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LAHORE WASTE MANAGEMENT COMPANY
Decisions of meeting on 23-07-2013
1. S&GAD may place the services of competent officers at the disposal of Board of Directors of newly established solid waste management companies within week’s time
2. LWMC to arrange a one day training workshop for BOD members/district representatives
3. LG&CD department to seek legal opinion of Law Department on SECP rules about nomination of public representatives in companies
S&GAD posted following six focal persons in all six districts vide SI.2-2/2013 © Dtd 03-08-2013.
•EDO (F&P), Sialkot, Mr. Nadim Sarwar
•EDO (F&P), Gujranwala, Tariq Mahmood
•EDO (F&P), Rawalpindi, Muhammad Ali Randhawa
•EDO (CD), Multan, Asif Ali Farrukh
•EDO (MS), Faisalabad, Adbul Waheeh Hamayun
•EDO (F&P), Bhawalpur, Sakhawat Ali Khan
1. Posting of focal persons
2. One day training for Districts
1. Registration of Companies & Regulators2. Introduction to Services & Assets Management
Agreement & its executions 3. Change Management (Human Resource)4. Financial Management Challenges (Financial
Oversight & reporting) 5. Outsourcing arrangements of the Solid Waste
Management System6. Early Actions
Training was organized on 31-07-2013 and following topics were covered:
List of Participants
One day training for Districts
40 days Plan 90 days Plan
3. LG&CD department to seek legal opinion of Law Department on SECP rules about nomination of public representatives in companies
Law department has indicated that LWMC and other waste companies formed in other cities are not public sector companies and therefore SECP rules regarding nomination of public representatives in companies is not applicable
Key Milestones • Services and Assets Management Agreement (SAAMA)
Status – Not signed in any district • Identification of landfill site and improvement of existing
dumpsites – Status – land identified in all districts
• Opening of Bank account and transfer of funds to companies Status – accounts not opened & funds yet to be transferred
Letter of support from FD
Prequalification of firms • EOIs advertised on 22nd July 2013
• Pre-qualification Criteria• Business experience and certification (25 marks)• Personnel capabilities (20 marks)• Equipment & machinery (30 marks)• Financial capability (25 marks)• Total Qualifying Marks = 60%Criteria encourage local contractors for bidding,
the marks were allocated proportionate to capabilities
Firms Pre –Qualified
i. M/s. Ozkartallar Insaat Sanayi Ve Ticaret Limited
Sirketi ( six cities)
ii. M/s. Albayrak Turizm Seyahat Ve Ticaret A.S.
Turkey, Pakistan Branch Office (all six cities)
iii.M/s. CEVRE Insaat Temizlik Tic Ltd Sti (all six cities)
iv. M/s Ghulam Hussain & sons Ltd., ( Skt. & Bhw)
v. M/s Waste Busters Consortium with Conpro
(Applied but rejected )
Penalty Mechanism and Monitoring of Contractors
• Robust penalty mechanism on the basis of experience of Lahore model
– Vehicle Tracking & Monitoring System
– Android Based Monitoring
– Complaint Re-dressal System (CRS)
Sr. No
Activity Time Line Activity Days
1 Preparation of Prequalification Documents & Submission to the Companies for Approval of BODs
Jul 20, 2013 02
2 Publication of Pre-qualification Advertisement in Local & International Newspapers and PPRA Web
Jul 22, 2013 02
3 Approval of prequalified documents by the Respective BODs
July 26, 2013 05
4 Issuance of Prequalification Documents to Potential Applicants/Bidders
Jul 27, 2013 02
5 Submission of Technical Proposals by Potential Bidders and Opening of Technical Proposals
Aug 22, 2013 25
6 Technical Evaluation by LWMC(Consultant) Aug 30, 2013 08
7 Submission to the Respective Companies for BODs Approval
Sep 03, 2013 03
8 Preparation of Bid Documents & Submission to Companies for BODs Approval
Sep 06, 2013 03
9 Invitation to Bid to Prequalified Bidders Sep 10,2013 04
Time lines for Bidding process
Sr. No
Activity Time Line Activity Days
10 Issuance of Bid Documents to Prequalified Bidders
Sep 12, 2013 02
11 Pre-Bid Meeting Sep 15, 2013 03
12 Submission of Financial Proposals & Opening
Sep 21, 2013 06
13 Financial Evaluation by LWMC Sep 24, 2013 03
14 Appraisal by Finance Department Sep26, 2013 01
15 Final Negotiation by the Committee Sep28, 2013 05
14 Approval of Financial Bid by Respective BODs
Oct 03, 2013 05
15 Award and Signing of Contract 7th Oct, 2013 -
Cont’d...
