Spring 2018

LC Scholar Handbook

Spring 2018

Note to Learning Connection Scholars: The policies and procedures included in this handbook are subject to change. Any changes will be made in the form of announcements in one of the following ways:

1) communication from the learning connection staff

2) communication from your TUTR 1 and/or TUTR 2 instructor

This handbook will be yours to reference during your time as a LC Scholar at Chabot – therefore, it is your responsibility to make note of any and all changes in it. Current forms and policies & procedures will always be available from learning connection staff and/or available upon request.

Table of contents General Tutoring Policies

Overview of learning support programs 1 Policies and procedures

2

Frequently asked questions

7

Dates to remember

8

*updated every semester Tutor training enrollment

9

*updated every semester

LCS pay periods 13 *updated every semester

Time Sheet Examples 14 LA/Special Assignment Time Log

Time & Effort Log (sample) 16 Scheduling information and other forms for tutors

LC Scholar Availability 17 Adding hours to your availability

18

Dropping hours from your availability

19

Checking Your Schedule

20

Notice of absence

23

(What to do if you will be absent)

Specific policies and forms (depending on discipline and/or type of tutoring) Learning Connection

Information on scheduled tutoring appointments

24

Tutor report form (and examples) *Required for all scheduled appointments; completed online

25

Information on drop in tutoring 28 WRAC center

WRAC drop-in tutoring 29 WRAC Tutor report form

30

STEM Center

STEM Center drop-in tutoring 31 Tutor vest agreement

32

Tutee information

Scheduling an appointment 33 *Tutee instructions

Tutee Agreement (All appts.) 37

LC Guidelines & Responsibilities 38 Welcome to the LC & Make the most of your tutoring session

39

THE LEARNING CONNECTION CAN SUPPORT YOU Learning Support Programs for

Chabot College Students

LC– Learning Connection (Bldg. 100, Rm. 108) • Scheduled tutoring appointments with peer tutors • Tutors available for most subjects across the curriculum • Computers available for individual student use • Selected Social Sciences resources

Language Center – Support for ESL and World Languages students (Bldg. 100, Rm. 108) • Drop-in tutoring – Peer tutors assist with English Language learning • Computer software programs and DVDs to practice English-language pronunciation, grammar, listening/speaking,

vocabulary, editing, and study skills • Weekly conversation groups (ESL, Spanish, French) • ESL 127, a 0.5 unit, computer-based course for developing pronunciation of English • ESL book and audio book lending library Writing and Reading Across the Curriculum (WRAC) (Bldg. 100, Rm. 192 – enter through Rm. 108) • Drop-in tutoring – free 20-minute drop-in tutorial service from both Chabot instructors and peer tutors • GNST 115 section dedicated to Psychology provides students with one-on-one faculty assistance in their

Psychology classes • Computers available for classes & individual student use The STEM Center (Bldg. 3900, Rm. 3906) • Drop-in support from instructors, instructional assistants, and peer tutors in selected STEM disciplines • Computer software support • Resources for various STEM courses (books, calculators, models, etc.) • Computers available for individual student use COMM LAB (Bldg. 800, Rm. 803) • Drop-in support from peer tutors to prepare for any presentation, including Comm. Studies courses Other Services • Learning Assistants - The Learning Connection, upon instructor request, can facilitate tutors called Learning

Assistants who work with students right in the classroom

Tutoring services are free to students who are currently in classes at Chabot College.

Questions? Call 510.723.6920, or visit our website at: www.chabotcollege.edu/learningconnection.

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Congratulations on becoming a Learning Connection Scholar! You are making an important contribution to your fellow students.

Training Course Requirements • All Learning Connection Scholars are required to enroll in TUTR 1A-D, Tutoring Theory and

Practice.

• Most LC Scholars are required to enroll in TUTR 2A-D, Content-Area Tutoring, in addition to TUTR 1A-D.

• In your first semester, enroll in the TUTR 2A section for your primary content area. After the first semester, you may enroll in a TUTR 2A-D that addresses another content area if approved. If you have questions about which section of TUTR 2 to enroll in, please speak to the program coordinator or LC staff.

• Regular attendance in and passing each section of TUTR 1A-D and 2A-D is required for continued employment.

• All Learning Connection Scholars must be enrolled in at least 3.0 academic units at Chabot in order to be eligible to work as a student assistant.

Before the Semester Begins • Tutors & Study Group Leaders - turn in your Learning Connection Scholar Availability form. You

must be available to work at least 5 hours per week. You may change your hours until the NGR deadline (usually the end of the second week of classes). After that time, you may change your scheduled hours only in cases of extreme hardship. (LA’s schedule with their LA instructor.)

• Learning Assistants - coordinate schedule prior to start of the semester with your LA instructor.

• If hiring paperwork is incomplete, including TB test results, or has not yet been approved by the District Office of Human Resource Services, you will not be scheduled to work.

Drop-in Hours • Drop-in Hours refer to hours that you are scheduled to work in one of the centers for a set time

each week for the semester, so that students can stop by without an appointment to get help. You may be scheduled for drop-in tutoring in Learning Connection (LC) in room 108, including the Language Center and the Writing Reading Across the Curriculum (WRAC) Center, or the STEM Center in room 3906.

• Arrive at the center in which you are assigned a few minutes before your scheduled time, beginning the third week of classes until the last day of instruction (no tutoring during finals week). If you are tardy or absent, please submit a Notice of Absence through the LC website. If you are consistently late or if you miss two drop-in shifts, you may be dropped from the program.

Policies and Procedures For Learning Connection Scholars (Tutors, Learning Assistants, & Pathway Coaches)

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Handling Appointments • LC Scholars must be on time for every scheduled tutoring appointment and drop-in hour. If you are

running late, stuck in the parking lot, an instructor meeting has gone over, etc. we ask that you call to inform the LC Staff AS SOON AS POSSIBLE: LC 723-6920 or STEM Center 723-7679.

• When you arrive for your appointment in the Learning Connection, please greet the staff, put on your name tag, and wait in the lobby area of room 108 until your tutee checks in. This helps the staff and student distinguish you as a tutor. You are then welcome to move your session to one of the many study areas in the Learning Connection. If both you and the tutee prefer having your session outside of the LC such as in the STEM Center, you must sign the “Moving Tutor Appt.” log located at the front desk and notify the LC staff member at the desk before you leave room 108.

• LC Scholars need to be readily available for their appointment. If your tutee does not arrive within the first 5 minutes of your appointment, please notify LC Staff. If your tutee does not arrive after 15 minutes, the LC Staff will assign you to drop-in tutoring and you will be instructed to write your name on the Drop-in tutoring white board located in the main area of the LC, near the front desk. If you are a STEM tutor (ex: MTH, CHEM, BIOL), you may be assigned to go to the STEM Center for Drop-in.

• If a tutee is a no show, LC Scholars must stay for the duration of their appointment to do drop-in tutoring. In room 108, we encourage you to bring homework or other quiet study materials to work on while waiting for reassignment. You WILL be paid for the full hour even if your student is absent. Note: Due to the high demand of STEM tutors, tutors who hold drop-in the STEM Center will not be allowed to do homework. STEM drop-in tutors must be readily available at all times. For questions, please ask a STEM Center staff member.

LC Hours by Appointment • Your appointment hours are based on the hours you indicated you were available and the hours

students request to meet with a tutor. Your available hours are entered into TutorTrac, the software program we use to schedule appointments. Some tutors will also be scheduled for drop-in hours, and those hours will also be shown in TutorTrac along with your appointment slots. Your appointments are subject to change, so please be sure you check your schedule in TutorTrac each evening.

• If you will be missing any time you have listed as available, you must notify the front desk ASAP (510-723-6920) even if you do not currently have any appointments scheduled during that time.

