review overhead rates and retainage.
Recommendation Remove cap on overhead rates. Overhead rates will be adjusted annually.
Eliminate overhead rate as selection criteria. Eliminate the 5% retainageon progress payments.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
9/1/1996 2/13/1997 2/17/1997 2/17/1997
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Consistency in Design
Jerry May-Wilson and CompanyWarren Sick-KDOT (Co-Chairman)Rick Worrell-Larkin Assoc. Consulting Engrs., Inc. (Co-Chairman)Bruce Filippi-KDOTRich Mesloh-KDOTDick Adams-KDOTCarl Titsworth-KDOTBruce Collins-Kaw Valley Engineering, Inc.Terry Weber-HNTB CorporationKenzil Lynn-Bucher, Willis & Ratliff CorporationJohnny Dahl-Federal Highway Administration
Problem Statement Local Projects Procedures vs. Design Procedures(Differences between project managers)
Recommendation Apparently not a major problem; disbanded
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
1/20/1998 1/5/1999 2/23/1999 3/2/1999
CTeam disbanded February 23, 1999 due to lack of an apparent and
O clear direction for action; team determined this was apparently not amajor problem.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Manual Labor
Co-Leaders: George Sloop-KDOTGary Schock-Professional Engineering Consultants
Dave Comstock-KDOTCheryl Lambrecht-KDOTBruce Haverkamp-KDOTJames Richardson-KDOTGregg Weatherd-Wilson and CompanyBrett Wood-George Butler & AssociatesJohn Fagan-Schwab-Eaton (retired 4/27/98)Ron Pletcher-Professional Engineering ConsultantsKeith Warta-Bartlett & West Engineers (replaced John Fagan)
Problem Statement Update and improve existing Design Manuals and create new ones if needed.
Recommendation Parts A and B of Road Design Manual completed; consultant
retained to complete Part C.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
7/31/1995
CActive; working on Part C of Road Design Manual
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name The Expeditors
Ron Chandler-Wilson and Company (Team Leader)Warren Sick-KDOT (Team Leader)Corky Armstrong-KDOTNorman Clark-KDOTTroy Eisenbraun-Wilson and CompanyMark Karolevitz-KDOTMike Thompson-Poe & Associates of Kansas, Inc.
Problem Statement The current process of monitoring the Highway Program does notadequately identify opportunities to advance or accelerate individual project schedules.
Recommendation Developed a flow chart with recommended processes for identifying &
accelerating select projects. This will complement the progress reportdeveloped by the KDOT Office of Engineering Support. ProjectManager can identify projects ahead of schedule.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
3/1/1997 8/27/1997 9/15/1997
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Constructability Committee
Warren Sick-KDOTMike Lackey-KDOTJim Jones-KDOTDean Testa-KDOTDave Comstock-KDOTHoward Sherwood-Sherwood Construction CompanyDale McGregor-HNTB CorporationRodney Barry-Federal Highway AdministrationDon Popejoy-Ritchie CorporationCharles Stevens, Jr.-Stevens Contractors, Inc.Stan Scudder-Bridges, Inc.
Don Clarkson-Clarkson Construction Company
Problem Statement Utilize contractor expertise in the design phase of a project.
Recommendation Contact Kansas Contractors Association and Heavy Constructors
Association of Kansas City when assistance is needed in reviewing the constructability of complex projects.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
10/21/1997 1/20/1998
CContractors have been utilized on several complex projects to
O assist in assessing constructability.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Plans Deserve Quality (PDQ)
Troy M. Eisenbraun-Wilson and CompanyLarry W. Emig-KDOT, Local ProjectsTimothy D. Ebersoll-Bartlett & WestBtad Fagan-Schwab-EatonDavid J. Nagy-KDOT, Construction & MaintenanceJerry Priem-KDOT, Local ProjectsBrent Remsberg-Professional Engineering ConsultantsRichard J. Riegel-Burns & McDonnellDon Simms-KDOT, Design
Problem Statement Provide guidance for improvement in plan quality.
Recommendation Quality review checklist was developed for office/final check plans.
Follow-up survey should be conducted in 3-5 years.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Spring 1998 11/3/1999 8/17/2000 10/31/2000
CA survey was conducted to rank plan areas for problems and to
O describe the problems encountered. A quality review certification checklist was developed in the form of a stamp to be placed on
M office/final check plans to help insure that the plans were checkedfor accuracy and completeness.
