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Page 1: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual
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“This budget will raise more revenue from property taxes than last year’s budget by an amount of $1,139 which is a 

0.06589% increase from last year’s budget. The property tax revenue to be raised from new property added to the tax roll 

this year is $1,525.”  

The adopted tax rate is $0.583 per $100 of valuation and is the current tax rate—the same rate adopted last year. 

On August 24, 2020, the members of the governing body approved the fiscal year 2020‐21 

budget as follows: 

  FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde  

  AGAINST: None 

  PRESENT AND NOT VOTING: None 

ABSENT: Gloria Cantu 

 

City Council plans to use the increase in revenue for the purpose of maintaining City services, economic development, and addressing long‐term infrastructure 

needs.  

Property Tax Rate Comparison   

                FY 2019‐20    FY 2020‐21 

Adopted Tax Rate          0.583000    0.583000 

No New Revenue Tax Rate        0.579032    0.584139 

No New Revenue Maintenance & Operations  0.551496    0.561268 

Voter Approval Tax Rate        0.619426    0.604423 

Debt Tax Rate            0.023162    0.023162 

   

Total debt obligation secured by property taxes is $68,898.  

On August 24,2020, the members of the governing body adopted the City’s property tax rate of 

$0.583 per $100 of valuation for tax year 2020 as follows: 

FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde  

  AGAINST: None 

PRESENT AND NOT VOTING: None 

ABSENT: Gloria Cantu   

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BALCONES HEIGHTS, TEXAS Council & Senior Staff 

 CITY COUNCIL 

 SUZANNE DE LEON 

Mayor 

 STEPHEN LARA 

Councilmember, Place 1 

 GLORIA C. CANTU 

Councilmember, Place 2 

 JOHN HALPIN 

Councilmember, Place 3  

LAMAR GILLIAN Councilmember, Place 4 Mayor Pro‐Tempore 

 MIGUEL VALVERDE 

Councilmember, Place 5  

SENIOR STAFF  

DAVID J. HARRIS, CITY ADMINISTRATOR DELIA SANCHEZ, CITY SECRETARY 

BROCK WARD, FIRE CHIEF JOHN JAHANARA, POLICE CHIEF 

LORENZO NASTASI, ECONOMIC DEVELOPMENT & PUBLIC AFFAIRS DIRECTOR JANET THELEN, COMMUNITY DEVELOPMENT DIRECTOR 

FLOYD MESSICK, ACTING FINANCE DIRECTOR 

 

 

THANK YOU FOR YOUR HELP! 

The City Administrator and Acting Finance Director express their 

appreciation to all the Staff for their assistance and cooperation 

in completing the annual budget. 

 

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        Tab                       Page 

1. Transmittal Letter ..……………………………………………………………………..…………. 5 

2. Strategic Plan ..…………………………………………………………………………..………….11 

Organization Chart ………………………………………………………………………..…….. 12 

Personnel Complement ……………………………………………………….……..…..…… 13 

3. Budget Policies, Process, & Calendar…………………………………………….……….17 

4. Glossary……………………………………………………………………………………….…………25 

5. FY 2020‐21 Adopted Budget by Fund and Department…………………………..31 

6. Fee Schedule………………………………………………………………………………………….69 

7. Holiday Schedule……………………………………………………………………………………93 

8. Salary Schedule & Table…………………………………………………………………………95 

9. Investment Policy…………………………………………………………………………………105 

10. Purchasing Policy………………………………………………………………………………….115 

11. Adopting Ordinances……………………………………………………………………………119 

 

 

   

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CITY OF BALCONES HEIGHTS                          3300 HILLCREST DR. 

                           BALCONES HEIGHTS, TEXAS 78201 

                               (210) 957‐3300 

 

 

August 25, 2020 

Dear Honorable Mayor, Members of the City Council, and Citizens of Balcones Heights: 

It is our pleasure to present the City of Balcones Heights FY 2020‐21 adopted budget. 

The budget is fiscally conservative and utilizes City resources to maintain economic 

development, sustain City service levels, and address long‐term infrastructure needs.  This is 

accomplished by maintaining the same tax rate as last year. 

Council and staff had three workshops on the adopted budget and tax rate on July 31, 2020, 

August 7, 2020, and August 14, 2020.  The City Council held public hearings on the proposed 

budget and tax rate on August 24, 2020.  

The City posted the required notices in the newspaper and on the website announcing the 

public hearing. Copies of the budget were available to anyone that requested it; it was also 

posted on the City’s web site and the new site hosted by the Bexar Appraisal District.  The tax 

rate and budget were adopted at the regular City Council meeting on August 24, 2020. 

COVID‐19  

Each budget has its unique obstacles and this one was no exception.  The coronavirus (COVID‐

19) pandemic has impacted Texas cities and citizens in many ways.  We all are sailing into 

uncharted financial waters. 

With the closure of many non‐essential businesses beginning mid‐March and running through 

April 2020, many cities across the state saw drastic swings in their sales tax receipts—some 

higher and some lower1.  Balcones Heights saw sales taxes drop in March 19.62% and drop 

43.3% in April when compared with the same reporting period last year.   Once businesses 

began reopening in May, the City’s sales tax figures improved to reflect a 2.96% decline over 

previous year.  More monthly reports and their respective data points are needed to produce 

 1 The Texas Comptroller of Public Accounts handles the collection of sales taxes for local jurisdictions and taxes remitted to the City run two months behind the month they were collected.  For example, the March 2020 figures are reported in May 2020.   

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better year‐end revenue estimate and budget figures for next year.  As we sail forward, City 

staff and Council will continue to monitor cash flow and, if need be, consider options to further 

control expenses. 

The City has been proactive in curtailing and postponing certain planned expenses and has 

researched grants and other revenue sources to counteract the economic impact of the 

pandemic on the City’s finances, let alone begun to hold back on filling certain vacant positions 

in the organization. The City has been working with local public health officials in order to safely 

reopen local businesses and municipal operations, such as Municipal Court. The City has also 

signed an inter‐local agreement with Bexar County in order to receive reimbursement for many 

expenses as provided for under the federal Coronavirus Aid, Relief, and Economic Security 

(CARES) Act.  In spite of these efforts, the City made a decision in FY 2019‐20 to dip into its 

reserves to maintain service levels.  As we all are learning to live with the new reality of COVID‐

19, staff is projecting some return to normalcy in FY 2020‐21…at least fiscally and at lower 

anticipated revenue levels than in recent years.  We will weather this storm.  We need to focus 

on looking out for and having a little extra patience with each other. 

Though this unprecedented year has brought about many unexpected challenges and 

opportunities, the City stands prepared to address these challenges and opportunities 

regarding public health, safety, and fiscal responsibility.  

Law Enforcement 

Due to COVID‐19 physical distancing challenges, court operations were suspended for three 

months.  New cases have decreased sharply due to precautions taken by officers in the field 

and enforcing traffic laws only in the most extreme circumstances.  These actions, ultimately, 

led to the reduction of court revenue collections in the current fiscal year.   

 

Court operations have slowly been returning to a new normal as a result of incorporating new 

technologies into the workplace, such as Zoom, which have enabled Court proceedings to 

resume this summer. The City expects to have an eventual rebound of court operations, which 

will likely bring back revenue to normal levels in the coming fiscal year. 

 

Strategic Plan 

Guidance for the budget comes from the City Council’s Strategic Plan along with inputs from 

departments and the City’s elected officials. 

The goals of the City’s Strategic Plan are: 

1. Long‐term Funding Sustainability 

2. Establish a Positive Image in the Broader Community 

3. Increase Public Safety 

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4. Improve City Infrastructure 

The FY 2020‐21 adopted budget provides funding for economic development incentives, core 

City services, and a Capital Improvement Plan (CIP) to advance our strategic goals.   

Economic Development 

The City partnered with developers and provided incentives to businesses to sustain economic 

development in FY 2019‐20 and that growth continues into the new fiscal year.     

The City has put together a COVID Business Relief Grant Program to provide qualifying local 

businesses up to $2,500 to reimburse costs incurred from the effects of the virus. This grant 

program allows the City to provide our business leaders with financial assistance in order to 

sustain business through these unique and challenging times. 

Services 

There are no changes to City service levels with the FY 2020‐21 adopted budget.  City services 

are the core functions that citizens expect from their city such as public safety, municipal court, 

street maintenance, parks, health services, and animal control.   

Cost for personnel services in the FY 2020‐21 adotped budget are $4.4 million and include 

scheduled merit increases, but there is no Cost of Living Adjustment (COLA) increase budgeted 

in this coming year’s proposed budget as the Consumer Price Index (CPI) is flat and is 

anticipated to remain so for FY 2020‐21.   

The City switched healthcare providers beginning in FY 2019‐20 which provided lower 

deductibles and expanded plan options to employees.  Staff recommended and council 

approved renewing the current healthcare provider, United Healthcare, for FY 2020‐21 as they 

are limiting their cost increase to 5%. 

Capital Improvement Plan 

Beginning with the FY 2018‐19 budget, council voted to discontinue the COLA for retirees in the 

Texas Municipal Retirement System (TMRS).  This eliminated an unfunded retirement liability of 

$2.3M and lowered the City’s annual TMRS contribution costs going forward.  The City will be 

unable to afford to return this benefit in FY 2020‐21. 

Capital expenditures provided for FY 2020‐21 include the replacement of the server in the fire 

department, the continued construction of the Vivian Lane project (construction is anticipated 

to begin in September 2020), and the preliminary design for the Hillcrest Rd reconstruction 

project. A portion of the funding of the Vivian Lane project will be provided by the City selling a 

tax note. The terms of the tax note were finalized at the August 24, 2020, City Council meeting. 

FY 2020‐21 total budgeted capital expenditures are $494,433. 

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The City will be drawing from multiple funding sources to fulfill capital needs. These include 

transfers from the sewer, streets, auction, stormwater, and general funds.  These transfers will 

help fund equipment and infrastructure needs in accordance with the Capital Improvement 

Plan (CIP).  

The CIP is included within this budget document.  It is a multi‐year plan that details how the City 

could possibly use the recurring transfer into the Capital Fund to finance infrastructure 

improvements, major equipment purchases, park improvements, and facility renovations. 

 

Streets 

Initial estimated costs for the Vivian Lane street reconstruction project is $1,106,753 and is 

scheduled to begin in September 2020.  Funding for this project is as follows:  Bexar County 

approved a $300,000 contribution towards the project in the form of a Community 

Development Block Grant (CDBG),  San Antonio Water System will fund $175,280 towards 

water line replacement, CPS Energy will fund $89,040 for gas lines, and the balance will be 

funded by the City through transfers from the Sewer and Streets funds ($100,000 and 92,433) 

as well as through the sale of a Tax Note.                                                                     

City Engineer Jess Swaim (C6 Engineering) has been authorized by Council to proceed with 

preliminary design work on Hillcrest Drive and to submit an application for funding from the 

Alamo Area Metropolitan Planning Organization in Fall 2020.  Staff has been informed that the 

award announcement for this round of funding is anticipated in April 2021.  Staff will revisit the 

project budget in the Spring once we know the outcome of the MPO’s round of funding.   

The FY 2020‐21 proposed budget also reflects the recurring transfer of $120,000 from the 

General Fund into the Streets Fund which pays for ongoing maintenance and repairs of streets, 

drainage, curbs, sidewalks, signs, and pavement markings.  Repairs to sections of Balcones 

North and Hillcrest Drive and crack sealing on various roads are planned for 2021. 

Property Tax 

As you have heard, the 2019 Legislature reformulated the method by which local governments 

determine and set tax rates.  Formerly known as the Effective Rate, the now‐named “No New 

Revenue” rate is the same as it was before:  This is the rate to adopt to bring the same amount 

of revenue as last year.  The former Rollback Rate is now called the “Voter‐Approval Tax Rate.”  

Formerly, the Rollback Rate was 8% over the Effective Rate; voters could petition the governing 

body for a Rollback election if taxes exceeded this rate, now it is 3.5% and an election is 

automatic.  The one exception to the new Voter‐Approval Tax Rate is for government units with 

a population under 30,000 in which a new “De Minimis” tax rate is introduced which will 

generate an additional $500,000. 

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The City Administrator recommended and Council approved the tax rate of 58.3 cents per $100 

valuation, the same rate as in FY 2019‐20.  Effectively, this is a cut in the tax rate and taxes paid.   

Current: 0.583000 Proposed: 0.583000 No-new-revenue (NNR) (Effective): 0.584139 Voter-Approval Tax Rate (Rollback): 0.604422 De Minimis Rate: 0.753322 Additional $0.01 is $29,667 in revenue  

Debt 

Current City long‐term debt is approximately $68,898 for repayment on a general obligation 

bond for the 2006 fire ladder truck purchase.  The final payment on the bond is scheduled for 

FY 2020‐21. The debt is paid in the Debt Service Fund using the Interest and Sinking (I&S) 

portion of property tax collections. 

The City Council will be asked at its August 24, 2020, meeting to purchase a tax note to finance 

a portion of the Vivian Lane street reconstruction project.  Initial payment of $75,067 will be in 

FY 2020‐21 and payable using fund reserves.   

Deliberation 

Each budget is a juggling act between services, infrastructure and the tax rate.  The FY 2020‐21 

approved budget strikes a balance between services and infrastructure without raising the 

property tax rate.  However, with an aging City infrastructure and now a global pandemic, the 

balance between service levels and street reconstructions is the primary point of deliberation 

for the upcoming fiscal year. 

The document that follows goes into greater detail on the City’s budget to include its funds, 

revenues, expenses, and departments.  The budget processes, descriptions, and other relevant 

information is given to assist readers of the document. 

Should you have any questions, please do not hesitate to contact me. 

Respectfully submitted, 

 

David J. Harris 

City Administrator 

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Vision Statement 

Balcones Heights strives to create a vibrant, inclusive, and healthy environment that contributes 

to a high quality of life and opportunities.  This is achieved through a prosperous economy, 

quality housing choices, a thriving business corridor, well‐maintained infrastructure, and 

excellent municipal services. 

Mission Statement 

Our mission is to provide a safe environment through efficient and quality services for our 

community. 

Core Values 

Commitment We are committed to transforming our City.  We are committed to providing essential core 

services to our citizens. 

Responsive We are eager to serve our citizens in a timely, respectful, and professional manner. 

Inclusion We will make decisions with respect to the diverse community we serve. 

Collaboration We  will  collaborate  with  the  community,  business  leaders,  and  developers  to  achieve 

transformation. 

Accountability We will conduct business in an open and transparent manner. 

Strategic Goals 

1. Long‐term Funding Sustainability 

2. Establish a Positive Image in the Broader Community 

3. Increase Public Safety 

4. Improve City Infrastructure 

 

 

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Citizens of   Balcones Heights 

Mayor and     City Council 

City Administrator 

Boards & Committees 

Audit/Budget Committee BHPOA Negotiations Board of Adjustments Code Enforcement Parks & Facility Infrastructure Planning & Zoning   

Fire Chief 

Police Chief 

City Secretary 

Economic Development 

Director 

Finance Director  

Finance Admin Asst 

Code Enforcement 

Community Relations 

Senior Deputy Court Clerk 

Fire Captains 

Community Development 

Director

Deputy Court Clerks 

Fire Fighters 

Fire Lieutenants 

Public Works 

Patrol Lieutenant 

Investigations Lieutenant 

Investigators Traffic Safety 

Police Sergeants 

Police Officers 

Police Corporals 

Dispatchers 

Dispatch Supervisor 

Contracted Services 

Auditor Building Inspector City Attorney City Engineer City Prosecutor Health Inspector Municipal Judge Warrant Officer 

Street Maintenance 

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In FY 2017‐18, the Maintenance Supervisor position was moved from the Storm Water Fund to 

the General Fund’s Public Works department. 

A part‐time position, Special Projects Coordinator was added in Community Development in FY 

2018‐19 to assist with the workload in the department.  This position carries forward and was 

funded for half the year in the FY 2019‐20 approved budget.  The position is not being 

continued in FY 2020‐21. 

Frozen full‐time positions going into FY 2020‐21 include: Court Administrator in the General 

Fund, and Administrative Assistant position in the Traffic Safety Fund.  Due to financial 

uncertainties due to the effects of COVID‐19 on the economy, the City Administrator has frozen 

a vacant Police Officer position and will consider freezing additional vacancies in the future on 

case‐by‐case basis. 

Police Personnel 

Police personnel are funded in the General Fund, Balcones Heights Crime Control District 

(BHCCD) Fund, and the Traffic Safety Fund.  Personnel are moved among these funds each fiscal 

year as budget needs warrant.  The Personnel Complement above reflects the distribution of 

police personnel by funds. 

A reorganization of police personnel occurred in FY 2016‐17.  Five Officer positions were 

converted to the newly created Corporal positions with no change to the overall complement. 

In FY 2017‐18, one Officer position was added to the police complement in lieu of filling the 

part‐time officer and Administrative Assistant positions which were vacated in the Traffic Safety 

Fund. 

In FY 2018‐19, council voted to end the City’s participation in the Drug Enforcement Agency 

program.  The officer dedicated to the program was returned to patrol duties and one Officer 

position was deleted.  

Additionally, one Sergeant position was eliminated and a second Sergeant position was 

converted to an Officer position as part of a reorganization of the Investigation’s unit. 

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Fiscal Year 

The fiscal year of the City begins on October 1 and ends on September 30. 

Submission of Budget 

Each department will submit its budget requirements to the City Administrator for review and 

approval.   

On or before August 1 of each year, the City Administrator will submit to the City Council, and 

file with the City Secretary, a budget for the ensuing fiscal year. 

The City Administrator will include a budget message as a part of the annual budget which will 

outline the proposed financial plan of the City, describe the important features of the budget, 

indicate any major changes from the current year in programs, and include such other material 

as the City Administrator deems desirable. 

Budget Composition 

The  budget will  provide  a  complete  financial  plan  of  all  City  funds.    It will  show  in  detail  all 

estimated income, the proposed property tax levy, and all proposed expenditures including debt 

service.   

Budgetary  accounting  is  maintained  on  a  line‐item  basis.    The  budget  is  controlled  at  the 

department level.  Capital projects are controlled at the project level. 

The budget will be arranged to show comparative figures for actual and estimated income and 

expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal 

year.  

The total of the proposed expenditures will not exceed the total of estimated income. 

Notice and Hearing 

After the proposed budget is filed with the City Secretary, the City Council will have published in 

one or more newspapers of general circulation in the City, a general summary of the budget and 

a notice stating: 

The time and place where copies of the budget are available for inspection by the public. 

The  time and place,  not  less  than 15 days  after  such publication,  for  a public  hearing 

before the City Council on the budget.  

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After the public hearing, City Council may adopt the budget with or without amendment.  In 

amending the budget before adoption, it may add or decrease programs or amounts, and may 

delete or decrease any programs or amounts, provided that no amendment to the budget will 

increase the authorized expenditures to an amount greater than the total of estimated income. 

City Council 

Adoption  of  the  budget  will  constitute  appropriations  from  the  funds  indicated  and  will 

constitute a levy of the property tax adopted. 

The City Council will, by ordinance, adopt the budget on or before the twentieth day of the last 

month of the fiscal year currently ending.   

If Council fails to adopt the budget by this date, amounts appropriated for current operations for 

the current fiscal year will be deemed adopted for the ensuing fiscal year on a month‐to‐month 

basis, with all items in it prorated accordingly, until Council adopts a budget for the ensuing fiscal 

year. 

Budget Revisions 

At any time during the fiscal year the City Administrator may transfer, without budget 

amendment, part or all of any unencumbered appropriation balance among line items or 

programs within a department and, upon written request by the City Administrator, the City 

Council may transfer, without budget amendment, part or all of any unencumbered 

appropriation balance within any City fund from one department to another. 

For more information on the City’s financial policies and ordinances, see the Code of 

Ordinances link at https://bhtx.gov/departments/city‐secretary. 

 

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Background 

The budget is the financial plan for the City.  It is also a policy device for the Council, an 

operations guide for the staff, and a communications tool to the public.  The City prepares a 

budget of all of its funds based on a fiscal year starting on October 1 and ending on September 

30 each year.   

The budget is prepared using Generally Accepted Accounting Principles.  The budget differs 

from the Comprehensive Annual Financial Report (CAFR) as the budget does not show the City’s 

liabilities or depreciation expenses.   

Each fund in the budget shows the FY 2018‐19 actual audited revenues, expenses, and ending 

fund balance.  That ending balance becomes the beginning fund balance for the FY 2019‐20 

budget and estimate columns.   

Final calculations are then made for all revenues and expenses in the FY 2019‐20 and an 

estimated final ending fund balance—total revenues minus total expenses—is calculated.  This 

amount becomes the estimated beginning fund balance for the FY 2020‐21 budget. 

Revenues and expenses are calculated based on prior years’ history, trend analysis, economic 

forecasting, and any shifts in policy or strategic goals as laid out by Council.   

Both revenues and expenditures are constantly being adjusted throughout the final months and 

are subject to change up to the night the City Council officially adopts the budget.  

Structure 

The accounts of the City are organized and operated on the basis of funds.  Funds are 

established according to governmental accounting standards and are used to aid management 

in demonstrating compliance with finance‐related legal and contractual provisions. 

The City’s budget has three specific fund groups: The General Fund, Special Revenue Funds, and 

Proprietary (or Enterprise) Funds. 

The General Fund is the primary operating fund for the City and it accounts for the normal 

recurring operating activities of the City such as police and fire protection, emergency medical 

services, economic development, visitor initiatives, maintenance of streets and parks, planning 

and zoning, and general administrative services.  These activities are typically funded by user 

fees, or property, sales, and franchise taxes.  

Special Revenue Funds are used to account for proceeds of specific sources that are legally 

restricted to expenditures for specific purposes.  The City has seventeen of these funds. 

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Proprietary Funds are used to account for any activity where users are charged a fee for goods 

and services similar to a private business.  The City’s two Proprietary Funds are Sewer and 

Storm Water.  

Basis of Accounting & Budgeting 

Accounting records and budgets for governmental fund types are accounted for using the 

modified accrual basis of accounting.  That is, revenues are recognized when they become 

measurable and available.  Expenditures are generally recognized when the related liability is 

incurred.   

The level of control—the level at which expenditures may not exceed the budget—is the fund 

level.  The City Administrator is authorized to approve a transfer of budgeted amounts within 

departments; however, any revisions that alter the total of any fund must be approved by the 

City Council.  Budgetary accounting is maintained on a line‐item basis. 

Guidelines 

In addition to the financial policies the City has adopted, the following assumptions, or 

guidelines, are used in crafting the budget each year: 

We are mindful of the City’s limited resources and the budget will balance the needs for 

services, economic development, and infrastructure while maintaining the lowest 

possible property tax rate. 

The City will aggressively investigate and pursue federal, state, and foundation grants to 

address City needs and lower budget expenses. 

The budget is conservatively crafted; we initially use the lower of revenue estimates and 

the higher of expense estimates until the actual amounts are reasonable known. 

The staff will submit a balanced budget each year, which means that expenditures will 

not exceed current year revenues plus available fund balance, reserves, and transfers.   

In certain funds, when revenues exceed expenses, we may increase the contingency 

expense amount to show the fund as balanced to zero. 

The budget will maintain at least three months of reserves in the General Fund. 

Closeout 

The City’s current fiscal year budget is often amended during the year and as part of the 

approval process for the next budget.  Amendments can be made anytime during the fiscal 

year, but are typically made in March and September.  

Along with estimating revenues and expenses for the upcoming fiscal year, staff projects final 

estimates for the current budget as well.  These projections are reviewed by the City 

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Administrator, approved by Council, and then set as the final budget for the current fiscal year 

in the September amendment.  

After the current fiscal year budget is closed, the City receives an annual audit of the books, 

accounts, financial records, and transactions of all funds of the City by independent certified 

public accountants selected by the City Council. 

Budget Calendar 

Presenting a budget is a time‐consuming process that requires involvement from each of the 

City’s departments and City leaders.  A budget requires strategic vision and goals, conservative 

allocation of limited resources, compromise, and often times difficult decisions.   

Budget preparatory work starts in January when departments review and update their portions 

of the Implementation Plan.  City Council is also requested to provide direction to the staff 

regarding its priorities at this time.   

Running concurrently with the budget process is calculating the City’s property tax rate.  In late‐

July each year, the County Appraisal District assesses the value of properties in the county and 

releases the values to the cities and other taxing jurisdictions—allowing the City to compute its 

proposed property tax rate.  

The budget calendar serves as an approximate timeline for the budget and tax rate processes, 

but it is subject to change as circumstances warrant.   