• It is not acceptable to miss appointments because you are studying for an exam or catching up on homework. DO NOT SCHEDULE OR REARRANGE TUTORING APPOINTMENTS YOURSELF; all scheduling must be done through the front desk. Remember, your student is counting on you to be there.

• If you are consistently late or if you miss two tutoring appointments, you may be dropped from the program. Arrive at the center in which you are assigned a few minutes before your scheduled appointment time.

• If your student misses an appointment, notify the front desk. Students may be blocked from rescheduling if they have missed multiple appointments

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• We may schedule you to work with more than one student at a time. Based on student need, we may schedule students who are working on similar materials to work together with a tutor. Let Learning Connection staff or the Learning Support Coordinator know if you need assistance with any small group tutoring sessions.

• Tutoring appointments are for 50 minutes. Do not end sessions early unless a LC staff member has said it is acceptable to do so. Also, do not let the session run over 50 minutes – you should use the last 10 minutes of the hour to complete the Tutor Report form, then use the restroom, grab a drink of water, etc.

Tutor Report Forms • For all scheduled tutoring appointments, both one-time and recurring, you are required to submit an

online Tutor Report Form at the end of the session. The Tutor Report Form can be found online, on the “Information & Forms for Current LC Scholars” webpage. Provide all information required in the tutor report, especially the instructor’s name and the class.

• Tutor Report Forms are used not only to notify instructors about the assistance you are providing to their students, they also are used by the Learning Connection to measure how active various tutoring programs are so that we can make scheduling and budget decisions.

• Tutor Report forms should be submitted within 24 hours of the tutoring appointment.

Time sheets, Time & Effort Logs, and other Communication • Communication from the LC will be done primarily through email. Be sure you check your

Zonemail email frequently for updates, reminders, and other important information.

• Learning Assistants ONLY – Time & Effort Logs: a. You are expected to turn in a Time & Effort (T&E) log each week, unless you did not

work during the week. Late T&E logs must be approved by the Coordinator, and continued submission of late T&E logs may be grounds for dismissal from program.

b. T&E logs are due at the end of each week; turn them in to the Administrative Assistant or leave them in the box outside the office (rm. 162). Incomplete T&E logs will be posted on the wall outside rm. 162 for correction and/or completion. We will make every effort to notify you and your LA instructor by email if you turn in incomplete T&E logs or your T&E log is missing, but it is your responsibility to turn in your completed T&E each week.

c. Hours claimed on gold time sheets must be supported by your weekly T&E log. Hours recorded on a time sheet that are not supported by a T&E log will result in those hours being removed from your time sheet.

d. You may not work more hours than you have been allocated per week.

Time Sheet Instructions/Information (for all LC Scholars):

• Your gold timesheet is due on the first Monday of each month (unless otherwise specified due to holidays or other calendar changes). If your time sheet is missing or incorrect/incomplete, you will be notified by email and will need to follow up with the Administrative Assistant to correct/complete your time sheets to meet payroll deadlines. Your time sheet will be considered

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LATE and will be processed after all other time sheets have been processed, which may result in you not getting paid until the following month.

• The first time you do not submit your completed gold time sheet by the deadline, you will receive a warning. The second time you do not submit your gold time sheet by the deadline, your appointments, lab shifts, and/or LA hours may be dropped, and you may no longer be eligible to work in the program.

• LC Scholars will be paid by the Learning Connection for the scheduled hours they work/tutor. LC Scholars will be paid $11.50 an hour.

• Record the times you work on your time sheets in quarter hours. For example, if you work 1 hour and 15 minutes, record 1.25 hours on your time sheet. If you work 1 hour and thirty minutes, record 1.5 hours. If you work 1 hour and 45 minutes, record 1.75 hours. Please be sure you round to the nearest quarter hour.

• You are NOT ALLOWED to work more than 20 hours a week on campus (including ALL campus student assistant jobs). The hours you are scheduled per week are based on program need and you are not guaranteed a full 20 hour work week. If you are working for programs other than the Learning Connection, please inform the Learning Connection Administrative Assistant.

• LC Scholars who lead study groups should record 1.5 hours per study group on their time sheet: one hour to lead the study group and 30 minutes to prepare lessons/handouts.

• If you believe there is a mistake in your paycheck, bring your paycheck to Learning Connection staff. DO NOT CALL CHABOT PAYROLL.

• Employment is not automatically renewed each semester. Each semester, current scholars will compete against new candidates. Continued employment is contingent in part on timely submission of time sheets (all LCS) and T&E logs (LA’s only).

Behavioral Guidelines You were recommended by your instructor for qualities that demonstrated your potential to be a great study group leader, tutor, or Learning Assistant. The Behavioral Guidelines below will guide you in

work and help us maintain a professional atmosphere in the Learning Connection.

• Learning Connection Scholars may be assigned to any area for which they are qualified to work, based on program need.

• When you begin work, put on your name badge to identify yourself as a Learning Connection Scholar.

• You are expected to contribute to a welcoming, positive, supportive, safe, and calm environment. Whenever you are in a Learning Connection lab or center, greet students and be aware of anyone who seems as if he/she is confused or needs assistance.

• In order to cultivate a welcoming learning environment, please refrain from eating, playing music or videos out loud, or playing games in any of the centers or labs. These same rules apply to students and it lessens distractions for those studying.

• Do not turn off lights or close doors while working in any lab or center. If you move tables or chairs to accommodate your needs while tutoring, please put them back where they were when you finish.

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• Cell phone use is prohibited during scheduled shifts in all LC labs and centers as well as during scheduled tutoring appointments

• LC Scholars should not bring their children with them when they are working in any Learning Connection lab or center.

• NEVER respond rudely to anyone or say anything negative about any person or program. Students can get frustrated, discouraged, and desperate, so be patient with them and do not take anything personally. Instead, try to address any issue calmly and productively, and call on staff or a coordinator any time you feel you need assistance.

• If students are inappropriate in their behavior toward you, stay calm with the student, but report the behavior to a staff member or a coordinator as soon as possible.

• Keep all personal information (e.g., W#’s, grades, special program enrollments, and phone numbers) confidential.

• LC Scholars should be supportive of one another. However, they should not gather for more than a minute or two when they are working, whether it is to solve a problem or just to visit. Please do not congregate around the front desk.

• You must always work with students in supervised areas. If the LC/WRAC Center is crowded, you can take your scheduled appointment to another supervised location on campus. Suitable locations are: Library or STEM Center. Be sure to sign out on the clipboard at the front desk so we know where you and your tutee(s) are.

• Do not give out personal information, such as your phone number or personal email, to the students with whom you are working.

• The Learning Connection does not discriminate against any Chabot student who wishes to schedule an appointment, as long as an appointment slot is available. Tutors may not drop students. If you are having difficulty working with a student, please see the coordinator or any Learning Connection staff member.

Please note: The Learning Connection may dismiss Learning Connection Scholars from the program at any time for violating policies.

The Learning Connection Staff, Faculty, and Administrators are dedicated to supporting you in being a Learning Connection Scholar. We are also grateful to you for your commitment. Please

ask a staff member or a coordinator if you have questions or concerns.

The skills you will gain will help you in any career, as you further develop your content knowledge base and your ability to relate to diverse people. We anticipate you will gain practice in critical

thinking, problem solving, assessment, reflection, and organization.

We look forward to a wonderful year.

