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PUYALLUP SCHOOL DISTRICT 2010-2011 Accomplishments

Key Areas of Responsibility Communication Executive Administration

• The following policies and regulations were updated or developed during the 2010-2011 school year:

• 1210 Annual and Organizational Meeting – Policy • 2004 Accountability Goals – Policy and Regulation • 2021 Library and Media Centers – Policy and Regulation • 2022 Electronic Resources – Regulation • 2151R – Inter-Scholastic Athletic and Activities Eligibility – Regulation • 2162 Education of Students With Disabilities Under Section 504 of the

Rehabilitation Act of 1973 – Policy and Regulation • 2320F1 – Field Trips, Excursions and Athletic Events – Form • 2400 High School Graduation Requirements – Regulation • 2420 Assessment of Student Learning – Policy and Regulation • 3115 Homeless Students: Enrollment Rights and Services – Policy and

Regulation • 3207 Prohibition of Harassment, Intimidation and Bullying – Policy and

Regulation • 4260 Use of School Facilities – Regulation • 4315 Release of Information Concerning Kidnapping and Sex Offenders – Policy • 5000 Recruitment and Selection of Staff – Policy • 5001 Hiring Retired School Employees – Policy • 5005 Employment: Disclosures, Certification Requirements, Assurances and

Approval – Policy • 5010 Nondiscrimination and Affirmative Action – Policy and Regulation • 5201 Drug-Free Schools, Community and Workplace – Policy and Regulation • 5202 Federal Highway Administration Mandated Drug and Alcohol Testing

Program – Policy and Regulation • 5210 Nepotism – Policy • 5222 Job-Sharing Staff Members – Regulation • 5240 Evaluation of Employees – Policy • 5251 Conflicts of Interest – Policy and Regulation • 5252 Employee Participation in Political – Policy and Regulation • 5260 Personnel Records – Policy and Regulation • 5270 Resolution of Employee Complaints - Regulation • 5271 Reporting Improper Governmental Action - Regulation

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• 5280 Separation From Employment – Policy and Regulation • 5281 Disciplinary Action and Discharge – Policy • 5290 Employee Possession of Dangerous Weapons and Personal Protection Spray

Devices – Policy • 5310 Salary Guides – Policy • 5315 Garnishment of Wages – Policy and Regulation • 5400 Personnel Leaves – Policy • 5401 Illness, Injury and Emergency Leave – Policy • 5402 Pregnancy Disability/Adoption/Parental Leave – Policy • 5403 Family Illness Leave – Policy • 5404 Family and Medical Leave Act (FMLA) – Policy • 5406 Leave Sharing – Policy and Regulation • 5407 Military Leave – Policy and Regulation • 5408 Jury Duty – Policy • 5409 Other Leaves – Policy • 5410 Holidays – Policy • 5411 Vacations for Unrepresented Employees – Regulation • 5412 Bereavement Leave – Policy • 5525 Professional, Civic and Service Organization Memberships – Policy • 5610 Substitute Employment – Policy and Regulation • 5630 Volunteers – Regulation • 5641 Student Teachers - Policy and Regulation • 5642 Administrative Internship – Policy and Regulation • 6119 Uncollectible Accounts – Policy and Regulation • 6220 Bid Requirements – Policy and Regulation • 6509 Security of Buildings and Grounds - Regulation

• The following Public Records Requests were received and responded to during

the 2010-2011 school year:

• Education Executive Magazine Vendor List • Darrell Cochran Harassment and

Discrimination Complaints on Employees

• Tanya Campbell Employment File • James Evanoff (10/20/10) Morgan Evanoff • James Evanoff (10/28/10) Morgan Evanoff • Kris Wilkinson Sixth Grade Classroom Sizes • ACME Research Public Spending Info – Capital

and Operating Expenditures • James, Sanderson & Lowers – Records – Stacy Swanson-

Patricia Lowers Cramer • Patterson, Buchanan, Fobes Personnel file: Meri Carolyn Miller • Connie Powers Information from Transportation

Regarding Connie Powers • Garvey Schubert Barer, Michelle Basic Educ to Students During

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Delappe Long-term Suspension • David & Becky Hamilton Info & Documentation Related to

Injury of Megan Miller (daughter)

• Philip Baldwin Pitney Bowes, Secap, etc. • Lisa Hope Grade Level Configuration Report • Curt Bowdish Breanna Miller - Records • Susan Walters Technology Org Chart • Elizabeth Stevenson Cory Crawford / James Roberts /

Victoria Davis • Lynn Williamson Award Tabulation – Food &

Nutrition Perishable Items • A. David Churchman, PhD Nicole Martineau – Employee Info • Cyd Marckman Scott Brittain investigation • Gary Horcher – KIRO TV Scott Brittain investigation • Sara Schilling, The News Tribune Scott Brittain investigation • Jennifer Kim – KOMO TV Scott Brittain investigation • Chris Daniels – KING TV Scott Brittain investigation • Kim Bradford – The News Tribune Scott Brittain investigation • Doris Huebel Scott Brittain investigation • Anita Yamada Scott Brittain investigation,

Board minutes • Brett Bocian Radio Frequencies used by PSD • Jennifer Garcia SLP Service Provider Records

Student Learning

• 30 high school exchange students placed. • 2010-2013 Secondary Course of Study updated. • Increased business partnerships (90 to 117) creating more community jobs placement

locations for 108 high special education students. • Collected post school outcomes data related to employment and training by contacting

recent special education graduates and leavers to meet compliance requirements and to assist with transition planning.

• New Special Services entrance signage with district logo increases community visibility and access.

• Revised Section 504 training for all counselors. • Accelerated Student Learning Plans (ALP) sent to parents of students served in LAP –

with achievement goals and progress reports. • Accountability reports provided for stakeholders concerning federal, state, and local

measures of accountability and sanctions for schools. • Created ten booths at the Western Washington Puyallup Fair, Puyallup School District

Fair Day, to market the eleven Career and Technical Education (CTE) magnet programs in each of our three comprehensive.

• State assessment results and resources mailed to parents of all students in grades 3-12. • Held parent meetings to share information on new End of Course (EOC) state tests.

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• Correspondence sent to all parents of students taking Fast Start classes to inform about new policy change.

Human Resources

• Held sixth annual Benefits Fair with a heightened focus on employee wellness and safety. • Held regular labor-management meetings with six bargaining units. • Communicated the staffing process to teachers, including those in the RIF pool, and

administrators in meetings, presentations, conferences, emails, and letters and memos for voluntary and involuntary transfers, reduction in force, staffing spreadsheets, and assignment preferences.

• Communicated the process of using the evaluation spreadsheet to track all classified and certificated staff in the district.

• Attended ongoing meetings with building principals to keep current on issues within our 32 schools and to communicate human resources activities and timelines.

• Met with principals individually and in groups to discuss staffing. • Met with PEA and PARA union presidents to discuss staffing procedures using the new

negotiated agreements. • Communicated with principals on the Open Staffing Season hiring process. • Communicated development within the Fiscal System and Human Resources Re-

Engineering Project (FSHRRP) software project. • Communicated the go live of employee online to all PSD employees.

Education Support

• Represented the District in a leadership capacity as President of the Kiwanis Club of Puyallup School District.

• Assisted in public stakeholder communication by facilitating the Bond Advisory Committee.

Budget Development/Use of Resources Student Learning

• Implemented updated TIES (alternative to suspension for tobacco offenders) curriculum, processes, and forms.

• Improvement of Prevention/Intervention Teams at comprehensive high schools.

Human Resources • Monitored all employee leave usage to correct problems of misuse and inaccurate

reporting. • Worked with payroll in designing the benefits and substitute modules for the Fiscal

System and Human Resources Re-Engineering Project (FSHRRP). • Held monthly benefit committee meetings to review benefit experience ratios, review

plan usage and work with broker to determine benefit offerings for 2011-12. • Accounted for the amount of staffing allocation for the District for the 2010-11 school

year. • Conducted reclassifications for Puyallup Association of Educational Office Personnel

(PAEOP) and for Professional Technical Positions.

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• Executed Go Live of the F# software project. • Developed process to transfer substitute work hours and employee leave usage from

Smart Find Express (substitute system) to BusinessPlus (HR/payroll system) monthly. • Participated on District committee to capture all required employee training, including

retention of training information in BusinessPlus. • Negotiated successor collective bargaining agreements with coaches, bus drivers, and

teachers. • Negotiated a one-year contract extension with paraeducators and office professionals. • Prepared and distributed one transfer to a subordinate certificated position, and sixteen

involuntary transfer letters for certificated staff. • Working with the Budget Department to clean up the HR budget.

Education Support

• Implemented a new process for facility use which includes enforcement and revising of Policy and Regulation 4260.

• Transportation has submitted paperwork to participate in a Department of Ecology Clean Diesel grant program to pay districts $25,000 per bus to dispose of buses that are older than 1994. Four buses will be submitted to recover a total of $100,000.

• Updated bus and vehicle fleet that transport students by purchasing two special needs buses, five basic buses and three vans. Seven older buses will be removed from the fleet.

• Began process to assess the impact of the new student transportation funding model on current budget level.

• Established a process to provide quarterly fuel usage reports to departments with district vehicles.

• Performed roof condition assessment of all District roof surfaces in order to prioritize upcoming roof repair/replacement focus areas.

• Lighting upgrades, funded in part by State grant funds and utility rebates, will result in annual energy savings of over $190,000. Upgrades were installed in 21 schools and 11 support service buildings.

Leadership Executive Administration

• Met monthly with the district’s Administrative Team. • Met monthly with the Association of Puyallup School Principals (APSP). • Held weekly cabinet meetings from 9 am to 11 am on Tuesdays. • Meet weekly with assistant superintendents from noon to 2:30 pm on Mondays. • Held board agenda planning meetings on Wednesdays and board agenda review meetings

with Cabinet members on Mondays. • Monthly breakfast/lunch meetings with individual Board members. • Provided weekly communications to Board members each Friday. • Held post-Board meeting reviews on Tuesday mornings to follow up on needed actions

or public comments. • Held annual Administrator Conference in August at the Tacoma Yacht Club. • Made scheduled and unscheduled meetings with principals at their school sites.

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Student Learning • Initiated efforts to develop assistance relationships between central office administrators

and school administrators. • Implemented efforts to use “student shadowing” as a valuable tool to collect contextual

data. • Consolidated Program Review (CPR) completed– with no findings. • Rights & Responsibilities revised into one K-12 document. • First Standard Operating Procedures manual created for Campus Security Officers. • New Lead Security position created at Sparks Stadium for athletic events. • Methods implemented for active rather than passive identification of McKinney-Vento

students. • Meeting structure for Special Services department reorganized. • New leadership voice developed as Special Services administrative structure evolves with

four of five positions having a change of personnel. • Special Services and Information Technology Center (ITC) partnered to

develop/customize Sharepoint. • Facilitated the revision of District health forms and health related policy/regulations. • Expanded Right Response training to include all Kids in Therapeutic Education (KITE)

and Waller Road Autism Program (WRAP) staff and the majority of Support Center staff, as well as many related service staff and several principals.

