Kermit Junior High - Edl...Kermit Junior High Substitute Handbook 2019-20 Page 5 of 17 Breakfast Breakfast will be served in the classroom at the beginning of 2nd period, from 8:46

Kermit Junior High SUBSTITUTE HANDBOOK

2019-2020

Kermit Junior High Substitute Handbook 2019-20

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Table of Contents

Kermit Junior High School 3

Campus Administration 3 Welcome 3 School Hours: 3

Classroom Teacher Responsibilities to Substitute Teachers 3-4

Assemblies 4 Attendance 4 Breakfast 5

Announcements 5-6

Standards of Conduct 6

Employee Dress Code 6

Student Dress Code 7-8

General Visitors 8 Telecommunications Devices 9

Possession and Use of Personal Telecommunications Devices, Including Mobile Telephones 9 Tardy Policy 9 Substitute Teacher Expectations 10

Substitute Questionnaire 11

Substitute Teacher Assignment Appraisal 12

Safety Information 13 General Expectations 13 Emergency Alert System 13

Shelter-in-Place 13-14

Fire 13-14

Evacuation 13 Bomb Scare Evacuation 14 Tornado Safety Information 15

Regular Bell Schedule 16

Map of the Campus 17

Checklist for Substitute Teachers 18


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Kermit Junior High School

1001 Tommy Thompson School Street Phone: 432-586-1040

Kermit, Texas 79745 Fax: 432-586-1043

Campus Administration

Principal Kendra Herrera

Assistant Principal Mark Anthony Page

Welcome

Welcome to Kermit Junior High School. As one of our Substitute Teachers, you are an important part of

the school’s day to day operations; we could not serve our students without you. Together we are

charged with giving our students the best education possible. In order for us to do that, we must have

quality in our classrooms at all times. Studies have indicated by the time a student graduates from high

school, he/she will have spent a full year with a Substitute Teacher. This, alone, illustrates the value of

your contribution to the education of our students.

Our goal is to establish and maintain high standards for every student. In order to be successful in this

endeavor, we need your comments, suggestions, cooperation, and interest.

School Hours: School begins at 7:55 A.M. (Monday through Friday) and ends at 3:42 P.M (Monday through Thursday) for students. On Friday’s, the school day will end at 2:38 P.M. Instructional staff must arrive no later than 7:30 AM and may not leave until 4:30 PM. There is a 45 minute lunch scheduled during the day.

Classroom Teacher Responsibilities to Substitute Teachers

Each substitute teacher has been given information material explaining what is expected to maintain the

planned instructional program. In this information the relationship between the substitute, the

principal, and the regular teacher is covered in general.


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The relationship between classroom teacher and substitute is critical to ensure that students are able to

continue learning when their teacher is absent. Teachers are to prepare an emergency substitute folder

that is to be kept by the campus secretary in charge of scheduling substitutes. This emergency folder

must be updated every grading period. Teachers must also prepare lesson plans for non-emergency

absences, those which are known in advance. The non-emergency lesson plans will be placed in a

prominent place on the teacher’s desk or work area and clearly labeled SUBSTITUTE FOLDER.

Substitute folders must include the following information.

1. Map of the campus

2. Teacher schedule, including duty assignment

3. Lesson plans for each day the teacher is scheduled to be out

4. Student roster for each period for attendance purposes

5. An explanation of attendance procedures

6. A list of classroom rules, routines, and procedures

7. Seating charts are available.

8. The location of instructional supplies as needed.

9. The names and needs of students with special needs or instructional accommodations.

10. Name and location of a teacher the substitute can go to for assistance.

11. Extra rosters for substitute to keep once attendance has been submitted.

Assemblies

Should an assembly occur while you are substituting on camps, follow the instructions provided over the

intercom. Teachers walk students to the assembly location, remain with their class during the entire

assembly, and walk their class back to the classroom. STUDENTS MUST BE SUPERVISED AT ALL TIMES.

Attendance

Teachers and staff should be familiar with the district’s policies and procedures for attendance

accounting. These procedures require minor students to have parental consent before they are

allowed to leave campus. When absent from school, the student upon returning to school, must bring

a note signed by the parent that describes the reason for the absence. These requirements are

addressed in campus training and in the student handbook. Contact the campus principal for additional

information. (Policy FEB)


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Breakfast

Breakfast will be served in the classroom at the beginning of 2nd period, from 8:46 A.M.-8:56 A.M.