Chabot College

1. Where can I find Policy/Procedure information?

Policy/Procedure information is included in the Learning Connection Scholar Handbook. The LC Scholar Handbook can be found on the Learning Connection website under the “Information and Forms for current LC Scholars” link. You can directly access the Information and Forms for current LC Scholars page on our website by using the following web url: http://www.chabotcollege.edu/learningconnection/TutorInfo.asp

2. Where and when can I pick up my pay check?

Paychecks are available for pick up outside building 200, usually after 10:30 am, on the last business day of each month (there are two windows at the front of the building where you can get your checks). Be sure to bring your I.D. There is a handout available that lists the pay periods for the current semester. You can check at the LC or STEM Center front desks or look on the Learning Connection website under the “Information and Forms for current LC Scholars” link. (see link in Question 1 above)

3. What pay period does my pay check cover?

Your pay check covers the time worked from the 16th of the month through the 15th of the following month. For instance, if your check is dated October 31st, you are being paid for the time worked from September 16th through October 15th. See the Tutor Pay Periods form for exact dates.

4. Can I advertise the tutoring services that I provide?

Absolutely! You can speak with instructors in your tutoring subject area and ask them if you can make a class visit. You may be paid 0.5 hours for each class visit; speak with LC staff for more information and the Class Visit form.

5. What should I do if my tutee doesn’t arrive for his or her appointment?

You are required to wait 15 minutes for your student to arrive. If your student hasn’t arrived after 5 minutes, notify the front desk so they can call your student. If your student still hasn’t arrived in the next 10 minutes, let the front desk staff know so they can direct you to the appropriate location to work the rest of the hour as a drop-in tutor.

We encourage you to bring homework, reading, or other quiet study materials to work on while waiting.

6. What Should I do if my tutee doesn’t have anything to work on or go over?

Remind them of the following: • If they don’t have a current assignment to work on, they should bring past tests, homework, or papers

as well as their book • If they come unprepared again, their recurring appointment may be dropped • If they don’t need a recurring appointment, they can drop their appointment and schedule one-time

appointments instead. Recurring appointments are for students who have something to work on each week.

Make sure to notify the front desk if they come unprepared again.

Frequently Asked Questions For all LC Scholars

Event Date

HOLIDAY-Martin Luther King Jr. Day (CAMPUS CLOSED) Jan. 15

Instruction Begins Jan. 16

Students may begin to request tutoring appointments Jan. 22

Last day to make changes to tutor availability Jan. 24

Tutoring begins – report to your assigned area on time as scheduled Jan. 29

Flex Day – Campus closed until 4:00 PM; no tutoring all day Feb. 1

Last day to Add or Drop NGR (No Grade of Record) in person Feb. 2

Last day to Add or Drop NGR (No Grade of Record) online Feb. 4

Holiday – Presidents’ Weekend (CAMPUS CLOSED) Feb. 16-19

Spring Break (CAMPUS CLOSED) Mar. 26-31

Last day to drop with a “W” Withdraw in person Apr. 13

Last day to drop with a “W” Withdraw online Apr. 15

Last day of Tutoring & Last day of instruction – All Classes May 18

Final Exam Week – NO TUTORING May 21-25

IMPORTANT DATES FOR TIME SHEETS & TIME LOGS:

Please take note of the following time sheet deadlines:

Gold time sheets are due from all LCS on the first Monday of the month, along with completed time logs for each week worked (LAs only). Time sheet due dates are as follows:

February 5th, March 5th, April 2nd, May 7th and May 25th.

(*Last time sheet covers dates during the final week of tutoring, 5/16-5/18)

Note: Time sheets submitted after the deadlines will not be accepted without Coordinator approval. We have to closely manage records to meet deadlines, and we may not be able to

make exceptions to this policy.

DATES TO REMEMBER Spring 2018

Enrolling in the TUTR Training Classes:

TUTR 1A/B/C/D – Tutor Theory and Practice - All Learning Connection Scholars MUST enroll in TUTR 1. IF YOU ARE A TUTOR: TUTR 1A – H01 CRN 30856 Beg Tutoring Theory and Pract (first semester tutor) TUTR 1D – H01 CRN 31466 Adv Tutoring Theory and Pract (fourth semester tutor) Jane Wolford Tuesdays 5:05 - 6:35 p.m. Rm. 357 TUTR 1A/D-H01 is a hybrid course with one required on-campus meeting in Building 300, Room 357 on Tuesday, January 23 from 5:05-6:35 p.m. An additional 7 hours and 10 minutes will be completed online. TUTR 1B – H01 CRN 31467 Inter Tutoring Theory and Prac (second semester tutor) TUTR 1C – H01 CRN 31468 IntAdv Tutoring Theory and Pra (third semester tutor) Jane Wolford Fridays 3:00 - 4:30 p.m. Rm. 355 TUTR 1B/C-H01 is a hybrid course for tutors with one required on-campus meeting in Building 300, Room 355 on Friday, January 26 from 3:00-4:30 p.m. An additional 7 hours and 10 minutes will be completed online.

IF YOU ARE A LEARNING ASSISTANT: TUTR 1A – H02 CRN 32981 Beg Tutoring Theory and Pract (first semester Learning Assistant) TUTR 1B – H02 CRN 32984 Inter Tutoring Theory and Prac (second semester Learning Assistant) TUTR 1C – H02 CRN 32985 IntAdv Tutoring Theory and Pra (third semester Learning Assistant) TUTR 1D – H02 CRN 32986 Adv Tutoring Theory and Pract (fourth semester Learning Assistant) Jane Wolford Fridays 3:00 - 4:30 p.m. Rm. 355 TUTR 1A-D H02 is a hybrid course for Learning Assistants with one required on-campus meeting in Building 300, Room 355 on Friday, January 19 from 3:00-4:30 p.m. An additional 7 hours and 10 minutes will be completed online.

TUTR 2A/B/C/D – Content Area Tutor Training

Most LC Scholars are also required to enroll in a section of TUTR 2 based on the area for which they were recommended. TUTR 2A is for first semester LC Scholars;

TUTR 2B is for second semester LC Scholars; TUTR 2C is for third semester LC Scholars;

TUTR 2D is for fourth semester LC Scholars.

FAQ’S: Frequently Asked ENROLLMENT Questions • Does it matter what section of TUTR 2 I take? YES! Sections are specific to a particular subject area. Someone

who is a Math tutor wouldn’t receive the training she or he needs in the English or Chemistry section of TUTR 2. Be sure you enroll in the section of TUTR 2 for the area in which you will be tutoring.

• Does it matter which level (A, B, C, or D) I take? Yes – each level is a pre-requisite for the subsequent level. You won’t be able to enroll in TUTR 2B unless you have successfully passed TUTR 2A in a prior semester. You cannot repeat a level either – if you have already passed TUTR 2A (in any subject area), you won’t be able to register for TUTR 2A again. Instead, enroll in TUTR 2B.

• My section of TUTR conflicts with another class I am taking. What should I do? Come speak with LC staff as soon as possible. For short overlaps (15 minutes or less), we can often provide you with an Overlap Card you will take to A&R so you can register for the class.

• I tried to enroll, but ClassWeb says the section is full. Does that mean I don’t need to take the class? No – add yourself to the waitlist on ClassWeb, and on the first day of class your TUTR instructor will provide you with an Add #. If the waitlist is full, go to class on the first day and get an Add # from the instructor.

• I haven’t been able to enroll in my TUTR class yet; should I still go to the class? Yes! You must attend all sessions of both TUTR 1 and TUTR 2, even if you are not yet enrolled.

• I haven’t finished my hiring paperwork yet or I haven’t been approved by HR to start working yet; do I still need to go to TUTR 1 and/or TUTR 2? Yes! You must attend all sessions or both TUTR 1 and TUTR 2.

