KING ISLAND COUNCIL December 2013... · Ordinary Meeting of the King Island Council ... and provide background information about the process for ... 21 Attended the annual “SeaRoad”

Confirmed Minutes

Ordinary Meeting of the King Island Council

Tuesday 17 December 2013

commencing at 4:30pm

Council Chambers, 10 George Street, Currie.

Mark Goode

GENERAL MANAGER

KING ISLAND COUNCIL

Confirmed Minutes of Ordinary Council Meeting – 17 December 2013

Page 2 of 74

CONTENTS

Qualified Advice ..................................................................................................................................................... 3 Attendance & Apologies ........................................................................................................................................ 4 Presentations ........................................................................................................................................................... 5 Public Question Time ............................................................................................................................................ 5 Declaration Of Interests ........................................................................................................................................ 6 Questions On Notice ............................................................................................................................................. 6 Questions Without Notice .................................................................................................................................... 7 Notices Of Motion ................................................................................................................................................. 9 Confirmation Of Minutes ...................................................................................................................................... 9 Mayor‟s Diary ........................................................................................................................................................ 10

Diary................................................................................................................................................................. 10 Council Workshops Held .................................................................................................................................... 11 Development & Environmental Services ......................................................................................................... 13

Item 1. Development Application DA 03/1314 .............................................................................. 13 Works and Services ............................................................................................................................................... 17

Item 1. Works ......................................................................................................................................... 17 Item 2. Amendment to Capital Works Budget .................................................................................. 22 Item 3. Airport Master Plan.................................................................................................................. 24

Corporate Services ................................................................................................................................................ 25 Item 1. Financial Report For November 2013 .................................................................................. 25 Item 2. Arts and Cultural Report ......................................................................................................... 35 Item 3. Youth Program ........................................................................................................................ 37

General Manager ................................................................................................................................................... 39 Item 1. Information ............................................................................................................................... 39 Item 2. Monthly Information Schedules ............................................................................................ 43 Item 3. General Manager‟s Diary ......................................................................................................... 44 Item 4. Authority for Common Seal and Delegation ....................................................................... 45 Item 5. Economic Development ......................................................................................................... 46 Item 6. Request For Funding From Council By DPAC For Coastal Innundation Mapping ..... 51 Item 7. Exit Survey of Travellers at King Island Airport ................................................................. 54

Councillor & Delegate Reports ......................................................................................................................... 57 Item 1. Local Government Association of Tasmania – Financial Sustainability Forum ............. 57 Item 2. Australia Day Celebrations...................................................................................................... 61

Minutes Of Other Organisations ....................................................................................................................... 63 Item 1. Minutes ...................................................................................................................................... 63

Closed Council ...................................................................................................................................................... 74


Page 3 of 74

QUALIFIED ADVICE

Section 65 of the Local Government Act 1993 refers:

„A general manager must ensure that any advice, information or recommendation given to the council or

a council committee is given by a person who has the qualifications or experience necessary to give such

advice, information or recommendation.

A council or council committee is not to decide on any matter which requires the advice of a qualified

person without considering such advice unless the general manager certifies in writing that such advice

was obtained and taken into account in providing general advice to the council or council committee.‟

I therefore certify that with respect to all advice, information or recommendations provided to the

Council in or with this agenda that the advice, information or recommendation is given by a person who

has the qualification or experience necessary to give such advice. Furthermore, that where any advice is

directly given by a person who does not have the required qualifications or experience that person has

obtained and taken into account (in that person‟s general advice) the advice of an appropriately qualified

or experienced person.

Mark Goode GENERAL MANAGER


Page 4 of 74

ATTENDANCE & APOLOGIES

Councillor attendance

Mayor Greg Barratt Deputy Mayor Royce Conley

Cr Jacqueline Beckmann Cr David Brewster

Cr Sally Haneveer Cr Duncan McFie

Cr Vernon Philbey Cr Peter Youd

Councillor apologies

Cr S Fisher

Staff attendance

General Manager – Mark Goode Manager of Corporate Services – Zoe Behrendt

Manager of Works – Arthur Johnstone Development Services Coordinator – Charles Arnold

Executive Assistant – Beth Vellekoop

Staff apologies

Nil

Media attendance

1

Public attendance

2

Other attendance

Nil

The Mayor declared the meeting open at 4.30 pm, and noted in respect of a quorum, that of the 9

members of council, 8 members were in attendance. A quorum constitutes 5 members in attendance at

the meeting.


Page 5 of 74

PRESENTATIONS

Nil

PUBLIC QUESTION TIME

1. Members of the public may ask questions of the Council at every Council meeting where public

can attend.

2. Question time will be for a maximum of 15 minutes.

3. A member of the public gallery will not be permitted to ask more than 2 questions of Councillors

and Officers.

4. Members of the public wishing to ask a question are to stand, state their name, state the agenda

item to which their question relates, direct their question to the Chairman and if called upon by

the Chairman submit a written copy of their questions to the Chairman.

5. If the question is not able to be dealt with at the meeting at which it is asked a written reply will be

sent within fourteen (14) days to the person who asked the question.

6. There is to be no debate on the question or the answer to it.

7. A member of the public wishing to ask a question is entitled to request the assistance of a

Council Officer in drafting the question.

Nil


Page 6 of 74

DECLARATION OF INTERESTS

Section 48 of the Local Government Act 1993 states that:

A Councillor must not participate at any meeting of a:

Council

Council committee,

Special committee, authority etc

In respect of which the councilor has an interest, or is aware or should be aware that a close associate

has an interest:

Participate means – discuss or vote

A Councillor must declare any interest in a matter before discussion commences, and must leave the

room in which meeting is being held.

In accordance with Part 2 Regulation 8 (7) of the Local Government (Meeting Procedures) Regulations

2005, the Chairman of a meeting is to request Councillors to indicate whether they have, or are likely to

have, a pecuniary interest in any item on the agenda.

Councillors are requested to advise of any interest they may have in respect to any matter appearing on

the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with, in

accordance with Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures). Specifically:

Declaration of any pecuniary interest of a Councillor or close associate.

Declaration of any conflict of interest.

Declaration of interest in respect of any body or organisation with which the council has had major financial dealings during the current financial year.

QUESTIONS ON NOTICE

Nil


Page 7 of 74

QUESTIONS WITHOUT NOTICE

Moved Cr P Youd Cr V Philbey That Council discuss in Open Council, the Workplace Bullying document (memo) provided to Councillors.

Cr P Youd stated the following:

That he was concerned the Councillors still don‟t know the details or process.

That he believed that contents of a confidential email from Council‟s lawyer Geoff Tremayne, is very well known in the community.

That it would benefit everyone if the matter should be discussed in Open Council.

That the matter was very important.

Cr S Haneveer stated the following:

That the topic is the “elephant in the room” that needs to be discussed.

Councillors have not had any complaints against them, and no-one really knows what the complaints are, or who they are directed to.

That she had received information from the Integrity Commission, and that everyone was offered natural justice.

That Councillors had not been given time to look at the allegations, or to see what they are accused of, or be given the right of defense.

She felt the document was inappropriate, and that she felt intimidated and bullied.

Mayor G Barratt stated the following:

That the memo provided by the General Manager, and was offered as a course of action that might assist Council through the situation.

There was no more to the document than that, and the Mayor was unsure why Cr Haneveer should feel intimidated by the memo.

The Mayor then requested that the General Manager explain the process involved when the allegations were made.

Cr D McFie suggested the discussion should remain in Closed Council.

The Mayor addressed Council members, and asked if anyone else would like to speak to the motion.

Cr J Beckmann stated the following:

That she saw no benefit in talking in Open Council, and that the matter should be discussed in the confidence of Closed Council.

That there was plenty of time for the information to be made public.

That she could not see any public good coming from having the discussion in Open Council.

Cr D McFie stated the following:

That there are really sensitive issues involved.

That members do not understand what it is all about.

That it was highly inappropriate for Council to discuss it in a public forum.

That Council has the opportunity to discuss it in Closed Council.

That as a first step, it is far more appropriate to keep the matter in-house.


Page 8 of 74

Cr R Conley stated the following:

That he had only just seen the memo, and that he had not had a lot of time to digest it.

It was a pity that the memo had not been issued earlier.

That he agreed with statements made by Cr McFie.

That he saw no public benefit of the matter being dealt with in Open Council.

It should be discussed along with the another issue, and with the staff excluded, so that detailed discussion can take place.

General Manager Mark Goode provided the following advice:

The matter relates to workplace complaints.

Confidentiality must be maintained for people making complaints.

The matter is governed by law.

Matters such as this, should only be discussed in Closed Council, and this is covered in the Meeting Regulations.

Other legislation makes it clear that these matters are confidential.

All parties must be treated with the presumption of innocence.

It is not appropriate to discuss the matter in Open Council.

The information first provided by Council‟s legal advisor, and also by the General Manager is intended to bring out the topic, and provide background information about the process for those who may not be familiar with it, and to provide some courses of action.

It is a sensitive topic.

That for legal reasons, and for practical reasons, that the matter be discussed in Closed Council. Cr P Youd stated that because of the things that had been happening in recent times, and that Councillors had not received information on certain issues, that personally he felt that it should be discussed in Open Council, and that he had deep concerns about what the issue is all about.

For: Cr P Youd, Cr V Philbey, Cr S Haneveer

Against: Cr D McFie, Cr D Brewster, Cr G Barratt, Cr R Conley, Cr J Beckmann

LOST

On another matter, Cr V Philbey asked if Council supports local businesses per Policy C133 Purchasing

– Goods and Services?

The General Manager took the question on notice and will provide a future response.


