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CAPITAL AREA MPO
Locally Administered Projects Program (LAPP) Project Management Training
March 17, 2016 9:00 AM 12:00 PM
Trainer Introductions
Danna Widmar Rick Lakata
Eddie Dancausse Mike Dawson
Tammy Richards Sheila Gibbs Rob Hanson Kathy Smith
Chris Haire/Mohammad Mahjoub Mike Kneis
Chris Lukasina Shelby Powell
Todays Agenda
Locally Administered Projects Program Overview Program Overview TIP# and TIP/STIP Processes CMAQ Application
Federal Considerations CMAQ NEPA Uniform Act Fiscal and Reporting
NCDOT Processes/Contacts Local Program Management Unit Issues Environmental Documentation Design Major Projects & Minor Projects Design Contract Proposals Right of Way Issues Procurement / Award Concurrence Construction Oversight Reimbursement Procedures
LAPP Project Delivery Requirements LAPP Project Roundtable Wrap Up
Locally Administered Projects Program
Overview
LAPP - Introduction
Responsibility of the MPO
In March, 2010 the TAC directed staff to create the Locally Administered Projects Program.
Holistic approach to identify & prioritize highly effective projects
Efficient use of available funds
Avoid future Federal rescissions to the maximum extent possible
Annual modal investment mix
Project tracking system
Training program
LAPP Eligibility
Locally- Administered By applying, the local government or NCDOT Division is committing to
sponsor the project.
The sponsor will be responsible for all federal and state reporting requirements.
There will also be reporting on a regular basis required by CAMPO.
An inter-local agreement will be required between NCDOT and the project sponsor.
Local sponsors will be required to front all project costs, invoice NCDOT, and get reimbursed for the agreed upon federal percentage.
Shovel Ready Timely execution of agreement to proceed. Requested phase authorized within funding year.
FFY17 Roadway
Projects
Roadway Projects TIPID Project Name Sponsoring
Agency Requested
Phase Total Cost Local
Match %
Requested CAMPO Funding
Recommended CAMPO Funding
Total Score
CMAQ Eligible & Weighted Lifetime Emissions Reduction
Program Fund
Designated Project Manager
Designated ROW Agent
U-5118GB US Highway 401- NC 55 & 42 (N Main Street) and Sun (...)
Fuquay-Varina PE, CON $858,000 20% $686,400 $686,400 58.64 No STPDA Tracy Stephenson & Matt Poling
N/A
U-5118JB NC 55 Bypass SuperStreet Holly Springs CON $1,500,000 20% $1,200,000 $1,200,000 58.18 No STPDA Kendra Parrish Patrick Lee - 1 Wake Co. Easement
U-5118OA Wake Forest/Blount/Person Rd. Complete Streets Pha (...)
Raleigh CON $1,770,000 28% $1,274,400 $1,274,400 54 No STPDA Todd Delk N/A
U-5118FB Arendell Avenue Access Management and Operational (...)
Zebulon ROW, CON $1,195,000 20% $956,000 $956,000 52 No STPDA Chris Ray Chris Ray - 1 parcel
U-5927A N Judd Parkway NE Widening Improvements
Fuquay-Varina CON $2,810,000 40% $1,686,000 $1,686,000 50.64 No STPDA Tracy Stephenson & Matt Poling
Contracting Services
U-5118BB Durham Road (NC98 Bus) - Operational Improvements (...)
Wake Forest ROW, CON $2,547,615 20% $2,038,092 $2,038,092 49.1 No STPDA Candace Davis Contracting Services
U-5928 Peakway South Salem Interchange Apex CON $5,000,000 50% $2,500,000 $2,500,000 48.55 No STPDA Russell Dalton & Adam Stephenson
Adam Stephenson - 1 large & grading
U-5317 Connect N Judd Parkway NW Fuquay-Varina ROW $5,900,000 50% $2,950,000 $2,950,000 36.91 No STPDA Tracy Stephenson & Matt Poling
Contracting Services
FFY17 Bike/Ped
Projects
Bicycle & Pedestrian Projects TIPID Project Name Sponsoring
Agency Requested
Phase Total Cost Local
Match Requested
CAMPO Funding
Recommended CAMPO Funding
Total Score
CMAQ Eligible & Weighted Lifetime Emissions Reduction
Program Fund
Designated Project Manager
Designated ROW Agent
C-5604OC Walnut Creek Greenway - Trailwood segment
Raleigh ROW, CON $1,020,000 33% $683,400 $683,400 56.14 Yes - 11,610 kg CMAQ Lisa Potts Greg Pittman - 1 large parcel
U-5530PA NC 210 S. Sidewalk Connections Angier PE, CON $522,850 20% $418,280 $418,280 53.29 No STPDA Bill Dreitzler & Jimmy Cook
N/A
C-5604IB White Oak Creek Greenway - MacArthur Section
Cary CON $4,550,000 55% $2,047,500 $2,047,500 52.57 Yes - 14,463 kg CMAQ Amy Mackintosh Donna Lunsford - Rail & Hm Assoc.
