Lceb 15 16 aiesec ul in togo application form ekf

LOCAL COMMITTEE AIESEC UL in TOGO


SUMMARY

MESSAGE FROMTHE LCP

THE LCEB 14-16 OF AIESEC UL

THE FOCUS OF 15-16 TERM OF AIESEC UL

THE PROFILE OF LCEB AIESEC UL 15-16

LOCAL COMMITTEE PRESIDENT JOB DESCRIPTION

KNOWLEDGE AND SKILLS REQUIRED

APPLICATION TIMELINE

GENERAL QUESTIONNAIRE

SPECIFIC QUESTIONNAIRE


Dear candidate,

Let me congratulate you on your decision to apply as AIESEC Université de Lomé Executive Board

members for the term 2015-2016.

Being a leader is the best thing that can ever happen to you. It’s the best way to challenge your

limits and see how every decision or action brings results in your organization and your life. As a

Local committee President, you will be an example for your members and someone would be like

you. It’s a big experience that will give you a whole new dimension on how you see things and how

you see AIESEC.

When you fill this application form, think on your dreams, on your expectations for the LC, on how

much you will learn from everything you do, on how many lives you want to change, on how much

time you will spend on AIESEC, on how many difficulties you will face, on how many people will

smile because of your work and one of the most important of all, on what you envision for our LC.

This position you’re applying for is a life changing experience, all of your life will change. You will

have to serve others, listen to them every time. You will never be the same one when you applied

for this position. Whatever comes, never give up! I wish you the best.

At this moment you are asking yourself, I'm the best which AIESEC UL is looking for the term 15-16?

It is normal this doubt! But don’t hesitate more to carry your dream to achievement, because you

are the best!

Do you believe right? So go on!

All things are possible if you believe!

PERFORMERS TEAM

Local Committee President of

AIESEC UL in TOGO (14-15)

Ferdinand Kodjovi EDOH

« MESSAGE FROM THE LCP »



Some challenges of our LC:

LC AIESEC UL has eight focuses for their term:

Good administration: our organization is facing a great problem of administration (virtual

and physical system of administration is important for the LC); reporting

To deliver focused AIESEC experiences to ensure the sustainability of AIESEC Université

de Lomé

AIESEC in Lomé will use focused partnerships in order to deliver 0GCDP experiences

with sustainable quality in order to facilitate the participation of our members to X

program

Increase Incoming Exchange operations while ensuring member-driven sales occur during

and beyond our term

AIESEC in Lomé will use focused partnerships in order to deliver more ICX experiences

with sustainable quality

Ensure good management of our LC House partner, satisfaction of our TN GCDP and GIP

Members tracking and development plan

Long term plan for the LC (AIESEC UL 2020 plan)

THE PROFILE OF LCEB MEMBERS of AIESEC UL 15-16

The Leader AIESEC UL 15-16 need to be:

Available to serve the organization from July 1st, 2015 to June 30th ,2016

Diligent

Results - oriented

Open mind

Flexible in thinking

Negotiator at national and international level

Committed, sense of reporting

Emotional intelligence

Very excited to participate at international conferences to build network for AIESEC UL in

Togo growth

Courageous


LOCAL COMMITTEE PRESIDENT JOB DESCRIPTION

LCP is the first Leader for all functions and actions in the LC and has to ensure that the LC is

operating according to the AIESEC identity. LCP is the speaker of AIESEC UL ahead the

National entity in Togo and has the signatory authority.

I. LC MANAGEMENT

Strategic direction and sustainable development of LC

Organizational structure – revision and development

Shaping the organizational culture and identity in the LC– support its development

according to LC needs and AIESEC values

LC plan creation

Government and accountability

LC plan monthly tracking and review

Final responsible for achievement of LC goals and Plan fulfillment according to MoS

Coordinate the leadership accountability &coaching system

Chairing of LC Meetings, LC EB Meetings, LC Strategic discussions/taskforces, chief

delegate of National and international conferences

Prepare and deliver sufficient transition process

II. EB TEAM MANAGEMENT

Holding weekly EB meetings

Coordination of the team

Accountability within the EB team

Implement strategies to ensure financial sustainability for the LC.