Involvement from City leaders and citizens is crucial to the process; the staff and City 

Administrator take great efforts to keep both informed throughout the budget cycle. 

Special meetings, workshops and public hearings are conducted across the spring and summer 

months prior to presenting the proposed budget.  Public hearings on the budget and tax rate 

are held prior to adopting the budget and tax rate in late August. 

 

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Jan — Mar   Budget Kick Off Review Strategic & Implementation Plans Distribute budget forms to departments Meet with Mayor & Council to discuss budget vision and direction  

 April   Develop Staff Budget   Review department budgets and capital requirements 

Present staff budget to the City Administrator for review Verify preliminary certified property values from the County Tax Assessor‐Collector’s office 

 May  Present Staff Budget 

Present Staff budget to Council for deliberation Incorporate any changes 

 June  Present Draft Budget     Present Proposed Budget to Council   Post the budget with City Secretary and on the website   Provide estimate of City tax roll to Assessor‐Collector’s office   July  Budget Workshops    

Council deliberates the budget in Budget Workshops Certify City tax roll and verify effective & rollback tax rates  

August  Public Hearings & Adoption Hold public hearings for the budget and tax rate Council votes to adopt the budget     

September  Notifications   Notify Tax‐Assessor of adopted tax rate   Post approved budget with City Secretary and on website   Distribute budget document  October    Adopted Budget and Tax Rate go into Effect

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  Balcones Heights FY 2020‐21 Budget Calendar 

 

 

Date  Activity  Responsible Party 

Week of July 13  Wednesday July 15   

 Monday July 27  

 Wednesday July 29    Wednesday July 29  Friday July 31 

Provide estimate of City tax roll to Tax Assessor‐Collector  Present draft budget to Finance Committee Brief capital requirements, Unfunded list   Receive Certified City tax roll and verify effective & rollback tax rates  

File proposed budget with City Secretary, post on website Staff to submit the “No‐new‐revenue” (effective rate) & “voter‐approval” (rollback rate) tax rates to Council  Finance Committee budget meeting  Budget Workshop 11 a.m. 

Finance  Finance  

 Finance  

 Finance    Finance  Finance 

Friday August 7  

Wednesday August 12  

Friday August 14  

Monday August 24 

Budget Workshop time 1:30 p.m.  

Publish notification of Public Hearing on August 24   

Budget Workshop 1:30 p.m.  

City Council 6 p.m. Public Hearing  Council votes to adopt the budget and tax rate 

Finance  

City Secretary  

Finance  

Council 

Tuesday September 1   

Tuesday September 1  

Wednesday September 2  

Tuesday September 8 

Notify Tax‐Assessor of adopted tax rate  

File adopted budget with City Secretary, post on website  

Publish Notice of Availability  

Distribute budget document 

Finance  

Finance  

City Secretary  

Finance  

Thursday October 1  Adopted budget and tax rate goes into effect   

    

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Account: A range of numbers used in the general ledger by the City to indicate the fund, 

department, and activity.  All budgetary transactions, whether revenue or expenditure, are 

recorded in accounts. 

Accrual Basis: The basis of accounting under which transactions are recognized when they 

occur, regardless of the timing of related cash flows. 

Ad Valorem Tax: Also called property taxes are a tax computed from the assessed evaluation of 

land and improvements. 

Adopted Budget: The final budget adopted by ordinance by the City Council.   

Appraised Value: An evaluation of a property’s value based on a given point in time that is 

performed by the county appraiser. 

Assessed Valuation: Total gross valuation, assigned by the county’s taxing authority, to 

property for ad valorem taxation purposes.   

Assets: Resources owned or held by the city, which have monetary value. 

Audit: A systematic collection of the sufficient, competent, evidential matter needed to attest 

to the fairness of management’s assertions in the financial statements or to evaluate whether 

management has efficiently and effectively carried out its responsibilities.  The auditor obtains 

the evidential matter through inspection, observation, inquires and confirmations with third 

parties.   

Balanced Budget: A balanced budget occurs when the total sum of money a government 

collects in a year is equal to the amount it spends on goods, services, and debt interest.  

Basis of Accounting: A term used to describe when & how revenues, expenditures, expenses 

and transfers are recognized in the budget and reported in the financial statements.  

Specifically, it relates to the timing of the measurements made, regardless of the nature of the 

measurement, on either the cash or the accrual method. 

Bonds: A debt security issued by a state, municipality or county to finance its capital 

expenditures.  Municipal bonds are exempt from federal taxes and from most state and local 

taxes, especially if you live in the state in which the bond is issued.  

Budget: The city’s financial plan for a specific fiscal year that contains both the estimated 

revenue to be received during the year and the estimated expenditures to be incurred to 

achieve related objectives. 

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Budget Amendment: The budget may be formally amended after it has been approved. 

Amendments may be required, for example, with the incorporation of a new labor contract or if 

revenues fall or grow beyond projections.   

Capital Assets: Things the city owns, such as buildings, land, roads, bridges, and equipment.  

Capital assets have a value of $5,000 or more, have an anticipated life of more than one year, 

and can be readily identified and tracked as an individual asset.  

Capital Expenditures: Funds spent by the City to acquire or maintain fixed assets such as land, 

roads, buildings, or equipment.   

Capital Improvement Program (CIP): A plan for capital expenditures to be incurred each year 

over a fixed period of several future years setting forth each capital project and the amount and 

the method of financing.  

Capital Projects Fund: Established to account for and report financial resources that are 

restricted, committed and assigned to expenditure for capital expenditures including the 

acquisition or construction of capital facilities and other capital assets. 

Certificates of Obligations: Similar to general obligations bonds except the certificates requires 

no voter approval. 

City Council: The Mayor and council members collectively acting as the legislative and 

policymaking body of the City.   

Comprehensive Annual Financial Report (CAFR): A set of financial statements for a city or 

municipality that comply with accounting requirements established by the Governmental 

Accounting Standards Board (GASB).   

Contingency: A budgeted account set aside to meet unforeseen circumstances. 

Cost of Living Adjustment (COLA): A wage or benefit increase that is designed to you keep pace 

with increased living costs that result from inflation.  COLAs are usually pegged to increases in 

the consumer price index (CPI). 

Debt Limit: The maximum amount of debt which an issuer of municipal securities is permitted 

to incur under constitutional, statutory or charter provisions. 

Debt Ratio: A financial ratio of total debt to total assets, expressed in a percentage, and can be 

interpreted as the proportion of a city’s assets that are financed by debt. 

Debt Service Fund: A fund used to account for the monies set aside for the payment of interest 

and principal on the city’s general obligation and revenue bonds.  

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Deficit: When expenses exceed revenues. 

Department: A functional unit of the city containing one or more divisions or activities.  

Depreciation: Loss of value.  The City allocates the cost of an asset over its useful life to account 

for declining value.  Depreciation is not a budgeted item.  

Effective Tax Rate: Calculation as required by the State Property Tax Code.  The Effective Tax 

Rate applied to the year’s tax base would generate the same amount of taxes levied last year. 

Expenditures: A decrease in the net financial resources of the City due to the acquisition of 

goods and services. 

Expenses: Decreases in net financial resources.  Expenses include current operating expenses 

which require the current or future use of net current assets, debt service, and capital outlays. 

Fiscal Year: A 12‐month period to which the annual operating budget applies.  The City of 

Balcones Heights has established October 1 through September 30 as its fiscal year. 

Franchise Fee: The fee paid by public service businesses for use of City streets, alleys and 

property in providing their services to the citizens of a community.  Services requiring 

franchises include electricity, telephone, natural gas and cable television. 

Fund: A fiscal and accounting entity with a self‐balancing set of accounts recording cash and 

other financial resources, together with all related liabilities and residual equities or balances, 

and changes therein, which are segregated for the purpose of carrying on specific activities or 

attaining certain objective in accordance with special regulations, restrictions, or limitations.  

Fund Balance: The excess of a fund’s revenues over its expenses; sometimes called working 

capital in enterprise funds.  A negative fund balance is often referred to as a deficit. 

Fund Type: Any one of seven categories, which all funds are classified in governmental 

accounting.  The seven fund types are:  general, special revenue, debt service, capital projects, 

enterprise, internal service, and trust and agency  

General Fund: The fund used to account for all financial resources except those required to be 

accounted for in another fund.  Most basic functions, such as police, fire, and streets are usually 

located in the general fund. 

General Obligation Bonds: A form of debt used to raise funds.  In issuing general obligation 

bonds, the City pledges to levy whatever property tax is needed to repay the bonds for any 

particular year.  Bonds cannot be issued without voter approval and are usually issued with 

maturities of 15 to 30 years.  

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Generally Accepted Accounting Principles (GAAP): Uniform minimum standards and guidelines 

for financial accounting and reporting.  They govern the form and content of the financial 

statements of an entity.  They include not only broad guidelines of general application, but also 

detailed practices and procedure.   

Governmental Accounting Standards Board (GASB): The authoritative accounting and financial 

reporting standard‐setting body for governmental entities. 

Grants: A payment of money from one governmental unit to another or from a government to 

a not for profit.  Grants are often earmarked for a specific purpose or program. 

Infrastructure: Basic public investments such as streets, storm drainage, water and sewer lines, 

street lighting, and sidewalks. 

Interest & Sinking (I&S): The portion of the overall tax rate that goes to the Debt Service Fund 

to provide funds for payments on the City’s debt.  

Levy: To imposed taxes, special assessments, or service charges for the support of City services.   

Liabilities: Debt or other legal obligations arising out of transactions in the past which must be 

liquidated, renewed, or refunded at some future date.  

Line Item Budget: A format for budgeting in which departmental outlays are grouped according 

the items that will be purchased, one item or groups of items on each line of the budget. 

Maintenance & Operations (M&O): The portion of the overall tax rate that goes to the General 

Fund to sustain City operations. 

Modified Accrual Basis: One method of accounting for revenues and expenses.  Under this 

basis, revenues are recognized when they become measurable and available to finance 

expenditures within the current period.  Expenditures are recognized when the related fund 

liability is incurred.  

Operating Budget: Plans of current expenditures and the proposed means of financing them. 

The annual operating budget is the primary means by which most of the financing, acquisition, 

spending, and service delivery activities of the city are controlled.  

Operating Expenses: The cost of personnel, materials and equipment required for a 

department to function.  

Ordinance: A formal legislative enactment by the governing body of municipality.  Revenue‐

raising measures, such as the imposition of taxes, special assessments and service charge, 

universally require ordinances. 

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Position: A full‐time employee working at least 40 hours per week.  For example, an activity 

requiring three full‐time and one part‐time employees would have 3.5 positions. 

Proprietary Fund: A fund used to account for business‐type activities such as activities 

supported, at least in part, by fees or charges. 

Public Hearing: The portions of open meetings held to present evidence and provide 

information on both sides of an issue. 

Reserved Fund Balance: That portion of a fund’s fund balance that is not available for 

appropriation because they have been legally committed to some future use. 

Revenues: All amounts of money received by a government from external sources.  

Rollback Tax Rate: The rollback rate is determined by multiplying last year’s maintenance and 

operations rate by 1.035 (3.5%).  Exceeding the rollback rate allows citizens to petition the City 

to hold an election that would roll back the tax rate back down to the rollback rate.   

Special Revenue Fund: A fund used to account for the proceeds of specific revenue sources 

that are legally restricted to specified purposes. 

Strategic Plan: A document used to communicate the goals on an organization and the actions 

needed to achieve them. 

Taxes: Compulsory charges levied by a government for the purpose of financing services 

performed for the common benefit.  

Tax Levy. Total revenues to be raised by ad valorem taxes for expenditures of general operating 

expenditures and debt service payments. 

Tax Rate: A percentage applied to all taxable property to raise general revenues. It is derived by 

dividing the total tax levy by the taxable net property valuation.  

Tax Roll: The official list showing the amount of taxes levied against each taxpayer or parcel of 

property, prepared and authenticated in proper form to warrant the collecting officers to 

proceed with the enforcement of the tax. 

Texas Municipal Retirement System (TMRS): A statewide retirement system that provides 

retirement, disability and death benefits for employees of participating Texas cities. 

Transfer: The movement of monies from one activity, department, or account to another.  This 

includes budgetary funds or movement of assets.  Also known as interfund transfers. 

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

GENERAL FUND

Fund Balance

Beginning Fund Balance 1,517,308      1,696,836      1,696,837      1,527,458      (169,379)       

Revenues 4,625,181      4,805,560      4,139,967      4,425,016      285,049        

Expenses (4,445,772)     (4,493,560)     (4,309,346)     (4,425,016)     (115,670)         

Revenue/Expense 179,409         312,000         (169,379)        0                      169,379        

Ending Fund Balance 1,696,836      2,008,837      1,527,458      1,527,459      0                       

Revenues

Ad Valorem 1,538,880      1,660,000      1,660,000      1,660,000      ‐                        

Sales Tax 1,675,408      1,735,000      1,244,731      1,531,856      287,125          

Beverage Taxes 35,402             34,000             25,000             25,000             ‐                        

 Franchise Taxes 315,546         305,700         290,500         287,000         (3,500)             

Permits, Licenses & Fees 171,075         165,050         138,845         143,950         5,105              

 Fines & Forfeitures 607,790         653,000         479,000         607,000         128,000          

Other Revenues 111,082         112,810         161,891         70,210             (91,681)         

Transfers In 170,000         140,000         140,000         100,000         (40,000)           

Total General Fund Revenue 4,625,182      4,805,560      4,139,967      4,425,016      285,049        

Expenses

 Council   9,817               7,100               4,500               5,350               850                 

 Administration 455,565         456,641         451,590         455,399         3,808              

Information Technology 232,630         242,800         226,800         233,604         6,804              

Municipal Court   327,341         348,803         342,923         351,344         8,421              

Police Department   803,614         740,866         741,404         756,282         14,877            

Communications  308,189         334,192         308,785         356,090         47,306            

Fire Department   1,246,669      1,410,696      1,356,645      1,442,519      85,874            

Community Development   185,710         214,839         206,107         222,984         16,877            

Public Works  112,366         115,075         110,567         114,745         4,178              

Animal Control 4,498               3,450               3,629               4,450               821                 

Health Services 11,050             12,000             12,000             12,000             ‐                      

Economic Development & Public Affairs 114,654         119,585         113,828         124,636         10,808            

Non Departmental 633,668         487,513         430,568         345,614         (84,954)           ‐                      

Total General Fund Expense 4,445,772      4,493,561      4,309,346      4,425,014      115,668        

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

GENERAL FUND REVENUES

Taxes

10‐310‐110 AD VALOREM TAX 1,538,880      1,660,000      1,660,000      1,660,000      ‐                       reflects adopted tax rate

10‐318‐300 SALES TAX 1,675,408      1,735,000      1,244,731      1,531,856      287,125          used FY17‐18 for FY 2020‐21

10‐319‐110 PENALTY & INTEREST‐AD VALOREM ‐                       ‐                       ‐                       ‐                        10‐334‐100 STATE MIXED DRINK TAX 35,402             34,000             25,000             25,000             ‐                      

Total Taxes 3,249,690      3,429,000      2,929,731      3,216,856      287,125        

Franchise Taxes   

10‐318‐410 CPS FRANCHISE   196,212         196,000         194,000         196,000         2,000              

10‐318‐430 TELEPHONE FRANCHISE   19,780             17,600             12,000             10,000             (2,000)              SB 1152

10‐318‐440 SAWS FRANCHISE   17,386             7,000               6,500               7,000               500                 

10‐318‐460 CABLE FRANCHISE   30,512             32,000             24,000             20,000             (4,000)              SB 1152

10‐318‐465 CELLULAR NETWORK NODES ‐                       100                  ‐                       ‐                       ‐                        

10‐318‐470 BILLBOARDS  21,000             21,000             21,000             21,000             ‐                      10‐318‐480 GARBAGE FRANCHISE 30,656             32,000             33,000             33,000             ‐                        

Total Franchise Taxes 315,546         305,700         290,500         287,000         (3,500)            

Permits & Fees COVID Pandemic expected to slow new businesses;

10‐320‐200 FOOD ESTABLISHMENT LICENSE 20,885             20,000             20,000             20,000             ‐                        no new construction/major renovations at hospital 

10‐320‐300 COIN OPERATED MACHINE 3,510               3,400               3,645               3,600               (45)                  

10‐321‐100 OCCUPANCY PERMIT 6,450               5,000               4,000               5,000               1,000              

10‐321‐110 BUILDING PERMIT 60,445             60,000             50,000             50,000             ‐                      

10‐321‐120 ELECTRICAL PERMIT 18,520             10,000             8,500               10,000             1,500              

10‐321‐130 PLUMBING PERMIT 11,550             10,000             9,000               10,000             1,000              

10‐321‐140 A/C & HEATING PERMIT 6,635               10,000             10,000             10,000             ‐                      

10‐321‐150 LANDSCAPING PERMIT 1,395               500                  250                  250                  ‐                      

10‐321‐160 YARD SALE PERMIT 260                  250                  250                  250                  ‐                      

10‐321‐170 PEDDLERS PERMIT ‐                       100                  ‐                       100                  100                  Incorporate add to fee schedule

10‐321‐180 LIQUOR LICENSE FEES 1,620               1,600               2,000               2,000               ‐                      

10‐321‐190 NOTARY FEES 6                      100                  100                  100                  ‐                      

10‐321‐200 OPEN RECORDS REQUEST 6                      100                  100                  100                  ‐                      

10‐321‐210 SHOPPING CART RECOVERY FEES 1,650               2,000               ‐                       500                  500                  Businesses have been aggressively responding 

10‐321‐290 MASSAGE THERAPY LICENSE 310                  300                  300                  300                  ‐                      

10‐321‐300 ANIMAL LICENSE 195                  200                  200                  250                  50                   

10‐321‐350 CONTRACTOR'S LICENSE 6,223               7,500               5,500               6,000               500                   

10‐321‐360 HOME OCCUPATION REGS 185                  500                  500                  500                  ‐                      

10‐321‐400 ALARM PERMITS 5,945               6,000               8,000               7,500               (500)                

10‐321‐500 SWIMMING POOL PERMIT 925                  500                  500                  500                  ‐                      

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

10‐340‐300 ZONING & SUBDIVISION FEES 2,400               2,000               2,000               2,000               ‐                      10‐340‐400 PLAN CHECKING FEES 21,960             25,000             14,000             15,000             1,000              

Total Permits, Licenses & Fees 171,075         165,050         138,845         143,950         5,105              

Fines & Forfeitures

10‐334‐200 STATE COURT COSTS 13,605             19,000             19,000             20,000             1,000              

10‐340‐100 COURT FEES & CHARGES 59,682             59,000             43,000             59,000             16,000             Covid Impact, new norm court in person and zoom

10‐350‐100 COURT FINES 448,020         475,000         352,000         448,000         96,000             Covid Impact, new norm court in person and zoom10‐350‐150 WARRANT FEES 86,483             100,000         65,000             80,000             15,000             Covid Impact, new norm court in person and zoom

Total Fines & Forfeitures 607,790         653,000         479,000         607,000         128,000          

Other Revenues 

10‐334‐300 STATE LEOSE TRAINING FUNDS 1,881               2,000               1,851               1,900               49                   

10‐340‐600 RETURN CHECK FEE 35                    250                  250                  250                  ‐                      

10‐342‐100 SPECIAL POLICE SERVICES 3,212               1,000               1,000               1,000               ‐                      

CARES Act Funds ‐                       ‐                       80,950             ‐                       ‐                      

10‐342‐200 FIRE DEPT SERVICES 1,680               100                  100                  100                  ‐                      

10‐344‐500 WEED CLEANING & REMOVAL 2,913               500                  1,280               500                  (780)                

10‐345‐600 WONDERLAND OFFICE RENT 43,615             40,260             40,260             40,260             ‐                       3355/month

10‐349‐000 OTHER CHARGES 100                  100                  100                  100                  ‐                      

10‐360‐000 INTEREST EARNINGS 38,031             47,500             18,000             10,000             (8,000)              Bank Interest Rates have dropped significatly

10‐364‐000 SALE OF ASSETS ‐                       5,000               ‐                       ‐                       ‐                        

10‐370‐000 OTHER REVENUES 19,634             16,000             18,000             16,000             (2,000)             10‐375‐100 OVER/SHORT ACCOUNT (19)                   100                  100                  100                  ‐                      

Total Other Revenues 111,082         112,810         161,891         70,210           (91,681)         

Transfers In

10‐370‐022 TRANSFER FROM IMPOUND FUND 120,000         90,000             90,000             50,000             (40,000)         10‐370‐023 TRANSFER FROM AUCTION FUND 50,000             50,000             50,000             50,000             ‐                      

10‐370‐056 TRANSFER FROM SEWER FUND ‐                       ‐                       ‐                       ‐                       ‐                       New line

Total Transfers In 170,000         140,000         140,000         100,000         (40,000)         

General Fund Total Revenue 4,625,181      4,805,560      4,139,967      4,425,016      285,049          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

GENERAL FUND EXPENSES

COUNCIL  

10‐405‐312 COUNCIL EVENTS ‐                       500                  500                  500                  ‐                      

10‐405‐325 OPERATING SUPPLIES 774                  500                  500                  500                  ‐                      

10‐405‐490 TRAINING  890                  500                  500                  500                  ‐                      

10‐405‐492 TRAVEL  5,977               3,500               1,200               2,000               800                 

10‐405‐494 MEMBERSHIP DUES 1,596               1,600               1,600               1,600               ‐                      10‐405‐498 OTHER EXPENSE 441                  500                  200                  250                  50                   

Total Council 9,817               7,100               4,500               5,350               850                 

ADMINISTRATION

10‐410‐150 SALARIES 324,821         337,183         334,564         338,273         3,709               COLA; 5%HC; Steps

10‐410‐160 OVERTIME 3,686               ‐                       ‐                       ‐                       ‐                      

10‐410‐205 SSI 24,390             25,794             25,594             25,878             284                 

10‐410‐210 MEDICAL 34,319             31,964             31,964             32,680             716                 

10‐410‐230 TMRS 30,416             27,961             28,564             27,375             (1,189)             10‐410‐240 WORKERS COMPENSATION 1,032               1,339               1,339               1,142               (197)                  

Personnel Expense 418,664         424,241         422,025         425,349         3,323              

10‐410‐310 OFFICE SUPPLIES 3,361               3,500               3,865               3,500               (365)                  

10‐410‐312 MEETING COSTS 725                  750                  900                  750                  (150)                

10‐410‐325 OPERATING SUPPLIES 1,563               1,500               1,000               1,000               ‐                      

10‐410‐450 POSTAGE  4,291               4,500               4,900               5,000               100                 

10‐410‐488 PRINTING  587                  750                  300                  500                  200                 

10‐410‐490 TRAINING   8,155               5,000               3,000               4,000               1,000                

10‐410‐492 TRAVEL   10,120             10,000             7,800               7,500               (300)                

10‐410‐494 MEMBERSHIP DUES 2,598               2,600               2,800               2,800               ‐                      

10‐410‐498 OTHER EXPENSE 5,501               3,800               5,000               5,000               ‐                      10‐410‐580 CAPITAL OUTLAY‐EQUIPMENT ‐                       ‐                       ‐                       ‐                       ‐                      

Operating Expenses 36,901             32,400             29,565             30,050             485                 

Total Administration 455,565         456,641         451,590         455,399         3,808              

08/25/2020  434

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

INFORMATION TECHNOLOGY

10‐415‐345 HARDWARE & PERIPHERALS 38,066             40,000             40,000             45,000             5,000                

10‐415‐346 SOFTWARE & LICENSES 10,659             15,000             15,000             15,000             ‐                      

10‐415‐408 IT SERVICES 79,387             80,000             78,000             80,000             2,000              

10‐415‐422 CONTRACTED SERVICES  53,002             50,000             50,000             50,000             ‐                      

10‐415‐455 WEBSITE MAINTENANCE ‐                       ‐                       ‐                       ‐                      

10‐415‐471 INTERNET & CABLE ‐                       ‐                       ‐                       ‐                       ‐                      

10‐415‐472 TELEPHONES 26,622             32,000             22,000             24,000             2,000              

10‐415‐473 CELL PHONES & TABLETS 18,653             19,000             15,000             16,000             1,000              

10‐415‐474 PHONE REIMBURSEMENTS 5,640               6,300               6,300               6,300               ‐                        10‐415‐498 OTHER EXPENSES 600                  500                  500                  500                  ‐                      

Operating Expenses 232,630         242,800         226,800         233,604         6,804              