C-5604QA Main Street Improvements Youngsville PE, CON $632,500 20% $506,000 $506,000 48.71 Yes - 12,947 kg CMAQ Don Belk & Bob Clark N/A
C-5604OD Crabtree Creek West Greenway Raleigh CON $4,550,000 66% $1,547,000 $1,547,000 43.86 Yes - 12,053 kg CMAQ Lisa Potts N/A
C-5604JA Utley Creek Greenway Connection Holly Springs PE, ROW, CON $725,000 20% $580,000 $580,000 43.43 Yes - 38,976 kg CMAQ Kendra Parrish Patrick Lee - Minor easements
U-5530 LA and LB
Sam's Branch Greenway Phase 2 Clayton CON $2,136,000 20% $1,708,800 $1,708,800 42.29 Yes - 6,272 kg TAP Tim Simpson Carolina Land Acq. - 2 easements
LOCALLY ADMINISTERED PROJECTS PROGRAM
Implementation Process
Project Submission / Project Information
& Data
LAPP Project Selection
LAPP Project TIP / STIP Programming
(by phase)
Prepare & Execute Inter-Local Agreement
Recommended Oversight Meeting
Design / NEPA Authorization
Professional Services
Recommended Scoping Meeting
Environmental Document
Design
ROW Authorization ROW Acquisition ROW Certification Contract Proposal / Engineers Estimate
Construction Authorization
Procurement of Construction
Services Construction
Project Completion & Maintenance
TIP changes
Amendments require CAMPO Executive Board (TAC) action - 2-3 Month Process Stand-Alone TIP Project Numbers
Add or delete a project Change in design or scope, such as termini, number of lanes, etc. Add or substantially modify a phase of work Change in cost Change in schedule
Group TIP Project Numbers Substantial change in cost, schedule or scope
Modifications that require administrative approval (No TAC action)
Minor change in funding amount
Use different source of funds
Small changes in project scope
STIP changes*
Revisions - requires Board of Tr. (BOT) action and additional 2-3 Month Process Change Fiscal Year in which $$ to be authorized
NOTE: FFY begins Oct 1; ends Sep 30
Add (or modify) a Phase of work
Add new stand alone project (not Group #s, e.g. U-5118)
Cases NOT requiring BOT action Minor change in funding amount
Use different source of funds
*If LAPP funds involved, MPO must review and concur
CMAQ Application
Federal Highway Administration:
Considerations in Project Delivery
CMAQ/NEPA
Congestion Mitigation & Air Quality Program (CMAQ)
Federal program that provides funding for projects or programs in air quality concern areas to help achieve & maintain air quality standards
Jointly administered by FHWA & FTA, in conjunction with EPA
Funding available for areas that are non-attainment or maintenance
Eligible projects / programs include those with air quality benefit that are likely to contribute to the attainment of the standards
Eligible CMAQ Projects
Congestion Reduction & Traffic Flow Improvements
Transit & Public Transportation Improvements
Bicycle & Pedestrian Facilities/Programs
Transportation Control Measures (TCMs)
Travel Demand Management
Public Education & Outreach
Idle Reduction
Alternative Fuels & Vehicles
Carpooling & Vanpooling
Diesel Engine Retrofits & Other Advanced Truck Technologies
Value/Congestion Pricing
CMAQ
Project Submittal Process Initial Discussion with Applicants to Pre-screen Projects
CMAQ Application
Submitter review
MPO/RPO Endorsement and Approval
CMAQ
Interagency Review FHWA, NC Division of AQ (NCDAQ), Environmental
Protection Agency (EPA) and Federal Transit Administration (FTA) review applications for eligibility and provide review comments to NCDOT
Projects are not approved until comments/questions are addressed
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FHWA CMAQ Project Authorization
CMAQ Application with Emissions Benefits
Metropolitan Transportation Plan (MTP)/Transportation Improvement Program (TIP)/State TIP
Right of Way Authorization
Environmental Document
Federal Share
Project Completion Date
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National Environmental Policy Act (NEPA)
NEPA
NEPA of 1969 (signed January 1, 1970)
Established Natl environmental policy & goals
Required agency disclosure of impacts of proposed actions and possible mitigation
Created basis for environmental impact statements (EIS) for major Federal actions
Created Council on Environmental Quality (CEQ)-monitors Federal actions, provides overall guidance, tracks trends and resources.
When Does NEPA Apply?
For FHWA, basically when a project is proposed for Federal-aid Highway Funding
Action-highway or transit project proposed for FHWA funding, but
actions must also include activities such as multiple use permits or changes in access control that may or may not involve commitment of funds
What must be considered?
Natural and built environments
Agencies must take a hard look at consequences of actions and keep public informed
NEPA goal: prevent uniformed decisions versus unwise ones
What are Classes of Actions?
Categorical Exclusion (CE)-actions which do not individually or cumulatively have a significant effect on the human environment
Environmental Impact Statement (EIS)-detailed written statement on major Federal actions significantly affecting the human environment
Environmental Assessment (EA)-significance of environmental impact is not clearly established; to determine the appropriate environmental document required
What will be needed to receive the Federal Funds?
Completed/approved environmental document (PCE/CE/EA/EIS)
Additional NEPA Resources
Federal Aid Essentials for Local Public Agencies
http://www.fhwa.dot.gov/federal-aidessentials/
NCDOT Local Projects Administration https://connect.ncdot.gov/municipalities/funding/Pages/def
ault.aspx
Local Programs Management (LPM) Handbook Updates https://connect.ncdot.gov/municipalities/Funding/Pages/LP
M%20Handbook.aspx
http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/http://www.fhwa.dot.gov/federal-aidessentials/https://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/funding/Pages/default.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspxhttps://connect.ncdot.gov/municipalities/Funding/Pages/LPM Handbook.aspx
CMAQ/NEPA
Questions????
Eddie Dancausse
FHWA AQ Specialist
919-747-7026
Uniform Act
Essential Requirements of the Uniform Act for Local Public
Agencies
Learning Outcomes
Identify the rights conveyed in the 5th and 14th amendments to the U. S. Constitution
State the purposes of the Uniform Act.
Explain who must follow the Uniform Act
Interpret when an Agency must follow the Uniform Act
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When Using Federal-aid funds,
there are Strings Attached
So, whats the catch?
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Government Property Acquisition: Some History
The power of any sovereign government
to take private property without
the consent of the owner. 34
U. S. Constitutional Limitations on Power of Eminent Domain
5th Amendment
nor shall private property be taken for public use without just compensation.
14th Amendment
nor shall any State deprive any person of life, liberty, or property, without due process of
law
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Legal Authority to Acquire Property
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U.S. Constitution 5th and 14th Amendments
State Constitution
State Laws
State Administrative Regulation
Federal Uniform Act
Uniform Act Implementing Regulations
Uniform Act Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended (Public Law 91-646)
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Where can you find the law and the rules to carry out the law?
The law is codified in 42 U.S.C. 4601
The regulation governing the law is found in
49 CFR 24
http://www.ecfr.gov
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http://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter61&edition=prelim
Uniform Act Twofold Purpose
Establish uniform and equitable land acquisition policies for Federal and federally-assisted programs.
Ensure the uniform and equitable treatment of persons displaced from their homes, businesses or farms by Federal and federally-assisted programs.
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Who Must follow the URA?
Any Federal department or agency in the executive branch
Any department or Agency of a State or a political subdivision of a State
Any entity with the authority to acquire property by eminent domain under Federal or State law
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When Must an Agency Follow The Uniform Act?
When any phase of a project is federally-funded
When real property is acquired
When property owners and/or tenants are displaced as a direct result of land acquisition, demolition or property redevelopment
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Public Law 3.JPG
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Major Components of the Uniform Act
../../Local Settings/Temporary Internet Files/Documents and Settings/HP_Owner/Local Settings/Temp/Temporary Directory 2 for Lisa_Barnes-1205368399691[1].zip/Public Law 3.JPG
Basic Requirements of 49 CFR Part 24 (URA)
1. Appraise FMV of property to be acquired
2. Review appraisals
3. Offer no less than FMV, in writing
4. Negotiate in Good Faith
5. Avoid litigation if possible
6. Relocate residences, businesses, others
7. Provide relocation Advisory Services
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A Quick Review
What rights do the 5th & 14th amendments convey?
What is the two-fold purpose of the Uniform Act?
Who must follow the Uniform Act?
When must an Agency must follow the URA Act?
What do you risk if there is non-compliance?