Page 9 of 74

NOTICES OF MOTION

Nil

CONFIRMATION OF MINUTES

Please refer to your previously issued „Unconfirmed Minutes‟ for:

Minutes of the Ordinary Council Meeting held on 26 November 2013.

Moved Cr J Beckmann Cr D McFie That the Minutes of the Ordinary Council Meeting held on 26 November 2013 be confirmed as a correct record of proceedings. It was drawn to Council‟s attention, that the Minutes of 15 October 2013 had failed to be amended on the Council website in relation to an amendment of Minute 247/13, which was noted in Minute 253/13 at the 26 November 2013 meeting. Council was advised that the error will be corrected. CARRIED Minute 277/13

The General Manager left the meeting at 4.39pm to obtain a copy of the October Open Minutes.

The General Manager re-entered the meeting at 4.40pm.

Recommendation:

That the Minutes of the Ordinary Council Meeting held on 26 November 2013 be confirmed

as a correct record of proceedings.


Page 10 of 74

MAYOR’S DIARY

DIARY

Reporting Mayor - Greg Barratt

NOVEMBER 2013

15 Attended an Airport Terminal Upgrade meeting.

21 Attended the annual “SeaRoad” dinner at Rocky Glen.

22 With Councillor Youd and Works Manager Arthur Johnstone attended a recreation complex

meeting.

26 With Councillors Beckmann, Fisher and McFie attended a “Roundabout Project meeting”.

Attended the monthly meeting.

27 With the General Manager met our new doctor Vijay Kopparthi.

28 With Deputy Mayor Conley attended the Cradle Coast Authority annual meeting.

29 Attended an exhibition opening at Portside Links Gallery.

DECEMBER 2013

4 Attended the Local Government Association of Tasmania (LGAT) quarterly meeting.

5 Attended a Mayor‟s Workshop.

7 Attended the King Island Community Ball.

10 Attended an Airport Terminal Upgrade meeting.

Attended the monthly Workshop.

With Cr Beckman and Manager of Corporate Services Zoe Behrendt, attended an Australia

Day Committee meeting

Moved Cr R Conley Cr D Brewster That the Mayor‟s Diary be received. CARRIED Minute 278/13

Cr V Philbey advised that he was handing in his resignation from the Stable Committee.

The Mayor accepted his resignation.

Recommendation:

That the Mayor’s Diary be received.


Page 11 of 74

COUNCIL WORKSHOPS HELD

Reporting General Manager – Mark Goode

The following workshops were held since the last Ordinary Meeting of Council.

10 DECEMBER 2013

MEMBERS IN ATTENDANCE:

Mayor Greg Barratt Deputy Mayor Royce Conley Cr Jacqueline Beckmann Cr David Brewster Cr Sue Fisher Cr Sally Haneveer Cr Duncan McFie Cr Peter Youd

Cr Vernon Philbey

MEMBER APOLOGIES:

Nil

OFFICERS IN ATTENDANCE:

General Manager Mark Goode Works Manager Arthur Johnstone Corporate Services Manager Zoe Behrendt Economic Development Officer Jennifer Thorn Development Services Coordinator Charles Arnold

OFFICER APOLOGIES:

Nil

MATTERS DISCUSSED:

1. Planning matters – C Arnold Phoques Bay subdivision – discuss proposed change to plan of subdivision by Developer – C Arnold

2. Airport master plan proposal – A Johnstone

3. Update on town hall upgrades; prices and timing– A Johnstone

4. Request by Historical Society for Council to take ownership of the Museum – Cr Fisher

5. Planned budget review with Jan/Feb 2014 - Z Behrendt

6. Visitor survey proposal – J Thorn

7. Policies – Cr Haneveer

8. Telstra internet upgrade – Cr McFie

9. Community radio – Cr McFie

10. Item on front page of KI Courier 4 December 2013 – Cr Haneveer

11. Meeting issues - Cr McFie

Moved Cr Moved Cr

Recommendation:

That the Council Workshops Held report be received.


Page 12 of 74

Moved Cr D McFie

Cr J Beckmann

That the Council Workshops Held report be received.

CARRIED

Minute 279/13


Page 13 of 74

The meeting moved into Planning Authority at 4.41pm.

DEVELOPMENT & ENVIRONMENTAL SERVICES

ITEM 1. DEVELOPMENT APPLICATION DA 03/1314

Reporting Development Services Coordinator – Charles Arnold

Applicant: Werner & Susan Ebert Owners: Werner & Susan Ebert Application No.: DA 03/1314 Property: CT 54749/6 & 7. 130538/1 Area: 1696 m2. Zone: Village and Low Density Residential Current Use: Residence and Vacant Land Reason to Council: Requires planning permit – Subdivision and Adhesion of titles in accord with

Section 16.4.1 of King Island Interim Planning Scheme 2013. Recommendation: Approve with conditions

EXECUTIVE SUMMARY Werner & Susan Ebert have applied to Council for an approval for the subdivision of CT 130538/1, and then the adhesion of this lot with the two existing lots CT 54749/6&7, to form one title being 45 The Esplanade, Naracoopa, and having an approx area of 1696 m2 and a frontage of 36.56 m to The Esplanade. The new lot will then be subject to a further planning permit for the development of a visitor accommodation facility on the site in accord with Section 16.2 of the King Island Interim Planning Scheme 2013. This application for the subdivision and adhesion is recommended for approval subject to conditions. INTRODUCTION The application was submitted on 8 November 2013. The details of the application were advertised on 13 November 2013, with all neighbours being advised by direct mail on 8 November 2013. Time for representations closed on 27 November 2013. There were no representations received. The subdivision and adhesion allows for a development site of 1696 m2 and a street frontage of 36.56 m. Section 16.4 requires a minimum area of 500 m2 and frontage of 6 m. DESCRIPTION OF PROPOSAL The proposal is for the adhesion of three lots into one lot on a single title, with frontage to The Esplanade, Naracoopa. STRATEGIC IMPLICATIONS/COUNCIL POLICY No adverse strategic implications arise. No Council Policies are of direct bearing on this application.


Page 14 of 74

STATUTORY REQUIREMENTS Land Use Planning and Approvals Act (LUPAA) 1993 Council has advertised the planning application under S57 of the Land Use Planning and Approvals Act 1993 (LUPAA). A requirement to assess the application under Schedule 1 of LUPA 1993 applies as does a requirement to assess the application against applicable State Planning Policies. No adverse issues have been identified under LUPAA 1993. Local Government (Building and Miscellaneous Provisions) Act 1993 No issues are identified with respect to the qualities of a minimum lot. King Island Interim Planning Scheme 2013 Under the King Island Interim Planning Scheme the lots are zoned Village and Low Density Residential. The proposed end use is a permitted use class under each of these zones. Subdivision is discretionary and subject to S57 of the Land Use Planning and Approvals Act 1993. Section 16.4.1 „Suitability of a site or lot for use or development‟ nominates the following objective- The minimum properties of a site and of each lot on a plan of subdivision are to: 1) provide a suitable development area for the intended use; 2) provide access from a road; and 3) make adequate provision for a water supply and for drainage and disposal of sewage and stormwater. No fundamental issues with the proposal have been identified. Detailed layouts for buildings and other infrastructure will be accessed within the planning application for the visitor accommodation development, which will be assessed against Sections 16.4.2, 3, 4, 5, 6, 7, 8 & 9 of the planning scheme. There are no significant constraints identified. The land is relatively flat, free of any significant fire hazard risk. State Planning Policies There are three State Policies which are addressed below. State Policy on the Protection of Agricultural Land 2007 (PAL Policy) The land in question is Village and Low Density residential. The PAL Policy does have direct relevance. State Policy on Water Quality Management 1997 No adverse impacts are envisaged with respect to water quality from the proposed subdivision and adhesion. State Coastal Policy 1996 No adverse impact is identified. PUBLIC INTEREST The application was advertised on 13 November 2013, and the period for submissions closed on 27 November 2013. There were no submissions received.


Page 15 of 74

AGENCY REFERRAL – TASWATER Not required COUNCIL ENGINEERING COMMENTS No comments or conditions required. The application satisfies the requirements of the planning scheme, meets all relevant State Planning Policies and Schedule 1 of the Land Use Planning and Approvals Act 1993 and is therefore deemed satisfactory for the issue of a planning permit subject to conditions. Moved Cr D Brewster Cr D McFie

That the planning authority approve the application and issue a planning permit for DA 03/1314 for

subdivision and adhesion of land to form a single lot of 1696 m2 at 45 The Esplanade Naracoopa,

subject to the following conditions set out below :-

1. The development taking place in accordance with the approved development plans reference

2542 – 001, except as modified by any conditions of this consent.

2. Council will only seal the titles subject to this permit upon satisfactory completion of all conditions set out above. CARRIED Minute 280/13

Recommendation:

That the planning authority approve the application and issue a planning permit for

DA 03/1314 for subdivision and adhesion of land to form a single lot of 1696 m2 at

45 The Esplanade Naracoopa, subject to the following conditions set out below:

1. The development taking place in accordance with the approved development plans

reference 2542 – 001, except as modified by any conditions of this consent.

2. Council will only seal the titles subject to this permit upon satisfactory completion of all

conditions set out above.


Page 16 of 74


Page 17 of 74

The meeting moved out of Planning Authority at 4.43pm.

WORKS AND SERVICES

ITEM 1. WORKS

Reporting Manager of Works – Arthur Johnstone

WORKS COMPLETED – November 2013

COUNCIL

Culvert Wickham.