• Developed business partnerships with Intel in DuPont and The Boeing Company in Frederickson.

• Policy 2004 Accountability revised to better reflect current state accountability systems and goals.

• New assessment surveys administered for online state and district testing. • Special Education continuing legal action supporting District position upheld in federal

district level court. Human Resources

• Led principals and supervisors through complex employee discipline, plans of improvement, grievances and terminations.

• Led Cabinet and Board through adoption of Policy updates for the 5000 series of policies. • Represented HR and Payroll in designing and implementing the Fiscal System and

Human Resources Re-Engineering Project (FSHRRP) Project. • Participated in the PAEOP in-service committee, which resulted in over twenty

substitutes being trained on the eSchoolPLUS computer system. • Participated in the paraeducator union in-service committee; facilitated the ETS test to

highly qualify current paraeducators. • Co-chaired FHSPIA (Fiscal, Human Resources Security Process Information Authority). • Mentored student intern regarding human resource operations and management. • Led HR department staffing sub-committee. • Developed a comprehensive staffing and evaluation timeline.

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Education Support • Collaborated with Director of Transportation to begin a multi-year reorganization of the

Transportation Department’s leadership staff. • Established new organizational structure for Transportation dispatchers to better

distribute workload to include direct driver supervision and evaluations. Staff Evaluation and Performance Accountability Human Resources

• Implemented three terminations, seventeen resignations in-lieu of terminations and nine suspensions without pay, in addition to other discipline.

• Prepared four principals for working with teachers on statutory probation plans. • Assisted principals and program directors in the use and accounting of staff on staffing

spreadsheets which is used as the auditing tool for building staffing accuracy. • Reported on the Highly Qualified requirements throughout the District. • Reported on the certificated endorsements of teachers throughout the District. • Updated the Affirmative Action Plan. • Analyzed and reconfigured employee data in IFAS computer system. • Worked with principals and supervisors on employee improvement plans. • Assured nearly universal annual evaluations of staff.

Accomplishment of Key Goals in Support of District Strategic Directions STRATEGIC DIRECTION 1 We will ensure increased student achievement in all schools. Goal 1.1 (Debra Aungst and Chrys Sweeting) Increase academic rigor for all students. Student Learning 1.1.1 Develop a common curriculum for the seventh- and eighth-grade honors program.

A study was commissioned during the 2010-2011 school year to study the district English and Social Studies Honors Program. The following accomplishments were completed during the 2010-2011 school year in order to accomplish this goal:

• An audit was completed of the current honors curriculum and expectations set forth by the instructors.

• An analysis was completed of these curricular options and the instructional material being used in these classes.

• A common honors curriculum was developed for both Literacy and Social Studies for 7th and 8th grade classrooms.

• A list of recommendations was completed to further solidify the program offerings, these include:

o Revision of current curricular guides. o The purchase of a common set of supplemental resources to extend

learning beyond that of the regular class offerings.

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o Pre-Advanced Placement Training for all instructors assigned to these classrooms.

o Development of common assessments and standards for all honors classrooms.

o Professional development plan for all teachers assigned to these classrooms on a continual and regular basis.

• Worked with seven Community and Technical Colleges in Pierce County and South King County to provide all 1600 eighth grade students a college campus visit and to explore programs each college offers.

• Developed a new Career and Technical Education (CTE) magnet program at Puyallup High School; Science, Technology, Engineering, Mathematics (STEM): Pre-Engineering that opened in the fall of 2010.

• Held CTE magnet program orientation sessions at each of the seven junior highs. • Developed five new courses to meet the state third-year math option requirement. • Implemented an on-line portfolio thru the Washington Occupational Information

System, for all students in grades 7-9, as part of their High School and Beyond Plan.

• Developed a process to capture scholarship information from all of our high schools, and to market available scholarships to our students.

• 4-12 Sexual Health FLASH Curriculum implementation and professional development at elementary, junior high, and senior high.

• Health & Fitness (H&F) Classroom Based Assessments (CBA’s) administered, scored and reported for all PSD fitness classes for grades 5, 8 and HS.

• New Title I eligibility assessments in grades K-6 implemented. • Reading and Math screeners for Title I/Learning Assistance Program (LAP)

placement and intervention decisions used in grades 2-9. • Title I/LAP progress monitoring assessments for mathematics implemented in

grades 2-6. • Expanded junior high LAP On Time Graduation Specialists time. • Integrated LAP grade 11-12 summer program with High School credit retrieval

program. • Significant increase in POA (Puyallup Online Academy) success. Currently, 180

students enrolled. 1.1.2 Recommend and implement pre-advanced placement classes at the ninth-grade

A study was commissioned during the 2010-2011 school year to study the district English and Social Studies 9th grade Honors Program with the goal of creating Pre-AP offerings in place of these honors options. The following accomplishments were completed during the 2010-2011 school year in order to accomplish this goal:

• An audit was completed of the current 9th grade honors curriculum and expectations set forth by the instructors.

• An analysis was completed of these curricular options and the instructional material being used in these classes.

• A common Pre-AP curriculum was developed for both Literacy and Social Studies for 9th grade classrooms.

• A list of recommendations was completed to further solidify the program offerings, these include:

o Revision of current curricular guides.

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o The purchase of a common set of supplemental resources to extend learning beyond that of the regular class offerings.

o Pre-Advanced Placement Training for all instructors assigned to these classrooms.

o Development of common assessments and standards for all honors classrooms.

o Professional development plan for all teachers assigned to these classrooms on a continual and regular basis.

1.1.3 Review grading practices in grades 7-12. • Secondary Grading Practices Committee completed first year with extensive study of

current practices, best practices and recommendations for phase 1 changes. • Using/giving extra credit, zeros, attendance and participation identified as practices

that need to be eliminated. • Allowing students to reassess without penalty identified as a practice to add in order

for students to demonstrate a higher level of learning. • Policy and Regulation 2424 in process of revision approval. • Professional development modules developed to initiate training with principals and

teachers 1.1.4 Examine alternative education strategies for possible implementation within the

District. • Alternative Education Committee completed second year with extensive efforts to

hear student voices. • Student Panel provided insight into need for family atmosphere and personalized

instruction. • Student surveys from students across the district completed and analyzed. • Considering Twilight and flexible scheduling. • Study of the potential relocation of Walker High School to Puyallup High School

(PHS). 1.1.5 Review the K-12 Counseling program.

• Counseling Committee to analyze the strengths and areas of needs of our counseling programs.

• Revised counseling curriculum document • Recommended American School Counselor Association (ASCA) National

Standards and new Washington State Framework be used to build our counseling programs.

• Completed and implemented new district assessments. Grade 2-9 Reading and Math screeners. Implemented optional progress monitoring assessments for mathematics in

grades 2-6. • New research conducted – WAKIDS state Kindergarten Readiness Pilot.

1.1.6 Continue the implementation of recommendations for the improvement of instruction at Walker High School. Walker has met the following goals as it continues to evolve both its educational practices and the instructional program:

• Learning Improvement Days (LID) used for the discussion of grading practices and standards as it pertains to Walker and the District as a whole.

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• Development of the On-Time Graduation Specialist model and the interventions necessary to allow students to meet current educational goals while making up lost educational credits or skills.

• Planning for the transition of alternative education from a stand alone site, to an integrated program at each of the comprehensive high schools.

• Planning for the transition of Walker to the current LID Calendar. Starting in the 2011-2012 school year, Walker High School will use the same schedule as the comprehensive high schools.

• Continued development of the Puyallup Online Academy which has doubled in size during the current school year.

1.1.7 Examine the use of the school day, including high school advisory programs, and conduct a survey of students, former students, staff, and parents to obtain information. The examination of the school day and the use of time is part of the ongoing work in a number of committees. Specifically the following work has been completed during the 2010-2011 school year:

• Alternative Education Committee looked at all alternative programs including advisory, SSR, homeroom, and link type programs as part of alternative education.

• Counseling Committee looked at the comprehensive guidance models and work around advisory topics and uses of instructional time to complete these programs.

• Grade Level Configuration Committee is reviewing all aspects of the school day and the instructional blocks including surveys and school visits.

• High School administrators were brought together for a full day to look at alternative scheduling, instructional blocks, and enhancement of facility use.

• This work will continue in more depth in 2011-12. 1.1.8 Analyze student data to monitor performance, failure rates, graduation rates,

attendance rates, and other information. The analysis of student data has been completed during the 2010-2011 school year using a variety of means. These include the following:

• Analysis of performance data and district wide performance during the August Principal Professional Development (PD) Day.

• Analysis of school wide data on Supplemental Day #2 for all K-12 classrooms. • Analysis of student performance including all sub groups during Comprehensive

School Improvement Plan (CSIP) development and development of district wide improvement plan.

• Analysis and development of school wide intervention plans K-12 using Basic Education (BEA), Learning Assistance Program (LAP), and Title funding.

• On-Time Graduation Specialists are in place at secondary schools using each of these data measurements as a guide in placement of students, interventions, credit retrieval, and parental contacts.

• Completion of Office of Diversity Affairs (ODA) report cards including each data point specific to all minority sub groups including special programs, ethnicity, race, gender, and social economic situation.

• Monthly monitoring of attendance rates at all of our schools. • Increased emphasis on BECCA and attendance related initiatives. Increase in

BECCA petitions at local level.

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• Examination of formula used to calculate graduation rates, extended graduations rates, and grade level placement studies during the 2010-2011 school year with clarification made to process for tracking this data consistent with state indexing and Adequate Yearly Progress (AYP) expectations.

• Development of Measures of Student Progress (MSP) prompt based on student performance data, MSP scoring, and school specific criteria as part of the School Improvement Process.

• Conducted Athletic Interest Survey in grades 6-12. • Title IX Review completed of PSD secondary schools. • Title I Public School Choice administered at four schools: • Additional resources and staffing provided for schools in improvement. • DIBELS (Dynamic Indicators of Basic Early Literacy Skills) assessment provided

for schools in improvement. • Title I/LAP staff trained in viewing and analyzing assessment data in eSchoolPlus

Test Center. • Disaggregated assessment and accountability results with achievement gap

analysis – including new State Board of Education accountability index data provided to staff.

• State Assessments Administered: MSP (Measurements of Student Progress) – with expanded online

testing HSPE (High School Proficiency Exam) EOC (End of Course) Math Exams) – new assessment in grades 7-12 WLPT (Washington Language Proficiency Test) WAAS (Washington Alternate Assessment System) PORTFOLIO DAPE (Developmentally Appropriate Proficiency Exam) COE (Collection of Evidence) – Reading and Writing WRI (Washington Reading Inventory) in grade 2 National assessments this year – NAEP and TIMSS

• District Assessments Administered: DIBELS (Dynamic Indicators of Basic Early Literacy Skills) Reading Comprehension – Fall, Winter and Spring for all 3rd - 6th

graders GMRT (Gates MacGinitie Reading Test) – new online assessment for

grades 6-9 Writing – Fall(for grades 3 through 10) and Winter(2nd Grade)

• Developed formats and migrated all assessment records for past 10 years to eSchoolPlus Test Center – giving wider access to principals and staff.