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Contact Information:
Michael Dawson
Realty Officer FHWA NC Division
310 New Bern Ave, Suite 424
Raleigh, NC 27601
919-747-7009
Funding Obligation & Reporting
Project Authorization / Funds Obligation
FHWA commitment that Federal funds are available for the project
1.Preliminary Engineering (PE) (you have 10 years to construct the project Studies are not a good idea)
2. Right of Way acquisition (ROW)
3. Construction (CON)
Required prior to incurring any expenses Work done before the date of FHWA Division authorization is NOT
eligible for reimbursement
Project authorizations are authorized by FHWA within 4 days of them being received in our office
I e-mail the Division Project Manager when authorizations have been signed
Inactive Projects Reports
- Projects with no activity (expenditures/invoices) for 1 year or more.
- Once a project hits a report, we have one quarter to get the project off the list or FHWAs Finance Section is REQUIRED to deobligate the funding.
- Remember that the Municipal Agreement states that a project must be invoiced at least once every 6 months to keep the project active and eligible for Federal funding.
Supercircular 2 CFR Part 200
OMB has implemented new guidance that will apply to new awards authorized on or after December 26, 2014 on Administrative Requirements, Cost Principles, and Audit Requirements for Federal awards. It is 2 CFR 200 (aka "Supercircular").
In it, it addresses project closeout. 2 CFR 200.343 (a) - The non-Federal entity must submit, no later than 90 calendar days after the end
date of the period of performance, all financial, performance, and other reports as required by or the terms and conditions of the Federal award.
(b) - Unless the Federal awarding agency or pass-through entity authorizes an
extension, a non-Federal entity must liquidate all obligations incurred under the Federal award no later than 90 calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award.
Project end dates are now required to be entered into our project tracking/accounting system. Please ensure that all documents are received well before the 90 calendar day deadline to ensure funds are not liquidated.
FHWA NC LPA Review Findings
1. Expenditures occurred before FHWA Authorization was signed
2. Projects not competitively bid
3. No pay records/diaries
4. No Buy America Certification
5. No (not enough) testing/test reports
6. Subcontract was not authorized in writing by NCDOT (SAF Form was not sent to or signed by NCDOT)
7. No DBE documentation
8. NCDOT personnel were not verifying pay quantities before approving invoices
Locally Administered Project Reviews
Advertisement/Bid documents
Consultant Selection process
Project Diaries
Pay Record Books
Concrete/Asphalt/ABC test results/frequencies
Weight tickets
Pay Estimates
Supplemental Agreements
Wage Rates (if applicable)
DBE/Subcontractors
Grading
Traffic Control
Erosion Control
Signs
Material Certifications
Job-site Posters
LPA/NCDOT Oversight
Project Closeout
Preliminary & Project Records Reviews
LPA Program Manager will be conducting two types of reviews:
Compliance Assessment Reviews Headquarters Review with their checklist (30 this year)
Records Review Will consist of a review of all project records and documentation for the project. (Open book test!)
Questions?
First line of communication is NCDOT; however, if you need me:
Tammy Richards, FHWA
919-747-7004
NCDOT Processes and Contacts
Local Project Management & Implementation
Our Relationship
NCDOT has an agreement with LGA.
Defines responsibilities of each party
Specifies scope of work, timeframes, and funding
CAMPO awards funding, concurs with agreement and tracks progress.
LGA has an agreement with consultant.
Consultant agreement is in place to deliver certain parts of the municipal agreement
NCDOT should not be directing consultant; that is LGAs responsibility and authority.
Coordination
All projects will initiate with LPMO in order to establish Agreement.
Coordinate all reviews through your program consultant.
Program Consultant will coordinate review through Department or advise where to go.
Agreement
Cannot be initiated until funding is programmed in the STIP in correct year.
Executed between NCDOT and the Local Governmental Agency.
Includes provisions that LGA must comply with in order to receive reimbursement.
Includes funding, time frames, scope of work, and responsibilities.
Funding Authorizations cannot occur until a fully executed agreement is in place.
What is the Local Project System?
The Local Project System is Simple Electronic System that Provides a Single Point for Project Communication, Storage and Status When
Delivering a Locally Administered Project
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New Word Translations
Application = Current PIDs (Project Information Datasheets)
Agreement = unchanged
Claim = Invoice
Change Request = Revision or Authorization of Funds
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How Do I Get Started?
Get a User ID
Attend Training
Start Using the New System to: Submit Application to Request an Agreement for a New Project
Submit Documents for review on Approved Agreements
Submit Change Requests for Approved Agreements
Submit Claim Reimbursements for Approved Agreements
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User IDs
Why Do We Need a User Name and Password?
In Order to Log Into the Web-based System, a User Name and Password is Necessary to Identify the User and any Projects Associated With That LGA
How Do I get a User Name and Password?
Submit the Security Form Available on the LPMO Website to [email protected]
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Where Can I Find User Support?
Help Guides and Documentation
NCDOT Help Desk Support for Password & Technology
NCDOT LPMO for Business Process
Online Training Webinars (as required)
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Contact Details
Local Programs Management Office
Divisions 1 7:
Sheila Gibbs
919-707-6625
Divisions 8 14:
Marta Matthews
919-707-6626
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document submission process
Change Request Process
Claim Process
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Submit to: [email protected]
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Your Info
Your Access
Agency Approval
System Logon
Local Projects System Portal Access:
https://partner.ncdot.gov
Bookmark This Site for Future Reference
Depending On Your Role Within the LGA, You May See Other Systems Available To You
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document submission process
Change Request Process
Claim Process
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System Help Documentation
Available From Any Screen
Comprehensive and Easy to Follow
Details for Each Action in the System
PDF Format - Available for Easy
Printing
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E-mail and Letters
At Several Stages Throughout the Process, the Project Contacts Will Receive E-mails and Letters:
The E-mails Will Alert You Of A New Item Waiting In The System: It May Include Comments, an Approval, a Return For More Information; and May or May Not Include An Attached Letter With More Information
Nothing Will Be Sent By Regular Mail, Except For the Draft Agreement and the Executed Agreement
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document submission process
Change Request Process
Claim Process
74
Application Process
The Application is the LGAs Process to Request an Agreement for a Locally Administered Project
Important To Know Before Requesting:
Project Must Be Programmed in the STIP
LGA Must Know the Estimated Delivery Schedule
The Funding Source &The Amount of Funding
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Application Process
***IMPORTANT TO KNOW***
This System is Only For NEW Projects That Do Not Have a Fully Executed Agreement
Projects With an Existing Executed Agreement Cannot Be Managed in This System
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Application Process
From the Home Screen, Select New Application
Click the Search Button on the Next Screen:
At This Time There is Only One Program
System Capability Exists to Add or Refine Programs to Include Other Types of Locally Administered Projects
We Will Provide Information at That Time
Click on the LPMO-Application Link to Get Started
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Lets Take a Look at the Application or PID
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Submit Application
When Application Form is Complete, Choose Submit to Send to LPMO for Review and Processing
There is The Option to Save The Application if You
Dont Have All the Information at That Time
Once Saved, the Application Will Have an Application ID Assigned, Which You Can Search By, or Search Can Be Done By Tip Number
All applications must be saved first for MPO review and approval prior to submitting to NCDOT.