Outsourcing of SWM services in Faisalabad
LAHORE WASTE MANAGEMENT COMPANY
Waste Generation Statistics
CITY No. of UCsPOPULATION
in 2013(Million)
WASTE GENERATION (TONS / DAY)
Faisalabad 113 2.90 1622
Gujranwala 64 1.58 887
Rawalpindi 62 1.46 818
Multan 61 1.23 947
Sialkot 16 0.52 265
Bhawalpur 18 0.70 350
Murree 01 0.08 32
TOTAL 335 8.47 4921
Scope of New SWM contract
• Manual sweeping in streets;• Vacuum sweeping on major roads;• Mechanized Washing;• Door-to Door Waste Collection; • Container based Waste Collection; and • Transportation of MSW to the Disposal Site
Scope of Residual Functions of CDGs
• Monitoring of MSW Collection and Transportation Contract as per agreed KPIs;
• Enactment and Enforcement of relevant laws; • De-silting of roadside waste water drains;
and • Levying of charges and fees.
Prequalification of firms • EOIs advertised on 22nd July 2013
• Pre-qualification Criteria• Business experience and certification (25 marks)• Personnel capabilities (20 marks)• Equipment & machinery (20 marks)• Financial capability (25 marks)• Qualifying Marks = 60%
To encourage local contractors for bidding, the marks were allocated proportionate to capabilities
Penalty Mechanism and Monitoring of Contractors
• Robust penalty mechanism on the basis of experience of Lahore model
– Vehicle Trip Counting System (VTCS)
– Vehicle Tracking & Monitoring System (VTMS)
– Android Based Monitoring
– Complaint Re-dressal System (CRS)
Bidding Documents
• Instruction to Bidders• General Conditions of the contract• Technical Specifications
– Tentative Pre – bid conference on 20th September 2013
– Deadline for submission of bid by firms is 30th September 2013
Sr. No.
Activity Standard
1 Container for waste storage
0.8 m3 volumetric container, and 5 m3 container
2 Door-to-door waste collection
2 Mini dumpers for each UC
3 Mechanical Sweeping
One mechanical sweeper for 40 km road length each day.
4 Waste Transportation
At least 3 trips per vehicle to WTS/dumpsite
5 Sweeping Standard
1 sanitary worker for 800 persons
Design Parameters
Sr. No.
Activity Standard
6. Wheelie Bins 1 Wheelie per worker four plastic liner bags to be fixed in wheelie bins daily.
7. Collection bags
For 6 month @ 3 bags/week
9. Support Vehicles
Loader, Dumper, Front End Loader, Water Bowzer and Washing Machines as container washing vehicle etc.
10. Transfer Station
Near workshopHalaal Road
Design Parameters continued
Phase A is the first area that needs to be started in service in the first two (02) months after the site delivery. The following time lines shall have to be adhered with for start of various phases. Phases
Commencement Period from the Date of delivery of Site to
the Contractor
A Within Two (02) Months
B Within Four (04) Months
C Within Six (06) Months
D Within Eight (08) Months
City will be taken over in Four distinct phases
Sr. No. Position
Workers Provided by
Employer
Additional Workers Required
Total Required Workers
1 LOADER OPERATOR - 9 9
2MOTOR VEHICLE INSPECTOR
- 5 5
3 SENITARY INSPECTOR 56 - 56
4SANITARY SUPERVISOR
30 82 112
5 DRIVER 27 423 450
6 WORKER 72 771 843
7 HAND SWEEPER 2,790 841 3,631
TOTAL 2,975 2,131 5,106
Man power requirement
Vehicles arrangements
• The contractor shall supply the vehicles and equipment required for the Phase: A within first two (02) months. However the remaining phases shall be started within the specified timelines and all four phases shall be completed within eight (08) months from the date of delivery of site to the contractor.