Breakfast will be delivered to the classroom by the food service staff. Distribute the meal and

beverage to each student and indicate on the attendance roster, each student that was offered

breakfast. This document is to be turned in with attendance. There is no cost to students for the

breakfast meal.

Announcements

School wide announcements take place during breakfast, detailed above. Students are to remain quiet

and attentive for the duration of accouchements. This time will include the Pledge of Allegiance,

Pledge to the Texas Flag, and a moment of silence. Students are not required to recite the pledges, but

are required to stand in respectful silence.

Standards of Conduct

All employees are expected to work together in a cooperative spirit to serve the best interests of the

district and to be courteous to students, one another, and the public. Employees are expected to

observe the following standards of conduct:

● Recognize and respect the rights of students, parents, other employees, and members of the

community.

● Maintain confidentiality in all matters relating to students and coworkers.

● Report to work according to the assigned schedule.

● Notify their immediate supervisor in advance or as early as possible in the event that they must

be absent or late. Unauthorized absences, chronic absenteeism, tardiness, and failure to follow

procedures for reporting an absence may be cause for disciplinary action.

● Know and comply with department and district policies and procedures.

● Express concerns, complaints, or criticism through appropriate channels.

● Observe all safety rules and regulations and report injuries or unsafe conditions to a supervisor

immediately.

● Use district time, funds, and property for authorized district business and activities only.


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All district employees should perform their duties in accordance with state and federal law, district

policies and procedures, and ethical standards. Violation of policies, regulations, or guidelines may

result in disciplinary action, including termination. Alleged incidents of certain misconduct by

educators, including having a criminal record, must be reported to SBEC not later than the seventh day

after the superintendent knew of the incident. See Reports to the Texas Education Agency, page 56 for

additional information. (Policy DH)

Employee Dress Code Employees are held to a higher standard and must maintain a level of professionalism in their manner and dress.

● Male Employees: o Males with a mustache and/or beard must keep all facial hair neatly groomed at all

times. o Hair may be collar length. o Men’s shirts should have a collar. o Uneven shirt tails must be tucked in. o No earrings.

● Female Employees

o Pants need to be mid-calf or longer o Sleeveless blouses with moderate armholes are permissible. No undergarment should

be visible. o No leggings will be allowed nor form fitting pants

● All Employees

o Pre-K, PPCD, Life-Skills teachers and paraprofessionals, as well as nurses, have the option of wearing medical scrubs approved by the campus administrators

o Professional dress o Blue jeans are allowed to be worn on Fridays ONLY o Spirit shirts are to be worn with blue jeans

o Colored jeans are not to be worn when you know in advance that you will be in view or presence of the public or parents (such as ARDs, assemblies, meetings. etc).

o Faded jeans are not acceptable at any time. o No T-shirts except on spirit day

o No shorts will be worn on school days. Physical education teachers may wear shorts on athletic fields and in gymnasiums; however, must dress professionally in academic settings

o Employee footwear shall be approved by campus administration.


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o Hair is to be well-groomed and clean at all times. Extreme modes of hair design and color will not be permitted other than a natural hair color.

Student Dress Code

The following statements are presented for parents and students as a point of reference in regard to

student dress. The following does not include every possible infraction; when in question, all decisions

are at principal discretion.

The district’s dress code is established to teach grooming and hygiene, prevent disruption, and

minimize safety hazards. Students and parents may determine a student’s personal dress and

grooming standards, provided that they comply with the following:

The District prohibits pictures, symbols, emblems, or writing on clothing, accessories (i.e. jewelry, rings

or belt buckles) and not limited to, but includes shaved or cut eyebrows and shaved images in hair

that:

● Present concern for safety (i.e. chains, dog collars);

● Are lewd, offensive, vulgar, or obscene;

● Advertise or depict tobacco products, alcoholic beverages, drugs, or any other illegal substance;

● Items referring to satanic, cult or gang activities will be confiscated

● Represent death and dismemberment and/or violence.