83
Returned Application
Your Application May Be Returned If We Need Additional Information or Clarification
Log Into the System, Go to Change Application to Make the Change and Re-submit
We May Reject an Application If a Project Is Not Programmed an the STIP, We Will Request That You Come Back When it is
84
Approved Application
Once Your Application is Approved, LPMO Will Prepare Your Agreement
All Contacts on the Application Will Be Notified, by Email, that Agreement Will Come by Mail
Two Copies of Agreement Will be Mailed to the Person Identified on the Application as the Agreement Contact
The Process For Drafting, Mailing & Executing an Agreement is Generally 3 4 Months
85
Agreement Execution Process
LGA Will Sign Agreements and Send Back to LPMO for Execution by NCDOT
LPMO Will Mail One Fully Executed Agreement to the LGA for Their Records
An E-mail Will Notify the LGA That the Agreement Has Been Executed Along With the Next Steps
86
Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document submission process
Change Request Process
Claim Process
87
View Agreement
Click View Agreement/Submit Documentation and Then Hit Search
Most of You Will Only Have One Agreement to View; Larger Cities Might Have Several Projects
The Agreement Overview Screen Gives You Details of the Project Very Quickly
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document Submission Process
Change Request Process
Claim Process
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Submit Documentation
On Agreement Overview Screen, Click on the Link Submit Documents
Select Document Type From Dropdown List
Name the Document and Add Any Notes
Change the Status to Submit
Click On Back and Save at the Top of the Agreement Overview Screen
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Attach Documentation
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document Submission Process
Change Request Process
Claim Process
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Submit Change Request
Change Requests are Used to Ask For:
Additional Funding on a Phase (Within the Limits of the Executed Agreement)
To Move to the Next Phase, for Example, From ROW to Construction
Request a Supplemental Agreement (The MPO/ Department Has Allocated Additional Funds; Change in Project Scope; Change in Responsibilities)
100
Submit Change Request
Go To System Home Page
Select Submit Change Request
Search and Select Your Project
Open Change Request Form
IMPORTANT:
If Requesting A New Phase Of Funding, Then LGA Must Enter Estimated Let Date In Comments.
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Training Agenda
User Registration
System Logon
General Navigation in the System
Application Process
View Agreement
Document Submission Process
Change Request Process
Claim Process
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Submit Reimbursement Request (Claim)
Claims (Reimbursement Requests) Will be Submitted Through the Local Project Management System
Select New Reimbursement Claim
Search and Select Your Project
Open the Reimbursement Claim Form
The LGA Cannot Request More Reimbursement Than Has Been Authorized and is Available on Each WBS Element
If Funding Needs to Be Moved, Then You Must Submit a Change Request
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New Website
https://connect.ncdot.gov/municipalities/Funding/
https://connect.ncdot.gov/municipalities/Funding/
PE FUNDING
AUTHORIZATION
Occurs after the Agreement is fully executed
PE Authorization is based on estimate provided by LGA
LGA will request PE funding in the new Project Management Tool
LGA will be notified in the Project Management Tool once PE funds have been authorized
Any work occurring before authorization will not
be eligible for reimbursement.
Professional Services
All professional services must be pre-qualified by
NCDOT for the requested work codes.
Eligible Activities:
Preliminary Engineering (conceptual plans, env.
planning, design, surveys)
Right of Way (preparation of plats, appraisals, review
of appraisals)
Construction (construction administration, engineering
& inspections)
Procurement
Requirements for any Professional Services
must be publicly announced.
Services must be selected on the basis of
qualifications.
LGA is responsible for this phase, with
NCDOT providing review and concurrence
of tasks, man-hours and rates.
Process
Develop an RFQ using template provided by
NCDOT and submit for review through the new
system.
Develop an estimate of costs*
Advertise or otherwise solicit for professional
services
This should not occur until after PE Funding
Authorization is received.
Review and select most qualified consultant.
Optional Scoping Meeting based on scope and scale
of project.
Process contd
Request a cost proposal from selected consultant
Tasks, personnel, man-hours, rates, and overhead
Submit letter in the Project Management Tool with overview of selection process (use template) and include proposal from consultant.
Allow one month for review and comments or concurrence by NCDOT.
Same process should be followed for construction administration/engineering & inspection
IMPORTANT
NCDOT policy prohibits same consultant
for design and CEI.
Request for exception to policy must be
made in writing to LPMO.
Reviewed and approved/denied by the
Construction Unit.
If approved, cannot automatically extend
PE contract to cover CEI must undergo
new solicitation.
LPM Organization
Sheila Gibbs
Program Consultant
Divisions 1 7:
919-707-6625
mailto:[email protected]
Project Development and Environmental Analysis Unit
(PDEA)
NEPA Compliance
Minor Projects
1. Programmatic Categorical Exclusion (PCE)
2. Other Laws and Regulations
Programmatic Categorical Exclusion
Most Locally Administered Projects are categorically excluded from NEPA
Document that the project is an approved CE action
Perform a level of environmental investigation to verify there is no potential for significant project impacts
Other Laws and Regulations
Section 4(f) Transportation Act
Public Areas and Historic Resources
Section 106 Historic Act
Historic Resources
SHPO Concurrence
Section 7 Endangered Species Act
Federally Protected Species
NCDOT PROGRAMMATIC CATEGORICAL EXCLUSION ACTION CLASSFICIATION
FORM
TYPE I CATEGORICAL EXCLUSION ACTIVITIES
Construction of bicycle and pedestrian lanes, paths, and facilities.
Landscaping
Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices.
Emergency repairs under 23 USC 125 (Governor Declared Emergency)
Replacement of Guardrail
TYPE II ACTIVITIES
PCE FORM CONTINUED
PCE FORM CONTINUED
ECOLOGICAL
1.Will the project have a substantial impact on any unique or important natural resource?
2.Does the project involve habitat where federally listed endangered or threatened species may occur?
3.Does the project involve waters classified as Outstanding Water Resources (OWR) and/or High Quality Waters (HQW)?
4.Does the project involve any known underground storage tanks (USTs) or hazardous materials sites?
PCE FORM CONTINUED
Permits and Coordination
1. If the project involves the acquisition of right of way, is the amount of right of way acquisition considered minor?
2. Will the project have an effect on structures/properties eligible for listed on the National Register of Historic Places?