• Provided disaggregated assessment and accountability results with achievement gap analysis – including new State Board of Education accountability index data.

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1.1.9 Expand the on-line State assessment, Measurements of Student Progress, to grades 4 and 5 at the elementary level and to additional schools at both the elementary and junior high level Analyze the student computer ratio and viability for ease of implementation of electronic assessment system and implement the plan in coordination with the Information Technology Center (ITC) and the Facilities Department. • Implement the State system for managing assessment.

1.1.10 Implement the fall math assessments in grades 2 through 9. Universal screening of all students enables educators to establish an

academic and behavioral baseline and identify learners who need additional support. Instructional decisions can then be made based on the screening results to improve learner outcomes. Universal screening is the key to a prevention model, helping classroom teachers to differentiate their instruction and/or provide early intervening services so that students can be assisted before they fall too far behind. These students had not learned or become proficient in the skills and/or standards at an earlier grade level, or had forgotten these skills during the summer months. As part of this on-going work the following accomplishments were made during the 2010-2011 school year:

• Fall math assessments, or math universal screeners, were created during the summer of 2010 and given to students in grades 2-9 in the fall as a general means to identify students at risk in mathematics.

• Data from each screener was collected and placed on the district’s Test Center site so all staff could see data.

• Teacher teams met to discuss screener data and decide the necessary interventions that might assist learners improve.

• Screeners were modified based on teacher input and will be used during the fall of 2011-12 school year. A kindergarten and grade 1 screener was added.

1.1.11 Recommend and implement intervention strategies designed to close the achievement gap. This initiative is still in process and is a joint effort combining the work of Student Learning and the Office of Diversity Affairs. As part of this on-going work the following accomplishments were made during the 2010-2011 school year:

• A review of K-12 intervention strategies in reading and math by the Directors of Instructional Leadership.

• WICOR (Writing, Inquiry, Collaboration, Organization, Reading) training was provided for building administrators and 5th and 6th grade teachers at designated elementary schools. These include Wildwood, Northwood, Spinning, Firgrove, and Mt View.

• Field testing of WICOR Strategies in 5th and 6th grade at those designated schools with professional development throughout the year. These strategies include student success skills (study skills, homework strategies, Cornell note taking skills, oral presentation, oral expression, group collaboration, and test preparation, organization, learning cues, writing to learn, inquiry skills, reading skills, and forming partnerships).

• Development and distribution of learning guides around MSP preparation was made available to all schools.

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1.1.12 Consider the recommendations for multicultural curriculum and implement as appropriate. This initiative is an on-going and is a joint effort between Student Learning and the Office of Diversity Affairs. As part of the on-going work the following accomplishments were made during the 2010-2011 school year.

• As part of the Office of Diversity Affairs end of year report, an analysis of participation rates of minority students in both Honors and Advanced Placement courses was completed. This analysis shows gains in the total number of minority students taking opportunity to participate in these classes. A few sub groups such as the Asian population and the Hispanic population made modest gains.

• A cultural competence survey was developed to determine the training levels and college courses taken that have prepared teaching staff to incorporate multicultural emphasis into their instructional work.

• The Affirmative Action Report, an analysis of minority staff by ethnicity, gender, role group, grade level, and subjects taught was shared with the School Board as part of the efforts in Human Resources.

• There has been continued focus on the Respecting our Ethnic and Cultural Heritage (REACH) curriculum and the seven principles of culturally responsive classrooms. This work was extended to include individual school sites displaying this work as part of the Honoring Cultures Campaign. This work, along with the performance arts, was highlighted at the Puyallup Spring Fair.

1.1.13 Expand linkages with preschools, daycare providers, and parents and community and technical colleges and four-year universities. The linkages program is an on-going initiative that was expanded this year to incorporate itself into the total Pre-K/K program initiatives. This was a coordinated effort between Student Learning, Special Programs, and ODA. The result of this initiative was the following:

• Establishment of a committee known as Expanding Linkages and Strengthening Transitions.

• Readiness for Kindergarten classes were conducted for members of the community focused on skills that could prepare students for formalized education. These were focused meetings covering literacy, math, social issues, and emotional issues.

• Kindergarten registration meetings were conducted throughout the region preparing families for the registration process. Helpful hints on the process, necessary documentation, health requirements, instructional preparations, and next steps were discussed. Hundreds of parents attended these events.

• Parent Brunches were held each month with three of these focused specifically on transitional years. Meetings with parents of incoming kindergarten students, 6th/7th grade parents, and 9/10th grade parents were held to discuss issues relevant to transitional years.

• The Office of Diversity Affairs coordinated visits for all district 6th graders to attend a local college University of Puget Sound (UPS) in an effort to prepare all students for the possibility of attending higher education. Students visited UPS from December through March.

• Orientation nights were held for 7th grade and 10th grade parents to give them an opportunity to learn about their new schools.

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• Student orientations and visitations were held at every junior high and high school to welcome incoming parents and students.

• Exit surveys were completed to all graduated students of the district to assess their feelings about the district’s educational programs and the effectiveness of their education. Results were shared with the Board of Directors at a school board meeting.

1.1.14 Through Regional Learning Communities, expand and improve transitions between grade spans. Expansion of grade level transitions has been a focal point for the Regional Model. A variety of strategies have been developed to bridge the gap between not only grade levels but school-to-school movement. The following strategies have been used during the 2010-2011 school year:

• Grade level departmentalization was used in many elementary schools to allow teachers from sequential grades to work together focused on student achievement. In this model 4th grade teachers who were charged with teaching literacy worked with both third grade and 5th grade teachers also focused on literacy. This departmentalization allows for student progress to be tracked and instruction to be the norm for all students.

• Looping of grade level teachers began in a few of our schools. An individual teacher keeps a group of students for two to three years in a row moving grade levels with them.

• Parent Brunches have been scheduled focused on transitions as mentioned above. • Instructors from the 6th grade classrooms are visiting, job shadowing, and rotating

job assignments with those instructors in their feeder level junior highs and visa versa. As a result, 6th grade teachers are better prepared to share the junior high experience with their students and 7th grade teachers have experienced what a 6th grade classroom looks and feels like.

• Instructors from the 9th grade classrooms are visiting, job shadowing, and rotating job assignments with those instructors in their feeder level high schools and vise versa. As a result, 9th grade teachers are better prepared to share the high school experience with their students and 10th grade teachers have experienced what a 9th grade classroom looks and feels like.

• Principals from all grade levels teamed together to do instructional walks through the various levels and classrooms. The idea is to norm the evaluation process while at the same time allowing both teachers and students to become familiar with the people who lead our buildings.

• Student orientations at transitional grade levels have taken place. Sixth grade students visit their feeder junior highs spending the day getting accustomed to the schedule, the school, and the student body. The same is true for 9th graders who visit the high schools. Mentors and friends are established using student leaders, instructors, and administrators.

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1.1.15 Develop an implementation timeline for the District Improvement Plan and implement the steps with the highest priority during this time period. A tremendous amount of work has been done during the 2010-2011 school year to not only develop a District Improvement Plan but also implement the most crucial pieces of this plan. The following steps have been taken regarding district wide improvement during the 2010-2011 school year:

• The District Improvement Plan was developed during the spring of 2010. In the fall of 2010 the implementation of both the math initiative and the schools in program improvement initiative were identified as key aspects that would take precedence during the school year.

• Math textbook adoptions and associated professional development were identified and resources were allocated.

• Numbers Corner training was completed in early March for every elementary teacher using the supplemental day. Instructional materials were in use in every classroom by April.

• The Bridges to Mathematics series was adopted by the district for grades K-5. Materials were ordered and professional development schedules developed for June/August 2011.

• Previously adopted Algebra and Geometry instructional series were purchased and professional development will be completed for use of these newly adopted materials.

• Training was completed for all special educational staff assigned to teach students of mathematical concepts.

• End of Course Exams were developed for both Algebra and Geometry as were diagnostic tools for placement into classes.

• Odysseyware credit retrieval options were put into place to help students retrieve math credits missed in previous years.

• Response to Interventions (RTI) was identified as the district wide intervention model and site visits were made to neighboring district using this model. A field test of this model has been done at Meeker Elementary.

• Schools in program improvement met at regular intervals during the school year to coordinate their literacy and math efforts. Principals on assignment were tasked with assisting these schools by providing professional development to the staff, completing data audits of each classroom, modeling lessons in each school, providing daily feedback to lessons within each school, and working with the principal to supplement professional development in all four of these buildings.

• Diagnostic tools were developed to assess students in both literacy and math. • Testing help in the form of practice testing was developed for each grade level

span K-6. • Implementation of the District Improvement Plan. • Letters sent to parents of grade 7-10 students (and selected grade 11-12 students)

to inform about new End-of-Course (EOC) Exams.

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Education Support • Did emergency and final repairs of freeze damaged building cooling system at Edgerton

Elementary with no loss of educational time. • Implemented new bell schedule for early release for secondary schools. • Provide transportation support for the new band and orchestra program. • Relocated a double portable classroom to Carson Elementary. • Provided student marks data to building administrators and Student Learning department

to facilitate the analysis of student learning. • Provided training to interested administrators on the use of pivot tables to analyze student

grades. • Began the research and implementation of the Test Center module in eSchoolPLUS in

order to integrate student testing data with other student data. • Supported the pilot of the online state assessment at four schools. • Began research and planning for a possible 80% implementation of online state testing in

2011. • Supported the pilot of NWEA’s Measurement of Academic Progress (MAP) at two junior

high schools. • Took Response-to-Intervention training. • AARA funds were used to develop and implement extended learning opportunities and

credit retrieval programs in grades kindergarten through twelve. • The Puyallup On-Line Academy (POLA) was launched for the 2009-10 school year and

currently services 83 students. • If future funding becomes available, the Student Learning Department will consider

reinstating the curriculum adoptions, expanded professional development, and instructional coaching.

Goal 1.2 (Tony Apostle) Review grade configurations within the District Executive Administration

• Continued the discussion of alternative grade configurations including a study of four-year high schools and three-year middle schools.

Student Learning 1.2.1 Begin discussion of alternative grade configurations including a study of four-year high schools and three year middle schools.

A study was commissioned during the 2010-2011 school year to study the impacts of going to a K-5, 6-8, 9-12 grade level configuration. The following accomplishments were completed during the 2010-2-11 school year as a part of this work.

• A 15 member Grade Level Configuration (GLC) Committee was commissioned and began its work in October 2010. GLC was chartered as follows: “Following research and analysis, the committee’s report should identify advantages, challenges, barriers, and options for overcoming barriers to implementing schools in a K-5, 6-8, 9-12 grade span configuration.”

• Initial study focused on issues related to the high school. • Work teams were formed for instruction, scheduling, facilities, and extra

curricular.

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• The committee read multiple research documents. • A team of GLC members and staff began the exploration of high school extended

day scheduling. Further work is scheduled to be done in this regard later this summer.

• A first progress report was issued in January 2011 to outline the initial phase of study about impacts to high school.