Grading of Skipworths, Bold Head, Dickers, Reekara, Woods, Manana, East Wickham, South Yellow Rock & North Yellow Rock Roads.

Potholing Cape Wickham, Haines, Mansons, East Wickham, South Yellow Rock, North Yellow Rock, Bungaree, Buttons, Whistler Point, Yambacoona, Pass River, Heddles, Hardys & Tin Mine Roads.

Guide posts South Road (Ettrick).

Patching Grassy.

Verge mowing Munroes and Fraser Roads.

Visibility improved on Cape Wickham Road. (Capital)

Airport maintenance DEPARTMENT INFRASTRUCTURE, ENERGY & RESOURCES (DIER)

Ongoing works

Verge mowing Link 83, 70

Shouldering Link 58, 70

Patching 23, 08

Weed control Link 58, 70

Guide post inspection and rubbish removal

Night time inspections by Manager TASWATER

Ongoing Works PRIVATE WORKS

Gravel supplies

Small plant hire MAJOR BRIDGE WORKS Work on the new concrete bridge over the Ettrick River on South Road is complete.


Page 18 of 74

REFUSE DISPOSAL SITE – PARENNA Compaction of putrescibles waste at the Charles Street Waste Management Facility commenced 1st July 2007. The first bale was positioned in the prepared cell, at Parenna, on 25 July 2007. The average weight of a bale of putrescibles waste is 560kg, with a volume of approximately 0.75 cubic metres. Recently completed filling Stage 2 at Parenna Landfill. Design lifespan of Stages 1 & 2 was 148 weeks. Actual lifespan of Stages 1 & 2 is 195 weeks.

DEPOSIT DATE NO.BALES TOTAL VOLUME M³

July 2011 to June 2012 1032 774

July 2012 to June 2013 1258 943.5

July 2013 to June 2014 323 242.25

This report is provided for Council‟s information

Moved Cr J Beckmann Cr D McFie That the Works report be received. CARRIED Minute 281/13

Recommendation:

That the Works report be received.


Page 19 of 74

YTD Actuals YTD Budgets YTD Variance

Adopted

Annual

Budget

Airport Capital Works

Resheet Runway 17/35 0 0 0 150,000

Airport Terminal Upgrade 51,472 52,000 528 500,000

Total Airport Capital Works 51,472 52,000 528 650,000

Engineering Capital Works

Roads and Bridges Program 402,235 363,000 -39,235 1,143,000

Bitumen Facility 0 0 0 40,000

Plant Replacement Program 106,433 89,000 -17,433 590,000

Total Engineering Capital Works 508,669 452,000 -56,669 1,773,000

Coastal Access Program

Pearsons Lane 0 0 0 23,000

Millers Bay Rd 19,115 19,000 -115 19,000

Total Coastal Access Program 19,115 19,000 -115 42,000

Sports Grounds & Reserves Capital

Currie Library Park - Play Equipment 2,060 2,000 -60 60,000

Bell Hill 1,920 0 -1,920 0

Total Sports Grounds & Reserves 3,980 2,000 -1,980 60,000

Community Facilities

Town Hall Internal 9,453 9,500 47 80,000

Town Hall External 2,024 2,000 -24 100,000

Town Hall Sound Equipment 0 0 0 30,000

Total Community Facilities 11,477 11,500 23 210,000

Waste Management

Parenna Pump/Shed 6,321 0 -6,321 0

Charles Street Waste Compliance 0 0 0 70,000

Total Waste Management 6,321 0 -6,321 70,000

Capital Works Program

For Period November 2013


Page 20 of 74

YTD

Actuals

YTD

Budgets

YTD

Variance

Adopted

Annual

Budget

Resheeting Program

Cape Wickham Rd 19,299 20,000 701 150,000

Browns Rd 0 0 0 100,000

Millwood Rd 0 0 0 180,000

Millers Rd 0 0 0 90,000

South Rd 0 0 0 80,000

Mount Stanley Rd 6,179 0 -6,179 0

Total Resheeting Program 25,477 20,000 -5,477 600,000

Bridge Program

South Rd (Ettrick Crk Bridge) 343,755 343,000 -755 343,000

Fraser Rd (Fraser River Bridge) 32,211 0 -32,211 0

Brumby Rd (Frazer River Bridge) 264 0 -264 0

Millwood Rd (Barrier Crk Bridge) 264 0 -264 0

Marshalls Rd (Sea Elephant Crk Tr 5462) 264 0 -264 0

Bridge Program 0 0 0 100,000

Total Bridge Program 376,758 343,000 -33,758 443,000

Stormwater Program

Kerb and Drainage in Currie 0 0 0 100,000

Total Stormwater Program 0 0 0 100,000

Total 402,235 363,000 -39,235 1,143,000

Road and Bridges Capital Works Program



Page 21 of 74

YTD

Actuals

YTD

BudgetsYTD Variance

Adopted

Annual

Budget

Plant Purchases

Small Plant 8,533 9,000 467 20,000

Skip Bins Loader 0 0 0 20,000

Grader 0 0 0 450,000

Toyota Hilux Ute 35,909 45,000 9,091 45,000

Mower 33,425 35,000 1,575 35,000

Upgrade Computer on Bitumen Truck 0 0 0 20,000

SES Truck 28,566 0 -28,566 0

Plant Replacement Program



Page 22 of 74

ITEM 2. AMENDMENT TO CAPITAL WORKS BUDGET


TOWN HALL UPGRADES

Following further investigation and estimates for the scope of the work required to enable the supper room kitchen to cater for 200 people, Works & Services proposes some minor changes within the current Capital Budget. There are some minor savings in the estimates.

The proposed changes are below:

Amendment to Capital Works Budget

November 2013

Planned Proposed Completion

Date Information

Supper Room & Kitchen

Supper Room & Kitchen Upgrade 50,000 80,000 24/02/2014 Imperial 20 Use

Supper Room painting 10,000 10,000 30/06/2014 Office carpets & blinds 20,000 12,500 24/02/2014

Total 80,000 102,500

Town Hall/Chambers Gutters, Cladding, Faschias & Soffits 100,000 70,000 30/06/2014

Skylights replacement 0 3,700 01/12/2013

Total 100,000 73,700

Total Revised Budget for Town Hall 180,000 176,200

Roof replacement 77,000 0

Withdrawn by Government

Recommendation:

That the Council approve the minor changes to the current Capital Budget.


Page 23 of 74

Moved Cr D McFie Cr J Beckmann That the Council approve the minor changes to the current Capital Budget. For: Cr D McFie, Cr J Beckmann, Cr D Brewster, Cr P Youd, Cr V Philbey, Cr R Conley, Cr G Barratt. Against: Cr S Haneveer CARRIED Minute 282/13


Page 24 of 74

ITEM 3. AIRPORT MASTER PLAN


AIRPORT MASTERPLAN The suggestion of a need for an Airport Masterplan, has arisen during the process of upgrading the airport terminal. It has been evident that the Airport has lacked strategic information in regard to future appropriate development of the Airport Precinct. A Masterplan process may identify development opportunities, that may also contribute to the economy and employment on the island.

It is an opportune time for Council to undertake this process, because the information acquired for the

Airport Terminal Upgrade Project could contribute to the development of a Masterplan.

One indicative price received is $24,000, however further quotes will be sought in order to obtain the

most value from this process.

It is requested that Council approve a budget variation of up to $30,000, to undertake this process, and

this pre-approval to be taken into account as part of the revised budget process.

If approved, funding will be sourced from $30,000 in savings from the road resheeting program, due to

new gravel being available for use from the North Pit quarry.

Moved Cr D McFie Cr J Beckmann That the Council approve a budget variation of up to $30,000 to prepare an Airport Masterplan. CARRIED Minute 283/13

The Manager of Works left the meeting at 4.55pm due to a family emergency.

Recommendation:

That the Council approve a budget variation of up to $30,000 to prepare an Airport

Masterplan.


Page 25 of 74

CORPORATE SERVICES

ITEM 1. FINANCIAL REPORT FOR NOVEMBER 2013

Reporting Manager of Corporate Services – Zoe Behrendt

The financial reports for the month of November 2013 are presented for Council‟s information.

1. FINANCIAL STATEMENTS

Overall, income and expenditure are on-track.

Development and Environmental Services - Due to the hiring of a new employee in the Development Coordinator‟s role who is able to fulfill some of the tasks that consultants have previously performed the contracts budget is under spent. The employee costs and contracts budgets will be redistributed in the revised budget.

Engineering - Due to the weather, the Council workforce has been mainly deployed on maintenance works, rather than private works or capital projects. Therefore engineering employee costs and materials are ahead of budget, while commercial undertakings are under the expected year to date budget.

2. CASH AT BANK & INVESTMENTS

Cashflow is steady, with no expected pressures for the rest of the calendar year.

3. SUNDRY DEBTORS

There are no major debtors of concern at the end of November.

Moved Cr P Youd Cr J Beckmann That the Financial Report for November 2013 be received. CARRIED Minute 284/13

Recommendation:

That the Financial Report for November 2013 be received.