M10/31/00, Jim Kowach and Troy Eisenbraun give a presentation on the team's
E findings at the annual KCE/KDOT Partnering Conference in Topeka.
N By 2/23/01, two field reviews had been conducted, which were very productive
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name The Paving Crew
Co-Leaders: Steve Schmidt-TranSystems CorporationJay Freund-Peterson Freund Associates
Steve Cross-KDOTRoy Berndt-KDOTAnd Gisi-KDOTWarren Sick-KDOTBrian Larson-TranSystems CorporationFrank Weatherford-TranSystems Corporation
Problem Statement Timely surfacing recommendationsOpportunities to improve productivity and quality
Recommendation Establish a project meeting with the overall design team.
Establish concept review stage during design phase/discovery phase.Update the Design flowchart (Bureau Chief of Design will initiate).Revise surfacing request form (Director of E/D will notify Mat/Research).Geotechnical Unit should privatize some of their work.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
7/1/1995 10/1/1996 8/27/1997 9/4/1997
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Missing Link-Quality of Consultant Surveys
Joseph R. Freund-Peterson Freund Associates (Co-Facilitator)G. David Comstock-KDOT, Engineering and Design (Co-Facilitator)Bill Haverkamp-KDOT, DesignDonald Stewart-KDOT, Right of WayWayne Blackbourn-KDOT, District FourRon Drake-Wilson and CompanyDarold Davis-Cook, Flatt & Storbel EngineersKent Moorman-HWS Consulting Group, Inc.Jerry Dill-TranSystems Corporation
Problem Statement Develop recommendations to improve survey collection techniques,plan quality, and/or constructability.
Recommendation
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Fall 1999
CTeam has met once for kick-off and discussion.
O By 5/9/01 a questionnaire form had been developed by the team. Form to be posted on the KDOT and KCE websites for about 40 days to solicit input.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Project Evaluation Team (PET)
Co-Facilitators: Mike Crow-KDOT, & Dale McGregor-HNTB Corp.Neil Rusch-KDOTArland Hichs-KDOTJim Richardson-KDOTDavid Nagy-KDOTVern Everhart-KDOTDavid Taggart-KDOTJohnny Dahl-Federal Highway AdministrationBill Delich-Delich, Roth & GoodwillieBob Arends-Black & VeatchNeil Dobler-White, Martin & Associates, Inc.
Steve Hileman-Bucher, Willis & Ratliff Corporation
Problem Statement Develop a process to evaluate the quality of a product whileemphasizing partnership, communication & continual improvement.
Recommendation Distribute project evaluation form and video on CD to all prequalified
consultants; form to be utilized at discovery phase, field check, officecheck, and/or during construction phase.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Oct-96 10/29/1997 10/29/1997 5/17/2000
C11/31/00, Mike Crow and Steve Hileman give update on team results and
O quality control stamp at the annual KCE/KDOT Partnering Conference.2/23/01, 9 consultant, 3 BLP & 1 in-house project evaluation had been
M completed.5/9/01, there had been a year-to-date total of 17 projects evaluated
M 2/22/02, Draft of an article for the KCE "Right Angle" to be developed to makeKCE members aware of KDOT consultant evaluation results and how a firm
E can obtain results of their own evaluations.
10/22/02 Jim Kowach gave update on the subject at the annual KCE/KDOTN Partnering Conference in Topeka. Questionnaire on the effectiveness of
the PET process was distributed to all Conference attendees.T
KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Progress by Design
Phil Estes-TranSystems Corporation (Co-Leader)Jerry Younger-KDOT (Co-Leader)Ken Hurst-KDOTMike Crow-KDOTJim Brewer-KDOTDick Heisler-Cook, Flatt & Strobel EngineersDale McGregor-HNTB CorporationJim Kring-Bartlett & West Engineers
Problem Statement Examine the project design process and identify opportunities toimprove productivity and quality.
Recommendation Developed a Designer's Coordination Status Sheet. This is similar to a
responsibility assignment matrix, which identifies actions, who shouldperform the actions, and target, schedule, and actual completion dates.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Jul-95 Oct. 96 8/27/1997 9/2/1997
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Software Training Team
Rick Worrell-The Larkin Group (Chair)Mike Branam-KDOTBrian Armstrong-Bartlett & West EngineersPaul Deitering-KDOTChuck May-Wilson and CompanyKirk Reh-TranSystems CorporationGary Mutschelknaus-KDOT
Problem Statement Investigate the possibility of providing joint training for KDOT andconsultant staffs for the KDOT standard CADD platform.