• Following the high school review, GLC focused on middle schools. • The committee read This We Believe, a book by the National Middle School

Association, which outlines the essential elements and the 16 characteristics of effective middle schools.

• GLC read multiple research documents specific to middle level education. • Dr. Santo Pino, a national expert in middle level education, was in the district for

three days and met with GLC, the Alternative Education Committee, principals, and other staff.

• Site visits to four of the district’s junior high schools were conducted by GLC to observe our current practice.

• Site visits to four out of district middle schools were conducted by GLC to observe middle level education in neighboring districts.

• Telephone surveys were conducted with three other middle schools in Washington State.

• A second progress report will be issued in June 2011. Education Support

• Planning support for the Grade Level Reconfiguration Committee’s analysis. • Preliminary evaluation of potential sites for a fourth high school. • Provided facilities planning information for Board study session with respect to a fourth

high school or three larger high schools. STRATEGIC DIRECTION 2 We will ensure equity and equal opportunity for all. Goal 2.1 (Lorraine Wilson) Continue implementation of an evaluation system for all staff. Student Learning

• Evaluation of Special Education professional development needs completed. • Refined Health Services supervision plan. • Intensified evaluation documentation and support for evaluating staff needing

improvement. Human Resources

• Coordinated the Evaluation Spreadsheet to document and track all classified and certificated employees in the district have been evaluated by the end of the year.

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Education Support • There were 6 custodial employees placed on a job performance improvement plan. 1

successfully completed, 2 were terminated and 2 remain on the plan (May 2011), 1 retired.

• There were 5 custodial employees (two FOMs) (1 Assistant FOM) placed on a job performance improvement plan (May 2011).

• Put in place accountability and performance tracking measures in the Transportation Department which resulted in plans of improvement, and terminations of a number of staff.

• Established a pre- and post-trip evaluation process for drivers. Drivers are observed conducting their pre- and post-trip inspections. Results determine whether driver needs retraining or progressive discipline.

• Maintenance - held follow-up meetings with 21 individuals regarding evaluation deficiencies.

Goal 2.2 (Lorraine Wilson) Continue implementation of updated hiring practices. Student Learning

• Collaboration with the Puyallup Police Department in the hiring of two additional Puyallup City police officers.

• Participation in recruiting events at St. Martins, Seattle University, University of Puget Sound, Evergreen State College, Tacoma Dome and Seattle Pacific University.

Human Resources

• Trained and prepared new substitutes for the district workforce. • Attended fourteen local job fairs and presented job search seminars to local area

universities. • Placed certificated and classified staff who were displaced, reduced in hours, laid off or

involuntary transferred into vacant positions throughout the district. • Implemented the hiring processes for PEA and Para-educator collective bargaining

groups. • Assisted principals in the hiring process.

Goal 2.3 (Lorraine Wilson) Continue scheduled collective bargaining activities with bargaining groups. Student Learning

• Pay steps/job descriptions document created in preparation for paraeducator bargaining.

Human Resources

• Prepared for contract negotiations with paraeducators, principals, food service, interpreters, maintenance, and office professionals.

• Reached agreement with custodians for a one year extension of their contract.

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Education Support • Started a once a month “How Goes It” meeting with the bus drivers’ union president to

identify and address issues and concerns that could lead to labor management issues. Goal 2.4 (Debra Aungst) Implement an articulated professional development program and train staff in support of the Board’s goals. Student Learning

• Collaborated to provide trainings, updates, and procedures at all school secretary meetings.

• Delivered professional development opportunities for special education staff in the department goal areas of compliance, data to improve instruction and curriculum/instruction methodologies.

2.4.1 Design and implement professional development activities to support schools’ Comprehensive School Improvement Plan (CSIP)

• See response in Initiative 2.4.2 2.4.2 Develop and adopt a clear vision for a comprehensive professional development plan grounded in the principles of Professional Learning Communities (PLC).

The professional development program is an on-going initiative. Focus on CSIP and PLC collectively is reported herein. These efforts were coordinated effort between Student Learning, Assessment, Special Services and Programs, Human Resources and ODA. The result of this initiative was the following:

• Targeted training provided for Title I/LAP staff at elementary and secondary schools:

• Reading Intervention materials • Mathematics new adoption training

• Supported specific professional development – e.g. resources for staff book studies, workshop fees, subs for staff to attend GLAD training, etc.

• Training on new testing requirements associated with MSP, End of Course Exams, and testing schedules.

• Cultural Competency training, specifically White Privilege and how this affects our classrooms.

• Training on both summative and formative assessment in the classroom looking at core instructional needs.

• Learning targets, their use in the classroom and the expectation of our district. • Evaluation support, specifically how we should handle the difficult evaluation and

the steps necessary to help our staff improve. • Instructional Rounds, what they are, what they look like, and how we should use

them. • Secondary grading practices and the standardized grading. • A look at policy and regulation with a focus on changes in the last three years. • The Collective Bargaining Agreement and the rights and responsibilities of the

employee and the employer. • CSIP planning with a focus on how we should involve staff and the community in

the plan.

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• Math improvement in the district and a look at the new materials and the professional development plan around these materials.

• Literacy and math interventions in the K-12 program, focused on tier 1, 2, and 3 instruction.

• Secondary science teachers met and are developing Power Standards and common assessments.

2.4.3 Align professional development offerings with district and state initiatives and evaluation criteria.

• See response in initiative 2.4.4 2.4.4 Implement the principal professional development program

These initiatives are aligned closely with 2.4.1 and 2.4.2 but also encompass those things covered within our regional learning communities. In addition to accomplishments listed above, the following accomplishments were completed during the 2010-2011 school year:

• Individual meetings with each principal and staff specifically norming the evaluation process and helping them critique their evaluation process.

• Two principals were selected to be facilitators for the Center for Strengthening the Teaching Profession (CSTP).

• REACH training for all principals and staff. • Culturally responsive classroom training including a focus on poverty, gender

bias, and sexual orientation. • Review of grading practices and the practices that make up our current grading

practices. • Focus on policy and regulation as it pertains to district operations and

implementation. • Instructional models specifically around improved classroom performance. The

five dimension model from the University of Washington and the STAR protocol were both examined.

• Assessment and grading as it pertains to both formative and summative assessment

• A review of autism, behavior disorders, and the special needs of our students has been the focus in many of our buildings

• Extensive work on the intervention models and diagnostics associated with setting up these models.

• Extensive work around alignment of instruction to standard at each grade level and each instructional level.

• Work on alignment of honors, highly capable, Pre-Advanced Placement (AP), and AP including staff wide training in and out of our buildings.

• “Work Less and Produce More” has been a focus at both the district and building levels. This Professional Development opportunity speaks to organization, logistics of time usage, and prioritization.

• At the conclusion of the 2010-2011 school year all but six PSD principals are part of the superintendent program with district office administrators serving as mentors.

• Math improvement in the district and a look at the new materials and the professional development plan around these materials.

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• Literacy and math interventions in the K-12 program, focused on tier 1, 2, and 3 instruction.

• Working on a committee created by HR to study the feasibility of using the PSWCT on-line “Safe Schools” training module district wide to meet annual training needs and provide accountability by interfacing with Business Plus.

• Initiated “Reasonable Suspicion” on-line training for ES&O supervisors to help identify drug use by employees and what action to take should it be necessary.

Education Support

• Worked with Pierce College on Development of new and updated core training classes for custodians.

• Held Reasonable Suspicion for drug testing training for ES&O supervisors. • Initiated Labor & Industries (L&I) required Outdoor Heat Exposure training for custodial

and maintenance personnel. • Completed annual safety program trainings, for custodial and maintenance, through the

use of web based training provider, Safe Schools. • Collaborated with Human Resources (HR) to provide Professional Boundaries training to

all Facilities staff. Goal 2.5 (Chrys Sweeting) Embrace, promote, and continue the focus on building cultural competence in staff and students. Student Learning 2.5.1 Assess the data reported in the Annual Settlement Agreement report to develop new

goals and action plans. The Annual Settlement Agreement Report was completed in December of 2010 using data compiled from August 2009-December 2010. The Office of Diversity Affairs reviews all aspects of our district in order to comply with the goals and expectations of our diversity program. The following recommendations were made as part of the report:

• Continued efforts with familiarity of minority perspective and culture. • Need to respond proactively to the rising number of poor students in the PSD. • Systemic move to cultural competency training on-line. • Continued efforts to hire a diverse staff. • Continued strategies use in Advancement via Individual Determination (AVID) to

help to close the achievement gap. • Partnering with Community. • Special Education Referrals.

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2.5.2 Increase cultural competence throughout the organization among students and staff. During the 2010-2011 school year the Office of Diversity Affairs established as a theme “Pedagogy for All”. This simple belief means that our greatest teacher leaders will be those that teach and reach a broad section of our students, including those students who do not look or live like them. In order to accomplish this goal the Office of Diversity Affairs did the following in order to increase cultural competency:

• Supplemental Day #2 was used by all staff members to develop a picture of powerful pedagogy in each classroom and worksite.

• Year long focus on Social Justice in every building and every department including professional development for all instructional staff, counselors, maintenance and custodial, bus drivers, and clerical staff.

• Monthly Diversity Committee meetings at the building level and the district level. • Monthly training Site Level Office of Diversity Affairs (SODA) to all

administrators in the area of diversity education. Topics included poverty, social justice, sexual orientation, achievement gap, AVID strategies, and gender

• Month Peer Support Network and trainings designed to encourage district employees of color to share experiences and ideas.

• Anti-Hate Campaign in every school. Training, materials, guest speakers, and resources provided at the building level.

• Online training in terms of anti-harassment, anti-bullying, and employee rights and responsibility given to all certificated staff members.

• Guest Speaker Bureau established to provide support to buildings in professional development needs.

• Diversity in the Arts program made available to every building. • Annual Honoring-Cultures Campaign completed in every school culminating in

the Honoring-Cultures Fair and the Spring Fair in Puyallup. 2.5.3 Promote Anti-Hate Campaign honoring cultures by providing diversity and anti-

harassment staff development opportunities. This initiative is intended to create systemic programs to address both anti-harassment and diversity training to every member of the Puyallup School District. This is an on-going process and the results from the 2010-2011 school year are as follows:

• As a result of feedback provided from a number of different areas during the previous school year, a series of trainings were conducted during the 2010-2011 school year. These included online trainings provided by Safe-School which provided a systemic record of all those that had completed the training.

• Completed student training in all buildings on both anti-harassment and anti-bullying.

• Coordinated work in the establishment of retraining opportunities for students struggling with harassment or bullying issues.

• Individual classroom visits to emphasize anti-harassment/anti bullying. • Provided REACH prospective training to new staff members.

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2.5.4 Promote the Historically Black Colleges and Universities (HBCU) recruiting event. This initiative is intended to continue the recruitment of Puyallup School District students to member universities of the Historically Black Colleges. This is an annual event and the results from the 2010-2011 school year are as follows:

• Every eligible student from the four Puyallup high schools was invited to the event with a personal invitation to attend.

• Students were prepared prior to the event to the necessary requirements including portfolio, resume, and proper attire.

