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Budget planning and congress accountancy
Selection and leasing of congress and eventlocations
Accompanying press relations
On-site organization
Layout, editing, print and distribution of print media
Organization of the congressinternet presentation withonline registration
Registration of participantsAbstract management
Sponsorship
Acquistion and organizationof commercial exhibition
Hotel and travel reservations
Organization of social programn
KelCon Congresses & Conferences
KelCon GmbH
is a company founded in 1999. We plan, organize and run
n National and international conferencesn Symposian Seminarsn Workshopsn Trade fairsn Exhibitions
3
CONTENTS
3 Our range of services
5 Financing
7 Small print
9 Commercial marketing
11 Print media
13 Internet
15 Abstract management
17 Registration
19 Hotel and travel reservations
21 Social programm
23 Liaison with media
25 On-site
27 Branch office administration
29 Selected references
Our range of services
allows us to provide assistance in all aspects of organizing and operating events.
Spare yourself and your administrative staff the organizational planning in the lead-up to your event.
We’re happy to support you with our full service or with any selected services.
Our planning makes the difference.
5
Financing
From the first costing, right through to the detailed final settlement
n Budget planningn Tax-ready accountingn Consultation on all finance relatedn Set-up and management of special accounts for revenues and expendituresn Applications for public fundingn Handling of all financial registration detailsn Industry revenuesn Continuous budget monitoringn Interest-free pre-financing of fundsn Expenditures listsn Presentation of the final financial report
we put our experience at your disposal.
7
Small print
We research, network, submit applications
Financial contributionsn Federal Ministriesn German Research Foundationn European Commission
Foundationsn Certificationsn Medical associations n Continuing Medical Education (CME)n Professional organization
and you profit from our experience in handling of applications.
9
Commercial marketing
Our expertise
n Sponsoring concept n Correspondence with exhibitorsn Development of industry documentation n Implementation of all individual requirementsn Acquisition n Booth planningn Sponsorship n Complete on-site organizationn Exhibition n Handling of all financial mattersn Satellite symposia n Coordination and support on-siten Advertisements in the conference program
and in other conference median On-site display of advertising materialn Linkingn Conference package inserts
provides your event with a solid financial basis.
11
Print media
From the initial idea to the printed product,
n Corporate design developmentn Layout, typesetting, editing, proof readingn Brochuresn Call for papern Programsn Abstractsn Proceedingsn Postersn Pocket guidesn Badgesn Promotional displaysn Formsn Site maps
our Graphics and Web Department meets your requirements quickly and reliably.
13
Internet
We prepare and upload all information and news up to –and including the final program
n Development of the congress internet presentationn Site hosting n Linkingn Updatesn Implementation of online-registration-tooln Linking to the online-abstract systemn Connection of the online module to the program
(author search, personalized program planner, etc.)
quickly and efficiently.
15
Abstract management
The entire handling of abstracts via our online system
n Online abstract submission formn Password protected post-editingn circulars e-mailn Event organizer accessn Online review proceduren Abstract confirmationn Generation of abstract for print median Creation of the online programn Activation of the submitted abstracts
Significantly reduces your and your administrative staff’s workload.
17
Registration
The personal and individual support of your participants and guests
n Registration forms in print formn Implementation of the registration modalities for the online form on the Internetn Processing of late orders (supporting program, courses, hotels)n Correspondence with interested partiesn Registration of the participantsn Collection of the participant feesn Mailing of bills/confirmationsn Group e-mailsn Group registrationsn Regular lists of the current participantsn Statistical analysisn Preparation of the personal participant documentation on-site (badges, certificates, tickets, etc.)
rests in the safe hands of our friendly staff.
19
Hotel and travel reservations
Our hotel and travel service for your participants and guests
n Selection of hotels for the participants accommodationn Negotiation of prices and bookingn Processing of the hotel reservationsn Travel reservations for invited guests and speakers (by plane/rail)n Creation of up-to-date reservation listsn Mailing of the hotel confirmations and travel documents
ensures assistance for all aspects of your event.