In addition:

● Clothing (dresses, skirts, shorts, skorts) must be no shorter than three inches from the top of

kneecap and hemmed;

● Students will not be permitted to wear see-through clothing or have bare midriffs, bare

shoulders, or backless fashions;

● Tank tops, muscle shirts, cut-off T-shirts, large arm-holed shirts, or clothing with spaghetti

straps or strapless garments may be worn only with a full T-shirt (with sleeves) underneath;

● Undergarments may not be worn as outerwear and must be covered at all times;

● Pants, shorts and slacks must be worn at the natural waist (no more than one size larger than

natural waist size---no sagging);

● Students must wear shoes at all times. Taps, metal plates, or cleats on shoes will not be

permitted. Specifically prohibited footwear are bathroom slippers or footwear not intended for

outdoor wear or shoes equipped with roller blades/wheels are not allowed.

● Extremely torn clothing will not be permitted if skin can be seen through the clothing. All

clothing must be hemmed;


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● Students will be required to wear their hair well-groomed and clean at all times. Extreme

modes of hair design (ie: no drawings, mohawks) and color will not be permitted other than a

natural hair color;

● Earrings are permitted. Piercings are permitted (lights and chains are prohibited), unless unsafe

or distracting to the educational process.

● The wearing of cheerleading uniforms or any school issued uniforms during the school day is

acceptable is in dress code.

● Students may not wear hats, caps, sweat bands, visors, head coverings or bandanas in the

building (neither males nor females) unless approved by the principal for a special day.

Bandanas are not allowed on campus;

● Sunshades may not be worn in the building or classroom, unless prescribed by a physician for

indoor use;

● Leggings, jeggings, and yoga pants must be opaque and accompanied by appropriate top

covering and be no shorter than three inches from the top of the knee cap and hemmed.

● Any disruptive, unsafe, or distractive mode of clothing, eyewear, tattoos or appearance that

adversely impacts the education process is not acceptable.

● Belts must be worn appropriately in belt loops and at the natural waistline.

● Students who violate the Dress Code will be referred to the Principal's office.

General Visitors

Parents and others are welcome to visit district schools. For the safety of those within the school and to avoid

disruption of instructional time, all visitors must first report to the main office and must comply with all applicable

district policies and procedures. When arriving on campus, all parents and other visitors should be prepared to

show identification.

Visitors will gain access to the building by remote security system. As you enter the main entrance, follow the

instructions posted on the keypad. All visitor passes must be worn and visible on the front of their shirt on the

shoulder. A visitor will need to produce a valid ID (ie: driver’s license) to gain access. This system notifies the

administration of registered sex offenders.

Visits to individual classrooms during instructional time are permitted only with approval of the principal and

teacher and only so long as their duration or frequency does not interfere with the delivery of instruction or

disrupt the normal school environment. Even if the visit is approved prior to the visitor’s arrival, the individual

must check in at the main office first.

All visitors are expected to demonstrate the highest standards of courtesy and conduct; disruptive behavior will

not be permitted.


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Telecommunications Devices

Possession and Use of Personal Telecommunications Devices, Including Mobile Telephones

For safety purposes, the district permits students to possess personal mobile telephones; however,

these devices must remain turned off during the instructional day, including during all testing, unless

they are being used for approved instructional purposes. A student must have approval to possess

other telecommunications devices such as netbooks, laptops, tablets, or other portable computers.

The use of mobile telephones or any device capable of capturing images is strictly prohibited in locker

rooms or restroom areas while at school or at a school-related or school-sponsored event.

The consequences for violating the policy are:

1st offense Cell phone will be confiscated and the parent/guardian may pick up cell phone

from the principal’s office at the conclusions of the same instruction day. There

is no monetary penalty.

2nd offense $15.00 fine or 25 minute detention– the parent/guardian may pick up cell phone

at the conclusion of the day or the detention.

3rd offense $15.00 fine and 25 minute detention – the parent/guardian may pick up cell

phone at the conclusion of the second instructional day following the date of the

offense.

4th offense $15.00 fine and 25 minute detention – the parent/guardian may pick up cell

phone at the conclusion of the second instructional day following the date of the

offense.