PCE FORM CONTINUED
PCE FORM CONTINUED
PCE FORM CONTINUED
Major Projects
Environmental Assessments/Finding of No Significant Impact
Environmental Impact Statements
Merger Process
Scoping Meetings
Public Outreach
COMMON ISSUES
Natural Resources Technical Report- qualified person
Right of Way Permanent and Temporary
Early Scoping USFWS, SHPO
Preliminary Plans
Geotechnical Review
Public Involvement
Signatures
Detailed Descriptions
Location Map, aerial photo
Review Time
Early scoping: US Fish & Wildlife Service
Gary Jordan [email protected]
NC State Historic Preservation Office
Renee Gledhill-Earley [email protected]
PDEA
Rob Hanson, PE
Eastern Section Head
Divisions 16,8:
919-707-6024
mailto:[email protected]
Engineering Major Projects: Raleigh Office-Roadway
Design Unit
Minor Projects: Division Office
Chris Haire, PE, CPM
Mohammed Mahjoub, EI
Mike Kneis, PE
Project Design
Whats minor? Simple design, no complicating issues.
Whats major? Closed Drainage systems, culverts, other structures things a design unit in Raleigh must review.
All projects to use the NCDOT 2012 Standard Specifications and Standard Drawings.
Project Plan Consistency - Title Sheet of project plans to have WBS Element numbers and STIP number. All other plan sheets to have STIP number.
Project Review Time
MINOR
Email or Paper Submittal
Short Review Time usually within 2 weeks
But..there are dozens of projects (not just LAPP projects), and typically 1 reviewer!
MAJOR
Paper copies and electronic plans, pdfs and Microstation files sent to Roadway Design
Several weeks due to multiple reviewing units and internal coordination
Is it a complete set of plans and specifications?
Check with the Division Office or Roadway Design on
the submission of electronic and hard copy plans. Email
is the easiest way to transmit electronic plans.
September is the big due month, so everything takes
longer due to shear volume.
Major Projects
Scoping Meeting Recommended with NCDOT, Municipality & Consultant prior to execution of Consultant Contract
Corridor Modeling 25%, 75% (R/W), 90% & 100% Plan Reviews U & R type designated STIP projects to be submitted to NCDOT Plan
Checking at 100% final review Final Contract Documents to be reviewed by NCDOT Proposals & Contracts Project Plan Submittals Roadway; Geotechnical; Structures Retaining
Walls, Bridges, Culverts; Pavement Design; Hydraulics; Utilities; TMPs; Signing & Delineation; Signals; with Design, Safety, Maintenance and Future Expandability in mind.
Municipal Project Design & Review Criteria NCDOT - Roadway Design Consultant Coordination Guidelines https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/ Roadway%20Design%20Consultant%20Coordination%20Guidelines.pdf
NCDOT Municipal/Developer Guidelines Submittals for Plan Reviews https://connect.ncdot.gov/projects/Roadway/RoadwayDesignAdministrativeDocuments/Municipal- Developer%20Submittals%20Guideline.pdf
Planning Document (PCE, CE, EA, etc.) progresses concurrently with design plans. Some projects go through the Merger Process.
Major Projects
NCDOT Point of Contact Division Office or Roadway Design
FHWA delegates authority to NCDOT to review and approve project designs on and off its maintained system
Who will maintain? NCDOT or Municipality
Project to be built with long term maintenance and expandability in mind Project not to require immediate repairs or action by NCDOT or Municipality
Potential Project Problems Betterments, Design Issues, Sufficient R/W for Construction, Project proceeding to next level without prior approvals from the Department, Project starts out as a LAPP Project then becomes an Encroachment Project
Communication & Collaboration A successful project is the result of the Municipality, Consultant , NCDOT & FHWA working together as a Team
Contract Proposal
Contract Proposal Use Line-Up Sheet see LPMO Handbook for more
information
Check effective dates for Specs when updating proposals.
Do NOT use AIA, EJCDC or SCO Specs often causes conflict.
Division or Contract Standards will approve
Need Line Item Estimate at this point for goal setting
Specialty or Proprietary Items
Avoid if at all possible.
If using name brand items, must list 3 brands and also or equivalent.
Specialty Items MUST be approved well in advance of letting. i.e. trash cans on a streetscape project where matching existing trashcans on previous projects is desired. Approval could take several weeks!
Contract Proposal
New Website for Local Governments
https://connect.ncdot.gov/municipalities/Pages/Bid-Proposals-for-LGA.aspx
S te p b y s te p p r o c e s s f o r d ev e l o p i n g b i d p r o p o s a l s
C h e c k l i s t s
FAQs
L i n k s to o t h e r r e s o u r c e s
F i r s t t i m e u s e r s g u i d e
http://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.htmlhttp://www.ncdot.org/doh/preconstruct/ps/specifications/specifications_provisions.html
COMMON ISSUES
Issues weve seen: Issuing an RFQ for Design before PE Authorization
ADA or EJCDC front end documents instead of NCDOT
Specs causes conflicts!
No PE funds requested if Reimbursable phases are only
R/W and/or Const. DOT still needs to review and
approve PS&E this costs money.
Project Engineers
Major Projects:
Chris Haire
Mohammad Mahjoub
Minor Projects:
Division 4 Jerry Page, PE
Division 5 Mike Kneis, PE
Division 6 Jerry Bradley, PE
Right of Way
Division Office:
Authorization & Certification
Raleigh Office:
Appraisal Review
Right of Way Acquisition
GETTING STARTED
MUNICIPAL AGREEMENT o MUST BE SIGNED
o READ RIGHT OF WAY SECTIONS FOR ADHERENCE
o MUST BE SUBMITTED WITH VALUATIONS/APPRAISALS
CONSTRUCTION PLANS o IDENTIFY THE EXISTING RIGHT OF WAY LIMITS
o PREFER A PARCEL NUMBER, OWNERS NAME, DEED REFERENCE, AND PIN
o MUST BE APPROVED AND SUBMITTED WITH VALUATIONS/APPRAISALS
Right of Way Acquisition
APPRAISALS/VALUATIONS o ALL APPRAISALS AND VALUATIONS MUST BE APPROVED BY
NCDOT PRIOR TO OFFERS
o WAIVER VALUATIONS CAN BE USED FOR VALUES $10,000.00 OR LESS
o OWNERS HAVE A RIGHT TO REQUEST AN APPRAISAL REGARDLESS OF VALUE
o VALUES IN EXCESS OF $10,000 MUST BE APPRAISED BY NCDOT RECOMMENDED REVIEW APPRAISERS AND REVIEWED BY NCDOT AREA 2 APPRAISAL DEPARTMENT
o OWNERS MUST KNOW THEY HAVE A RIGHT TO ACCOMPANY THE APPRAISER
o RECOMMEND DEPOSITING APPRAISALS FOR JUST COMPENSATION NOT CLAIM REPORTS IN CONDEMNATION CASES.