21
Social events
Our ideas
n Presentation of an elaborated social programn Registration and support of the participantsn On-site organizationn Opening ceremonyn Get togethern Gala dinnern Farewelln Cultural programn Conference-related excursionsn Post-conference excursions
ensure your event will leave a lasting impression.
23
Liaison with media
Here as well, our multifaceted expertise and knowledge
n Development of the press distribution listn Conference announcementsn Placing advertisements in the respective professional pressn Press releases and circular e-mailsn Accreditation of media representativesn Creation of press kitsn Organization of press conferencesn Set-up of the on-site media officen Organization of up-to-date online press releasesn Media monitoring
shapes your event.
25
On-site
When then the big moment arrives,
n All fine tuning at the event locationn Organization of the event technologyn Miscellaneous room set-upn Signagen Organization of the poster exhibitionn Set-up of the conference officen Staffingn Organization of the cateringn Taking care of the guests, speakers, participants, media representativesn Supervision of all aspects of conference as it proceeds
we are on-site, committed and flexible at any time.
27
Branch office administration
We cooperate with……?
n General administrative workn Current correspondence (internal and external)n Organization of the board and general meetingsn Administration of the associations´s business documentationn Concept development, design, continual support of the homepagen Editing of a regular newsletter (print and e-mail versions)
n Composition, layout, editing of all print median Membership administrationn Billing and usage lists
in our experienced administration of branch offices.
29
References – Berlin
n Deutsche Gesellschaft für Senologie e.V.n Prof. Dr. Rüdiger Schulz-Wendtland, Erlangenn Prof. Dr. Diethelm Wallwiener, Tübingenn Prof. Dr. Wilfried Budach, Düsseldorfn Prof. Dr. Axel-Mario Feller, Münchenn Deutsche Gesellschaft für Phlebologie e.V.n Dr. Ingo Flessenkämper, Berlinn Deutsche Gesellschaft für Verhaltenstherapie e.V.n Frau Waltraud Deubert, Tübingen
n Berufsverband für Kinder- und Jugendpsychiatrie,Psychosomatik und Psychotherapie in Deutschland e.V.
n Arbeitsgemeinschaft Humanistische Psychotherapie
n Werner Eberwein, Berlinn Dr. Manfred Thielen, Berlin
3131
References
Selected
n Klinikum rechts der Isar der TU München n Deutsches Herzzentrum der TU Münchenn Klinikum Rosenheimn Klinikum Traunsteinn Helios Klinikum Krefeldn Universitäres Herzzentrum Hamburg-Eppendorfn Universitätsklinikum Hamburg-Eppendorfn Gesundheit Nord, Klinikverbund Bremen Nordn Herz- und Gefäß-Klinik Bad Neustadt a. d. Saalen Vereinigung Norddeutscher Gefäßmediziner e.V.n Vereinigung der
interdisziplinären Gefäßmediziner Süddeutschland e.V.n Vereinigung Südwestdeutscher Radiologen
und Nuklearmediziner e.V.
n Städtisches Klinikum Münchenn Universitätsklinikum Schleswig-Holsteinn Elisabethkrankenhaus Essenn Ernst-von-Bergmann-Klinikum Potsdamn Augustakrankenhaus Düsseldorfn Universitätsklinikum Bonnn Bund Norddeutscher Kardiologen (BNK)n Arbeitskreis Leitender Kardiologischer Klinikärzte (ALKK)n Sana Herzchirurgie Stuttgart GmbH
30
www.kelcon.de
KelCon GmbHTauentzienstrasse 110789 BerlinGermany
Tel. +49 (0)30 - 679 66 88 500Fax +49 (0)30 - 679 66 88 [email protected]
n KelCon Berlin
www.kelcon.de
n KelCon Seligenstadt
KelCon GmbHLiebigstrasse 1663500 SeligenstadtGermany
Tel. +49 (0)6182 - 94 666-0Fax +49 (0)6182 - 94 [email protected]
individual ■ professional ■ competent... and more