Tardy Policy According to the information below, students who are tardy are subject to the defined consequences or reasonable

alternatives as approved by administration. Students are tardy if they are not in the classroom when the teacher closes the

classroom door. Students are required to go to the office for a tardy slip from the office personnel only. On the tardy slip is

the consequences and/or the date to be served.

1. If a student is late for class, it is considered a tardy. Students who are tardy more than 15 minutes

per class period are considered absent. The only exceptions are students returning to school with


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an excuse from a physician or students returning to class with a note showing that they were

detained by another teacher.

2. Failure to show up for detention will result in advancing to the next punishment phase as well as

having to make up the original consequence.

3. Failure to comply will result in future punishment.

Substitute Teacher Expectations

1. Professional dress and behavior at all times

2. Arrive early so that you can properly prepare for your students

3. Familiarize yourself with the camps in advance

4. Never leave students unattended

5. Cell phone use is prohibited while on duty

6. Report to the office whenever you do not have students.

7. Follow the teacher’s plans and instructions.

8. Actively monitor students, there is no such thing as seat time

9. You should be exhausted at the end of the day because teaching is hard work. If you’re not

tired, you’re doing it wrong.

Substitute Questionnaire

As discussed earlier in this document, it is imperative that students be given every learning opportunity

available. For this reason, we strive to ensure that substitute teachers be given all the tools they need

to have a successful day of teaching. Communication is an important piece of this process. We

request that all substitutes complete the following Substitute Questionnaire at the end of each day

and/or assignment. (Found on page 10.)

Substitute Teacher Assignment Appraisal

It is equally important that classroom teachers be able to entrust their students to reliable substitute

teachers who are actively engaged in the teaching and learning process. For this reason, classroom

teachers will be required to complete the following form upon returning from an absence in which a

substitute teacher was used. This information is provided so that both classroom teachers and

substitute teachers know what is expected and that high expectations are maintained throughout the

school year. (Found on page 11.)


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Safety Information

General Expectations

1. All visitors must enter and exit the building through the front entrance and sign-in at the office.

2. All employees and visitors must wear identification badges at all times. Anyone not wearing a

badge must be kindly escorted to the front office immediately.

3. There are safety procedures in place that cover emergency situations; from intruders on

campus to hazardous conditions outside school grounds. Familiarize yourself with the

Emergency Preparedness guide located in every classroom.

4. Regular Drills are conducted at every school as a way to practice for any emergency.

5. AT NO TIME ARE STUDENTS TO BE LEFT UNSUPERVISED.

Emergency Alert System

Shelter-in-Place

Announcement (Follow the directions on your maroon emergency flip charts)

Fire Fire alarm or 3 bells Return: 2 bells Halt: 1 Bell

Evacuation 3 bells Return: 2 bells Halt: 1 Bell

● Close all doors and lead students out of building. Follow fire/evacuation drill map.

● Take buckets/class list with you. Check roll make sure all students have made it out.

● No candles are permitted on any KISD campus, lit or unlit.

● No space heaters are to be used in any part of the campus.


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Bomb Scare Evacuation

Should information be received by school personnel concerning the possibility of a bomb threat, the

following procedure will be used.

● Teachers will be notified by public address system to evacuate the building. Evacuate all

personnel and students to the High School and if the bomb scare is at the High School, we will go

to the park.

● In the event electrical service is disrupted, teachers will be alerted personally by office personnel.

Teachers will then initiate the evacuation of the building using the exit procedure for a fire drill.

● Office personnel will notify the Police Department, the Fire Department and the Central

Administration Office.

● After the building evacuation has been completed the school will be checked for location of a

bomb. An administrator and/or the custodians will assist the local law enforcement in this

matter.

● Take buckets/class list with you. Check roll make sure all students have made it out.

● Office personnel will determine all clear and inform teachers and students in person.

SHELTER-IN-PLACE

REMEMBER to: ● Close and lock windows

● Close and lock doors

● Get grade book and/or roll book

● Get Emergency Crisis Plan (if available)

● Stay away from foors and galss

● Contain and maintain students

● Remain quiet

● Check for injuries

● Check roll

● Account for any missing students

● Ignore ALL school bells and announcements

● Locate RED/GREEN forms and place on outside windows/slide under door

● Wait for a school administrator or police official (be sure and check for identification) to release you and

your students


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FIRE DRILL

● If you exit the building through the front doors, go down the sidewalk to your end of the

building.