Total Information Technology 232,630         242,800         226,800         233,604         6,804              

08/25/2020  535

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

MUNICIPAL COURT

10‐420‐150 SALARIES 105,598         120,400         117,914         121,501         3,587               0% COLA; 5%HC; Steps

10‐420‐160 OVERTIME 216                  1,000               500                  1,000               500                 

10‐420‐205 SSI 7,594               9,287               9,020               9,371               351                 

10‐420‐210 MEDICAL 23,861             24,588             24,588             25,800             1,212                

10‐420‐230 TMRS 9,872               10,067             10,090             9,913               (177)                10‐420‐240 WORKERS COMPENSATION 315                  361                  361                  308                  (53)                  

Personnel Expense 147,455         165,703         162,473         167,894         5,421              

10‐420‐310 OFFICE SUPPLIES 1,486               1,250               2,000               2,000               ‐                        

10‐420‐418 LEGAL SERVICES ‐ JUDICIAL 47,864             50,000             48,800             50,000             1,200              

10‐420‐420 WARRANT OFFICER SERVICES 129,568         130,000         128,700         130,000         1,300              

10‐420‐424 PROFESSIONAL SERVICES 70                    100                  ‐                       100                  100                 

10‐420‐488 PRINTING   336                  500                  500                  500                  ‐                      

10‐420‐490 TRAINING   175                  200                  ‐                       200                  200                   

10‐420‐492 TRAVEL  132                  200                  ‐                       200                  200                   

10‐420‐494 MEMBERSHIP DUES 255                  350                  350                  350                  ‐                      

10‐420‐498 OTHER EXPENSES ‐                       500                  100                  100                  ‐                      

Operating Expenses 179,886         183,100         180,450         183,450         3,000              

Total Court   327,341         348,803         342,923         351,344         8,421              

08/25/2020  636

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

POLICE DEPARTMENT

10‐510‐150 SALARIES 529,922         467,503         440,901         470,955         30,055             0% COLA; 5%HC; Steps

10‐510‐155 PART TIME   17,590             20,050             20,973             20,050             (923)                

10‐510‐160 OVERTIME 8,365               20,000             18,052             15,000             (3,052)             

10‐510‐205 SSI 41,554             38,828             36,714             38,709             1,995              

10‐510‐210 MEDICAL 64,636             57,372             57,372             60,200             2,828              

10‐510‐230 TMRS 49,994             40,426             40,426             39,326             (1,100)             

10‐510‐240 WORKERS COMPENSATION 14,852             15,087             15,087             13,201             (1,886)               10‐510‐280 UNIFORM ALLOWANCE 8,332               6,600               6,600               5,800               (800)                  

Personnel Expense 735,245         665,866         636,124         663,242         27,117            

10‐510‐290 EMPLOYEE SAFETY EQUIPMENT 2,840               10,000             7,000               10,000             3,000                

10‐510‐310 OFFICE SUPPLIES 1,556               2,100               4,000               4,000               ‐                        CID cases 

10‐510‐325 OPERATING SUPPLIES 1,572               1,900               1,200               2,000               800                   CID cases 

10‐510‐335 FLEET FUEL 21,047             24,000             25,000             28,000             3,000                

10‐510‐350 AMMUNITION & EXPLOSIVES 1,544               5,000               4,000               5,000               1,000              

10‐510‐432 CORRECTION/DETENTION SVCS ‐                       100                  ‐                       100                  100                 

10‐510‐438 LABORATORY SERVICES 2,833               500                  1,000               500                  (500)                  

10‐510‐440 MEDICAL SERVICES 658                  500                  1,500               1,000               (500)                

10‐510‐442 FLEET MAINTENANCE 25,273             20,000             50,000             30,000             (20,000)          collision repair reimb in 19‐20

10‐510‐444 TCOLE PROCESSING 705                  700                  750                  750                  ‐                      

10‐510‐488 PRINTING   741                  500                  350                  500                  150                 

10‐510‐490 TRAINING   1,748               1,000               2,500               2,500               ‐                      

10‐510‐491 STATE LEOSE TRAINING   2,000               1,450               1,890               1,890               ‐                      

10‐510‐492 TRAVEL   3,463               4,000               3,000               3,500               500                 

10‐510‐494 MEMBERSHIP DUES 250                  250                  290                  300                  10                   10‐510‐498 OTHER EXPENSE 2,138               3,000               2,800               3,000               200                 

Operating Expenses 68,369             75,000             105,280         93,040             (12,240)         

Total Police Department   803,614         740,866         741,404         756,282         14,877          

08/25/2020  737

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

COMMUNICATIONS

10‐520‐150 SALARIES 181,112         210,729         189,314         211,096         21,782             0% COLA; 5%HC; Steps

10‐520‐155 PART TIME 38,993             25,200             35,000             50,100             15,100            

10‐520‐160 OVERTIME 9,308               15,000             6,500               10,000             3,500              

10‐520‐205 SSI 16,849             19,196             17,657             20,746             3,089              

10‐520‐210 MEDICAL 41,196             40,980             40,980             43,000             2,020              

10‐520‐230 TMRS 17,546             18,718             16,486             17,892             1,406              10‐520‐240 WORKERS COMPENSATION 672                  769                  769                  656                  (113)                

Personnel Expense 305,675         330,592         306,706         353,490         46,784            

10‐520‐310 OFFICE SUPPLIES 1,159               1,000               898                  1,000               102                 

10‐520‐325 GENERAL OPERATING SUPPLIES 104                  500                  200                  250                  50                     

10‐520‐345 MINOR TOOLS AND EQUIPMENT ‐                       250                  ‐                       100                  100                   

10‐520‐390 MISCELLANEOUS SUPPLIES 46                    250                  100                  100                  ‐                      

10‐520‐440 MEDICAL SERVICES 406                  500                  150                  300                  150                 

10‐520‐490 TRAINING  443                  200                  175                  200                  25                     Require 20 hrs per dispatcher

10‐520‐492 TRAVEL   357                  400                  310                  400                  90                     10‐520‐498 OTHER EXPENSE ‐                       500                  245                  250                  5                     

Operating Expenses 2,514               3,600               2,078               2,600               522                 

Total Communications   308,189         334,192         308,785         356,090         47,306          

08/25/2020  838

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

FIRE DEPARTMENT

10‐530‐150 SALARIES 838,443         988,133         962,942         1,011,452      48,510             0% COLA; 5%HC; Steps

10‐530‐155 PART TIME 1,922               6,000               3,500               2,000               (1,500)               

10‐530‐160 OVERTIME 16,656             22,500             17,556             20,000             2,444              

10‐530‐205 SSI 63,390             77,773             70,987             79,059             8,072              

10‐530‐210 MEDICAL 135,921         131,136         131,136         137,600         6,464              

10‐530‐230 TMRS 79,871             83,807             78,420             83,470             5,050              

10‐530‐240 WORKERS COMPENSATION 18,476             21,147             21,147             18,037             (3,110)             10‐530‐280 UNIFORM ALLOWANCE 13,053             12,800             12,800             12,800             ‐                      

Personnel Expense 1,167,732      1,343,296      1,298,488      1,364,419      65,930            

10‐530‐290 SAFETY EQUIPMENT 5,356               9,000               4,282               7,500               3,218              

10‐530‐295 BUNKER GEAR ‐                       9,500               3,500               9,500               6,000               Expiring Gear

10‐530‐310 OFFICE SUPPLIES 1,149               1,000               1,046               1,000               (46)                  

10‐530‐325 OPERATING SUPPLIES 4,382               4,000               8,000               8,000               ‐                       Covid Expenses

10‐530‐335 FLEET FUEL 5,141               6,000               5,200               6,000               800                 

10‐530‐409 SAFETY GEAR CLEANING 1,418               2,000               3,500               9,000               5,500               Mandated Cleaning of Bunker Gear

10‐530‐412 EMS CONTRACT 2,000               ‐                       ‐                       ‐                       ‐                      

10‐530‐440 MEDICAL SERVICES 6,862               7,000               7,957               8,000               43                   

10‐530‐442 FLEET MAINTENANCE 16,951             14,000             12,460             14,000             1,540              

10‐530‐485 EQUIPMENT MAINTENANCE 1,067               100                  ‐                       1,300               1,300               SCBA testing

10‐530‐487 EMERGENCY MANAGEMENT ‐                       ‐                       2,000               2,000               ‐                      

10‐530‐488 PRINTING 2,101               500                  ‐                       ‐                       ‐                      

10‐530‐489 COPIER LEASE ‐                       500                  ‐                       ‐                       ‐                      

10‐530‐490 TRAINING  4,136               5,000               4,200               4,000               (200)                  

10‐530‐492 TRAVEL   1,793               1,500               ‐                       500                  500                   

10‐530‐494 MEMBERSHIP DUES 1,956               1,800               1,600               1,800               200                 

10‐530‐496 CERTIFICATIONS   2,884               1,500               1,365               1,500               135                 

10‐530‐498 OTHER EXPENSES 623                  1,000               1,400               1,500               100                 

10‐530‐500 FACILITY MAINTENANCE 4,812               3,000               1,647               2,500               853                  Paint exterior/Interior Doors unknown cost10‐530‐580 CAPITAL OUTLAY EQUIPMENT 16,306             ‐                       ‐                       ‐                       ‐                      

Operating Expenses 78,938             67,400             58,157             78,100             19,943            

Total Fire Department   1,246,669      1,410,696      1,356,645      1,442,519      85,874          

08/25/2020  939

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

COMMUNITY DEVELOPMENT  

10‐610‐150 SALARIES 108,829         109,407         124,810         120,712         (4,098)              0% COLA; 5%HC; Steps   Dean was not updated 100% ATS

10‐610‐155 PART TIME 11,499             30,769             7,500               ‐                       (7,500)              Removed Special Projects Coord

10‐610‐160 OVERTIME ‐                       500                  350                  500                  150                 

10‐610‐205 SSI 9,131               11,303             10,148             9,273               (876)                

10‐610‐210 MEDICAL 8,611               13,114             13,114             17,200             4,086              

10‐610‐230 TMRS 10,581             9,617               9,365               9,809               444                 

10‐610‐240 WORKERS COMPENSATION 349                  399                  399                  341                  (58)                  10‐610‐280 UNIFORM ALLOWANCE 635                  880                  350                  800                  450                 

Personnel Expense 149,635         175,989         166,037         158,634         (7,402)             

10‐610‐310 OFFICE SUPPLIES 391                  500                  375                  500                  125                 

10‐610‐335 FLEET FUEL 986                  1,500               807                  1,000               193                 

10‐610‐416 CITY ENGINEERING SERVICES 18,052             17,000             15,235             15,000             (235)                

10‐610‐436 INSPECTION SERVICES 13,720             15,000             18,000             18,000             ‐                      

10‐610‐442 FLEET MAINTENANCE 301                  1,000               958                  1,000               42                   

10‐610‐482 PROFESSIONAL SERVICES ‐                       ‐                       ‐                       25,500             25,500             Janitorial Services Contract

10‐610‐488 PRINTING   110                  250                  175                  200                  25                   

10‐610‐490 TRAINING  232                  1,000               450                  500                  50                   

10‐610‐492 TRAVEL   1,773               2,000               870                  1,000               130                 

10‐610‐494 MEMBERSHIP DUES ‐                       100                  100                  150                  50                   10‐610‐498 OTHER EXPENSES 510                  500                  3,100               1,500               (1,600)             

Operating Expenses 36,075             38,850             40,070             64,350             24,280            

Total Community Development   185,710         214,839         206,107         222,984         16,877          

PUBLIC WORKS

10‐630‐150 SALARIES 71,109             73,315             71,445             73,459             2,015               0% COLA; 5%HC; Steps

10‐630‐160 OVERTIME 225                  1,000               250                  1,000               750                 

10‐630‐205 SSI 5,259               5,685               5,485               5,696               211                 

10‐630‐210 MEDICAL 16,789             16,392             16,392             17,200             808                 

10‐630‐230 TMRS 7,577               6,163               6,101               6,026               (75)                  

10‐630‐240 WORKERS COMPENSATION 3,599               4,120               4,120               3,514               (606)                10‐630‐280 UNIFORM ALLOWANCE 1,000               1,000               1,000               1,000               ‐                      

Personnel Expense 105,558         107,675         104,792         107,895         3,102              

10‐630‐325 OPERATING SUPPLIES 841                  500                  475                  500                  25                   

10‐630‐335 FLEET FUEL 2,187               2,000               2,200               2,000               (200)                

10‐630‐345 MINOR TOOLS & EQUIPMENT 58                    100                  100                  250                  150                 

10‐630‐355 MAINTENANCE & REPAIRS 241                  250                  100                  250                  150                 

10‐630‐424 PROFESSIONAL SERVICES ‐                       100                  ‐                       100                  100                 

10‐630‐442 FLEET MAINTENANCE 591                  1,500               550                  1,000               450                 

10‐630‐490 TRAINING ‐                       100                  ‐                       100                  100                 

08/25/2020  1040

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

10‐630‐492 TRAVEL ‐                       100                  ‐                       100                  100                 

10‐630‐580 CAPITAL OUTLAY EQUIPMENT 769                  ‐                       ‐                       ‐                       ‐                      

10‐820‐390 MISCELLANEOUS SUPPLIES 347                  500                  250                  250                  ‐                      

10‐820‐442 FACILITY MAINTENANCE 298                  500                  275                  500                  225                 

10‐820‐476 UTILITIES ‐ WATER & SEWER 700                  750                  786                  800                  14                   10‐820‐478 UTILITIES ‐ ELECTRIC 777                  1,000               1,039               1,000               (39)                    

 Operating Expenses 6,808               7,400               5,775               6,850               1,075              

Total Public Works  112,366         115,075         110,567         114,745         4,178              

ANIMAL CONTROL

10‐650‐325 OPERATING SUPPLIES   80                    100                  100                  100                  ‐                      

10‐650‐345 MINOR TOOLS AND EQUIPMENT ‐                       100                  ‐                       100                  100                 

10‐650‐420 VETERINARY SERVICES ‐                       500                  500                  500                  ‐                      

10‐650‐425 ANIMAL SERVICES CONTRACT 2,352               1,000               1,829               2,000               171                 

10‐650‐430 FERAL CAT PROGRAM 2,066               1,500               1,200               1,500               300                 10‐650‐440 EMPLOYEE MEDICAL SERVICES ‐                       250                  ‐                       250                  250                 

Total Animal Control 4,498               3,450               3,629               4,450               821                 

HEALTH SERVICES10‐710‐436 HEALTH INSPECTION SERVICES 11,050             12,000             12,000             12,000             ‐                        

Total Health Services 11,050           12,000           12,000           12,000           ‐                      

ECONOMIC DEV. & PUBLIC AFFAIRS

10‐900‐150 SALARIES 51,941             55,237             54,430             56,445             2,015               0% COLA; 5%HC; Steps

10‐900‐160 OVERTIME 2,378               ‐                       ‐                       ‐                       ‐                      

10‐900‐205 SSI 3,838               4,226               4,164               4,318               154                 

10‐900‐210 MEDICAL    6,788               6,557               6,557               6,880               323                 

10‐900‐230 TMRS   5,758               4,581               4,454               4,568               114                 10‐900‐240 WORKERS COMPENSATION 217                  217                  224                  224                  ‐                      

Personnel Expense 70,920             70,818             69,830             72,436             2,606              

10‐900‐310 OFFICE SUPPLIES 643                  900                  250                  900                  650                 

10‐900‐312 COMMUNITY RELATIONS 6,634               7,000               7,239               7,000               (239)                

10‐900‐325 OPERATING SUPPLIES 53                    200                  ‐                       1,268               1,268              

10‐900‐418 LEGAL SERVICES ‐                       200                  ‐                       ‐                       ‐                      

10‐900‐450 OFFICE RENT 24,347             24,347             24,347             24,347             ‐                      

10‐900‐452 NEWSLETTER 5,460               3,900               5,105               5,280               175                 

10‐900‐455 WEBSITE MAINT & UPDATES ‐                       1,000               575                  2,000               1,425                

10‐900‐471 INTERNET & CABLE ‐                       ‐                       ‐                       ‐                       ‐                      

10‐900‐472 OFFICE TELEPHONE 1,555               1,700               1,790               1,850               60                   

10‐900‐474 SECURITY ALARM SERVICE 338                  320                  150                  320                  170                 

10‐900‐478 UTILITIES ‐ ELECTRIC 738                  1,200               1,200               1,200               ‐                      

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

10‐900‐487 RESOURCE & RESEARCH 346                  400                  175                  1,050               875                  Newspapers and Periodicals, split with HOT.

10‐900‐488 PRINTING ‐                       200                  ‐                       ‐                       ‐                      

10‐900‐489 COPIER ‐                       800                  411                  550                  139                 

10‐900‐491 TRAINING 840                  800                  ‐                       800                  800                 

10‐900‐492 TRAVEL 1,418               2,000               ‐                       2,000               2,000              

10‐900‐494 MEMBERSHIP DUES 725                  800                  240                  635                  395                 

10‐900‐499 GRACKLE ABATEMENT ‐                       1,600               1,600               1,600               ‐                      

10‐900‐501 PROMOTIONS 400                  600                  250                  600                  350                 

10‐900‐502 MEETING COSTS 151                  400                  284                  400                  116                 10‐920‐491 MEDIA/PUBLIC RELATIONS 85                    400                  382                  400                  18                   

Operating Expenses 43,734             48,767           43,998           52,200           8,202              

Total Economic Dev & Public Affairs 114,654         119,585         113,828         124,636         10,808          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

NON DEPARTMENTAL

Services

10‐405‐418 LEGAL SERVICES 54,105             57,500             40,000             50,000             10,000              

10‐410‐422 CONTRACTED SERVICES  2,673               ‐                       1,040               1,500               460                 

10‐410‐424 PROFESSIONAL SERVICES 53,984             50,000             31,900             40,000             8,100              

10‐410‐444 AUDIT SERVICES 9,350               10,000             9,000               10,300             1,300              

10‐410‐482 LEGAL NOTICES/NEWSPAPER ADS 2,889               3,000               2,562               2,500               (62)                  

10‐410‐484 ELECTION SERVICES 2,517               2,750               100                  2,750               2,650              

10‐430‐425 MAINTENANCE AGREEMENTS 26,034             45,500             32,000             35,000             3,000               Radios, Wachguard, Incode, Copier10‐490‐402 BEXAR APPRAISAL SERVICES ‐                       8,000               8,000               8,000               ‐                      

Total Services   151,553         176,750         124,602         150,050         25,448            

Justice Center

10‐430‐320 JANITORIAL SUPPLIES 2,265               2,000               1,200               1,500               300                 

10‐430‐476 UTILITIES ‐ WATER & SEWER 5,412               5,200               5,500               5,600               100                 10‐430‐478 UTILITIES ‐ ELECTRIC 8,982               11,000             9,175               10,000             825                 

Total Justice Center 16,659             18,200             15,875             17,100             1,225              

Insurance

10‐490‐460 INSURANCE ‐ PHYSICAL PROPERTY 7,493               9,000               8,400               8,652               252                   

10‐490‐462 INSURANCE ‐ GENERAL LIABILITY 36,629             40,000             38,500             39,500             1,000              

10‐490‐464 INSURANCE ‐ EMPLOYEE BONDS 1,336               1,400               1,028               1,400               372                 

Total Insurances 45,457             50,400             47,928             49,552             1,624              

Contingency10‐490‐470 GENERAL CONTINGENCY ‐                       32,163             32,163             8,912               (23,251)         

Total Contingency   ‐                       32,163             32,163             8,912               (23,251)         

Transfers Out

10‐490‐493 TRANSFER OUT ‐ STREETS FUND ‐                       120,000         120,000         ‐                       NEW LINE ‐ Annual disbursement

10‐490‐494 TRANSFER OUT ‐ CAPITAL FUND ‐                       90,000             ‐                       (90,000)          NEW LINE ‐ Xfer MPO Hillcrest Project10‐490‐495 TRANSFERS OUT  420,000         210,000         ‐                       ‐                       ‐                       distribute to lines above; current fy

Total Transfers Out 420,000         210,000         210,000         120,000         (90,000)         

Total Non Departmental 633,668         487,513         430,568         345,614         (84,954)         

General Fund Total Expenses 4,445,772      4,493,560      4,309,346      4,425,016      115,670          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

SPECIAL REVENUE FUNDS

Revenues by Fund

Capital Projects 478,800         707,150         713,534         494,433         (219,101)       

Federal Forfeitures 6,023               1,250               250                  200                  (50)                  

State Forfeitures 165                  1,250               1,100               1,100               ‐                      

Streets Maintenance 123,350         120,000         122,500         121,000         (1,500)             

Traffic Safety 979,837         841,225         879,619         874,350         (5,269)             

BHCCD 832,450         853,000         614,160         755,000         140,840        

Seized Assets ‐                       200                  200                  200                  ‐                      

Hotel Occupancy Tax 306,979         296,000         191,210         246,000         54,790            

Child Safety 3,504               3,750               3,750               3,750               ‐                      

Impound  167,150         127,100         121,696         128,200         6,504              

Auction 44,610             51,400             108,148         55,400             (52,748)         

Court Security & Technology 25,961             24,300             21,100             24,200             3,100              

Police Grants 32,530             ‐                       ‐                       ‐                      

Grants 300,424         ‐                       ‐                       ‐                       ‐                      

Parks 840                  1,450               500                  1,450               950                 

Economic Development 395,941         105,500         95,000             100,000         5,000              

PEG 6,102               6,500               5,316               5,500               184                 

Debt Service 77,930             68,666             68,666             76,398             7,731              

Total Revenues 3,782,598      3,208,741      2,946,749      2,887,181      (59,569)         

Expenses by Fund

Capital Projects 454,574         762,150         831,090         718,433         (112,657)         

Federal Forfeitures 45,735             ‐                       ‐                       100                  100                 

State Forfeitures 17,268             ‐                       ‐                       ‐                       ‐                      

Streets Maintenance 88,305             120,000         63,170             213,433         150,263        

Traffic Safety 919,107         889,375         917,991         895,001         (22,990)         

BHCCD 683,279         853,000         840,100         855,672         15,572            

Seized Cash ‐                       200                  200                  200                  ‐                      

Hotel Occupancy Tax 278,523         296,000         205,230         307,620         102,390        

Child Safety 2,453               33,750             31,500             3,750               (27,750)         

Impound 241,805         127,100         160,000         120,500         (39,500)         

Auction 51,611             51,400             54,095             62,900             8,805              

Court Security & Technology 4,619               49,300             33,286             24,200             (9,086)               

Police Grants 32,530             ‐                       ‐                       ‐                      

Grants  300,424         ‐                       ‐                       ‐                       ‐                      

Parks 157                  1,450               ‐                       200                  200                 

Economic Development 323,777         105,500         44,000             100,000         56,000            

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

PEG ‐                       50,000             50,000             ‐                       (50,000)         

Debt Service 75,013             68,666             68,666             143,965         75,298            

Total Expenses 3,519,180      3,407,891      3,299,328      3,445,974      146,646        

CAPITAL PROJECTS FUND

Fund Balance

Beginning Fund Balance 94,017           470,507         470,507         352,951         (117,556)       

Revenues 478,800         707,150         713,534         494,433         (219,101)       

Expenses (454,574)        (762,150)        (831,090)        (718,433)        112,657        

Revenue/Expense 24,226             (55,000)          (117,556)        (224,000)        (106,444)       

Ending Fund Balance 470,507         415,507         352,951         128,951         (224,000)       

Revenues

11‐350‐100 TAX NOTE PROCEEDS ‐ VIVIAN ‐                       404,000         350,000         ‐                       (350,000)        adds tax note proceedes for Vivian $762,000

11‐360‐000 INTEREST EARNINGS 19,951             ‐                       10,000             2,000               (8,000)              BUDGET AMENDMENTS NEEDED ‐ CURRENT FY

11‐370‐300 CARES ACT GRANT 100,000         100,000         ‐                       NEW LINE

CDBG Grant 300,000         Vivian Ln ‐‐ New Line

11‐371‐256 TRANSFER IN ‐ SEWER FUND ‐                       ‐                       ‐                       100,000         Vivian Ln project $762,000 NEW LINE

11‐371‐257 TRANSFER IN ‐ STREETS FUND ‐                       ‐                       ‐                       92,433             Vivian Ln project NEW LINE

11‐371‐222 TRANSFER IN ‐ IMPOUND FUND 58,849             ‐                       ‐                       ‐                       ‐                      

