LALC: One more time

LALC: One more time

By By Houeida Kammourié-ChararaHoueida Kammourié-ChararaLALC Coordinator LALC Coordinator Electronic Resources LibrarianElectronic Resources LibrarianLebanese American UniversityLebanese American UniversityBeirut, LebanonBeirut, Lebanon © 2008 © 2008

© Houeida Kammourié-Charara

LALC “raison d’être”

To cope with changes that took place in the university environment in Lebanon.

To keep pace with users requests and expectations in academic libraries, in particular in the e-resources field.

“To cooperate in the selection, pricing negotiations and access methods of electronic resources in the best interest of the library users in an economical way for the library.”


LALC Story

The vision began in 2001. The University of Balamand was the leader by inviting and encouraging all major academic institutions in Lebanon to develop a library consortium of electronic resources.

Three private institutions replied to the UOB invitation (currently the Board members). Jointly they formed LALC, the first Arab and Lebanese formal Academic Library Consortium.


LALC membersThe Board: American University of Beirut (AUB)

JAFET and SML

Lebanese American University (LAU)

RNL and Byblos

Notre Dame University (NDU)

University of Balamand (UOB)

And in 2006 two new members joined:

Université Saint Joseph (Medical Library)

Université Saint Esprit de Kaslik

Ms. Hilda Nassar (SML) and Mrs. Olga Ayoub-Mansour (Jafet)

Mrs. Houeida Kammourié-Charara

Mrs. Samar Kai-Kiwan

Ms. Randa Al-Chidiac

Mrs. May Samaha

Ms. Rima Malek


LALC By-Laws

In 2002 a By-Laws was drafted stating:

“LALC Mission Statement is to improve and expand the library services and resources of its institutional members. This is achieved through building a cooperative yet comprehensive collection of electronic resources and e-journals that will enable LALC member institutions to share resources and provide information to their users more efficiently and cost-effectively.”

This draft has never been approved and was replaced by a Letter of Agreement (LOA).


Letter of Agreement

In May 3rd 2004, a formal LOA was signed between LALC members in which the parties agreed to establish a consortium under the name of "Lebanese Academic Library Consortium – LALC”.

After 2 years of active work, LALC status was officially announced.

LOA governs all LALC activities, and it is renewed annually.

2007’s LOA included USJ and USEK in addition to the board members.


Administrative and Financial Structure Each member library is represented by one librarian

designated by the institution.

Librarians meet regularly (or via email) in order to discuss resource acquisition and other relevant issues.

A Consortium Coordinator is elected among LALC members for a period of three (3) years with the possibility of renewal. His duties are to convene meetings, keep minutes, draft annual reports, etc.

LALC set procedures and guidelines for trialing, acquiring e-resources, & project proposals.

All financial procedures, i.e., budget planning, payments and agreements are done according to each institution’s policies and procedures.


International Approach

2003 ICOLC

2004 AMICAL

2005 eIFL

LALC is the first Lebanese and Arab consortium member in the International Coalition of Library Consortia (ICOLC) which primarily serves higher education institutions by facilitating discussion among consortia on issues of common interest

Two American institutions members in LALC are also members in AMICAL which is an international consortium of American model, liberal arts institutions of higher education

LALC worked on joining eIFL.net which is an independent foundation that strives to lead, negotiate, support and advocate for the wide availability of electronic resources by library users in transition and developing countries; However being a consortium of private institutions was the major barrier that forbids LALC from joining eIFL.


LALC Medical Consortium

LALC member institutions providing medical programs formed a specialized mini consortium:

AUB-SML UOB USJ-Medical Library USEK

This consortium acts as a sub-division of LALC and follows all LALC policies & procedures.


LALC & LIDSThe idea of having an ILL/DD service was first conceived by LALC in 2004, but didn’t succeed due to internal private reasons.

In October 1, 2007, the Lebanese ILL/DD Services (LIDS) was born and ILL/DDS policies and procedures were drafted.

The main goal of LIDS is to initiate processes & services to expand resource sharing.

A consortial version of A-to-Z (e-journal portal), was created to facilitate searching across LIDS members resources.

LIDS’ vision is to expand its services to Arab universities and colleges.

This initiative fulfilled a LALC major objective.


LIDS prerequisitesLibraries interested in joining LIDS should:

Have an Online Catalog (OPAC)

Subscribe to LIDS e-journals portal

Accept the terms and conditions of LIDS Letter of Agreement.


LIDS Management tool

LIDS management tool (in house) is used for submitting requests.

Lending and borrowing forms


More Lebanese Consortial initiatives

LAU Libraries are OCLC

International s

uppliers

LAU Libraries are actively

working on using AMICALCat

for ILL/DDS purposes


LALC “Good points” Overall performance: LALC has been successful.

Increasing the number of full-text databases (35 DB in 2006), with more concurrent users (unlimited) and reducing the cost of annual subscriptions.

Collaborating with organizations in Lebanon such as the Lebanese Library Association and outside Lebanon such as ICOLC.

Improving the working relationship among librarians and providing an opportunity for them to learn from each other, and to strengthen their relationships with vendors, agents, publishers, etc.

Geographic proximity is a major factor in the success of LALC: Members can easily meet on demand Publishers or vendors can apply the same pricing model.


LALC “Bad points” Loss of autonomy: Every decision needs consensus.

Extra effort is required to seal a consortial deal, which does not ‘necessarily’ result in substantial benefit.

Responding to changing local needs cannot be done without the worry about the impact on other libraries.

Publishers may have restrictions: no. of members payment methods unrealistic offers

Some have provided other institutions in Lebanon consortium deals without LALC’s knowledge


Future Challenges

To review and evaluate the consortium work in order to create an example that would set standards for consortia in Lebanon

To attempt to add more functions to LALC by exploring new ways of improving LALC; such as providing common training sessions and contributing in the compilation of e-resources manuals.

Launching a website: In January 21, 2008, LAU offered to host LALC website accessible through the official LAU libraries’ website.

To frequently attend conferences and promote LALC in order to recruit more members.


Thank you

LALC success story is brought to you by a small

but PROUD country

Houeida Kammourié-ChararaLALC Coordinator

Electronic Resources Librarian

Lebanese American University Libraries

LEBANON

E-mail [email protected]


References

Al-Chidiac, Randa.” The challenging & daring experiment: LALC.” eIFL Workshop, LAU, Beirut. March 2006.

Habre, Cendrella. "Lebanese Academic Library Consortium.“ AFLI 13th Conference, Beirut. Oct.-Nov. 2002.

Kai-Kiwan, Samar. “Lebanese ILL/DD services.” LIDS meeting, Beirut. February 2008.

Kammourié-Charara, Houeida. "Academic library consortia with examples from the Arab World.“ MELCOM 25th Conference, Beirut. May 2003.

Kammourié-Charara, Houeida. “LALC: A successful challenge.” eIFL Collaborative Management Of Electronic Resources Workshop, Cairo. April 2005.

Kammourié-Charara, Houeida. "The role of consortia in academic libraries: A case study of the Lebanese Academic Library Consortium (LALC)." Diss. U of Wales, 2003.

Lebanese Academic Library Consortium (2004). Annual Report, 2003-2004.

Lebanese Academic Library Consortium (2008). Annual Report, 2005-2006 & 2006-2007.

Documents

LALC: One more time