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Page 33 of 74

$

416,816.05

320,093.78

97,630.00

13,000.00

2,783,170.00

700,000.00

4,330,709.83

$

189,149.31

21,575.48

10,619.90

221,344.69

4,552,054.52

Funds held in trust for third parties

Total Cash at Bank & Investments

Total Funds Held in trust for third parties

Term Deposit - Strickland Bursary (held in trust for trustees of bursary)

Term Deposit - Pat Dolman Bursary (held in trust for trustees of bursary)

Term Deposit - Multipurpose Health Centre (held in trust for MPHC

Advisory Committee)

Cash At Bank & Investments

as at 30 November 2013

King Island Council funds

KIC General Cheque Account (reconciled cashbook balance)

WBC Business Cash Reserve Account (Employee Entitlements &

working capital)

Term Deposit - Reserves

Total King Island Council Funds

Term Deposit - Bank Guarantee (Pearshape)

Term Deposit - Bank Guarantee (Reekara)

Term Deposit - Short term investment (working capital)

0

0.1

0.2

0.3

0.4

0.5

0.6

0.7

0.8

0.9

1

1

Ba

lan

ce

Cash at Bank (including investments)

0

1000000

2000000

3000000

4000000

5000000

6000000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

Ba

lan

ce

Cash at Bank (including investments)

2010/2011 2011/2012 2012/2013 2013/2014


Page 34 of 74

CategoryCurrent

Balance

30

Days

60

Days

90

Days

90+

Days

Total

Balance

Airport Debtor 28,744 23,191 8,737 4,797 5,365 70,833

Staff Debtors -8 0 0 0 0 -8

Sundry Debtor 37,332 2,811 899 479 49,136 90,657

Waste Management 443 74 -30 -61 334 760

Total Sundry Debtors 66,511 26,076 9,606 5,214 54,834 162,241

Sundry Debtors

As at 30 November 2013

-

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

1,000,000

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June

Bal

ance

Sundry debtor balances over time

2011/2012 2012/2013 2013/2014


Page 35 of 74

ITEM 2. ARTS AND CULTURAL REPORT

Reporting Manager of Corporate Services – Zoe Behrendt

ARTS AND CULTURAL CENTRE

ARTISTIC PROGRAM

Roundabout Project: Committee met Tuesday November 26. All in agreement to proceed until April 31 2014 with sponsorship drive to Corporate and across the island community and informing the community of our progress. Letters are to be re-worked in for February mail-out.

Community Radio: Working group has commenced meeting. Vision and mission statement, location and equipment in process.

December: Exhibition of Prints, Dianne Blake

January: Exhibition of paintings. Artist, Bridget Levy

February: Photographic Exhibition. Artist, Nick Johannsohn Projects to be further developed

Flavours of King Island: Stories and recipes of King Island. Stage 2 will involve identifying key community members for food stories and recipes. Funding will need to be sourced and a suitably qualified cook/chef sourced on the island to professionally test recipes for publication.

Arts Social Enterprise: Professional paper making utilising kelp and sea weed. Expertise needs to be sourced to both teach us how to make professional paper for multiple purposes including packaging and setting up a small business.

Sharp Airlines: Launceston Terminal display of King Island Artworks in conjunction with Flinders Island Regional Arts. Conversations have commenced with both parties.

Netherby Reunion: July 2016. Early conversations have commenced with President of Historical Society to provide an arts component to the celebration.

TDOTI: February meeting with Artistic Director to explore ideas for a King Island project.

ARTISTS RESIDENCY

Arts Tasmania Rounds: Application for King Island Residency was unsuccessful within a very

competitive round. To date King Island has high a very high success rate in applications to Arts

Tasmania.

Residency Program will be promoted through Regional Arts Victoria and Tasmania early 2014.

VOLUNTEERS

Recruitment drive ongoing. Current volunteers preparing their story of volunteering at the Arts and

Cultural Centre for an article in the King Island Courier and on Facebook.

ADVISORY COMMITTEE

Joint Volunteers and Advisory Committee meeting held Wednesday November 27.

Visitors to the Cultural Centre

As with other local arts businesses visitation has been very slow through November. General feeling is

this is due to poor weather and fewer bus tours.


Page 36 of 74

Legend: T = Tourists L = Locals A = Artists

2012 T L A TOTAL 2013 T L A TOTAL

Jan 159 95 32 286 Jan 199 132 41 372

Feb 169 85 31 285 Feb 269 122 40 431

Mar 267 107 32 406 Mar 206 78 33 317

Apr 137 49 35 221 Apr 80 48 16 144

May 42 43 19 104 May 64 51 19 134

Jun 29 80 41 150 Jun 50 38 15 103

Jul 29 127 37 193 Jul 17 40 44 101

Aug 21 45 23 89 Aug

Sep 30 34 19 83 Sep 148 61 36 245

Oct 90 118 39 247 Oct 173 102 30 305

Nov 167 359 48 574 Nov 122 82 33 237

Dec 36 70 19 125 Dec 0

TOTAL 1176 1212 375 2763 TOTAL 1328 754 2082 2389

CLOSED

Moved Cr S Haneveer Cr D McFie That the Arts and Cultural report be received. CARRIED Minute 285/13

Recommendation:

That the Arts and Cultural report be received.


Page 37 of 74

ITEM 3. YOUTH PROGRAM

GENERAL

The Youth Centre is temporarily located at canteen on the football grounds. The younger kids embraced the move straight away, with the older teenagers slowly following. The general reaction from the young people has been positive. It is a better layout and in good weather they can be more active outside without having to go anywhere.

Council is working with the landlord of the existing youth centre in relation to repairs, but is likely that the youth centre will have to extend the relocation to the football ground over the school holidays.

PROGRAMS/ACTIVITIES

The following activities were undertaken in November 2013:

Healthy cooking night – Spring Rolls

Healthy cooking night – BBQ homemade hamburgers and veggie sides

Healthy cooking night – Spaghetti

Healthy cooking night – Mini pizzas made from left over spaghetti night

Healthy cooking night – Tacos

Moved things to the footie grounds

Cleaned the Canteen and started making it the Youth Centre

Walks around Currie - to wharf

Physical fitness – playing with the volley ball, kick ball, and football on the football grounds.

Played card games – Rummy and Uno

Board Games, Wii, Table Tennis, Billiards, Air Hockey

Movie nights

The Youth Officer participated in the careers day at King Island District High School. This was a good opportunity to illustrate the need for further education to the young people. It also served as a venue to gain an understanding of the background of other professionals on King Island and to build rapport.

The Youth Officer met with Brien Phillips of the Alcohol and Drug Service NW Tasmania again. The informative material on substance abuse that Brien has supplied is on display at the Youth Centre. Continuing to have the information out on the tables has led to more conversations. This could be the first step for a young person to identifying a substance problem - Brien is hoping to continue his presence and/or assistance to the young people of King Island.

The Youth Officer met with Shane from Anglicare again they are actively looking into the services currently offered on island. Anglicare is assessing the needs of the island before committing to the level of service, if any they can provide. When Shane has more information he will be in touch and optimistically some very good things could come from evaluation. Hopefully there will be more to report in coming months.


Page 38 of 74

UPCOMING PROGRAMS/ACTIVITIES

The following activities are planned:

Adventure to Grassy can be rescheduled as the weather seems to be finally clearing up- this would be best if postponed until the next group of Ballarat Clarendon College Students arrive early 2014.

Ranger Shelly has offered to give the kids a lesson on fairy penguins when they go penguin watching (may be difficult if she is on maternity leave).

Become more active in the Community Garden, when it quits raining.

Physical activities: nature walks, beach trekking, flag footie, gym, etc.

Actively trying to make the Youth Centre a compliment to the school curriculum.

ATTENDANCE & OPENING HOURS AT YOUTH CENTRE

Youth Centre participation has been lower in November due to a closure of the Youth Centre and planned days off for the Youth Officer.

The Youth Centre was open most weekdays averaging 12.4 kids a day.

Attendance for November was as follows:

November Attendance

1 16

5 10

6 15

7 4

8 20

18 3

19 0

20 2

21 10

22 5

23 4

25 5

28 4

29 26

Moved Cr S Haneveer Cr D Brewster That the Youth Program report be received. CARRIED Minute 286/13 Cr S Haneveer congratulated the Youth Officer for doing a wonderful job, particularly with teething problems of relocation of the Youth Centre.

Recommendation:

That the Youth Program report be received.


Page 39 of 74

GENERAL MANAGER

ITEM 1. INFORMATION


1. 132/337 CERTIFICATES (CERTIFICATES OF COUNCIL’S POWER)

MONTH

132 337 132 337 132 337

July 15 5 10 5 8 7

August 7 5 11 4 9 4

September 2 2 3 1 5 4

October 5 3 9 7 5 4

November 11 8 7 3 10 5

December 11 7 7 4

January 5 5 4 4

February 9 5 14 4

March 14 10 6 3

April 26 7 10 11

May 18 12 4 2

June 3 10 8 4

Total 126 79 93 52 37 24

2011/2012 2012/2013 2013/2014

2. BUILDING PERMITS

The following building permit applications approved for August under Delegated Authority.