11‐371‐223 TRANSFER IN‐ AUCTION FUND ‐                       ‐                       ‐                       ‐                       ‐                       Transfer from Auction Fund for new PD Vehicle

11‐371‐215 TRANSFER IN ‐ TRAFFIC SAFETY FUND ‐                       48,150             48,150             ‐                       (48,150)          Current Year ‐Traffic Signal ($78,150 total); New Line

11‐371‐221 TRANSFER IN ‐ CHILD SAFETY FUND ‐                       30,000             30,000             Current Year ‐Traffic Signal ($78,150 total); New Line

11‐371‐224 TRANSFER IN ‐ COURT SECURITY ‐                       25,000             25,000             Current Year Court Renovation NEW LINE

11‐371‐225 TRANSFER IN ‐ SEWER FUND 100,000         ‐                       50,384             ‐                       (50,384)          Current Year MPO Hillcrest Initial Engineering (100,384);                

11‐371‐236 TRANSFER IN ‐ PEG FUND ‐                       50,000             50,000             ‐                       (50,000)          Current Year Court Renovation

11‐371‐257 TRANSFER IN ‐ STORMWATER FUND ‐                       50,000             50,000             ‐                       (50,000)         

Current Year MPO Hillcrest Initial Engineering ($100,384)

FY 20‐21 MPO Hillcrest Design Engineering ($462k)

New Line

11‐371‐400 TRANSFER IN ‐ GENERAL FUND 300,000         ‐                       ‐                       ‐                       ‐                       FY 20‐21 MPO Hillcrest Design Engineering ($462K)

Total Revenue 478,800         707,150         713,534         494,433         (219,101)       

Expenses

11‐410‐498 OTHER EXPENSE ‐                       ‐                       ‐                       ‐                       ‐                       hillcrest signal repair; actual cost

11‐430‐530 CAPITAL OUTLAY ‐ BUILDINGS 14,646             36,000             ‐                       ‐                       ‐                      

11‐510‐570 CAPITAL OUTLAY  VEHICLES 47,184             50,000             46,061             ‐                       (46,061)          One PD Vehicle

11‐520‐585 COURT RENOVATIONS ‐                       200,000         200,000         ‐                        

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

11‐610‐585 CONSTRUCTION ‐ HILLCST/BABC SIGNAL ‐                       45,000             45,000             ‐                       (45,000)          Current Year Traffic Signal ($71k) NEW LINE

11‐820‐100 ENGINEER SERVICES GLENARM 1 17,275             ‐                       ‐                       ‐                       ‐                      

11‐820‐101 ENGINEER SERVICES GLENARM 2 26,475             ‐                       115,346         ‐                       (115,346)       

11‐820‐102 ENGINEER SERVICES VIVIAN LN 17,680             124,000         124,000         ‐                       (124,000)        All engineering costs FY20; 40% construction FY21

11‐820‐585 ENGINEER SVC ‐ HILLCST/BABC SIGNAL 27,150             27,150             ‐                       (27,150)          NEW LINE

11‐820‐200 ST CONSTRUCTION GLENARM 1 181,698         ‐                       ‐                       ‐                       ‐                      

11‐820‐201 ST CONSTRUCTION GLENARM 2 149,617         ‐                       173,149         ‐                       (173,149)        pronto sandblasting ga2

11‐820‐202 ST CONSTRUCTION VIVIAN LN ‐                       280,000         718,433         718,433         Construction start Sep‐20; 40% Cost

11‐820‐203 ST CONSTRUCTION HILLCREST ‐                       ‐                       100,384         ‐                       100,384        

Current Year MPO Hillcrest Initial Engineering (103,384);                

FY 20‐21 MPO Hillcrest Design Engineering ($462k);                        

New Line

11‐900‐495 TRANSFERS OUT ‐                       ‐                       ‐                       ‐                      

Total Expense 454,574         762,150         831,090         718,433         (112,657)       

Summary of Capital Expenditures

Replace Police Vehicles 47,184 50,000 50,000 50,000 ‐                        

Replace AC Units Justice Center/City Hall 14,646             ‐                       ‐                       ‐                       ‐                      

Paint Justice Center 36,000             36,000             ‐                       (36,000)         

Council/Court Chambers Renovation 200,000         200,000        

Glenarm Phase I ‐ Transfer Out ‐                       ‐                       ‐                       ‐                       ‐                      

Glenarm Phase 1 City Costs 198,973         ‐                       115,346         ‐                       (115,346)       

Glenarm Phase 2 City Costs 176,092         ‐                       ‐                       ‐                       ‐                      

Vivian Lane City Costs 17,680             404,000         124,000         108,000         (16,000)           

Hillcrest MPO ‐                       ‐                       ‐                       ‐                       ‐                      

Traffic Signal Hillcrest & Babcock 78,150             78,150             ‐                       (78,150)         

Total Capital Expenditures 454,575 768,150 603,496 158,000 (445,496)       

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

FEDERAL FORFEITURES FUND

Fund Balance

Beginning Fund Balance 70,734           70,734           31,022           31,272           250                   

Revenues 6,023               1,250               250                  200                  (50)                  

Expenses (45,735)          ‐                       ‐                       (100)                 (100)                

Revenue/Expense (39,712)          1,250               250                  100                  (150)                

Ending Fund Balance 31,022           71,984           31,272           31,372           100                   

Revenues

12‐352‐200 TREASURY DEPT FORFEITURE 5,615               1,000               ‐                       100                  100                 

12‐355‐100 GRANT REVENUE ‐                       ‐                       ‐                       ‐                       ‐                      

12‐360‐300 INTEREST   408                  250                  250                  100                  (150)                

Total Revenue 6,023               1,250               250                  200                  (50)                  

Expenses

12‐510‐345 MINOR TOOLS & EQUIPMENT ‐                       ‐                       ‐                       ‐                       ‐                      

12‐510‐420 K‐9 COSTS ‐                       ‐                       ‐                       ‐                       ‐                      

12‐510‐498 OTHER EXPENSE ‐                       ‐                       ‐                       100                  100                 

12‐510‐580 CAPITAL OUTLAY EQUIPMENT 45,735             ‐                       ‐                       ‐                       ‐                        

Total Expense 45,735           ‐                       ‐                       100                  100                 

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

STATE FORFEITURES FUND

Fund Balance

Beginning Fund Balance 23,237           6,069               6,135               7,235               1,100              

Revenues 165                  1,250               1,100               1,100               ‐                      

Expenses (17,268)          ‐                       ‐                       ‐                       ‐                      

Revenue/Expense (17,103)          1,250               1,100               1,100               ‐                      

Ending Fund Balance 6,135               7,319               7,235               8,335               1,100                

Revenues

13‐352‐400 STATE COURT FORFEITURE ‐                       1,000               1,000               1,000               ‐                      

13‐355‐400 GRANT REVENUE ‐                       ‐                       ‐                       ‐                       ‐                        

13‐360‐400 INTEREST  165                  250                  100                  100                  ‐                        

Total Revenue 165                  1,250               1,100               1,100               ‐                      

Expenses

13‐510‐498 OTHER EXPENSES 2,148               ‐                       ‐                       ‐                       ‐                      

13‐510‐580 CAPITAL OUTLAY EQUIPMENT 15,120             ‐                       ‐                       ‐                       ‐                      

Total Expense 17,268           ‐                       ‐                       ‐                       ‐                      

08/25/2020  1848

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

STREETS MAINTENANCE FUND

Fund Balance

Beginning Fund Balance 232,220         267,265         267,265         326,595         59,330          

Revenues 123,350         120,000         122,500         121,000         (1,500)             

Expenses (88,305)          (120,000)        (63,170)          (213,433)        (150,263)       

Revenue/Expense 35,045             ‐                       59,330             (92,433)          (151,763)       

Ending Fund Balance 267,265         267,265         326,595         234,162         (92,433)         

Revenues  

14‐360‐000 INTEREST EARNINGS 3,350               ‐                       2,500               1,000               (1,500)             

14‐370‐100 TRANSFER IN GENERAL FUND 120,000         120,000         120,000         120,000         ‐                        

Total Revenue 123,350         120,000         122,500         121,000         (1,500)            

Expenses

14‐640‐355 REPAIR/MAINTENANCE SUPPLIES 40                    5,000               120                  5,000               4,880              

14‐640‐360 STREET SIGNS & SUPPLIES 1,759               5,000               250                  4,500               4,250              

14‐640‐416 ENGINEERING SERVICES 1,078               5,000               7,800               6,500               (1,300)             

14‐640‐424 PROFESSIONAL SERVICES ‐                       5,000               ‐                       5,000               5,000              

14‐640‐442 REPAIR/MAINTENANCE EXPENSE 85,428             100,000         55,000             100,000         45,000              

14‐640‐470 CONTINGENCY ‐                       ‐                       ‐                       ‐                       ‐                      

14‐640‐490 TRANSFER OUT ‐                       ‐                       ‐                       92,433             92,433             NEW LINE ‐ $92,433 to Capital Fund for Vivian

Total Expense 88,305           120,000         63,170           213,433         150,263        

08/25/2020  1949

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

TRAFFIC SAFETY FUND

Fund Balance

Beginning Fund Balance 160,454         221,184         221,184         182,812         (38,372)         

Revenues 979,837         841,225         879,619         874,350         (5,269)             

Expenses (919,107)        (889,375)        (917,991)        (895,001)        22,990            

Revenue/Expense 60,730             (48,150)          (38,372)          (20,651)          17,721            

Ending Fund Balance 221,184         173,034         182,812         162,161         (20,651)         

Revenues

15‐340‐600 RETURN CHECK FEE 110                  ‐                       25                    100                  75                   

15‐351‐100 FINES & FEES 1,029,192      925,950         952,632         950,000         (2,632)             

15‐351‐200 LATE FEES 95,525             68,000             78,310             78,000             (310)                

15‐351‐300 PORTION DUE TO STATE (148,553)        (154,475)        (154,475)        (155,000)        (525)                

15‐360‐000 INTEREST 3,570               1,500               2,887               1,000               (1,887)             

15‐375‐100 OVER/SHORT ACCOUNT (7)                     250                  240                  250                  10                   

Total Revenue 979,837         841,225         879,619         874,350         (5,269)            

Expenses

Traffic Safety 

15‐511‐150 SALARIES 98,039             104,129         102,789         105,380         2,592                

15‐511‐160 OVERTIME 790                  2,500               1,805               1,500               (305)                

15‐511‐205 SSI 7,379               8,157               8,001               8,176               175                 

15‐511‐210 MEDICAL 16,104             16,392             16,392             17,200             808                 

15‐511‐230 TMRS 7,116               8,842               8,886               8,649               (237)                

15‐511‐240 WORKERS COMPENSATION 4,314               4,938               4,938               3,300               (1,638)             15‐511‐280 UNIFORM ALLOWANCE 1,600               1,600               1,600               1,600               ‐                      

Personnel Expense 135,342         146,558         144,411         145,806         1,395              

15‐511‐495 TRANSFER OUT ‐                       48,150             48,150             ‐                       (48,150)          Transfer to Captial; traffic signal (78,150 total); new line

15‐511‐470 CONTINGENCY ‐                       25,212             ‐                       10,000             10,000            15‐511‐478 STREET & EXPRESSWAY LIGHTS 52,682             60,000             64,000             65,000             1,000                

Operating Expenses 52,682             133,362         112,150         75,000             (37,150)         

Total Traffic Safety Expense 188,025         279,920         256,561         220,806         (35,755)         

Administration

15‐515‐150 SALARIES 99,622             77,237             53,169             65,739             12,571             FY20‐21 20% Lisa, 100% Dean 

15‐515‐160 OVERTIME 1,211               1,000               950                  1,500               550                 

08/25/2020  2050

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

15‐515‐205 SSI 7,453               5,985               4,140               5,144               1,004              

15‐515‐210 MEDICAL 8,451               12,294             12,294             10,320             (1,974)             

15‐515‐230 TMRS 7,369               6,488               4,377               5,441               1,065              

15‐515‐240 WORKERS COMPENSATION 1,599               1,831               1,831               1,650               (181)                15‐515‐280 UNIFORM ALLOWANCE 1,095               1,120               1,120               800                  (320)                

Personnel Expense 126,800         105,955         77,880             90,595             12,715            

15‐515‐310 OFFICE SUPPLIES 452                  500                  450                  500                  50                   

15‐515‐408 IT SERVICES ‐                       500                  ‐                       ‐                       ‐                        

15‐515‐418 LEGAL SERVICES 725                  1,000               100                  100                  ‐                      

15‐515‐444 AUDIT SERVICES 1,000               1,000               1,000               1,000               ‐                      

15‐515‐458 VENDOR PAYMENT COLLECTIONS 52,425             80,000             42,000             42,000             ‐                      

15‐515‐459 VENDOR PAYMENT CITATIONS 549,680         420,000         540,000         540,000         ‐                      15‐515‐498 OTHER EXPENSES ‐                       500                  ‐                       ‐                       ‐                      

Operating Expenses 604,282         503,500         583,550         583,600         50                   

Total Administration Expense 731,082         609,455         661,430         674,195         12,765          

Total Traffic Safety Fund Expense 919,107         889,375         917,991         895,001         (22,990)         

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

BHCCD FUND

Fund Balance

Beginning Fund Balance 246,483         395,653         395,653         169,713         (225,940)         

Revenues 832,450         853,000         614,160         755,000         140,840        

Expenses (683,279)        (853,000)        (840,100)        (855,672)        (15,572)         

Revenue/Expense 149,171         ‐                       (225,940)        (100,672)        125,268        

Ending Fund Balance 395,653         395,653         169,713         69,041           (100,672)       

Revenues

18‐318‐300 SALES TAX 827,936         853,000         614,160         753,000         138,840         FY 17‐18

18‐360‐000 INTEREST EARNINGS 4,513               ‐                       ‐                       2,000               2,000              

Total Revenue 832,450         853,000         614,160         755,000         140,840        

Expenses

18‐513‐150 SALARIES 408,963         530,376         530,376         543,896         13,520            

18‐513‐160 OVERTIME 6,171               10,000             19,000             19,000             ‐                      

18‐513‐205 SSI 31,500             41,339             41,339             43,062             1,723              

18‐513‐210 MEDICAL 64,840             73,764             73,764             77,400             3,636              

18‐513‐230 TMRS 48,368             44,811             44,811             45,552             741                 

18‐513‐240 WORKERS COMPENSATION 13,041             16,838             16,838             14,851             (1,987)             18‐513‐280 UNIFORM ALLOWANCE 6,280               7,200               7,200               7,200               ‐                      

Personnel Expense 579,163         724,328         733,328         750,962         17,634              

18‐513‐444 AUDIT SERVICES 4,000               5,000               5,000               1,000               (4,000)             

18‐513‐460 INSURANCE ‐ PROPERTY 6,009               6,000               6,000               6,180               180                 

18‐513‐462 INSURANCE ‐ GENERAL LIABILITY 1,966               1,000               1,000               1,030               30                   

18‐513‐470 GENERAL CONTINGENCY ‐                       472                  472                  100                  (372)                

18‐513‐476 UTILITIES ‐ WATER & SEWER 6,368               6,200               6,300               6,400               100                 

18‐513‐478 UTILITIES ‐ ELECTRIC 57,119             60,000             58,000             60,000             2,000              

18‐513‐500 FACILITY MAINTENANCE 28,654             50,000             30,000             30,000             ‐                        

Operating Expenses 104,116         128,672         106,772         104,710         (2,062)             

Total Expense 683,279         853,000         840,100         855,672         15,572          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

SEIZED ASSETS FUND

Fund Balance

Beginning Fund Balance 11,978           11,978           11,978           11,978           ‐                      

Revenues ‐                       200                  200                  200                  ‐                      

Expenses ‐                       (200)                 (200)                 (200)                 ‐                      

Revenue/Expense ‐                       ‐                       ‐                       ‐                       ‐                      

Ending Fund Balance 11,978           11,978           11,978           11,978           ‐                      

Revenues

19‐335‐100 SEIZED CASH ‐                       100                  100                  100                  ‐                      

19‐335‐200 UNCLAIMED SECURITIES ‐                       100                  100                  100                  ‐                      

Total Revenue ‐                       200                  200                  200                  ‐                      

 

Expenses

19‐490‐498 OTHER EXPENSES ‐                       100                  100                  100                  ‐                      

19‐490‐500  CLAIM PAYMENTS ‐                       100                  100                  100                  ‐                      

Total Expense ‐                       200                  200                  200                  ‐                      

08/25/2020  2353

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

HOTEL OCCUPANCY TAX FUND

Fund Balance

Beginning Fund Balance 422,323         450,779         450,779         436,759         (14,020)         

Revenues 306,979         296,000         191,210         246,000         54,790            

Expenses (278,523)        (296,000)        (205,230)        (307,620)        (102,390)       

Revenue/Expense 28,456             ‐                       (14,020)          (61,620)          (47,600)         

Ending Fund Balance 450,779         450,779         436,759         375,138         (61,620)         

Revenues

20‐318‐300 HOTEL/MOTEL TAX 294,768         290,000         173,210         245,000         71,790             Covid‐19  recovery20‐360‐000 INTEREST EARNINGS 11,912             6,000               6,500               1,000               (5,500)             20‐365‐100 GRANT REVENUE ‐                       ‐                       11,500             ‐                       (11,500)          Reimb for FY18‐19 Jazz Fest; received in FY19‐2020‐367‐000 CONTRIBUTIONS/DONATIONS 300                  ‐                       ‐                       ‐                      

Total Revenue 306,979         296,000         191,210         246,000         54,790          

Expenses

20‐900‐150 SALARIES 77,911             82,856             82,856             84,668             1,812              20‐900‐160 OVERTIME 3,567               ‐                       ‐                       ‐                       ‐                      20‐900‐205 SSI 5,757               6,339               6,339               6,477               138                 20‐900‐210 MEDICAL 10,194             9,835               9,835               10,320             485                 20‐900‐230 TMRS 7,527               6,871               6,871               6,852               (19)                  20‐900‐240 WORKERS COMPENSATION 257                  326                  326                  238                  (88)                  

Personnel Expense 105,214         106,227         106,227         108,555         2,328              

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

20‐900‐310 OFFICE SUPPLIES 1,034               1,350               1,150               1,350               200                 20‐900‐325 OPERATING SUPPLIES 97                    300                  ‐                       1,512               1,512              20‐900‐418 LEGAL SERVICES ‐                       300                  ‐                       300                  300                 20‐900‐444 AUDIT SERVICES 5,300               1,000               1,000               1,000               ‐                      20‐900‐450 OFFICE RENT 33,623             33,623             33,623             33,623             ‐                      20‐900‐455 POSTAGE 504                  500                  800                  800                  ‐                      20‐900‐470 GENERAL CONTINGENCY 1,506               6,270               1,000               200                  (800)                20‐900‐471 INTERNET & CABLE ‐                       ‐                       ‐                       ‐                       ‐                      20‐900‐472 OFFICE TELEPHONE   2,236               2,000               2,000               2,500               500                 20‐900‐474 SECURITY ALARM SERVICE 507                  480                  480                  480                  ‐                      20‐900‐478 UTILITIES ‐ ELECTRIC 1,498               2,000               2,000               2,100               100                   20‐900‐487 RESEARCH & RESOURCES 2,492               600                  600                  1,575               975                 20‐900‐488 PRINTING  429                  250                  250                  250                  ‐                      20‐900‐489 COPIER LEASE 1,434               1,600               1,600               1,600               ‐                        20‐900‐491 TRAINING  1,939               2,000               2,000               2,000               ‐                      20‐900‐492 TRAVEL 5,732               3,500               3,500               3,500               ‐                      20‐900‐494 MEMBERSHIP DUES 845                  500                  500                  1,450               950                 20‐900‐499 GRACKLE ABATEMENT 3,165               2,400               2,400               2,400               ‐                      20‐900‐580 CAPITAL OUTLAY ‐ EQUIPMENT ‐                       ‐                       ‐                       ‐                       ‐                      20‐900‐605 WEBSITE REDESIGN ‐                       10,000             ‐                       10,000             10,000            20‐920‐455 WEBSITE MAINT & UPDATES 1,440               1,500               1,500               3,500               2,000              20‐920‐480 BROCHURE/RACK CARDS ‐                       500                  500                  2,000               1,500              20‐920‐484 WEB‐BASED ADVERTISING 4,040               10,000             10,000             10,000             ‐                      20‐920‐486 MAGAZINE ADVERTISING 15,706             16,000             16,000             16,000             ‐                      20‐920‐487 GOVERNMENT RELATIONS 1,748               5,000               5,000               ‐                       (5,000)             20‐920‐489 PROMOTIONS 600                  900                  900                  1,900               1,000              

20‐920‐491 MEDIA/PUBLIC RELATIONS 292                  600                  600                  600                  ‐                      

20‐920‐500 HOTEL/MEETING INCENTIVES ‐                       ‐                       ‐                       4,000               4,000               New line Item20‐920‐502 MEETING COSTS 406                  600                  600                  600                  ‐                      20‐920‐503 PROMOTIONAL MERCHANDISE 4,654               5,000               5,000               1,000               (4,000)             20‐930‐915 JAZZ FESTIVAL 82,082             70,000             5,000               81,825             76,825            20‐930‐916 HISPANIC TRAILS CULTURE EVENTS ‐                       1,000               1,000               1,000               ‐                      20‐930‐917 SPONSORSHIP FUND ‐                       10,000             ‐                       10,000             10,000             New or expanded culture events

Operating Expenses 173,309         189,773         99,003             199,065         100,062        

Total Expense 278,523         296,000         205,230         307,620         102,390        

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

CHILD SAFETY FUND

Fund Balance

Beginning Fund Balance 27,704           28,756           28,756           1,006               (27,750)         

Revenues 3,504               3,750               3,750               3,750               ‐                        Expenses (2,453)              (33,750)          (31,500)          (3,750)              27,750              

Revenue/Expense 1,051               (30,000)          (27,750)          ‐                       27,750              

Ending Fund Balance 28,756           (1,244)             1,006               1,006               ‐                      

Revenues

21‐334‐400 SCHOOL CROSSING FEES   3,299               3,600               3,600               3,600               ‐                      

21‐360‐000 INTEREST EARNINGS 206                  150                  150                  150                  ‐                      Total Revenue 3,504               3,750               3,750               3,750               ‐                      

Expenses

21‐514‐325 OPERATING SUPPLIES 1,608               1,500               1,500               1,500               ‐                        

21‐514‐495 TRANSFER OUT ‐                       30,000             30,000             (30,000)          FY 19‐20 To Capital; traffic signal (78,150 total); new line

21‐514‐470 GENERAL CONTINGENCY ‐                       2,250               ‐                       2,250               2,250              

21‐514‐498 OTHER EXPENSE 845                  ‐                       ‐                       ‐                       ‐                      Total Expense 2,453               33,750           31,500           3,750               (27,750)         

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

IMPOUND FUND

Fund Balance

Beginning Fund Balance 119,645         44,990           44,990           6,686               (38,304)         

Revenues 167,150         127,100         121,696         128,200         6,504              

Expenses (241,805)        (127,100)        (160,000)        (120,500)        39,500            

Revenue/Expense (74,655)          ‐                       (38,304)          7,700               46,004            

Ending Fund Balance 44,990           44,990           6,686               14,386           7,700              

Revenues

22‐340‐100 IMPOUND FEES 96,000             71,000             68,000             71,000             3,000              

22‐340‐110 TOWING FEES 45,885             35,000             33,000             35,000             2,000              

22‐340‐120 DAILY FEES 22,940             19,000             18,750             20,000             1,250              

22‐340‐140 ADMIN/POSTAGE FEES 1,550               2,000               1,500               2,000               500                 

22‐360‐000 INTEREST EARNINGS 820                  ‐                       450                  100                  (350)                

22‐375‐100 OVER/SHORT ACCOUNT (45)                   100                  (4)                     100                  104                 Total Revenue 167,150         127,100         121,696         128,200         6,504              

Expenses

22‐415‐315 OFFICE SUPPLIES ‐                       100                  ‐                       ‐                      

22‐415‐450 POSTAGE 2,275               1,250               1,250               1,250               ‐                      

22‐415‐460 TOWING   54,655             35,000             68,000             68,000             ‐                      

22‐415‐474 SECURITY MONITORING 405                  750                  750                  750                  ‐                      

22‐415‐498 OTHER EXPENSES 97                    ‐                       ‐                       500                  500                  Small expenses for impound previously taken Police Deparment 

22‐415‐499 TRANSFER TO CAPITAL FUND 58,849             ‐                       ‐                       ‐                       ‐                      