Job Description, Performance Appraisal and Goal setting of the VPs

Regular coaching and follow-up of the team members

EB planning and evaluation

EB team forming and unity- set team culture


Define EB structure

Transition for the EB members

Development of the EB members

Inform them about the international, national- Implement the international And national

changes

III. EXTERNAL MANAGEMENT

Representation AIESEC Université de Lomé in national and international network

Representation AIESEC in Lomé in national conferences

International conferences attendance

Bethe spokes person and main representative of AIESEC Université de Lomé in external

events/ meeting with public administration

Attend National Meetings

Communication with other LCPs and the MCP

Participate and contribute to Strategic Development Initiatives

Implementation of Global and National strategies on a local level

Coordinate locally National initiatives together with MC

Networking and cooperation with other AIESEC entities on national and international

level

A. KNOWLEDGE AND SKILLS REQUIRED

The AIESEC Way

AIESEC 2015 mid-term ambition

Global Exchange Cycle and Timeline

AIESEC in Lomé Financial Model

University in Lomé structure and

Processes

Experience in Project Management

Experience in Team Management

Entrepreneurial Outlook

Planning and strategic –management

Coaching

Facilitation/Representation/Negotiation

Stakeholder Engagement

B. KEY LEARNING

Strategic Management of NGOs

Learning organization/Public structure

How to combine personal and

Professional development

Leadership in diverse and complex

environment

Advanced presentation/representation

skills

Multitasking


Ability to work under pressure

Developing emotional intelligence

Time management

Advanced team management skills

Creation of high-profiled network

REQUIREMENTS

1. YOUR PROFILE

2. GENERAL Question (answer all the questions listed bellow , one question missed, the

application will be rejected)

3. Specific questionnaire (Answer all the questions listed below; one question missed, the

application will be rejected)

4. Set up AIESEC in Lomé state:(AIESEC UL yesterday, AIESEC UL today, AIESEC UL

tomorrow 2015-2016;AIESEC UL 2020) based on AIESEC in TOGO results since

2010. (One page)

5. For LCP candidate :4 Endorsements letter

(1 from AIESEC Alumni ; 1 from a member of the LCEB 13-14;1 from someone you have

lead ;1 from your colleague in AIESEC )

For LCVPs: three endorsement letter(one from AIESEC Alumni, one from your

colleague, and 01from your current hierarchic superior in AIESEC Togo.

6. Motivation letter

7. Take the test:http://www.ipersonic.com/test.html

Screenshot or copy the result into your questionnaire!

8. For LCP candidate: Prepare a Video: Max. 3mins: only for LCP candidates (Content:

Personal introduction, vision forAIESEC in Lomé and key strategies which you will

upload on YouTube or copy it directly to the LCP).

In case you upload it on Youtube attach the link to your application

9. Your CV, Biography and Executive summary (one page for each file)

10. Personal statement which will express your engagement to start and finish loyally the

term 15-16 (addressed to Electoral Assembly of AIESEC UL)

Your APPLICATION MUST NOT EXCEED 12 PAGES include your

front page (use Candara 12).

NB: Only active member of AIESEC can apply for this position (please Check AIESEC

UL compendium)

http://www.ipersonic.com/test.html


APPLICATION TIMELINE AND PROCEDURE

Application opens June 3rd,2015 by11:00 AM

Deadline for applicant’s submission June9th,2015 by11:00AM

Selected candidates will be announced by June11th,2015

Campaign is from June 11thby 11:59 AM to 12thJune at 3:00 PM

Interview process for LCP candidates (MC tests: English Test and

interview) will take place from June 12th, 2015at MC Office or another

place.

Election day and announcement June13th, 2015 at 09.00 AM(The venue

will be communicated)

Each candidates will have 10 min to present his/her action plan and the

assembly will ask him/her questions during 10 min.(A projector will be

available for plan presentation).

All files and Documents should be converted to pdf files and must be

Packaged in a WinRAR File.