Application No. Owner/Location Description Zone

09/1314 Senior Citizens Club/ Currie

Club Rooms General Business

10/1314 Robert Brennan/Grassy

Shed Garage Village

11/1314 J & R Masters/ Naracoopa

Shed Rural living

3. CEMETERIES – DEATHS/INTERMENT

2011/2012 2012/2013 2013/2014

Deaths 9 17 4

Interment 12 19 4


Page 40 of 74

4. ANIMAL CONTROL

2011/2012 2012/2013 2013/2014

No. $ No. $ No. $

Dogs Registered 481 8,257 478 9,850.25 396 11,357.50

Dogs Impounded 0 0 0

Dogs Euthanized 0 0 0

Dogs Claimed 0 0 0

5. BUILDING APPROVALS

2011/2012 2012/2013 2013/2014

No. Value $ No. Value $ No. Value $

July 2 40,000 3 413,860 1 30,000

August 4 5,057,417 0 0.00 4 280,000

September 1 95,000 1 15,000 3 205,000

October 5 652,800 6 115,000 1 10,000

November 2 125,000 8 339,180 3 318,000

December 1 200,000 0 0

January 3 375,000 1 35,000

February 2 158,000 1 450,000

March 0 0 2 120,000

April 4 100,000 1 130,000

May 4 220,000 3 85,000

June 5 71,500 2 75,000

Total 34 7,094,717 28 1,778,040 12 853,000

Monthly Averages

2.833 591,226 2.33 148,170 2.4 171,000

6. DEVELOPMENT APPROVALS

2011/2012 2012/2013 2013/2014

No. Value $ No. Value $ No. Value $

July 2 920,000 0 0 2 700,000

August 0 0 1 15,000.00 0 0

September 4 0 1 20,000.00 0 0

October 2 0 2 21,211,280 1 300,000

November 0 0 0 0 0 0

December 1 0 0 0

January 0 0 1 450,000

February 0 0 0 0

March 0 0 1 180,000

April 1 0 0 0

May 3 18,000 1 45,000

June 1 175,000 3 40,035,000

Total 14 1,113,000

(min) 10 61,956,280 3 1,000,000


Page 41 of 74

7. SUBDIVISION & ADHESIONS

2012/2013 2013/2014

No. S43A

included No.

S43A included

July 0 No 1 No

August 1 No 0 No

September 1 No 0 No

October 1 No 1 No

November 2 No 1 No

December 1 Yes

January 0 No

February 1 No

March 1 No

April 0 No

May 0 No

June 1 No

Total 8 3

8. FOOD PREMISES INSPECTIONS

2012/2013 2013/2014

Month No. Premises

Inspected No. Premises

Inspected

July 0 0

August 0 0

September 4 11

October 0 0

November 0 0

December 0

January 0

February 0

March 0

April 8

May 0

June 0

Total 12 11

9. PERSONNEL – (November)

APPOINTMENTS Nil CEASED EMPLOYMENT Nil


Page 42 of 74

10. COMPLAINTS REGISTER – (OUTSTANDING)

DEPARTMENT NOVEMBER COMPLETED

YEAR TO DATE

Works 4

9 Corporate 0

Health/Building 0

This report is provided for Council‟s information.

Moved Cr J Beckmann Cr D McFie That the Information report be received. CARRIED Minute 287/13

Recommendation:

That the Information report be received.


Page 43 of 74

ITEM 2. MONTHLY INFORMATION SCHEDULES


The following Information Schedules were released. Confidential Information Schedules are found in

the Closed Council Agenda, with schedules 26-29 being previously reported in Closed Council Agendas:

26 Confidential 27 Confidential 28 Confidential 29 Confidential 30 Confidential 31 Confidential 32 Update on Cape Wickham Golf Course 33 Confidential 34 UTAS survey regarding PTAS

Moved Cr J Beckmann Cr P Youd That the Monthly Information Schedules report be received. CARRIED Minute 288/13

Recommendation:

That the Monthly Information Schedules report be received.


Page 44 of 74

ITEM 3. GENERAL MANAGER ‟S DIARY


NOVEMBER 2013

5 Council Workshop – Hydro briefing to Council, followed by update on Interim Planning

Scheme.

6 Met with Stephanie Jaensch from Cradle Coast Authority.

7 With C Arnold, attended a teleconference to discuss road reserve options in Tasmania.

8 Met with the directors of the Scheelite mine for an update.

8 Met with Jim Benn regarding tourism.

13 Attended a Taswind noise simulator session.

14 With J Thorn, attended IDEAS business development workshop (to encourage new

businesses on King Island).

14 With the Mayor, met a director of Naracoopa Sand Mine for an update on the project.

21 With Cr McFie and other KI representatives, attended a promotional event for Ocean

Dunes Golf development held at Royal Victoria Golf Course.

26 Mayor and General Manger, inspections including

Tin Mine Road

Buttons Road

Ridges Road - vegetation removal

26 Attended the Council meeting.

29 With C Arnold, met with Adrian Eberhardt of PDA Surveyors, regarding their input into

the King Island Interim Planning Scheme.

Moved Cr P Youd Cr R Conley That the General Manager‟s Diary be received. CARRIED Minute 289/13

Recommendation:

That the General Manager’s Diary be received.


Page 45 of 74

ITEM 4. AUTHORITY FOR COMMON SEAL AND DELEGATION


The Local Government Act 1993 provides: “The Common Seal is to be kept and used as authorised by the council. The execution of a document sealed by a council is to be attested by such persons as the council determines.” Council delegations provide: “To comply with the provisions of the LGA relating to the Common Seal. To comply with any policies and procedures of the Council relating to the Common Seal.” That Council note the affixing of the Common Seal on the following documentation:

Contract for Supply of Diesel Fuel – Jet Air Pty Ltd

Moved Cr D McFie Cr R Conley That Council note the affixing of the Common Seal on the following documentation:

Contract for Supply of Diesel Fuel – Jet Air Pty Ltd CARRIED Minute 290/13

Recommendation: That Council note the affixing of the Common Seal on the following documentation:

Contract for Supply of Diesel Fuel – Jet Air Pty Ltd


Page 46 of 74

ITEM 5. ECONOMIC DEVELOPMENT

Reporting Economic Development Officer – Jenny Thorn

PURPOSE To present to Council, a report on Economic Development Activities for 17 November 2013. PARTNERSHIP AGREEMENT

2.1 – Economic Development

The Multi-Species Abattoir committee is conducting a public meeting 16 December. Agenda

to discuss:

o Report on progress made by the KIMSA group

o Feasibility report by consultant Trevor Stone

o Discussion on future direction of KIMSA proposal

Discussion around the review of the King Island Tourism Strategy and Marketing Plan is

underway. It is expected a draft will be presented to stakeholders and finalised in January

2014, providing a plan for March 2014 to March 2015.

It is considered timely to recommence the Travellers Exit Survey at King Island airport, in

order to gain baseline information before any of the imminent developments effect the island

economy. The last exit survey was conducted for the period June 2006 - May 2009 and the

economy has changed considerably since then.

2.2 – Freight and Transport

King Island Shipping Service Project Final Report received.

The Project Report comprises three sections:

o Freight demand analysis - provides a picture of the current and future freight demand,

establishing potential future freight volumes using a number of credible scenarios;

o Benchmarking of comparable services- presents a comparison of similar remote

shipping services in Australia and overseas;

o Identification of shipping service options- building on the first two sections, cost

effective options for shipping arrangements are identified and analysed.

The Project Report concludes that:

o A Bass Strait triangulated shipping service is the most cost effective solution

o A medium sized landing craft provides the lowest cost vessel option

o A single combined general freight and livestock shipping service is the preferred form

of service delivery

o A fully community backed service is an overly risky model for vessel management

The Project Report is available on the DIER website.


Page 47 of 74

MEDIA RELEASE Tasmanian Shipping and Freight: new inquiry (Late Nov 2013) The Australian Government has asked the Productivity Commission to undertake a public inquiry into Tasmania’s shipping costs and the competitiveness of Tasmania’s freight industry. The Commission is to provide a final report to the Government by 7 March 2014. The Commission is to undertake public consultations, invite public submissions, release a draft discussion report to the public and hold public hearings. The inquiry will cover: shipping costs, competition and shipping industry competitive structures

across Bass Strait factors inhibiting the provision of international shipping services to

Tasmania

the competitiveness of Tasmania's freight industry, economic infrastructure and possible reforms that would enhance competition, investment and productivity growth

the merits and weaknesses of current arrangements for supporting freight and passenger services between the mainland and Tasmania, and appropriate future approaches.

The Commission will consult with the Australian Competition and Consumer Commission. The full terms of reference that guide the issues of relevance to the inquiry, are available from our website: http://www.pc.gov.au/projects/inquiry/tasmanian-shipping Who should participate in the inquiry? The Commission invites all interested individuals and organisations to register an interest in the inquiry and you can also participate by lodging written submissions and/or through appearance at public hearings or other discussion forums. Register your interest online

Be kept informed about the inquiry’s progress and key dates through regular updates by registering your interest in the inquiry online at: http://www.pc.gov.au/projects/inquiry/tasmanian-shipping/register-online Make a submission

This is a public inquiry. The Commission invites interested individuals and organisations to make written submissions to assist our initial consideration of the issues under inquiry. The Commission will then release a Discussion Draft setting out its analysis and possible recommendations to the Government. Interested individuals and organisations can then provide their views on the draft through further submissions and/or attendance at the Commission’s public hearings. Information on how to prepare and submit a submission is available from our webpage: http://www.pc.gov.au/projects/inquiry/tasmanian-shipping/make-submission

http://www.pc.gov.au/projects/inquiry/tasmanian-shipping

http://www.pc.gov.au/projects/inquiry/tasmanian-shipping

http://www.pc.gov.au/projects/inquiry/tasmanian-shipping/register-online

http://www.pc.gov.au/projects/inquiry/tasmanian-shipping/make-submission

http://www.pc.gov.au/projects/inquiry/tasmanian-shipping/make-submission


Page 48 of 74

2.5.1 - Wallaby Management The details around the employment and support for the Wallaby Management Coordinator are finalised. DPIWE are in the process of employing the Coordinator, 0.6 FTE until June 2016, who will operate out of the King Island Natural Resource Management Group office.