If you have any other problems or questions about enrolling in either TUTR 1 or TUTR 2, please come speak with the LC staff. We are happy to help with Overlap Cards, Add #’s, or anything else

Please see below for TUTR 2 sections, class meeting times, and CRNs:

BUSINESS TUTR 2A – EH1 CRN 31311 Beg Content Training BUS TUTR 2B – EH1 CRN 31469 Inter Content Training BUS TUTR 2C – EH1 CRN 31470 IntAdv Content Training BUS TUTR 2D – EH1 CRN 31471 Adv Content Training BUS Dmitriry Kalyagin Friday 1:00 - 3:05 p.m. Rm. 453M TUTR 2A-D EH1 is a hybrid course with one required on-campus meeting in Building 400, Room 453M on Friday, January 26 from 1:00-3:05 p.m. An additional 7 hours will be completed online. MATH (STEM Path) TUTR 2A – EH2 CRN 31312 Beg Content Training MATH TUTR 2B – EH2 CRN 31472 Inter Content Training MATH TUTR 2C – EH2 CRN 31473 IntAdv Content Training MATH TUTR 2D – EH2 CRN 31474 Adv Content Training MATH Christine Coreno Friday 12:30 – 1:30 pm Rm. 1705 TUTR 2A-D-EH2 is a hybrid course for STEM Path tutors with two required on-campus meetings. This course meets face to face in Building 1700, Room 1705 on Friday, January 26, and Friday, February 9 from 12:30 – 1:30 p.m. An additional 7 hours will be completed online. MATH (Statistics) TUTR 2A – EH3 CRN 33259 Beg Content Training MATH TUTR 2B – EH3 CRN 33261 Inter Content Training MATH TUTR 2C – EH3 CRN 33263 IntAdv Content Training MATH TUTR 2D – EH3 CRN 33265 Adv Content Training MATH Christine Coreno Friday 11:15 – 12:15 pm Rm. 1705 TUTR 2A-D-EH3 is a hybrid course for Statistics tutors with two required on-campus meetings. This course meets face to face in Building 1700, Room 1705 on Friday, January 26, and Friday, February 9 from 11:15 – 12:15 p.m. An additional 7 hours will be completed online. MATH (Basic Skills) TUTR 2A – EH4 CRN 33260 Beg Content Training MATH TUTR 2B – EH4 CRN 33262 Inter Content Training MATH TUTR 2C – EH4 CRN 33264 IntAdv Content Training MATH TUTR 2D – EH4 CRN 33266 Adv Content Training MATH Christine Coreno Friday 10:00 – 11:00 am Rm. 1705 TUTR 2A-D-EH4 is a hybrid course for Basic Skills Math tutors with two required on-campus meetings. This course meets face to face in Building 1700, Room 1705 on Friday, January 26, and Friday, February 9 from 10:00 – 11:00 a.m. An additional 7 hours will be completed online.

CHEMISTRY TUTR 2A – E03 CRN 31313 Beg Content Training CHEM TUTR 2B – E03 CRN 31475 Inter Content Training CHEM TUTR 2C – E03 CRN 31476 IntAdv Content Training CHEM TUTR 2D – E03 CRN 31477 Adv Content Training CHEM Harjot Sawhney Tuesdays 1:00 - 2:30 p.m. Rm. 3922 TUTR 2A-D-E03 meets on five Tuesdays (Jan. 23, Feb. 6, Feb. 27, Mar. 6, and Apr. 3) in room 3922, from 1:00 - 2:30 p.m. ENGLISH TUTR 2A – E04 CRN 31314 Beg Content Training ENGL TUTR 2B – E04 CRN 31478 Inter Content Training ENGL TUTR 2C – E04 CRN 31479 IntAdv Content Training ENGL TUTR 2D – E04 CRN 31480 Adv Content Training ENGL Shoshanna Tenn Fridays 1:00 - 2:30 p.m. Rm. 192 TUTR 2A-D-E04 meets on five Fridays (Jan. 26, Feb. 9, Feb. 23, Mar. 16, and Apr. 13) in room 192 from 1:00 - 2:30 p.m. WORLD LANGUAGES (Chinese, French, Japanese, and Spanish) TUTR 2A – E05 CRN 31315 Beg Content Training WORL TUTR 2B – E05 CRN 31481 Inter Content Training WORL TUTR 2C – E05 CRN 31482 IntAdv Content Training WORL TUTR 2D – E05 CRN 31483 Adv Content Training WORL Francisco Zermeno Wednesdays 11:00 - 11:50 p.m. Rm. 359 TUTR 2A-D-E05 meets on nine Wednesdays (Jan. 24, Feb. 7, Feb. 21, Mar. 7, Mar. 21, Apr. 4, Apr. 18, May 2 and May 16) in room 359, from 11:00 - 11:50 p.m. LIFE SCIENCES (Anatomy, Biology, Environmental Science, Microbiology, Physiology) TUTR 2A – E06 CRN 31484 Beg Content Training LIFESCI TUTR 2B – E06 CRN 31485 Inter Content Training LIFESCI TUTR 2C – E06 CRN 31486 IntAdv Content Training LIFESCI TUTR 2D – E06 CRN 31487 Adv Content Training LIFESCI Jennifer Lange Fridays 1:00 - 3:05 p.m. Rm. 2108 TUTR 2A-D-E06 meets on four Fridays (Jan. 26, Feb. 2, Feb. 9, and Feb. 23) in room 2108, from 1:00-3:05 p.m. SOCIAL SCIENCES (Anthropology, ECD, Ethnic Studies, Geography, History, Political Science, Psychology, Sociology) TUTR 2A – E07 CRN 31488 Beg Content Training SocSci TUTR 2B – E07 CRN 31489 Inter Content Training SocSci TUTR 2C – E07 CRN 31490 IntAdv Content Training SocSci TUTR 2D – E07 CRN 31491 Adv Content Training SocSci Mireille Giovanola Fridays 12:00 - 1:30 p.m. Rm. 503 TUTR 2A-D-E07 meets on five Fridays (Jan. 26, Feb. 23, Mar. 16, Apr. 20, and May 18) in room 503, from 12:00 - 1:30 p.m.

SOTA/AMC (Architecture, Art, Art History, Mass Communication, Music, Photography) TUTR 2A – E08 CRN 31778 Beg Content Training SoTA TUTR 2B – E08 CRN 31779 Inter Content Training SoTA TUTR 2C – E08 CRN 31780 IntAdv Content Training SoTA TUTR 2D – E08 CRN 31781 Adv Content Training SoTA Adrian Huang Monday 3:00 - 4:30 p.m. Rm. 907 TUTR 2A-D-E08 meets on five Mondays (Jan. 29, Feb. 26, Mar. 12, Apr. 16, and May 7) in room 907, from 3:00 - 4:30 p.m. ENGLISH AS A SECOND LANGUAGE (ESL) TUTR 2A – EX1 CRN 31492 Beg Content Training ESL TUTR 2B – EX1 CRN 31493 Inter Content Training ESL TUTR 2C – EX1 CRN 31494 IntAdv Content Training ESL TUTR 2D – EX1 CRN 31495 Adv Content Training ESL Kent Uchiyama Fridays 2:00 - 2:50 p.m. Rm. 108 TUTR 2A-D-EX1 meets on nine Fridays (Jan. 19, Jan. 26, Feb. 9, Feb. 23, Mar. 9, Mar. 23, Apr. 13, May 4 and May 18) in room 108, from 2:00 - 2:50 p.m.