Each Candidate must submit the application package named:

Name_Position_Application_15.16_AIESEC UL.

For example: EDOH

K.Ferdinand_LCP_Application_15.16_AIESECUL

Don’t hesitate to contact LCP for any questions: +228 91 70 30 03;Email:

[email protected]

The application should be sent to:[email protected]

[email protected]

Send three hard copy to AIESEC UL ELECTORAL COMMISSION PRESIDENT

The hard copy will be submitted to the LCP of AIESEC UL Office. One

minutes of retardation the application will be rejected

mailto:[email protected]%20

mailto:[email protected]

mailto:[email protected]


YOUR PROFILE

1-

FULL NAME

PLACE AND DATE OF BIRTH

LOCAL COMMITTEE

AIESEC EMAIL/ALTERNATIVE MAIL

SKYPE

AIESEC EXPERIENCE

List all your relevant experiences in AIESEC until to day

ROLE ENTITY DATE MAIN ACHIEVEMENT

STUDY AND COURCE

WORK EXPERIENCE

COMPANY POSITION DATE KEY LEARNING

2- Languages and level (native, excellent, good, basic)

FIELD OF STUDY UNIVERSITY GRADUATE DATE


QUESTION FOR LCP candidates

AIESEC EXPERIENCE AND YOUR MOTIVATION

1. Which experience (s) qualifies YOU for the position you are applying for.

2. Through all your experiences in AIESEC, mention the best & the worst decision you

have taken in a leadership role and explain your reasons & learning’s for the same.

3. How would you explain to your parents, a student what AIESEC is, using your own

AIESEC experience?

4. What do you consider to be your 3 biggest achievements so far?

YOU AND AIESEC

1. Tell us about your understanding of AIESEC 2015, Gen2015 and the BHAG.

2. AIESEC is an international organization. Tell us about the global new strategies which

are defined at the Afroxlds2015 that you have to implement and describe how this

implementation can be done if you are selected for the position you’re applying for.

3. How can you define the role of the Local committee for the contribution of National

results?

4. What is your understanding of Integrated Experience and Leadership Development

Model? According to the position you’re applying for, how will you implement the

strategies of these program in our LC.

5. List all MoS of AIESEC which are used to make an evaluation of a Local Committee

and explain what will be your contribution to have better results.


YOU AND AIESEC IN UNIVERSITE DE LOME

1. Make a critical SWOT analysis of current state in LC (Consider different department).

Based on SWOT analysis define new ideas for each part of your analysis.

2. Identify 3 Key trends of the external environment that are shaping our market (LOME)

and explain briefly how those trends are influencing our Recruitment process,

exchanges program, project/events at AIESEC in Lomé.

3. List all customers of AIESEC UL. What should be AIESEC UL’s strategic approach

towards these customers to increase our exchange realization rate in the network ?

4. In your opinion, what are the biggest challenges for AIESEC Université de Lomé at the

moment? Which initiatives will you implement to overcome the challenges?

5. Design long term strategies to conserve our LC House partner.

SPECIFIC QUESTIONS: ME AS LCP

1. Why have you decided run for AIESEC UNIVERSITE DE LOME EXECUTIVE

BOARD position 2015/2016? What are your life plans and how will this experience

contribute to them?

2. What is the role of LCP within local, national and global AIESEC Network? What is

your ambition as LCP for AIESEC Université de Lomé 2015-2016?

3. List3 of your strengths and 3 of your weaknesses.

4. What is your leadership style? What can be the strengths and weaknesses of applying

this style to your EB term and what will you need from your EB to be successful in

2015-2016.

5. What are the three mains changes or innovations will you bring to the LC if you are

LCP (Be specific and strategic)? Give strategies for each innovation and the results you

would like to see in each of these areas at the end of your term.

6. Make an analysis of AIESEC UL exchange result evolution during the last 3 years? And

give three (3) solutions for a good result.


QUESTIONS FOR LCVPs

GENERAL QUESTIONS

MY MOTIVATION 1. Why have you decided to run for AIESEC UNIVERSITE DE LOME EXECUTIVE

BOARD position 2015/2016? What are your life plans and how will this experience

contribute to them?

