KDE Changes Chart of AccountsKASBO, Spring 2009

What did not change..

• Funds

• Units

• Balance Sheet Object Codes

• Expenditure Objects for 0100s-Salaries and 0200s-Benefits (except for adding 0216 earlier this year and a description change for 0293)

What type of basic changes will districts see

• Description Changes

• Moves

• Added segments

• Deletions

Highlights• Function– biggest changes are the 2600’s

– Applied the SBDM regulation to the 1100 & 1900 function

• 1100 Function changed to Instruction SBDM

• 1900 Function changed to Other Instruction Non-SBDM (considered board paid)

• Program– Each program level has a board paid program code

– 0910 Food Service changed to 470

Highlights, continued• Expenditure objects with the biggest changes

are:–Most of 0330’s moved to 0340’s

– 0590’s content changed

– 0830’s no longer Interest now Debt-related Expenditures/Expense

– 0900’s no longer Other Uses of Funds now Other Items

• Revenue Objects no longer will have a 2000s of Revenue from Intermediate Sources/None in Kentucky

New Features• Validation Utility for payroll and Chart of

Accounts

• Web based submission of the Tentative Budget

• Interactive COA Web document that will be searchable with descriptions in PDF and also in Excel

• Account definitions

Utilities

• Chart of Account Clean Up Utility

• Chart of Account Change Utility

• GL Account Mass Change

• Account Compliance Utility

(Brian Pelletier, a MUNIS employee is giving a presentation that details each one.)

Once a district’s report is submitted to KDE with the new Chart of Accountstructure, all future reports must also contain the new Chart of Account data.

START DATES & IMPLEMENTATION OPTIONS

REPORTS REPORT DUE DATE

2010-11 Tentative Budget 5/30/10

2009-10 Un Audited AFR 7/25/10

The 2008-2009 Audited AFR (Due November 2009) must be approved by KDE before districts can make changes to their Chart of Accounts.

A District Perspective

Sheila Miller from Owen County

Questions & Answers

Email address: karen.conway@education.ky.

gov

“ORGS”

• ORGS will change

• Stay tuned for presentation at the Fall 2009 KASBO

Change does not change tradition. It strengthens it.

Change is a challenge and an opportunity; not a threat.

--Prince Phillip of England