Activity / Indicators
Baseline Target2014 2015 2016
Household level coverage of SWM services through door-to-door (DTD) collection
No area served under DTD
collection
30% 40% 50%
Collection efficiency (Waste transported per month i.e. amount reaching to final disposal site)
55% 80% 85% 90%
Service Delivery Indicators
Activity / Indicators
Baseline Target
2014 2015 2016Mechanical Sweeping Coverage
60 km 240 km Increase according to infrastructure improvement
Increase according to infrastructure improvement
Mechanical Washing coverage
No such activity in practice
Development of schedule for weekly washing activity at predefined roads and locations of public interest. 3 teams
Service Delivery Indicators continued
Vehicle and Machinery
Sr. # VAHICLE No of Vehicles
Available with CDG
1 7m3 Compressed garbage truck 2 axle 26
27m3 Compressed garbage truck 2 axle (local) 22
3 13m3 Compressed garbage truck 2 axle 20 4 Water bouzer (local) 8 3 5 Sweeper 6m3 8 6 hauler dumper (40 ton) 13 7* 7 Container washer 1 8 washing vehicle 8m3 (per day) 3
* Based on volumetric capacity (dumpers 16 )
Vehicles No of Vehicles Available with CDG
9 DUMPER (10 Ton) 14 8
10 LOADER (per hour) 9 5 11 FRONT END LOADER 2 12 CHAIN BULLDOZER 0 13 ARM ROLL TRUCK 5m3 (LOCAL) 9 14 Compactor 25m^3 9 15 Mini Dumper (LOCAL) 249 16 CAR 1000CC (LOCAL) 5
Total 398 23
Vehicle and Machinery continued
Rough Cost Estimates
• MAIN FEATURES :
– Project Life: 7 YEARS– Financial Modeling : ROE MODEL– % Equity: 40%– Return On Equity (Roe): 20%– Annual Cost Of Project (with Tax): $13.3 MILLION– Total cost of the project (with tax): $93.2 MILLION– Monthly cost the project (with tax): $ 1.1 million
• Annual Activity wise Rough cost estimates :
1. SOLID WASTE COLLECTION: US $ 10.15 MILLION2. MECHANICAL SWEEPING: US $ 0.496 MILLION3. MECHANICAL WASHING: US $ 0.169 MILLION4. MANUAL SWEEPING: US $ 2.503 MILLION
TOTAL: US $ 13.3 MILLION
Rough Cost Estimates continued
1- Institutional Capacity
Creation of LWMC
Hospital waste
Industrial waste
C & D waste
Hospital waste
Industrial waste
C & D waste
Sanitary land filling;
Composting;Anaerobic digestion;
RDF productionIncineration
Sanitary land filling;
Composting;Anaerobic digestion;
RDF productionIncineration
SWM ActEnforcement by CDGL
SWM ActEnforcement by CDGL
User Charges:
CommercialResidentialIndustrial
User Charges:
CommercialResidentialIndustrial
MediaSchool
Education
MediaSchool
Education
ISWM ISWM FrameworkFramework
SAAMA Agreement• SAAMA was signed b/w
CDGL & LWMC on 25th June 2011
• Functions regarding SWM services transferred to LWMC
• Personnel & Assets including Vehicles, workshops, offices
• CDGL monitor LWMC as per agreed KPIs
• Residual functions like enforcement & enactment of rules & regulation, and monitoring of LWMC
Strategic Solid Waste Management Plan
Long term Solid Waste Management Plan (7 Years)
Provide long term guiding principles and strategy
Highlight the long term policy of the LWMC
Indicates major initiatives to be taken in future
Strategic Plan (2011-17)