2. Through all your experiences in AIESEC, mention the best & the worst decision

you have taken in a leadership role and explain your reasons & learning’s for the

same.

3. How would you explain to your parents, a Business man, university student and

children what AIESEC is, using your own AIESEC experience?

4. What challenges do you think you would face in your term and how would you

manage them?

AIESEC KNOWLEGDE 1. Tell us about your understanding of AIESEC 2015 and the BHAG.

2. How can you define the role of the Local committee for the contribution of

National results?

3.What is your understanding of NEW CUSTOMER FLOW, EXPA, GIS and Integrated

Experience Program (IXP)? According to the position you’re applying for,

describe your contribution and strategies for the effectiveness of IXP in our LC.

4. List all MoS of AIESEC which are used to make an evaluation of a Local

Committee and explain what will be your contribution in relation with the position

you’re applying for to have better results.

AIESEC IN UNIVERSITE DE LOME

1. Make a deeper SWOT analysis of current state in the LC (Consider different

functions of the LCEB). Based on SWOT analysis define new ideas for each part of

your analysis. 2. Identify 3 Key trends of the external environment that are shaping our market (LOME) and

explain briefly how those trends are influencing our Recruitment process, exchanges program,

project/events at AIESEC in Lomé.

3. In your opinion, what are the biggest challenges for AIESEC Université de Lomé

at the moment? Which initiatives will you implement to overcome the

challenges?

4. List all customers of AIESEC UL. What should be AIESEC UL’s strategic approach

towards these customers?


SPECIFIC QUESTIONS

YOU AS LCVPP and IGCDP 1. Why have you decided to apply for this position? 2. What is your own idea of projects? What are the criteria for a quality project and how will you implement it to get more interns? 3. What are the three main priorities of your term, strategies for each priority and the results you would like to see in each of these areas at the end of your term? 4. Please analyze the positioning and social relevance of AIESEC UL projects. Do you think these projects are relevant? If so, why and if not, explain why. According to your explanation, what new initiatives are you bringing to the LC and how will it make the LC more relevant? 6. Design a GCDP booklet for all our projects to make its more relevant to make the LC the preferred EP destination? what is your numeric goal for IGCDP of AIESEC UL 15/16; make a monthly plan to achieve that Goal. (add the document to the application form)

YOU AS LCVP MARKETING COMMUNICATION (VP MaC)

1. Why are you applying for this position? 2. Design an organizational communication plan for AIESEC UL for the term 15/16 3. What is the importance of the internal communication and what is the role of VP MaC in this situation? 4. What are the main problems in the internal and external communication sphere and what do we need to improve its? 5. What is your proposal to organize Internal Communication and motivate member’s on GIS and EXPA using? What are your strategies for online positioning? 6. Describe the innovative strategies you have to use to showcase AIESEC UL brand, attract more people and generate revenue for the LC (also considering your portfolio as a whole in revenue generation) 7. Describe general educational circle in Communication during your term. 8-Please, analyze the system of communication of AIESEC UNIVERSITE DE LOME

YOU AS LCVPFA 1. Why have you decided to apply for this position? 2. Give three strategies as VP FA which will be implemented to ensure that financial sustainability for the LC is achieved through exchange.


3. In a period of financial crisis when the VPs Business Development and GIP and Exchange (OGX, projects and IGCDP) are not reaching the expected results, what actions would you take in order for them to improve their performance? Please develop your answer for each area. 4. Make a critical analysis on financial situation of AIESEC UL from 2012 to 2014 ? Based on this analysis propose a solution for financial stability of AIESEC UL? 5. How will you ensure accountability and transparency during your term? What potential challenges or improvements do you see? What will you do? 6. Please describe strong and weak sides of Financial and Admistration Culture in AIESEC UL. Propose at least 05 ideas for its development & improvement. 7. AIESEC UL is facing the problem of administration. Describe your innovative strategies to improve or change this situation. 8. Describe general educational circle in Finance and Administration during your term. How will you ensure high quality of given knowledge? 9. AIESEC UL is facing the problem that most of the members don’t pay the membership fees despite the fact that these fees are 5000fcfa for old members and 6000fcfa for new members. Explain why and tell us what will be your main strategies as LCVPFA to make sure that all of these old and new members pay their fees 3 months after their recruitment (6000f for new members) or 3months after the beginning of your term (5000f for old members).