22‐415‐510 TRANSFER TO GENERAL FUND 120,000         90,000             90,000             50,000             (40,000)         

22‐415‐580 CAPITAL OUTLAY EQUIPMENT 5,525               ‐                       ‐                       ‐                       ‐                      Total Expense 241,805         127,100         160,000         120,500         (39,500)         

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

AUCTION FUND

Fund Balance

Beginning Fund Balance 29,578           22,577           22,577           76,630           54,053          

Revenues 44,610             51,400             108,148         55,400             (52,748)         

Expenses (51,611)          (51,400)          (54,095)          (62,900)          (8,805)             

Revenue/Expense (7,000)              ‐                       54,053             (7,500)              (61,553)         

Ending Fund Balance 22,577           22,577           76,630           69,130           (7,500)            

Revenues

23‐340‐130 VEHICLE AUCTIONS 42,525             49,000             106,000         53,250             (52,750)           

23‐340‐140 ADMINISTRATION FEES 1,920               2,400               2,048               2,050               2                     

23‐360‐000 INTEREST EARNINGS 165                  ‐                       100                  100                  ‐                      Total Revenue 44,610           51,400           108,148         55,400           (52,748)         

Expenses

23‐415‐424 PROFESSIONAL SERVICES 1,000               1,000               1,000               4,000               3,000               Online Auction need exact quotes

23‐415‐460 TOWING 595                  400                  2,995               1,000               (1,995)             

23‐415‐498 OTHER EXPENSES 16                    ‐                       100                  400                  1,000               Supplies to prepare vehicles for auction

23‐415‐510 TRANSFER OUT GENERAL FUND 50,000             50,000             50,000             50,000             ‐                       Recurring

NEW LINE TRANSER TO DEBT SERVICE ‐                       ‐                       ‐                       7,500               7,500               Transfer to Debt Service for bond payment

23‐415‐515 TRANSFER OUT CAPITAL FUND ‐                       ‐                       ‐                       ‐                       ‐                       Transfer to Capital for new PD Vehicle #1

23‐415‐550 CAPITAL OUTLAY EQUIPMENT ‐                       ‐                       ‐                       ‐                       ‐                      Total Expense 51,611           51,400           54,095           62,900           8,805              

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

COURT SECURITY & TECHNOLOGY FUND

Fund Balance

Beginning Fund Balance 18,465           39,808           39,808           27,622           (12,186)         

Revenues 25,961             24,300             21,100             24,200             3,100                

Expenses (4,619)              (49,300)          (33,286)          (24,200)          9,086                

Revenue/Expense 21,343             (25,000)          (12,186)          ‐                       12,186              

Ending Fund Balance 39,808           14,808           27,622           27,622           ‐                      

Revenues

24‐340‐125 COURT TECHNOLOGY FEE 14,672             13,600             12,000             13,600             1,600              

24‐340‐150 COURT SECURITY FEE 11,124             10,500             9,000               10,500             1,500              

24‐360‐000 INTEREST EARNINGS 165                  200                  100                  100                  ‐                      Total Revenue 25,961           24,300           21,100           24,200           3,100              

Expenses

24‐420‐150 SALARIES 3,003               4,605               4,605               5,100               495                 

24‐420‐210 SSI 230                  352                  352                  390                  38                   

24‐420‐240 WORKERS COMPENSATION 549                  629                  629                  536                  (93)                  24‐420‐280 UNIFORMS 100                  200                  200                  200                  ‐                        

Personnel Expense 3,882               5,786               5,786               6,226               440                 

24‐420‐430 COURT TECHNOLOGY   737                  2,000               2,000               2,000               ‐                      

24‐420‐470 CONTINGENCY ‐                       16,014             ‐                       15,974             15,974            

24‐420‐498 OTHER EXPENSE ‐                       500                  500                  ‐                       (500)                

24‐420‐500 COURT TECHNOLOGY CAPITAL ‐                       ‐                       ‐                       ‐                       ‐                      24‐420‐501 COURT SECURITY CAPITAL  ‐                       ‐                       ‐                       ‐                       ‐                      

24‐420‐495 TRANSFER TO CAPITAL FUND ‐                       25,000             25,000             ‐                       (25,000)          Current Year Court Renovation

Operating Expenses 737                  43,514             27,500             17,974             (9,526)             

Total Expense 4,619               49,300           33,286           24,200           (9,086)            

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

GRANTS FUND

Fund Balance

Beginning Fund Balance ‐                       ‐                       ‐                       ‐                      

Revenues 300,424         ‐                       ‐                       ‐                       ‐                      

Expenses (300,424)        ‐                       ‐                       ‐                       ‐                      

Revenue/Expense ‐                       ‐                       ‐                       ‐                       ‐                      

Ending Fund Balance ‐                       ‐                       ‐                       ‐                       ‐                      

Revenues

27‐330‐100 CDBG GRANTS 45,805             ‐                       ‐                       ‐                       ‐                      

27‐330‐102 GLENARM PHASE 2 254,619         ‐                       ‐                       ‐                       ‐                        

27‐330‐104 VIVIAN LANE ‐                       ‐                       ‐                       ‐                       ‐                       8 Months End June‐ End Feb. 2021

Total Revenue 300,424         ‐                       ‐                       ‐                       ‐                      

Expenses

27‐640‐550 CAPITAL OUTLAY‐O/BLDGS 45,805             ‐                       ‐                       ‐                       ‐                      

27‐640‐552 GLENARM PHASE 2 254,619         ‐                       ‐                       ‐                       ‐                      

27‐640‐554 VIVIAN LANE ‐                       ‐                       ‐                       ‐                       ‐                      

Total Expense 300,424         ‐                       ‐                       ‐                       ‐                      

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

PARKS FUND

Fund Balance

Beginning Fund Balance 454                  229                  229                  729                  500                 

Revenues 840                  1,450               500                  1,450               950                 

Expenses (157)                 (1,450)              ‐                       (200)                 (200)                

Revenue/Expense 683                  ‐                       500                  1,250               750                 

Ending Fund Balance 229                  229                  729                  1,979               1,250              

Revenues

29‐346‐100 ROGIERS PARK PAVILION RENTAL 840                  1,450               500                  1,000               500                 

Total Revenue 840                  1,450               500                  1,450               950                 

Expenses

29‐810‐325 OPERATING SUPPLIES ‐                       1,000               ‐                       100                  100                 

29‐810‐442 PARK MAINTENANCE 157                  450                  ‐                       100                  100                 

Total Expense 157                  1,450               ‐                       200                  200                   

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

ECONOMIC DEVELOPMENT FUND

Fund Balance

Beginning Fund Balance 377,042         377,042         449,206         500,206         51,000            

Revenues 395,941         105,500         95,000             100,000         5,000              

Expenses (323,777)        (105,500)        (44,000)          (100,000)        (56,000)         

Revenue/Expense 72,164             ‐                       51,000             ‐                       (51,000)         

Ending Fund Balance 449,206         377,042         500,206         500,206         ‐                      

Revenues

30‐320‐000 CPS FRANCHISE 1.5% 90,710             105,500         95,000             100,000         5,000              

30‐360‐000 INTEREST EARNINGS 5,231               ‐                       ‐                       ‐                       ‐                         

30‐370‐000 OTHER REVENUES 300,000         ‐                       ‐                       ‐                       ‐                        

Total Revenue 395,941         105,500         95,000           100,000         5,000              

Expenses

30‐410‐422 ECONOMIC DEVEL. CONTRACT 300,000         ‐                       ‐                       ‐                       ‐                      

30‐410‐424 PROFESSIONAL SERVICES ‐                       1,000               7,000               25,000             18,000             Comprehensive Land Use Plan

30‐410‐426 DEVELOPMENT GRANTS 22,482             20,000             20,000             20,000             ‐                      

30‐490‐470 CONTINGENCY ‐                       66,500             ‐                       44,500             44,500              

30‐600‐100 DEVELOPMENT COSTS 220                  1,000               ‐                       1,000               1,000              

30‐600‐150 CHAMBER MEMBERSHIP FEES 1,075               2,000               2,000               2,000               ‐                        

30‐600‐200 CITY BRANDING ‐                       12,500             12,500             5,000               (7,500)             

30‐600‐300 ADVERTISING & PROMOTIONS ‐                       2,500               2,500               2,500               ‐                        

Total Expense 323,777         105,500         44,000           100,000         56,000          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

PEG FUND

Fund Balance

Beginning Fund Balance 42,618           48,720           48,720           4,036               (44,684)         

Revenues 6,102               6,500               5,316               5,500               184                 

Expenses ‐                       (50,000)          (50,000)          ‐                       50,000            

Revenue/Expense 6,102               (43,500)          (44,684)          5,500               50,184            

Ending Fund Balance 48,720           5,220               4,036               9,536               5,500              

‐                      

Revenues   ‐                      ‐                      

33‐318‐461 1% FRANCHISE PEG 6,102               6,500               5,316               5,000               (316)                

Total Revenue 6,102               6,500               5,316               5,500               184                 

Expenses

33‐410‐470 GENERAL CONTINGENCY ‐                       ‐                       ‐                       ‐                       ‐                        

33‐410‐501 PEG CAPITAL EXPENSES ‐                       ‐                       ‐                       ‐                      

33‐490‐495 TRANSFER OUT 50,000             50,000             ‐                       (50,000)          Current Year Court Renovation NEW LINE

  Total Expense ‐                       50,000           50,000           ‐                       ‐                      

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

DEBT SERVICE FUND

Fund Balance

Beginning Fund Balance 64,756           67,673           67,673           67,673           ‐                      

Revenues 77,930             68,666             68,666             76,398             7,731              

Expenses (75,013)          (68,666)          (68,666)          (143,965)        (75,298)         

Revenue/Expense 2,917               ‐                       ‐                       (67,567)          (67,567)         

Ending Fund Balance 67,673           67,673           67,673           106                  (67,567)          Rework I&S

Revenues

36‐310‐110 AD VALOREM TAX 76,250             68,666             68,666             68,898             231                 

36‐360‐000 INTEREST EARNINGS 1,680               ‐                       ‐                       ‐                       ‐                      

NEW LINE TRANSFER FROM AUCTION FUND ‐                       ‐                       ‐                       7,500               7,500               Transfer from Auction Fund

Total Revenue 77,930           68,666           68,666           76,398           7,731              

Expenses

36‐490‐650 PRINCIPAL‐06  FIRETRUCK LEASE 63,000             66,000             66,000             68,000             2,000               Final Payment (9/2021)

36‐490‐651 INTEREST‐06 FIRETRUCK LEASE 4,370               2,666               2,666               898                  (1,769)               

36‐490‐652 VIVIAN TAX NOTE (Series 2000) ‐                       ‐                       ‐                       75,067             75,067            

36‐490‐690 BCAD BUDGET LEVY 7,643               ‐                       ‐                       ‐                       ‐                      

Total Expense 75,013           68,666           68,666           143,965         75,298          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

Proprietary Funds Overview

Revenues

Sewer Fund 974,279         812,250         740,800         767,500         26,700            

Storm Water 116,219         96,900             91,205             92,400             1,195              

Total Revenue 1,090,498      909,150         832,005         859,900         27,895          

Expenses

Sewer Fund 723,855         912,250         769,721         817,500         47,779            

Storm Water 3,377               54,500             53,495             12,400             (41,095)         Total Expense 727,232         966,750         823,216         829,900         6,684              

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

SEWER FUND

Fund Balance

Beginning Fund Balance 335,492         585,916         485,916         456,995         (28,921)           

Revenues 974,279         812,250         740,800         767,500         26,700            

Expenses (723,855)        (912,250)        (769,721)        (817,500)        (47,779)         

Revenue/Expense 250,424         (100,000)        (28,921)          (50,000)          (21,079)         

Ending Fund Balance 585,916         485,916         456,995         406,995         (50,000)         

Revenues

56‐360‐000 INTEREST EARNINGS 5,231               2,250               2,500               1,000               (1,500)             

56‐381‐300 WASTEWATER USER FEES 895,602         757,000         713,000         715,000         2,000                

56‐381‐301 BILLING ADJUSTMENTS (11,279)          (12,000)          (40,000)          (15,000)          25,000              

56‐381‐305 CAPITAL REPLACEMENT 84,725             65,000             65,300             66,500             1,200                Total Revenue 974,279         812,250         740,800         767,500         26,700          

Expenses 

56‐490‐345 STORM WATER  FEES 36,036             35,000             36,000             36,000             ‐                      

56‐490‐406 BILLING SERVICES 1,877               3,200               1,600               1,700               100                 

56‐490‐416 ENGINEERING SERVICES 4,527               5,000               ‐                       5,000               5,000              

56‐490‐422 CONTRACT MAINTENANCE SVCS ‐                       ‐                       ‐                       1,000               1,000              

56‐490‐442 SEWER MAINTENANCE 1,864               50,000             100                  25,000             24,900            

56‐490‐444 AUDIT SERVICES 2,000               2,000               2,000               6,000               4,000              

56‐490‐446 TRANSPORT & TREATMENT SVCS 675,169         626,000         627,421         630,000         2,579                

56‐490‐470 CONTINGENCY ‐                       88,450             ‐                       9,700               9,700              

56‐490‐496 TRANSFER OUT TO GENERAL FUND ‐                       ‐                       Salary Assistance ‐ Admin

56‐490‐497 TRANSFER OUT TO CAPITAL FUND 100,000         100,000         100,000         Vivian 20‐21

56‐490‐498 OTHER CHARGES ‐                       100                  100                  100                  ‐                        

56‐490‐499 DEPRECIATION   2,382               2,500               2,500               3,000               500                 

Total Expense 723,855         912,250         769,721         817,500         47,779          

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

 

STORM WATER FUND

Fund Balance

Beginning Fund Balance 6,566               119,407         119,407         157,118         37,710            

Revenues 116,219         96,900             91,205             92,400             1,195              

Expenses (3,377)              (54,500)          (53,495)          (12,400)          41,095            

Revenue/Expense 112,841         42,400             37,710             80,000             42,290            

Ending Fund Balance 119,407         161,807         157,118         237,118         80,000          

Revenues

57‐360‐000 INTEREST EARNINGS 2,048               1,500               1,805               1,000               (805)                

57‐381‐300 STORM WATER USER FEES 118,538         99,000             93,000             95,000             2,000              

57‐381‐301 BILLING ADJUSTMENTS (4,368)              (3,600)              (3,600)              (3,600)              ‐                      

Total Revenue 116,219         96,900           91,205           92,400           1,195              

Expenses

57‐490‐495 TRANSFER TO CAPITAL ‐                       50,000             50,000             ‐                       (50,000)          Transfer to Capital; MPO Hillcrest; new account

57‐490‐406 BILLING SERVICES 1,877               2,500               1,495               2,000               505                 

57‐490‐444 AUDIT SERVICES 1,500               2,000               2,000               2,000               ‐                      

57‐490‐470 CONTINGENCY ‐                       ‐                       ‐                       8,400               8,400              Total Expenses 3,377               54,500           53,495           12,400           (41,095)         

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City of Balcones Heights FY 2020‐21 Adopted Budget

Account Description 2018‐19 

Actual 

 2019‐20 

Budget 

 2019‐20 

Estimate 

 2020‐21 

Adopted   $ Change  Notes

FY 2020‐21 Budget Summary

Total Budget ‐ All Funds 

Total Revenue 9,498,276      8,923,451      7,918,722      8,172,097      253,375                              

Total Expenses 8,692,184      8,868,201      8,431,890      8,700,890      269,000                              

Revenues/Expenses 806,092         55,250             (513,168)        (528,793)        (15,625)         

General Fund  

Revenue 4,625,181      4,805,560      4,139,967      4,425,016      285,049                              

Expenses 4,445,772      4,493,560      4,309,346      4,425,016      115,670        

Revenues/Expenses 179,409         312,000         (169,379)        0                      169,379        

Special Revenue Funds

Revenue 3,782,598      3,208,741      2,946,749      2,887,181      (59,569)                               

Expenses 3,519,180      3,407,891      3,299,328      3,445,974      146,646                              

Revenues/Expenses 263,418         (199,150)        (352,579)        (558,794)        (206,215)       

Proprietary Funds

Revenue 1,090,498      909,150         832,005         859,900         27,895            

Expenses 727,232         966,750         823,216         829,900         6,684              

Revenues/Expenses 363,265         (57,600)          8,789               30,000             21,211            

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Administration

Credit Card Convenience FeesCredit Card Payment over Phone 3%In Person 3%On‐Line 3%Visa/Master Card 3%

Home Occupation Registration $75   Effective dates 1 Jan ‐ 31 Dec  

Labor chargeFor locating, compiling, and reproducing, per hour (if documents are not 

located in the immediate area and over 50 pages) $20

Notary FeesAcknowledgement, Certified Copies, Jurat's, Oaths and Affirmation $6Protests ‐ Per Document $5

Peddlers Permit $100

Records Requests

Certified Copy ‐ Each Certification $5Compact Disc $1Data cartridge ActualDigital Video Disc $3Diskette $1Magnetic tape  ActualMaps ActualMiscellaneous supplies ActualNonstandard‐size copy:Other electronic media ActualOversize paper copy (11" x 17") $0.5Photographs ActualPostage & shipping charge ActualSpecialty paper (Mylar, blueprint, blue line, map, photographic ActualStandard paper copy  $0.1Tape cartridge Actual

No sales tax shall be applied to copies of public information

Return Check Fee $35

City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Alcoholic Beverages

LicensesP ‐ Package Store $250PS ‐ Package Store Tasting $12.5BG ‐ Wine & Beer On Premises $375BQ ‐ Wine & Beer Retailers ‐ Off Premises $30BE ‐ Beer Retailer's On Premises $375Q ‐ Wine Only ‐ Package Store $37.5MB ‐ Mix Beverage Permit $375CB ‐ Caterer's Permit $250PE ‐ Beverage Cartage Permit $10

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Animal Control

Boarding/Quarantine FeesA boarding/quarantine fee must be paid for each animalDog/Cat, per day Actual +20%Fowl or other small animal, per day Actual +20%Reptile, per day Actual +20%Livestock, per day Actual +20%Zoological/Circus animal, per day Actual +20%

Impoundment FeesAn impoundment  fee must be paid for each captured animaldog, cat, fowl, or other small animal impoundment1st Offense $352nd Offense $503rd Offense or each offense thereafter $100Livestock Actual + 20%Zoological/Circus animal Actual + 20%Boarding, per day Actual + 20%Medical Exam Actual + 20%Euthanization Actual + 20%

Licenses                                                                                                                                 Jan 1‐Dec 31Spayed or Neutered animal $5Un‐Spayed or Un‐Neutered $10Replacement tags, if lost $3

Ch. 90.021: It shall be a violation of this chapter for any person to possess, own, or otherwise keep within the city more than four 

animals of the same species in any developed residentially zoned section or to keep more than six animals of the same species, 

excluding livestock, in an area zoned agricultural/residential which exceeds one‐half acre except in cases of newly born or hatched 

litters or clutches under the age of three months old. 

Ch. 90‐32 states household or businesses can have no more than 4 dogs and/or cats before kennel provisions apply.  Puppies or 

kittens up to 4 months are exempt from total.

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Animal Control ‐ continued

PermitsKennel authorized to house 10 or less dogs or cats $75Kennel authorized to house more than 10 but less than 50 $100Kennel authorized to house 50 or more  $150Pet Shop  $100Grooming Shop $100Riding Stable $100Auction $100Zoological Park $200Animal Exhibition/Circus $250Guard Dog Training Center $200Obedience Training Center $100Commercial Establishment Using a Guard Dog $100Annual Sellers Permit $100One Time Sellers Permit $75Dangerous Dog Permit $750Dangerous Dog Financial Responsibility/Insurance $1,000,000

Trap Deposit, Refundable when trap is returned $75

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Community Development

Additional Plan Review   $100 (i.e. revised), per hour (1 hour minimum)

Administrative Fee   25% of original permit valueCancellation of permit if work has not been started.

Building Permit Fees ‐ Commercial and ResidentialPlan Review (related to a building permit) 50% of permit feePlan Review (not related to a building permit) $75/hour or fraction thereofPlan Review by City Engineer  Cost plus 5%

Certificate of Occupancy  $150

Construction beginning without permit, pay additional: Double Permit Fee

Construction ‐ CommercialAddition Table ARemodeling ‐ Interior/Exterior Table AFlatwork/Deck Table AAccessory Buildings Table ADumpster Enclosure Table AParking Lot/Driveway New and Maintenance Over 25 Percent Not in ROW Table APatio/Patio Cover Table ARoof Replacement Table AWindow Replacement Table ASign Table AFoundation Repair Table ALandscaping Table AFence Table ASiding (all exterior finishes) Table ATemporary Building or Structure Table ASwimming Pools (above ground and in‐ground) Table AExterior Painting No Fee 

Construction Costs ‐ Table A$0.01 to $500.00 $50

$501 to $2,000 (to include each additional $100 and fraction thereof) $50 + $3.05/ 100 Value

$2,001 to $25,000 (to include each additional $1,000 and fraction thereof) $70.75 + $14.00/ 1,000 Value

$25,001 to $50,000 (to include each additional $1,000 and fraction thereof) $392.75 + $10.10/ 1,000 Value

$50,001 to$100,000 (to include each additional $1,000 and fraction thereof) $645.25 + $7.00/ 1,000 Value

$100,001 to $500,000 (to include each additional $1,000 and fraction thereof) $999.25 + $5.60/ 1,000 Value$500,001 to $1,000,000 (to include each additional $1,000 and fraction 

thereof) $3,235.25 + $4.75/ 1,000 Value

$1,000,001 and up (to include each additional $1,000 and fraction thereof) $5,610.25 + $3.65/ 1,000 Value

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Community Development ‐ continued

Construction ‐ ResidentialFlatwork/Deck $60 min + $0.15/sq footAccessory Buildings ‐ Non‐habitable $60 min + $0.15/sq footPatio Cover w/ Existing Slab $60 min + $0.15/sq footRoof Replacement $125Window Replacement $75 for first window + $5.00/additionalRemodel ‐ Interior/Exterior $125 min + $0.15/sq footAddition $125 min + $0.35/sq footNew Home Construction/Habitable Accessory Building $500 min + $0.35/sq footFoundation Repair $200Fence $60 min + $0.15/linear footSiding (all exterior finishes) $100 min Portable Storage Containers/Units $50Swimming Pools ‐ Above Ground  $60Swimming Pools ‐ In‐Ground $250 (pool & coping) See Flatwork Fees  

Consultation / After Hours (2‐hour minimum) $75/hour or fraction thereof

Contractor's Registration FeesAll Contractors (annual) $75Electrical Contractor (annual) ‐ No charge per state law N/CPlumbing Contractor (annual) ‐ No charge per state law N/C

Demolition FeeDemolition Permit Fee (residential) $75

Demolition Permit Fee (commercial) $150

Electrical Permit ‐ CommercialElectrical Repair/Replacement $60 + 3% of ValueNew Construction per building/unit $60 + 3% of ValueTemporary Meter Loop $75Solar $60 + 3% of value

Electrical Permit ‐ ResidentialTemporary Meter Loop $75Panel Rebuild $125Septic $125Solar $125Swimming Pool/Hot Tub/Spa $125New Residential Construction $125 + $.15/sq footRewire Existing Structure/Additional Outlets/Fixtures/Circuits $125 + $.15/sq foot

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Community Development ‐ continued

Fire ProtectionAlternative Fire Protection System $250Fire / Smoke Damper $2 eachFire Alarm System $200 + $.50/ initiating or signaling deviceFire Sprinkler Systems $200 + $.50/ sprinkler headFire Suppression System Installation $100Flammable or combustible liquid tanks  $150 each reviewRe‐Inspection Fee $75Rescheduling Fee $75Smoke Control Systems $175Spray Booth System $250System Retesting Fee $75Underground Fire System $200Vent / Hood Suppression System $200After hours Fee  $60 per hour per inspector(beyond the hours of 8:00 a.m. to 5:00 p.m.)