KING ISLAND BRAND MANAGEMENT GROUP (KIBMG)

Trade Mark registration ‘King Island Dairy’ Opposition to registration of Trade Mark 1400499, the words „King Island Dairy‟ has been withdrawn based on a letter from Lion regarding the King Island Company Pty Ltd intentions for use. Specialist advice confirms that the letter should be sufficient to protect future business operations on King Island, and allow the on-going use of the words „King Island dairy‟ in a descriptive sense by island businesses. This action was supported by the dairy industry and enacted by Mayor Barratt. Customer Service Awards Chamber of Commerce took nominations for Customer Service awards for business and individuals. The feedback on the forms managed by King Island Brand Management group have all been from visitors to the island, so this has been added as a separate category. The Awards will be presented at the Chamber of Commerce December dinner meeting. Brand Management group future activities The group has been operating under Brand King Island Management Policy adopted at the Ordinary Meeting of Council held on 16 October 2007. A review of the Brand Management group Terms of Reference, in conjunction with stakeholders, is considered timely. Many of the activities outlined in the Terms of Reference have been fulfilled e.g. identifying “brand champions”, and developing Best Practice Guidelines for food and tourism sectors. One of the successful initiatives of the Brand Management group was the formation of the King Island Chamber of Commerce. It is considered this group is best placed to continue one of the major objectives, “To promote King Island and its values”. It is considered the objective “criteria and guidelines for promotion for each target sector under King Island brand” is best continued as a role for the Special Committee of King Island Council. Consultation for this review process is underway.


Page 49 of 74

COUNCIL PROJECTS UPDATE

PROJECT DETAILS PERSONNEL TIMEFRAME

Town Hall upgrades Budget $180,000

Sound & light equipment D McFie & T Smith 31/03/2014

Quotes received; details for installation

being progressed

Grant not yet confirmed

Supper room A Johnstone & A Fanning

Design & costing Complete

Repairs to interior & exterior A Johnstone & A Fanning

Skylights & carpet Complete

Painting to be arranged

Estimates for cladding, fascia, guttering Complete

Grant for roof replacement withdrawn by

Commonwealth government

Alternative roof treatment proposed at

Workshop

Bass Strait Renewable

Energy Fund Council electrical upgrade, Budget $73k M Goode

Energy audit is basis for upgrades to council

owned electrical appliances and systems

Seeking input on selection of equipment

and cost.

Community, Budget $40k M Goode

Council suggested convert streetlights to

LED - Hydro supportive; with Hydro to get

back to get back to Council.

Airport Terminal Up-grade Milestones on track A Johnstone & committee

Project estimates within budget

Architectural and structural drawings

complete.

Tender documentation 90%.

Advertise tender Late Jan 14

Commence construction Mar/Apr 14

Grant completion date 1/09/2015

Airport Masterplan Under consideration A Johnstone

Travellers Exit Survey

Conduct exit survey of travellers at King

Island airport for a three year survey period J Thorn

Funding arrangements being discussed

Recreation Complex Upgrade Possibility being discussed V Philbey & committee

Kitchen up-grade

Possibility of use for Youth Centre venue

TCF round 28 EOI a possible fund source 12/03/2014

Parks & Recreation Reserves Playground equipment, War Memorial park A Johnstone 30/06/2014

Playground equipment, Grassy J Beckmann

Footpaths Footpath project, Grassy A Johnstone 30/06/2014


Page 50 of 74

Coastal Access and

Recreation Trails

Existing coastal access and trails being

reviewed J Thorn 30/04/2014

Considering maintenance of existing, and

possible new projects

Signage Projects On-going M Goode 30/06/2014

Roundabout Project

Still seeking sponsorship- corporate and

community G Barratt and Committee 30/04/2014

Approximately $21k pledged to date

Museum up-grades On-going Historical Society

Flavours of King Island

Second Stage- collecting stories and

recipes. New committee to be formed S Marsden Beginning

Netherby Reunion Investigating Cultural Centre involvement S Marsden 1/06/2016

Arts Social Enterprise

Development

Investigating using kelp and seaweed for

papermaking. S Marsden

Looking for expertise

Ten Days on the Island Meeting artistic director S Marsden 1/02/2014

King Island project development 1/03/2015

Community Radio

Investigating partnerships and

establishment with community

S Marsden, D McFie &

committee

DPaC Mini Hubs Project

Department of Premier and Cabinet lead

agency. G Barratt and J Thorn

Referred for Investment Review Process-

Stage 2 submitted to Treasury. Complete

Development of business plan next To be commenced

Recommendation: That the Economic Development report for November 2013 be received.

Moved Cr V Philbey Cr J Beckmann That the Economic Development report for November 2013 be received. CARRIED Minute 291/13


Page 51 of 74

ITEM 6. REQUEST FOR FUNDING FROM COUNCIL BY DPAC FOR COASTAL INNUNDATION MAPPING


PURPOSE DPAC has requested Tasmanian Councils (including King Island) consider contributing funds for the acquisition of data for coastal inundation mapping. DPAC seeks a reply to their request by 24 December 2013. This report seeks direction by Council on this matter. BACKGROUND

DPAC has a statewide project to acquire GIS data using LiDAR, to improve its topographical data.

DPIPWE have been coordinating the procurement process.

Planning for coastal and inland inundation has been a core planning tool for many decades. More

recently work on global warming, sea level changes; coastal inundation and climate adaptation have taken

a higher precedence in recent years.

In the case of King Island, DPAC proposes to acquire data for the “settlement of Currie”.

FINANCES

DPIPWE believes the project may cost between $150k - $200k. The Tasmanian Government has

committed $108k t this project.

DPAC is seeking funding contributions from Tasmanian Councils, and states that southern councils

have committed to assist financially.

At the time of writing this report, Council had sought and is awaiting an indication from DPAC

regarding the amount of contribution they are seeking from King Island Council.

OFFICER COMMENT

The amount of contribution is not specified.

Council has not budgeted for this expenditure.

The data is limited to Currie. If data was to be used in future planning “overlays” it would be more useful to have it for all of King Island. However Currie could be used as a representative sample and extrapolated across the rest of the island.

If Council was to contribute, it is recommended we seek data collection in the current and proposed population areas of Currie, Naracoopa andGrassy.

Recommendation: That Council indicate whether it wishes to contribute to this statewide project.

Moved Cr D McFie Cr R Conley That Council do not contribute to this statewide project. CARRIED Minute 292/13


Page 52 of 74

Copy of letter from DPAC


Page 53 of 74


Page 54 of 74

ITEM 7. EXIT SURVEY OF TRAVELLERS AT KING ISLAND AIRPORT

Reporting Economic Development Officer – Jennifer Thorn

PURPOSE It is considered timely to recommence the exit survey of travellers at King Island airport, in order to gain baseline information before any of the imminent developments affect the island economy. Developments such as mining activities, golf tourism, and TasWind projects may well have an influence on travel within a year.

Robust baseline data is essential to deriving accurate information about the effect of these developments on travel to and from the island, and as indicators of trends in economic activity.

It is proposed to conduct the survey for a three year survey period, which should provide the information sought about changes and trend in the island economy.

The visitor survey may be used as baseline data to inform future decision making by Council and other stakeholder groups. It could also incorporate questions that allow visitors to indicate what may encourage them to return.

STRAGIC GOALS Undertaking a visitor survey will provide data that may assist future council decisions relating to several of Council‟s Strategic Objectives (Strategic Plan 2010 – 2020), including:

Economic viability o Increased population o Existing and new business development o Marketing o Transport services and infrastructure

HISTORY There have been three visitor surveys going back to the „90‟s. The last exit survey of travellers at King Island Airport was conducted over a three year period (2006 – 2009), by King Island Council with support from CCA and Tourism Tasmania.

As the only form of passenger transport to and from the island is by air, the survey provides valuable

information about trends within the community and economy. The information gained is useful in:

determining travel needs for education and health purposes;

planning infrastructure and facilities;

assessing visitor impressions of island services;

collating data essential for funding grant applications etc.

informing future decisions

The survey was suspended in June 2009 as the responses had returned consistent results over the three

years period. The expectation is that a three year survey period should provide the information sought.


Page 55 of 74

FORMAT OF SURVEY Two methodologies have been considered, to date: 1. Using the same methodology, questions and the format for interview as in past surveys (Preferred):

Conducted on an 8 day cycle;

Interviewing all exiting passengers on all regular passenger transport on the sample day;

Residents and/or under 15 fill out a shortened form.

Estimated cost: $20,000 per annum, inclusive of interviewing cost.

or

2. Engage Roy Morgan Research- for survey, data collation and reporting.

Flinders Island is currently using this process funded through an MOU with Tourism Tasmania.

Quote received: Year 1, $34,000; Years 2 and 3 discounted ~$30,000 p.a.

N.B. this exclusive of interviewing cost

Extrapolations are based on Bureau of Infrastructure, Transport and Regional Economics (BITRE)

figures for regular passenger transport (RPT) for both methodologies.

RESOURCES AND PARTNERS Discussions have been underway between DEDTA, King Island Tourism Inc and Cradle Coast Tourism Executive. The project fits the objectives of the Economic Diversification schedule in the Partnership Agreement. Initial discussions with DEDTA have indicated support to the concept, although further discussions are required.

The Draft Destination Marketing Prospectus, as discussed with KITI and Cradle Coast Tourism

Executive, includes conducting a visitors‟ exit survey. Market research conducted by Tourism Tasmania

does not provide the detailed information that is required for King Island, given the small sample size

for King Island. An approach to Tourism Tasmania for a contribution of resources to progress this

activity has been made. The response is that there are no further resources available for this financial

year, and that a request for contribution for following years should be directed though the Cradle Coast

Regional Tourism Association.

FINANCE

Using the preferred survey model:

It is estimated visitor survey will cost approximately $20,000 annually.

It is proposed that Council seek matching funds from another source.

Council has allocated $30,000 in the 2013/14 budget for marketing. The $10,000 Council component could be funded from this source.

