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277 Agenda – Sports, Arts, Community Services Committee 11/11/09 - #2330586 SPORTS, ART, CULTURE & COMMUNITY SERVICES COMMITTEE 11 NOVEMBER 2009 12 LATE REPORT - EDMONTON FEASIBILITY STUDIES ANALYSIS REPORT – DIVISION 2 Louise Jones: 1/58/16-01: #2379167 v1 RECOMMENDATION: That Council agrees to the location of the Edmonton multi-purpose leisure centre, incorporating both aquatic and sporting elements, at Lot 304 on SP213786, Walker Road Edmonton. INTRODUCTION: Simply Great Leisure (SGL) Consulting has been engaged to undertake three feasibility studies on behalf of Council, they are: Edmonton Indoor Multi-Purpose Centre Feasibility Study Edmonton Aquatic Precinct Feasibility Study Smithfield Leisure and Aquatic Centre Feasibility Study The purpose of this report is to provide a summary of the consultant’s Demand Analysis Report and recommendations for the two Edmonton studies and gain approval from Council about the location of the swimming pool. This is required at this stage of the project to inform the design of the facility and future work of the project. BACKGROUND: Edmonton Sport & Recreation Facility Needs Study (ESRFNS) The ESRFNS undertaken in 2007 was endorsed by Council at the Ordinary Meeting on 28 June 2007. In summary, the study recommended to create a broader aquatic, indoor sport and leisure precinct at Sugarworld and to: Demolish the Edmonton Swimming pool, replace it with a new facility and prepare a feasibility study and concept plans that consider: o 25m x 8 lane heated indoor pool, o Heated program/toddler pool, o Gymnasium and aerobics area, and o Space provision for future expanded water areas.

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Agenda – Sports, Arts, Community Services Committee 11/11/09 - #2330586

SPORTS, ART, CULTURE & COMMUNITY SERVICES COMMITTEE

11 NOVEMBER 2009

12 LATE REPORT - EDMONTON FEASIBILITY STUDIES ANALYSIS REPORT – DIVISION 2 Louise Jones: 1/58/16-01: #2379167 v1

RECOMMENDATION: That Council agrees to the location of the Edmonton multi-purpose leisure centre, incorporating both aquatic and sporting elements, at Lot 304 on SP213786, Walker Road Edmonton.

INTRODUCTION: Simply Great Leisure (SGL) Consulting has been engaged to undertake three feasibility studies on behalf of Council, they are:

• Edmonton Indoor Multi-Purpose Centre Feasibility Study • Edmonton Aquatic Precinct Feasibility Study • Smithfield Leisure and Aquatic Centre Feasibility Study

The purpose of this report is to provide a summary of the consultant’s Demand Analysis Report and recommendations for the two Edmonton studies and gain approval from Council about the location of the swimming pool. This is required at this stage of the project to inform the design of the facility and future work of the project.

BACKGROUND: Edmonton Sport & Recreation Facility Needs Study (ESRFNS) The ESRFNS undertaken in 2007 was endorsed by Council at the Ordinary Meeting on 28 June 2007. In summary, the study recommended to create a broader aquatic, indoor sport and leisure precinct at Sugarworld and to:

• Demolish the Edmonton Swimming pool, replace it with a new facility and prepare a feasibility study and concept plans that consider:

o 25m x 8 lane heated indoor pool, o Heated program/toddler pool, o Gymnasium and aerobics area, and o Space provision for future expanded water areas.

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• Build an Indoor multi-purpose centre incorporating the following components, but subject to a feasibility study:

o 2-4 multi-purpose courts (incorporating basketball, volleyball, netball and futsal),

o change facilities, o gym/aerobics area (up to 350m2), o Youth space (area with stage for approx 200 people), o Before/after school child care facilities, o 2 large multi-purpose program/meeting/training rooms, and o Commercial kitchen/offices/kiosk/storage.