Floodplain DevelopmentFloodplain Development Permit (Construction permits additional) $60 plus any engineering fees incurred

InspectionsCity Engineer Inspections Cost plus 5%

Irrigation Permit  ‐ CommercialPermit Fee $50 + 3% of ValueBackflow $50 + 3% of Value

Irrigation Permit ‐ ResidentialPermit Fee w/Backflow $75

Mechanical Permit ‐ CommercialMechanical Repair/Replacement $50 + 3% of ValueNew Construction per building/unit $50 + 3% of Value

Mechanical Permit ‐ ResidentialDuct Change Out $100New Furnace $60.00 + $.08/sq footNew Coil/Condenser/Heat Pump $60.00 + $.08/sq footNew Construction $125 + $0.15/sq foot

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Community Development ‐ continued

Plumbing Permit ‐ CommercialPlumbing Repair/Replacement $60 + 3% of ValueNew Construction per building/unit $60 + 3% of ValueLead Solder Test $60 + 3% of ValueGas Test $75

Plumbing Permit ‐ ResidentialGas test and/or repair $60Sewer Line Replacement $125 + $0.25/linear footNew Construction $125 + $0.15/sq footSwimming Pool/Hot Tub/Spa $125Water Heater $60/UnitWater Softener $60/UnitLead Solder Test $75

Re‐Inspections  Each re‐inspection, per trade $100Re‐inspections after first, per trade $150If re‐inspection has been called for and the second inspection revealed the 

original turn down items have not been corrected in part or whole, in addition 

to the above fees, a seventy‐two (72) hour notice of inspection shall be 

required before another re‐inspection will be conducted.

Right of Way Permits and Inspections  

Sidewalks  $100 per day + $0.0525 per sq. ft. 

w/minimum charge of $5 per day 

Residential thoroughfare closure  $150 per day + $0.1050 per sq. ft. 

w/minimum charge of $10 per day 

Primary street closure 

(Hillcrest, Babcock, Crossroads, N., Crossroads Blvd., Balcones N. & Balcones 

Heights Rd.)

 $250 per day + $0.0525 per sq. ft. for 

sidewalks and /or $0.1050 per sq. ft. for lane 

closure or portion thereof w/minimum charge 

of $20 per day                     Re‐inspection fee $75

Outside consultant inspection fee Actual + 3% Administrative Fee

Curb Cuts $50/Cut

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Community Development ‐ continued

Network Providers' Access to Public Rights‐of‐Way

Colocation Fee for Network Nodes on Service Poles   Annual fee for each service pole $20

Network Nodes Application Fee   For each application containing up to five (5) network nodes $500   For each additional network node beyond five (5) $250

Network Node Annual Site Rental Fee   For each network node site $250Note: Adjusted on an annual basis, by an amount equal to one‐half of the 

annual change, if any, in the Consumer Price Index.

Node Support Pole Application Fee   For each node support pole $1,000

Transport Facility Application Fee   For each application containing up to five (5) network nodes $500   For each additional network node beyond five (5) $250

Transport Facility Monthly Rental Fee   For each network node site $28Note: Not to exceed the monthly aggregate per‐note fee

Signs ‐ TemporaryReal Estate or Development Sign N/CBanners Over Right‐of‐Way $50Ground or Wall Sign $50Temporary Signs $50   May be displayed 6 times per year   Effective dates 1 Jan ‐ 31 Dec

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Businesses & Vendors

Billiard Hall $75   Effective dates 1 Jan ‐ 31 Dec  

Coin Operated Machines, per Machines $15   Effective dates 1 Jan ‐ 31 Dec  

Credit Access Bureau Registration Fee $75   Effective dates 1 Jan ‐ 31 Dec

Electronic Billboard, each $7,000   Effective dates 1 Jan ‐ 31 Dec  

Home Occupation Permit  Jan 1‐Dec 31Application $75Annual Permit $35

Peddlers Permit $100

Shopping Cart Recovery Fine $75

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Court Charges

Credit Card Convenience FeesCredit Card Payment over Phone 3%Visa/Master Card 3%In Person 3%On‐Line 3%

Defensive Driving Course Request  $10

Return Check Fee $35

Warrant of arrest $50

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Fire Department and Hazardous Materials

Operational PermitsBattery Systems $50Carnivals and Fairs $50Combustible Dust Product Options $50Cryogenic Fluids $50Cutting and Welding $50Explosives $50Flammable Storage $50Haz‐mat $50Lumberyards $50Open or Control Burn Permits $50Spraying and Dipping $50Storage of Tires $50Tents $50

Other PermitsAlternative Fire Protection Systems $250Fire Sprinkler System $250 + $0.50/deviceFire/Smoke Damper $2/eachFireworks display permit $250Rescheduling Fee $100Spray Booth System $250System Retesting Fee $100Underground Fire System $200

Response Charges(a)   Apparatus.  The following fees shall be charged for emergency response 

operations. 1.   Class A pumper, per hour $2502.   Aerial apparatus, per hour $3003.   Tanker apparatus, per hour $1754.   Rescue truck, per hour $1505.   Command unit, per hour $756.   Rescue boat, per hour $1507.   Rehab unit, per hour $758.   Staff vehicle, per hour $759.   Brush truck, per hour $150NOTE: Non‐emergency, standby and returning to services fees will be charged 

at one‐half the hourly rate:

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Fire Department and Hazardous Materials ‐ continued

(b)   Communications.  The following fees for dispatching shall be charged for 

fire department response: 1.   Dispatch fee,  $752.   Administration Fee (to be applied to all billings) 20%(c)   Firefighting agents.  The following fees for specialized fire protection 

supplies shall be charged for operations response: 1.   AFFF foam, per gallon $352.   Class A foam, per gallon $203.   Light water, per gallon $204.   Micro‐clean, per gallon $305.   Star‐dust, per 15 lb. bag $25

(d)   Firefighting equipment replacement.  The following fee for damaged or 

contaminated equipment shall be charged for operations response: 1.   Hose 1.0" (each 50') $2552.   Hose 1.75" (each 50') $1253.   Hose 2.5" (each 50') $1724.   Hose 3.0" (each 50') $2255.   Hose 5.0" (each 100') $6856.   Hose 1.0" booster (each 50') $2707.   SCBA air mask (each) $3758.   SCBA air mask complete (each) $6,5559.   SCBA spare cylinders (each) $1,25510.   12' roof ladder (each) $33011.   14' roof ladder (each) $37512.   24' extension ladder (each) $52513.   35' extension ladder (each) $92514.   A‐frame combo ladder (each) $48015.   PASS alarm (each) $20016.   Portable radio, each $3,40017.   Fog nozzle 1.5‐1.75", each $64518.   Fog nozzle 1.0", each $54019.   Fog nozzle 2.5", each $70520.   Fog nozzle 2.5" master, each $84721.   Stacked tips w/shaper, each $56622.   Deluge monitor w/o pie and tips, each $2,57523.   Foam aerator tube, each $39624.   8' attic folding ladder, each $23025.   10" attic folding ladder, each $255Note: This list is not all‐inclusive of equipment that may be damaged or 

contaminated during the course of a response effort. Additional equipment 

may be charged at actual replacement costs.

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Fee or Permit FY 2020‐21

City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Fire Department and Hazardous Materials ‐ continued

(e)   Fire equipment used.  The following fees for fire equipment used shall be 

charged for operations: 1.   Camera w/pictures, each set $352.   Cellular phone w/long dist. Chg. $253.   Command light $2504.   Tripod light, each $255.   Hand lights, each $156.   Water extinguisher, each $157.   ABC extinguisher, each $408.   CO2 extinguisher, each $409.   Chain Saw, per hour $4010.   Rescue (K‐12) saw, per hour $4011.   Generator, per hour $4512.   PPV fans, per hour $5013.   Halligan tool $2014.   Bolt cutters (HD) $2015.   Salvage covers, each $2516.   Hall runner, each $1517.   Rolls of plastic, each $3018.   Gas plug/gasoline plug kit $4519.   Explosive meter $18020.   SCBA, each $7521.   Refill SCBA bottle, each $822.   Barricade/scene tape $2023.   Tank, portable/fold‐a‐tank $15024.   Flappers/fire brooms, each $1025.   K‐Tool $2026.   Stokes basket w/bridle $8527.   Windshield tool $1028.   Kendrix extrication device $9529.   All other non‐listed items Cost + 15% 

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Fire Department and Hazardous Materials ‐ continued

(f)   Haz‐mat.  The following fees for Haz‐mat supplies shall be charged for 

operations response: 1.   Absorbent, per bag $152.   Drum liners, each $103.   Lite‐dri, per 50 lb. bag $204.   Top‐sol, per bag $305.   Barricade tape, per roll $206.   Poly sheeting, per roll $507.   Plug and patch kit, Plug 'n Dike $2058.   Plug and Dike Kit Complete $509.   Disposable coveralls, each $4510.   Latex gloves, pair $511.   Disposable goggles, pair $1012.   Broom, each $4013.   Shovel, each $50(g)   Personnel.  The following fees for personnel shall be charged for 

operations response: 1.   Firefighter, per hour $152.   Haz‐mat tech, per hour $203.   Haz‐mat operation, per hour $154.   Fire inspectors, per hour $205.   Fire investigators, per hour $256.   Incident commander, per hour $30(h)   Protective equipment replacement.  The following fees for damaged or 

contaminated protective equipment shall be charged for operations 

response: 1.   Helmet, each $2502.   Nomex hood, each $353.   Bunker coat, each $9894.   Bunker pants, each $9835.   FF boots, pair $1206.   FF gloves, pair $49(i)   Rescue equipment used.  The following fees for rescue equipment used 

shall be charged for operations response : 1.   Spreaders, per hour $1252.   Cutters, per hour $1253.   Ram(s), per hour $1254.   Porta power, per hour $555.   Ajax cutting tool, per hour $356.   Saws‐all, per hour $657.   Air impact tools, per hour $858.   Oxygen with mask, per hour $909.   Air bags, per hour $175

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Health Services Food Establishment Fees:                                                                                    Jan 1‐Dec 31Non‐Profit Organizations (regardless of number of employees) $1251‐2 Employees $1253‐6 Employees $2857‐10 Employees $54011‐20 Employees $57521+ Employees $725Temporary Food and/or Beverage Establishment $75

   Temporary Food Vendor Late Fee $20Jazz Festival Food and/or Beverage  $100One Year Temporary Food and/or Beverage $200

Prepackaged Food ‐ Non Restaurant $50Day Care Centers $75School Cafeterias $75Philanthropic Organizations $100Foster Care $75

Public Swimming Pool  Jan 1‐Dec 31First pool $75Each additional pool $20Re‐inspection fees $75City Health Code Violation Court Dismissal Fee (any health fee violation that is 

abated prior to their court appearance) $25

Massage Business Permit $100Masseur Permit $25

Special Events

Special Event Permit $50Special Event Permit Expedite Fee $150 + $50 permit fee

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Park Pavilion Rental 

Non‐ResidentFriday‐Sunday & Holidays ‐ 4 hours $100Monday‐Thursday (non Holidays) ‐ 4 hours $50Friday‐Sunday & Holidays ‐ all day $150Monday‐Thursday (non Holidays) ‐ all day $75

ResidentFriday‐Sunday & Holidays ‐ 4 hours $20Monday‐Thursday (non Holidays) ‐ 4 hours $10Friday‐Sunday & Holidays ‐ all day $40Monday‐Thursday (non Holidays) ‐ all day $20

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Planning & Zoning

Appeals and Requests for Amendments   $250Considered by City Council, the Planning & Zoning Commission, or the Board of 

Adjustment.

Moving Structures on City StreetsPermit $200Deposit for City fees not listed $1,000Police Escort Fee, per hour $50Moving company must provide proof of insurance in the amount of $1 million 

prior to issuance of permit.

Performance Agreement Extension Filing Fee $200

Plat FeesPlat Filing Fee at County Actual +20%

Plat or Re‐Plat Filing Fee ‐ Single Family$500 + $100 for each single family lot, plus 

any engineering fees incurred over $400

Plat or Re‐Plat Filing Fee ‐ Non‐single family$500 + $250 per acre or fraction thereof, plus 

any engineering fees incurred over $400

 Amended Plat $200, plus any engineering fees incurred over 

$100

Specific Use Permit (SUP)  $500

Variance and/or Waivers (Board of Adjustments)Zoning Code ‐ Commercial $500Building Code ‐ Commercial $500

Zoning Code ‐ Residential $125Building Code ‐ Residential $125

Zone Change $500

Zoning Verification Letter  Single tract of land per tract $50

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Police Services

Accident Reports  $6

Alarm Permit Fees                                                                                                  Jan1‐Dec 31Tier 1 Commercial  $100Tier 2 Commercial  $100Site alarm system required under local, state or national code, annual.

False Alarm Service Fees ‐ Fire & Robbery (Panic & Duress)  Jan 1‐Dec 311st False Alarm  N/C2nd False Alarm  N/C3rd False Alarm  $1504th False Alarm  $2005th False Alarm  $2506th False Alarm  $3007th False Alarm  $3508th False Alarm  $400Each additional False Alarm beyond 8th, each $500Fee for Alarm with no Permit $100

False Alarm Service Fees ‐ Burglar  Jan 1‐Dec 311st False Alarm  N/C2nd False Alarm  N/C3rd False Alarm  N/C

4th False Alarm  $505th False Alarm  $506th False Alarm  $757th False Alarm  $758th False Alarm  $100Each additional False Alarm beyond 8th, each $100Fee for Alarm with no Permit $100

Finger PrintingFingerprints, per set $10Fingerprint cardsFirst card $10Each additional card $5

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Fee or Permit FY 2020‐21

City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Police Services ‐ continued

Impound Lot FeesTowing Charges $95Impound Fee $200Daily Fee (after 24 hours) $20Certified Letter/Administrative Fees (Impound Notice) $35Administrative fee for auctioned off vehicle $35

Personal Property EvidenceProperty Safekeeping Fee $25

Police Reports $6

Red Light Camera Red Light Camera Violation $75Late fee $25

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Residential Services

Alarm Permit Fees                                                                                                     Jan1‐Dec 31Residential, annual $35

Animal Licenses                                                                                                                         Jan 1‐Dec 31Spayed or Neutered animal $5

Un‐Spayed or Un‐Neutered $10

Replacement tags, if lost $3

Ch. 90.021: It shall be a violation of this chapter for any person to possess, 

own, or otherwise keep within the city more than four animals of the same 

species in any developed residentially zoned section or to keep more than six 

animals of the same species, excluding livestock, in an area zoned 

agricultural/residential which exceeds one‐half acre except in cases of newly 

born or hatched litters or clutches under the age of three months old. 

Ch. 90.32 states household or business can have no more than 4 dogs and/or 

cats then kennel provisions apply. Puppies or kittens up to 4 months are 

exempt from 4 total.

Garage/Yard Sale Permit, eachResidential, limit 3 events per year $10Neighborhood Garage Sale $35Rain check fee N/CChurches, Charitable, and Non Profit, limit 3 per year $25

Tree Trimming   Residential ‐ Oak Trees ‐ Performed by Resident N/CResidential Property ‐ Performed by Contractor $25Commercial Property $50

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Fee or Permit FY 2020‐21

City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Storm Water Utility

Residential (Homeowners) Rate $5.20/month

Commercial (Businesses and Apartments) Rate   Base Fee $61.92/month +

The commercial rate consists of a base fee of $61.92 each month plusa charge for the amount of the property's square footage. Themethodology for computing the rate is:

Monthly Base Fee $61.92Plus the cost of square footage of the lot:1 ‐ 49,999 sq. ft.                     $0.28 per 1,000 sq. ft.50,000 ‐ 99,999 sq. ft.          $0.41 per 1,000 sq. ft.100,000 ‐ 199,999 sq. ft.     $0.54 per 1,000 sq. ft.200,000 sq. ft. or greater   $0.68 per 1,000 sq. ft.

For example, a business that resides on a 77,101 square foot lotwould pay $61.92 + (77,101 sq. ft./1,000) X $0.41 = $93.53

Hillcrest Businesses Rate $29.99/monthThe rate for businesses in the 2800 ‐ 3000 blocks of Hillcrest Drive

Storm Water Development Fee $0.40 per sq. ft. Net additional square footage of total impervious surface area (excluding 

public sidewalks) of the property multiplied by $0.40.

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City of Balcones Heights  FY 2020‐21 Adopted Fee & Permit Schedule

Water & Sewer 

Impact Fees based on Equivalent Dwelling Unit (EDU)   Water Supply $2,796   Water Delivery Flow $1,182   Water Delivery System Development $619   Wastewater Treatment $789   Wastewater Collection $1,469 Or current San Antonio Water System Outside City Limits Rate for the Zone 

that includes  Balcones Heights + 5% Administrative Fee for all rates. 

Residential Sewer Service Fees 0 to 1,496 gallons of water, per month (minimum charge) $15.25Over 1,496 gallons of water, per 100 gallons $0.4038Unaveraged (flat rate) or interim rate (for new accounts) $42.43Unmetered (flat rate) $42.43

Sewer Service Fees ‐ Commercial & General  (includes Apartment, Commercial, Industrial, and Municipal)0 to 1,496 gallons of water, per month (minimum charge) $15.25Over 1,496 gallons of water, per 100 gallons $0.4038 SAWS out of COSA rate + 10%  

Sewer Service Fees ‐ Industrial Waste Surcharges  Current San Antonio Water System Outside 

City Limits Rate 

+ 10% capital replacement fee 

Sewer Service  Fees ‐  Other Charges  Current San Antonio Water System Outside 

City Limits Rate 

+ 10% capital replacement fee 

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CITY of BALCONES HEIGHTS HOLIDAY SCHEDULE

Fiscal Year 2020-21

October 1, 2020 – September 30, 2021 APPROVED

VETERAN’S DAY November 11, 2020 Wednesday

THANKSGIVING November 26, 2020 Thursday

FRIDAY AFTER November 27, 2020 Friday

CHRISTMAS EVE December 24, 2020 Thursday

CHRISTMAS DAY

December 25, 2020 Friday

NEW YEARS EVE

December 31, 2020 Thursday

NEW YEARS January 1, 2021 Friday

MARTIN LUTHER KING DAY

January 18, 2021

Monday

PRESIDENT’S DAY February 15, 2021 Monday

BATTLE OF FLOWERS PARADE

April 23, 2021 Friday

MEMORIAL DAY May 31, 2021 Monday

INDEPENDENCE DAY (Observance)

July 5, 2021 Monday

LABOR DAY September 6, 2021 Monday

City Council Meeting Date Changes: 4th Monday, November 23rd – Change to 3rd Monday, November 16th 4th Monday, December 28th – Change to 3rd Monday, December 14th

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City of Balcones Heights

FY 2020‐21 Adopted Salary Schedule

Positions/Job Title

Steps and Annual Salary

General Positions Grade 1 2 3 4 5 6 7 8 9 10

Maintenance/Streets Worker 6 28,746 29,321 29,907 30,505 31,115 31,737 32,372 33,020 33,680 34,354

Dispatcher 15 35,901 36,619 37,351 38,098 38,860 39,637 40,430 41,239 42,064 42,905

Deputy Court Clerk 15 35,901 36,619 37,351 38,098 38,860 39,637 40,430 41,239 42,064 42,905

Maintenance Supervisor 18 38,646 39,419 40,208 41,012 41,832 42,669 43,522 44,393 45,280 46,186

Senior Court Clerk 20 40,602 41,414 42,242 43,087 43,948 44,827 45,724 46,638 47,571 48,523

Dispatch Supervisor 23 43,742 44,617 45,510 46,420 47,348 48,295 49,261 50,246 51,251 52,276

Code Enforcement Officer 25 45,947 46,866 47,803 48,760 49,735 50,729 51,744 52,779 53,834 54,911

Financial/Administrative Coord. 34 57,408 58,556 59,727 60,922 62,140 63,383 64,651 65,944 67,263 68,608

Community Relations Manager 34 57,408 58,556 59,727 60,922 62,140 63,383 64,651 65,944 67,263 68,608

Fire Positions

Fire Fighter 24 44,824 45,720 46,635 47,568 48,519 49,489 50,479 51,489 52,518 53,569

Lieutenant 31 53,310 54,377 55,464 56,573 57,705 58,859 60,036 61,237 62,462 63,711

Captain 34 57,408 58,556 59,727 60,922 62,140 63,383 64,651 65,944 67,263 68,608

Police Positions

Officer 25 45,947 46,866 47,803 48,760 49,735 50,729 51,744 52,779 53,834 54,911

Corporal  29 50,731 51,746 52,781 53,836 54,913 56,011 57,132 58,274 59,440 60,628

Sergeant 34 57,408 58,556 59,727 60,922 62,140 63,383 64,651 65,944 67,263 68,608

Lieutenant 39 64,958 66,258 67,583 68,934 70,313 71,719 73,154 74,617 76,109 77,631

Management Positions

City Secretary 39 64,958 66,258 67,583 68,934 70,313 71,719 73,154 74,617 76,109 77,631

Dir. Community Development 43 71,698 73,132 74,594 76,086 77,608 79,160 80,743 82,358 84,005 85,685

Dir. Eco Dev & Public Affairs 43 71,698 73,132 74,594 76,086 77,608 79,160 80,743 82,358 84,005 85,685

Fire Chief 48 81,099 82,721 84,376 86,063 87,784 89,540 91,331 93,157 95,021 96,921

Finance Director 50 85,280 86,986 88,725 90,500 92,310 94,156 96,039 97,960 99,919 101,917

Police Chief 50 85,280 86,986 88,725 90,500 92,310 94,156 96,039 97,960 99,919 101,917

City Administrator 58 122,782 125,238 127,743 130,298 132,904 135,562 138,273 141,038 143,859 146,736

Each Step is a 2% increase in salary

FY 2020‐21 Salary Schedule NO COLA increase over FY 2019‐20

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City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

Start 1/1 25,376 976 12.20$         Start 5/1 27,997 1,077 13.46$        

1 1/2 25,884 996 12.44$         1 5/2 28,579 1,099 13.74$        

2 1/3 26,401 1,015 12.69$         2 5/3 29,141 1,121 14.01$        

3 1/4 26,929 1,036 12.95$         3 5/4 29,702 1,142 14.28$        

5 1/5 27,468 1,056 13.21$         5 5/5 30,326 1,166 14.58$        

7 1/6 28,017 1,078 13.47$         7 5/6 30,909 1,189 14.86$        

9 1/7 28,577 1,099 13.74$         9 5/7 31,554 1,214 15.17$        

12 1/8 29,149 1,121 14.01$         12 5/8 32,157 1,237 15.46$        

15 1/9 29,732 1,144 14.29$         15 5/9 32,822 1,262 15.78$        

18 1/10 30,327 1,166 14.58$         18 5/10 33,467 1,287 16.09$        

Start 2/1 26,021 1,001 12.51$         Start 6/1 28,746 1,106 13.82$        

1 2/2 26,541 1,021 12.76$         1 6/2 29,321 1,128 14.10$        

2 2/3 27,072 1,041 13.02$         2 6/3 29,907 1,150 14.38$        

3 2/4 27,613 1,062 13.28$         3 6/4 30,505 1,173 14.67$        

5 2/5 28,166 1,083 13.54$         5 6/5 31,115 1,197 14.96$        

7 2/6 28,729 1,105 13.81$         7 6/6 31,737 1,221 15.26$        

9 2/7 29,304 1,127 14.09$         9 6/7 32,372 1,245 15.56$        

12 2/8 29,890 1,150 14.37$         12 6/8 33,020 1,270 15.87$        

15 2/9 30,488 1,173 14.66$         15 6/9 33,680 1,295 16.19$        

18 2/10 31,097 1,196 14.95$         18 6/10 34,354 1,321 16.52$        

Start 3/1 26,686 1,026 12.83$         Start 7/1 29,432 1,132 14.15$        

1 3/2 27,220 1,047 13.09$         1 7/2 30,021 1,155 14.43$        

2 3/3 27,765 1,068 13.35$         2 7/3 30,621 1,178 14.72$        

3 3/4 28,320 1,089 13.62$         3 7/4 31,233 1,201 15.02$        

5 3/5 28,886 1,111 13.89$         5 7/5 31,858 1,225 15.32$        

7 3/6 29,464 1,133 14.17$         7 7/6 32,495 1,250 15.62$        

9 3/7 30,053 1,156 14.45$         9 7/7 33,145 1,275 15.94$        

12 3/8 30,654 1,179 14.74$         12 7/8 33,808 1,300 16.25$        

15 3/9 31,267 1,203 15.03$         15 7/9 34,484 1,326 16.58$        

18 3/10 31,893 1,227 15.33$         18 7/10 35,174 1,353 16.91$        

Start 4/1 27,331 1,051 13.14$         Start 8/1 30,202 1,162 14.52$        

1 4/2 27,878 1,072 13.40$         1 8/2 30,806 1,185 14.81$        

2 4/3 28,435 1,094 13.67$         2 8/3 31,422 1,209 15.11$        

3 4/4 29,004 1,116 13.94$         3 8/4 32,050 1,233 15.41$        

5 4/5 29,584 1,138 14.22$         5 8/5 32,691 1,257 15.72$        

7 4/6 30,176 1,161 14.51$         7 8/6 33,345 1,283 16.03$        

9 4/7 30,779 1,184 14.80$         9 8/7 34,012 1,308 16.35$        

12 4/8 31,395 1,207 15.09$         12 8/8 34,692 1,334 16.68$        

15 4/9 32,023 1,232 15.40$         15 8/9 35,386 1,361 17.01$        

18 4/10 32,663 1,256 15.70$         18 8/10 36,094 1,388 17.35$        

 FY 2020‐21

97

Page 100: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 9/1 30,950 1,190 14.88$         Start 13/1 34,195 1,315 16.44$        