Right of Way Acquisition
NEXT STEPS FOLLOW THE UNIFORM ACT OF 1970
o REQUIRED ADHERENCE IF ONE DOLLAR OF FEDERAL FUNDS IS INVOLVED IN THE PROJECT
MAKE OFFERS
o ALL OFFERS MUST BE MADE IN WRITING
WAIVER FORMS
o MUST BE SIGNED BY PROPERTY OWNERS FOR ALL DONATIONS
o MUST ALWAYS BE SIGNED BY THE LPA
CLEAR TITLE
o IT IS THE REPONSIBILITY OF THE LPA TO SECURE CLEAR TITLE OF THE LANDS ACQUIRED FOR CONSTRUCTION AND THAT MAY BE CONVEYED TO THE NCDOT
CONDEMNATIONS
o PROPERTY OWNER RIGHTS MUST BE APPLIED
1. Copy of the signed municipal agreement 2. Submit all waiver valuations for just compensation approval prior to offer
a. ALL NON-APPRAISED VALUES OF $10,000.00 OR BELOW (WAIVER EVALUATIONS) MUST BE APPROVED
BY THE DIVISION RIGHT OF WAY OFFICE i. Include the explanation of the determined values ii. Comparable information if used
3. Copy of Certified Appraisals for values that exceed $10,000.00 a. ALL APPRAISALS MUST BE REVIEWED BY AN NCDOT RECOMMEND REVIEWER AND THEN
APPROVED BY THE AREA RIGHT OF WAY APPRAISAL OFFICE 4. Letter requesting certification (Use the municipal agreement as a guide)
a. Explanation of utility relocation b. Explanation of displaced person(s) and/or improvement relocation c. Explanation of purchases prior to funding d. Explanation if all work is being performed in existing right of way
5. Signed waiver forms from LPA 6. You may elect to have the owner sign the waiver form except during donations 7. Copy of approved plans
a. Plans should show existing right of way b. Parcel numbers, ownership name, deed, and PIN preferred on plans
8. Copy of recorded agreements (Clear title is the responsibility of the LPA) 9. Copy of recorded plats 10. Copy of offer letter provided to property owner 11. Copy of Memorandum of Action with the deposited amount 12. The Uniform Relocation Act must be followed.
Checklist-Right of Way Acquisition
Brad Lopp,
Area Appraiser, NCDOT
Right of Way Unit
3509 Haworth Street, Suite 400
Raleigh, NC 27609
(919) 571-4191 or [email protected]
K. M. Smith,
Division Right of Way Agent, NCDOT
Division of Highways (Div. 5)
815 Stadium Drive
Durham, NC 27704
(919) 220-4700 Or [email protected]
Right of Way Certification
CERTIFICATION REQUEST SUBMISSION PACKAGES
CHECKLIST IS AVAILABLE ON THE CAMPO WEBSITE
PROJECT SUBMISSION MAY TAKE 2-8 WEEKS TO BE REVIEWED
Right of Way
Certification
All acquisition must be in conformance with the
Uniform Act, whether ROW Acquisition is being
reimbursed with Federal funds or not.
Certification is done by the Division ROW Agent:
Div 4 Lloyd Johnston
Div 5 K. M. Smith
Div 6 Raphael A. Marshall
Certification ensures that LPA has control of all
ROW needed for project.
Construction
Construction
Advertising and Letting a Construction Contract can only occur after Construction funds are authorized.
Construction Administration is accomplished by the LGA in accordance with the NCDOT Construction Manual.
NCDOT will provide oversight through the Division Office or a Resident Engineers Office.
NCDOT must accept the final project before final reimbursement can be made.
Construction Authorization
Items Needed:
R/W Certification
Approved NEPA document
Approved Plans and Proposal
Approved Line Item Estimate
Next Step by NCDOT:
LADA memo and Request Memo internally at NCDOT, Request to FHWA
Concurrence in Award
Items Needed:
Bid tabs
All forms filled out by bidders
Letters of Intent from listed DBE subs
Resolution from Council OR proof of delegation to Manager, etc.
Letter from Town requesting Concurrence
Construction
Issues weve seen: Advertising before Construction Authorization
Waiting too long between Authorization and
Advertising
Issuing NTP before NCDOT Concurrence in Award
Inspection and Testing costs over 15% of Construction
cost
Releasing Contractor before NCDOT acceptance of
Project
Construction Inspection/Oversight
Your Responsibilities: Daily Inspection/Observation Testing by NCDOT Certified Inspectors at frequency required by
DOT Specs. Get Change Orders approved by NCDOT PRIOR to the contractor
doing the work, even if its only for time. Must be on NCDOT Form 880LG
Oversight NCDOT Responsibilities: Answer your questions Review Change Orders and Claims. Audit
Invoices to NCDOT
Reimbursement Request (up to 80% of elig. expenses) (See LPM Handbook for complete procedure) 1. Cover letter to NCDOT: Basic project information Amounts paid by project work phase Bills paid by LGA (summary of invoices) Phase-specific items (e.g., material testing QA & QC rpt) 2. Actual invoices from consultants 3. Subcontractor payment report 4. Evidence of LGAs payments to consultants and contractors
Contractor bills the Local
Agency
Local Agency pays the contractor
Local Agency submits reimbursement request to
NCDOT
State pays Local Agency
Contractor does work
State Submits voucher to FHWA
FHWA sends to Treasury
Treasury sends check to
State
LAPP Reimbursement Request Process
Reimbursement
Can occur throughout the project as costs are incurred, but must occur at least once every 6 months
LGA pays full invoice from designer, contractor, CEI firm, etc. ; NCDOT reimburses agreed upon % of eligible costs up to amount in agreement.
Reimbursement
Final Reimbursement will not occur until project is complete, accepted by NCDOT, and all reporting and other requirements have been accomplished.
DOT will bill LGA fo r the local match on all DOT charges to the project or any expenditures over the agreement amount, at the end of the project.
Reimbursement
Issues weve seen: Invoices without all supporting documents
Not Invoicing NCDOT every 6 months
Sales Tax not deducted before Reimbursement
Request (Dept of Revenue, not NCDOT, reimburses
your sales tax)
DIVISION 5
Mike Kneis, PE
Project Manager
919-220-4600
mailto:[email protected]
LAPP Project Delivery Requirements
LAPP Project Delivery Requirements
Reporting and Communications
Scope, Funding and Schedule Changes
CAMPO LAPP Deadlines
Holistic approach to identify & prioritize highly effective projects
Efficient use of available funds
Avoid future Federal rescissions to the maximum extent possible
Annual modal investment mix
Project tracking system
Training program
Project Reporting Requirements
In addition to the requirements associated with receiving federal funding, the MPO will also require regular reporting on projects funded through the LAPP.