YOU AS LCVP BD and IGIP 1. Why have you decided to apply for this position? Which experiences qualify you at this position? At your opinion which qualities a LCVP BD need to be the good one? 2. Make a critical analysis of the portfolio of AIESEC UL. Based on this portfolio propose 3 main strategies to improve our stakeholders satisfaction and ensure the external visibility and Public activity for AIESEC UL during your term? 3. How do you see this role contributing to improve the sales performance, the number of support partners and the awareness of AIESEC products in the external environment?

4. How do you see your role as LCVPBD in financial sustainability of LC? What percentage of LC budget should be covered by VPBD? What are the ways to make AIESEC UL GCDP projects financially sustainable and what is the role of VPBD in it? 5. Please describe strong and weak sides of Sales Culture in AIESEC UL. Propose at least 4 ideas for its development & improvement. Describe general educational circle in BD for term 15-16 to ensure good management of the data base of our stakeholders. 7. As LCVPBD and IGIP, you will also ensure IGIP. What ways will you use to raise and realize new TN takers and save old ones;? How many TN takers will you raise and why they should buy our product (what are corporate Exchange benefits)? 8. How will you cooperate with LCVPs OGX and projects and IGCDP for achieving GIP goals?


YOU AS LCVPTM

1. Why have you decided to apply for this position?

2. What is your understanding of Talent Management? List all of tools you can use to

contribute to members development.

3. Describe the Talent Process of AIESEC.

4. How will you ensure and make successful the recruitment of your LC ?

5. Give AIESEC UL results in experiences delivering (TMP, TLP). How can you perform

these results and make TMP/TLP quality higher?

6. By this way give us the 3 mains priorities of your term, strategies for each priority

and the results you would like to see in each of these areas at the end of your term

7. As LCVPTM, you will contribute to increase exchange results especially OGX. What

will be your strategies to ensure OGX growth and make it successful?

8. Make 2 SWOT analysis: a SWOT analysis for Talent Management department of

AIESEC UL, and a SWOT analysis of AIESEC UL members.

9. Give the retention’s percentage of members in AIESEC UL for the term 14/15. Say

which percentage you want for the term 15/16, and define strategies to realize it.

10. LCVP TM is the central position of the LCEB. List the others positions of the LCEB

15/16 and say how you would work with each of them to ensure the best

performance of LCEB

11. Training, motivation, coaching/mentoring, OCs and member’s evaluation, reward

and recognition: what does each of these words means for you? Define your

strategies to make each of them successful during the term 15/16 if you are selected.

YOU AS LCVP OGX

1. Why are you applying for this position? Which experiences qualify you at this position? In your opinion which qualities a LCVP OGX need to be the good one? 2. In the current state of the external market, what are OGX's key selling points in Togo? (Mention at least 3 for GCDP and GIP). Is it there any more innovative way to diversify our product based on student market analysis? 3. What is your numeric goal for OGX of AIESEC UL 15/16; make a monthly plan to achieve that Goal ? 4. List at least 3 challenges AIESEC UL is facing with regards to Exchange. What 3 strategies would you employ to overcome each of them? What initiatives will you propose for each one and what results would you like to see in each of those areas at the end of your term? 5. How will you increase AIESEC UL Integrated Experience Program? What would be the key selling points for leaders to go on exchange and to be re-integrated to take a leadership role? Outline 1 plan to increase exchange+ Leadership numbers for members. 6. Mention 2 ideas to strengthen EP recruitment 7. Segment the Togolese market into 2 major and develop products for each one. 8. How will you cooperate with LCVPs Talent Management and Business Development for achieving Exchange goals?

GOOD LUCK PERFORMERS TEAM ENCOURAGE YOU !