Recommendation:

1. That Council contribute $10,000 each year for three years, towards the cost of conducting an Exit Survey of Travellers’ at King Island Airport, providing there are matching funds from another source.

2. Once funding is secured, Council will conduct the survey using a similar methodology to the previous three year visitor survey.


Page 56 of 74

Moved Cr S Haneveer Cr P Youd That Council defer a decision regarding funding of the Exit Survey of Travellers for twelve months until the next budget process of 2014, and we seek matching funding to assist us, possibly from Cradle Coast Authority. Moved an amendment to the motion. Cr D Brewster Cr V Philbey That Council defer a decision regarding funding until the 2014 budget process. For: Cr D Brewster, Cr V Philbey, Cr S Haneveer, Cr P Youd, Cr R Conley, Cr G Barratt. Against: Cr D McFie, Cr J Beckmann The amendment became the motion. For: Cr D Brewster, Cr V Philbey, Cr S Haneveer, Cr P Youd, Cr R Conley, Cr G Barratt. Against: Cr D McFie, Cr J Beckmann CARRIED Minute 293/13


Page 57 of 74

COUNCILLOR & DELEGATE REPORTS

ITEM 1. LOCAL GOVERNMENT ASSOCIATION OF TASMANIA – FINANCIAL SUSTAINABILITY FORUM

Reporting Manager Corporate Services – Zoe Behrendt

SUMMARY

I attended the LGAT Financial Sustainability Forum on 20 and 21 October 2013. There were a number

of matters of interest. A brief outline of the key items is shown below and a copy of the agenda

attached.

KEY MATTERS

Procurement – options to buy through industry were presented. Various options exist and King

Island Council uses this where savings can be achieved.

Audit Panels – Currently recommended, these will soon be compulsory, and will be established

in addition to the existing internal and external compliance measures. There will be a time and

money impact to operate these. The audit panels will likely identify areas of work that require

attention, and addressing these findings will require increased staff or consultant time and

money. Independent members of the audit panel will be required to possess relevant

qualifications to be appointed to the panel. DPAC suggested that small Councils could share

audit panels.

New legislation to be introduced – Councils will be required to have the following documents:

1. Long Term Financial Plan – 10 years – current plan requires updating 2. Long Term Strategic Asset Management Plan – 10 years – Current plan is largely updated,

Council working group formed 3. Strategic Plan – 10 years (currently this is 5 years) – Current plan will need to be updated with

community consultation 4. Asset management policy – current policy to be reviewed 5. Asset management strategy – new requirement. Could go in the Asset management Plan 6. Financial Management strategy – new requirement. Could go in the Financial Plan.

These plans must comply with guidelines and the majority must be updated on either an annual basis or every four years. The legislation has not been proclaimed but DPAC have confirmed that they expect that these plans to be in place by 1 July 2014. This will add cost and new work to Council. There may be some funding available from LGAT for assistance with this.

Community engagement – a couple of speakers outlined approaches to community engagement when developing the above plans. Community buy-in is extremely important in relation to expectations of service levels as this then flows through to how the money is allocated and whether the community is willing to fund new assets or services.

There were some very experienced and engaging speakers who are acknowledged in local government at a national level. John Comrie (JAC Comrie Pty Ltd), John Howard or Jeff Roorda (both Jeff Roorda & Associates) are leaders in their fields both strategically and technically.


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OVERALL IMPLICATIONS FOR COUNCIL

To comply with the forecast changes, Councils will need to provide greater levels of funding for audits,

reporting, policy maintenance, financial and asset management and reporting, sustainability ratios,

auditing of other bodies etc. This will compete with the delivery of other services in the Council budget

for 2014/15 and future years and require increased resources in this area for the next six months.

Increased funding for governance will need to be addressed as part of future budgets.

Moved Cr S Haneveer Cr D McFie That the LGAT Financial Sustainability Forum report be received. CARRIED Minute 294/13

Cr Haneveer congratulated the Manager of Corporate Services for providing the report to Council.

Recommendation:

That the LGAT Financial Sustainability Forum report be received.


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ITEM 2. AUSTRALIA DAY CELEBRATIONS

Reporting Councillor – Jacqueline Beckmann

PURPOSE This report is an information update for Councillors in relation to the Australia Day Celebrations at Grassy, and associated expenditure.

AUSTRALIA DAY AMBASSADOR The King Island Woolworths Australia Day Ambassador for 2014 is Posie Graeme-Evans. A short biography from her official website www.posiegraemeevans.net is provided below:

Posie is the author of five novels, most recently The Island House. She has worked in the Australian film and television industry for the last thirty years, creator and producer of hundreds of primetime television programs, including "McLeod's Daughters" and "Hi-5". She lives in Tasmania with her husband and creative partner, Andrew Blaxland.

This Australia Day Ambassador program is funded by Woolworths. It is hoped that Ms Graeme-Evans will arrive on King Island in time to attend the fly-in race day, which takes place on the day before the Australia Day celebrations.

AUSTRALIA DAY GREAT IDEA GRANT Council has been successful in its application for funding for 2014. The Department of Premier and Cabinet have awarded Council $2,000 towards the cost of a chainsaw sculpture.

FUNDING Council allocated $5,000 to Australia Day Celebrations in the 2013/14 budget. Other funding has been sourced to top up this expenditure.

Quotes have also been sourced for playground equipment in Blackwood Street, which will be funded by the KI Scheelite Infrastructure funding, as discussed previously with Council. It is hoped to have this equipment installed in time for Australia Day. This cost was originally budgeted at $20,000 and savings have been made to bring the expected cost down to $10,100.

Moved Cr J Beckmann Cr D McFie That Council receive the Australia Day Celebrations report. For: Cr J Beckmann, Cr D McFie, Cr D Brewster, Cr V Philbey, Cr P Youd, Cr G Barratt Against: Cr S Haneveer, Cr R Conley CARRIED Minute 295/13 General Manager Mark Goode left the meeting at 5.58pm. General Manager Mark Goode re-entered the meeting at 5.59pm.

Recommendation:

That Council receive the Australia Day Celebrations report.

http://www.posiegraemeevans.net/


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Cr D Brewster foreshadowed a motion. Moved Cr D Brewster Cr S Haneveer That expenditure on a Grassy playground and footpaths be deferred until such time as the motion 247/13 “That Council initiate a process to actively engage with the Grassy community to identify and develop a strategic plan for township beautification and capital expenditure into the future. The process should capture community aspirations and priorities for say the next ten years and deliver a plan funded from the Grassy Infrastructure Fund and Council Annual Budget as funds permit” be undertaken. For: Cr D Brewster, Cr S Haneveer, Cr R Conley, Cr V Philbey, Cr P Youd Against: Cr D McFie, Cr J Beckmann, Cr G Barratt CARRIED Minute 296/13

Item Budget Funding Source

Australia Day Celebrations

Entertainment – Band $250 KIC Aust Day

Entertainment - Other FREE

Advertising $250 KIC Aust Day

Awards (medallions etc) $300 KIC Aust Day

Miscellaneous supplies (pies for pie-eating contest etc)

$500 KIC Aust Day

Depot Costs - Labour/Plant/Generator etc $800 KIC Aust Day

Ambassador costs $200 KIC Aust Day

Total $2,300

Chainsaw Sculpture

Cutting down trees $3,000 KIC Operational Budget

Sculpture cost ($7,000 total) $2,000 DPAC

$2,300 KI Scheelite Community Fund

$2,700 KIC Aust Day

Total $10,000

Grassy Playground

Playground Equipment $8,600 KI Scheelite Infrastructure Reserve

Freight $500 KI Scheelite Infrastructure Reserve

Installation costs $1,000 KI Scheelite Infrastructure Reserve

Total $10,100


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MINUTES OF OTHER ORGANISATIONS

ITEM 1. MINUTES


The following copies of Minutes are attached for Councillors information:

King Island Historical Society - Minutes 26 October 2013 Arts & Cultural Centre Advisory Committee and Volunteers Joint Meeting - Minutes 27 November 2013 King Island Natural Resource Management Group - Minutes 11 November 2013

Moved Cr R Conley Cr P Youd That the Minutes of the following Organisations be received King Island Historical Society - Minutes 26 October 2013 Arts & Cultural Centre Advisory Committee and Volunteers Joint Meeting - Minutes 27 November 2013 King Island Natural Resource Management Group - Minutes 11 November 2013 CARRIED Minute 297/13 Cr D Mc Fie left the meeting at 6.40pm to request students in the hall reduce the level of noise being generated. Cr D McFie re-entered the meeting at 6.41pm.

Recommendation:

That the Minutes of the following Organisations be received:

King Island Historical Society - Minutes 26 October 2013 Arts & Cultural Centre Advisory Committee and Volunteers Joint Meeting - Minutes 27 November 2013 King Island Natural Resource Management Group - Minutes 11 November 2013


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Arts and Cultural Centre Joint meeting Advisory Committee and Volunteers

Wednesday, November 27, 2013. 2.00pm

Present: Zoe Behrendt KIC, Peter Nunn DS&RA, Andrew Blake ARTS REP, Pam McKay V, Nubar Ghazarian V, Sally Marsden CCC

Apologies: Jerome Pape KIDHS, Sarina Laidler KIH&HC, Pam Fanning V,

COMMENTS ACTION WHO FOLLOW-UP COMMENTS

Welcome

Welcome to Zoe Behrendt, Director for Corporate Affairs King Island Council.

Introduction to representatives of both committees. Zoe will be attending our

Advisory Committee meetings

Welcome to representatives of Advisory Committee and Volunteers

Outline of the purpose and function of the joint meeting as an opportunity to

meet and hear how both committees support the Arts and Cultural Centre and

it's role on the island.