Applicants are required to provide monthly updates to the MPO outlining where the project is in the timeline toward funding obligation of all phases awarded for the project. This includes NEPA, plan and right-of-way submittals.
More frequent communications are required if project location, schedule or funding changes are likely to occur.
Applicant are also required to include CAMPO on key date communications toward implementation of the project, such as bidding, ground breaking and opening ceremonies.
References to funding in communications should include: Federal funds were provided for this project by the Capital Area Metropolitan Planning Organization through the Federal Highway Administration.
Scope, Funding and Schedule Changes
All LAPP Awarded projects are funded with CAMPO STPDA and TAPDA Appropriations and NC CMAQ Allocations. Funds are programmed (not yet guaranteed).
CAMPO over-programs because some projects get delayed or cancelled.
Obligation Ceiling is the net available funding. Funds obligated by FHWA are committed to the
project. FFY (Oct 1-Sept 30): Funding Balance.
CFFY Carry Forward Current Year
Appropriations
Total Appropriations Net Available Funding Obligation or
Committed Amount
Funding Balance
Fund $ $ $ $ $ $
1500/2713M301R Transp Alt. Prog >200K Raleigh 1,661,763.00 1,661,763.00 1,495,586.70 1,495,586.70
1500/2713M3E1R Transp Alt. Prog >200K Raleigh - Ext. 670,899.00 670,899.00 603,809.10 603,809.10
1500/2731L230R STP >200K POPULATION-RALEIGH 37,071.59 37,071.59 33,364.43 36,485.00 -3,120.57
1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 356,621.00 356,621.00 320,958.90 -194,507.00 515,465.90
1500/2731L23RR STP >200K POPULATION-RALEIGH-RE 449,401.41 449,401.41 404,461.27 449,401.00 -44,939.73
1500/2731M230R Urban Over 200K Population-Raleigh 9,127,968.00 -1,004,000.00 8,123,968.00 7,311,571.20 1,329,572.00 5,981,999.20
1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 8,224,102.00 8,224,102.00 7,401,691.80 649,600.00 6,752,091.80
11,632,825.00 7,891,001.00 19,523,826.00 17,571,443.40 2,270,551.00 15,300,892.40Result
Scope, Funding and Schedule Changes U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD ROAD) TO SR 16 45488.1.1 U-5501 - PE - CARY Prel Engr 11/03/2011 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 160,000.00 152,783.57 160,000.00 152,783.57 U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD ROAD) TO SR 16 45488.1.1 U-5501 - PE - CARY Prel Engr 11/03/2011 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 200,000.00 112,039.02 200,000.00 112,039.02
U-5501 SR 1650 (REEDY CREEK ROAD), NC 54 (NE MAYNARD
ROAD) TO SR 16 Result 360,000.00 264,822.59 360,000.00 264,822.59
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 23,654.62
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 45,500.00 45,500.00 45,500.00 45,500.00
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST 45490.1.1 CLOSED U-5503 - PE - MORRISVILLE Prel Engr 12/20/2011 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 147,000.00 147,000.00 147,000.00 147,000.00
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST 45490.3.F1 U-5503 - CON - MORRISVILLE Construction 01/08/2014 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 102,009.70
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST 45490.3.F1 U-5503 - CON - MORRISVILLE Construction 01/08/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 665,000.00 665,000.00 665,000.00 665,000.00
U-5503 MORRISVILLE - SR 3014 (MORRISVILLE-CARPENTER
ROAD) FROM WEST Result 857,500.00 983,164.32 857,500.00 857,500.00
U-5504 RALEIGH - SR 1009 (LAKE WHEELER ROAD) FROM SR
1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/2702999 Local Government Match_Statewide 4,470.13 4,470.13
U-5504 RALEIGH - SR 1009 (LAKE WHEELER ROAD) FROM SR
1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 679,290.00 679,290.00 679,290.00 679,290.00
U-5504 RALEIGH - SR 1009 (LAKE WHEELER ROAD) FROM SR
1009-1370 (TRY 45491.3.1 CLOSED U-5504 - CON - RALEIGH Construction 12/04/2012 CLSD ACPT 05/13/2015 WAKE 1500/7101999 FHWA Construction State Match HTF 483.50 483.50
U-5504 RALEIGH - SR 1009 (LAKE WHEELER ROAD) FROM SR
1009-1370 (TRY Result 684,243.63 684,243.63 679,290.00 679,290.00
U-5514 CAPITAL BOULEVARD FROM SR 2041 (SPRING FOREST
ROAD) TO SR 35 55055.1.1 U-5514 - PE - RALEIGH Prel Engr 12/13/2012 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 448,000.00 91,094.44 448,000.00 91,094.44
U-5514 CAPITAL BOULEVARD FROM SR 2041 (SPRING FOREST
ROAD) TO SR 35 55055.3.1 U-5514 - CON - RALEIGH Construction 09/23/2015 REL # WAKE 1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 413,000.00 123.06 413,000.00 123.06
U-5514 CAPITAL BOULEVARD FROM SR 2041 (SPRING FOREST
ROAD) TO SR 35 Result 861,000.00 91,217.50 861,000.00 91,217.50
U-5515 WAKE FOREST - SR 1930 (STADIUM DRIVE), 1933 (WEST
NORTH AVEN 55056.1.1 U-5515 - PE - WAKE FOREST Prel Engr 04/11/2013 REL ACPT # WAKE 1500/# 1500/Not assigned 0.00 35,060.18
U-5515 WAKE FOREST - SR 1930 (STADIUM DRIVE), 1933 (WEST
NORTH AVEN 55056.1.1 U-5515 - PE - WAKE FOREST Prel Engr 04/11/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 235,400.00 235,400.00 235,400.00 235,400.00
U-5515 WAKE FOREST - SR 1930 (STADIUM DRIVE), 1933 (WEST
NORTH AVEN 55056.2.F1 U-5515 - R/W - SR 1930 WAKE FOREST Right of Way 11/10/2015 REL # WAKE 1500/2731M23ER Urban Over 200K Population-Raleigh Ext. 479,000.00 0.00 479,000.00 0.00
U-5515 WAKE FOREST - SR 1930 (STADIUM DRIVE), 1933 (WEST
NORTH AVEN Result 714,400.00 270,460.18 714,400.00 235,400.00
U-5520 GARNER - CONSTRUCT IMPROVEMENTS ON I-40 / US 70
EASTBOUND RA 44091.3.F1 U-5520 - CON - I-40/US 70 INTERCHANGE Construction 09/16/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 2,600,000.00 2,444,091.45 2,600,000.00 2,444,091.45
U-5520 GARNER - CONSTRUCT IMPROVEMENTS ON I-40 / US 70
