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Kenneth [email protected]
12 - 13 Aug 2013
With acknowledgements toNUS Libraries EndNote Team
Library Tutorial for Department of Biological Sciences Graduate Students
Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips2
Chinese Library
NUSLSystem
C J Koh Law Library
Central Library HSSM Library
Science library Music Library
Medical Library
Loan Entitlement for Graduate Students
30 items28 days3
renewals5
http://www.battenkillbooks.com/wp-content/uploads/2011/10/stack_of_books21.jpg
How do I Borrow a Book?FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581
Services for Graduate Students
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Document Delivery Service (DDS)• Request journal articles, book chapters or
conference papers that are not available in NUS Libraries
• Accessed via E-Forms
• Cost borne by NUS Libraries• Requires approval by your Supervisor• Checking of request status
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FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117
Intra/Inter-Library Loans• Intra-Library Loan – Request circulating books &
journals found in other NUS Libraries to be collected at Science Library
• Inter-Library Loan - Request books not owned by NUS Libraries.
• Accessed via E-Forms
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FAQ: http://libfaq.nus.edu.sg/a.php?qid=16793
FAQ: http://libfaq.nus.edu.sg/a.php?qid=16402
Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips9
Recommended Online Resources
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Type of Information Recommended E-Resource
Multi-disciplinary Bibliographic Databases Web of Science / Scopus
Biomedical & Life Sciences BIOSIS Previews
Animal Biology & Taxonomic Reference Zoological Record
Medicine, Dentistry, Pharmacy, Healthcare & Life Sciences
PubMed (MEDLINE)
Experimental Protocols and Videos Wiley Current ProtocolsJoVE (Journal of Visualized Experiments)
Chemical Substance Structure / Properties & Reaction Searching
Reaxys / SciFinder
Newspaper Articles / Local Content Factiva / PERIND / NewspaperSG
Online Database Guides & Resources• Biological & Life Sciences Subject Guide
http://libguides.nus.edu.sg/biology
• PubMed Resourceshttp://www.nlm.nih.gov/bsd/disted/pubmedtutorial/
• Web of Science / BIOSIS Resourceshttp://science.thomsonreuters.com/training/wos/http://science.thomsonreuters.com/training/biosis/
• Scopus Resourceshttp://help.scopus.com/Content/h_tutorials.htm
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips12
Plagiarism• What is Plagiarism?
• A piece of writing that has been copied from someone else and presented as being your own work. The American Heritage Dictionary of the English Language (4th Ed.)
• The act of taking someone’s words or ideas as if they were your own.
• Avoiding Plagiarism • CIT Preventing Plagiarism site
http://www.cit.nus.edu.sg/plagiarism-prevention/
• Proper citation of information sources• turnitin software
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Citations & BibliographyTwo places to cite the references you have used:
• within a sentence (in-text citation)
• at the end of the document (bibliography/references)
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips15
Bibliographic Management Software
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EndNote Online Guide
http://libguides.nus.edu.sg/endnote
http://libguides.nus.edu.sg/endnote
Introduction to EndNoteA software that:
• stores and organises references from many sources
• inserts these references into a Word document, and
• automatically formats your references according to a predefined citation style
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New In EndNote X6
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EndNote vs EndNote Web
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25,000
EndNote Workflow
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Installing EndNote for PC
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For installation issues, contact NUS IT Care Tel: 6516-2080, Email: [email protected]
http://libguides.nus.edu.sg/endnote
Installing EndNote for MacEmail software administrator for instructions
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The EndNote LibraryContains all your references. No limit to number of
references, but <100,000 is recommended
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Step 1: Create an EndNote Librarya. All programs > EndNote > EndNote Programb. File > Newc. Filename: Test (*.enl)d. Save
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips26
Step 2: Add References to the Library
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MS Word
Method 1: Direct ExportExport references directly from database
a. At the database, select the records you want
b. Save, output, export or send to EndNote (Look for “RIS format”)
c. Click Open to transfer records to your EndNote library
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Method 1: Direct Export (WOS)1. Mark the records
2. Click on EndNote
Method 1: Direct Export (PubMed)
1. Mark the records
2. Send to>Choose Destination>Citation Manager
Method 1: Direct Export (FindMore)
Method 2: Import .txt FileUsed when references cannot be exported to EndNote.
Very few databases e.g. Factiva
a. At the database, select the records you wantb. Export text (.txt) file and save on desktopc. In EndNote, go to File > Importd. Browse and select the .txt filee. Select Import option > Other filters
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Which filter to use? http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846
Method 3: Online SearchSearch free databases (e.g. PubMed) and library
catalogues (e.g. LINC, Library of Congress)
a. Go to Online Search Mode > More
b. Select a free database or catalogue, e.g. NATL U of Singapore
c. In the online search pane, search by exact title of book or conference proceeding
d. Copy the reference to Local Library Mode
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Method 3: Online Search
2. Select more
1. Click on Online Search Mode (Temporary Library)
Search by the exact title
Method 4: Import PDF FilesExtracts references from PDF files
PDF must contain a Digital Object Identifer (DOI) and is not a scanned document.