Location The ESRFNS identified part of the Coles site (Lot 32 on SP178669), immediately to the east of Sugarworld, as suitable to cater for the combined aquatic, indoor sport and leisure precinct. Subsequently, at the 22 November 2007 Ordinary meeting, Council resolved to enter into negotiations with the landowner with a view to purchase part of this site. Coles indicated in the negotiations that at the time of their planning for the uses on the site, they were unsure if the requested area (approx 1.5ha) would be available to purchase. Council withdrew its offer and officers investigated alternate options for this facility. Preliminary investigations about the availability of the undeveloped areas of Sugarworld Estate commenced. There was 1.5ha of area within this estate adjacent to Sugarworld Gardens to accommodate the aquatic, indoor sport and leisure precinct, as well as 19ha to the north of Walker Road to accommodate field sports. The area north of Walker Road was pursued to cater for both field sports and the indoor multi-purpose centre. Council officers discussed the potential of the swimming pool being separate from the indoor centre and located within the Sugarworld Gardens adjacent to the waterslides to create an aquatics precinct, subject to a feasibility study. At the 12 June 2008 Planning and Environment Committee meeting, Council resolved to purchase the 19ha site north of Walker Road from Sugarworld Pty Ltd subject to satisfying due diligence tests. These were subsequently satisfied and Council purchased the site. Edmonton Pool At the Ordinary Meeting of 27 May 2009, Council resolved to award the tender to lease the Edmonton Municipal Pool to 30 June 2014 to Red Tractor Pty Ltd. This pool is nearing the end of its useful life and previous external reports have recommended it be decommissioned. Whilst the pool is currently leased to 2014, Council may close the facility earlier if it is deemed unsafe and rectification works are not feasible. Indoor Multi-Purpose Centre At the 18 September 2008 Sports, Arts, Culture & Community Services Committee (SACCS) meeting, Council resolved to award Cairns Basketball Inc. (CBI) a 30 year lease for the construction and management of the Indoor Multi-Purpose Centre, with certain terms and conditions, refer Attachment 1.

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The Federal Government through its Better Regions Program (BRP) has committed $1.5m toward the construction of the Indoor Multi-Purpose Centre subject to a Feasibility Study and providing additional details by December 2009. In the 2009/10 Capital Works budget Council has committed $1.5m toward this project. Federal Government’s Building the Education Revolution (BER) Funding Program 2009 The Federal Government recently introduced this program and there are a number of schools in the area that have received funding for indoor facilities which impact on Council’s proposed facility, this includes:

• Woree State School • Hambledon State School • St Michael’s School (Gordonvale) • Gordonvale State School

• Bentley Park College • Isabella State School • Trinity Anglican School

Isabella State School, adjacent to and west of the Walker Road site, was successful in obtaining a grant for $3 million under the BER program to construct one indoor netball/basketball court with associated amenities. One of the funding agreements is that the facility needs to be made available for community use outside school hours. In late June 2009, Council officers met with the school to discuss combining both the BER and BRP funding to achieve a better facility for both the school and community. However, this was not favoured by the school nor any action taken by the Federal or State Government to support Council’s proposal (refer Attachment 2).

COMMENT: A range of decisions are required of Council at this point in time to guide the next stage of the feasibility study: 1. Clarification of the nature, scope, staging and management of the multi-purpose

indoor centre, taking into consideration: • the BER project impacts, • updated potential user feedback, • possible synergies with a proposed new public swimming pool facility, and • Council's earlier intentions to partner with Cairns Basketball Inc.

2. Clarification of the location, timing and management of a new public swimming

pool facility at Edmonton. SLG Consulting has undertaken consultation, research and analysis over the last two months for this project and has prepared a strategic assessment and recommendations relating to the aquatic precinct and multi-purpose indoor centre, refer Attachment 3. It is recommended that the swimming pool and multi-purpose indoor centre be a combined multi-purpose wet and dry leisure centre which is located at Council’s recently purchased 19ha site at Walker Road. Following is a summary of these recommendations.