Recommendation None made.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
C5/9/01 No recent action. Jay Freund to reactivate the committee. Ron
O Petering agreed to serve on committee as co-chair if necessary.8/23/01 Reported that there was a desire of the team to continue, but no
M meetings have been scheduled. During discussion at KCE/KDOT Liaison Committee meeting, it was agreed that the broader subject of technology
M involving software and electronic submission of plans should be considered
by the team. E 10/31/01 Decided that the issue of software training should be addressed after
the IDE efforts have progressed further. The efforts of this team wereN concluded. Software training will be addressed at some point in the future
by a newly appointed team that will interact with the KDOT/IDE team. T
KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Fine Tuners
Fred Terry-KDOT, Right of Way (Co-Facilitator)Mike Smith-George Butler Associates (Co-Facilitator)Bill Gilliland-KDOT, Local ProjectsNeil Rusch-KDOT, Engineering & DesignSteve Bachenberg-PB Booker & AssociatesCherie A. Land-TranSystems CorporationGail Sloyer-KDOT, Design
Problem Statement Develop a survey to determine what is happening with therecommendations of the Half 'N Half and the Compensators teams.
Recommendation
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
CCommittee met once when Gail Sloyer was a new employee in the
O section. Committee decided to wait until Gail had some experiencebefore they would meet again. The Committee has never met again.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Time Machine
Warren Sick-KDOT (Co-Leader)Larry Emig-KDOT (Co-Leader)Neil Rusch-KDOTRichard Adams-KDOTJim Kowach-KDOTDarrell Hammond-VanDoren-Hazard-StallingsEd O'Connor-Larkin Associates Consulting Engineers
Problem Statement Critical Path method design scheduling
Recommendation See comments below.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Jul-95 Oct-96 8/27/1997 9/2/1997
C Plan Review should address the following:* Consultants should have in-house established design review
O practices and project plans should receive a thorough review prior to submittal to KDOT.
M* Project plan reviews by KDOT should be made timely and comments
M should be focused to address critical design features which need early decisions.
EThe following plan reviews are recommended to enhance the project.
N * Institute a pre-design field review which would involve the assigned KDOT squad leader and one or more key members of his/her staff
T accompanied by the consultant's project manager and lead project designer. The team would confirm the basic project criteria, or concur that significant modifications should be considered and identify the "project special" conditions such as traffic control options, right of way constraints, special side road considerations, apparent special drainage and geology features, etc., which affect plan development.
KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Time Machine (PAGE TWO)
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Jul-95 Oct-96 8/27/1997 9/2/1997
C* Add a field review after the surveys have been completed, the
O tentative profile grade established, and major related right of way/ bridge/special options have been identified. On most projects, the
M design would be approximately 30% complete at this stage.
M * Continue to encourage key KDOT and consultant team partners to meet, at regular intervals, for informal reviews of project details,
E project status and design concerns.
N The KDOT, through the Bureau of Local Projects, should maintaincontinuous training of local units of government for project procedures,
T scheduling, cost estimating and consultant selection.
Quick Fix Proposal -The KDOT should schedule quarterly meetings between projectmanagers & personnel from the Bureau of Construction &Maintenance. This would include both estimated staff and specificationsstaff. The focus of the meetings would be on plan reviews,bid items, special provisions, and standards sheets.Discussion would also address recurring problems, splitting projects into separate contracts at letting, and other areasidentified as needed. (Prior to completion of the report, itshould be noted that this suggestion has already been implemented on a trialbasis. Construction personnel are asked to attend RoadSquad Leader meetings to share concerns of common interest.)
KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Standard of Care Committee
Dave Comstock-KDOTLarry Emig-KDOTDean Testa-KDOTTheodore J. Cambern-TranSystems CorporationJerry L. May-Wilson and CompanyJames M. Kring-Bartlett and West Engineers
Problem Statement Develop a process for use by KDOT in addressing design errors or other forms of non-performance by consultants in their contracts withKDOT.