**This chart applies to all LCS paychecks.

Time sheets DUE Payday Pay Period Monday, February 5, 2018 February 28, 2018 Jan. 16th – Feb. 15th Monday, March 5, 2018 March 30, 2018 Feb. 16th – Mar. 15th Monday, April 2, 2018 April 30, 2018 Mar. 16th – Apr. 15th Monday, May 7, 2018 May 31, 2017 Apr. 16th – May. 15th Friday, May 25, 2018 June 28, 2018 May 16th – Jun. 15th

*time sheet covers last three days of regular tutoring, 5/16-5/18

Additional Information: “Payday” – is the date you may pick up your check

“Pay Period” – is the period of time which your paycheck covers

• Paychecks are available for pick-up on the last business day of the month. • Checks may typically be picked up from the Business Services office in Building

200, at the Cashier Window. Each month we will forward you the email from the Business Services office to let you know when checks are ready and where to pick them up (if they will not be at the Cashier Window).

• You will need to provide a photo ID to pick up your check. If you do not pick up your paycheck within three (3) business days, your paycheck will be mailed to the address listed on your hiring paperwork. If you did not pick up your check and do not receive it in the mail within a week or so, please come speak with Rachael.

LCS Pay Periods Spring 2018

TIME SHEET EXAMPLES This TIME SHEET is an example for the pay period covering OCTOBER 16th through NOVEMBER 15th.

Staff have pre-filled all the information that DOES NOT CHANGE: the DATES the time sheet covers, the DIVISION/AREA, and the DAYS OF THE WEEK for this particular pay period.

Here’s what you need to fill in: your NAME, your W#, the # OF UNITS you are taking at Chabot, your SIGNATURE and DATE and last but not least, the # OF HOURS YOU WORKED TOTAL FOR EACH DAY.

Write your NAME here…

Write the # of units you are taking here

Be sure you SIGN and DATE before

turning in!

Write in the total # of hours you

worked for each date.

…and your W# here.

And here’s an example of a COMPLETED time sheet for the same pay period, for comparison:

If you ever have any questions about how to fill out your time sheet, please come ask any LC staff member – we are more than happy to answer your questions and help you!

Remember the pay period covers the 16th of the first month through the 15th of the following month. Even though this time sheet gets turned in on 11/02 (before the pay period ends), staff will fill in your

hours through the 15th so that your paycheck covers all your hours.

If you see a date with “-----“ in the box

where your hours go, it’s a date that campus is closed and there is

no work.

Don’t change the DIVISION/AREA!

If you don’t work on a date, just leave the box

BLANK.

This line needs to be signed by the

Learning Connection’s

administrator; please don’t have anyone sign here – we’ll take care

of that!

Chabot College

Name:__________________________

1/22 M T W T F S ENGL 102 1:00 2:45 1.75M T W T F S : :M T W T F S : :M T W T F S : :M T W T F S : :M T W T F S : :M T W T F S : :M T W T F S : :

Total Hours _______

leading study group

( Please Print Very Clearly )

Learning Assistant/Special Project Time and Effort Log (T&E Log)Learning Connection

Week of: _____/_____/_____

Date Day Class or Special Project Time In Time Out TotalActivity Description

(what did you do?)

Received: ________ Paid: ________ ǁ For projected weeks - Projected Hours: ________ Actual Hours: ________ Difference: _______

OFFICE USE ONLY

The Learning Assistant or Special Assignment Learning Connection Scholar above has performed the assigned duties Instructor/Staff Signature__________________________________________________________ Date __________________

Learning Connection Scholar Signature________________________________________________ Date __________________I agree that the above information is complete and accurate

closed you may leave your T&E log in the mailbox to the left of the front door.

You must have turned in a completed T&E log for all hours claimed on your gold time sheet. Gold time sheets are due to the mailbox outside Office 162 on the first Monday of each month.

Instructions for Learning Assistants and their Instructors/staff

Please round time to the closest quarter hour and record the total as a decimal. For example, 15 minutes would be written at 0.25, 30 minutes would be written as 0.5 and 45 minutes would be written as 0.75 hours (see example entry 1/22 above) .

You must turn in a separate T&E log each week you work. T&E logs must be signed by both you and your instructor/staff, or they will be returned to you as "incomplete." Completed T&E logs should be turned in to the box outside Office 162 at the end of the week. If the LC is

Name: _______________________________________________ Date: ___________________

Please use the boxes below to provide your schedule for the upcoming semester. Fill in all activities and time commitments you may have, including your classes, other jobs, sports, club meetings, family obligations, etc. as well as the hours you would be available to work as a LCS tutor. Use the key to identify each activity type.

A couple of reminders about your Learning Connection work hours: 1. LC Scholars will not be scheduled to work more than four hours in a row (ex: 12:00 – 4:00 pm) or

more than eight hours in a day (including tutoring and Learning Assistant hours). 2. You must be available for the full hour. For example, if you have a class that gets out at 2:15 pm,

you cannot mark 2:00 – 3:00 as available to work. 3. Expect to work during the hours you mark as available; do not mark hours as available if you will

need to study, eat, attend office hours, take care of personal business, etc. during those hours.

Maximum # of hours per week I want to work as a Learning Connection tutor*: __________

*Please note, tutoring hours are separate from Learning Assistant hours.

TIME Monday Tuesday Wednesday Thursday Friday KEY 9:00 – 10:00 C Class

10:00 – 11:00 W Work (off-campus job) 11:00 – 12:00

12:00 – 1:00 CH Other on-campus job 1:00 – 2:00

2:00 – 3:00 T Tutoring

3:00 – 4:00 LA Learning Assist. hours

4:00 – 5:00 EX sports, clubs, or other activities 5:00 – 6:00

6:00 – 7:00 P personal, family, other obligations 7:00 – 8:00

We will schedule you according to availability, and program and student needs.

OFFICE USE ONLY: Approved Courses:

Areas Approved: Tutor Hour Limit:

TUTR 1 Sect: TUTR 2 Sec: □ Entered in GRID Date:

□ GRID Uploaded Date:

Staff Initials:

Learning Connection Scholar Availability

Chabot College

Tutors may request to add hours to their availability throughout the semester; however, requests

will be approved based on program need. Name: _________________________________ W#: ______________________________ Tutor Subject Area: ___________________________________________________________ Days/hours you would like to add: Circle One Start Time End Time M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ Maximum Number of Hours you’d like to work per week: _____________ Reason: ______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

Sign: ________________________________________________ Date: __________________

Office Use Only: Date Received: Approved by: Changes made by: Date:

Tutor Request Form Add Hours to Availability

Chabot College

Other than cases of emergency, Drop Hours Request Forms must be submitted at least one week before the change in schedule goes into effect. Tutors are required to maintain their current

schedule until the request has been approved and they have been notified by staff.

*Tutors must be available at least 5.0 hours per week. Drop requests that bring a tutor’s available hours under 5.0 per week will NOT be approved.*

Name: _________________________________ W#: ______________________________ Tutor Subject Area: ___________________________________________________________ Days/hours you would like to drop: Circle One Start Time End Time M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ M T W R F _____________________ to _____________________ Maximum Number of Hours you’d like to work per week: _____________ Reason: ______________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________

Sign: ________________________________________________ Date: __________________

Office Use Only: Date Received: Approved by: Changes made by: Date:

Tutor Request Form Drop Hours from Availability

Students may schedule appointments either online or in person fourteen to two days in advance, and can cancel appointments up to 24 hours before an appointment is scheduled. Staff can schedule appointments up to the day before. This means you will need to check your schedule the night before each day that you work.

You should receive an automated notification about a newly scheduled appointment as well as appointment cancellations, but reminders will not be provided for each appointment. Remember, now that you can check your schedule any time, you are responsible for doing so, attending all drop-in and scheduled appointments, and notifying LC staff immediately if you cannot work as scheduled.