Previous

Minutes

COMMENTS ACTION WHO FOLLOW-

UP

Read and

discussed.

Read and discussed and accepted at the conclusion of the meeting. with new

members and the joint meeting there was a lot to discuss

Terms of

Reference -

review

Terms of Reference for a Special Committee of Council read and Zoe made

informed comments on what changes we could make and how they can inform our

meetings and commitment to our Advisory Committee.

An opportunity to review and revise in relation to number of representatives,

relevance of representation - perhaps there are other organisations that could be

Sally will track changes,

discuss with Zoe and send

them out to committee

members before the end of

2013

Advisory

Committee


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encouraged to come onto the committee. February meeting we elect new members.

Discussions welcome.

Vision Statement To be reviewed and discussed. One change identified and accepted: It's (remove it's)

more than a Gallery....an insight into King Island

Sally and Anne Ghazarian

to meet and make

suggested changes.

December 2013

Social Enterprise Paper making using natural materials such as seaweeds and kelp. All agreed that this

is worth further investigation both within the community- who may be interested in

being supported in setting up a professional small business and professional paper

makers to workshop both paper making and setting up a small business.

Sally will make further

enquiries for the next

meetings.

Sally

Re-painting

exterior of

A&CC

Paint has been purchased ready to be tinted. Community members have been

invited to brainstorms ideas

First meeting Tuesday 3

Nov

Sally

A&CC Branding Use the King Island Brand logo. Design needs to be confirmed and implemented Encourage our artists to

come up with a design and

confirm for meeting Feb

Sally

New Business COMMENTS ACTION WHO FOLLOW-

UP

Art Bank Progressing with A&CC Coordinator assisting KIDH&HC with requisitions and

Council would like new works for display. Public Liability needs to be investigated

Zoe will make enquires

with Councils insurer.

Zoe


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Residency

Program

Arts Tasmania Cultural Residency: Hobart Jeweller Shana Mayben.. will also hold

Jewellery workshops

Independent Residency: Composer Ekrem Mulayim. Research period for 1 week in

July

Artistic Program Developing plan for 2014/15 presented to meeting.

Summer events:

December 2013 Dianne Blake prints

January 2014 Nick Johannsohn photography

February 2014 Bridget Levy paintings

Continue to develop and

circulate to the committees.

Sally

Volunteers Recruitment ongoing. Volunteers are beginning naturally to move onto new

horizons.

Prepare article for Courier and Facebook page about volunteering experience at the

Arts and Cultural Centre

Ingoing recruitment of

volunteers

Sally and

volunteers/Advisory

Committee

Next meeting November 27, 2013

Action Points New social enterprise - paper making project. Investigate more

Arts and Cultural Centre Design to be firmed up ready for painting

Recruitment of new volunteers - collect Volunteering stories from

Volunteers

Public Liability to cover artwork in public buildings

Next Meeting: FEBRUARY 2014 Meeting Closed at 3.00 pm


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Draft KINRMG Committee Meeting MONDAY, 11th November 2013 at 5.30pm in the KIRDO Building Training Room.

Present. Jenny Thorn, David Leguis, (DPIPWE Game Management Branch), Greg Morris, Ana Pimenta, Nick Johannsohn, Royce Conley, Tim Woodburn, Margaret Bennett. Apologies. Graeme and Margaret Batey, Shelley Graham, Helen Strickland, Donald Graham, Gary Sutton, Eve Woolmore. Minutes of the Last Meeting. Moved by Greg Morris as correct, Seconded Royce Conley. Carried. Business Arising.

The Victorian Wader Study Group will be on the island from 18th to 24th November to retrieve geolocators from the Ruddy Turnstone on which they were deployed in the autumn. BOKI and the KINRMG to put an article on their Facebook page encouraging any interested people to participate or just go along to learn more these migratory birds.

Other Raptor Sightings. Ana is interested to learn the whereabouts of White Bellied Sea Eagles.

Landcare Facilitator- CCNRM have submitted a MERI plan to federal department and await response.

HBL and the Bird Hide. A bird hide was built by the Men's Shed to be put at the mouth of Porky Creek, but it appears to be too flimsy for such an exposed spot. An idea was to use this one in a more sheltered location near the Sea Elephant car park and walking track, and to get the Men's Shed to construct a more solid bird hide to be located near Porky Creek. It will have to be strong, suggested it be made from pine posts. Tim to follow this up.

Landscape Linkages Donald will contact Tasmanian Land Conservancy for map of properties and position statement.

This will inform planning and priority areas. Land for Wildlife and Covenanted properties should also be considered. A suggestion that suitable habitat be provided for migratory birds and the potoroo. This could be a project that the new facilitator could work on. GENERAL BUSINESS. Wallabies. David Leguis spoke about the Partnership Agreement between State Government and Council. DPIPWE will contribute $170,000 to employ a facilitator. DPIPWE, KIC and KINRM have formed a Steering Group and will set directions. Interviews will take place on 12th November with people interested in the position of 3 days per week for 3 years. The successful applicant should begin mid December or early in January 2014. A side by side quad will be provided and will be set up for shooting. Fallow Deer. These deer are all over the island now. DPIPWE want them controlled. Permits will readily be handed out. The last few in eradication are the hardest and most expensive to eliminate. The deer can cause considerable damage to vegetation. Private property access can be an issue. Deer control could go hand on hand with wallaby control.


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Pheasants. David Leguis also counted some transects for male and female pheasant as none are being released any more. He thought the numbers appeared to be down, but he did the count on a windy day. CORRESPONDENCE. 1. Tas. Community Fund - the outcome of the grant for a new vehicle would be known by December

12th. 2. CCNRM - Weed Cards will be mailed soon. Ana will take them to the KI Show, Field Days etc. 3. Weed Officer, Kiowa Fenner- Ragwort letter sent. At the meeting with Kiowa, Council and

KINRM it was suggested to ask for corporate funding to help execute this task. Jenny will follow up with Council..

4. Graeme Stevenson, Beetles on King Island- Graham is interested to know if and what types of dung beetles are still on the island and how many survived. He would like to involve the kids, put pictures of them on Facebook, set traps in 2014 and maybe release some more. It was suggested that this should be part of a Strategy Project and could involve Peter Ball and Robin Thompson from DPIPWE.

Project Officer. Nick Johannsohn. Nick explained that he has taken up a full time position at the Dairy Factory, but will do his work at weekends and in his spare time with help from Ana. The Biodiversity Fund wanted more information, so the application has been back and forth to Canberra a couple of times now, this won't hold stop the funding, but it could be delayed. Grassy Weed Day. Nick is to meet with the Grassy residents and catalogue the weeds which are of greatest concern, and how big the areas of them are. Some of these weeds are Spanish heath, pampas and gorse. The spread of weeds on the mine site is very unsatisfactory. Community engagement on weeds could expand to the Naracoopa area too. Tree Planting. NRM have been planting trees in the northern part of the island at Disappointment Bay and on Haines Road. The last trees in this area have been planted. Unfortunately Nick cut his leg but the surgery did not class it as a Workplae injury. The cut was stitched up under Medicare on a Saturday and has healed well. Nick was impressed at the 1st aid knowledge of his fellow helpers. Eve will be asked to help train Ana and Nick on how to use the Taswind maps. The maps could be used for wallaby management, but they may use Google Earth where they can zoom right in. PROJECT MANAGER. Eve Woolmore. Approval was given for a variation to the Caring for our Country funding for fencing at Boggy Creek. The cost to fence out the livestock for tree planting was too great, so more weed control will be carried out and ground cover like pig face will be planted. PROJECT OFFICER. Ana Pimenta. The Fauna Book should go to the printers this week. Soil Biology Workshop. Ana said the workshop was a successful day with interesting speakers. The following day, soil biology samples were taken from 13 sites from all over the island. The results should be known by the end of November. Ana is happy to run more workshops if there is enough money. Norman Wettenhall Foundation for native browsing mammals‟ survey expression of interest has been accepted. A final application has been submitted to monitor cages with cameras for 3 years to the value of $10,000. CCNRM Officer. A new representative is needed for this position. Air fares are paid for the rep to attend the CC meetings. The position will be advertised.


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FINANCIAL. Royce Conley moved the accounts be payable and received. Seconded, Greg Morris. Carried. Meeting closed 7.05pm. Next meeting.


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CLOSED COUNCIL


That the General Manager has authority to direct certain matters to the Closed Council section of the Agenda. Council is required to move that the matters listed, be dealt with in „Closed Council‟, and the resolution should specify the grounds on which the meeting is closed to the public. The following items are included in the Closed Council Agenda for the reason that the matters to be discussed are considered to relate to personal and/or staff issues, information that is commercial in confidence and/or matters relating to actual or possible litigation involving the Council or staff of the Council.

Minutes of the Ordinary Meeting of Council (Closed Council) 26 November 2013.

Accounts Paid

Credit Card Statements

„Confidential Monthly Information Schedules

Australia Day Awards

Moved Cr R Conley Cr P Youd That Council move into Closed Council to deal with confidential matters. CARRIED Minute 298/13

There being no further business, the Ordinary Council Meeting closed at 5.43 pm.

Confirmed as a true and accurate record of proceedings.

Mayor: …………………………………………………. Date: ………………………………………..

Recommendation:

That Council move into Closed Council to deal with confidential matters.

Documents

KING ISLAND COUNCIL December 2013... · Ordinary Meeting of the King Island Council ... and provide background information about the process for ... 21 Attended the annual “SeaRoad”