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1. Scope of the Indoor Leisure Centre a. Indoor Sports The indicated increase in population in the Edmonton and Mount Peter area over the next 25 years supports a substantial demand for four multi-purpose courts. However, there are a number of factors that support building two multi-purpose courts as opposed to four in the immediate term, including: • The BER funding and eventual development of indoor sports facilities at schools in

the region. These facilities are required to be made available for community use and whilst the level of this use is unknown, it is likely that these court spaces will cater for a substantial amount of current unmet demand, particularly for training and less popular activities. The Isabella State School project, one indoor basketball/netball court with associated amenities, will compete directly with the proposed facility for community use. Integration of community access to both facilities is essential.

• The demand for and use by sports has differed from the initial consultation in 2007

as part of the ESRFNS and again in the 2008 CBI major facility funding application and then again in the recent consultation undertaken by SGL Consulting:

o A four court proposal by CBI assumed a substantial use by Futsal. Futsal has

indicated in the recent consultation that they have no interest in using the proposed facility in Edmonton. A purpose built private four court futsal stadium in Redlynch will be completed in April 2010. This includes a 40m x 20m international standard court. Futsal will focus its efforts on the development of the Redlynch facility and their use of Cairns State High School and Fretwell Park will be withdrawn. Futsal has also indicated that they have not been able to generate additional futsal programs in the Edmonton area. The futsal stadium will also cater for other sports (netball, volleyball and tennis) and discussions about other sport’s use of the facility are underway.

o Netball’s proposed use includes regular competition and major carnivals by

both Cairns Netball Association (CNA) and Gordonvale Netball Association. The sport is experiencing growth and CNA is planning for a need to decentralise and play at a variety of venues. It is likely that the use will be incremental as it will take time to build up a new business in Edmonton.

o A definite need for space for volleyball exists with the growing population in

the south. Volleyball will consider coaching and competition programs at the Edmonton facility and like netball, there is an incremental (and not rapid) growth of the need for an indoor facility for this sport.

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o Cairns Basketball Inc (CBI) has indicated that the venue would primarily be used for junior basketball programs. The establishment of additional adult and social basketball programs/activities is also required to fill court spaces in a four court facility in the prime time of 6-10pm.

Cairns Indoor Sports (the Sharkcage) in Manunda is an example of a multi-purpose court facility that accommodates a variety of sports for informal or social competition. The facility and programs engages community and activates many uses of the centre over seven days. These competitions are managed by the operator and the social competition is a model that would work well in the proposed facility, along with other programs delivered by each sport. Based on these factors, demand currently does not exist to support the development of a four court stadium; however planning should proceed on the basis that a four court centre will be required when population increases. b. Health and fitness centre and multi-purpose spaces Survey results indicate local residents would use a local facility and would transfer membership from other facilities to this facility. Respondents also indicate that good quality health and fitness facilities and activities would be an incentive to use a new centre. Therefore, demand for a health and fitness component within the centre exists. Furthermore, experience indicates that if accessible, multi-purpose and flexible spaces are provided within a community facility, they will be used. Whilst it has been difficult to gauge the demand for spaces to cater for young people, Streets Boxing Club Inc has reiterated their need for space to conduct programs. Flexible spaces for use by the community that can accommodate a change in trends, participation and groups for both the operator and community are crucial and needed in Edmonton. The Cairns Basketball Inc proposal included a similar model with the PCYC sub-leasing some components of the facility. Management of the health/fitness centre, crèche and multi-purpose spaces can be a combination of in house or sub-contracted. 2. Public Swimming Pool replacement The major consideration in assessing the demand and need for aquatic facilities in Edmonton is the current condition of the Edmonton pool. The pool has sunk at one end and like many older pools, has a significant leak that impacts on operating costs as well as having environmental implications. This leak is caused by aging tiles which have moved and underground piping which has corroded or worn over time and is leaking through seals and cracks. Swimmers often report cuts to their feet with some schools refusing to use the pool. The pool would require a full re-tile and re-pipe be undertaken to bring it up to a reasonable standard and the cost of this is unjustified.