If you would like to check the drop-in schedules for each area, you can find those schedules on our website

Drop-in schedules for the STEM Center will be posted on the STEM Center website:

http://www.chabotcollege.edu/stem

Drop-in schedules for the LC Center will be posted on the Learning Connection website: http://www.chabotcollege.edu/learningconnection/path/Hours.asp

You may also ask any LC staff member to check your schedule by calling or emailing: LC Center: (510) 723-6920 STEM Center: (510) 723-7679 Rachael: (510) 723-7246

learningconnection@chabotcollege.edu

**Please note: you are responsible for checking your schedule and making sure you are present for all appointments and drop-in shifts.**

Checking Your Schedule LC Scheduled Appointments

With TutorTrac, you can check your schedule online ANY TIME! You are also always welcome to stop by the LC or STEM Centers and ask a staff member for assistance checking your schedule.

You can find the link to TutorTrac on the “Information & Forms for current LC Scholars” webpage; we suggest you bookmark the TutorTrac link for easy access: https://chabot.go-redrock.com/TracWeb40/default.html • Your username is your W# • Your password is the first two letters of your first name, followed by the first two letters of your last

name (all lowercased), followed by the last four digits of your W Number.

Once you login, the Welcome screen will direct you how to check your schedule:

Checking Your Schedule LC Scheduled Appointments

Next you will see your schedule for the week. To see your schedule for a different week, use the small calendar on the

left side of the screen to find the date you want to see.

You will see scheduled drop-in hours in light blue, individual appointments in grey, group appointments

in yellow, and open appointment slots in green:

DROP-IN TUTORING BUS, ESL, WRAC in LC center, rm. 108

ANAT, BIOL, CHEM, MTH, STATS in STEM Center, rm. 3906

OPEN APPOINTMENT SLOT

You are not asked to come into the center if you do not have an appointment

SCHEDULED APPOINTMENT

Student name and subject/class information is included

GROUP APPOINTMENT Subject/class and number of students in appt is shown; group

appts will only be scheduled for students with the same class & instructor, with a max. of 3 students

**Please note: you are responsible for checking your schedule and making sure you are present for

all appointments and drop-in shifts.**

Chabot College

If you will be absent, please notify staff as soon as possible so we can follow up as needed to re-

schedule students and/or find coverage for your drop-in hours. You should submit this notice even if you do not currently have any appointments scheduled during that time.

To submit, go to the LC website then click “Information & Forms for LC Scholars” and scroll

down to the bottom, under “Schedule & Contact Info Forms.” Then, click the “Notice of Absence” link. The link is also available on the TutorTrac welcome screen after you login.

Student Assistant/Tutor Notice of Absence

Chabot College

Our primary mission is to ensure that instructors, students, and staff have the support they need to achieve their teaching and learning goals.

When you are scheduled to work in Learning Connection for scheduled tutoring appointments, you will be providing 50-minute sessions to help students with questions and work. LC tutoring is located in the LC Center, room 108. The LC will be open Monday through Thursday 9 am to 8 pm and Friday 9 am to 2 pm. Scheduled appointments may take place Monday through Thursday 9 am to 7 pm and Friday 9 am to 2 pm. Hours are subject to change. Before every scheduled tutoring appointment:

• Check your schedule online in TutorTrac each evening. For example, check Sunday evening to see your schedule (appointments and/or drop-in) for Monday.

• If for some reason you cannot meet with the student as scheduled, notify the LC Front Desk immediately so the appointment can be rescheduled. You also need to submit a Notice of Absence through the online form, even if you have notified staff via phone or email.

When you report to the LC for your tutoring appointment:

• Be sure to arrive at the LC on time • Sign in on the login computer at the front desk – enter your W# without the W, then select your

TUTR 1 class for the Subject and “Tutor Work login” for the Reason, then mark the “I accept” box and click “Continue”

• Make sure you have your nametag on and clearly visible • If this is your first appointment with the student:

o Look to see if there are any students who are waiting to meet with a tutor; say the name of the student you are looking for aloud and see if you can find the student

o Notify staff if you are not able to find your student o Once you find your student, make sure he or she has signed into TutorTrac, then

introduce yourself, go over the handout “Making the Most of your Tutoring Appointment,” and ask about their goal for the appointment

o Remind your student to sign out when they leave the Center • For every appointment:

o Make sure your student has signed in on TutorTrac. If they arrived more than 15 minutes after the appointment start time, they need to notify LC staff at the front desk.

o Remind your student to sign out when they leave the Center • If your student is absent for their tutoring session, notify the front desk • Complete the online Tutor Report form at the end of each tutoring appointment • Sign out on the login computer at the front desk when you finish your shift

Remember that the staff is here to help you and answer any questions

you might have, so please don’t hesitate to ask!

Scheduled Tutoring Appointments LC Center – Room 108

Tutor Report Form:

Online Tutor Report Form https://www.chabotcollege.edu/tutor-report/

Tutor Reports must be filled out and submitted after each tutoring session. You can access and submit Tutor Report forms online at the web URL listed above.

Student’s Name: Tony Tryhard

Student’s Instructor: Tim Smith

Student’s Tutor: Patricia Patience

Course: MTH 65

Type: □ EOPS □ APSIRE □ Project Excel

Session date: 09/21/2016 Session start time: 10:00 am Length of Session in minutes: 50

Goal of Session: Review how to solve quadratic equations Did the student have the appropriate materials for this session: (Depending on the goals of the session- materials could include textbook, assignment sheet, previous classwork, drafts of writing. Not all goals require special materials.)

● Yes ○ No

Specify what was missing:

Provide a detailed description of what you covered, including how you approached the topic/concepts: Student had homework problems for applying the formula to solve quadratic equations. We reviewed steps for handling squares and square roots. Checked and discussed the student’s procedures as he worked three of the problems in the homework. Selected a problem not in the homework to demonstrate how I do such problems.

Strengths/weaknesses of the student regarding his or her learning progress: The student does well when we have time to go over the problems slowly. He would like to feel more confident in math.

Student’s Name: Mary Medmajor

Student’s Instructor: Smith

Student’s Tutor: Stuart Straightay

Course: CHEM

Type: □ EOPS □ APSIRE □ Project Excel

Session date: ________ Session start time: _____ Length of Session in minutes: ____

Goal of Session: Chemistry

Did the student have the appropriate materials for this session: (Depending on the goals of the session- materials could include textbook, assignment sheet, previous classwork, drafts of writing. Not all goals require special materials.)

● Yes ○ No

Specify what was missing:

Did the student have the appropriate materials for this session: We talked about chemistry and did stuff to make it clearer. Student had a lot of questions, and I answered most of them.

Strengths/weaknesses of the student regarding his or her learning progress: Student having some trouble in class.

Chabot College

Our primary mission is to ensure that instructors, students, and staff have the support they need to achieve their teaching and learning goals.

When you are scheduled to work in Learning Connection for drop-in tutoring, you will be providing 20-minute sessions to help students with questions and work. LC drop-in tutoring is located in room 108. LC drop-in tutoring is available during various times depending on the subject area. To verify current drop-in hours, please see LC staff. There are two types of drop-in tutoring, scheduled drop-in (ESL, WRAC, and Business) and No-Show drop-in. For STEM Center drop-in procedures, please see the STEM Center section of the LCS handbook. Scheduled Drop-in When you report to LC for your shift:

• Be sure to arrive at the LC Center on time • Sign in on the login computer at the front desk – enter your W# without the W, then select

your TUTR 1 class for the Subject and “Tutor Work login” for the Reason, then mark the “I accept” box and click “Continue”

• Under the “Drop-in Tutoring Today” list on the whiteboard by the LC front desk, write down your name, the subjects you will tutor for this shift, the time of your shift, and the room where you will be holding your drop-in tutoring.

• Report to the area where your drop-in is scheduled, then check for students who are waiting to meet with a tutor.

• Make sure you have your nametag on and clearly visible • At the end of your shift, please erase your information from the “Drop-in Tutoring Today”

board and log out if you have finished and are leaving the center.

