Knowledge Management (KM) with Special Reference to Libraries

Dr. Kalyan Kumar BhattacharjeeJoint Registrar (Establishment - I, II)

Indian Institute of Technology Delhi

Email : kalyan@admin.iitd.ac.in

Forth factor of economic

progress

Growth of Research Publications (2000-2018)

13,09,092

14,18,79814,87,762 15,70,488

15,70,488

19,15,649 20,03,909

21,33,21922,28,631

22,28,631

24,61,051

26,21,713

27,50,21628,65,056

29,17,028

28,80,56429,66,969

31,01,887

31,59,996

0

5,00,000

10,00,000

15,00,000

20,00,000

25,00,000

30,00,000

35,00,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Leading Countries

US, China, UK, Germany,

Japan

SubjectsMedical, Engineering, Physics,

Astronomy, Biochemistry, Genetics, Molecular Biology, Comp Sc., Material Sc., Social Sc., Chemistry, Mathematics

Funding Agencies

Citations

Getting signal out of noise

Journal Impact Factor

Collaboration

KM Preamble

The basic objective of KM is to ensure that the right

information is delivered to the appropriate place or right

person at the right time to enable informed decision

making.

KM utilizes educational technology tools for enhancement

of teaching-learning process.

KM, is the process through which organizations generate

value from their intellectual property and knowledge-based

assets.

Knowledge Blocks

Tacit and Explicit

Tacit (Peoples Knowledge, it

manifests through actions. Highly

personal. It is deeply rooted in

individuals experience, values,

ideas. It lies in active memory of

individual or group)

Explicit (Coded in manuals,

procedures and rules, formula, flow-

chart, specification, which can be readily

transferred)

Data

Knowledge(understanding pattern

i.e. relation of relations)

Information(understanding relations)

Wisdom(understanding principals)

Paper-based

Multimedia

Digitally-Indexed

Digitally-Active

Intellectual Property © ™ (sm)Patents

Knowledge Pyramid

Four Ways to Creating Knowledge

To

Explicit

Knowledge

Tacit

Knowledge

From

Explicit

Knowledge

Tacit

Knowledge

Socialization Externalization

Internalization Combination

Adapted from ‘The Knowledge Creating Company’,

(SECI Model) Nonaka and Takeuchi (1995)

TestDesign Build

Review

Implem

ent

Creates operational knowledge

Individuals exchange & combine knowledge and then Creates systematic knowledge which is more powerful.

translation into comprehensible forms that can be understood by others. Creates conceptual knowledge

Sharing of members’ experiences and mental models through face-to-

face communication.

Knowledge Creation

• Library KM Portal

• Database of Thesis

• Indexing

• Change of forms.

• ON Job Training

• Implementation of Projects

• Database of on-going Research Projects

• Outcome of old Research Projects

• Minutes of Committees

• FAQ

• Brain storming Conferences

• Symposium

• Case Writing W/S

Knowledge

ForumsCreation of

Knowledge

ShareInternalize

KM Components

70% 10%

20%

Attitudes, Sharing intentions

Skills, Team Work,

Motivation level,

Vision/ Objectives,

Communities,

Individual Standards

Data stores & formats,

Network, Internet,

Data Mining & Analysis,

Decision tools,

Automation Standards

PROCESS

K-Maps, Work flows,

Integration, Best Practices,

Business Intelligence

Standards

PEOPLE TECHNOLOGY

LEARNING

n% = effort required

Knowledge LOSS

• Loss of Key Resource Person

• Non-documentation

• Ignorance

• Poor Organization Culture

Detailed Representation of Frame Networkframe0

f_name: university

phone: (default: - 011686971)

address : (default - IIT Delhi)

frame1 frame2

f_name : department f_name : hostel

a_part_of : frame0 a_part_of : frame0

programme : [Btech, Mtech, Ph.D] room : (default - 100)

frame11 frame21

f_name: faculty f_name : nilgiri

a_part_of : frame1 is_a : frame2

age : range (25 - 60) phone : 0116862345

nationality: (default - Indian)

qual: (default - Post graduate)

frame12 frame13

f_name : science faculty f_name : renuka

ako : frame11 is_a : frame12

qual : (default - M.Sc) qual : Ph.D

age: 45

adrress: Janak Puri

Coding of frames in Prolog

frame(university, [phone (default, 011686971), address (default, IIT Delhi)]).

frame(deaprtment, [a_part_of (university),programme ([Btech, Mtech, Ph.d]))]).

frame(hostel, [a_part_of (university), room(default, 100)]).

frame(faculty, [a_part_of (department), age(range,25,60), nationality(default, indian), qual(default, postgraduate)]).

frame(nilgiri, [a_part_of (hostel), phone(011686234)]).

frame(science_faculty, [ako (faculty),qual(default, M.Sc.)]).

frame(renuka, [is_a (science_faculty), qual(Ph.D.), age(45), address(janakpuri)]).

KM Strategies

• Rewards (as a means of motivating for knowledge sharing)

• Publishing of cross-project learning

• Periodic reviews of after action

• Knowledge mapping (knowledge repositories within organization

which is accessible by all)

• Expert directories. Master-apprentice relationship.

• Best practice transfer

• Knowledge brokers (some organizational members take on

responsibility for a specific "field" and act as first reference)

KM in Library Science Perspective

• To identify the best fit journals in which to publish papers.

• Conduct scientific literature review and also helps in manually

creating, maintaining and sharing reference lists.

• Discover most impactful research and emerging research trends

• Uncover potential collaborators

• Identify the hidden trend and pattern of research publications

• Integrate with thousands of world’s scholarly journals.

• Translate Knowledge into socio economic opportunity

Can you enter Institute’s

Affiliation ID ?

How can I improve the institutes Research

Publication ranking ?

Let us connect with the Global

Network of eResources

Here is our Affiliation ID

Your H-Index graph is moderate. Go for

Collaborative Research

Whom to

collaboratewith ?

UCL, University of Toronto, University of Tokyo are in the same

line of researchCan you do Predictive Analysis

on emerging trend and

impactful research topics Let us check Data Analytics Portal

Conversation 2022

With your institutional expertise, you may concentrate on Molecular Biology,

Genetics and Materials Science

From where get

we funding from ?

National Science Foundation, European

CommissionCan you suggest some portal for scientific

literature review ? Contact Scopus and Web of Science. They have many solutions.Can you suggest which journals

publishes quickly ?Refer to the Publishers Index which is constantly curated

on its metadataWhich internal program

shall I allocate additional resources to ?

Last year you allocated larger portion of available grants to Medical Engineering

Team, allocate to Material Science as wellThanks a ton !

Work with agencies to boost international perception of your institute. Highly cited

researcher, lab and department is X, Y & Z.

Conversation 2022

Blue Print of Academic Excellence

Institutional Excellence

Knowledge Base

Knowledge Creation Process

Growth of KM as a Research Subject (2000-2018)

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2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Articles 225639Conference Papers 81279

THANK YOU