● Emergency vehicles will park and enter the building through the front door.

● Stay off the grassy median and all parking lots.

● Teachers will have their orange emergency bucket.

● After exiting the building, count your students.

● Walk fast to a safe place outside – DO NOT run.

● Anyone exiting through the front doors MUST go left to the grassy area near the COOP.

● Finding students in the restrooms – keep with you until someone comes along to check roll

Tornado Safety Information

Announcement: “Inclement weather in the area” Return: 1 Long Bell

When a tornado–warning signal is sounded, all students must move to an interior wall. Stay away from

windows and crouch down with knees drawn up under you. All movement should be orderly and as

quiet as possible. Follow all instructions calmly, but quickly. Teachers will follow evacuations plans and

give instructions to students. Hallways should be used when available.

All-Clear:

As soon as the alert is over, students will resume the normal routine. In the event that major damage

has occurred, the continuation of routine will be dictated by the circumstances.

● Students should be away from clutter that could fall on them – against a wall if possible, or under

classroom desks. If another classroom has joined your class during the drill, the homeroom

students should go under their desks and the other class against the wall away from clutter.

● Students should be kneeling on the floor with their head between their knees and hands on top

of their head to protect their eyes/head.

● The map with directions should be by your classroom door and in your sub folder.

● Quiet in the classroom.


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Regular Bell Schedule Friday Bell Schedule 7:52 1st Bell 7:52 1st Bell (38 minutes)

7:55 Bell 7:55 Bell

7:55 – 8:44 1st Period 7:55 – 8:35 1st Period

8:46 – 8:56 2nd Period/Annc/Breakfast 8:37 – 8:47 2nd Period/Annc/Breakfast

8:56 – 9:45 2nd Period 8:49 – 9:33 2nd Period

9:47 – 10:36 3rd Period 9:35 – 10:17 3rd Period

10:38 – 11:27 4th A Period 10:19 – 11:01 5th Period

11:29 – 12:18 4th B Period 11:03 – 11:45 4th A Period

12:20 – 1:09 5th Period 11:47 – 12:29 4th B Period

1:11 – 2:00 6th Period 12:31 – 1:13 6th Period



***PLEASE SEE TEACHER SUB-PLANS FOR FRIDAY SCHEDULE AND ANY ADDITIONAL SCHEDULES.***


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Checklist for Substitute Teachers

1. Report to the school’s main administrative office upon arrival.

2. Obtain materials, information, etc. from school officials in the main administrative office.

3. Sign in at the school’s administrative office.

4. Become familiar with the school’s daily schedule and routine for both the school and the class

by obtaining the necessary documents and talking with the school’s administrators and/or

teachers.

5. Prepare all materials needed for the day’s lesson.

6. Secure all media materials needed for the day’s lesson.

7. If possible, arrive at the classroom prior to the first student and prepare it for the day’s

activities.

8. Secure the teacher’s substitutive teaching kit at the main administrative office or from the

teacher’s desk.

9. Write your name on the board.

10. Introduce yourself to neighboring teachers.

11. Check roll in each class.

12. Complete the various forms associated with attendance, tardies, cafeteria, academics, ets.

13. Start class on time.

14. Follow the classroom teacher’s lesson plans.

15. Fulfill the teacher’s duty assignments.

16. Actively engage all students in the lesson

17. Be enthusiastic.

18. Act and dress professionally.

19. Leave the classroom in order with all materials and equipment stored in their appropriate

places.

20. Check assignments turned in by your students that day.

21. Turn off lights and all other equipment at the end of the day.

22. Complete any reports that are due at the end of the school day.

23. Avoid criticism of the classroom teacher.

24. Return any equipment or materials you used to the appropriate location.

25. Write notes pertaining to the day’s lessons, student management problems or positive student

behavior, etc. and leave them in the substitute teacher kit.

26. Check with the school administrator or office manager to see if you will be needed the next

day.

Documents

Kermit Junior High - Edl...Kermit Junior High Substitute Handbook 2019-20 Page 5 of 17 Breakfast Breakfast will be served in the classroom at the beginning of 2nd period, from 8:46