EASTBOUND RA Result 2,600,000.00 2,444,091.45 2,600,000.00 2,444,091.45
U-5529 SR 1115 (AVENT FERRY ROAD), WEST OF SR 1101
(PINEY GROVE - 44107.1.F1 U-5529 - PE - SR 1115 (AVENT FERRY ROAD) Prel Engr 11/25/2013 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 144,000.00 105,879.39 144,000.00 105,879.39
U-5529 SR 1115 (AVENT FERRY ROAD), WEST OF SR 1101
(PINEY GROVE - Result 144,000.00 105,879.39 144,000.00 105,879.39
U-5530AA APEX - OLD RALEIGH ROAD FROM LAKE PINE DRIVE TO
CARY LIMITS 44111.1.F7 U-5530AA - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 14,000.00 26.63 14,000.00 26.63
U-5530AA APEX - OLD RALEIGH ROAD FROM LAKE PINE DRIVE TO
CARY LIMITS 44111.3.F7 U-5530AA - CON - APEX Construction 10/15/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 810.96 810.96
U-5530AA APEX - OLD RALEIGH ROAD FROM LAKE PINE DRIVE TO
CARY LIMITS 44111.3.F7 U-5530AA - CON - APEX Construction 10/15/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 140,000.00 104,957.76 140,000.00 104,957.76
U-5530AA APEX - OLD RALEIGH ROAD FROM LAKE PINE DRIVE TO
CARY LIMITS Result 154,810.96 105,795.35 154,000.00 104,984.39
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 336.22 336.22
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 336.00 336.00 336.00 336.00
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.1.F3 U-5530AB - PE - APEX Prel Engr 01/14/2014 REL ACPT # WAKE 1500/7101999 FHWA Construction State Match HTF 0.21 0.21
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 105.37 105.37
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 7,473.00 7,473.00 7,473.00 7,473.00
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.2.F3 U-5530AB - R/W - APEX Right of Way 04/29/2014 REL ACPT # WAKE 1500/7101997 FHWA State Match FY15 Transfer 0.37 0.37
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2702999 Local Government Match_Statewide 1,803.28 1,803.28
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2731L23ER STP >200K POP-RALEIGH-SAFETEA-LU EXT 4,527.00 1,469.00 4,527.00 1,469.00
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 77,664.00 77,664.00 77,664.00 77,664.00
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM 44111.3.F3 U-5530AB - CON - APEX Construction 08/07/2014 REL ACPT # WAKE 1500/7101999 FHWA Construction State Match HTF 0.78 0.78
U-5530AB APEX - ALONG THE WEST SIDE OF TINGEN ROAD
FROM THE APEX ELEM Result 92,246.23 89,188.23 90,000.00 86,942.00
U-5530GA FUQUAY-VARINA - PARK-DEPOT GREENWAY TRAIL IN
THE TOWN'S OLD 44111.1.F8 U-5530GA - PE - FUQUAY-VARINA Prel Engr 03/11/2014 REL ACPT # WAKE 1500/2713M301R Transp Alt. Prog >200K Raleigh 85,000.00 73,670.89 85,000.00 73,670.89
U-5530GA FUQUAY-VARINA - PARK-DEPOT GREENWAY TRAIL IN
THE TOWN'S OLD Result 85,000.00 73,670.89 85,000.00 73,670.89
U-5530GB FUQUAY-VARINA - BRIDGE STREET PEDESTRIAN
IMPROVEMENTS; CONST 44111.1.11 U-5530GB - PE - FUQUAY-VARINA Prel Engr 12/03/2015 REL ACPT # WAKE 1500/2731M230R Urban Over 200K Population-Raleigh 84,000.00 58.21 84,000.00 58.21
U-5530GB FUQUAY-VARINA - BRIDGE STREET PEDESTRIAN
IMPROVEMENTS; CONST Result 84,000.00 58.21 84,000.00 58.21
January May 2016 Public Involvement TIP & STIP Amendment Process CMAQ Applications Executive Board adopts project list Training for LAPP selected project managers
February September 2016
Municipal Agreements signed by local gov. Municipal Agreements signed by NCDOT FTA Request for Draft Grant # for Transit Flex Projects SEPTEMBER 15, 2016: ALL AGREEMENTS MUST BE SIGNED OR FUNDS MAY BE
PROGRAMMED TO ANOTHER SHOVEL READY PROJECT THIS IS A CRITICAL DEADLINE
October 1, 2016 September 30, 2017
FFY 17 LAPP Funds Obligated SEPTEMBER 15, 2017: FINAL CHANCE FOR FFY2017 TRANSIT FUNDS TO BE FLEXED
TO FTA AND FFY2017 ROADWAY AND BIKE/PED PROJECT TO RECEIVE AUTHORIZATION THIS REQUIRES FINAL SUBMITTALS TO NCDOT IN JUNE THROUGH JULY, 2017
LAPP - FFY 17 Deadlines
June 2017
Target deadline for obligation of all LAPP funds
Consideration given to reprogramming funds that are not anticipated to be obligated before October
October 2017
All unobligated funds for LAPP projects eligible for de-programming
NOTE: Upon obligation of funds for any particular project phase, the applicant has the obligation year plus two more years to complete the project and expend the funds authorized for that project phase.
NOTE: Since funds are anticipated to be over-programmed (i.e., more funds will be programmed for projects than may be actually available for projects) annually, applicants are encouraged to achieve obligation as quickly as possible for each phase requested through LAPP.
LAPP - FFY 17 Deadlines
Typical Project Delivery Steps
Agreement
-------------Preliminary Engineering Authorization------------- Procuring Professional Services
Environmental Document (required)
Location and Design Approval (required)
-------------Right of Way Authorization------------- Right of Way Acquisition
Utility Relocation
Right of Way Certification (required)
Contract Proposal and Estimate (PS&E) (required)
-------------Construction Authorization------------- Advertise and Let Construction Contract
Construction & Administration
Final Inspection (required) Final Reimbursement
LADA: Location and Design Approval
Must have this signed from NCDOT to request ROW Authorization (to start ROW)
NEPA Environmental Documentation
PCE, EA, FONSI, EIS
Must have this signed by FHWA to request ROW Authorization (to start ROW) or CON Authorization.
ROW Certification
Must have this signed from NCDOT to request CON Authorization (to start CON)
PSE: Plans, Specifications and Estimates
Must submit these in final revised format to NCDOT to request CON Authorization (to start CON)
LAPP Key Approvals Terminology
LAPP Project Roundtable Q&A
Contacts:
CAMPO
919-996-4000
[email protected] [email protected] [email protected]
http://www.campo-nc.us/lapp.html
Questions?
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