Recommendation * Revised verbiage in Agreements for Engineering Services, defining
the process on disputed matters.* Developed a Kansas Department of Transportation Consultant Standard of Care Policy.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
Dec-96 8/27/1997 8/27/1997 9/2/1997
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Half 'N Half
Chad Widup-KDOT (Leader)Neil Rusch-KDOTRon Bickford-KDOTSandy Weeks-HNTB CorporationLinda Smith-Professional Engineering ConsultantsBob Thorn-Finney & TurnipseedCraig Mattox-Finney & Turnipseed
Problem Statement Review and improve the vouchering process
Recommendation Implement an electronic vouchering process to pay consulting firms.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
CImplemented electronic vouchering but had numerous problems with
O file transfers. Developed a short form for voucher processing.Have been using this form for several years with no problems.
M New form requires less work and is quicker to use than former electronic vouchering process.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name The Streamliners
Warren Sick-KDOT (Co-Facilitator)Joseph R. Freund-Peterson Freund Associates (Co-Facilitator)Steve Briman-Bartlett & West EngineersJ.P. Campbell-KDOT, Local ProjectsLeslie Fowler-KDOT, Office of Chief CounselRaja Govindaswamy-PB Booker AssociatesRon Petering-Shafer, Kline & WarrenNeil Rusch-KDOT, Engineering and Design
Problem Statement Make the consultant procurement process more expeditious and efficient.
Recommendation This work is understaffed in KDOT; consultants need to submit
proposals more timely, one-year listing of projects to be advertised should be published
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
03/18/99 09/29/99 09/19/99
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Stock Options
Larry Emig-KDOT (Leader)Neil Rusch-KDOT, Engineering and DesignJim Brewer-KDOT, Bureau of DesignTerry Heidner-KDOT, Planning & DevelopmentCarol Estes-Estes Consulting, Inc.Ron Petering-Shafer, Kline & WarrenMike Smith-George Butler & AssociatesSteve Carr-Bucher, Willis & Ratliff Corporation
Problem Statement Develop prequalification categories and develop minimumqualifications for each category.
Recommendation Develop book "Listing of Professional Service Categories for
Consultant Qualification"
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
N/A N/A Nov-95 Jan-9608/22/02 08/22/02
CThis team remains for any revisions required. Final Draft was
O mailed February 11, 1997.
M Team was reactivated in 2002 to review changes that may be necessary dueto new construction inspection requirements. Changes were made to add
M licensed geologists where appropriate and rewriting category 241 or the category for performing construction testing and inspection. Making the 1050
E Forms able to be ordered electronically and normal editing were also areas that were addressed. These changes were approved on 8/22/02.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Bridge Foundation Inspection
Larry Emig-KDOT (Co-Chair)Joseph R. Freund-Peterson Freund Associates (Co-Chair)Bruce Filippi, KDOT, Bureau of Local ProjectsNorman Clark-KDOTAt least 14 others involved in at least one meeting regarding this task
Problem Statement Review existing data collection guidelines for bridge foundation inspections. In recent years KDOT has on several occasions experienced geology on construction projects different from what was shown on the plans. On several occasions this has resulted in significant cost overruns.
Recommendation A listing of 10 recommendations were made to serve as a guideline for
foundation investigations on federally funded bridge projects.
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
01/06/00 10/31/01 10/31/01
CAs part of the implementation, KDOT was to provide information on the use
O of the guidelines to cities, counties, and consultants.
M The committee recommended a follow-up effort be initiated in order to develop model agreements for geotechnical services. It is not known whether
M this effort has began.
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KCE/KDOT LIAISON COMMITTEEIDEA/Lessons Learned Matrix
Team Name Integrated Design Environment (IDE)
Jim Kowach-KDOT (Co-Chair)Joseph R. Freund-Peterson Freund Associates (Co-Chair)Mike Crow-KDOTRon Petering-Shafer, Kline & WarrenLarry Emig - KDOT
Problem Statement Develop a plan to identify how the partnering committee can move towards anintegrated design environment (IDE)
Recommendation
Team KCE/KDOT KCE/KDOTDATES Team submitted approved implemented
began project Recommendation Recommendation Recommendation
08/23/01
C10/31/2002, Jim Kowach gave a short update on the status of this committee
O at the annual KCE/KDOT Partnering Conference in Topeka.
M 10/23/02 Decision was made that with the multitude of issues that could be included in this topic, a Steering Committee should be formed to try to identify
M specific tasks that should be assigned to separate committees. The SteeringCommittee will be chaired by Mike Stock and Mike Olson. Other members will
E be Kathryn Wickam, Jim Kowach, and Gary Schook. KDOT will appoint othersthat should be included as will KCE. The Steering Committee will identify
N topics for further investigation of scope of electronic data use.
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