No-Show Drop-in If you have an appointment scheduled and your tutee does not show up within 15 minutes, please notify the Front Desk staff. You will be re-scheduled for drop-in tutoring to complete the hour, and will need to:

• Write the following information under the “Drop-in Tutoring Today” list on the whiteboard by the LC front desk: your name, the subjects you are approved to tutor, the time of your shift, and the room/area where you will be sitting.

• Check for students who are waiting to meet with a drop-in tutor; LC staff may also refer students to you.

• Erase your information from the “Drop-in Tutoring Today board once the hour has ended • If that was the last hour you were scheduled, be sure you log out at the end of the hour.

Remember that staff is here to help you and answer any questions

you might have, so please don’t hesitate to ask!

Drop-in Tutoring LC Center - Room 108

Chabot College

Our primary mission is to ensure that instructors, students, and staff have the support they need to achieve their teaching and learning goals.

When you are scheduled to work in WRAC, you will be providing 20-minute sessions to help students with papers, essays, and presentations. WRAC is located in room 192, inside the LC Center, room 108. Drop-in tutoring is available Monday – Thursday, 9 am to 6 pm and Friday 9 am to 12 pm. Hours are subject to change. Be sure to check the WRAC schedule to see when you are scheduled, and let Learning Connection staff know immediately if you are no longer able to work any of the times you have been scheduled. Check your email regularly the first few weeks of the semester for any updates or revisions to the schedule. When you report to the WRAC Center for your shift:

• Be sure to arrive in WRAC on time • Sign in on the login computer at the front desk – enter your W# without the W, then

select your TUTR 1 class for the Subject and “Tutor Work login” for the Reason, then mark the “I accept” box and click “Continue”

• Make sure you have your nametag on and clearly visible • Check the WRAC whiteboard for students who are waiting to meet with a tutor. • If students are waiting to meet with a tutor, call the first name on the board and introduce

yourself. You will meet with the student for up to 20 minutes before moving on to the next student on the list.

• Before you sit down with your student, ask them if they have signed in on the login computer at the front desk. If they have not, show them how to sign in.

• Fill out a WRAC tutor report form, available at the WRAC desk, during each session. This form is in duplicate, so be sure you press hard enough to go through all the pages:

-white copy goes to the student -yellow or pink copy goes in the TUTR 200 Instructor folder

Remember that staff is here to help you and answer any questions

you might have, so please don’t hesitate to ask!

Drop-in Tutoring WRAC

Student Name: Course: Instructor: Date: / / Time In: Time Out:

�Checked in on Computer � Wrote name on the board to meet with a tutor or instructor � Brought relevant materials for the session (textbook, assignment sheet, essay draft, etc.)

My goal for our session: (e.g. understanding an assignment, brainstorming, thesis work, editing help)

WRAC Tutor, please verify that the student has filled out all of the above before beginning the session. -----------------------------------------------------------------------------------------------------------------------------------------------------------

(for tutor use only)

Peer Tutor Name:

WRAC Instructor Name:

Summary of session (How the time was used):

� Active reading � Brainstorming � Proofreading/editing

� Thesis work � Outline � MLA/APA Citation help

� Development of ideas � Understanding an assignment If NOT one of items checked above, explain here:

___________________________________________________________________________________

Did the student have any questions regarding the assignment or reading that you couldn’t answer? � unclear on assignment � unclear on citation expectations � Other: ____________________________________________________________

WRAC Tutor or Instructor, at the end of the session, please make sure that you: � Give student white copy of Tutor Report � Punch student’s WRAC REWARDS BOOKMARK � Place colored copy of Tutor Report in the assigned WRAC folder

Thank you for coming to the WRAC Center! We hope to see you again soon.

WRAC Tutoring Record

Got bookmark? Ask a tutor about our rewards for 5, 10 and 15 visits!

EXAMPLE

Chabot College

Our primary mission is to ensure that instructors, students, and staff, have the support they need to achieve their teaching and learning goals.

When you are scheduled to work in the STEM Center, you will be providing drop-in math, chemistry or life sciences tutoring for students, answering questions about concepts and helping students with problems or assignments. The STEM Center is located in room 3906 and is open Monday – Thursday, 9 am to 9:30 pm, Friday, 9 am to 5 pm, and Saturday, 9 am to 12 pm. Tutoring is scheduled Monday-Thursday, 9 am to 7 pm and Friday, 9 am to 3 pm; hours are subject to change. Be sure to check the STEM Center schedule to see when you are scheduled, and let LC staff know immediately if you are no longer able to work any of the times you have been scheduled. Check your email regularly the first few weeks of the semester for any updates or revisions to the schedule. For LC Center drop-in procedures, please see the LC Center section of the LCS handbook. When you report to the STEM Center for your shift:

• Be sure to arrive in room 3906 on time. • Sign in on the login computer by either door – enter your W# without the W, then select your

TUTR 1 class for the Subject and “Tutor Work login” for the Reason, then mark the “I accept” box and click “Continue”

• If this is your first drop-in shift, be sure to introduce yourself to the STEM Center staff. • Put on your shirt or grab a vest from the center desk and put your name tag on in a visible

location. Name tags will be located in the drawer labeled “Tutor Name Tags” in the center desk area.

• You may leave your backpack in cabinet 6 on the wall. Ask someone at the front desk to unlock the cabinet for you. Do not leave your backpack on the center desk.

• Check the clipboards with your designated subject at the front desk to see if any students have signed up to see a tutor. Go down the list in the order in which students have signed up. The list should have the name of the student, the time they signed up, and where they are sitting. Limit your time with each student to 15 minutes max. If they need more time, let them know they may sign up again, but they may have to wait for the next tutor to become available.

• If no one has signed up on the clipboard, then walk around the room and ask students if they need help.

• If any questions arise that you cannot answer, refer the student to the staff or instructor present. • If a student reports that their hours were not properly recorded or they report a computer

problem, refer them to the STEM Center staff. • Don’t forget to return your vest to the front desk at the end of your shift, and be sure to sign out

at the end of your shift.

Drop-in Tutoring STEM Center

As a Learning Connection Scholar for the STEM Center, you are required to wear a vest during the hours you are scheduled for drop-in tutoring in Room 3906. This is so students can easily identify you when you are working.

By my signature below, I agree to have read, understood, and accept the following statements.

I will check-out a vest from the center cubicle in the STEM Center at the start of every shift.

I will wear the vest at all times while I am scheduled for drop-in tutoring. I will not take the vest with me to class or anywhere outside of Room 3906—it is my

responsibility to promptly return the vest at the end of my shift. I bear the responsibility of returning the vest in the same condition as originally checked-

out. I assume all responsibility for any damage, loss, or theft of the vest while it is in my

possession All costs associated with the loss, cleaning, theft, or damage of the vest while on loan to

me will be my sole obligation. Any unpaid balances may cause a hold to be placed on my student account until all

balances are paid. By not complying with the above statements I understand that my employment with the

Learning Connection may be terminated.

Tutor Full Name: ___________________________________ Date: ___/___/___

Tutor Signature: _____________________________________

Staff Initials: __________ Date: ___/___/___

Tutor Vest Agreement

S M E T

Chabot College

Science | Technology | Engineering | Mathematics

Thank you for your interest in scheduling a tutoring appointment! The Learning Connection (LC) offers two different types of tutoring appointments, one-time and weekly/recurring. Both types of appointments can be scheduled online in our TutorTrac system, but you are always welcome to come into the center for assistance with scheduling your appointment.

• General information about tutoring appointments Scheduled tutoring appointments will begin the third week of the semester.

Appointments can be scheduled two to fourteen days in advance

You can also cancel your appointment online in TutorTrac; appointments must be canceled at least 24 hours before.