1 9/2 31,569 1,214 15.18$         1 13/2 34,879 1,342 16.77$        

2 9/3 32,201 1,238 15.48$         2 13/3 35,577 1,368 17.10$        

3 9/4 32,845 1,263 15.79$         3 13/4 36,288 1,396 17.45$        

5 9/5 33,502 1,289 16.11$         5 13/5 37,014 1,424 17.80$        

7 9/6 34,172 1,314 16.43$         7 13/6 37,754 1,452 18.15$        

9 9/7 34,855 1,341 16.76$         9 13/7 38,509 1,481 18.51$        

12 9/8 35,552 1,367 17.09$         12 13/8 39,280 1,511 18.88$        

15 9/9 36,263 1,395 17.43$         15 13/9 40,065 1,541 19.26$        

18 9/10 36,989 1,423 17.78$         18 13/10 40,866 1,572 19.65$        

Start 10/1 31,699 1,219 15.24$         Start 14/1 35,048 1,348 16.85$        

1 10/2 32,333 1,244 15.54$         1 14/2 35,749 1,375 17.19$        

2 10/3 32,980 1,268 15.86$         2 14/3 36,464 1,402 17.53$        

3 10/4 33,639 1,294 16.17$         3 14/4 37,193 1,431 17.88$        

5 10/5 34,312 1,320 16.50$         5 14/5 37,937 1,459 18.24$        

7 10/6 34,998 1,346 16.83$         7 14/6 38,696 1,488 18.60$        

9 10/7 35,698 1,373 17.16$         9 14/7 39,470 1,518 18.98$        

12 10/8 36,412 1,400 17.51$         12 14/8 40,259 1,548 19.36$        

15 10/9 37,141 1,428 17.86$         15 14/9 41,064 1,579 19.74$        

18 10/10 37,883 1,457 18.21$         18 14/10 41,886 1,611 20.14$        

Start 11/1 32,510 1,250 15.63$         Start 15/1 35,901 1,381 17.26$        

1 11/2 33,161 1,275 15.94$         1 15/2 36,619 1,408 17.61$        

2 11/3 33,824 1,301 16.26$         2 15/3 37,351 1,437 17.96$        

3 11/4 34,500 1,327 16.59$         3 15/4 38,098 1,465 18.32$        

5 11/5 35,190 1,353 16.92$         5 15/5 38,860 1,495 18.68$        

7 11/6 35,894 1,381 17.26$         7 15/6 39,637 1,525 19.06$        

9 11/7 36,612 1,408 17.60$         9 15/7 40,430 1,555 19.44$        

12 11/8 37,344 1,436 17.95$         12 15/8 41,239 1,586 19.83$        

15 11/9 38,091 1,465 18.31$         15 15/9 42,064 1,618 20.22$        

18 11/10 38,853 1,494 18.68$         18 15/10 42,905 1,650 20.63$        

Start 12/1 33,322 1,282 16.02$         Start 16/1 36,795 1,415 17.69$        

1 12/2 33,988 1,307 16.34$         1 16/2 37,531 1,444 18.04$        

2 12/3 34,668 1,333 16.67$         2 16/3 38,282 1,472 18.40$        

3 12/4 35,361 1,360 17.00$         3 16/4 39,047 1,502 18.77$        

5 12/5 36,068 1,387 17.34$         5 16/5 39,828 1,532 19.15$        

7 12/6 36,790 1,415 17.69$         7 16/6 40,625 1,562 19.53$        

9 12/7 37,526 1,443 18.04$         9 16/7 41,437 1,594 19.92$        

12 12/8 38,276 1,472 18.40$         12 16/8 42,266 1,626 20.32$        

15 12/9 39,042 1,502 18.77$         15 16/9 43,111 1,658 20.73$        

18 12/10 39,822 1,532 19.15$         18 16/10 43,974 1,691 21.14$        

98

Page 101: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 17/1 37,690 1,450 18.12$         Start 21/1 41,642 1,602 20.02$        

1 17/2 38,443 1,479 18.48$         1 21/2 42,474 1,634 20.42$        

2 17/3 39,212 1,508 18.85$         2 21/3 43,324 1,666 20.83$        

3 17/4 39,997 1,538 19.23$         3 21/4 44,190 1,700 21.25$        

5 17/5 40,796 1,569 19.61$         5 21/5 45,074 1,734 21.67$        

7 17/6 41,612 1,600 20.01$         7 21/6 45,976 1,768 22.10$        

9 17/7 42,445 1,632 20.41$         9 21/7 46,895 1,804 22.55$        

12 17/8 43,294 1,665 20.81$         12 21/8 47,833 1,840 23.00$        

15 17/9 44,159 1,698 21.23$         15 21/9 48,790 1,877 23.46$        

18 17/10 45,043 1,732 21.66$         18 21/10 49,766 1,914 23.93$        

Start 18/1 38,646 1,486 18.58$         Start 22/1 42,661 1,641 20.51$        

1 18/2 39,419 1,516 18.95$         1 22/2 43,514 1,674 20.92$        

2 18/3 40,208 1,546 19.33$         2 22/3 44,384 1,707 21.34$        

3 18/4 41,012 1,577 19.72$         3 22/4 45,272 1,741 21.77$        

5 18/5 41,832 1,609 20.11$         5 22/5 46,177 1,776 22.20$        

7 18/6 42,669 1,641 20.51$         7 22/6 47,101 1,812 22.64$        

9 18/7 43,522 1,674 20.92$         9 22/7 48,043 1,848 23.10$        

12 18/8 44,393 1,707 21.34$         12 22/8 49,004 1,885 23.56$        

15 18/9 45,280 1,742 21.77$         15 22/9 49,984 1,922 24.03$        

18 18/10 46,186 1,776 22.20$         18 22/10 50,984 1,961 24.51$        

Start 19/1 39,645 1,525 19.06$         Start 23/1 43,742 1,682 21.03$        

1 19/2 40,438 1,555 19.44$         1 23/2 44,617 1,716 21.45$        

2 19/3 41,246 1,586 19.83$         2 23/3 45,510 1,750 21.88$        

3 19/4 42,071 1,618 20.23$         3 23/4 46,420 1,785 22.32$        

5 19/5 42,913 1,650 20.63$         5 23/5 47,348 1,821 22.76$        

7 19/6 43,771 1,684 21.04$         7 23/6 48,295 1,858 23.22$        

9 19/7 44,646 1,717 21.46$         9 23/7 49,261 1,895 23.68$        

12 19/8 45,539 1,752 21.89$         12 23/8 50,246 1,933 24.16$        

15 19/9 46,450 1,787 22.33$         15 23/9 51,251 1,971 24.64$        

18 19/10 47,379 1,822 22.78$         18 23/10 52,276 2,011 25.13$        

Start 20/1 40,602 1,562 19.52$         Start 24/1 44,824 1,724 21.55$        

1 20/2 41,414 1,593 19.91$         1 24/2 45,720 1,758 21.98$        

2 20/3 42,242 1,625 20.31$         2 24/3 46,635 1,794 22.42$        

3 20/4 43,087 1,657 20.71$         3 24/4 47,568 1,830 22.87$        

5 20/5 43,948 1,690 21.13$         5 24/5 48,519 1,866 23.33$        

7 20/6 44,827 1,724 21.55$         7 24/6 49,489 1,903 23.79$        

9 20/7 45,724 1,759 21.98$         9 24/7 50,479 1,942 24.27$        

12 20/8 46,638 1,794 22.42$         12 24/8 51,489 1,980 24.75$        

15 20/9 47,571 1,830 22.87$         15 24/9 52,518 2,020 25.25$        

18 20/10 48,523 1,866 23.33$         18 24/10 53,569 2,060 25.75$        

99

Page 102: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 25/1 45,947 1,767 22.09$         Start 29/1 50,731 1,951 24.39$        

1 25/2 46,866 1,803 22.53$         1 29/2 51,746 1,990 24.88$        

2 25/3 47,803 1,839 22.98$         2 29/3 52,781 2,030 25.38$        

3 25/4 48,760 1,875 23.44$         3 29/4 53,836 2,071 25.88$        

5 25/5 49,735 1,913 23.91$         5 29/5 54,913 2,112 26.40$        

7 25/6 50,729 1,951 24.39$         7 29/6 56,011 2,154 26.93$        

9 25/7 51,744 1,990 24.88$         9 29/7 57,132 2,197 27.47$        

12 25/8 52,779 2,030 25.37$         12 29/8 58,274 2,241 28.02$        

15 25/9 53,834 2,071 25.88$         15 29/9 59,440 2,286 28.58$        

18 25/10 54,911 2,112 26.40$         18 29/10 60,628 2,332 29.15$        

Start 26/1 47,133 1,813 22.66$         Start 30/1 52,000 2,000 25.00$        

1 26/2 48,075 1,849 23.11$         1 30/2 53,040 2,040 25.50$        

2 26/3 49,037 1,886 23.58$         2 30/3 54,101 2,081 26.01$        

3 26/4 50,018 1,924 24.05$         3 30/4 55,183 2,122 26.53$        

5 26/5 51,018 1,962 24.53$         5 30/5 56,286 2,165 27.06$        

7 26/6 52,038 2,001 25.02$         7 30/6 57,412 2,208 27.60$        

9 26/7 53,079 2,042 25.52$         9 30/7 58,560 2,252 28.15$        

12 26/8 54,141 2,082 26.03$         12 30/8 59,732 2,297 28.72$        

15 26/9 55,224 2,124 26.55$         15 30/9 60,926 2,343 29.29$        

18 26/10 56,328 2,166 27.08$         18 30/10 62,145 2,390 29.88$        

Start 27/1 48,277 1,857 23.21$         Start 31/1 53,310 2,050 25.63$        

1 27/2 49,242 1,894 23.67$         1 31/2 54,377 2,091 26.14$        

2 27/3 50,227 1,932 24.15$         2 31/3 55,464 2,133 26.67$        

3 27/4 51,232 1,970 24.63$         3 31/4 56,573 2,176 27.20$        

5 27/5 52,256 2,010 25.12$         5 31/5 57,705 2,219 27.74$        

7 27/6 53,301 2,050 25.63$         7 31/6 58,859 2,264 28.30$        

9 27/7 54,368 2,091 26.14$         9 31/7 60,036 2,309 28.86$        

12 27/8 55,455 2,133 26.66$         12 31/8 61,237 2,355 29.44$        

15 27/9 56,564 2,176 27.19$         15 31/9 62,462 2,402 30.03$        

18 27/10 57,695 2,219 27.74$         18 31/10 63,711 2,450 30.63$        

Start 28/1 49,462 1,902 23.78$         Start 32/1 54,621 2,101 26.26$        

1 28/2 50,452 1,940 24.26$         1 32/2 55,713 2,143 26.79$        

2 28/3 51,461 1,979 24.74$         2 32/3 56,827 2,186 27.32$        

3 28/4 52,490 2,019 25.24$         3 32/4 57,964 2,229 27.87$        

5 28/5 53,540 2,059 25.74$         5 32/5 59,123 2,274 28.42$        

7 28/6 54,610 2,100 26.26$         7 32/6 60,306 2,319 28.99$        

9 28/7 55,703 2,142 26.78$         9 32/7 61,512 2,366 29.57$        

12 28/8 56,817 2,185 27.32$         12 32/8 62,742 2,413 30.16$        

15 28/9 57,953 2,229 27.86$         15 32/9 63,997 2,461 30.77$        

18 28/10 59,112 2,274 28.42$         18 32/10 65,277 2,511 31.38$        

100

Page 103: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 33/1 56,014 2,154 26.93$         Start 37/1 61,818 2,378 29.72$        

1 33/2 57,135 2,197 27.47$         1 37/2 63,054 2,425 30.31$        

2 33/3 58,277 2,241 28.02$         2 37/3 64,315 2,474 30.92$        

3 33/4 59,443 2,286 28.58$         3 37/4 65,601 2,523 31.54$        

5 33/5 60,632 2,332 29.15$         5 37/5 66,913 2,574 32.17$        

7 33/6 61,844 2,379 29.73$         7 37/6 68,252 2,625 32.81$        

9 33/7 63,081 2,426 30.33$         9 37/7 69,617 2,678 33.47$        

12 33/8 64,343 2,475 30.93$         12 37/8 71,009 2,731 34.14$        

15 33/9 65,630 2,524 31.55$         15 37/9 72,429 2,786 34.82$        

18 33/10 66,942 2,575 32.18$         18 37/10 73,878 2,841 35.52$        

Start 34/1 57,408 2,208 27.60$         Start 38/1 63,378 2,438 30.47$        

1 34/2 58,556 2,252 28.15$         1 38/2 64,645 2,486 31.08$        

2 34/3 59,727 2,297 28.72$         2 38/3 65,938 2,536 31.70$        

3 34/4 60,922 2,343 29.29$         3 38/4 67,257 2,587 32.34$        

5 34/5 62,140 2,390 29.88$         5 38/5 68,602 2,639 32.98$        

7 34/6 63,383 2,438 30.47$         7 38/6 69,974 2,691 33.64$        

9 34/7 64,651 2,487 31.08$         9 38/7 71,373 2,745 34.31$        

12 34/8 65,944 2,536 31.70$         12 38/8 72,801 2,800 35.00$        

15 34/9 67,263 2,587 32.34$         15 38/9 74,257 2,856 35.70$        

18 34/10 68,608 2,639 32.98$         18 38/10 75,742 2,913 36.41$        

Start 35/1 58,822 2,262 28.28$         Start 39/1 64,958 2,498 31.23$        

1 35/2 59,999 2,308 28.85$         1 39/2 66,258 2,548 31.85$        

2 35/3 61,199 2,354 29.42$         2 39/3 67,583 2,599 32.49$        

3 35/4 62,423 2,401 30.01$         3 39/4 68,934 2,651 33.14$        

5 35/5 63,671 2,449 30.61$         5 39/5 70,313 2,704 33.80$        

7 35/6 64,945 2,498 31.22$         7 39/6 71,719 2,758 34.48$        

9 35/7 66,244 2,548 31.85$         9 39/7 73,154 2,814 35.17$        

12 35/8 67,568 2,599 32.48$         12 39/8 74,617 2,870 35.87$        

15 35/9 68,920 2,651 33.13$         15 39/9 76,109 2,927 36.59$        

18 35/10 70,298 2,704 33.80$         18 39/10 77,631 2,986 37.32$        

Start 36/1 60,320 2,320 29.00$         Start 40/1 66,560 2,560 32.00$        

1 36/2 61,526 2,366 29.58$         1 40/2 67,891 2,611 32.64$        

2 36/3 62,757 2,414 30.17$         2 40/3 69,249 2,663 33.29$        

3 36/4 64,012 2,462 30.78$         3 40/4 70,634 2,717 33.96$        

5 36/5 65,292 2,511 31.39$         5 40/5 72,047 2,771 34.64$        

7 36/6 66,598 2,561 32.02$         7 40/6 73,488 2,826 35.33$        

9 36/7 67,930 2,613 32.66$         9 40/7 74,957 2,883 36.04$        

12 36/8 69,289 2,665 33.31$         12 40/8 76,457 2,941 36.76$        

15 36/9 70,674 2,718 33.98$         15 40/9 77,986 2,999 37.49$        

18 36/10 72,088 2,773 34.66$         18 40/10 79,545 3,059 38.24$        

101

Page 104: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 41/1 68,224 2,624 32.80$         Start 45/1 75,317 2,897 36.21$        

1 41/2 69,588 2,676 33.46$         1 45/2 76,823 2,955 36.93$        

2 41/3 70,980 2,730 34.13$         2 45/3 78,360 3,014 37.67$        

3 41/4 72,400 2,785 34.81$         3 45/4 79,927 3,074 38.43$        

5 41/5 73,848 2,840 35.50$         5 45/5 81,525 3,136 39.19$        

7 41/6 75,325 2,897 36.21$         7 45/6 83,156 3,198 39.98$        

9 41/7 76,831 2,955 36.94$         9 45/7 84,819 3,262 40.78$        

12 41/8 78,368 3,014 37.68$         12 45/8 86,515 3,328 41.59$        

15 41/9 79,935 3,074 38.43$         15 45/9 88,246 3,394 42.43$        

18 41/10 81,534 3,136 39.20$         18 45/10 90,011 3,462 43.27$        

Start 42/1 69,950 2,690 33.63$         Start 46/1 77,189 2,969 37.11$        

1 42/2 71,349 2,744 34.30$         1 46/2 78,733 3,028 37.85$        

2 42/3 72,776 2,799 34.99$         2 46/3 80,307 3,089 38.61$        

3 42/4 74,232 2,855 35.69$         3 46/4 81,913 3,151 39.38$        

5 42/5 75,717 2,912 36.40$         5 46/5 83,552 3,214 40.17$        

7 42/6 77,231 2,970 37.13$         7 46/6 85,223 3,278 40.97$        

9 42/7 78,776 3,030 37.87$         9 46/7 86,927 3,343 41.79$        

12 42/8 80,351 3,090 38.63$         12 46/8 88,666 3,410 42.63$        

15 42/9 81,958 3,152 39.40$         15 46/9 90,439 3,478 43.48$        

18 42/10 83,597 3,215 40.19$         18 46/10 92,248 3,548 44.35$        

Start 43/1 71,698 2,758 34.47$         Start 47/1 79,144 3,044 38.05$        

1 43/2 73,132 2,813 35.16$         1 47/2 80,727 3,105 38.81$        

2 43/3 74,594 2,869 35.86$         2 47/3 82,341 3,167 39.59$        

3 43/4 76,086 2,926 36.58$         3 47/4 83,988 3,230 40.38$        

5 43/5 77,608 2,985 37.31$         5 47/5 85,668 3,295 41.19$        

7 43/6 79,160 3,045 38.06$         7 47/6 87,381 3,361 42.01$        

9 43/7 80,743 3,106 38.82$         9 47/7 89,129 3,428 42.85$        

12 43/8 82,358 3,168 39.60$         12 47/8 90,912 3,497 43.71$        

15 43/9 84,005 3,231 40.39$         15 47/9 92,730 3,567 44.58$        

18 43/10 85,685 3,296 41.19$         18 47/10 94,584 3,638 45.47$        

Start 44/1 73,507 2,827 35.34$         Start 48/1 81,099 3,119 38.99$        

1 44/2 74,977 2,884 36.05$         1 48/2 82,721 3,182 39.77$        

2 44/3 76,477 2,941 36.77$         2 48/3 84,376 3,245 40.57$        

3 44/4 78,006 3,000 37.50$         3 48/4 86,063 3,310 41.38$        

5 44/5 79,567 3,060 38.25$         5 48/5 87,784 3,376 42.20$        

7 44/6 81,158 3,121 39.02$         7 48/6 89,540 3,444 43.05$        

9 44/7 82,781 3,184 39.80$         9 48/7 91,331 3,513 43.91$        

12 44/8 84,437 3,248 40.59$         12 48/8 93,157 3,583 44.79$        

15 44/9 86,125 3,313 41.41$         15 48/9 95,021 3,655 45.68$        

18 44/10 87,848 3,379 42.23$         18 48/10 96,921 3,728 46.60$        

102

Page 105: last year’s budget by an amount of $1,139 which is a...FOR: Lamar Gillian, John Halpin, Stephen Lara, Miguel Valverde ... resume this summer. The City expects to have an eventual

City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 49/1 83,158 3,198 39.98$         Start 53/1 91,811 3,531 44.14$        

1 49/2 84,822 3,262 40.78$         1 53/2 93,647 3,602 45.02$        

2 49/3 86,518 3,328 41.60$         2 53/3 95,520 3,674 45.92$        

3 49/4 88,248 3,394 42.43$         3 53/4 97,431 3,747 46.84$        

5 49/5 90,013 3,462 43.28$         5 53/5 99,379 3,822 47.78$        

7 49/6 91,814 3,531 44.14$         7 53/6 101,367 3,899 48.73$        

9 49/7 93,650 3,602 45.02$         9 53/7 103,394 3,977 49.71$        

12 49/8 95,523 3,674 45.92$         12 53/8 105,462 4,056 50.70$        

15 49/9 97,433 3,747 46.84$         15 53/9 107,571 4,137 51.72$        

18 49/10 99,382 3,822 47.78$         18 53/10 109,723 4,220 52.75$        

Start 50/1 85,280 3,280 41.00$         Start 54/1 94,078 3,618 45.23$        

1 50/2 86,986 3,346 41.82$         1 54/2 95,960 3,691 46.13$        

2 50/3 88,725 3,413 42.66$         2 54/3 97,879 3,765 47.06$        

3 50/4 90,500 3,481 43.51$         3 54/4 99,837 3,840 48.00$        

5 50/5 92,310 3,550 44.38$         5 54/5 101,833 3,917 48.96$        

7 50/6 94,156 3,621 45.27$         7 54/6 103,870 3,995 49.94$        

9 50/7 96,039 3,694 46.17$         9 54/7 105,948 4,075 50.94$        

12 50/8 97,960 3,768 47.10$         12 54/8 108,067 4,156 51.96$        

15 50/9 99,919 3,843 48.04$         15 54/9 110,228 4,240 52.99$        

18 50/10 101,917 3,920 49.00$         18 54/10 112,432 4,324 54.05$        

Start 51/1 87,402 3,362 42.02$         Start 55/1 96,470 3,710 46.38$        

1 51/2 92,646 3,563 44.54$         1 55/2 98,400 3,785 47.31$        

2 51/3 98,204 3,777 47.21$         2 55/3 100,368 3,860 48.25$        

3 51/4 104,097 4,004 50.05$         3 55/4 102,375 3,938 49.22$        

5 51/5 110,343 4,244 53.05$         5 55/5 104,423 4,016 50.20$        

7 51/6 116,963 4,499 56.23$         7 55/6 106,511 4,097 51.21$        

9 51/7 123,981 4,768 59.61$         9 55/7 108,641 4,179 52.23$        

12 51/8 131,420 5,055 63.18$         12 55/8 110,814 4,262 53.28$        

15 51/9 139,305 5,358 66.97$         15 55/9 113,030 4,347 54.34$        

18 51/10 147,663 5,679 70.99$         18 55/10 115,291 4,434 55.43$        

Start 52/1 89,565 3,445 43.06$         Start 56/1 98,883 3,803 47.54$        

1 52/2 91,356 3,514 43.92$         1 56/2 100,861 3,879 48.49$        

2 52/3 93,183 3,584 44.80$         2 56/3 102,878 3,957 49.46$        

3 52/4 95,047 3,656 45.70$         3 56/4 104,936 4,036 50.45$        

5 52/5 96,948 3,729 46.61$         5 56/5 107,034 4,117 51.46$        

7 52/6 98,887 3,803 47.54$         7 56/6 109,175 4,199 52.49$        

9 52/7 100,865 3,879 48.49$         9 56/7 111,359 4,283 53.54$        

12 52/8 102,882 3,957 49.46$         12 56/8 113,586 4,369 54.61$        

15 52/9 104,939 4,036 50.45$         15 56/9 115,857 4,456 55.70$        

18 52/10 107,038 4,117 51.46$         18 56/10 118,175 4,545 56.81$        

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City of Balcones Heights

Salary Table

At YearGrade/  

StepAnnual   Biweekly Hourly At Year

Grade/  

StepAnnual Biweekly Hourly

 FY 2020‐21

Start 57/1 101,338$       3,898 48.72$         Start 58/1 122,782 4,722 59.03$        

1 57/2 103,364$       3,976 49.69$         1 58/2 125,238 4,817 60.21$        

2 57/3 105,432$       4,055 50.69$         2 58/3 127,743 4,913 61.41$        

3 57/4 107,540$       4,136 51.70$         3 58/4 130,298 5,011 62.64$        

5 57/5 109,691$       4,219 52.74$         5 58/5 132,904 5,112 63.90$        

7 57/6 111,885$       4,303 53.79$         7 58/6 135,562 5,214 65.17$        

9 57/7 114,123$       4,389 54.87$         9 58/7 138,273 5,318 66.48$        

12 57/8 116,405$       4,477 55.96$         12 58/8 141,038 5,425 67.81$        

15 57/9 118,733$       4,567 57.08$         15 58/9 143,859 5,533 69.16$        

18 57/10 121,108$       4,658 58.22$         18 58/10 146,736 5,644 70.55$        

Certificate/  

Degree0 ‐ 4 Years  5 ‐ 9 Years  10 ‐ 14 Years 15 +

Intermediate

Associates

Advanced

Bachelors

Master

Masters

Certificate/  

Degree0 ‐ 4 Years  5 ‐ 9 Years  10 ‐ 14 Years 15 +

Intermediate

Associates

Advanced

Bachelors

Master

Masters

Fire Inspector  $500/year  $500/year  $500/year  $500/year

Certificate/  

Degree0 ‐ 4 Years  5 ‐ 9 Years  10 ‐ 14 Years 15 +

$1,439/year$1,170/year$910/year

Police Department Certification & Education Pay

Driver/ 

Operator $800/year  $800/year  $800/year  $800/year

$2,110/year $2,370/year $2,630/year $2,890/year

$2,340/year$2,080/year$1,820/year$1,560/year

$1,690/year

Advanced $650/year $650/year $650/year $650/year

Communications Certification & Education Pay

$520/year $520/year $520/year $520/yearIntermediate

$2,110/year $2,110/year $2,110/year

$920/year

$1,560/year $1,560/year $1,560/year $1,560/year

$2,110/year

Fire Department Certification & Education Pay

$920/year $920/year $920/year

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INVESTMENT POLICY

§38.70 POLICY STATEMENT.