• Ten Historical Black Colleges were present and presented both school and scholarship information

• One Puyallup School District student was offered a full ride scholarship while many others applied for admission.

2.5.5 Continue the promotion of the annual diversity celebration. This initiative is intended to continue the diversity celebration known as “Honoring Cultures.” This is an annual event and the results from the 2010-2011 school year are as follows:

• Every school within the Puyallup School District had displays representing the REACH Curriculum and our multiculture education efforts.

• The event was held at the Puyallup Spring Fair during its annual run. • This year Puyallup School District expanded our presentations to include

performing arts both inside and outside on the main stage. • Honoring Cultures preparation events were held at every school in order to select

the pieces that would move on to the fair. Parents were invited to each of these events at the school level increasing participation at every school.

• The main stage show on Saturday of the fair saw an increased number of performers. This year 31 acts performed during the day representing a variety of cultural perspectives.

• Each school had a staff member who coordinated the efforts from the school level to the exhibition level.

• 51 parent volunteers helped out at this years’ Honoring Cultures event. A record number of volunteers.

2.5.6 Continue the focus on cultural competency.

This initiative is intended to continue the AVID and Culturally Responsive Classroom initiatives. This is an on-going goal and the results from the 2010-2011 school year are as follows:

• During August eight more people representing three schools were trained at the AVID institute.

• Edgemont Junior High became the last school in our secondary ranks to add AVID as a program offering. This means that every secondary school in the secondary ranks has an AVID Program

• College Bound Success, which is a combination of Guided Language Acquisition Design (GLAD) training and AVID training became a standalone program feeding all of our AVID programs. This is a combined effort between the Office of Diversity Affairs and ELL.

• WICOR was instituted at five elementary schools to complement our efforts in the AVID continuum.

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• AVID Data collection shows that AVID students are performing at levels above that of their peer groups.

• The Elizabeth Wesley Incentive Award Program continues to expand with over 70 students receiving this award.

• Puyallup administrators donated more than $8,000.00 to the Elizabeth Wesley Incentive Award programs during the 2010-2011 school year.

• Puyallup School District saw Superintendent Tony Apostle receive the Drum Major Award from the Elizabeth Wesley organization honoring the district for its work in promoting African American youth.

• Translation and interpreting services were provided for all 31 of the Puyallup Schools during the school year.

Education Support

• Education Support & Operations (ES&O) administrators and supervisors attended Social Justice training led by the Office of Diversity Affairs.

• All IT staff participated in full-day cultural competence training. Goal 2.6 (Tony Apostle and Lorraine Wilson) Update the Board of Directors on litigation and personnel performance. Student Learning

During the 2010-2011 school year the Puyallup School District and its administrative team has made a substantial effort to improve instruction and supervision within our classrooms. As a result of this work the following statistical numbers show the effectiveness of this work.

• 60 members of the instructional staff have been identified as needing improvement in one of more evaluative areas.

• 66 members of the clerical or support staff have been identified as needing improvement in one of more evaluative areas.

• 4 members of the administrative staff have been identified as needing improvement in one of more evaluative areas.

• 12 members of the instructional staff have received unsatisfactory evaluations. • 8 members of the clerical or support staff have received unsatisfactory

evaluations. • No Special Education Citizen’s Complaint or Due Process filed in the 2010-2011

school year. Human Resources

• Provided quarterly report to Board, summarizing employee discipline and District legal matters.

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Education Support • Monitored, reviewed, and provided quarterly litigation reports for the Board. • Evaluation reports and personnel improvement actions. • Tracking of personnel issues. • Tracks bus accidents, preventive action and associated accountability. • Established documentation log that captures drivers’ procedural, policy and regulation

violations as well as exceptional action and comments from sources external to Transportation.

STRATEGIC DIRECTION 3 We will communicate with and engage students, parents, staff, and community. Goal 3.1 (Karen Hansen) Conduct a strategic visioning process. Executive Services

• Designed a strategic visioning process, Vision 2020. • Selected Dr. Tana Hasart to facilitate the process. • Selected a Core Team to work with the superintendent and the executive director of

communications and the facilitator. • Selected a 62-member Vision Team which met five times between January and May. • The Vision Team updated the District’s vision, mission, belief statements, strategic

directions and goals. Their recommendations will be presented to the Board of Directors on June 13.

Goal 3.2 (Karen Hansen) Strengthen communications between schools, parents, and the community through parent and community engagement. Executive Services

Partnerships • Improved District partnerships with a variety of community groups including the

Chamber, Main Street Association, Meeker Mansion, Puyallup Library, various service groups, Pierce College, Puyallup Senior Center, State Farm, and Celebrate Seniority.

• Attended Puyallup Sumner Chamber board meetings and various other events. • Coordinated the Puyallup Giftmakers program including student and community

involvement, toy drives, maintenance of the database, and follow-up with attendees serving 347 families and 935 children. More than 250 volunteers participated in this program.

• Mentored more than 200 students through the Giftmakers program, providing leadership, volunteer, and community service opportunities.

• Made presentations to community organizations and district schools highlighting the Giftmakers program and the opportunities it provides for community and student involvement.

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• Coordinated “Soups On” lunches with the Superintendent throughout the year; hosted approximately 38 participants including parents, community members, and businesspersons.

• Coordinated grade-level “Parent Brunch Meetings” with principals, cabinet, and parents; hosted more than 472 parents; summarized parent feedback to generate themes for future review.

• Served as the District’s liaison to the Puyallup Schools Foundation; coordinated meetings; responded to a variety of requests.

• Reviewed, researched, and responded to a large variety of requests from non-profit organizations, vendors, and community organizations requesting to present flier information to students.

• Continued to facilitate the partnership between the district and the Mountain View Community Center and the Edgewood Community Food Bank resulting in greater connections for all families as this partnership touches all regions within our district.

Volunteers • Coordinated the District’s volunteer program and worked with volunteer coordinators at

each school. • Processed more than 5,715 volunteers through the annual background check and

application process for our schools. • Supported the schools by providing assistance with volunteer activities, answers to

questions, ID badges, and other activities. • Held meetings with volunteer coordinators. • Represented the district at two volunteer fairs. • Provided recognition to volunteers by coordinating a district theme, ordering supplies,

and providing certificates at the end of the year. • Solicited and recorded volunteer hours at each school. • Continued to provide up-to-date training materials including a training video to each

school. • Continued to provide volunteer handbooks in English or Spanish to all volunteers. • Coordinated the Teacher of the Year, Classified School Employees of the Year, and

Volunteers of the Year applications and recognitions. Communities In Schools • Communities In Schools of Puyallup School District served approximately 950 students

in the Every Wednesday After-School programs both on and off campus. The programs are offered by 20 different service providers at 16 district schools and 7 off-site locations.

• Matched 65, 1st – 3rd grade students with reading mentors in the Good Samaritan Readers Program at Karshner, Stewart, and Sunrise Elementary Schools.

• Coordinated a March Gladness program through the district and community with more than 15,000 students in 31 schools volunteering over 4,800 hours. Registered 70 projects and raised more than $55,000.00 for charities.

• Coordinated the CIS Family Fun Stage during the 17 day Western Washington Fair with more than 1,200 students from school districts throughout the Puget Sound.

• Delivered more than $8,000 worth of school supplies to Puyallup School District students.

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• Provided 500 $25 gift cards and 500 Holiday meal box certificates to Puyallup School District families for Thanksgiving and Christmas.

• Distributed more than 10,000 books to elementary students through Reading Tree. • Site coordinator at Sunrise Elementary matched 30 students with adult pen pals, tutored

students in math, conducted two family nights, coordinated a college visit field trip, matched 5, 2nd & 3rd grade students with reading mentors in the Costco Reading Program at Sunrise Elementary, and distributed donated resources to students and families such as used computers and holiday meal help.

• Awarded the CIS/Puyallup Fair Foundation Student Citizen of the Year award and the Educator Citizen of the Year award.

• Distributed more than 300 complimentary Wild Waves admission tickets to students in Communities In Schools programs within the Puyallup School District.

Other

• Served as a member of the Washington School Public Relations Association by attending regional meetings.

• Served as a member of the National School Public Relations Association. • Maintained contact with other educational communication professionals through the

Puget Sound ESD Communications Network by attending regional meetings. • Managed the budgets for the Board of Directors, Superintendent’s Office, Public

Relations, District Operations, Elections, and Volunteers. • Served as building manager for central administrative offices including ESC, 109, and a

variety of other miscellaneous central locations; responded to a variety of requests, issued keys, requested work orders, and served as the liaison to other District departments, including improved building security.

• Coordinated requirements, installation, and training for building safety measures consisting of card readers and automatic locking interior and exterior doors with controlled access for ESC and 109.

• Attended and participated in ESC/109 safety committee planning meetings. • Maintained membership in Puyallup South Hill Rotary Club and chaired various

committees throughout the year. • Continued to provide electronic building access, security, and troubleshooting support for

Critical Systems. • Submitted all building maintenance work orders for ESC/109. • Issued keys to employees for ESC/109 and maintained the inventory system. • Coordinated the use and maintenance of the district vehicle. • Provided training and assistance in the usage of building equipment including the folding

machine, voice mail, and badge machine. Student Learning and Instructional Support

• Met with Building Assessment Coordinators and Principals on a regular basis throughout the school year.

• Mailed state assessment results and resources to parents of all students in grades 3-12. • Conducted four parent meetings to share information on new state assessments. • Updated the assessment Web links and pages on the district Web site. • Wrote news articles regarding student assessments and results.

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• Participated on the Sexual Health Curriculum Adoption Committee. • Participated on the Athletic Budget Review Committee • Developed Board Policy, established coach training, and facilitated parent/athlete

education on Concussion Law Compliance. • Revised Prior Approval and Field Trip Form protocols for all interscholastic coaches. • ERHS won the WIAA State 4A Bowling Championship.

Education Support

• Developed formal guidelines for engaging qualified and interested volunteers to assist with technical support for schools.

• Maintenance personnel worked with over 100 Latter Day Saints church volunteers in beautification projects at Emerald Ridge High School (ERHS), Edgerton, and Wildwood.

• Coordinated with Comcast volunteers in campus improvements at PHS. • Worked with Wildwood staff and PTA in plans for Wildwood Garden Project. • Assisted Aylen Junior High student in accomplishing his Eagle Scout project for signage

installations at the Aylen Junior High. • Coordination with the City of Puyallup and the non-profit Stewardship Partners to fund

the construction of the Karshner Elementary rain garden demonstration project. • Coordination and staff support for the Stewart Elementary community garden project. • Coordination with Washington State Department of Transportation and City of Puyallup

staff to revise the project scope of the Wildwood Park Elementary Safe Routes to Schools and work towards planned construction of pedestrian safety improvements scheduled for August 2011.

• Facilitate sex-offender notifications by identifying schools located within 1-mile radius. • Provided parents and community with an informational portal to view transportation data

relative to routes, stops, times and school of attendance via the new transportation software system.