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In addition, the existing pool is a six lane pool with no disability access and is not fully covered. A new eight lane pool will allow for more users to make use of the pool at any one time and the pool will be capable of holding short course carnivals, which the existing pool cannot. As a pool which is going to have a heavy focus on programs, a full cover so that it can be used 12 months of the year and some form of heating system, is beneficial. 83% of pool users surveyed thought Edmonton lacked adequate aquatic facilities. Key demand factors from the survey of users and the telephone survey are:

• A key reason why a pool is used is because it is close to home or work, a replacement aquatic facility is therefore required to be located within Edmonton.

• Aquatic facilities required include teaching swimming, lap swimming and recreational swimming/play.

• As swimming is often undertaken in a social group, facilities should be provided which will increase the social experience (eg picnic tables, chairs, lawn area, wet/dry areas).

• Limited support for an aquatic facility was provided by the competitive swimming community, therefore there is opportunity to design a pool around the needs of the residents.

Council has recently completed an upgrade of the Gordonvale pool from a 6 x 25m pool to an 8 x 25m pool which is now covered and heated. As a result, more programs and carnivals are able to be held at the pool. The upgrade of the Gordonvale pool (additional two lanes and a roof) cost Council $1.9m. A quantity surveyor cost of the proposed new facility will be provided in the final Feasibility Study. Based on the experience of the consultant in other facilities around Australia, it is more cost effective to commence from scratch rather than upgrade an existing pool and fix its existing asset issues. Newer and therefore more efficient operating equipment also have a flow on to lower operational costs. The alternative location for the aquatic facility, adjacent to Sugarworld waterslides, will allow for a facility that can be built that meets the needs of the community (ie built for programs, Learn to Swim, disability access). The location is also a high traffic area making it accessible to the public and in an area which is aesthetically pleasing with the adjacent gardens and All Abilities playground. With the existing Edmonton Pool site on Council freehold land, Council may consider its options of either selling the land to provide revenue for a new facility or make use of the land as part of an overall improvement to the adjacent Fuller Park. Recommendations relating to this will be provided in the final Feasibility Study report to Council. Growth in Edmonton and the Mount Peter area will be substantial in the next 25 years and therefore the catchment for the Edmonton pool will significantly increase. If the proposed facility is built to meet the needs of the future population, it will eliminate the need for a pool in Mount Peter. That is, the existing Gordonvale pool and new Edmonton pool will adequately service the population growth. Both SGL Consulting and the ESRFNS have identified the need for a broader aquatic, indoor sport and leisure facility, not a stand alone swimming pool.

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3. Location The recommendation that the combined facility is located at Walker Road is based on: • Significant synergies between the components of the facility including shared

infrastructure, amenities, management and reception staff as well as membership options for the facility.

• A stand alone multi-purpose two court facility will not support professional management and would require an operational subsidy or volunteer management. The benefits of an integrated, multi-functional facility enables shared management overhead costs, shared asset management and a more focused approach to programming the multi-purpose sports facility.

• An aquatics centre adjacent to the Sugarworld Waterslides will complement the existing aquatic leisure facilities and has benefits. However, this location would present access and carparking issues at peak times and into the future.

Whilst the aquatics component is suitable and viable at either location, the multi-purpose indoor centre will be a more viable facility if it includes an aquatic component. The current location of the Edmonton pool is not as suitable as the proposed location due to a shift in the geographic centre of Edmonton, with the development of the Edmonton Town Centre and given its distance from other hubs including the Sugarworld Gardens and Waterslide and Walker Road sporting facilities. The proposed location is more centrally located for the long-term population of the area as well as public transport opportunities. Refer map at Attachment 4. 4. Design Features Given the above recommendations, the following are the proposed features of the facility: • Indoor (covered), heated aquatic centre with a 25m lap pool, teaching space (either

a separate pool or as an extension of the lap pool), aquatic leisure or play areas for children, teenagers and adults.

• A two court indoor sports centre that can be extended to four courts as demand (and population) increases.

