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Kuwait Gulf Oil Company (KGOC)
Fusion AR: Payments User Manual
Author: ITS
Creation Date: Aug 4th, 2015
Last Updated: 22-Dec-2015
Document Ref: <Document Reference Number>
Version: V1.0
Approvals:
<Approver 1>
<Approver 2>
KGOC Fusion AR Payment User Manual
Document Control ii
1 DOCUMENT CONTROL
1.1 Change Record
3
Date Author Version Change Reference
04-AUG-2015 ITS V1.0 No Previous Document
22-Dec-2015 Azhar Segregated document & formatted
1.2 Reviewers
Name Position
Gupta Kollapudi Accountant – KGOC
1.3 Distribution List
Name Position
Gupta Kollapudi Accountant – KGOC
KGOC Fusion AR Payment User Manual
Document Control iii
Contents
1 Document Control ...................................................................................................... ii
1.1 Change Record ............................................................................................................ ii 1.2 Reviewers ..................................................................................................................... ii 1.3 Distribution List ............................................................................................................. ii
2 Introduction ................................................................................................................. 1
2.1 Scope and Purpose ...................................................................................................... 1 2.2 Background .................................................................................................................. 1 2.3 Creation of receipts (CASH) ......................................................................................... 1 2.4 Creation of Misc Receipts............................................................................................. 5 2.5 Creation of Remittance process ................................................................................... 8
3 Open and closed issues .......................................................................................... 12
KGOC Fusion AR Payment User Manual
Introduction 1 of 12
2 INTRODUCTION
2.1 Scope and Purpose
The purpose of this document is to explain the NEWLY created process for Receivables in Oracle Fusion. The idea is to explain in details step by step procedures that are intended for end User community that belong to FSG Groups (AR Receipts).
Oracle Fusion Receivables enables you to manage customers, execute transactions and review the customer balances.
2.2 Background
The basis of this document is the Solution Design provided in the OUM MC #040 Functional Design of Fusion Receivables ( KGOC) as approved by KGOC and standard features wherever applicable.
2.3 Creation of receipts (CASH)
Step Action
1. Begin by navigating to the Receivables Balances work area.
Click the Navigator menu.
2. Click the Receivables Balances link.
KGOC Fusion AR Payment User Manual
Introduction 2 of 12
Step Action
3. Use the Receivables Balances work area to view payment information and process receipts.
Step Action
4. Click the Create Receipt link.
5. Use the Create Receipt page to create receipts to apply to open debit items.
6. Use the default receipt type of Standard to create a standard receipt.
KGOC Fusion AR Payment User Manual
Introduction 3 of 12
Step Action
7. Click the Receipt Method list.
8. Click the Cash Deposit from LOV - list item.
9. The selected method populates the Remittance Bank region with remittance bank information.
10. Enter the desired information into the Receipt Number field.
Note: Receipt Number will be generated automatically for “Cash “ Receipts
If Receipt Type is “Cheque” the receipt number should be entered “Manually” into the Receipt Number Field
11. Click in the Entered Amount field.
12. Enter the desired information into the Entered Amount field. Enter a valid value e.g. "1000.00 KWD”
KGOC Fusion AR Payment User Manual
Introduction 4 of 12
Step Action
13. Click the Search: Account Number button.
14. Click in the Account Number field.
15. Enter the desired information into the Account Number field. Enter a valid value e.g. "1%”
16. Click the Search button.
17. Click the 1000 row header.
18. Click the OK button.
19. Click the Site list.
20.
21. Click the Add Row button.
22. Click in the Reference Number field.
23. Because the Receipt Match By value is the transaction number, enter the transaction number 10120 to match to the receipt.
Enter the desired information into the Reference Number field. Enter a valid value e.g. "10120".
24. Click in the Reference Amount field.
25. Enter the desired information into the Reference Amount field. Enter a valid value e.g. "500.00".
26. Click the Submit and Create Another menu.
27. Click the Submit and AutoApply Now list item.
KGOC Fusion AR Payment User Manual
Introduction 5 of 12
Step Action
28. You have successfully created a standard receipt.
End of Procedure.
2.4 Creation of Misc Receipts
Step Action
1. Begin by navigating to the Receivables Balances work area.
Click the Navigator menu.
2. Click the Receivables Balances link.
3. Use the Receivables Balances work area to view payment information and process receipts.
KGOC Fusion AR Payment User Manual
Introduction 6 of 12
Step Action
4. Click the Create Receipt link.
5. Use the Create Receipt page to create receipts to apply to open debit items.
KGOC Fusion AR Payment User Manual
Introduction 7 of 12
Step Action
6. Click the Receipt Type list.
7. Click the Miscellaneous list item.
8. Click the Receipt Method list.
9. Click the Cash Deposit list item.
10. Click in the Receipt Number field.
11. Enter the desired information into the Receipt Number field. Enter a valid value e.g. "4141".
12. Click the Receivables Activity list.
KGOC Fusion AR Payment User Manual
Introduction 8 of 12
Step Action
13 Select from LOV of Receivables Activity list item. Select : Tender Fees, Refunds from Employees
Company Promotions
14. Click in the Entered Amount field.
15. Enter the desired information into the Entered Amount field. Enter a valid value e.g. "200.00".
16. Click in the Comments field.
17. Enter the desired information into the Comments field. Enter a valid value e.g. "Miscellaneous cash receipt".
Enter the “Additional information “ to capture above types – Tender Fees, Refunds from Employees and Company
Promotions ( DFF’s)
18. Click the Save button.
19. Click the OK button.
20. You have successfully created a miscellaneous receipt.
End of Procedure.
2.5 Creation of Remittance process
Step Action
1. Begin by navigating to the Receivables Balances work area.
Click the Navigator menu.
KGOC Fusion AR Payment User Manual
Introduction 9 of 12
Step Action
2. Click the Receivables Balances link.
3. Use the Receivables Balances work area to view payment information and process receipts.
Step Action
4. Click the Create Receipt Remittance Batch link.
5. Use the Create Receipt Remittance Batch page to deposit receipts into remittance bank accounts that are either in
the currency of the receipt or in the ledger currency.
KGOC Fusion AR Payment User Manual
Introduction 10 of 12
Step Action
6. Click the Receipt Class list.
7. Click the Receipt With Remittance – Cash Deposit list item. Note: All Cash Deposits should be ONE Remittance Batch and All “Check deposits should be ONE Remittance Batch. All “Cash” Deposits one Remittance Batch
8. Click the Receipt Method list.
Cash or Check
9. Click the Cash or Check list item.
10. The receipt method populates the default remittance bank.
KGOC Fusion AR Payment User Manual
Introduction 11 of 12
Step Action
11. Click the Search and Select button.
12. Use the Add Receipts to Batch window to search for receipts and add them to the remittance batch.
13. Click the Customer Name list.
14. Click the AR_Customer list item.
15. Click the Search button.
16. Click the vertical scrollbar.
17. Click an entry in the Receipt Number column.
18. Press the [Shift] key and click an entry in the Receipt Number column.
19. Click the Done button.
20. Click the Save and Close button.
21. You have successfully created a receivables receipt remittance.
End of Procedure.
KGOC Fusion AR Payment User Manual
Open and closed issues 12 of 12
3 OPEN AND CLOSED ISSUES
12
Date Open and Closed Issues