Goal 3.3 (Karen Hansen) Continue the implementation of the district’s communications plan. Executive Services

Communications and Community Relations • Continued the implementation of the communications plan. • Continued to provide training and assistance for the SchoolMessenger communication

system. • Responded to correspondence, telephone calls, and e-mails regarding issues, concerns, or

requests for information from community members and staff. • Developed letters to be sent home to parents following emergency and other events at

schools. • Coordinated superintendent recognitions for each board meeting to recognize students,

staff, community members, and Schools of Distinction. • Responded to requests for photos and other materials by numerous departments within

the including a wall display of Board Certified Teachers to be used at community meetings and a variety of events.

• Presented information about the District at a number of community meetings.

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• Maintained and updated all 12 kiosks throughout the community for the display of District information. Supported the Spring Science Fair by providing updated kiosks of information.

• Coordinated the Teacher of the Year, Classified School Employees of the Year, and Volunteers of the Year applications and recognitions.

• Designed and ordered a variety of public relations materials and supplies. • Maintained several databases including retired teachers, generic and specific mailing

lists, building access listings, emergency phone notification numbers, and flier posting requests.

• Maintained the Key Communicators program as part of the two-way communications link between the community and the district.

• Maintained an e-mail subscription service through the e-mail marketing program “Constant Contact” for people who want to be kept informed of district news. As of May 2011, we had more than 4200 subscribers who received 23 messages including 16 issues of Board Highlights.

• For the second consecutive year, we supported a display area at the South Hill Mall and prepared certificates for 78 Elizabeth Wesley Youth Merit Incentive Award recipients.

Emergency Communications • Prepared and sent sample letters and SchoolMessenger messages to schools to be used

following various emergency situations.

Print Communications • Developed and published four eight-page issues and one 12-page issue of the

Connections newspaper. Each issue of Connections was mailed to more than 47,000 households and businesses and posted on the Web in English and Spanish.

• Produced a revised Board brochure. • Published a booklet featuring accomplishments of each of our District’s retirees. • Published the Emergency Bulletin one-page information flier.

Web-Based Communications • Developed and published 16 issues of Board Highlights (one after every Board meeting)

containing photos and text updating the staff and community of Board actions and recognitions. We continue publishing Board Highlights electronically, through Constant Contact and on the Web. As of May, the document is sent to more than 4,200 e-mail contacts.

• Continued to promote district accomplishments and events on the school district’s Facebook and Twitter social networking sites which were launched in fall 2010. As of May 2011, we have 3,282 followers on Facebook and 577 followers on Twitter.

• Managed and updated the Web to reflect changes for the current year, including staff contact information, bus schedules, Wednesday After-School programs, calendars, elementary and secondary open houses, kindergarten registration, board documents, publications, school lunch and breakfast menus, new and updated policies and regulations, CBAs and salary schedules, curriculum information, community information, press releases, organization charts, and other information.

• Responded to parents and community members contacting the district through the Webmaster e-mail account.

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• Posted breaking news on a regular basis on the Home page as well as additional news items on other pages on the Web; created photo galleries to accompany the news articles.

• Coordinated student artwork and posted weekly on the Student Gallery on the district Home page.

• Created highlight boxes on the Home page throughout the year, including Back-To-School, Strategic Directions Study Committees, and 2011-12 Budget; created the linked portal pages and supporting reference pages for each of these highlights.

• Created new Web areas for District Improvement Plan, Summer Sports Camps, Strategic Vision Study Committees, Vision 2020, Graduate Profiles, Healthy Youth Survey, McKinney-Vento, Early Learning Linkages, English Language Learners, and the Summer Lunch Program.

• Maintained a listing of events on the website including sports, arts, meetings, and other events. Trained additional staff members on entering information onto the district’s Events Calendar and developed a more in-depth protocol regarding postings.

• Maintained the staff intranet website including the Home page, news around the District, forms, teaching resources, ITC information, HR information, staff newsletters, staff recognitions, retirement celebrations, and more.

• Created new intranet Web areas for Staff Spotlight, United Way 2010 Campaign, Emergency Information, Assessment & Accountability, McKinney-Vento, Cultural Connections, Maintenance Work Order Reports, and Outlook Web App.

• Conducted training of staff members on Dreamweaver, Contribute, and the content management tools.

• Implemented the intranet restructure project, which included intranet content reorganization and a “Staff Spotlight” slide show on the intranet Home page.

• Maintained the staff bulletin board system within the staff intranet, so that staff can post “ads” for school-related or “classified ads” items.

• Maintained the online “News Tips” system, with which the public and district staff can submit news items for consideration by the communications department.

• Maintained an e-mail mailing list online with a box on the district Home Page to invite community members and/or district employees to sign up. Names of key communicators generated at parent brunches and Soups On are added to this contacts list.

• Generated monthly Web traffic analysis reports. For the public Internet website, the average number of visits per day for April 2011 was 6,579, an increase of 5 percent over the 18,083 and the total pages viewed for April 2011 was 551,513. The top 10 Internet Web pages visited in April were the Home Page, Staff Links, Home Access Center, Jobs, High Schools, Junior High Schools, Culminating Project, Elementary Schools, District News, and Calendars & Events.

• The number of total visitors on the staff intranet website in April was 3,508, with 12,138 pages viewed throughout the month. The top ten intranet Web pages viewed were the Bulletin Board, intranet Home Page, Portal @ Home, District Forms, April Benefits Matter newsletter, Expense Claim Form, Prior Approval Form, HR Forms, Accounting Overview, and the ITC Outlook page.

• Maintained the online “Ask the Superintendent” feature.

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Media • Maintained positive, proactive relations with the media. • Provided regular communication with the media through a substantial number of press

releases, meetings, and telephone calls. • Responded to media inquiries and provided background information as requested. • Coordinated media relations by producing “events of interest” materials for the media.

Events • Planned and supervised a day of performances, educational displays, and interactive

programs to showcase the District at the Western Washington Fair. • Assisted with the coordination of the summer Administrator’s Conference. • Coordinated a number of staff meetings for ESC/109 staff members. • Scheduled, coordinated the agenda, and set up the facilities for all Administrative Team

meetings including the coordination of the December Administrative Team Waffle Breakfast.

Board of Directors • Assisted with coordination of activities with the Board of Directors. • Maintained the District’s School Board policies; recommended new or updated policies

as required. • Coordinated the reporting and updating process of the 2010-2013 Strategic Directions,

Board Goals, and Initiatives. • Coordinated the Board’s recognition of students, staff, and community members. • Coordinated recognitions for outstanding seniors, retirees, Volunteers of the Year,

Classified Employees of the Year, and Teachers of the Year • Managed the budget for the Board of Directors. • Arranged meetings and study sessions for the Board of Directors including highlighting

students and staff. Awards and Honors The Communications Department received 2010-2111 Publications and Electronic Media Awards from the Washington School Public Relations Association. The Association presented Awards of Excellence for the following:

• Writing • Photography

Awards of Merit were presented for the following: • External Print Newsletter • Website

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Education Support • The Asset Preservation Plan was posted on the district website. • Participation as an active member of the District’s Strategic Visioning Committee • Puyallup Fair booths for Facilities and Transportation • Facilitated the renaming of the Edgemont/Hilltop Community Field • Participation as an active member of the District’s Safety Advisory Committee. • Authored Pierce County Herald article regarding the Citizens Facilities Advisory

Committee. • OSPI State Budget Overview Presentation – Arranged presentation by OSPI Finance

Staff to Board of Directors, district administrators, and key community members. • Held Budget Input Forums. Presented the 2011-12 draft budget at a Board Study session,

and nine additional budget forums for administrators, staff, community members and students. Gathered feedback from the administrator, staff and community sessions.

• IT developed formal guidelines for engaging qualified and interested volunteers to assist with technical support for schools.

• Regular meetings were held with the Bond Oversight Committee. A final report to the Board was presented in January 2011.

Strategic Direction 4 We will be accountable to stakeholders. Goal 4.1 (Rudy Fyles, Debra Aungst) Provide students a safe, appropriate, and equitable physical learning environment and open new or relocated facilities on time and on budget. Student Learning

• Completion of Sparks Track Resurfacing. • Initiation of Emerald Ridge HS field renovation. • Leadership on advisory committee appointed by the Superintendent to name the field and

play areas at the former Hilltop Elementary site as per Board Policy #6970, and Regulation #6970R.

• Coordinated and expedited ALL inter-agency recreational use of PSD outdoor facilities. Education Support

• 2011 Puyallup Comprehensive Plan Amendment application to rezone district-owned property at the Transportation/Facilities site to Public Facilities zone.

• 2011 Pierce County Comprehensive Plan Amendment application and coordination to revise the South Hill Community Plan to allow electronic message signs within school property.

• Razed the Hilltop Elementary classroom building and made improvements to the gym building that currently houses the Textbook and Media Center.

• Razed the rental home property adjacent to Northwood Elementary. • Roof replacement at Emerald Ridge High School. • Bathroom flooring replacement at Shaw Road Elementary (July 2011). • Work to renovate Kalles Junior High athletic fields.

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• Award and implementation of lighting and Heating Ventilation Air Conditioning (HVAC) improvements to Energy Grant. Funding for this work included two State grants totaling $775,000 and utility rebates expected to exceed $400,000. The improvements affect 21 schools and 11 support facilities and should result in annual operating savings over $190,000.

• Completed design and initiated construction of ERHS field improvements including field turf, track and field resurfacing, lighting, bleachers, scoreboard, sound system, and circulation improvements.

• Completion of access card readers at all schools and support facilities. • Installation of Rogers High School security cameras that will provide video coverage of

the entire school campus. • Sunrise elementary main electrical panel repairs primarily made to improve the

emergency shut-down capability. • Glacier View Junior High portable relocation needed for increased enrollment. • Completion of PHS pool seismic improvements and roofing replacement. Repairs of

extensive dry rot affecting structural elements were necessary in addition to the seismic improvements that were identified in a previous survey of district facilities.

• Firgrove Elementary roofing improvements on the main building that include five years of maintenance by the installer.

• Feasibility study to expand prototypical elementary plan from 550 school to 750 student elementary. Plans and estimates were developed for Shaw Road, Woodland, Hunt and Zeiger. Brouillet cannot be expanded due to zoning restrictions.

• Master planning study of high school expansion to 2400 students in support of the grade level configuration being studied by the district.

• Application and receipt of a Study and Survey Grant that will be used to evaluate all district facilities and redevelop the capital plan to upgrade or expand district facilities.

• Implemented special project for additional maintenance in order to improve field turf condition and vigor at secondary and selected primary playfields.

• Provided leadership in the establishing of the Citizens Facilities Advisory Committee. • Expanded wireless Local Area Network (LAN) connectivity at ERHS and GVJH to

reduce non-instructional login time from a reported 20 minutes to approximately 3 minutes per student.

• Upgraded voice telephone capabilities to include E-911 capabilities in the classrooms at Maplewood and Shaw Road (completing the elementary schools), as well as Stahl Junior High.

• Configured classroom in Karshner Museum to include standard classroom technology and wireless voice and computer connection, preserving museum building.

Goal 4.2 (Debra Aungst) Examine district practices for improved efficiency and safety. Education Support

• Review and response to new and revised development applications within district boundaries.