Appointments are 50 minutes long, and you can schedule one appointment per class per week

Your appointment may be re-scheduled into a small group appointment based on tutor availability. The LC cannot guarantee individual tutoring appointments due to the limited number of tutors available. Group appointments are only scheduled for students in the same class with the same instructor, with a max. of 3 students in the group appointment.

To schedule an appointment using the website scheduling system, please follow the steps below.

From the Chabot College website, 32Twww.chabotcollege.edu 32T, move the mouse cursor over the “Quick links” heading in the upper right-hand corner of the Chabot College website, then click on “Tutoring.” This will take you to the Learning Connection webpage.

Next, click on “Appointment Scheduling” in the left-hand menu. You may also type the link below:

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Scheduling an Appointment LC – room 108

You will be directed to the “Scheduling Appointments” page. Read through carefully, then click on the green “I agree” button at the bottom of the page.

Do NOT click on “I AGREE” until you have read the “Instructions and Terms of Agreement.” These give important information about tutoring appointments, scheduling, and what to do if you need to cancel

an appointment.

You will now be directed to the TutorTrac scheduling system. Follow the directions on the page to log in.

Once logged in, the Welcome screen will show you any upcoming appointments you have. Use the menu under

“Search Options” on the left to search for and schedule an appointment: select “Search Availability”

From the “Center” drop-down menu, choose “Learning Connection Center” then select the class for which you want an appointment from the “Section” menu. Leave the default date, time, and day ranges as they are for

optimal search results and click “Search”

Next you will see all the available appointment slots for the class you selected, within the date, time, and day ranges specified.

Pick the appointment slot you want, and the “Appointment Entry” screen will pop up.

If you wish to schedule a weekly/recurring appointment, make sure the checkbox next to “Weekly” is checked.

You will also see a list of all the dates for this weekly appointment the semester.

If you only want a one-time appointment, make sure the checkbox next to “Weekly” is un-checked.

Enter your current phone number and email, then click save to complete the scheduling process.

You should receive a confirmation email from the Learning Connection with your appointment information within about 24 hours, but you can also login to TutorTrac at any time and see your upcoming appointments, which will be

listed on the Welcome screen.

You may have one scheduled appointment per week, per class.

If you have any questions, please ask Learning Connection staff or call 510-723-6920.

Thank you!

General Information

• The website will not allow you to schedule same day appointments.

• Appointments may be scheduled at least two days in advance.

• Appointments take place in the LC (room 108) and are scheduled for 60 minutes. There will be 50 minutes of actual tutoring time.

• You may schedule one appointment per week per class.

• You may be scheduled in a small group appointment based on tutor availability. The LC cannot guarantee individual tutoring appointments due to the limited number of tutors available.

Canceling an Appointment • If you are unable to attend a tutoring session, you can cancel your appointment in the TutorTrac system:

o Upon logging in, you will see a list of your upcoming appointments

o Find the appointment date and time that you need to cancel, then select the grey "X" to cancel the appointment.

• You can always contact the Learning Connection for help canceling an appointment as well. Please call, email, or speak with a staff member:

o If canceling by EMAIL: send an email to learningconnection@chabotcollege.edu with the subject "Cancel an appointment."

o If canceling by PHONE: call the LC Front Desk at (510) 723-6920. When leaving a message, please be sure to speak slowly and clearly. Be sure you leave your phone number so we can call you back if needed.

• Appointments MUST be canceled at least 24 hours in advance. Appointments canceled less than 24 hours in advance or not attended will be considered "ABSENT" and you may be blocked from scheduling if you miss 3 or more appointments.

Student Responsibilities • You must arrive on time for scheduled tutoring appointments. If you arrive more than 15 minutes late,

you are considered "ABSENT" and the appointment is not guaranteed.

• You must sign in on the login computer upon arrival in the LC (room 108). If you do not sign in when you arrive in the LC, you will be marked "ABSENT."

• Eating or drinking is not allowed in the LC; however, water bottles are acceptable in the tutoring area.

• As a courtesy to others, students must turn off cell phones or place them on vibrate before entering the LC. If students need to use their cell phones, they should do so in the Building 100 lobby, outside the LC center.

• Children are not allowed in the center as they may disrupt other students' studying or tutoring.

Instructions and Terms of Agreement All Tutoring Appointments

Students in the LC for scheduled tutoring appointments should: • Arrive on time and sign in on the login computer.

• Bring any necessary materials, including the course syllabus, textbook and class notes.

• Bring specific questions about the material being covered in the session.

• Keep the following in mind:

o Your tutor will:

Help you make sense of what you don’t understand.

Show you how to find the right answer.

Review homework you’ve completed.

Help you learn to read your textbook for understanding.

o Your tutor will not:

Teach the material or act as your instructor.

Give you answers or solutions to questions and problems.

Do your homework for you.

Explain passages from a textbook you haven’t read.

Please note: Water bottles are allowed in the tutoring area; otherwise, eating and drinking are prohibited in the LC. Cell phone conversations are not allowed in the LC. Phones must be turned off or set to vibrate.

Any questions regarding the policies and terms listed above may be directed to Learning Connection staff or the Program Coordinator.

LC Guidelines and Responsibilities Rm. 108

Don’t forget to sign in on the login computer when you arrive for your appointment!

Enter your W# without the W, then press Enter. Next, you will see the screen below:

Select the class and reason for your visit, review the TUTR 200 Agreement, check the box next to “I Agree,” then click “Continue” to complete the login process.

If you are meeting your tutor for the first time, please see front desk staff for assistance. After your scheduled tutoring appointment is finished, remember to sign-out.

If you want to continue working in the LC after your tutoring appointment is finished, you will need to sign in on the computer again and select the appropriate reason. Remember to sign out before you leave.

Questions? Contact us

Telephone: (510) 723-6920 E-mail: LearningConnection@chabotcollege.edu

Hours of Operation: Monday through Thursday: 9:00 AM – 8:00 PM Friday: 9:00 AM – 2:00 PM

Welcome to the Learning Connection!

Before the session, do as much of the reading and the homework as possible. Come prepared with questions.

If you have not had time to read and try the homework, bring your text and the assignment to the tutoring session. Bring class notes as well.

With the tutor, set a goal for the tutoring session. Sample goals might be:

• Review the assignment • Make sure you know how to break down problems • Start the homework (on your own) so you can ask the tutor specific questions and complete the

homework on your own • Review for a quiz or test • Look over a quiz or test you have had returned to you • Figure out a difficult reading passage • Discuss ideas for an essay

Work for 40 minutes accomplishing the goal you and the tutor have set for the session.

Review the session.

Make plans for the next session and what you might do to prepare.

REMEMBER!

• Tutors are not allowed to do your work for you. But they CAN help you understand and apply the material so you can learn how to do the work yourself. For example, English tutors are not allowed to proofread your papers for you, but they CAN show you how to proofread.

• See your instructor when you need help that the tutor isn’t able to provide.

• If you scheduled a recurring tutoring appointment, your tutor expects to meet with you ever week. Please take note of the following:

o Recurring appointments are for students who have something to work on each week. If you don’t have a current assignment to work on, you should bring past tests, homework, or papers as well as your book OR cancel the appointment AT LEAST 24 hours before.

o If you come unprepared, your recurring appointment may be dropped.

o If you don’t need a recurring appointment, you can drop your recurring appointment and schedule one-time appointments instead.

o The Learning Connection cannot guarantee individual tutoring appointments due to the limited number of tutors available. Therefore, your individual tutoring appointment may become a group appointment based on tutor availability. Only students who are enrolled in the same course with the same instructor may be scheduled in group appointments.

All tutors are peer tutors; they are students, just like you.

Make the Most of Your Tutoring Session Room 108