(A) It is the policy of the city to invest public funds in a manner that obtains the optimal balance of safety, liquidity, yield and diversification, meets the daily cash flow demands of the city, and conforms to the statutes governing investment of public funds. This policy addresses the methods, procedures and practices needed to insure effective fiscal management of the city’s funds.

(B) These procedures satisfy the statutory requirements of defining and adopting a formal investment policy and comply with the provisions of the Public Funds Investment Act (PFIA) of the Tex. Government Code, Chapter 2256.

(Ord. 2013-06, passed 4-8-13)

§38.71 SCOPE.

(A) This investment policy applies to all financial assets of the city. These funds are reported in the city’s comprehensive Annual Financial Report (CAFR) and include:

(1) General Fund.

(2) Special Revenue Funds.

(3) Debt Service and Debt Reserve Funds.

(4) Capital Projects Funds.

(5) Enterprise Funds.

(B) All funds will be pooled for investment purposes with the exception of the following, which are managed as separately invested assets:

(1) Bond Funds.

(2) Bond Reserve Funds.

(C) This policy does not govern funds managed under separate investment programs in accordance with Tex. Government Code §2256.004. Such funds currently include:

(1) State Funds.

(2) Retirement/Pension Fund.

(3) Deferred Compensation Fund.

(Ord. 2013-06, passed 4-8-13)

§38.72 OBJECTIVES.

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(A) The city shall maintain a proactive cash management program. Cash management is the process of managing monies in order to insure maximum cash availability and reasonable yield on short-term investments. Cash management includes timely collection of accounts receivable, vendor payments in accordance with invoice terms, and prudent investment of assets.

(B) All investments shall be managed in a manner responsive to the public trust and consistent with state and local law. The city shall manage and invest its cash and assets with four major objectives: safety, liquidity, diversification and yield. (Tex. Government Code §2256.005(d).)

(1) Safety. Safety of principal is the primary objective of the investment policy. The city will invest in a manner that insures the preservation of capital for the overall portfolio. The city’s portfolio shall be diversified by market sector and maturity to avoid market risk and ensure safety.

(2) Liquidity. The city’s investment portfolio shall be structured to meet all operational obligations in a timely manner. This shall be achieved by matching investment maturities with forecasted cash flow liabilities and maintaining additional liquidity for unexpected liabilities.

(3) Diversification. The city’s portfolio shall be diversified by market sector and maturity in order to avoid market risk.

(4) Yield. The city’s investment portfolio shall be designed to attain a market rate of return commensurate with the city’s investment risk constraints and cash flow needs. The benchmark for the city’s portfolio is the six-month U.S. Treasury Bill; it serves as a threshold measurement on the portfolio. The investment program may seek to augment returns above this threshold consistent with risk limitations identified in the policy.

(Ord. 2013-06, passed 4-18-13)

§38.73 DELEGATIONS OF AUTHORITY.

(A) City Council:

(1) Retains responsibility and control over all investments of city funds.

(2) Shall appoint by resolution, one or more Investment Officers responsible for the investment of city funds.

(3) Shall delegate daily operations and investment oversight to the City Manager and Finance Director according to PFIA and this investment policy.

(4) Shall adopt a written investment policy.

(5) Shall review the policy and its strategies not less than annually. Council shall state by resolution that it has reviewed the policy and strategies and record any changes made to it.

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(6) Approves and provides for the training of Investment Officers, Finance Director and City Administrator according to the requirements of PFIA.

(7) May retain the services of an Investment Advisor to assist in the review of cash flow requirements, the formulation of investment strategies, and the execution of security purchases, sales and deliveries.

(8) At least annually, Council shall review, revise and adopt a list of qualified broker/dealers authorized to engage in securities transactions with the city.

(9) At least every five years, Council shall select a City Depository in accordance with Tex. Government Code §105.017.

(B) City Manager. The Finance Director, under direction and control of the City Manager, is responsible for the city’s cash management activities. Investment Officers, under direction and control of the City Manager, are responsible for the city’s investments.

(C) Finance Director:

(1) Serves as the city’s primary Investment Officer.

(2) Shall develop and maintain internal controls in accordance with §38.77 of this subchapter.

(3) The Finance Director shall develop and maintain a comprehensive cash flow analysis for all of the city’s fund types. The purposes will be to determine liquidity needs and the available funds for investing. The summarized cash flow analysis report will be provided to the City Council on a quarterly basis.

(4) The Director of Finance shall routinely monitor the contents of the investment portfolio, the available markets and the relative values of competing instruments, and shall adjust the investment portfolio accordingly, keeping in mind the overall objectives of the investments.

(D) Investment Officers:

(1) Shall establish written procedures for the operation of the investment program consistent with the investment policy.

(2) Not less than quarterly, and in a timely manner, the Investment Officers shall prepare, sign and submit to the Council a written report of investment transactions for all funds. Reports shall be written according to Tex. Government Code §2256.023.

(3) Are solely authorized to invest city funds. No person may engage in an investment transaction except as provided under the terms of this policy.

(Ord. 2013-06, passed 4-8-13)

§38.74 PRUDENCE.

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(A) The standard of prudence to be applied to all city investments shall be the “prudent person” rule, which states:

“Investments shall be made with judgment and care, under prevailing circumstances, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.”

(B) In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration the investment of all funds under the city’s control, over which the officer has responsibility rather than a consideration as to the prudence of a single investment.

(C) The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

(Ord. 2013-06, passed 4-8-13)

§38.75 CONFLICTS OF INTEREST.

(A) Investment Officers involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair the ability to make impartial investment decisions.

(B) Investment Officers must file a disclosure statement with the Texas Ethics Commission and City Council if:

(1) The Investment Officer has a personal business relationship with a business organization offering to engage in an investment transaction with the city.

(2) The Officer is related within the second degree by affinity or consanguinity, as determined under Tex. Government Code, Chapter 573, to an individual seeking to transact investment business with the city.

(Ord. 2013-06, passed 4-8-13)

§38.76 TRAINING.

The City Manager, Finance Director, Investment Officer(s) and any other as designated by Council shall attend an investment training session not less than once in a two-year period that begins on the first day of the city’s fiscal year and consists of the two consecutive fiscal years after that date. Trainees shall receive not less than ten hours of instruction relating to investment responsibilities from an independent source approved by Council.

(Ord. 2013-06, passed 4-8-13)

§38.77 INTERNAL CONTROLS.

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(A) The Finance Director is responsible for developing and maintaining internal controls that assure all assets are protected from loss, theft, or misuse. The internal controls shall address the following points at a minimum:

(1) Control of collusion; segregation of duties;

(2) Separation of transaction authority from accounting and record keeping;

(3) Custodial safekeeping;

(4) Clear delegation of authority;

(5) Written confirmation for all transactions; and

(6) Review, monitoring and maintenance of security procedures.

(B) The external auditor shall provide an annual independent review to assure compliance with state law, policies and procedures.

(Ord. 2013-06, passed 4-8-13)

§38.78 FINANCIAL COUNTER-PARTIES.

(A) Documents. All financial institutions and broker/dealers who desire to transact business with the city must supply the following minimal documents:

(1) Financial Industry Regulatory (FINRA) registration and CRDN.

(2) Proof of Texas State Securities registration.

(B) Acknowledgment. A written copy of this investment policy shall be presented to any counter-parties offering to engage in investment transactions with the city. Investments shall only be made with those business organizations which have provided the city with a written acknowledgment that the business has:

(1) Received and reviewed the city’s investment policy.

(2) Implemented reasonable procedures and controls to preclude unauthorized investments.

(C) Broker/dealer list. At least annually, Council shall review, revise and adopt a list of qualified broker/dealers authorized to engage in securities transactions with the city. No broker may be used if not on the approved broker/dealer list.

(Ord. 2013-06, passed 4-8-13)

§38.79 COMPETITIVE BIDDING.

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(A) It is the intent of the city to require competitive bidding for all individual security purchases and sales except for:

(1) Transactions with money market mutual funds and local government investment pools (which are deemed to be made at prevailing market rates).

(2) Treasury and agency securities purchased at issue through an approved broker/dealer or financial institution.

(3) Automatic overnight sweep transactions with the City Depository.

(4) Fully insured certificates of deposit placed in accordance with the conditions of the PFIA.

(B) The Investment Officer(s) shall solicit at least three bids for all other transactions involving individual securities.

(Ord. 2013-06, passed 4-8-13)

§38.80 INVESTMENT STRATEGY.

(A) The city maintains one commingled portfolio for investment purposes which incorporates the specific investment strategy considerations and the unique characteristics of the fund groups represented in the portfolio.

(B) The city intends to match investments with anticipated cash flow requirements of the city. In no case will the average maturity of the portfolio exceed 12 months. The weighted average of any single investment shall not exceed two years. This dollar-weighted average maturity will be calculated using the stated final maturity dates of each security.

(C) The city shall pursue a conservative portfolio management strategy that emphasizes low credit risk, diversification and liquidity. The city intends to concentrate its investments in shorter-term securities to limit risk from interest rate changes. The city may only invest in the authorized investments in §38.81 of this subchapter.

(D) The city’s policy is to hold securities to maturity. However, securities may be sold:

(1) To minimize the potential loss of principal on a security whose credit quality has declined.

(2) To reposition the portfolio to improve the quality, yield or target duration.

(3) To meet unanticipated liquidity needs of the portfolio.

(E) The city calls for the use of investment pools as a primary source of diversification and a supplemental source of liquidity. Funds that may be needed on a short-term basis but that are in excess of the amount maintained at the depository bank are available for deposit in investment pools.

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(F) Proceeds from the sale of general obligation bonds or certificates of obligation will be segregated from the other investments of the city. The basic intent is to match the availability of funds to the cash requirements of the capital projects.

(Ord. 2013-06, passed 4-8-13)

§38.81 AUTHORIZED INVESTMENTS.

(A) The city may only invest in the following instruments:

(1) Obligations of the United States Government, its agencies and instrumentalities with a remaining stated maximum maturity of two years, to exclude mortgage backed securities.

(2) Obligations of any state or political subdivisions of a state rated A or better by a nationally recognized rating agency, not to exceed one year.

(3) A certificate of deposit, or share certificate, issued by a depository institution that has its main office or a branch office in Texas. Certificates must be fully insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Share Insurance Fund.

(4) A brokered certificate of deposit from a depository institution that has its main office or a branch office in the state and is selected from a list adopted by the Council. The full amount of each certificate must be fully insured by the FDIC. Maturity shall not exceed one year.

(5) Fully collateralized repurchase agreements that have a defined termination date and are secured by obligations of the United States or its agencies and instrumentalities. The securities purchased by the city must be pledged to the city, held in the city’s name, and deposited at the time the investment is made with the city’s custodial bank. Repurchase agreements can only be placed through primary government securities dealers or financial institutions doing business in Texas. The maximum term for repurchase agreements is 90 days from the date the reverse security repurchase agreement is delivered. Securities held as collateral must not mature later than the agreement’s expiration date.

(6) A no-load money market mutual fund that is registered with, and regulated by, the Securities and Exchange Commission, and provides the investing entity with a prospectus and other information required by the Securities Exchange Act of 1934 or the Investment Company Act of 1940. The fund must include in its investment objectives the maintenance of a stable net asset value of $1 for each share and have a dollar-weighted average stated maturity of 90 days or fewer.

(7) Local Government Investment Pools that are AAA-rated and maintain a constant-dollar value. Pool(s) must be authorized by Council and meet the requirements of Tex. Government Code §2256.016.

(B) The city shall not invest in:

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(1) Structured notes, investments with inverse-floaters, collateralized mortgage obligations, or any other form of derivatives;

(2) Any investment not authorized by this policy or the PFIA;

(3) Any instrument for which there would not be a ready market for immediate resale;

(4) Any investment pool in which the city would own more than 10% of the pool;

(5) Highly sophisticated investments not freely conducted in the marketplace e.g., derivatives; and

(6) Any one mutual fund in which the city would own more than 10% of the fund.

(C) Investment Officers may restrict or prohibit the purchase of specific issues due to current market conditions. An investment that requires a minimum rating under this section does not qualify as an authorized investment during the period the investment does not have the minimum rating. The city shall take all prudent measures consistent with PFIA to liquidate an investment that does not have the minimum required rating. Ratings shall be monitored using nationally recognized financial information sources.

(Ord. 2013-06, passed 4-8-13)

§38.82 DIVERSIFICATION.

(A) The city recognizes that investment risk can result from issuer defaults, market price changes, or various technical complications leading to temporary illiquidity. The city’s investment pool will be diversified to limit investment risk by observing the maximum limitations at the time of purchase as listed below:

Investment Type Portfolio Maximum

US Obligations 100%

US Agencies/Instrumentalities 75%

From any one issuer 25%

Certificates of Deposit 25%

From any one bank 10%

Repurchase Agreements 20%

Flex in CIP Funds 100%

Local Government Investment Pools 100%

Percent ownership 10%

Money Market Funds 25%

Percent ownership 10%

Brokered CD Securities 25%

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From any one bank $250,000

(B) Maturity schedules shall be timed according to anticipated liquidity needs. Investments, from time to time, may be liquidated before maturity for cash-flow purposes. To meet these disbursement schedules, market gains or losses may be required. Any losses for early maturity liquidation should be minimized, and shall be reported to Council in a timely manner. Actual risk of default shall be minimized by adequate collateralization. Market risk shall be minimized by diversification of investment type and maturity.

(Ord. 2013-06, passed 4-8-13)

§38.83 COLLATERALIZATION.

(A) All city time and demand deposits shall be secured above full coverage by pledged collateral in accordance with Tex. Government Code, Chapter 2257 (Public Funds Collateral Act) and the Financial Institutions Reform, Recovery, and Enforcement Act of 1989 (FIRREA). In order to anticipate market changes and provide a level of security for all funds, collateral will be maintained and held by the depository at 102% of market value of principal and accrued interest on the deposits.

(B) The City Manager and/or Finance Director must approve the collateral prior to its pledging; they reserve the right to reject any form of collateral. Financial institutions serving as city depositories will be required to sign a Depository Agreement with the city which details securities that can serve as eligible collateral, collateralization ratios, standards for collateral custody and control, collateral valuation, rights of substitution and conditions for agreement termination. It is the responsibility of the bank to monitor collateral margins on a daily basis.

(C) The city shall accept only the following securities as collateral for time and demand deposits or repurchase agreements:

(1) Cash.

(2) Surety Bonds.

(3) FDIC insurance coverage.

(4) Letters of Credit issued by Federal Home Loan Banks (FHLB).

(5) Obligations of the United States, its agencies or instrumentalities, including mortgage backed securities and Collateralized Mortgage Obligations (CMO) which pass the bank test.

(6) Obligations, the principal and interest on which, are guaranteed or insured by the State of Texas or other U.S. states rated A or better by a national credit agency.

(7) Obligations of other states or of a county, city or other political subdivision of a state having been rated as investment grade by a national credit agency.

(Ord. 2013-06, passed 4-8-13)

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§38.84 SAFEKEEPING AND CUSTODY.

(A) Collateral pledged to secure deposits shall be held by an independent third-party institution in accordance with a safekeeping agreement signed by authorized representatives of the city, the Depository, and the custodian (with the exception of the Federal Reserve as custodian). All collateral shall be subject to audit and inspection by the city and the city’s auditor.

(B) All securities transactions, except local government investment pool and money market mutual fund transactions shall be conducted on a delivery versus payment (DVP) basis. Investment and collateral securities will be held by a third-party custodian designated by the city, and be pledged to the city, as evidenced by safekeeping receipts of the institution where the securities are deposited.

(Ord. 2013-06, passed 4-8-13)

§38.85 REPORTING.

(A) The Investment Officers shall submit a joint investment report to Council no less than quarterly, and on a timely basis. Market prices for the calculation of market value will be obtained from nationally recognized sources such as The Wall Street Journal or Bloomberg. The report shall be prepared in accordance with the requirements of the Tex. Government Code, §2256.023.

(B) If the city invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the reports prepared by the Investment Officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to Council by that auditor.

(Ord. 2013-06, passed 4-8-13)

 

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1  

CITY OF BALCONES HEIGHTS  Purchasing Policy & Procedures 

 

 

PURPOSE 

The purpose of the Purchasing Policy is to provide guidelines for the acquisition of supplies and 

services that are required for the operation of the City of Balcones Heights. 

RESPONSIBILITY 

The  Finance  Director  is  responsible  for  the  City’s  Purchasing  Program.  Each  city  employee 

authorized  to purchase  supplies,  equipment or  services must be  familiar with  the purchasing 

procedures.  No  city  employee  shall  purchase  supplies,  materials  or  equipment  of  any  kind 

through the City for personal use. 

DUTIES OF THE FINANCE DIRECTOR 

1. Enforce the procedures outlined in this policy and any related regulations. 

2. Verify that each account charged has sufficient funds before authorizing a purchase. 

3. Pay approved invoices.  

4. Explore the possibilities of quantity buying in order to take advantage of discounts. 

5. Assist in disposal of surplus, obsolete, worn‐out scrap material at auctions, city sales or 

other methods. 

6. Maintain  a  list  of  vendors  classified  according  to materials,  equipment,  supplies,  and 

services. 

7. Advise staff and vendors on the proper procedures to place on the vendors list. 

8. Prepare and process purchase orders. 

9. Coordinate  the  preparation  of  all  formal  bid  specifications  to  ensure  minimum 

requirements and non‐exclusion before submission to the City council or mailing. 

10. Assist with opening of bids at a designated time and prepare a tabulation of the results. 

11. Review  the bids  received and, with  the department head, determine  the  lowest most 

responsible bidder or the bidder whose bid gives the best value to the city. 

12. Complete  a  bid  memorandum  with  the  department  head’s  consent,  making  a 

recommendation to award the bid. 

13. Turn in the tabulation and recommendation to award the bid to the City Administrator 

and City Secretary for inclusion on the City Council agenda. 

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DUTIES OF DEPARTMENT HEADS 

1. Ensure  sufficient  funds  are  budgeted  and  available  for  all  purchases  made  in  their 

department. 

2. Verify, code and sign all invoices before submitting them for payment. 

3. Request a purchase order for purchases over $5,000. 

4. Notify  the  Finance Department of  formal bid  requirements  to  allow  sufficient  time  to 

obtain quotes. 

5. Submit minimum specifications on all formal bids to the Finance Director for review and 

finalization. 

PURCHASE ORDERS 

A purchase order  is  required  for all purchases over $5,000. Purchase orders may be used  for 

purchases under this amount if desired or requested by the vendor or Finance Department. It is 

the  responsibility  of  the  employee  to  provide  all  items  required  to  complete  the  purchase 

order. The Finance Department will process purchase orders. 

Payments  for  loans,  taxes,  travel,  refunds,  training,  insurance,  investments, 

employee  deductions,  contracted  services,  professional  services,  inter‐local 

agreements,  employee benefits  programs,  and  state  and  local  governments  or 

agencies do not require a purchase order. 

COMPETITIVE BIDDING OR PROPOSALS 

In accordance with Local Government Code (LGC) Chapter 252, Subchapter B, Sec. 252.021: 

“Before a municipality may enter into a contract that requires an expenditure of 

more  than  $50,000  from  one  or more municipal  funds,  the municipality must: 

comply with the procedure prescribed by this subchapter for competitive sealed 

bidding  or  competitive  sealed  proposals;  use  the  reverse  auction  procedure;  or 

comply with a method described by Chapter 2269, Government Code.” 

1. The City Attorney must review all contracts. 

2. The City Council must approve all contracts. 

3. Professional Services are exempt from the bidding process as described below. 

PROFESSIONAL SERVICES 

In accordance with Texas Government Code Chapter 2254.003: 

“A  governmental  entity  may  not  select  a  provider  of  professional  services  or  a  group  or 

association of providers or award a  contract  for  the  services on  the basis of  competitive bids 

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submitted for the contract or  for the services, but shall make the selection and award: on the 

basis of demonstrated competence and qualifications to perform the services; and for a fair and 

reasonable  price.  The  Professional  fees  under  the  contract  may  not  exceed  any  maximum 

provided by law. 

SINGLE SOURCE PURCHASES 

From time to time certain  items or services may qualify as a single source  item, meaning that 

the item is available from only one source.  In these cases, any requirements for quotes will not 

apply. 

USE OF COOPERATIVE PURCHASING AGREEMENTS 

Whenever  possible  the  City  will  utilize  cooperative  purchasing  agreements.    Cooperative 

purchasing  (CO‐OP)  agreements  include  a  list  of  items  or  services  that  have  already  been 

through the bidding process so they offer the  lowest dollar amount or best‐qualified bidders. 

CO‐OPs include, but are not limited to H‐GAC, Buy Board, Bexar County, State of Texas, and US 

Federal  Contractor.  A  municipality  that  purchases  under  state  contract  or  cooperative 

purchasing agreements satisfies all competitive bidding laws. 

EMERGENCY PURCHASES 

Before  an  exempted  expenditure  may  be  made,  the  department  head  shall  justify  the 

emergency to the City Administrator. 

Emergency purchases over $5,000 

Will suspend:  

1. The quote process 

2. The competitive bidding process  

Emergency purchases over $25,000 

The City Administrator must certify that:  

1. The expenditure qualifies under one of the items listed under Texas Government Code, 

Chapter 252.022, General Exemptions; 

2. The need for the expenditure was unforeseen; 

3. The continued expeditious operation of the City requires that the expenditure be made 

before the time necessary to obtain City Council approval or obtain competitive bids; 

4. Funds are available for the expenditure. 

 

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PURCHASE AUTHORIZATION, PAYMENT AND DOLLAR LIMITS 

The  following  dollar  limits  and  authorization  requirements  are  to  be  followed  at  all  times. 

Purchases may be made using  the City’s Purchase card up  to  its maximum  limit. City Council 

must approve all purchases over $25,000. 

Purchases under $3,000 

Departments may purchase goods and services up to $3,000 directly from a vendor. This allows 

departments to procure small purchases in a cost effective and timely manner. 

1. Requires department head approval 

2. May use a credit card or invoice for payment 

 

Purchases of $3,000 up to $5,000 

1. Requires three telephone or internet quotes  

2. Requires department head approval 

3. Requires Finance Director approval 

4. May use a credit card or invoice for payment  

Purchases of $5,000 up to $50,000  

1. Requires three written quotes (two no quotes equal one quote) 

2. Requires department head approval 

3. Requires Finance Director approval 

4. Requires City Administrator approval 

5. Purchases over $25,000 require City Council approval 

6. May use a credit card (up to limit) or invoice for payment  

7. Purchase Order is required 

Purchases over $50,000 

1. Requires competitive bids or proposals as required by LGC Sec. 252.021 

2. Requires department head approval 

3. Requires Finance Director approval 

4. Requires City Administrator approval 

5. Requires Council Approval 

6. Payment method is the invoice system 

7. Purchase Order is required 

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