• Compliance with SEPA procedures for various district capital projects. • Organized and facilitated summer school closures, team cleaning program and summer

floor crew schedule.

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• Implemented a new system of stripping tile floors which uses no chemicals. • Purchased and implemented “portable” video surveillance systems in response to

burglary, theft and vandalism in problem areas. • Policy and Regulation 4285 was created which deals with Unauthorized Persons on

Campus. Also, signage was posted on all district facilities informing persons of trespass policy.

• Improved parking lot and driveway de-icing efficiency through purchase of low cost equipment and reconfiguration of operational procedures.

• Provided “Shallow Water Blackout” training video for Athletic Director/Pool Managers/Staff.

• Provided accident investigation materials and review of procedures for new driver trainers and support staff in Transportation.

• Reviewed pre-employment Commercial Drivers License drug testing procedures/policy with appropriate staff.

• Provided new employee safety orientation monthly and worked with new supervisors and building sites to review accident/injury investigation procedures, documentation, time lines, and identify resources available to staff.

• Worked with building administrators, office staff, and security to investigate, document, and process/close incident/accident claims with Washington State Risk Management Pool (WSRMP) as efficiently as possible.

• Added required “Outdoor Heat Prevention” guideline to PSD Accident Prevention Plan, worked with Operations and Maintenance to identify “Safe Schools” training and accountability per requirements.

• Chaired the Safety Advisory Committee (SAC). They reviewed, revised, and approved a new SAC Charter with an Addendum that addresses the 2010-13 Strategic Vision 4.2.1 to develop a Pedestrian and Traffic Safety Plan. The Strategic Vision calls for development of a manual for each school site by 2013 using the three Es- Education, Engineering, and Enforcement. SAC has contracted with Heffron Transportation to research, organize, and prepare one template prototype for an elementary (Stewart), junior high (Stahl), and high school (PHS). A draft of the junior high template was presented and reviewed in May; two additional site visits are being completed by Heffron. Three finished templates will be presented to the Superintendent by 9-1-11.

• Worked with site supervisors/HR/PSWCT to complete ergonomics assessments and provide appropriate work station adjustments/Americans with Disability Act (ADA) accommodations as recommended by PSWCT or claimant’s primary care provider/physician.

• Worked with site supervisors/HR/operations/maintenance/PSWCT/TPCHD to complete Indoor Air Quality (IAQ) assessments and provide support data to determine any necessary corrective actions needed to improve IAQ.

• Worked with site supervisors/PSWCT to assess potential hearing loss issues per our Hearing Conservation Plan and provided site noise decibel data for claim reviews.

• Coordinate WSRMP Risk Assessment Surveys. HR completed the 2010 Boundaries Invasion survey with 100% which qualifies the district for a 5.75% credit on our WSRMP Annual Premium. The credit on this year’s premium is $86,559.

• Updated and revised District Regulation 6509R Security of Building and Grounds to align with the District’s most recent changes in security and access technology.

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• Department budget responsibility coding and reporting is being restructured for clearer delineation of responsibility and to improve budget reporting capabilities.

• Restructured supervisory duties in the Food and Nutrition Services Department and Logistics Support Center to improve accountability and oversight. Implemented improvements to increase efficiency by standardizing inventory controls, practices and procedures.

• Reduced the time required to complete the OSPI attendance audit from several days to 2.5 hours.

• Revised, reorganized, and created custom PSD user documentation in District Tools (114 documents created to date).

• Implemented the required state and federal changes to student race and ethnicity data, bringing our student data in to alignment with expectations.

• Implemented the Washington State Regulatory module for required monthly reporting of student data for Comprehensive Education Data & Research System (CEDARS), P223 and FTE requirements. This project has reduced the time required to complete these reports from approximately 120 hours to 40 hours per month. Additionally, the accuracy of the reported data has been significantly improved.

• Designed and implemented an online data collection tool for secondary Health, Fitness, Social Studies, Arts, and English teachers who administer a Classroom Based Assessment (CBA). This supports the required annual reporting to OSPI and allows for the data to be accessible in eSchoolPLUS’ Test Center module.

• Designed a new website to replace email to the help desk. The new website will help customers of the Help Desk more clearly describe their problems thus eliminating many of the back-and-forth emails needed before actually creating a trouble ticket.

• Provided AMAG security connectivity to enhance building access security throughout the district.

• Continuing to build out improvements in Network & Application access through Active Directory, enabling the use of PSD account / password with third-party systems such as BusinessPLUS, eSchoolPLUS, Outlook, Atomic Learning.

• Implemented practice of brief, staff-led safety presentations at all staff meetings at ITC. • Continued deployment of Voice over IP (VoIP) phone system, extending E-911

capabilities into more classrooms. • Reviewed and updated Emergency Operations Center (EOC) procedures to enhance

readiness. • Developed Disaster Recovery Plan to improve continuity of critical technology solutions

in the event of a major event. • Ordered a fiber-optic circuit to improve connection with Tacoma Public Schools and

support the Disaster Recovery Plan. • Developed “Meet Me” conferencing on existing telephone equipment to support no-cost

conference calls of up to 6 people per call. • Increased radio communication quality with two new base stations (Sunrise, Maplewood)

and installing a repeater at Aylen. • Established default of double-sided (duplex) printing on all duplex-capable network

printers. • Improved consistency of performance on all district-hosted applications through the use

of intelligent load-balancers.

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Goal 4.3 (Debra Aungst) Based on the results of the Technology Study, develop an integrated, district-wide approach to technology. Student Learning

• Initiated review of options to include nursing services data into eSchoolPlus. Education Support

• Updated the Capital Projects Management system to “eBuilder” system and integrated into the District’s “Business Plus System.”

• Sharing of student and employee data from eSchoolPlus and Business Plus to support the Integrated Transportation Management System.

• A web-based software system (FS Direct) is being purchased and utilized to manage our facility use program more efficiently and effectively.

• Selection and implementation of the district’s Integrated Transportation Management System.

• Administration of the District’s Geographic Information System (GIS), including District data development, geocoding of district-wide student database, and work from various mapping requests, etc.

• Implemented Business Plus for improved efficiency in the following areas: • Payroll – Successfully implemented September 2010 payroll on the new system.

System enhancements have improved accuracy, streamlined data entry and increased efficiencies between the HR and Payroll departments.

• General Ledger Accounting – Successfully implemented general ledger accounting and reporting and accounts payable system. The new system produces reports in electronic format, significantly reducing printing and archiving of paper reports.

• Purchasing – Implementation of this module streamlined the purchasing process by allowing purchase orders to be created and approved online. Benefits include shortened timelines and elimination of numerous paper reports.

• Position Budgeting - Implemented for preparation of the 2011-12 district budget (F-195). This module calculates position assignments through model building, showing the effects of various staffing levels and policy decisions. This module also enhances budget control and monitoring of staff-related allocations and expenditures.

• Sub Tracker – This module automates leave reporting to greatly reduce data entry into the payroll system.

• Employee Online – Successful implementation in February, making payroll information and pay stubs available to employees online. When fully implemented, it will allow employees to make modifications such as withholding and address changes online, and will make it possible for the district to discontinue issuing printed monthly pay stubs for approximately 2,900 employees.

• Stores Inventory – This module updated inventory controls, aligning business practices with standard industry protocols for better accountability and improved service timelines.

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• Employee reimbursements by Electronic Funds Transfer – Implemented in January 2011. This system allows for employee expenditure reimbursements to be made by direct deposit, eliminating paper checks, and the need to mail them to employees.

• Cash receipting – Has increased the efficiency of getting deposits posted and deposited in the bank.

• Preliminary work is being done on the following Business Plus modules: • Position Control – Will provide more accurate monitoring of staff hired by

the district, making it easier to control staffing and the related expenditure. • Timecard Online – Will provide more efficient and timely data entry of

timecard information directly into the payroll system. • Bid Online – Will provide the ability for district staff to prepared and

approve purchase orders within the Business Plus system, significantly reducing data entry, paperwork and approval time.

• Completed the build-out of a district-wide fiber optics data network to provide high-speed intranet and internet capability to all teaching spaces and work areas.

• Increased Internet bandwidth from 50 Mbit to 500Mbit per second. • Consolidating file storage in secure, reliable, and backed-up storage system. • Migrated all users (by end of June) to Windows-based Active Directory security system,

eliminating dependence on legacy Novell network. • Migrated email and calendaring system to Exchange & Outlook, eliminating dependence

on legacy Novell GroupWise system. • Enhanced / expanded wireless network capabilities to provide improved access and

manageability. • Outlined a Virtual Desktop pilot program to assess usability and potential cost savings vs.

traditional computing models. • Tested & installed the annual major eSchoolPLUS enhancement release. • Implemented the new culminating project tracking pages in eSchoolPLUS. This provides

a common, integrated tool in eSchoolPLUS for the collection of data related to every high school student’s culminating project graduation requirements.

• Implemented year one of the elementary gradebook field test • Implemented the Test Center module in eSchoolPLUS. This module supports the work of

the Assessment office and makes all student assessment data easily available to staff for analysis.

• Completed a major upgrade of the library management software. This upgrade moved all schools to the web-based software, Destiny Library Manager, and supported the implementation of common library procedures across all levels

• Implemented the new textbook management software, Destiny Textbook Manager. The project included the inventory of all core textbooks at all secondary and elementary buildings, and the creation of common practices regarding textbooks at the secondary level.

• Initiated the implementation of the new integrated transportation management system which is on schedule for use in the Fall of 2011. This project will provide the district with a comprehensive, web-based software solution for the management of all aspects of the transportation department.

• Implemented the new BusinessPLUS software. The core functionality was delivered three months ahead of the original schedule. This project has resulted in improved

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efficiency and data accuracy across all project areas. In addition to core functionality new modules that have been implemented include:

• Employee Online – giving employees access to their leave balances, tax information, pay information, education data, and course data,

• SubTracker – reduces the amount of time required by the HR and Payroll departments to process payroll data for substitutes by approximately 40 hours per month for each department.

• TimeCard Online – eliminates paper reporting of attendance • Stores Inventory for Print Shop – Eliminates the need for double entry of data for

print shop orders thus reducing the time staff is required to spend to process print shop jobs each month. Additionally, the module provides customers with detailed order data via standard BusinessPLUS budget reports, as well as the ability for print shop staff to track more data regarding all print shop orders for better analysis of print shop work.

• Stores inventory for ITC. • BidOnline

• Provided common tools for Administrators to analyze various data from Student Information System (SIS) related to student achievement.

Goal 4.4 (Tony Apostle) Continue to implement a process for decision-making throughout all levels of the district. Executive Administration

• Continued to monitor, support, and adapt at the regional organizational model in order to strengthen vertical and horizontal articulation within and between the three regions and the district office.

Goal 4.5 (Debra Aungst) Maintain a minimum 5% General Fund ending fund balance, exclusive of carryover commitments, in order to demonstrate financial stability and be responsive to emergency needs. Education Support

• 2011-12 Budget Preparation (Overall budget strategy maintains district programs and operations aligned with Superintendent and Board Goals, preserving fiscal stability) • Prepared 2011-12 draft budget using preliminary information from the Governor’s

Office, the legislature and OSPI. • Arranged and coordinated a series of meetings with Cabinet and principal

representatives to identify and prioritize budget issues to be included in the 2011-12 draft budget.

