Kingston Partners for a Safe Community Safety Group

2012 Fall CORE & SGAP Meeting

Carmela Coffa Safety Groups Program Carmela_Coffa@wsib.on.ca

Fall 2012 Agenda1. 2011 Rebate Formula and Group Results

2. Review of Step 4 & Step 5 Evaluation and Acknowledge Success and Make Improvements

4. Review of Maintenance of Previous Year’s elements

5. Year End Reporting Requirements CORE and SGAP firms

2012Safety GroupsProgram

up to

4%6%Max.

up to

1%= +

PerformanceGROUP REBATE

For improvements toLTI frequency rate

For improvementsto severity rate

+For successful program

implementation

• Frequency & Severity improvement must exceed preset performance threshold. • Achievement score is subject to a performance improvement threshold of 0.5/2 or rebate reduced by half.• Performance calculated by comparing the two most recent years with two prior years.• An employer with a traumatic fatality in the program year will be disqualified from the Safety Group rebate.

*Based on Group premiums paid

2011 Rebate Formula

up to

1%

5.72 % 3.96 Improvement 20.26% =1% 13.70%=1%

KPSC 2011 Rebate Results

42 Firms participated in total rebate of

$ 138,590.52 !

Congratulations ….Well Done

Step 4 - Evaluate• Two Part Documented Process to

determine if Standard is working & achieving the desired result

1. Checking to see if what is done in the workplace meets the current company standards and expectations. Compare workplace compliance to company standards by documented :

observations interviews inspections job site audits surveys quizzes third party assessment

2. Compare standard/programs to SG Program requirements, law level and your own company requirements to ensure they are up to date . Documented evidence may include minutes of JHSC ( listing standards

reviewed, decisions made, actions assigned etc )

management review and analysis third party assessments etc.

• Review 16 and 17 of SG Employer Guidelines for more information

Step 5 - Acknowledge Success and Make Improvements

Based on results of your Evaluation:• Make Improvements = Develop an action

plan to assign changes/updating of programs and follow for completion

• And recognize everyone who contributed to successful accident prevention activities by meeting and surpassing company standards– performance evaluations, letter/memo from president, health & safety

awards, public recognition - i.e. coffee & donuts for JHSC and/or employees, staff meeting, banquet, newsletter article, bulletin board display

7

Maintenance of Previous SG Elements i Annual Standards Review – date and sign review process

i Suggest to circulate policies & procedures for comments from front line and supervisor staff, or assign to JHSC to add to agenda to review and include in JHSC minutes

i Revisit communicationi Include in a tool box talk, staff meeting, newsletter, new postings

i Train new, transferred or returning staff as requiredi Include in orientationi Review training requirements that expire and ensure up to date

i Annual evaluation of elements – are standards being followed, up to date and are being complied with ? i Get senior management & JHSC involvedi Employee questionnaire or quizi Include elements in workplace inspection or company audit

Documentation for each step is required • * All 5 Steps above must be completed by December 31st of calendar year (no carry over of steps

4 and 5 to March 30th of next year. See page 54 of 4th Edition Employer Safety Group Guidelines

CORE Year-End Program Requirements

• Complete and ensure Sr Management sign Year-end Achievement Report & Maintenance Report(s) . Send to sponsor by due date – have verification documentation available

• Complete/update your Workplace Assessment• 10% of Safety Group participants will be selected for

Validation Audit in spring 2013. If selected, sponsor will notify you prior to wsib makes direct contact to select date.

• At time of audit, ensure all documentation for each step (and all training records) are available at time of audit.

SGAP Year-End Program Requirements to sponsor

SGAP Year-end Achievement Report completed with Sr Management signature

In addition to the Year End Achivement Report, provide a copy of the following:

1. Standard for HSMS2. Internal Auditor Training Record 3. Completed HSMS with Sr Management signature 4. Continual Improvement Plan signed by Sr Management5. RTW-Results of Work Reintegration Policy Review