• Health and fitness centre. • Multi-purpose areas to cater for a range of activities such as martial arts, after

school program, activities for youth, etc. • Crèche. • Change rooms, reception, carparking, office space and storage. 5. Management Models No single management model suits all multi-purpose facilities and the most successful models are those with a highly competent and experienced manager. That being said, in the consultant’s experience:

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• Sporting club or association management of a facility tends to result in priority times and spaces being allocated to the major tenant/lessee sport and a focus on that sport. Often asset management and maintenance tends to have a lower priority. However, substantial attention is often given to ensuring playing surfaces and lighting is in good condition.

• Swim coaches tend to focus on their squads and teaching swimming is often a second priority. Commercial swim schools often focus on the needs of clients in swim lessons, to the exclusion of the public and recreational swimming.

• Leisure management companies have a focus on the commercial success of the facility and rely on the quality of staff to increase occupancy.

• Volunteers are often restricted in what they can contribute to the development of programs and management of a multi-purpose facility.

• A multi-purpose leisure centre requires a management model which gives equal attention to all facets of the business, modern business practices are essential to effectively deliver high quality programs and services to the community.

Based on these factors, the most appropriate management model for the proposed facility which incorporates multi-purpose wet and dry spaces, is one in which the best elements of commercial and volunteer management are combined in a complementary manner. It is therefore recommended that the approach is to: • Engage a suitably qualified and experienced management company or business

under a management agreement to operate the centre for a fixed period (five years), with the option to renew for the same period.

• Require the manager to: o Give first option to establish indoor court sports programs to the community

sporting clubs and associations (eg basketball and volleyball). o Establish community based social indoor sports programs to complement the

programs delivered by sport. o Offer coaching rights to a swim club or swim coach. o Provide high quality Learn to Swim programs, either in-house or through a

commercial swim school. o Encourage community based organisations to develop and deliver

appropriate programs and services in the multi-purpose space to the local community, particularly young people.

o Manage in-house or contract out (or sub-lease) the crèche. o Manage in-house the after-school and school holiday programs. o Contract out (or sub-lease) the health and fitness centre.

Council resolved in 2008 to grant CBI a 30 year lease, subject to a number of conditions. Based on the consultant’s recommended design features and management model, continuing with a lease to a sporting organisation like CBI would not be appropriate for the success of this centre and therefore the resolution would need to be revisited. Future leases and/or management agreements will be dealt with in a separate Council report and after the completion of the feasibility study. 6. Staging & Funding Based on the current state of the Edmonton pool and needs of the community, SGL Consulting recommend that the aquatic element of the proposed centre is constructed as Stage 1.

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However, the consultant also indicated that any secured funding for the indoor multi-purpose centre should be pursued forthwith. It is for this reason that Council officers recommend that Stage 1 is the construction of the two court multi-purpose centre, multi-purpose spaces, health and fitness studio and crèche. Council is currently finalising the details of the BRP $1.5m grant to construct an Indoor Multi-purpose Centre one of which is a Feasibility Study to be submitted by December 2009. Council has also committed $1.5m in the 2009/10 Capital Works program towards this centre. The cost of the centre is subject to the final Feasibility Study quantity surveyor costs and also the tendered contract price for construction. Pending BRP funding details, detailed design and construction of this facility is due to commence in 2010. Whilst SGL has recommended the construction of a new aquatic facility to replace the existing Edmonton pool as the first priority, the Edmonton pool has been recently leased for a further five year term, expiring 30 June 2014. Also, given other community demands, the indoor multi-purpose centre was seen as a higher priority by Federal, local government and key stakeholders. Subsequent stages of the centre are therefore the aquatic components (stage 2) and when demand and population increases, the additional two multi-purpose courts (stage 3). Future funding will be explored for these subsequent stages as well as opportunities for funding via the private sector and partnerships. This will be addressed in more detail in the final Feasibility Study. Timing and consideration will also be given to the existing lessee of the Edmonton Pool. As the land the Edmonton pool currently occupies is Council freehold, investigations will be undertaken to establish options on best recovery value for the asset that will free up capital for a more effective use. These funds may be better utilised constructing a new aquatic facility for the Edmonton community and this will be addressed in the final Feasibility Study. A summary of council officers recommended stages follows:

Stage Facility components Stage 1 Two multi-purpose courts

Other multi-purpose space Health and fitness studio and crèche

Stage 2 Aquatic components Stage 3 Additional two multi-purpose courts

Consultation Consultation and analysis undertaken to date includes: • Analysis of Council and other related documents, projects and studies. • Competing facilities in Cairns – audit and analysis. • Key informant interviews of major stakeholders – existing lessees, facility user

groups, potential user groups, Councillor Cochrane, Councillor Lanskey, Council officers.

• Random telephone survey of 401 households (in postcodes 4869 and 4868). • Swimming pool and waterslide user group survey. • Focus Groups.

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Finalisation of Study To finalise the study, the tasks to be completed include: • Development of concept plans, • Consultation with stakeholders and the community on the draft concept plan, • Finalisation of feasibility study and concept plan for Council for endorsement at the

December Ordinary meeting. Material Change of Use & Preliminary approval The application for a Development Permit for the Indoor Multi-Purpose Centre for the Walker Road site has been lodged with Council. It is currently being assessed and will be put to Council within the month for approval. The definition of Indoor Sport and Entertainment includes aquatic facilities therefore the current application can continue and would be able to accommodate an aquatic facility if it was able to fit within the gross floor area (GFA) that has been applied for. The current application is based on the 2007 proposed facility mix with an approximate GFA of 10,979m2. If the GFA exceeds this figure in the ultimate design of the facility, an additional code assessable development application can be submitted at that time.

CONSIDERATIONS: Corporate and Operational Plans: Council's Corporate Plan for the period 2009 to 2014 lists the following Goal, Objectives and Key actions: Goal 2: Building Vibrant Communities Objectives: To build more creative, innovative and self reliant communities where participation in community life is enabled and encouraged.

2.2 Improve the quality and opportunities for use of public space across the region. 2.3 Deliver equitable provision of a diverse range of sport and recreation

opportunities. Key Projects, Services and Actions:

− Complete the Edmonton Indoor Sports Facility. Council’s Operational Plan lists the following mission for the Sport & Recreation Unit:

− To foster, support and develop sport and recreational opportunities and facilities in accordance with the needs of the community, including providing safe beaches within the Cairns Regional Council area.

Undertaking the Feasibility Studies is consistent with the above strategic direction. Statutory: Future leases will be in accordance with the requirements of the Local Government Act 1993, Land Title Act 1994 and the Property Law Act 1974.

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Policy: Although this policy is currently being reviewed, the Tenures Policy For Not-For-Profit Recreation, Sporting and Community Groups (General Policy No. 1:02:45) will be applicable to the prospective tenant selection and review process as well as determining appropriate lease terms and conditions. Financial and Risk: The Better Regions Program funding requires a feasibility study and other details to be submitted by December 2009. The final feasibility study will be put to Council for adoption in December and it will include a quantity survey estimate. There is a risk that the funding will not be available if the feasibility study is delayed. Sustainability: Undertaking the feasibility study project allows for a more detailed analysis of the viability and sustainability of the facilities proposed in 2007. The final feasibility study report will incorporate a draft management plan, financial information, concept designs and costings of the facility.

CONSULTATION: As per the comments section of the report.

OPTIONS: Option 1 That Council agrees, for the purpose of completing the feasibility studies, to the location of the Edmonton multi-purpose leisure centre, incorporating both aquatic and sporting elements, at Lot 304 on SP213786, Walker Road Edmonton. Option 2 That Council agrees, for the purpose of completing the feasibility studies, to the location of the: a) Indoor multi-purpose centre at Lot 304 on SP213786, Walker Road Edmonton;

and b) Aquatic facility at the Sugarworld Gardens, adjacent to the existing water slides,

Edmonton.