Goal 4.6 (Debra Aungst) Modify programs to meet anticipated revenue and balance the budget for the 2011-12, 2012-13, and 2013-14 school years. Student Learning

• Established effective use of Title IA set-aside dollars for McKinney-Vento families.

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• Special Services and Business Services collaborated to develop methodologies for tracking revenues and expenditures.

• Develop means to provide fiscal responsibility of PSD Athletic Transportation Expenditures.

• Provided Title I budget and program information to state auditors – no findings. • Participated in Federal Accountability audit. • Initial implementation of $1,500,000 reduction in the special education budget for the

2011-2012 school year. • $1,200,000 Special Education Safety Net reimbursement. • Athletic Budget Review Committee completed with recommendations and final report to

the Superintendent. Human Resources

• Significantly reduced overtime and use of temporary help. • Reduced recruitment travel, advertisements, registration fees, and other expenses to only

local activities. • Reduced professional development expenses by denying training activities and

memberships. • Reduced advertising expenses for open positions. • Reduced office supply purchases. • Capacity to reduce was restricted by entering into the F# project.

Education Support

• Energy grant savings • Custodians are in their third year of team cleaning. • Met with administrators at sites District wide to initiate expanded recycling programs in

order to reduce District’s carbon footprint and to mitigate increased cost of recycling services.

Fiscal Monitoring

• Special Education – Worked with Special Education staff to review and align program costs to available state, federal and local resources. This will be ongoing work in response to changing program needs and funding sources.

• Puyallup Online Academy – Completed budget model for POA. This model will be used to determine that the program can be self-sufficient, based on projected student participation, state funding levels, and staff and materials costs.

• Eliminating legacy Novell software, saving $60K annually. • Changed long distance carrier to reduce costs from 5.5 to 2 cents per minute. • Consolidated servers and incorporating virtual servers to reduce number of physical

servers and power consumption. • Renegotiated contract for 100 alarm telephone circuits to save from $7 to $13 per month

each. • Eliminated 55 T-1 circuits, 25 OPX’s, 12 BRI’s, 11 1fbs and 5QMOE circuits to save

$180,000 per year. • Redeployed Radio Frequency (RF) wireless systems to improve network accessibility for

Print shop, Sparks Stadium, and Advance Program (pending). Removed legacy data

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circuits, saving $100 to $150 per site per month. Soon to remove OC3 circuit at ITC to save $2,118 per month.

• Postponed some improvements to minimize need for backfill of WAN / Telecomm technician on Leave of Absence.

• Extended life of over 1,000 teacher laptops by adding memory and installing a new Windows image.

• Extended life of over 1,500 student computers by adding memory and installing a new Windows image.

• Implemented Employee Online as a step to significantly reducing costs associated with printing and distributing paychecks.

• Held ten budget development focus groups to administer budget survey to staff and public.

• Posted budget survey online and received responses from district staff, parents and community members.

• Held eleven 2011-2012 budget feedback forums for staff and public. Other Key Accomplishments During the Year Student Learning

• Four schools were awarded with receiving the honor of Schools of Distinction: Zeiger Elementary, Sunrise Elementary, Woodland Elementary, and Kalles Junior High.

• Ferrucci Junior High received the Washington Achievement Award. • 145 students received their Varsity Letter in Community Service. • Seven students received 2011 Willie Stewart Community Service Scholarships. • 15 principals gave presentations to Cabinet on each of their respective schools. • Fall Sports Awards

• Emerald Ridge HS FALL SPORTSMANSHIP AWARD • Puyallup HS Girl's Swim and Dive SPSL SOUTH DIVISION CHAMPIONS • Puyallup HS Boys Golf SPSL SOUTH DIVISION CHAMPIONS • Puyallup HS Girls XC SPSL SOUTH DIVISION CHAMPIONS • Puyallup HS Boys Tennis SPSL SOUTH DIVISION CHAMPIONS • Rogers HS Girls Golf SPSL SOUTH DIVISION CHAMPIONS • Rogers HS Boys Water Polo SOUTH SOUND WEST DIVISION CHAMPIONS • Rogers HS Boys Tennis SPSL TENNIS SPORTSMANSHIP AWARD

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• Winter Sports Awards • ERHS Girls Wrestling: 2011 WIAA Academic State Champions (3.240 Team GPA) • ERHS Girls Wrestling: Team Sportsmanship Award SPSL • ERHS Girls Bowling: Team Sportsmanship Award SPSL • ERHS Girls Bowling: SPSL, WCDIII, WIAA State Champions • PHS Cheer Squad: Team Sportsmanship Award SPSL • RHS Gymnastics: Team Sportsmanship Award SPSL • PHS Band: 2011 WIAA Academic State Champions (3.671 Team GPA) • RHS: Special Olympics basketball GOLD MEDAL WINNERS • RHS Gymnastics: 2011 WIAA Academic State Champions (3.701 Team GPA) • RHS Choir: 2011 WIAA Academic State Champions (3.547 Team GPA)

• Spring Sports Awards • PHS Baseball - South Division Champions • PHS Fastpitch - South Division Champions • PHS Girls T&F - South Division Champions • RHS Boys T&F - South Division Champions

• Coach of the Year Honorees • Bobby McGivern ERHS: SPSL Volleyball Coach of the Year • Brooks Hazen PHS: SPSL Boys Tennis Coach of the Year • Moe Orcutt RHS: SPSL Girls Soccer Coach of the Year • Sandy Monaghan PHS: SPSL 2010 Cross Country Coach of the Year • Alan McCormack ERHS: SPSL 2011 Girls Bowling Coach of the Year • Bobbi Jones ERHS: SPSL 2011 Gymnastics Coach of the Year • Jim Meyerhoff ERHS: SPSL & Region III Wrestling Coach of the Year; WSCA COTY • Cody Meek ERHS: SPSL, Region III Assistant Coach of the Year • Tom Tripple RHS: SPSL G. Wrestling COTY, Region II Girls Wrestling COTY • Danny Carlson RHS: SPSL So. Division Boys T&F Coach of the Year • Ken Fleisch PHS: SPSL So. Division Girls T&F Coach of the Year

Education Support

• Revised Board Policy 6800 to align with state requirements for asset preservation. • Revised Safety and Building Grounds Regulation 6509R. • Initiated revisions of Building Use Regulation 4260R to minimize nonpayment revenue

loss. • Reviewed and rebid District wide Heating, Ventilating, & Air Conditioning (HVAC)

system filter contract. Estimated cost to be approximately $65,000/yr. for approximately 19,000 individual filters.

• Initiated rebid for fuels contract. The goal is to realize a cost savings by eliminating the remote refueling part of the contract for South Hill drivers.

• Established a retraining and progressive discipline process for drivers involved in driver-caused accidents.

• Installed Global Position System (GPS) tracking equipment on all District buses and vehicles.

• Improved fleet preventive maintenance cycle which resulted in a 2% reduction in out-of-service buses during the Winter Washington State Patrol (WSP) inspection.

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• Provided transportation for 200 McKinney-Vento students including transporting from Seattle, Kent, Auburn and Tacoma.

• In conjunction with Capital Projects, created a computer lab for drivers, at both transportation locations, to access communication to and from staff and general District communication.

• Began the process of establishing Standard Operating Procedures (SOP) for the important functions within Transportation in all areas. SOPs include: McKinney-Vento process, disabled buses in loading zones, driver defects found by mechanics, absenteeism form for drivers, vehicle accident reporting, Accident Review Committee, bidding and awarding runs, student injuries to and from school, employee accident reporting, bus discipline slips, and students with no responsible adult to receive after school.

• Established a school-year based first aid class schedule for drivers to reduce the cost associated with first aid and CPR recertification received from external providers. The goal is to use a District-trained staff member.

• State Audit – District-wide audit by State Auditor’s Office including financial statements, compliance with laws and regulations, accountability, and internal controls resulted in clean reports with no findings for the ninth consecutive year.

• Food and Nutrition Services Audit – audits by OSPI of state and federal standards resulted in a clean report (no findings) on the following audits: • Coordinated Review Effort (CRE) - Review of accounting controls over food sales,

segregation of responsibilities, business practices and regulations. • SMI (School Meals Initiative) - Review of meal content and nutrition standards. • Internal Revenue Service Audit of Capital Projects/Bond Proceeds – Review resulted

in approval of the district’s accounting records and practices, and verification that construction projects were in compliance with federal regulations related to legal use of bond proceeds.

• IT completed 13,440 work orders between July 1, 2010 and May 13, 2011 (up 30% from prior year). This number does not include the 2,500 computers serviced in Operation Life Support.

• IT conducted a user survey, inviting 465 people based on recent work order completion. 200 people completed the survey; IT received a rating of satisfied, or extremely satisfied, from 95% of the responders.

Acronyms ALP Accelerated Student Learning Plans AMAG AMAG Technology's Symmetry™ Security Management Systems ASCA American Sc AP Advanced Placement AVID Advanced Via Individual Determination AYP Adequate Yearly Progress BEA Basic Education Act

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BECCA The "Becca Bill" is a bill passed in 1995 that, among other things, sets the mandatory maximum of absences from school to 10 per semester. Students with more than 10 absences will result in a failing grade in the corresponding class BSST Behavior Support Specialist Team CBA Classroom Based Assessment CEDARS Comprehensive Education Data & Research System CRE Coordinated Review Effort CSIP Comprehensive School Improvement Plan CTE Career and Technical Education EFT Electronic Funds Transfer ERHS Emerald Ridge High School EOC End of Course ES&O Education Support & Operations FOM Field Operations Manager GIS Geographic Information System GLAD Guided Language Acquisition Design GLC Grade Level Configuration GPS Global Positioning System H&F Health & Fitness HBCU Historically Black Colleges and Universities HVAC Heating Ventilation Air Conditioning HR Human Resources ITC Information Technology Center KITE Kids in Therapeutic Education IAQ Indoor Air Quality LAN Local Area Network LAP Learning Assistance Program L&I Labor & Industries LAP Learning Assistance Program LDS Latter Day Saints LID Learning Improvement Day MSP Measures of Student Progress ODA Office of Diversity Affairs OSPI Office of the Superintendent of Public Instruction PD Professional Development PHS Puyallup High School PLC Professional Learning Communities PSWCT Puget Sound Workers' Compensation Trust REACH Respecting our Ethnic and Cultural Heritage RF Radio Frequency RTI Response to Interventions SEPA State Environmental Policy Act SIS Student Information System SMI School Meals Initiative SSR Silent Sustained Reading STEM Science, Technology, Engineering, Mathematics SODA Site Level Office of Diversity Affairs TPCHD Tacoma Pierce County Health Department

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UPS University of Puget Sound WRAP Waller Road Autism Program

WSDOT Washington State Department of Transportation WSP Washington State Patrol WSRMP Washington State Risk Management Pool Source: Executive Administration 6/1/2011