Steps:
a. In EndNote, go to File > Import
b. Choose either file or folder, and change Import Option > PDF
Note: If the author, title, journal, etc, fields are not auto-populated, the PDF could be of the wrong format or have an incorrect DOI
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Method 4: Import PDF Files
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Method 5: Manual Inputting
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Link to the video: http://youtu.be/30u5_b9d5D4
It’s Break Time!
Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips39
Step 3: Duplicate References To set criteria:• Edit > Preferences > DuplicatesTo find duplicates:• References > Find Duplicates
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Managing References: Custom GroupsCreate folders to group (categorise) references
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Go back to All References.Select references and drag into custom group. Alternatively, right click on the references > Add References To > My Groups
Managing References: Smart GroupsAutomatically group references based on your search
criteria, e.g.: author/year/title contains/is/word begins with…
Note: Any references added to EndNote will be automatically filed in the group, with immediate effect
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2
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Attaching Files to References To set criteria:• References > File Attachment > Attach Files
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips44
Step 4: Cite While You Write (CWYW)
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• Use MS Word to insert citations into your paper
• Create a paper with properly formatted references, bibliography, figures & tables
• Tip: Do NOT edit the citations and bibliographies in Word. Edit the reference in the EndNote Library only
• Tip: To locate citation and bibliography fields, change the MS Word’s Field Shading option
EndNote Tab & Field ShadingIf EndNote is properly installed, you will see the EndNote
tab in Word
After you add references, Field shading shows up as text highlighted in grey.
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Setting for Field Shading in Word
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Top left corner: Drop down arrow > More Commands > Advanced > Show document content > Field shading > change to “Always”
Inserting Citations
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Method 1: Find Citationa. EndNote X6 tab:
Insert citation > Find Citationb. Search for a word in any field (e.g. title, author)c. Select the references that you want to insert into your paper
Method 2: Insert Selected Citation(s)a.In EndNote library, select a citationb.Go to Word and place cursor at insertion pointc.Click on Insert Citation > Insert Selected Citation(s)
Editing Citations & References
Edit & Manage Citation(s)
E.g. add page numbers, exclude author, exclude year
Edit Library Reference(s)
Place cursor in the citation, click on Edit library references and make the necessary changes. Next, click on Update citations and bibliography
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Change Style & Create a Bib SectionTo change the citation styleEndNote X6 tab:Click on Style > Select Another Style…
To create bibliography section*a. Bottom right corner of Bibliography
group > Layout > Bibliography titleb. Type References (or Bibliography)
*The bibliography section appears only when you insert a citation
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Convert to Plain TextBefore sending documents to a publisher, remove the
field codes used for EndNote citations because they may interfere with publisher’s layout programs
EndNote X6 tab > Bibliography Group > Convert Citations and Bibliography > Convert to Plain Text
A copy of the Word document will be created with no field codes
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips52
Export Travelling LibraryExports all the references used in Word document to
another (or new) library
• EndNote X6 Tab > Tools Group > Export to EndNote > Export Traveling Library
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Backing Up Library (1)Method 1: Save a Copy
Creates an exact copy of the library xxx Copy.Data and xxx Copy.enl
• File > Save a Copy…
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Backing Up Library (2)Method 2: Compress Library
Saves the .enl file and .Data folder into one compressed file• File > Compressed Library (.enlx)• To restore: File > Open > Open Library…
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Outline• NUS Libraries and Services for Graduate Students
• Overview of online databases for Life Sciences
• Plagiarism, Citations and Publishing
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips56
More Information on EndNoteEndNote LibGuide
EndNote X6 User’s Guide
Endnote Training YouTube Channel
EndNote Updates
Output Styles
Connection Files
Microsoft Word Templates
Frequently Asked Questions
Contact NUS Libraries’ EndNote team: [email protected]
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Library Proxy Stem/BookmarkletNUS Libraries Proxy Stemhttp://libproxy1.nus.edu.sg/login?url=
e.g. Prefix a URL with the NUS Libraries Proxy Stem
http://www.springerlink.com/content/e440n0431724460v/
http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.com/content/e440n0431724460v/
Installing the NUS Libraries Proxy Bookmarklet:FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223
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Accessing Full-Text via Google ScholarSetting up NUS Libraries access in Google Scholar : FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648
Alternate direct link: http://scholar.google.com/schhp?hl=en&inst=13660462560571941651
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Accessing Full-Text via PubMedSetting up NUS Libraries access in PubMed: FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k
Direct link: http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?myncbishare=nuslib&holding=isgnuslib_fft
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Tip: Make it easy for others to find all your PublicationsUse a consistent name when publishing:
e.g. James Tiberius Kirk
Kirk, James T. Kirk, JT Kirk, J
Maintain a CV/Resume that includes a list of:
• All your publications
• All institutional affiliations over the course of your career
Participate in Scholarly Research Communitiese.g. Researcher ID /ORCIDhttp://www.researcherid.comhttp://about.orcid.org/ (Open Researcher and Contributor ID)
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Thank You!
Please fill in the feedback form at:
http://bit.ly/bsg13aug13
Contact me at:
Kenneth Lim [email protected]
Science Library [email protected]