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CONCLUSION: That Council concurs with the recommendations so that the Feasibility Study can be finalised.

ATTACHMENTS: 1. Cairns Basketball Council resolution regarding Lease 2. Letter from Minister for Education and Training 3. SGL Consulting Demand Analysis Report 4. Map of Edmonton Louise Jones Sport & Recreation Planner Jennifer Hunter Manager, Sport Recreation & Community Development Ian Lowth General Manager Community, Sport & Cultural Services

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ATTACHMENT 1 Resolution re: Cairns Basketball lease of Multi-Purpose Indoor Facility At Council’s Sport, Arts, Culture & Community Services Committee Meeting of 18 September 2008 the following resolution was passed:

“LANSKEY/GREGORY That Council: 1. Approve, in accordance with Section 492(1)(a)(v) of the Local

Government Act 1993 (“LGA”), a Lease for a term of thirty (30) years to Cairns Basketball Inc (“CBI”) for the purpose of an indoor multi purpose sporting, recreation and community facility (“Facility”), over part (to be determined), of that part of Lot 304 on SP207604, Walker Road, Edmonton being purchased by Council, subject but not limited to the following terms and conditions:

• The completion of the Contract dated 14 July 2008 between

Council and Sugarworld Pty Ltd for the purchase by Council of part (about 19.82 hectares) of Lot 304 on SP207604, Walker Road, Edmonton;

• CBI entering into an Agreement to Lease with Council for the

construction of the Facility on such reasonable terms and conditions to be agreed in consultation;

• CBI obtaining at its own cost and expense any and all

building approvals required to provide for the development and construction of the Facility;

• CBI agreeing to any multi-use conditions as may be required

in consultation with Council to ensure that the Facility is managed to the benefit of the community for its intended purpose;

• At an annual lease rental in accordance with Council’s

Schedule of Fees and Charges at the time (presently $1,165.00 (GST inclusive)) and Council’s Tenures Not for Profit Recreation, Sporting and Community Groups (General Policy Number 1:02:45);

• CBI to be responsible at its own cost and expense for all

maintenance, which includes repair and replacement, on the leased premises, inclusive of the Facility;

• CBI to be responsible for all rates and charges, including any

costs of water usage on the leased premises;

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• The Agreement to Lease and Lease to include a “cross

default” clause linking to any grant funding agreement so that any default under one amounts to a default under the other; and

• CBI being responsible for all reasonable costs to be agreed

associated with the preparation negotiation and execution of the Agreement to Lease and Lease and registration (if required) of the Lease.

2. Approve by way of a grant to Cairns Basketball Inc. (“CBI”) the

amount of $3,000,000.00 being $1,500,000 as allocated in the 2008/09 Capital Works Budget for the construction of the Facility, and $1,500,000.00 to be received by Council from the Federal Government Better Regions Program as it’s contribution towards this project, subject but not limited to the following:

• Council and CBI entering into an agreement (“the

Agreement’) on terms and conditions to be agreed;

• The Agreement being subject to any relevant terms and conditions which may apply in respect of the funding to be provided by the Federal Government to Council through the Better Regions Program and;

• CBI being successful in securing $3,000,000.00 for the project

through the Department of Sport and Recreation Major Facilities 2009 Funding Program; and

• The Agreement to include a “cross default” clause linking to

the agreement to lease and lease so that any default under one amounts to a default under the other.

3. Delegate authority to the Mayor and Chief Executive Officer in

accordance with section 472 of the Local Government Act 1993 to negotiate and finalise any and all matters associated with the construction and management of the Facility, including terms and conditions of any proposed agreement to lease, lease, feasibility study and grant funding agreement entered into with Cairns Basketball Inc. over the subject part of Lot 304 on SP207604, Walker Road, Edmonton.

carried”

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ATTACHMENT 2 – Letter from Minister for Education and Training

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ATTACHMENT 3 – SGL Consulting Demand Analysis Report

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Attachment 4

Existing Edmonton pool

Site adjacent to Sugarworld water slides

Recommended location at Walker Road